students’ examination guidelines · the uganda advanced certificate of education (uace) with at...

IIU Examination Guidelines i

STUDENTS’EXAMINATION GUIDELINES

IIU Examination Guidelines 1

TABLE OF CONTENT 1.0 REGISTRATION FOR EXAMINATIONS ............................................... 3 1.1 Entry Requirements ............................................................... 3 1.1.1 CertificateofProficiency/Certificate inInsurance .............................................................................. 3 1.1.2 DiplomainInsurance ............................................................. 3 1.2 Application process ................................................................ 3 1.3 Fees Policy ................................................................................ 4 1.3.1 FeesPaymentperModule ...................................................... 4 1.3.2 Defermentofstudies ............................................................... 4 1.4 Discontinuation from the programme ............................................................................... 5

2.0 CREDIT TRANSFER ............................................................................... 5 2.1 Procedure for requesting for Transfer of Credit ................................................................... 5

3.0 EXEMPTIONS ................................................................................ 6 3.1 Procedure for requesting for Exemptions .............................................................................. 6 3.2 Exemption Criteria ................................................................. 7

4.0 EXAMINATION PROCESS ................................................................... 7 4.1 Mode of assessment ............................................................... 7 4.1.1 ContinuousAssessment ......................................................... 8 4.1.2 SummativeAssessment .......................................................... 9 4.2 Examination Assessment Procedures ................................................................................ 9 4.3 Examination Time table ........................................................ 10 4.4 Examination Rules and Procedures ................................................................................ 10 4.5 Examination Session .............................................................. 11

5.0 EXAMINATIONS FOR STUDENTS WITH DISABILITIES ................................................................................ 12

6.0 EXAMINATION MALPRACTICE ....................................................... 12 6.1 Forms of Examination Malpractice .............................................................................. 12 6.2 Procedure for dealing with examination malpractice cases ............................................. 13 6.3 Penality for Examination Malpractices ............................................................................. 13

7.0 REMARKING ................................................................................ 13

8.0 REVOCATION OF AWARD ................................................................. 14


TheInsuranceInstituteofUganda(IIU)isthetrainingarmoftheInsuranceindustryinUgandaandhasthemandatetocarryouteducation,trainingandprofessionaldevelopmentinthesector.ItislicensedbytheNationalCouncil forHigherEducation(NCHE)andall itscoursesareaccreditedbylaw.

VisionTobetheleadingInsurancetraininginstitutioninEastAfricaandbeyond.

MissionToraiseprofessionalknowledge,skills,assistincareerdevelopmentamongmembersengagedininsuranceintheEastAfricanregionandbeyond.

Strategic Objectives• PromotingProfessionalismthroughTrainingandCertification ofMembers.• MembershipandServicestoMembersoftheInstitute.• GovernanceoftheInstitute• EstablishingaCodeofEthicsandProfessionalStandards

Core Values• Integrity• Professionalism• Empowerment• Innovation

ExaminationsoftheInsuranceInstituteofUganda(IIU)shallbeconductedinaccordancewiththeregulationsassetoutinthefollowingguidelinesandproceduresthathavebeenapprovedbytheIIUGoverningCouncil.

The Students’ Examination Guidelines in this booklet focuses on thegeneral principles of goodpractice, aswell as outlining theproceduresthatshouldbeadoptedtoensureefficientandeffectiveexamininginthecontextofIIU.Thequalitycontrolmeasuresthatshallbeinplacetoensurethattherequiredacademicstandardsaremaintainedandareclearlyspeltoutintheseguidelines.


1.0 REGISTRATION FOR EXAMINATIONS

1.1 Entry Requirements

1.1.1 CertificateofProficiency/CertificateinInsurance

Tobeadmittedtothisprogramme,anapplicantmusthaveobtainedatleast;

i. TheUgandaCertificateofEducation(UCE)withaminimumofthree passesOR

ii. Anequivalentqualificationfromanaccreditedinstitution.

1.1.2 Diploma in Insurance

Tobeadmittedtothisprogramme,anapplicantmusthaveobtainedatleast; i. TheUgandaAdvancedCertificateofEducation(UACE)with atleastoneprinciplepassinapprovedsubjectsOR

ii. ACertificateinInsurancefromanaccreditedprofessional insuranceinstituteOR

iii. Anyotherequivalentqualificationthatwillbeassessedby IIU foradmission.

1.2 Application process

i. Applicationsmustbedoneontheappropriateformsissuedbythe Instituteaccompaniedwithproofofpaymentoftheprescribedfees andcopiesofacademicdocuments.

ii. ApplicationsshouldbereceivedattheInstituteatleast1(one)month beforethestartofamoduletoallowforvettingoftherequired documents.

iii. Allapplicantswillbevettedbeforeadmission.


iv. Registrationforstudyandexaminationsofanadmittedstudentis onlyconfirmedafteranon-refundabletuitionfeedepositismadeto theInstitute’sbankaccount.

1.3 Fees Policy

1.3.1 Fees payments per module

i. Everystudentwillberequiredtopaythefeesapplicableforacourse ineachmodule,whichincludes;tuition,application,registration, examination,NCHE,membershipandGraduationfees.

ii. AllfeesduetotheInstitutemustbedepositedintotheInstitute’sbank accountasprovidedbytheInstitute.

iii. TheNCHEfeesarepayabledirectlyintotheNCHEbankaccount andproofofthispaymentsubmittedtotheInstitute’saccountsoffice fornoting.

1.3.2 Deferment of studies

i. Astudentwhoforonereasonoranothermaychoosetodefertheir examinationsafteradmissionandpaymentoffeestotheInstitute’s bankaccountmaydosowithintwo(2)weeksfromthestartofclass. ThestudentwillberequiredtoofficiallyapplytotheHeadof Examinationsofthisdecisionandthedefermentwillbegrantedatthe discretionoftheExaminationsdepartment.

ii. Thestudentwillbechargedonaproratadailybasiswithinthetwo weeks.Astudentcanhavehis/herfeesdeferredonlyonce.

iii. AstudentwhodoesnotofficiallyapplytotheHeadofExaminations abouttheirdeferralandhasdepositedmoniesintotheInstitute’s accountwillnotberefundedthefeesthatwerepaid.Thestudentwill forfeitthispaymentandwillberequiredtomakefreshpaymentsfor anycourseregisteredforatafuturesitting.


1.4 Discontinuation from the programme

i. Astudentshallbeexpectedtocompletetheprogramme he/shehasbeenadmittedtowithintheprescribed periodasindicatedbelow; (a) DiplomainInsurance .................................................... 6years (b) CertificateinInsurance .................................................... 4years (c) Certificateofproficiency ................................................. 3years

ii. Astudentwhowillnotcompletehis/herstudieswithinthe prescribedperiodwillbediscontinuedfromtheprogrammeandwill berequiredtoreapplyandstarttheprogrammeafresh.

2.0 CREDIT TRANSFER

2.1 Procedure for requesting for transfer of credits

i. TheInstituteallowsforpersonswhowishtobeadmittedtoa programmetoapplyfortransferofcompletedcourseworkorcredits fromaprogrammeawardedbytheinstitute,oranyotherinstitution recognizedbytherelevantacademicaccreditingauthorities.

ii. Transferofcreditscanbedonefornotmorethan40%ofthetotalcredit unitsrequiredforonetocompletetheprogrammeinwhichadmission issought.

iii. TheapplicantseekingtransferofcreditsshallapplytotheExaminations Departmentinadvanceinordertodeterminewhichcreditsmayor maynottransfer.TheapplicantshallthereaftersubmittheTransferof CreditEvaluationFormalongsidehis/herapplicationformforstudy.

Toassesstheeligibilityforthetransferofcredits,theapplicantmust alsosubmittheofficialtranscript(s)oftheawardfromwhichthecredits arebeingsoughtfortransferandadetailedsyllabusorcurriculumof theprogrammeinwhichtheawardwasattained.


iv. Awardsolderthan10yearsshallnotbeacceptedforevaluationforthe transferofcredits.

v. Onlycoursesthathavebeenpassedareeligiblefor transfer.

vi. Credittransfersshallbeappliedforatleast3weeksbeforethestartof themoduletoallowenoughtimefortheapplicationtobeconsidered bytheAdmissionsCommittee.

Transfer of credits will be granted at thediscretionof theAdmissionsCommittee.

3.0 EXEMPTIONS

3.1 Procedure for requesting for exemptions

i. Exemptionsshallbeawardedtoanapplicantthatisdeemedtohave coveredthesyllabuscontentofthecourseunitinwhichhe/sheis seekingexemption. Thecourseunitmusthavebeenawardedbythe institute,oranyotherinstitutionaccreditedbytherelevantacademic accreditingauthoritiesmandatedbytherespectivegovernment.

ii. TheapplicantshallberequiredtofillanExemptionsFormandreturn ittotheHeadofExaminationsoftheInstitutewithcopiesofthe academicdocumentsattached.Originaltranscriptswillalsobe requestedbeforeexemptionisgrantedandadetailedcourseoutline ofthecoursethatwasstudied.Applicationforexemptionisfreeof charge,howevertheapplicantshallpaytheequivalentprevailingfees foracourseunitforwhichexemptionisawarded.

iii. Exemptionscanbegrantedfornotmorethan40%ofthetotalcredit unitsrequiredforonetocompletetheprogrammeinwhichadmission issought.

iv. Exemptionsshallbeappliedforatleast3weeksbeforethestartof themoduletoallowenoughtimefortheapplicationtobeconsidered bytheAdmissionsCommittee.


iv. Exemptionsthathavebeenawardedwillonlybeaddedtoastudent’s recordafteranyfeesduearepaid.Theapplicantshallbegiven aperiodofonemonthfromthetimeofnotificationtopayfortheir exemptionorelsetheyrisklosingtheexemption.

3.2 Exemption Criteria

(a) For one to qualify for an Exemption;

i. Thecourseunitmusthavebeenawardedbyanaccreditedinstitution thatisrecognizedbytherelevantacademicaccreditingauthorities nationallyandinternationally.

ii. Theremustbean80%matchbetweenthequalificationsyllabus,the learningoutcomes,assessmentmethodsandcredithourscovered forthatcourseunitinwhichexemptionisbeingsought.

iii. Theapplicantmusthavepassedthecourseunit(s)thathe/sheis seekingexemptiononthenewprogramme.

(b) For an IIU graduate to qualify for an Exemption;

i. TheapplicantmusthavesuccessfullycompletedanIIUqualification.

ii. Exemptionwillbegrantedfor5creditunitsinthecomplementary categoryoftheDiplomainInsuranceprogrammeforthosethatapply withanIIUCertificateinInsuranceand10creditunitsintheAdvanced InsurancecoursescategoryoftheAdvancedDiplomainInsurance programmeforthosethatapplywithanIIUDiplomainInsurance.

4.0 EXAMINATION PROCESS

4.1 Mode of assessment

The Institute shall conduct the following examinations:

a. Continuousassessmentb. Summativeassessment


4.1.1 Continuous assessment

i. ContinuousAssessmentwillbeinformofcourseworktests,projects orassignments.Allcontinuousassessmentshallbeconductedduring thestudytime.Theseshallbeconductedbeforethesummativeassessment isdone.

ii. ContinuousAssessmentshallbedonefortworeasons:

• Asclasstesttobeusedaspartoftheteachingandlearningprocess where,themarkswillnot,andarenotintendedtocontributetothe resultofthecourse.

• Aspartoftheformalfinalassessment,insuchcasethemarks obtainedinthecontinuousassessmentwillcontributetothefinalresult, insuchproportionasindicatedintheapprovedcurriculum.

iii. Astudentwhomissesthecontinuousassessment,thatisgivenand contributestothefinalresultofacourseunit,willbeprovidedonly oneopportunitytositthecontinuousassessmentatthesubsequent sitting.

iv. Astudentwhodoesnotregisterandsitamissedcontinuousassessment atthesubsequentsittingwillhavetheresultsofthesummative assessmentcancelledandhe/shewillberequiredtoregisterafresh forthecourseunit.

v. Astudentwhowillhavemissedthecontinuousassessmentwill automaticallyforfeitanyfeespaymentsmadebythattime.

vi. Continuousassessmentshallbedoneandfeedbackgiventostudents beforethesummativeassessmentisgiven.


4.1.2 Summative assessment

Thesummativeassessmentwillbeasinglefinalexaminationforeachcourseunitandisscheduledduringtheexaminationperiod.TheregulationsbelowapplytoexaminationsconductedandsupervisedbytheInstitute:

i. Candidateswillbeallowedtoregisterfornotmorethanfourcourses inonesitting.

ii. Registrationforexaminationsshallbedoneintheprescribedmanner togetherwiththeprescribedfees.

iii. Studentsmustclearalloutstandingduesbeforeregistrationfor examinations.

iv. Examinationsshallbeconductedasscheduledbytheinstitute.

v. Noclasseswillbeconductedduringthescheduledexaminationperiod.

4.2 Examination assessment procedures i. Assessmentofallstudentsforeachcourseunitshallfollowthe structureandmethodsasapprovedbytheExaminations&Awards Committee.

ii. UnlessotherwiseapprovedbytheExaminations&AwardsCommittee, astudent’sContinuousAssessmentmarkwillbecombinedwiththe summativeassessmentandthetotalwillconstitutethefinalmark ofaparticularcourse.

iii. Registrationforacourseisautomaticregistrationforanexamination, providedthestudenthaspaidalltherequiredtuitionandexamination duesasrequiredbytheinstitute.

iv. Acandidateshallbecreditedwithapassinacourseifs/hehas obtainedaminimumof50%inthefinalmark.


v. Therequiredminimumclassattendancewereapplicablewillbe prescribedintheapprovedcurriculum.

vi. Astudentwhofailsacoursewillbegivenachancetoregisterand re-sitthecourse.S/heshallre-sitthecontinuousassessmentaswell.

4.3 Examination Time-Table

i. TheHeadofExaminationsshallberesponsiblefortheproduction oftheexaminationtime-tablethatwillindicatetheCourseUnitname, venue,dateandtimeofexaminationsessions.

ii. Thedatesoftheexaminationsshallbesenttothestudentsandstaff atthebeginningoftheyear.

iii. Theexaminationtime-tableshallbepublishedonallstudentnotice boardsatleasttwoweekspriortothecommencementofexaminations.

4.4 Examination Rules and Procedures

i. Onlycandidateswillbeallowedintheexaminationroom.

ii. Candidatesshallentertheexaminationvenue30minutesbeforethe examinationscommences.

iii. CandidatesshalldisplaytheirIDcardswithaphotoonentrance intotheexaminationroom.Theseshallbecheckedagainstthe attendancelistsbyinvigilators.

iv. Noelectronicdevisesshallbeallowedinthestudents’possession duringexamination.Onlynon-programmaticscientificcalculators areallowedintestsandfinalexaminations.

v. Anymaterialbroughtintotheexaminationroomshallbeinspected. Bags,books,papersshallnotbeallowedintheexaminationroom. Itisanoffenceforacandidatetohaveanymaterialrelevanttothe workbeingexamined,unlesstheexaminerhasexplicitlyauthorized suchmaterial.


vi. Duringanexamination,anyformofcommunicationbetweenstudents togiveorreceiveanyformofassistance,academicorotherwiseis prohibited.

vii. Acandidatemustnotleavetheexaminationroomuntil30minutes afterthecommencementofwritingtimeoftheexamination.No studentwillbeallowedtoenteranexaminationafter30minutesfrom thecommencementoftheexamination.Studentswhoarrivewithin thefirst30minutesaftertheexaminationstarttimewillnotbeallowed additionaltime.

viii. Attheconclusionoftheexaminationallcandidatesmustremainseated untiltheirpapersarecollectedbytheinvigilatororuntiltheinvigilator hasgiventhempermissiontoleavetheexaminationroom.

ix. Aninvigilatorwillreportanyconcernsthatariseoutofthebreachof thispolicytotheHeadofExaminationsortotheExaminations& AwardsCommittee.

4.5 Examination Session

i. Itistheresponsibilityofthestudentstoconfirmthedate,timeand venueoftheexamination.

ii. Onlyeligiblecandidatesshallbeallowedintheexaminations venues.Theapprovedguidelinesforconductingandinvigilation ofexaminationshallapply.Necessarydisciplinaryactionwillbe takenwherestudentsdisobeytherulesandregulationsof examinations.

iii. Astudentisresponsibleforsecuringhis/hereligibilityforthe examinationsandtopresentthenecessaryidentificationdocuments totheinvigilator.

iv. Invigilatorsareresponsibleforensuringthattheexaminationis conductedinamannerthatnostudentisadvantagedordisadvantaged duringthesession.


5.0 EXAMINATIONS FOR STUDENTS WITH DISABILITIES

Studentswithdisabilitiesmustnotifytheinstitutemanagementinwritingof theirdisabilities,at the timeofadmissionto theprogramofstudyoratthetimewhenthedisabilityoccurs.Thedisabilitywillbeassessedandappropriate remediesmaybeput intoplacewithin the resourcesof theinstitute.Adjustments to the examination conditions for studentswithdisabilitieswillbemadewhileprotectingacademicstandards.

6.0 EXAMINATION MALPRACTICE

6.1 Forms of Examination Malpractice.

i. Leakage:Thisiswherethecontentofanexaminationorpartofitis disclosedpriortotheexamination.

ii. External Assistance:Thisiswhereacandidate(s)receivesassistance duringtheexaminationsession.

iii. Smuggling of foreign materials: Thisiswhereacandidatetakesinto theexaminationroom,inpersonorthroughanagent,unauthorized materialsincludingbutnotlimitedto,condensednotes,books, handkerchiefsonwhichinformationiswrittenon,orinformationwritten onthepartsofthebody.

iv. Impersonation:Apersonfalselyrepresentshimself/herselftobea candidatesittingfortheexamination,oracandidateasksanagentto sittheexaminationforhim/her.

v. Misconduct:Thismayoccurduringanexaminationroomoraplace appointedasavenueforanexamination,orwhereacandidatefailsto obeyanylawfulorderoftheInvigilatororanExaminationSupervisor appointedbytheInstitute.

vi. Plagiarism:Astudentwhousesmaterialfromawrittenorelectronic sourcewithoutproperattributionwhenwritingtheircontinuous assessment.Astudentmayalsousetheworkofanotherpersonand passthisoffastheirown.


6.2 Procedure for dealing with examination malpractice cases

AllcasesofExaminationmalpracticewillbereviewedby theAcademicDisciplinaryCommittee in accordance to the approvedguidelines.The AcademicDisciplinaryCommitteewillmake recommendations to theExaminations&AwardsCommitteewhowillmakethefinaldecisionontheExaminationmalpracticecaseandcommunicatetothestudent.

Astudent/candidatewhoisdissatisfiedwiththedecisionoftheExaminations&AwardsCommitteemayappealtotheGoverningCouncilwithin30daysfromthedateofthelettercommunicatingthedecision.Theappealshallbeinwritingaddressedto theChairmanof theGoverningCouncil,statingclearlythegroundsofappeal.

6.3 Penalty for Examination Malpractices

The penalties that shall be awarded to students found guilty of involvement in Examination malpractice will include;

i. Strongwarningtothestudentii. Cancellationoftherelevant(orall)examination(s)iii. SuspensionfromtheInstituteforagivenperiodoftimeiv. DismissalfromtheInstitute

7.0 REMARKING

i. Candidateswhoaredissatisfiedwiththeirresultsmayapplyfor remarkingwithin14daysfromthedateofreleaseofresults. Thecandidatewillberequiredtopaytheapplicableprescribedfees aftertherequestfortheremarkhasbeengranted.

ii. Theremarkingshallbedonebyanexaminerwhowasnotinvolvedin themarkingofthatcandidate’sexaminationscript.Themarks allocatedbytheappointedexaminershallsupersedetheinitialmark thatwasawarded.


iii. Theresultsoftheremarkwillbecommunicatedafter21daysofthe closeoftheappealperiodforremarking.

8.0 REVOCATION OF AWARD

Theprocedure for revocationofawardwillapply if it isbrought to theattentionoftheInstitutethatapersonwhowasconferredwithacertificateordiplomaoranyotheracademicqualificationawardedbytheInstitutewasnotentitledtotheaward.

Revocation of award shall be on the basis of, but is not limited to, the following;

If the person;

i. hadnotfulfilledtheconditionsprescribedforadmissionintothe programmehe/sheobtainedtheaward;ii. hadnotcompletedtherequirementsfortheaward;iii. obtainedtheawardasaresultoffraudordishonesty;oriv. obtainedtheawardinerror.

The recipient will be expected to;

i. ReturntheoriginaltranscriptandcertificatetotheInstitutewithin thirtydaysofthedateofthatnotice.

ii. Nolongerbeentitledtopresenttoanypersonthatheorsheisthe recipientofthatdiploma,certificateorotherawardandmusttake stepstonotifyanycurrentemployers,educationalinstitutions, professionalregistrationbodies,associations,orothersasapplicable, thattheawardhasbeenrevoked.

TheInstitutemaynotifypartieswithalegitimateinterestinknowingthisinformation,thattheawardoftherecipienthasbeenrevoked.Therecipientshallbeconsiderednevertohavereceivedtheaward.

ApersondeprivedofanawardmayappealtotheGoverningCouncilagainstthedecisionoftheExaminations&AwardsCommitteewithinthirtydaysfromthedateofnotice.


“Enhancing Professionalism in Uganda’s Insurance Sector”Plot 91 Jinja Road2nd Floor Arrow House, P. O. Box 4184, KampalaTel: +256 417 333 500 | +256 414 577 [email protected]

students’ examination guidelines · the uganda advanced certificate of education (uace) with at...

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