23 March 2011 Technical Services Meeting

SULAIR Technical ServicesAll Staff Meeting

March 23, 2011Catherine Tierney

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Technical Services -All Staff Meeting

1. Announcements

2. Metadata Special Projects status

3. WEST (Western Regional Storage Trust)

4. GSB-South Building planning status

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Announcements

• Kate Contakos, Head of Preservation

• New SULAIR Home Page – coming in fall

• Drupal for TS Departments’ Web Sites

• Page Mill Road – staff moves

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Announcements

• Kate Contakos, Head of Preservation

• New SULAIR Home Page – coming in fall

• Drupal for TS Departments’ Web Sites

• Page Mill Road – staff moves

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1450 Page Mill Road (PMR)

• Preservation Department Units: Conservation Lab, Repair Unit

• DLSS: Media Reformatting (audio & video)

• LOCKSS

• SU Press

• NEWNEW Special Collections: Archives processing, Rare Book cataloging, processing projects

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Metadata Projects Phase 1

• Analyze SAL3 sets• “Post-Marcadia”

backlog cleanup• Hoover transfers • SAL Dewey problems• Heading cleanup

(Authority records)• GovDocs cleanups

• Slavic cleanup projects• SearchWorks data

cleanups• Ebook record loading• Esoteric language

backlog• Serials record cleanup

from projects

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Metadata Projects Phase 1

Items Newly Cataloged: 78,000

Updated Bib Records: 156,000

Maintenance Transactions: 161,000

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Metadata Projects Phase 2

• Green Library – barcoding “completion”

• More SAL3 sets to analyze title by title

• OCLC “unresolved” records from data cleanup

• More Slavic cataloging backlog

• More Serials cataloging cleanups

• Catalog pockets of odd collections in SAL– Old German dissertations, International

dissertations

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Western Regional Storage Trust (WEST)

• Goal: Develop a shared retrospective print journal repository program among research libraries in the West– Preserve the scholarly print record– Provide access to archived materials, when needed– Create opportunities to reallocate physical space

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Western Regional Storage Trust (WEST)

• Volumes stored in SAL3-like space– Cleanliness, temperature & humidity control– Security (i.e., not open stacks)

• “Validation” at volume level or issue level– Depending on amount of duplication and of

risk (as defined by WEST)– Condition assessment for one category of risk

• If needed by others:– Photocopy, scan, fax– Lending across libraries for IN-HOUSE USE

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GSB-South Building

• Question: Does it make sense to relocate all programs and staff in Meyer Library to the soon-to-be vacated Business School building, GSB-South?

• General fit? = yes, all of it probably can fit• More specific design and cost = study in process (due

in May) • NOT A DONE DEAL. School of Ed also doing an

assessment of fit• Decision in 6 months or so. The game is afoot.

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GSB-South Building

• Meyer programs to fit:– East Asia Library and its collections (Meyer 4 and

mezzanine)

– Technical Service operations on Meyer 3

– ESP (including Systems Team) from Meyer 3

– DLSS (most of it) from Meyer 1, 2 & 3

– Academic Computing Services from Meyer 1 & 2

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GSB-South Building

• GSB – 4 (complex) floors plus basement; poor situations for elevators and loading dock

• Advocating for TS - flexibility– All our operations on one floor

– Close to Systems and much of DLSS (same floor)

– Very open floor plan• Remove most office walls

– Furniture options to anticipate future work styles

– Isolate the noisier activities (restrooms, lunch room, conference rooms, etc.)

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GSB-South Building

• Current state of planning– Architects met with Department Heads for

overview of our objectives – workflow efficiencies, flexibility for future, synergies

– TS adjacencies sketched by Tech Service heads– This Friday, architects respond with detailed

adjacencies draft within the space (4th floor)– To departments to discuss– Lesser challenges than those of Academic

Computing and East Asia Library

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