STUDENT LOGBOOK &

GUIDELINE FOR INDUSTRIAL

TRAINING PROGRAM

MEC698

Faculty of Mechanical Engineering

Universiti Teknologi MARA (UiTM)

40450 Shah Alam,

Selangor MALAYSIA

Prepared by;

Alias Mohd Saman, Khairul Imran Sainan, Nursalbiah Nasir , Abdul Halim Abdullah,

Mohd Azman Yahaya, Ramlan Kasiran, Mohd Hafiz Mohd Noh

Updated on June 2019

© ALL COPYRIGHT RESERVED

Student’s Details

Name :

Photo

Student ID :

Identity Card :

Course : Semester:

Address (during Industrial Training) :

Contact Details : (H/P) Email :

Placement Details

Company Name & Address :

Company Contact Nos. : (Tel) (Fax)

Supervisor Details : Name : Position :

Date of Industrial Training : to

Allowance : (Indicate the amount paid per month /if any)

Contact Person (In emergency)

Name :

Address :

Phone No : (H) (H/P)

Relationship :

Instruction: Before submitting this document for assessment, please complete the following

declaration

Declaration

This is to certify that the contents of the Industrial Training Logbook are a true and

accurate reflection of the work done by the student in the training company.

PART A (To be filled by student)

Student’s name : _____________________________

Student ID : _____________________________

Student’s signature : _____________________________

PART B (To be filled by Industrial Supervisor)

I certify that the student has registered to this company for Industrial Training Program

starting ………………………………. until …………………………….

Company’s name : _____________________________

Supervisor’s name : _____________________________

Supervisor’s signature : _____________________________

Date : _____________________________

…………………………………………

(Company Official Stamp)

FACULTY OF MECHANICAL ENGINEERING Universiti Teknologi MARA, 40450 Shah Alam, Selangor MALAYSIA

Tel: 03-55435190 Fax: 03-55435160

Industrial Training

TABLE OF CONTENTS

TITLE PAGE

1 INTRODUCTION 2

2 OBJECTIVES 3

3 RULES & REGULATIONS

3.1 Company / Industry Selection 3

3.2 Attending Industrial Training 4

3.3 Failure in Industrial Training 5

4 INDUSTRIAL EXPECTATION 5

5 PROCESS FLOW OF INDUSTRIAL TRAINING 6

6 ASSESSMENTS OF INDUSTRIAL TRAINING 7

7 INDUSTRIAL TRAINING REPORT WRITING GUIDELINE 8

8 RECOMMENDED TEXTBOOKS & REFERENCES 11

9 REPORTING & EVALUATION FORMS 15

10 STUDENT LOGBOOK 21

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1.0 INTRODUCTION

Industrial training refers to work experiences that are relevant to professional development

prior to graduation. One of the requirements for the award of degree of Bachelor of

Engineering (Hons) Mechanical, by the Faculty of Mechanical Engineering, Universiti Teknologi

MARA (UiTM) is that students must complete at least 8 weeks of Industrial Training.

Students should note that Industrial Training is an essential component in the development of

the practical and professional skills required of an Engineer and an aid to prospective

employment. Many employers regard this period as a chance to vet new employees for future

employment.

All students should make considerable effort and give sufficient thought into obtaining the

most relevant and effective Industrial Training. Whilst difficult, it is desirable to obtain

experience in a wide range of activities, such as e.g. design office, laboratory and on-site

situations. It should also be noted that developing an awareness of general workplace

behaviour and interpersonal skills are important objectives of the Industrial Training

experience.

Normally students shall undergo Industrial Training during semester six and students shall

obtain places for Industrial Training in any appropriate company of their own choices. The

Faculty’s Coordinator of Industrial Training (CIT) will assist eligible students on matter

regarding the application process as well as responsible on the conduct of the Industrial

Training. Students are advised to contact the CIT’s office for any inquiry and regularly check

latest information and updates on Industrial Training posted on the Industrial Training Board

at the Faculty.

During the Industrial Training period, students are required to always observe the rule and

regulation while attending the training and to record daily activities in the provided logbooks.

At the end of the industrial training, each student is required to submit a full report, which

contains detailed job description carried out by them. Faculty’s staff will also monitor the

students during the training sessions to assess the suitability of the training programme.

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Assessment for the industrial training will be based on daily logbook, industrial training

report, industrial supervisors and evaluating lecturer evaluations.

2.0 OBJECTIVES

Industrial training is one of the requirements for the award of degree of Bachelor of

Engineering (Hons) Mechanical, known as EM220, by the Faculty of Mechanical Engineering,

Universiti Teknologi MARA (UiTM). The objectives of the programme are:

1. To expose students to actual working culture and industrial practice

2. To allow students to extend their theoretical knowledge into practice

3. To motivate students to practice the right working attitudes and

professionalism to increase their employability potential.

4. To facilitate students to potential employers.

The three vital experiences to be provided by any Industrial Training centre shall include but

not limited to:

1. Basic skills of technical staff

2. Application skills of engineers

3. Management skills

3.0 RULES AND REGULATIONS

3.1 Company/ Industry Selection

All students should make considerable effort and give sufficient thought into obtaining the

most relevant and effective Industrial Training in order to achieve the objective of the

industrial Training. The selection for place/company/organisation for Industrial Trainig shall

meet the following criteria;

a) The organisation and the training programme/project that offers are acceptable by

the Faculty.

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b) The organisation is able to provide supervision and conduct assessment on the

student during the training period according to the Faculty evaluation system.

c) The duration of the industrial training meets the course requirement.

d) The organisation indicates its preference to have the particular student for

attachment.

e) The student is not associated with the company and has no immediate family

members, close relatives or friends either working in the organisation or issuer

director's) or substantial shareholder's) of the organisation which may give rise to

conflicts of interest. Failure to abide these requirements will render the industrial

training invalid.

3.2 Attending Industrial Training

a) Student attending industrial training is considered as a full-time UiTM

student thus must abide by the University rules and regulations. Beside, the

student must obey the regulation that has been enforced by the respective

company.

b) Student must give full attention and behave professionally as a university

student during the training period.

c) Student must adhere to the supervisor instruction regarding to any

work related assignment.

d) Student must attend the training on time according to usual office hours of the

company. In case of emergency, the student must inform the supervisor and the

coordinator of industrial training as soon as possible with a valid document.

e) Student is not allowed to misuse company's properties.

f) Student who receives allowance from the company must inform the

coordinator industrial training.

g) Student who behaves unconditionally and against the company rules

and regulation can be summoned to attend a trial in the university court

for further action.

h) Student is expected to keep the secrecy of the company while and

after attending the industrial training.

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i) Student is not allowed to take any leave during industrial training

period. Occasionally, in case of emergency or sickness, a valid Medical Certificate

(MC) or a valid leave’s approval from the industrial supervisor must be submitted

to the supervisor and the Faculty

3.3 Failure in Industrial Training

Students may fail their industrial training under any of the following condition;

a) poor evaluation and comments from industrial supervisor and visiting lecturer.

b) do not follow Industrial Training procedure

c) late or fail to submit final report to the visiting lecturer

d) absence to industrial training without permission from the industry

e) changed industrial training placement without permission from the faculty

f) do not comply to industrial rule and regulations.

g) any act or behavior that against the UiTM regulation.

4.0 INDUSTRIAL EXPECTATION

Organizations participating in this Industrial Training are encouraged to provide a structured

attachment programme with emphasis on applications, management and hands-on

experience to the students to:

a) Apply knowledge learned

b) Acquire practical skills in a real project-based assignment

c) Strengthen working values

d) Gain interpersonal skills by involving in a team-work activities

e) Utilize safety practice

Host companies are solicited to provide necessary recommendations to improve the

programme by filling the evaluation form.

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5.0 PROCESS FLOW OF INDUSTRIAL TRAINING

Process Activities Time / Duration

Application

Briefing I (Industrial Training Application) Early January

Student Application to companies/ industries Early January

Application status June

Briefing II (Industial Training Activities)

- Log book distribution Early July

Training

Start Industrial Training Middle of July

Submit Reporting Form Week 1

Visit by Faculty members Week 4 – 8

Finish Industrial Training Week 8

Registration Student Registration for Industrial Training

(MEC698) – for next semester Pre-Registration Period

Post-

Training

Submit Log book, Industrial Training Report &

Evaluation forms. Early October

Results of Industrial Training January / February

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6.0 ASSESSMENTS OF INDUSTRIAL TRAINING

This Industrial Training is graded and assessment for the industrial training will be based on

evaluation of the logbooks and final reports, evaluations by industrial supervisor’s and

evaluating lecturer.

Contributions of each assessment are as follows;

a) Online Reporting Form (Google’s form)

Students are required to submit an online Reporting Form to the faculty within a week

after registration at the company/organization. The address link to the online

reporting form will be informed by the coordinator. Student who failed to submit the

reporting form will be considered as not undertaking the industrial training program.

b) Daily Logbook (20%)

The criteria for logbook evaluation are based on logbook maintenance, contents and

verifications by industrial supervisor and evaluating lecturer which carry same

weightage.

Students should be able to

i. maintain clear, concise and relevant entries in logbook

ii. analyze and interpret information in the workplace

iii. demonstrate a good understanding of the job assigned

iv. explain practical and technical knowledge

v. provide evidence of written communication, memo, technical drawing

etc.

c) Final Report (30%)

The assessments are based on several factors such as industrial environment,

industrial experience, industrial project and recommendations. Student must follow

the Industrial Training Report Writing Guideline provided by the Faculty.

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d) Industrial Supervisor Evaluation (40%)

The main criteria are discipline, attitude, communication skills, work efficiency,

quality of work, leadership, technical competency and creativity.

e) Evaluating lecturer Evaluation (10%)

Representative of the Faculty of Mechanical Engineering, namely evaluating lecturer,

will visit the student to evaluate the company and student performance at least once

per training session. The criteria are discipline, scope of work, work efficiency,

communication skills, achievement and overall performance.

7.0 INDUSTRIAL TRAINING REPORT WRITING GUIDELINE

The industrial training report should demonstrate practical and engineering skills through

theoretical knowledge and programme outcomes. Development of engineering experience,

communication skills and leadership are part of the training expectations. In addition,

students are trained to deals with professional engineering ethics in preparing technical

report. Students should seek advice from their company to ensure that no confidential

material is included in the report. The student should be able to present the report to

prospective employers, as a complement to their degree.

A copy of report should be submitted to the faculty (through the respective visiting lecturer).

Students are strongly encouraged to submit a copy of the report to the Industrial Supervisor

and retain a personal copy for themselves.

The report shall follow the following formats;

a) Front Cover

The format for the front cover should be as shown in Figure 1.0.

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b) General Report

The report has to be type-written on white 80 gram high quality A4 size papers. All

pages should be set with the same margin. The left margin should be 4 cm (for binding

purposes) and 2.5 cm for the top, right and bottom margins (see Figure 2.0). Font type

‘Times New Roman’ with font size 12 should be used with line spacing of 1.5. The text

must be printed on one side only. Each page must be page numbered at the mid-

bottom. The report has to be properly bound with ‘staple and tape binding (black in

colour)’.

c) Abstract / Preface

This section is limited to one (1) page only with one paragraph. It should consist of

brief description of the following;

i. Activity of the organization

ii. Summary of the report

d) Table of Contents

This section should consist of:

i. Titles

ii. Sub-Titles

iii. Page numbers

e) Introduction

Brief and concise description of the company/industry where the student is

undertaking the industrial training. The main descriptions are (not more than 3

pages);

i. History

ii. Structural of main activity

iv. Objective of practical training

v. Scope of training/ schedule

vi. Others deemed necessary

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f) Industrial Environment

This section should be the discussions of the industrial environments during the

training. The main items are;

i. Adaptation and adjustment to the industry

ii. Practice of occupational safety and health environment

g) Industrial Experience

This section should be the description of duties and tasks carried out during the

training. It should comply with the training schedule.

h) Industrial Projects

In this section, the student must describe and discuss several selected tasks carried

out. The adaptive items to considered are;

i. Relation between the tasks to the mechanical engineering course

ii. Integrating the theoretical knowledge with practical works

i) Summary

Student should provide an overall discussion and conclusion with regards to the

industrial training undergone. Besides, students should present their views and

recommendations to the training programme and/or to the company.

j) References

References should be made in the text to books, technical papers, and standard

regulations/laws etc., used during the training period. A complete list of the

references must be included.

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k) Appendix

Additional information considered appropriate to support the main text such as;

i. Technical and/or project report during the training

ii. Technical drawing etc.

Student may also attach a copy of a testimonial or confirmation letter obtained from

the company upon finishing the practical training.

8.0 RECOMMENDED TEXTBOOK & REFERENCES

1. Leo Finkelstein, Jr., Pocket Book of Technical Writing for Engineers and Scientists,

Third Edition, McGraw Hill, 2008 (ISBN: 978-0071259255)

2. Howard F. Gospel, Industrial Training and Technological Innovation: A

Comparative and Historical Study, Vol. 4, Taylor & Francis, 2010 (ISBN: 978-

0415043403)

3. Howard K. Morgan, Industrial Training and Testing, BiblioBazaar, 2011 (ISBN:

978-1406713954)

4. Lokesh Choudhary, Industrial Training and Education, Mittal Publication, 2007

(ISBN: 978-8183242363)

5. Diana Reep, Technical Writing: Principles, Strategies and Readings, Pearson

Education Canada, 2010 (ISBN: 978-0205721504)

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INDUSTRIAL TRAINING REPORT (format: Times New Roman, Bold, 18)

<COMPANY NAME>

<COMPANY ADDRESS> ( format: Times New Roman, Bold, 16)

<STUDENT NAME>

<STUDENT ID> (format: Times New Roman, 14)

Faculty of Mechanical Engineering

UNIVERSITI TEKNOLOGI MARA (format: Times New Roman, 12)

<MONTH / YEAR OF COMPLETION> ( format: Times New Roman, 12)

Figure 1.0

X

X

Y

Y

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25 mm

Figure 2.0

25 mm

25 mm

40 mm

Development of engineering experiences, communication skills and

leadership are part of the training expectation.

MEC698

REPORTING & EVALUATION FORMS INDUSTRIAL TRAINING PROGRAM

14

Lecturer Evaluation Form A. STUDENT’S DETAILS Name : Matric No. : Course : EM 220 / EM 221/ EM241 Group : Duration : Company Name : INSTRUCTIONS: This assessment tool is intended to provide the trainee with a final evaluation of his/her efforts to meet the goals of the Faculty of Mechanical Engineering Practical Training Program, as outlined in the Training Plan. Please complete this form at the end of the trainee’s program and share your comments with the trainee (if any). Please tick the appropriate evaluation scale of each criteria. Evaluation scale: Level Weak Marginal Satisfactory Good Excellent Scale 1 2 3 4 5 6 7 8 9 10 B. COMPANY EVALUATION

Criteria Performance

1. Preparation - accommodating students in scope of work and

training schedules 1 2 3 4 5 6 7 8 9 10

2. Supervision & Knowledge Sharing - guide and monitoring student’s work - check and validate student’s logbook

1 2 3 4 5 6 7 8 9 10

3. Suitability - the company is relevant and suitable for practical

training (mechanical engineering) 1 2 3 4 5 6 7 8 9 10

4. Others - facilities, hospitality, lodging, transportation - allowance(please state):…………….

1 2 3 4 5 6 7 8 9 10

FACULTY OF MECHANICAL ENGINEERING Universiti Teknologi MARA, 40450 Shah Alam, Selangor MALAYSIA

Tel: 03-55435190 Fax: 03-55435160

Industrial Training

*For reference only

Please use online evaluation for:

1. Lecturer evaluation form

2. Daily logbook & report evaluation form

* The coordinator will provide the online web link.

**For industrial supervisor evaluation, please use the

form as provided.

C. STUDENT PERFORMANCE EVALUATION (10%)

Criteria CO Performance

1. Discipline & Attitude - work manner - diligence and spiritual - initiative and proactive to a new

knowledge.

CO2 (PO8)

1 2 3 4 5 6 7 8 9 10

2. Communication Skill - ability to communicate effectively to

senior staff and management. - ability to express ideas and instruction - effective in verbal and non-verbal

communication

CO6 (PO11)

1 2 3 4 5 6 7 8 9 10

3. Scope of work - overall training program/ schedules - student involvement of engineering work

CO3

(PO4) 1 2 3 4 5 6 7 8 9 10

4. Achievement of Work - ability to integrate theoretical

knowledge with practical work. - ability to share and apply engineering

knowledge

CO5

(PO10) 1 2 3 4 5 6 7 8 9 10

5. Overall Performance - Student has gained the required

experience and knowledge - increase student confident level and

professional ethics

CO1

(PO1) 1 2 3 4 5 6 7 8 9 10

………………………………… ………………………………… (Signature) (Official Stamp)

Name : Date :

Comments:

FACULTY OF MECHANICAL ENGINEERING Universiti Teknologi MARA, 40450 Shah Alam, Selangor MALAYSIA

Tel: 03-55435190 Fax: 03-55435160

Industrial Training

Industrial Supervisor Evaluation Form A. STUDENT’S DETAILS Name : Matric No. : Course : EM 220 / EM 221/ EM241 Group : Duration : Company Name : INSTRUCTIONS: This assessment tool is intended to provide the trainee with a final evaluation of his/her efforts to meet the goals of the Faculty of Mechanical Engineering Practical Training Program, as outlined in the Training Plan. Please complete this form at the end of the trainee’s program and share your comments with the trainee (if any). Please tick the appropriate evaluation scale of each criteria. Evaluation scale: Level Weak Marginal Satisfactory Good Excellent Scale 1 2 3 4 5 6 7 8 9 10 B. DAILY LOGBOOK EVALUATION (10%)

Criteria CO Performance

1. Overall Log book contents (7%) CO1

(PO1) 1 2 3 4 5 6 7 8 9 10

2. Log book been checked frequently (3%) CO4

(PO9) 1 2 3 4 5 6 7 8 9 10

FACULTY OF MECHANICAL ENGINEERING Universiti Teknologi MARA, 40450 Shah Alam, Selangor MALAYSIA

Tel: 03-55435190 Fax: 03-55435160

Industrial Training

C. STUDENT PERFORMANCE EVALUATION (40%)

Criteria PO Performance

1. Discipline & Attitude - work manners - diligence and spiritual - initiative and proactive to a new knowledge.

CO2 (PO8)

1 2 3 4 5 6 7 8 9 10

2. Work Efficiency - capability to work follow the training program

appointed - always meet the demand and deadline

CO6 (PO11)

1 2 3 4 5 6 7 8 9 10

3. Quality of Work - capability to identify and solve problems - able to absorb knowledge and instruction

CO3 (PO4)

1 2 3 4 5 6 7 8 9 10

4. Leadership - ability to work under minimum supervision

and/or independently - responsibilities - capability to make decisions

CO5 (PO10)

1 2 3 4 5 6 7 8 9 10

5. Technical Ability and Competency - indepth scientific and technical knowledge - ability to share and apply engineering

knowledge - ability to deal with multi-tasking situation

CO1 (PO1)

1 2 3 4 5 6 7 8 9 10

6. Overall Performance - Student has gained the required experience and

knowledge - increase student confident level and

professional ethics

CO6 (PO11)

1 2 3 4 5 6 7 8 9 10

………………………………… ………………………………… (Signature) (Official Stamp) Name : Date :

Comments:

Daily Logbook & Report Evaluation Form

A. STUDENT’S DETAILS

Name :

Matric No. : Course : EM 220 / EM 221/ EM241

Group :

Duration :

Company Name :

INSTRUCTIONS:

This assessment tool is intended to provide the trainee with a final evaluation of his/her efforts to

meet the goals of the Faculty of Mechanical Engineering Practical Training Program, as outlined in

the Training Plan. Please complete this form at the end of the trainee’s program and share your

comments with the trainee (if any).

Please tick the appropriate evaluation scale of each criteria.

Evaluation scale:

Level Weak Marginal Satisfactory Good Excellent

Scale 1 2 3 4 5 6 7 8 9 10

B. DAILY LOGBOOK EVALUATION (10%)

Criteria CO Performance

1. Overall Log book contents (7%) CO1

(PO1) 1 2 3 4 5 6 7 8 9 10

2. Log book been checked frequently (3%) CO4

(PO9) 1 2 3 4 5 6 7 8 9 10

FACULTY OF MECHANICAL ENGINEERING Universiti Teknologi MARA, 40450 Shah Alam, Selangor MALAYSIA

Tel: 03-55435190 Fax: 03-55435160

Industrial Training

*For reference only

Please use online evaluation for:

1. Lecturer evaluation form

2. Daily logbook & report evaluation form

* The coordinator will provide the online web link.

**For industrial supervisor evaluation, please use the

form as provided.

C. FINAL REPORT EVALUATION (30%)

Performance

Criteria CO

1. Report Format & Delivery (4%)

- According to the format and specification of

‘Report Writing Manual’

- Report arrangement presented in logical order.

- Proficient in technical writing.

CO4

(PO9) 1 2 3 4 5 6 7 8 9 10

2. Introduction (3%)

- Brief description of the Company background &

Organization structure

- Objective & Scopes of Training

CO1

(PO1) 1 2 3 4 5 6 7 8 9 10

3. Industrial Environment (5%)

- Experience, adaptation and adjustment to the

industry

- Practice of Occupational Safety & Health

Environment

CO7

(PO6) 1 2 3 4 5 6 7 8 9 10

4. Industrial Experience (8%)

- Description of duties and tasks carried out during

the training

CO8

(PO7) 1 2 3 4 5 6 7 8 9 10

5. Industrial Projects (8%)

- Clearly descript the selected projects carried out

- Problem encountered and solved

- Capability to related the tasks/projects to the

programme courses

CO3

(PO4) 1 2 3 4 5 6 7 8 9 10

6. Summary (2%)

- Overall discussion and conclusion with regards

to the industrial training undergone

- Briefly views and recommendations to the

training programme and/or to the company

CO5

(PO10) 1 2 3 4 5 6 7 8 9 10

………………………………… …………………………………

(Signature) (Official Stamp)

Name :

Date :

Comments:

MEC698

STUDENT LOGBOOK INDUSTRIAL TRAINING PROGRAM

21

STATEMENT OF ABSENCE

DATE REASONS DAY(S) APPROVED BY

TOTAL DAYS

Students are compulsory to fill the form if they are absent during the Industrial Training

period and get approval from the Industrial Supervisors.

Week/ Date

Job/ Task Description Checked by