summary of minutes – 21 july council meeting - …

MINUTES

21 June 2018

http://www.forbes.nsw.gov.au/council/councillors/graeme-miller.aspx

http://www.forbes.nsw.gov.au/council/councillors/jenny-webb.aspx

http://www.forbes.nsw.gov.au/council/councillors/susan-chau.aspx

http://www.forbes.nsw.gov.au/council/councillors/grant-clifton.aspx

http://www.forbes.nsw.gov.au/council/councillors/michele-herbert.aspx

http://www.forbes.nsw.gov.au/council/councillors/steven-karaitiana.aspx

http://www.forbes.nsw.gov.au/council/councillors/jeff-nicholson.aspx

http://www.forbes.nsw.gov.au/council/councillors/chris-roylance.aspx

MINUTES OF THE ORDINARY MONTHLY MEETING OF THE COUNCIL OF THE SHIRE OF FORBES HELD IN THE SHIRE CHAMBER FORBES ON THURSDAY 21 JUNE 2018

SUMMARY OF MINUTES – 21 JUNE 2018

COUNCIL MEETING

Part I

INTRODUCTION The General Manager introduced Stefan Murru, Council’s newly appointment Director Corporate Services. I would like to acknowledge the Traditional Custodians of the land on which we meet today

and pay respect to the Elders both past and present

PRAYER

PRESENTATIONS

Nil.

PRESENT Cr Graeme Miller, (Mayor) (Chair), Cr Jenny Webb, Cr Grant Clifton, Cr Michele Herbert, Cr Steven Karaitiana, Cr Phyllis Miller OAM, Cr Jeff Nicholson and Cr Chris Roylance together with the General Manager, Director Engineering and Technical Services, Director Environmental Services and Planning, Director Corporate Services, Manager Community Development, Manager Property and Investment, Manager Organisational Development and Executive Assistant.

DECLARATIONS OF INTEREST 1. Cr Grant Clifton regarding:

Part I: Item No: 6.1 – Change of Parking;

Part I: Item No: 11.2.2 – Vanfest;

Part II Item No: 1.1 – Vanfest. 2. Cr Michele Herbert re: Item Number 9.1.6 - Aerodrome fees and charges. 3. Cr Jeff Nicholson re: Item No 3.1 – Traffic Control Services

CONFIRMATION OF MINUTES OF THE ORDINARY MEETING

OF COUNCIL HELD ON 17 MAY 2018 230. RESOLVED: that the minutes of the Council Meeting held on 17 May 2018 be adopted.

(Cr G Clifton/Cr S Karaitiana)


APOLOGIES

Cr Susan Chau (Cr P Miller/Cr J Nicholson)

CONDOLENCES The Mayor reported the deaths of John Hugh Acheson, Alan Robert Collits, Maude Elvie Dixon, Margaret Helen Moore, Lester Gunn, Donald Edward Leslie Hodge, Maxwell John O’Malley, Dulcie Doreen Smith, Dennice Symes, Christine Aerts, Vanessa Irene Knights, Gregory Michael Cannon and Martha Hazel Girot.

231. RESOLVED: that Council observe a minute’s silence for those that have passed away in the past month and that letters of condolence be forwarded to the next-of-kin. (Cr J Nicholson/Cr C Roylance)

Cr C Roylance advised that Mr Lester Gunn was a former Councillor on Forbes Shire Council

PUBLIC FORUM 1. Amy Shine, Jenny Murphy Park Neighbourhood Group re: Refurbishing playground

equipment and seating for a Pop Up Preschool at Jenny Murphy Park. Seeking support from Council to proceed with this initiative.

2. Reilly Wallace, Wallace Bulk Haulage re: Industrial land availability and road access issues

restricting economic growth in Forbes. 3. Richelle Finn re: Draft CBD Master Plan - concerns regarding removing existing parking

spaces from the CBD. 4. Philip Perry, Forbes Environmentally Concerned Community re: support for a plastic bag

free town and expressing his concern regarding the unnecessary use of plastic bottles. He suggests Council install water refilling stations in and round the CBD to combat this.

PRESENTATIONS BY COUNCILLORS

Nil.


OPEN COUNCIL – PART I Meeting commenced at: 1:00 pm Meeting adjourned for afternoon tea: 3:02 pm (Cr P Miller/Cr G Clifton) Meeting resumed for Scores on Doors and Tom Drane’s presentations: 3:03 pm (Cr J Webb/Cr P Miller) Meeting adjourned for afternoon tea: 3:05 pm (Cr P Miller/Cr G Clifton) Meeting resumed: 4:35 pm (Cr G Clifton/Cr C Roylance) Motion to move into Closed Council in Accordance with Section 10A of the Local Government Act 1993; Motion to exclude public and press From the Committee of the Whole: 4:09 pm (Cr C Roylance/Cr M Herbert) Motion to move out of Closed Council: 5:03 pm (Cr P Miller/Cr J Nicholson)

CLOSED SECTION – PART II Meeting closed at: 5:03 pm


2 RESCISSION MOTION

2.2 NOTICE OF RESCISSION 232 RESOLVED

That Council not accept the rescission motion from the May Council meeting being resolution No. 225/2018. (Cr P Miller/Cr C Roylance) Cr J Nicholson foreshadowed a motion: RESOLVED That Council authorise the General Manager to consult with other Councils regarding the benchmarking for Economic Development processes and request the General Manager to bring back a comprehensive report to Council.

233 RESOLVED

That Council: 1. move into open discussion. (Cr C Roylance/Cr J Nicholson) 2. move out of open discussion. (Cr C Roylance/Cr J Webb) 3. authorise the General Manager to consult with other Councils regarding the

benchmarking for Economic Development processes and request the General Manager to provide a comprehensive report to the Economic Development Committee. (Cr J Webb/Cr C Roylance)

3. CR JENNY WEBB’S REPORT TO COUNCIL

3.1 ALMA BOARD MEETING

234 RESOLVED

That Council receive and note the report on the Australian Livestock and Marketing Association Board meeting held Brisbane on 21-22 May 2018. (Cr C Roylance/Cr G Clifton)

4. GENERAL MANAGER’S REPORT TO COUNCIL

4.1 COMMUNITY SAFETY PRECINCT MEETING

235 RESOLVED

That Council receive and note the minutes of the Community Precinct meeting held on 22 May 2018. (Cr C Roylance/Cr M Herbert)


4.2 COUNTRY MAYORS ASSOCIATION OF NSW

236 RESOLVED

That Council receive and note the minutes of the Country Mayors Association of New South Wales meeting held on 1 June 2018. (Cr J Webb/Cr J Nicholson)

4.3 CENTRAL NSW JOINT ORGANISATION 237 RESOLVED

That Council receive and note the information. (Cr J Nicholson/Cr M Herbert)

4.4 SALE OF 75 HILL STREET - JREC KAROOLA:

238 RESOLVED That Council move this matter into the confidential business paper for discussion. (Cr P Miller/Cr J Webb)

This matter was moved to Part II on account of: (2). The matters and information are the following: (c). information that would, if disclosed, confer a commercial advantage on a person with whom

the Council is conducting (or proposes to conduct) business.

4.5 DELEGATION OF ACTING GENERAL MANAGER 239 RESOLVED

That Council: 1. in the absence of the General Manager for a period greater than 5 working days,

appoint on a rotational basis a Director of Council the delegations and sub-delegations of the General Manager for the period only of the absence of the General Manger unless otherwise resolved by Council; and

2. appoint:

i. the Director Planning & Growth for the period of absence over July to October;

ii. the Director Engineering for the period of absence over November to February;

iii. the Director Corporate Services for the period of absence over March to June; and

note that if the nominated Director is unavailable to act as General Manager then the next Director in the rotation will assume the delegation. (Cr C Roylance/Cr G Clifton)


4.6 ELECTION OF VICE PRESIDENT (RURAL/REGIONAL COUNCILS),

LGNSW

240 RESOLVED

That Council appoint the Mayor or if unavailable the Deputy Mayor to vote at the election to fill the casual vacancy in the office of Vice President (Rural/Regional councils) on the Board of the Local Government and Shires Association of New South Wales. (Cr P Miller/Cr C Roylance)

4.7 NATIONAL AUSTRALIA BANK LOAN 241 RESOLVED

That Council: 1. move into open discussion. (Cr P Miller/Cr C Roylance) 2. move out of open discussion. (Cr J Webb/Cr C Roylance) 3. request the General Manager to provide a comprehensive status report

inclusive of all council meeting reports, in relation to the National Australia Bank loan to Council. (Cr J Nicholson/Cr S Karaitiana)

5. DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL

5.1 INVESTMENT OF COUNCIL’S FUNDS – 31 MAY 2018

242 RESOLVED

That Council receive and note the information within the report and the Certificate of the Responsible Officer for the reporting period to 31 May 2018. (Cr C Roylance/Cr M Herbert)

5.2 RATES & CHARGES COLLECTION

243 RESOLVED

That Council adopt the rates and charges report as at 31 May 2018. (Cr J Nicholson/Cr G Clifton)

5.3. PROCUREMENT REPORTING 244 RESOLVED

That Council adopt the procurement report for the period ending 31 May 2018. (Cr C Roylance/Cr J Webb)

5.4 CENTROC CONTRACT 245 RESOLVED

That Council:


1. participate in the 12 month extension of Contract S1_2016 for the Supply and Delivery of Bulk Fuels effective 1 July 2018;

2. advise Centroc of its decision to offer a 12 month extension of Contract S1_2016 for the Supply and Delivery of Bulk Fuels; and

3. execute the necessary variation documentation. (Cr P Miller/Cr S Karaitiana)

5.5 ACTIVITY AND INSTALLATIONS AROUND LAKE FORBES

246 RESOLVED

That Council 1. move into open discussion. (Cr J Nicholson/Cr P Miller) 2. move out of open discussion. (Cr C Roylance/Cr S Karaitiana) 3. support the proposal that all developments on the Lake precinct that are

currently bound to funding milestones or have current approvals in place continue to progress (assuming all other approval processes are met). These project include:

Wiradjuri Dreaming Centre Hub (including arbor and landscaping);

Planned toilet block, Wiradjuri Dreaming Centre;

Rotunda in Lions Park;

Sculpture - Family Matters of the Wiradjuri Women;

Sculpture - 8 Poles; and

The stone amphitheatre at the Wiradjuri Dreaming Centre.

place on hold all other projects and installations until the Public Arts Policy and Lake Forbes Master Plan are developed and in place. That Council contact the community representative regarding the staircase sculpture and the Forbes Arts Society regarding the placement of the sculpture That Council pay for the potential moving of the sculpture. (Cr P Miller/Cr M Herbert)

5.6 FORBES GOLFERS ASSOCIATION LOAN EXTENSION 247 RESOLVED

That Council: 1. approve the extension of the interest free loan to the Forbes Golfers

Association for the additional 6 years; and 2. add an additional one off payment to the end of the interest free loan (total

$13,357) to compensate Council for the opportunity cost resulting from the extension of this loan. (Cr P Miller/Cr C Roylance)

5.7 GRANTS UPDATE


248 RESOLVED

That Council receive and note the grants update report. (Cr J Webb/Cr M Herbert)

5.8 CLASSIFICATION OF ACQUIRED LAND 249 RESOLVED

That Council, in accordance with s.31(2) of the Local Government Act 1993, classify the land within the listed properties as Operational Land as at the date of resolution: 1. Lot 25 DP121047, Lot 28 DP121047 and Lot 29 DP121047 near Forester Street,

Forbes; 2. Lot 1618 DP750158, 59-71 Reymond Street, Forbes; 3. Lot 11 DP1189962, The Bogan Way, Forbes; and 4. Lot 35 in the proposed subdivision plan for Lot 1 DP120710 and Lot 1472

DP750158, Daroobalgie Road, Forbes. (Cr P Miller/Cr J Nicholson)

5.9 COUNCIL’S OPERATIONAL PLAN, BUDGET AND FEES AND

CHARGES FOR 2018/19

250 RESOLVED

That Council: 1. in accordance with Section 406 of the Local Government Act 1993 adopt the

2018/2019 Operational Plan (including Financials, Statement of Revenue Policy and Schedule of Fees and Charges);

2. pursuant to Sections 491, 495(1), 495A, 496, 496A, 514, 533, 534, 535 and 537

of the Local Government Act 1993 make the following rates and charges for the 2018/2019 rating period:

General Rates:

RATE – CATEGORY AND SUB-CATEGORY

ADVALOREM RATE (cents in the dollar on the land value of

all rateable lands under each sub-categorise)

MINIMUM AMOUNT PAYABLE

Residential - Ordinary 0.515060 215.00

Residential - Forbes 1.367260 567.00

Commercial - Ordinary 3.851300 567.00

Commercial - Industrial 3.851300 567.00

Commercial - CBD 3.851300 567.00

Farmland - Ordinary 0.496590 207.00


Sewer Charges:

SEWER AVAILABILITY CHARGES PER ANNUM BASED ON WATER METER SIZE

Residential:

Water Meter– standard connection 714.00

All Strata Title Units 714.00

3 Bedroom Unit

2 Bedroom Units (non strata)

714.00

357.00

1 Bedroom Units in a building which has 4 separate units (per unit) 178.50

Additional 1 Bedroom Units (where a total of 4 is exceeded) 178.50

Non Residential:

Water – 20mm 544.00

Water – 25mm 851.00

Water – 32mm 1,393.00

Water – 40mm 2,176.00

Water – 50mm 3,401.00

Water – 65mm 5,748.00

Water – 80mm 8,708.00

Water – 100mm 13,605.00

Water – 150mm 30,613.00

Non Residential Minimum 714.00

Sewer – Unconnected 332.00

Usage Charge/kl 1.65

Sewerage Charge - Non Residential: The bill for a non residential property is calculated by multiplying the designated sewer discharge factor for the business by the summation for the connection size and water consumption multiplied by the usage charge/kL of one dollar and sixty five cents ($1.65). The non residential charge is no lower than the residential charge of seven hundred and fourteen dollars ($714.00); Sewer Unconnected Charges - Community Service Obligation Organisations: Where a property has been determined to satisfy the Community Service Obligation (CSO) criteria the sewer bill will be calculated the same as the non residential bill with the removal of the access charge by connection size from the calculation.


Water Availability Charges:

PER ANNUM BASED ON WATER METER SIZE

Forbes Water – standard connection 233.00

Forbes Water – 25mm 365.00



Forbes Water – 50mm 1,459.00

PER ANNUM BASED ON WATER METER SIZE




Interconnected Water Service 229.00

Water Charges (per kilolitre):

Residential/Business/Schools/All Other Users 1.23 per kl

All water consumption 1.23 per kl

Raw Water per kilolitre 0.49

Bulk Water per kilolitre 1.85

OOTHA WATER CHARGES PER ANNUM

Ootha Water – standard connection 264.00

All water consumption 1.23 per kl

Interest on Overdue Rates and Water and Sewer Charges: An interest rate of 7.50% will apply to rates and charges that remain unpaid after they become due and payable;

Domestic Waste Management - Residential:

DOMESTIC WASTE MANAGEMENT CHARGES PER ANNUM

Per Service (Min. 3 bin service) 490.00

Additional Bins

Additional Red BinWaste Charge (fortnightly collection) 290.00

Additional Yellow Bin Recycle Charge (fortnightly collection) 85.00


Additional Green Bin Food and Garden Organics Charge (weekly collection)

115.00

Vacant Land 28.00

Rural Occupied (less than 12km from Daroobalgie) 145.00

Rural Occupied (more than 12 km from Daroobalgie) 50.00

A minimum annual charge of four hundred and ninety dollars ($490.00) for residential land per service, as per the current Waste Management Contract.

Commercial Waste Management - Business:

COMMERCIAL WASTE MANAGEMENT CHARGES PER ANNUM

Per Service (Min. 2 bin service) 435.00

Additional Bins

Additional Commercial Red Bin Waste Charge (weekly collection) 350.00

Additional Yellow Bin Recycling Charge (fortnightly collection) 85.00

Additional Green Bin Food and Garden Organics Charge (weekly collection) where available

115.00

A minimum charge of four hundred and thirty five dollars ($435.00) for business land per service, as per the current Waste Management contract. Stormwater Management Service Charge:

STORMWATER MANAGEMENT SERVICE CHARGE

Residential & Businesses (flat fee applicable to each assessment classified as non-vacant)

25.00

3. note the amendment to the Companion Animals statutory fees in the Schedule

of Fees and Charges, where the fees will be:

i. Desexed animal: $57 (from $55) ii. Animal under 6 months not desexed: $57 (from $55) iii. Non-desexed animal: $207 (from $201) iv. Breeder (Recognised) concession: $57 (from $55) v. Pensioner concession (desexed animal only): $24 (from $23) vi. Pound/Shelter animal 50% discount (desexed): $28.50 (from $27.50)

4. approved the request from the Forbes Golfers Association for the purchase of

a utility vehicle and tow-behind spreader (top dresser) and the Forbes Sports and Recreation Club request for monies to be spent on automated irrigation systems. (Cr P Miller/Cr M Herbert)

6. DIRECTOR ENGINEERING & TECHNICAL SERVICES -

REPORT TO COUNCIL – PART I


6.1 FORBES TRAFFIC ADVISORY COMMITTEE:

Queen’s Baton Relay

251 RESOLVED

That Council receive and note information regarding the Queen’s Baton Relay Debrief. (Cr C Roylance/Cr M Herbert)

The White Ribbon Day March

252 RESOLVED

That Council approve the road closures for Cross Street, Lachlan Street, Court Street and Harold Street for the White Ribbon Day event subject to the organisers: 1. providing evidence of public liability insurance to the value of $20M for the

event and includes Forbes Shire Council as a declared interested party for the event;

2. notifying all road closures to emergency services, the impacted businesses

and the general community prior to the event; 3. implementing the Traffic Management Plan provided in full on the day; 4. obtaining Schedule 1 approval from NSW Police Force for the gathering; 5. complying with any directive or conditions as imposed by NSW Police Force; 6. complying with any directive or conditions imposed by Forbes Shire Council. (Cr C Roylance/Cr M Herbert)

Veteran Car Rally

253 RESOLVED

That Council defer the approval of the event until further clarification is provided in relation to the Gas Light Parade part of the event. (Cr C Roylance/Cr M Herbert)

Request for No Parking/No Stopping Signage along Thomson Street

254 RESOLVED

That Council install a pair of no stopping signs along Thomson Street either side of Eloora Place, to assist preventing people parking too close to the intersection. (Cr C Roylance/Cr M Herbert)

Request for School Bus Stop Signage at the 4 Ways along Yarrabandai Road

255 RESOLVED

That Council not install bus route signage along Yarrabandai Road. (Cr C Roylance/Cr M Herbert)

Request for No Stopping Signage at the Corner of Elgin Street and Church Streets


256 RESOLVED

That Council not install no stopping signage at the intersection of Elgin Street and Church Streets. (Cr C Roylance/Cr M Herbert)

Road Safety & Injury Prevention Officers Quarterly Report for January to March 2018

257 RESOLVED

That Council receive and note the Road Safety and Injury Prevention Officer’s report for the January – March 2018 quarter. (Cr C Roylance/Cr M Herbert)

258 RESOLVED

That Council approve the road closures for NAIDOC Day on 12 September 2018 subject to the organisers: 1. providing evidence of public liability insurance to the value of $20M for the

event and includes Forbes Shire Council as a declared interested party for the event;

2. notifying all road closures to emergency services, the impacted businesses

and the general community prior to the event; 3. implementing the Traffic Management Plan provided in full on the day.

4. obtaining Schedule 1 approval from NSW Police Force for the gathering; 5. complying with any directive or conditions as imposed by NSW Police Force; 6. complying with any directive or conditions imposed by Forbes Shire Council. (Cr C Roylance/Cr M Herbert)

Request for Change of Parking in Court Street

Cr. G Clifton declared an interest in this matter on account of non pecuniary interests and left the meeting at 2:52 pm

RESOLVED That Council not approve the changes to the existing parking arrangements in front of the Vandenberg Hotel, instead monitor and reassess the application if Council approves the Development Application allowing outdoor dining at this location.

259 RESOLVED

That Council: 1. approve the changes to the parking arrangements from angled to parallel

parking for the frontage of the Vandenberg Hotel, due to further information being received from the applicant since the Traffic Advisory Committee met.

2. table this additional information at the next Traffic Advisory Committee for their information. (Cr C Roylance/Cr M Herbert)

Cr. G Clifton returned to the meeting at 2:53 pm


6.2 DUPLICATION OF THE BARTON HIGHWAY

260 RESOLVED

That Council: 1. receive and note the duplication of the Barton Highway report; 2. write to the Hon. Dr John McVeigh MP, The Hon. Melinda Pavey MP, Rowena

Abbey, The Hon. Pru Goward MP and Senator Jim Molan and thank them for their support of the duplication of the Barton Highway project. (Cr C Roylance/Cr S Karaitiana)

6.3 2018 NSW LOCAL ROADS CONGRESS:

261 RESOLVED

That Council receive and note the report. (Cr P Miller/Cr G Clifton)

6.4 ARA/ALC INLAND RAIL CONFERENCE: 262 RESOLVED

That Council be represented by Crs G Miller, Cr Nicholson Cr Roylance, Cr Herbert, J Webb at the ARA/ALC Inland Rail Conference at Parkes. (Cr C Roylance/Cr M Herbert)

7. DIRECTOR ENVIRONMENTAL SERVICES & PLANNING

REPORT TO COUNCIL

7.1 DEVELOPMENT APPLICATIONS

263 RESOLVED

That Council note the lodgement of 14 Development Applications and 2 Modified Development Applications with a total value of $23,433,332 for the May 2018 reporting period. (Cr C Roylance/Cr J Nicholson)

7.2 2018 SCORES ON DOORS PROGRAM

265 RESOLVED

That Council congratulate the recipients of the Scores on Doors certificates. (Cr J Nicholson/Cr M Herbert)

7.3 MURRAY DARLING ASSOCIATION 74TH NATIONAL CONFERENCE &

AGM 266 RESOLVED


That Council be represented by Cr P Miller and Cr J Webb at the 2018 Murray Darling Association’s 74th National Conference and AGM. (Cr C Roylance/Cr G Clifton)

7.4 CBD MASTERPLAN UPDATE

267 RESOLVED

That Council: 1. move into open discussion. (Cr P Miller/Cr C Roylance) 2. move out of open discussion. (Cr P Miller/Cr C Roylance) 3. defer the bottom end of Templar Street and prioritise the entrances to the

CBD being east Templar Street to Lachlan Street, Spring Street, Cross Street and Lachlan Street.

4. investigate costings for a public toilet in Rankin Street (Cr P Miller/Cr C

Roylance)

8. AUDIT, RISK AND IMPROVEMENT COMMITTEE

8.1 BUSINESS ARISING FROM PREVIOUS MINUTES

8.1.1 2015/16 Interim Audit by Councils External Auditor. 268 RESOLVED

That Council receive an update on the ICT Strategy to the September meeting of the committee. (Cr P Miller/Cr G Clifton)

8.1.2 Review of Remuneration of Independent Committee Members: 269 RESOLVED That Council: 1. increase the fee for members to $500.00 per meeting, with an additional preparation fee of $250.00 per meeting payable when the member physically attends the quarterly meeting; 2. increase the fee for the Chair to $1,000.00 per meeting; 3. reimburse travel expenses to attend meetings at the current government rate of

$0.66 per kilometre. (Cr P Miller/Cr G Clifton)

8.2 NEW BUSINESS

8.2.1 2018-19 Operational Plan, Budget and Fees and Charges 270 RESOLVED

That Council receive and note the update provided on the 2018-19 Operational Plan. (Cr P Miller/Cr G Clifton)


8.3 BUSINESS WITHOUT NOTICE 8.3.1 Auditors Update 270 RESOLVED

That Council receive and note the audit updates (Cr P Miller/Cr G Clifton)

9. ECONOMIC AND BUSINESS DEVELOPMENT COMMITTEE

9.1 BUSINESS ARISING FROM PREVIOUS MINUTES 9.1.1 Tenders for replacement of kitchens, hot water systems and air-conditioning units at

the Union Street residential units 9.1.2 Analysis of maintenance expenditure for the Central West Livestock Exchange 271 RESOLVED

That Council receive and note the information. (Cr P Miller/Cr G Clifton) 9.1.3 Proposed capital works improvements for the Apex Riverside Tourist Park 9.1.4 Container Deposit Scheme 272 RESOLVED

That Council accept the offer from the proponent to install a single container deposit machine initially and delegate the Mayor and General Manager to negotiate the terms and conditions. (Cr P Miller/Cr G Clifton)

9.1.5 Central NSW Economic Development Forum 273 RESOLVED

That Council obtain a valuation on all Council properties for sale and hold a workshop to establish a sale price for each block. (Cr P Miller/Cr G Clifton)

9.1.6 Proposal for provision of a Jet and Avgas fuel depot at Forbes Aerodrome. 274 RESOLVED

That Council authorise the Mayor and General Manager to negotiate with the proponent to secure a fuel farm at the Forbes Aerodrome. (Cr P Miller/Cr G Clifton)

9.1.7 Transfer of land – Forbes Jemalong Aged Peoples Association

275 RESOLVED That Council: 1. commence the planning for development of the former Forbes Jemalong Aged

Peoples Association site; and


2. place this item on the agenda at the next Economic and Business Development Committee meeting (Cr P Miller/Cr G Clifton)

10. INFRASTRUCTURE COMMITTEE REPORT TO COUNCIL

10.1 BUSINESS ARISING FROM PREVIOUS MINUTES

10.1.1 Public Toilets at Grinsted Oval

276 RESOLVED

That Council receive and note the information and check the status of the grant funding application for the Forbes Rugby Union Club. (Cr S Karaitiana/Cr J Webb)

10.1.2 Vintage Village Master Plan

277 RESOLVED

That Council receive and note the actions on the Lachlan Vintage Village to date. (Cr S Karaitiana/Cr J Webb)

10.1.3 Indoor Heated Swimming Pool

278 RESOLVED

That Council investigate costs for the remediation of the existing indoor heated swimming pool including proper ventilation, replacement of structural support connections, replacing the brick walls with cladding (temporary supports in place), and the installation (modification of existing verse new) of ambulant toilets. (Cr S Karaitiana/Cr J Webb)

10.1.4 Forbes Aquatic Area Extension

279 RESOLVED

That Council receive and note the information regarding the Forbes Aquatic Area extension and timeframe. (Cr S Karaitiana/Cr J Webb)

10.1.5 Sporting Ovals – Top Dressing

280 RESOLVED

That Council receive and note the information regarding the top dressing of sporting ovals. (Cr S Karaitiana/Cr J Webb)

10.1.6 Pop-Up Preschool


281 RESOLVED

That Council receive and note the information regarding the Pop-Up Preschool at Jenny Murphy Park. (Cr S Karaitiana/Cr J Webb)

10.1.7 Engineering Building Façade Project 282 RESOLVED

That Council receive and note the information regarding the engineering building façade project. (Cr S Karaitiana/Cr J Webb)

10.2 NEW BUSINESS 10.2.1 Transport and Roads Focus Group 283 RESOLVED

That Council: 1. seek expressions of interest from the community to form the Transport and

Roads Focus Group; 2. engage with local Councils to gather traffic movement information to monitor

across the region. (Cr S Karaitiana/Cr J Webb) 10.2.2 Priority Infrastructure Planning Review Project 284 RESOLVED

That Council: 1. move the Ron Flannery Park playground priority to after the Aquatic Area (Ski

Dam). 2. Council review the attached priority infrastructure planning projects for future

works programmes. (Cr S Karaitiana/Cr J Webb) 10.2.3 Hospital Parking 285 RESOLVED

That Council install a time lapse camera for two months to better define the parking concerns. (Cr S Karaitiana/Cr J Webb)

10.2.4 Racecourse Road Sports Precinct Master Plan 286 RESOLVED

That Council develop the Racecourse Road Precinct Master Plan. (Cr S Karaitiana/Cr J Webb)

10.2.5 Inland Rail 287 RESOLVED


That Council follow up on the voluntary planning agreement for the Inland Rail Project. (Cr S Karaitiana/Cr J Webb)

11. LEADERSHIP AND GOVERNANCE COMMITTEE

11.2 NEW BUSINESS

11.2.1 Succession planning mechanisms and talent planning 288 RESOLVED

That Council receive and note the information. (Cr C Roylance/Cr P Miller) 11.2.2 Vanfest Update

Cr. G Clifton declared an interest in this matter on account of pecuniary interests and left the meeting at 4:05pm

289 RESOLVED That Council receive and note the information. (Cr C Roylance/Cr P Miller)


11.2.3 Policy Review Update 290 RESOLVED

That Council: 1. Review the Lake Forbes Master Plan including hold a workshop with

Councillors and a present a report to Council; and 2. note the balance of the report. (Cr C Roylance/Cr P Miller)

11.2.4 National Australia Bank Loan Update 291 RESOLVED

That Council receive and note the information. (Cr C Roylance/Cr P Miller)

12. NATURAL ENVIRONMENT COMMITTEE REPORT TO

COUNCIL

12.1 BUSINESS ARISING FROM PREVIOUS MINUTES 12.1.1 Waste Management Strategy 292 RESOLVED

That Council receive and note the information about the Shire Waste Management Strategy. (Cr J Nicholson/Cr M Herbert)


12.1.2 Rural Landfills Report 293 RESOLVED

That Council note the implementation of the resolution from the August 2016 meeting to implement a rural waste levy. (Cr J Nicholson/Cr M Herbert)

12.2 NEW BUSINESS 12.2.1 Carp Herpes Virus 294 RESOLVED

That Council write to the Fisheries Research and Development Corporation requesting that Council be updated on future information sessions relating to the National Carp Control Plan. (Cr J Nicholson/Cr M Herbert)

13. SALEYARDS ADVISORY COMMITTEE - REPORT TO

COUNCIL

13.1 BUSINESS ARISING 13.1.1 Feeding Contract 295 RESOLVED

That Council: 1. report on the feeding costs to be presented to the August 2018 meeting; 2. consider in Council’s Fees and Charges for separate costs in relation to

transit livestock and livestock sold through the Central West Livestock Exchange. (Cr J Webb/Cr G Clifton)

13.1.2 Phone Coverage 296 RESOLVED

That Council: 1. investigate the option of a small cell use satellite to deliver mobile phone

service to improve phone coverage; 2. write to the Hon. Michael McCormack MP in relation to the poor mobile phone

coverage at the Central West Livestock Exchange. 3. write to Senator the Hon. Bridget McKenzie, Deputy Leader of the National

Party, Minister for Regional Communications and Minister for Rural Health regarding poor mobile telephone coverage. (Cr P Miller/Cr J Webb)

13.2 NEW BUSINESS:

13.2.1 Cattle Yards Expansion


297 RESOLVED

That Council receive and note the information regarding the cattle yards expansion. (Cr P Miller/Cr J Webb)

13.3 GENERAL BUSINESS: 13.3.1 Letter of Resignation 298 RESOLVED

That Council: 1. accept the letter of resignation from the Saleyards Advisory Committee

received from Mr Chris Sweeney; 2. forward a letter of appreciation to Mr Sweeney for his contribution on the

Committee. (Cr P Miller/Cr J Webb)

133.2 Chain of Responsibility 299 RESOLVED

That Council write letters to known transport operators who undertake business at the Central West Livestock Exchange to remind them of the responsibilities under the Chain of Responsibility including that site specific inductions are required prior to undertaking any work at the Central West Livestock Exchange. (Cr P Miller/Cr J Webb)

13.3.3 Leasing the Central West Livestock Exchange 300 RESOLVED

That Council receive and note the information. (Cr P Miller/Cr J Webb)

14. INWARD CORRESPONDENCE – OPEN COUNCIL – PART I

14.1 LETTERS OF APPRECIATION

301 RESOLVED

That Council receive and note the information. (Cr C Roylance/Cr G Clifton)



COUNCIL MEETING

Part II

PRESENT Cr Graeme Miller, (Mayor) (Chair), Cr Jenny Webb, Cr Grant Clifton, Cr Michele Herbert, Cr Steven Karaitiana, Cr Phyllis Miller OAM, Cr Jeff Nicholson and Cr Chris Roylance together with the General Manager, Director Engineering and Technical Services, Director Environmental Services and Planning, Director Corporate Services and Executive Assistant.

APOLOGIES

Cr Susan Chau

CLOSED COUNCIL 302. RESOLVED that Council move into closed Council. (Cr C Roylance/Cr M Herbert)

and that the press and the public be excluded on the grounds that the receipt or discussion of any of the following matters involves:

(a) personnel matters concerning particular individuals; (b) the personal hardship of any resident of ratepayer; (c) commercial information the disclosure of which would be likely:

to prejudice the commercial position of the person who supplied it

to confer a commercial advantage on a competitor of the council

to reveal a trade secret; (d) proposals for:

the sale or purchase of land

the rezoning land

entering into contracts of any kind; if prior knowledge of those proposals could confer an unfair financial advantage on any person; information that is subject to legal obligations of confidence; the receipt and consideration of legal advice concerning litigation of which would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege;

(e) the receipt and consideration of legal advice concerning litigation or which would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege;

(f) information the disclosure of which would prejudice the maintenance of the law; (g) matters affecting the security of the council, councillors, council staff or council property; (h) a motion to close the meeting to the public.

The General Manager reported that the following matters had been discussed in Committee and RESOLUTIONS had been made as indicated:


303 RESOLVED that the Vanfest report be moved to the end of the agenda. (Cr P Miller/Cr S Karaitiana)

4. GENERAL MANAGER’S REPORT TO COUNCIL

4.4 SALE OF 75 HILL STREET - JREC KAROOLA

This matter was moved to Part II on account of: (2). The matters and information are the following: (c). information that would, if disclosed, confer a commercial advantage on a person with whom

the Council is conducting (or proposes to conduct) business.

Cr. J Nicholson declared an interest in this matter on account of pecuniary interests and left the meeting at 4:12 pm

304 RESOLVED That Council 1. move into open discussion. (Cr P Miller/Cr J Webb) 2. move out of open discussion. (Cr P Miller/Cr C Roylance) 3. authorise the Mayor and General Manager to enter into discussion with the other

expression of interest regarding the sale of 75 Hill Street, Forbes. (Cr P Miller/Cr C Roylance)

Cr. J Nicholson returned to the meeting at 4:19 pm

2. DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL

2.1 SALE OF LAND FOR UNPAID RATES 305 RESOLVED

That Council: 1. proceed with the sale of land for unpaid rates by public auction, for the 18

properties listed below:

Assessment Number Address 2001315 11 Ootha North Road, Ootha 2013948 Dog and Duck Road, Forbes 2014863 Bedgerabong Road, Yarrabandai 2016344 6 Barton Street, Forbes 2027646 67 Farnell Street, Forbes 2031108 36 Flint Street, Forbes 2039318 2 Parkes Street, Forbes 2045238 37 Show Street, Forbes 2051831 New Grenfell Road, Forbes 2053257 Goldmine Street, Forbes


2054627 Wattle Lane, Mulyandry 2054732 Ernie Hodges Road, Daroobalgie 2054758 Ernie Hodges Road, Daroobalgie 2054871 Wandary Lane, Forbes 2055055 Lachlan Valley Way, Forbes 2055855 Alcheringa Drive, Forbes 2055908 Alcheringa Drive, Forbes 2056107 6 Nancye Place, Forbes

2. authorise the General Manager to sign the General Manager’s Certificates to enable the sale process to commence;

3. note that all rates and charges must be paid in full (resulting in nil balance) for

the property to be removed from the sale of land for unpaid rates; 4. note that the proposed date for the public auction will be Friday, 19 October

2018. (Cr P Miller/Cr J Nicholson)

3. DIRECTOR ENGINEERING AND TECHNICAL SERVICES

REPORT TO COUNCIL – PART I

3.1 2018-6 PROVISION OF TRAFFIC CONTROL SERVICES

Cr. J Nicholson declared an interest in this matter on account of non-pecuniary interests and left the meeting at 4:22pm

306 RESOLVED That Council: 1). Receive and note the report on the 2018-6 Provision of Traffic Control Services. 2). Accept the Tender from WorkControl Pty Ltd for the 2018-6 Provision of Traffic

Control Services commencing on 1 July 2018 and for a period of two (2) years from this date. (Cr P Miller/Cr C Roylance)

Cr. J Nicholson returned to the meeting at 4:24 pm

3.2 2018-1 PROVISION OF CASUAL HIRE OF PLANT TENDER

(PREFERRED SUPPLIERS LIST)

Refer to Supplementary Part II report

4. NATURAL ENVIRONMENT COMMITTEE REPORT TO

COUNCIL

4.2 NEW BUSINESS 4.2.1 Kerbside Recycling Contract 307 RESOLVED


That Council: 1. note the updates in relation to the kerbside recycling contract; and 2. authorise the General Manager to adjust the contract payment to reflect the

increased gate fees. (Cr P Miller/Cr J Nicholson)

1. GENERAL MANAGER’S REPORT TO COUNCIL – PART I

1.1 VANFEST

Cr. G Clifton declared an interest in this matter on account of pecuniary interests and left the meeting at 4:30pm

308 RESOLVED That Council: 1. move into open discussion. (Cr C Roylance/Cr S Karaitiana) 2. move out of open discussion. (Cr P Miller/Cr C Roylance) 3. pursue the sponsorship option (option 3) and congratulate the General Manager and

staff for providing an excellent report. (Cr P Miller/Cr C Roylance)




COUNCIL MEETING

Supplementary Part II

1. DIRECTOR ENGINEERING AND TECHNICAL SERVICES

REPORT TO COUNCIL – PART II

1.1 2018-1 PROVISION OF CASUAL HIRE OF PLANT TENDER

(PREFERRED SUPPLIERS LIST)

309 RESOLVED

That Council: 1. enter into a panel contract for casual hire of plant inclusive of an operator

(‘Wet Hire’) with all conforming tenders in order of assessment scoring; and 2. enter into a panel contract for casual hire of plant excluding an operator (‘Dry

Hire’) with the non-conforming tenders in order of assessment scoring (excluding Tender F). (Cr P Miller/Cr S Karaitiana)

Cr. C Roylance left the meeting at 4:48 pm

Cr. M Herbert left the meeting at 5:00 pm

………………………………… Cr Graeme Miller

MAYOR

summary of minutes – 21 july council meeting - …

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