superintendent’s proposed 2020-2021 operating and capital ......• summer 2020: review projects...

Superintendent’s Proposed 2021-2022

Operating and Capital Budgets

Greenwich Public SchoolsNovember 5, 2020

• Examined previous and current budgets

• Examined the need for staffing adjustments

• Gathered new enrollment projection data

• Reviewed estimated fixed costs

• Gathered local, state, and federal funding information

• Examined academic needs

Preparation Work

GREENWICH PUBLIC SCHOOLS

June/July/August

•BOE Business Meeting

•Distribution of BOE Developmental Procedures

•Program/Service Changes written report to BOE

September

•BET Guidelines & Limitations

•BET Budget Comm. Review

•Facilities Dept. walkthrough/discussion

October

•BET Approval of Guidelines

•Budget Book Products

November

•BOE Budget Meeting: SUPT Proposed Budget

•BOE Budget Meeting (Q&A; Public Hearing)

December

•BOE Budget Meeting (Q&A; Public Hearing)

•BOE Business Meeting; Vote on Budgets

Jan/Feb/Mar

•BET: First Selectman's Presentation of Budget

•BET Public Hearing

•BET Public Hearing

•Full BET Decision Meeting

Apr/May

•RTM Comm. Review Budget

•RTM District Mtgs to Review Budget

•RTM Vote on 2020-2021 Budget; Fully Adopted Budget

12-Month Budget Process


Covid 19 Disruption

Reflection and Refinement


ACADEMIC PERSONAL INTERPERSONAL

Educating all students Enabling our students Preparing our

to the highest levels to reach and expand students to become

of academic their potential productive,

achievement responsible, ethical,

creative and

compassionate

members of society

Mission


275

176

13851

74

30

189

213

69

226

211

160

51

159

237

202

109

219

172

103

182

262

16759

289

143

144

73

GPS ELA Benchmark (Grades 2-8) District-Wide

427

152

57

256

198

105

47

193

200

192

82

179

176

192

115

199

189

120

10

3

201

223

182

68

221

184

137

110

GPS Math Benchmark (Grades 2-8) District-Wide

Student Outcomes:

College Readiness

32 2019

33 2020Advanced Placement

Courses Offered

874 2019

900 2020Advanced Placement

Students

2,209 2019

2,239 2020Advanced Placement

Tests Taken


89% 89%

90%

91%

89.0%

2015

89.0%

2016

90.0%

2017

91.0%

2018

89.0%

2019

% AP Exams Scored 3 or Higher

87.0%

2020

Program Snapshots

Designed to provide insights into the impact of our investments (human and

financial)

Used to inform budget development, operational plans and continue to

identify efficiencies

Phase I Complete: 28 of 43 Instructional Program “Snapshots”

The new FY22 budget design offers budgets by program expense


Academic➢ 14 semifinalists and 31 commended students recognized in 2020

Nat’l Merit Scholarship Program; 9 named to College Board’s Nat’l

Hispanic Recognition Program

➢ A Regeneron Science Talent Search Scholarship Winner

➢ 10 Scholastic Art and Writing Award Winners

➢ 2019 National Blue Ribbon School, North Mianus School

Interpersonal➢ GHS Wellness Center … providing high-quality

comprehensive services to students

➢ CCS ESL Thinking Club … designed and led by ESL students

➢ Mental Health Awareness at CMS ... student and staff-led mental

health awareness activities

Athletics Program➢ 43 Sports … Over 100 teams, over 120 coaches, 1,400 different

players

➢ 5 Conference Champions, 5 State Champions

➢ 49 named to All State Teams, 3 CT Players of the Year

➢ Over 180 student-athletes received some type of National,

State or Conference recognition

➢ 20 Student-Athletes signed National Letters of Intent for D1

and/or Ivy League Schools

Beyond Standardized Tests


Student Demographic and Enrollment

Budget Expenses

Historical Budget

Budget Drivers

Budget Priorities

2021–2022 Proposed Operating and

Capital Budgets

Student Demographic and Enrollment


# O

FS

TU

DE

NT

S

6.4%

446 453 424

0%

% O

FS

TU

DE

NT

S

2017-18 2018-19 2019-20 2020-21

CT Rate

Graduation Rates

97.3%

97.0%

2013-2014

96.5%

2014-2015

97.2%

2015-2016

Consistently 96.0% or higher

96.5%

2017-201897.1%

2016-2017

600

English Language Learners

571

6.5%

5.0%

Greenwich Public Schools Student Demographics SLIDES 31-34

Enrolled in Greenwich Public Schools (2020-2021)

Eligible for Free/Reduced Lunch

Grade Amount

Pre-K 189

Grades K – 5 3,804

Grades 6 – 8 2,044

Grades 9 – 12+ 2,822

Outplaced 34

Total 8,893

1329 1356

1815 1794

15.1% 15.4% 14.9% 14.6%

19.9% 19.8%

1334 1323

0%

6%

12%

18%

24%

30%

36%

42%

48%

0

500

1000

1500

2000

2014-15 2019-20 2020-21

% O

FS

TU

DE

NT

S

# O

FS

TU

DE

NT

S

2015-16 2016-17 2017-18 2018-19

# of students % of Enrollment

418 409

5.1%4.6% 4.7% 4.5%

6.5% 6.8%

7.2% 7.6%

3%

6%

9%

0

200

400

2014-15 2016-172015-16

# of students % of students

96.5%

97.1%

406

4.5%

13.0% 96.5%

2018-2019

Greenwich Public Schools

Student Demographics

Student Enrollment:

History & Forecasts


8,882 8,786

9,023

9,113 8,883

8,959.40

8,900.04

8,780.73

8,693.52

8,568.70

8,411.148,263.36

0

2000

4000

6000

8000

10000

GPS Total Enrollment (PK - 12+) 2010 - 2020; 2022P - 2029E

8,348.368181.36

10 year projected average = 8,60810 year historical average = 8,917

Class of 2026

Graduates

Known births

Projected Births

Kindergarten enrollment is driven by birth rates As town & state demographics report fewer births, Kindergarten

Replacement is turning negative, resulting a steady overall decline

Kindergarten Enrollment Projection Detail

Kindergarten Replacement (GPS only)

SY June Graduating Seniors

October IncomingKindergarteners

Net change

2009-10 -696 696 02010-11 -695 695 02011-12 -649 661 12

2012-13 -640 696 562013-14 -690 690 02014-15 -681 663 -18

2015-16 -646 679 332016-17 -629 664 352017-18 -653 633 -20

2018-19 -637 660 23

2019-2020 -725 595 -1302020-2021 -699 583 -116

2021-22P -710 625 -852022-23P -741 600 -141

2023-24P -726 566 -160

2024-25E -763 589 -1742025-26E -789 586 -203

2026-27E -702 584 -118

2027-28E -717 587 -1302028-29E -715 585 -130

2029-30E -671 585 -86

Grades2020-2021

Actuals

2021-2022

Projections

Delta

Pre-K *189 188 -1

G K-5 3,804 3,763 -41

G 6-8 2,044 2,036

G 9-12+ 2,822 2,862 +65

TOTAL

DISTRICT8,834 8,849 +15

Student Enrollment:

2021-2022 Projections


-8

Student Enrollment:

Understanding Enrollment Projections

17 17 17 17 17 17

22 22 22 22 22 22

7 Sections of 17 Students

119

7 Sections of 22 Students

154

17

22

District By-Grade Projections


3,300

3,400

3,500

3,600

3,700

3,800

3,900

4,000

2019-20A 2020-21P 2021-22P 2022-23P 2023-24P 2024-25E 2025-26E 2026-27E 2027-28E 2028-29E 2029-30E

K-5

1,600

1,700

1,800

1,900

2,000

2,100

2,200

2019-20A 2020-21P 2021-22P 2022-23P 2023-24P 2024-25E 2025-26E 2026-27E 2027-28E 2028-29E 2029-30E

Grades 6 -8

2,400

2,500

2,600

2,700

2,800

2,900

3,000

3,100

2019-20A 2020-21P 2021-22P 2022-23P 2023-24P 2024-25E 2025-26E 2026-27E 2027-28E 2028-29E 2029-30E

Grades 9 - 12

Budget Expense


2021-2022 Operating Budget


2021-2022 Operating Budget

Personnel increases budget … increasing due to contractual obligations

Proposed 2.31% Increase

2021-2022 Salary Expense


(Teachers, Coaches, Coordinators, Building Administrators, Nurses, etc.)

Administration has decreased by 1.4% since 2019-2020

P

Transportation

-Contractual rate to increase 2.9%

-Route efficiency has resulted in an overall decrease of - 0.01%

-$992

Greenwich Public SchoolsStudent Demographics SLIDES 31-34School Lunch Fund: Revenue & Expense

Budget Drivers for FY22


Special Education Tuition Trend


5,400,000

4,962,643

ddd

Pre-spent Bus Contract Savings $1,818,368

Materials and Supplies

Toilet paper, soap, teaching materials, paper…

Reductions in Positions and Programs $1,250,416

Havemeyer Administrative position, new library books, administrative assistant…

Total $3,068,784

Spring 2020 Budget Adjustments To Achieve

0% Increase

Operations & Management of Buildings

Budget Priorities


Priorities

• Mathematics textbooks K-8 $652K

• Restore New Library Books $136K

• Meet Contractual Salary Obligations $2.3M

• Restore Teaching Supplies and Materials (pre-spend)

• Restore Custodial Supplies and Materials (pre-spend)

• Special Education Tuition Increase of $1.9M

• Examine Special Education Staffing- No Evolve


Budget Refinement and Efficiencies

• Bus Contract Efficiencies Eliminating 3 Buses

• Restructuring General Education Summer School Operations

• Maintaining the Preschool Ratio of 9:6 (Peer- Special Needs)

• Reducing Administrative Overhead at Central Office

• Mobilizing Staff from Central Office back to School Sites

• Windrose Alternative School Rental of Property Reduced 50%


Benefits

Building Committees

Crossing Guards

DPW Coordination Work & Demolition Services (Sidewalks, Parking Lots, etc.)

Field Maintenance

Grant (Energy Efficiency, etc.)

Inspections

Insurance

Legal Services

Landscaping

Munis (Software sharing)

Non-certified and non-instructional positions managed by the town

Parks (Trees/Brush removal, irrigation systems)

Purchasing bids for similar projects

Print Shop

Risk Management

Safety and Security (SROs)

Snow Removal

Town Emergency Shelters

Vehicle Maintenance (Fueling)

Consolidated Services with the

Town of Greenwich

Community Partners

Partnerships with numerous community agencies to fund instructional programming and/or provide services


2021-2022 Proposed Operating Budget


Proposed 2021-2022 Operating Budget:

$169,846,597

Increase over the 2019-2020 Operating Budget:

3.97% or $6,482,405

2021-2022 Operating Budget:

Overview


FY22 Budget Increase at a Glance

Fixed Cost $ Increase

Salaries and Other Contractual

Payments

$2,314,955

Special Education Tuition $1,900,000

Utilities $3,160

Textbooks $692,585

Teaching Supplies and Materials $644,859

Custodial and Maintenance Supplies $555,379

Library Books $136,006

Classroom Equipment Equipment $756,300

All Other (net) ($520,839)

Total YTY Increase $6,482,405

BET Guidance

3.38%

Superintendent's Proposed

Budget and BET Guidance


Superintendent’s Proposed

3.97%

(0.59%) or ($966,838)

Difference

($300,000) is the difference in

Special Education Tuition

($666,838) is the remaining

net impact of the restoration

of materials and supplies

Historical Budget Trend


Historical Budget Trend


3.23%

Average

Transfer of costs for Private School Buses, School Nurses, Print Shop Technician…

5%

4%

3%

2%

1%

Special Education Review

Possible Recommendation to

Increase Staff

$500,000 for Board of Education Budget

Discussion



2021-2022 Proposed Capital Budget


2021-2022 Capital Budget: $37,938,000

Major Projects: $19,652,000

Annual Infrastructure/Improvements: $16,258,000

Technology: $1,678,000

Food Service: $10,000

Security: $340,000

Development Considerations:

Master Plan

Work in Progress

Workload Capacity

2021-2022 Capital Budget:

Overview


• 2017-2018 Facilities Master Plan Study and Development

• May/June 2018: Master Plan Prioritization Process

• Based on capacity, security, ADA-compliance,

air quality/HVAC, etc.

• BOE Adopted Prioritization June 14, 2018

• Summer 2020: Review projects for upcoming budget year

in coordination with 15-year Facilities Master Plan


Facilities Master Plan


Major Projects, $19,652,000 Amount

WMS Soil Remediation$8.0M

Cardinal Field Improvement Project (Ph. 1B & 2)$4.8M

GHS Secure Entryway$2.75M

CMS Field Improvement$2.3M

JC Renovation-Design

$1.7M

CMS Renovation-Feasibility $102K


Major Projects


Technology Improvements, $1,678,000 Amount

Computer Network Infrastructure $278K

Ongoing – Digital Learning Environment$1.4M

2021-2022 Capital Budget

Technology


Student Devices - $1,102,000

Software - $161,000

Peripheral Hardware - $57,000

Student Connectivity - $40,000

Network Security - $40,000

Food Services Replacement, $10K Amount

Equipment Replacement $10K

2021-2022 Capital Budget Food

Services and Security


Security Amount

Equipment Replacement $340K


Annual Infrastructure


Apr 2021

BET adopts FY22 Capital Plan

April, 2021

Sept

2020

First Selectman’s Capital Improvement Plan Process runs Sept 2020 -Jan 2021

BOE Administration completes supporting worksheets for recommended FY22 capital

projects

First Selectman publishes Town-wide Capital Plan for public comment in January, 2021

Dec 2020

BOE votes on FY22 CapitalPlan

December, 2020

RTM adopts FY22 Capital Plan

May, 2021

May 2021


Next Steps

First Selectman Publishes Budget

January , 2021

Jan 2021


2020-2021 Budget Summary


Proposed 2021-2022 Budget



$169,846,597 3.97% increase


$37,938,000

Major Projects: $19,652,000

Maintenance/Infrastructure $16,258,000

Technology: $1.678,000

Food Service: $10,000

Security: $340,000

Greenwich Public Schools


superintendent’s proposed 2020-2021 operating and capital ......• summer 2020: review projects...

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