student technology fee budget - mavdisk · web services web development academic technology special...
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Student Technology Fee Budget
Presented toMinnesota State Student Association
Feb 13, 2019
Bryan Schneider
ITS Assistant CIO & Director of Technology Solutions
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Student Technology Fee Advisory Committee
• Required by MinnState Policy and Procedure
• Beginning in February http://cio.mnsu.edu/techfee
• Gather Input on Technology Fee Goals and Spending
• 5-6 Weeks of Information Sessions
• Committee Proposal on the Final Week
• Committee Proposal Sent to MSSA and TR in April
• CIO and President Approval
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Recent ITS Projects• Wireless presentation in all classrooms
• New MSU Web Page Design www.mnsu.edu
• SpectrumU ON-DEMAND Charter TV Streaming for smartphones and laptops
• MavPRINT – improved browser (mobile) printing
• MavPRINT - new printers (6) [Fall]
• Microsoft Surface HUB – integrated video conferencing/display e-whiteboard
• Office 365 shared tenant move – D2L integration
• StarFish (MavCONNECT) university advising application
• New makerspace in the ACC
• WH119 new collaborative furniture
• Power BI – data analytics
• 211 new lab computers
• ChimeIn replaced with PollEverywhere
• Replacement of Storage Area Network
• Bus Tracking app
• Security improvements (Phishing, Internet Guardian LogRhythm)
• Voicemail replacement
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Upcoming Projects• Network upgrades – wireless improvements (improved speed and coverage)
• 200 new Lab Computers / 75 Classroom AV upgrade
• SpectrumU – HBO, Showtime, FX, additional channels, expanded on-demand programs.
• Bus Tracking App enhancements
• Seasonal Sports Bubble
• TelePresence Replacement
• Next Stage of ACC remodel (WH 118, Section C open area)
• Improved Verizon Cell Phone Coverage (small-cell towers)
• Web site conversions (continued)
• Financial Aid Process Web-Based Status Tracker
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Wireless Demands2018 Fall Semester
• Simultaneous devices• Fall 2017 - 6,500• Fall 2018 - 15,000
• Unique devices• Fall 2018 - 33,340
• Number of Access Points
• 833(Not incl Res Halls)
• Ideal Clients / AP• 25 Max
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CIO /
VP Technology
Operations
Proj. Mgt
Solutions Architect
Accessibility
Information Security
Asset Management
Solutions Delivery
Solution Center
Res Tech Svcs
Web & Application Development
Video
Computer Store
Electronic Repair
Strategic Communications
Technology Services
Servers / Networked Services
Communication
Systems
Networking
Document Imaging
AcademicTechnologies
Instructional Design
Desktop Support
Software Imaging
Instructional Support(lab / classroom
technology)
ITS Org Chart
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MinnState IT Funding
Student Tech Fees
MSU General
FundService Income
Institutional Equipment
Computer Store
Revenue
SLA Income
(Task Revenue)
ITS Revenue Sources
MSU institutional Summary FY12
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General Fund **, $4,700,000 44%
NAI Tech-Fee, $2,700,000 25%
NAI Other *, $3,260,000 31%
ITS Total Expenditures FY18 = $10.7M
* NAI Other: Computer Store, State-wide ServicesResTech support, Electronic Repair, MVP and others
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Staff/ Student Salary, $4,564,807 43%
Non-Salary, $6,095,193 57%
FY18 Salary ComparisonALL ITS Accounts
* General Fund, NAI Tech Fee and NAI other accounts included
ITS Total Expenses - ALL cost centers - FY18 = $10.7M
Staff/ Student Salary, $4,003,512 54%
Non-Salary, $3,396,488 46%
FY18 Salary ComparisonITS General Fund + Tech Fee ONLY
* NAI Tech Fee and General Fund only(Other NAI accounts not included)(excludes salary for services that are self funding) - Computer Store, ResTech, ImageNow, MVP
ITS Expenditures Gen Fund + Tech Fee - FY18 = $7.4M
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Tech Services / Infrastructure, 780,000 , 25%
Labs, 780,000 , 25%
Classroom / Instructional, 430,000 , 14%
Solution Arch, 70,000 , 2%
Web Development, 80,000 , 3%
Solution Center, 310,000 , 10%
Special Projects, 10,000 , 0%
Academic Technology,
290,000 , 10%
Imaging Svcs, 60,000 , 2%
Info Security, 70,000 , 2%
Web Services, 210,000 , 7%
FY18 Tech Fee Distribution $3.09M
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Student Tech Fee Distribution
$209,000 $481,000
$776,000 $987,000
$53,000 $64,000 $70,000
$379,000 $323,000 $310,000
$536,000
$1,096,000
$850,000
$815,000
$731,000 $587,000
$780,000
$1,009,000
$696,000 $712,000
$636,000
$793,000
$860,000
$780,000
$630,000
$293,000 $290,000 $188,000
$245,000 $391,000 $430,000
$124,000
$458,000
$13,000 $177,000
$77,000 $11,000
$10,000
$242,000
$319,000
$685,000
$223,000 $193,000
$290,000
$13,000
$19,000
$124,000 $89,000
$80,000 $106,000
$210,000
$34,000 $44,000
$70,000
$2,400,000
$2,900,000
$3,200,000 $3,100,000
$2,900,000 $2,900,000 $3,000,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
FY12 FY13 FY14 FY15 FY16 FY17 FY18
Info Security
Imaging Svcs
Web Services
Web Development
Academic Technology
Special Projects
Classroom / Instructional
Labs
Tech Services / Infrastructure
Service Desk
Customer Service Service Desk/BusAnalyst
$2.5M $3.3M $3.0M $3.5M
*
* FY13 - Includes ($192,000) gift from Cisco for
TOTALExpenditures
$2.7M $3.1M$2.7M
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$209,000 $481,000
$776,000 $987,000
$53,000 $64,000 $70,000
$379,000 $323,000 $310,000
$536,000
$1,096,000
$850,000
$815,000
$731,000 $587,000
$780,000
$1,009,000
$696,000 $712,000
$636,000
$793,000
$860,000
$780,000
$630,000
$293,000 $290,000 $188,000
$245,000 $391,000 $430,000
$124,000
$458,000
$13,000 $177,000
$77,000 $11,000
$10,000
$242,000
$319,000
$685,000
$223,000 $193,000
$290,000
$13,000
$19,000
$124,000 $89,000
$80,000 $106,000
$210,000
$34,000 $44,000
$70,000
$2,400,000
$2,900,000
$3,200,000 $3,100,000
$2,900,000 $2,900,000 $3,000,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
FY12 FY13 FY14 FY15 FY16 FY17 FY18
Info Security
Imaging Svcs
Web Services
Web Development
Academic Technology
Special Projects
Classroom / Instructional
Labs
Tech Services / Infrastructure
Service Desk
Customer Service Service Desk/BusAnalyst
$2.5M $3.3M $3.0M $3.5M
*
* FY13 - Includes ($192,000) gift from Cisco for
TOTALExpenditures
$2.7M $3.1M
Student Tech Fee Distribution
B DAC
$2.7M
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Student Technology FeeCarry Forward
Fiscal Year Tech Fee Revenue Carry Forward Percentage
FY19 $3,049,000 $395,243 13%
FY18 $3,113,900 $376,725 12%
FY17 $2,978,000 $96,924 33%
FY16 $2,928,400 $(164,680) -6%
FY15 $3,041,500 $300,178 10%
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FY18 Major Purchases• Security Information and Event Management (SIEM) Software
• Security Software for Microsoft Office 365
• Wireless Presentation in all Classrooms & Conference Rooms
• Adobe Campus License
• Disk Storage Replacement and Expansion
• Project Management Software Consulting
• 211 Computers to Replace Older Lab Computers
• Web site Integration Consulting
• Surface Hub Pilot
• Lynda.com Renewal
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MinnState Tuition and Fees
Enro
llmen
t
Tech
Fee
Rev
enu
e
Bemidji State Metropolitan State MSU Moorhead SW MN State St Cloud State Winona State MSU Mankato
Enrollment 4319 6064 5297 3608 11081 7357 13456
Max Tech Fee $160 $112 $78 $160 $154 $114 $118
Tech Fee Revenue $1,300,000 $100,000 $725,000 $2,800,000 $8,100,000 $2,700,000
Tech Fee $10.00 $7.00 $6.50 $10.00 $9.62 $7.40 $9.81
$160 $112 $78 $160 $154 $114 $118
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
0
2000
4000
6000
8000
10000
12000
14000
16000
Enrollment vs. Tech Fee Gross Revenue
Enrollment Max Tech Fee Tech Fee Revenue Tech Fee
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Technology Facts of Life• Wears Out
• Outdated
• End of Life / Support
• Slows Down
• Costly to Maintain – Support
• Better Technology Replaces Old Technology
• Software and Cloud Services – subscription model
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Additional Information
• This Presentation https://www.mnsu.edu/its/cio/techfee
• Student Technology Fee Advisory Subcommittee
• FY2019 Technology Focus (Plan)
• Technology Fee Procedure Flow Diagram
• MinnState Board Procedure 5.11.1 Tuition and Fees
• MinnState List of Tuition and Fees