suny broome community college professional … · 2018. 11. 6. · submit a summary report to the...
TRANSCRIPT
Updated October 2018
SUNY BROOME COMMUNITY COLLEGE Professional Development Assistance Program
Conference/Workshop PDAP Guidelines & Application
Teaching Resource Center www.sunybroome.edu/prodev
[email protected] 607-778-5611
The College’s Professional Development Application Program is comprised of three funding mechanisms, the College’s budgeted travel funds, the BCC Foundation Teaching Grant Program and the Professional Development Assistance Program, funded by the BCC Foundation and the Faculty and Student Association.
The Professional Development Assistance Program (PDAP) is designed to offer partial or full funding for workshop/conference expenses, coursework, and other professional growth endeavors. Guidelines for this program and an application are attached. Before funding can be awarded, applicants must have either a copy of an approved Professional Development Plan (PDP) or an Individual Professional Growth Plan (IPGP) on file.
Conference/Workshop PDAP Guidelines
Full-time regular employees are eligible for a maximum of $450 per academic year for travel. Note: The first request is limited to $300 unless presenting at a conference can then request the full $450.
Conferences/Workshops Eligible for First Request $300 First Request, If Presenting $450 Maximum Annual Award $450
Full-time adjunct and full-time temporary employees are eligible for funding based on the following:
Completion of Years Eligible for Less than 3 years continuous service $150 3 or more years of continuous service $300
Part-time employees are eligible for funding based on the following:
Completion of Years Eligible for Less than 5 $100
5 or more but less than 10 $150 10 or more $250
Summary Report
Recipients are required to provide the Professional Development Steering Committee with a report on the benefits gained for themselves and for the College from the activity funded with Professional Development funds. These reports will serve to enhance the professional development activity and assist the Foundation in raising funds for professional development.
Updated October 2018
Considerations for the PDSC
Awards are subject to the availability of funds and the total number of applications received. The Professional Development Steering Committee (PDSC) utilizes the following considerations in making decisions concerning the allocation of funds:
• Tuition for graduate level courses• Individuals presenting at a conference• Professional development directly in support of a current promotion or appointment effort• Individuals not previously awarded PDAP funds this (or previous) academic year• Departments in which no other individual has received PDAP funding for this request cycle• Professional development directly in support of institutional or program accreditation• Completed applications received by the Professional Development Steering Committee, located in the
Teaching Resource Center (LI 101), mail stop #56 by 3:00 p.m. Friday, November 9, 2018.
The PDSC may choose to use the following strategies when allocating limited funds:
• Cap funding of training to no more than a percentage of the total activity expense• Reduce the maximum awarded per individual• Award each funded individual a set percentage of the total required• Fund selected initiatives based on the above and other considerations. This implies that all initiatives may
not be funded.
For informational purposes, please review the Conference/Workshop Grant Rubric, which is the evaluation tool utilized by the PDSC. Also, please be sure to furnish your Chair/Supervisor with a copy of the Conference/Workshop Grant – Chair/Supervisor Application Checklist.
(The PDAP Application for Conferences/Workshops follows on the next page)
Submit completed applications to the PDSC, Teaching Resource Center (LI 101, mailbox #56)
Updated October 2018
SUNY BROOME COMMUNITY COLLEGE PDAP Application for Conference/Workshop Reimbursement
Name ___________________________________ Application Date ________________
Note: Signature implies the proposed activity is appropriate for the applicant’s PDP or IPGP
Immediate Supervisor’s Signature _______________________________________ Date ___________
Dean/Director’s Signature _____________________________________________ Date ___________
Employment Status Activity ____________________________ Full-time Regular Full-time Adjunct Part-time
Years of Service ________ Date(s) of Activity____________________
This activity will meet requirements for: Tenure Promotion Neither
The PDSC is attempting to broaden the number of campus members who can benefit from the generous support of the BCC Foundation and the F-SA. Therefore, we ask everyone who attends a conference or workshop share the information gained by writing a report and by selecting at least one of the following options:
Summary Report and Offer a workshop through the TRC Facilitate an informal discussion, such as a Brown Bag Discussion, through the TRC Share the information within my Department or, if appropriate, within the Division Presentation/Poster Session on Renewal Day
In what capacity will you be participating at this conference/workshop? Presenting (solo) Presenting (group) or (Poster Session) Roundtable Participant Attending
In addition, we request that you respond to the following points as an addendum to your application:
1. Supports PDP/IPGP• Specify how the project supports PDP/IPGP
Updated October 2018
2. Connection to PD Program• Describe the connection between the activity and the conference/workshop and SUNY Broome’s Strategic Plan
3. Benefits of Activity• Specify the Individual benefits• Specify the Individual/Student benefits
4. Outcomes• Explain the expected outcomes of the activity• Explain how the activity’s outcomes will be measured for success
5. Instructional Practice• Describe how the activity will enhance instructional practice
6. Duration• Indicate the duration of the activity
7. Conference/Workshop Costs• List conference/workshop costs
8. Training Needs/Costs• List training needs and costs
Updated October 2018
9. Location• Identifies location of conference/workshop
10. Travel Costs• List projected travel costs
Projected Cost Analysis:
$ (Line 1)
$ (Line 2)
$ (Line 3)
$
Projected cost of activity: (Copied from Section 1 of Travel Form)
Projected Costs covered by other sources (e.g. conference scholarship, etc.)
Current unfunded amount: (Line 1 – Line 2 = Line 3)
Requested amount from PDAP: (Based on PDAP eligibility, see above)
Amount awarded by PDSC: $ (Filled in by PDSC)
Note the following funding stipulations:
To be considered for conference/workshop reimbursement, you are required to attach:
a. A COPY of a BCC Travel Form with Section 1 completedb. Literature describing the activity, including the dates, locations, cost, etc.c. Confirmation that a copy of your PDP or IPGP is on file
If approved, to receive funding, you must:
a. Attend the activity.b. Submit a summary report to the Professional Development Assistance Program, in the TRC, within 30 days of
completing the activity, that summarizes the activity, describes what you learned, identifies the outcomes, andprojects how you will use this information in the future. (Reports may be published in the College’s Focus program.)
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F-7001 10/15/2018
CONFERENCE/WORKSHOP PROFESSIONAL DEVELOPMENT ACTIVITY FORM
Conference/Workshop Title Attendee
Dept. Title Funding Source (if known)
Chair/Supervisor’s Review Date:
Dean’s Approval Date
Chief Academic Officer/Vice-President’s Review Date
Application Deadline: November 9, 2018 Start/End Dates of Activity
1. Supports PDP/IPGP• Specify how the project supports PDP/IPGP
2. Connection to PD Program• Describe the connection between the activity and the mission/core values of SUNY Broome’s Professional
Development Program
3. Benefits of Activity• Specify Individual benefits• Specify Individual/Student benefits
4. Outcomes• Explain the expected outcomes of activity• Explain how the project’s outcomes will be measured for success
5. Instructional Practice• Describe how the project will enhance instructional practice
6. Duration• Indicate the duration of the project
7. Conference/Workshop Costs• List conference/workshop costs
8. Training Needs/Costs• List training needs and costs
9. Location• Identify location of conference/workshop
10. Travel Costs• List travel costs
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TRAVEL FORM PROCEDURE
SECTION1: TO BE COMPLETED PRIOR TO TRIP
1. Traveler completes information on Travel Authorization Request Section 1 including organization account # (seePurchasing Contact) name, destination, Banner ID, purpose, and estimated total travel expenses.
2. Traveler or immediate supervisor completes estimated source of funding column.
3. Proper signature(s) are obtained for the travel authorization approval section.
4. If mode of transportation is auto, College car must be requested. Mileage reimbursement available only ifCollege car is unavailable. Notify supervisor of additional cost and revise estimated expenses if necessary.College car approver returns form to appropriate Purchasing Contact.
5. If budget transfer is required, budget transfer form must be completed and processes before the requisition canbe encumbered. Funds for travel expense should come from the appropriate budget.
6. Travel cost center Purchasing Contact creates one requisition for each person for total approved College fundsto be paid by that cost center: Please enter destination and date(s) of trip on requisition form in descriptionfield. Type requisition number on front of form Section I. Return Travel Form to traveler.
7. Approver approves requisition.
8. Traveler obtains travel advance from FSA if desired. (Use requisition number on Travel Advance Form). NOTE:FREE PARKING IS AVAILABLE AT BROOME COUNTY REGIONAL AIRPORT IF YOU PRESENT A COPY OF THEAPPROVED TRAVEL AUTHORIZATION TO THE ATTENDANT.
WHEN REGISTERING IN A HOTEL PRESENT A “TAX EXEMPTION CERTIFICATE” ST-129 AVAILABLE IN CAMPUSFORMS, MY College Finance Tab and ACCOUNTS PAYABLE.
SECTION 2: TO BE COMPLETED AFTER THE TRIP
9. After trip, traveler completes travel expense sheet (Section 2) reflecting all expenses for the trip. Attach alloriginal receipts to completed Travel Form and give to Purchasing Contact. See Travel Expense Sheetinstructions for specific guidelines.
10. Purchasing Contact completes Actual column in Source of Funding section and modifies requisition to reflectactual approved college funds, dates and destination.
11. Completed travel form with all receipts attached is forwarded to Accounts Payable.
12. Accounts Payable reviews and generates check for college funds and professional development funds (iffapplicable).
13. A/P sends check to traveler.
SECTION 1
BROOME COMMUNITY COLLEGE
TRAVEL FORM
Complete This Form Print a Copy Obtain Signatures
Travel Authorization Request (to be completed before travel)
Organization # Account# 7455 Requisition#
Name: Banner ID:
Destination: Purpose: Travel must be College business, per Purchasing and Contract Guidelines and Procedures Handbook and Section 77b of the General Municipal Laws of the State of New
York
ESTIMATED TRAVEL EXPENSES
Date of Departure & Return
Time of Departure & Return
Transportation Cost
Hotel Breakfast Lunch Dinner Registration Other Amount
Total
For Accounts Payable Use Only
SECTION 2 Actual Daily Travel Expenses (to be filled in after completion of travel)
(PLEASE ATTACH ORIGINAL PAID RECEIPTS, REGISTRATION FORM, BROCHURE, PROGRAMS, ETC.)
ACTUAL DAILY TRAVEL EXPENSES
Day of the Week
List each day separately
Travel Dates Time of Departure & Return
Transportation
Cost
Hotel
Per Diem Breakfast
Per Diem Lunch
Per Diem Dinner
Registration
Other Amount
ALL Expenses Must Be Shown
Mileage
Reimbursement If Applicable
Miles Driven X Contracted Rate = $Amount GRAND
TOTAL Column
TOTAL
1. Please return this form and all original paid receipts showing payment for hotels, transportation cost, boarding pass,
tolls, garage fees, and registration to Accounts Payable. 2. Time of departure and time of arrival is from and to Broome Community College or home. 3. Free parking is available at Broome County Regional Airport. You must present a copy of the approved Travel Authorization to the attendant
I hereby certify that the foregoing claim presented against Broome Community College is just, true and correct: that the claim herein presented
is justly due and that the amount claimed has not been paid or satisfied.
Traveler’s Signature:
Date:
SOURCE OF FUNDING Estimated Actual TRAVEL AUTHORIZATION APPROVAL
I hereby approve the travel request: Approved: Yes No Approved College Funds Professional Development Funds
Other Sources Date: Cost Center Head’s Signature
TOTAL COST Additional signature required if Cost Center Head is traveler:
Fill in “Actual column” when travel is completed. Approved: Yes No
Funding will be applied to travel expenses as follows: College funds will be applied first. Other funding as indicated above will be applied to the remaining reimbursable expenses Date:
Dean,VP, or President as Required
MODE OF TRANSPORTATION COLLEGE CAR APPROVAL:
College Car Driver’s License # on file: Yes No
Car Assigned:
Other Riders:
Other Mode: Date:
Signature Mileage reimbursement guidelines require the cost to be charged to the traveler’s cost center.
Upda
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CONF
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Conference/Workshop Professional Development Grant
Chair/Supervisor Application Checklist
Chair or Supervisor: Before signing off on a Professional Development application for funding
for one of your faculty or staff, please ensure the requirements are met per the following
checklist:
☐ Is the application complete (i.e., no questions left blank)?
☐ Is there a detailed explanation of the professional development opportunity that funding will
support?
☐ Is the funding request clearly linked to one or more specific initiatives from the SUNY
Broome Strategic Goals with an explanation of how the opportunity will support those
initiatives?
☐ Is there a clear, itemized budget?
☐ Have other sources of funding been identified?
☐ Have one or more appropriate learning outcomes (or training needs) been identified?
☐ Does the funding request indicate how outcomes will be measured?
☐ Is there appropriate supporting documentation for the request?
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