success without project management: never

TRANSFORMING THE FUTURE OF BUSINESS

BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]



SUCCESS WITHOUT PROJECT MANAGEMENT: NEVER

ASMC PDI 2010John F. Organek, Enterprise Architect, DUSA (BMA)Catherine Y. Santana, VP, BCP International Limited

5/24/2010 2BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]



“Project Management is not the worst of two evils, it is the solution to project pitfalls.”

Agenda– Processes, Tools and Techniques– Best Practices– Common Pitfalls and Killer Mistakes



• Project Management - the supervision and control of the work required to complete the project vision

• Project – temporary endeavor undertaken to create a unique product service or result

What is Project Management?

Project Management is the application of knowledge, skills, tools, techniques and procedures to project activities to meet

the project requirements.



Initiating Process

Planning Process

Executing Process

Monitoring and Controlling Process

Closing Process

Project Deliverable

Project Lifecycle

* Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK Guide)



Triple Constraints Triangle

Project management procedures, tools and techniques are useful for any tasks in which different outcomes are possible -

where risks of problems and failures exist.

Time Cost

Scope

Manage Project



are Necessary– Where different outcomes are possible – Where risks of problems and failures exist– Where planning and assessing options, and

organizing activities and resources are required

– Where the goal is to deliver successful results

Tools and Techniques



• Project Assessment • Schedule Management • Risk Management• Opportunity Management• Decision Management• Communication Management

Focus on Execution



Political Economical

Social Technological

PEST Analysis

Useful Tool for Strategy or Position, Direction, Proposition or Idea



Strengths• Maintain• Build• Leverage

Weaknesses• Remedy• Exit

Opportunities• Prioritize• Optimize

Threats• Counter

SWOT Analysis

Useful Tool for Understanding and Decision-making



• Identify the major milestones and deliverables

• Detail the activities that make up your project

• Create a network diagram to determine the dependencies among the activities

• Identify the resources (people, equipment, facilities, etc.) you need for the project.

• Determine funding requirements

Work Breakdown Structure



• Not an Exact Science– Predict What May Happen– Not Analyze What Did Happen

• Not a One Time Event– Practicing Risk Identification without Risk Management

is a Fatal Flaw– Risk Management Must be Practiced Consistently

Throughout Project Lifecycle

• Risk Tolerance Must be Understood and Managed– Corporate Culture and Values are the Primary Drivers

Behind Tolerance Acceptance Levels– Risk Avoidance to Risk Taking to Taking Chances

Risk Management

5/24/2010 125/24/2010 12BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: [email protected]


• Assessing, understanding and potentially altering, the organization’s risk tolerance is a first step in managing opportunities related to risk.

• Heavily influenced by organization’s culture and changes over time.

• Should be defined and agreed upon at least annually, and ahead of assessing individual risks and opportunities.

Risk Tolerance



• Notice Opportunities• Make Sure they are Real• Take Advantage of Them• Profit from Them

Opportunity Management Surpass Program Goals

By focusing on the downside of risk, you can overlook opportunities that provide significant possibilities for

organizational innovation



Risk Response Opportunity Response

Avoid – Alter Approach and bypass the risk

Capture – Align with and seize the opportunity

Transfer – Assign to a team can address the risk most effectively

Transfer - Assign to a team can address the opportunity most effectively

Mitigate – Reduce the likelihood and consequence

Pursue – Advance the likelihood and consequence

Accept – Accept with no further action

Ignore – Disregard with no further action

Response Strategies



• Ensures real value through project and business alignment

• Controls costs through centralization• Maximizes resource allocation,

particularly of high value resources• Manages portfolio balancing• Promotes application of best practices• Regulates compliance

Governance



• Directive: you make decisions and set the direction for your team.

• Participative: you encourage participation in decision making.

• Task-oriented: you focus on achieving the project’s objectives by organizing people and activities.

Leadership Styles



• Give it a name - bring it to life• Make it clear and concise• Foster collaboration and co-operation• Communicate the facts regularly• Manage Expectations• Rally Support

Communication Management

Communication Management is about Information that You Need to Give and Information that You Need to Receive



• Buy-in• Scope Creep• Not Involving the Right People• Not Getting Organized, Not staying

Organized and Not Organizing Those Around You

• Underestimating• Politics• Competing Priorities

Killer Pitfalls and Common Mistakes



• Share the Vision• The Devil is in the Detail• Focus on Decision Makers and Those

Who Directly Impact Your Project• Set Expectations Early and Often• Maintain a Clear Grasp on Reality• Rapid Assessment and Recovery• No Truth, No Trust• Stop the Insanity!

Words of Wisdom



John OrganekEnterprise Architect, DUSA (BMA)[email protected]

Catherine SantanaVice President, BCP International [email protected]

mailto:[email protected]

mailto:[email protected]

success without project management: never

Documents

beauregard street suite

project management institute

project pitfalls

project activities

project requirements

future of businessbcpi

future of business success

risks of problems