sustainable meeting guide

8/14/2019 Sustainable Meeting Guide

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Sustainable Meeting Guide

Alayna Trombetta

Recr 498


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Overview

Green and sustainablepractices are very

important part of theworld we live in. This

presentation will provide

the reader with a briefoverview of some of thevery important parts ofputting on a meeting or

event that is green. Greencan mean many different

things: it is very importantto understand how itrelates to the field ofrecreation and event

planning.
http://images.google.com/imgres?imgurl=http://www.kings.cam.ac.uk/assets/thumb/c/c5/Holding_a_green_globe.jpg/300px-Holding_a_green_globe.jpg&imgrefurl=http://www.kings.cam.ac.uk/conferences/environment.html&usg=__Qv3JNwFgtvorJTncPVxq2RAZlC0=&h=300&w=300&sz=18&hl=en&start=9&um=1&tbnid=ICme99baNhxfGM:&tbnh=116&tbnw=116&prev=/images%3Fq%3Dgreen%26hl%3Den%26sa%3DN%26um%3D1


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Overview

This presentation will discuss the fallowingaspects of green meetings: Sustainability

Standards/Destination Food and Beverage

Waste Management

Accommodations

Meeting and Venue Selection Transportation

Communication


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Sustainability

Sustainability- Sustainability is theidea of doing things in away thatdoesnt deplete our natural resources.This is very important in eventplanning because I think that oftenmany resources are over used duringan event, when it could be avoided.

Corporate Social Responsibility-

Corporate social responsibility is veryimportant especially in todays world.Corporate organizations have theresponsibility to the world to do theirrole and be responsible in their daily

actions. Sustainable Development-

Organizations are always developingand by doing it in a sustainable waythey are holding up to their socialresponsibility as an organization.


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Green Tip

If you use plastic grocery bags, recyclethem for doggie poop bags or for small

trashcan liners.


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A Sustainable Business Example

Business: Grilla Bites Purpose: To serve health, organic and local food and to support the

community. Philosophy: To support local and organic farmers whenever

possible.

Priorities: The priority of Grilla Bites is to give back to thecommunity while offering an inexpensive restaurant option for thecommunity.

Practices: Utilize the local community resources externally to getproducts, and internally they try to hire employees that have thesame belief system that the organization has.

Projections: Grilla Bites is franchising and is growing as a organicrestaurant. They are not considered completely green but work ontrying to reach these standards daily. They are moving towardsbeing a greener restaurant as well as growing the amount ofrestaurants that they have.


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Standards

What is a green meeting?

A green meeting has many aspects, but theoverall idea of a green meeting is to have a

meeting with having little to no impact on theenvironment.


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Green Tip

Start a compost in your backyard or on your rooftop.


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Standards

What is the businesscase for greenmeetings?

Not only can a businessgain a competitive edgeby being green, but theyare setting a standard

for the industry aroundthem. Taking care ofthe earth that we liveon, is important.


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Standards

Who benefits from green meetings?

Everyone! Not only do the attendees of themeeting, but the host, as well as other people

hearing about the meeting. Green meetingsprovide a better quality of meeting as well as ahigher standard.


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Standards

2 Important Standards:

Convention Industry Standard: Discusseseight important factors in green meetings,

BS 8901- First event standard in the world.


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Getting Started

What are the steps togetting started in thegreen meetingindustry?

A few initial steps thatcan be important areto select a greenvenue, look at thegreen and sustainablefood and menuoptions, as well as lookat the way that peoplewill be invited andtransported to theevent.


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Getting Started

How will you convince your clients to havegreen meetings?

By presenting the simple facts of how

beneficial green meetings are for the earth aswell as the industry can be very convincing.


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Getting Started

What steps will you take to convincesuppliers to support green meetings?

Going green doesnt necessarily mean more

money. By offering green alternatives toproducts can potentially make your productmore desirable to a wider range of customers.


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Green Tip

Go to your local library insteadof buying new books.


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Destination Selection

List at least three factors to consider in evaluating theenvironmental aspects of a destination?-Venue, location, driving time.

How would you find information about green suppliers?

- The internet would most likely be the best way to find greensuppliers. By talking and consulting with other firms that do greenmeeting practices and asking who they used for vendors.

In making your decision, what value would you place on whether thedestination has existing green practices or at least is willing to

implement them for the meeting?- It seems like a very important factor that the destination supportsgreen practices. Not only would they most likely be more willing towork with on to make your event as green as possible but they wouldprobably know of other green vendors to work with.


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Food and Beverage

Five environmentallyresponsible practices to requestfor food and beverage:

1. Use pitchers and waterglasses

2. Do not use individuallypackaged items3. Use food that is currently inseason4. Use food that is local to cutback on transportation costs

5. Do not use disposableflatware or silverware


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Food and Beverage

Alternative Options Offer reusable mugs

or water bottles suchas Klean Kanteens.

Only fill water glasseson request.

Acknowledge farmerswho provided localfood.

Only use washablecloth ware.


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Accommodation Selection

There are many simple things that people or organizations cando to make their meeting or event green. Simple things suchas considering the location which can effect transportation, orusing reusable or sustainable centerpieces and decorations canall be a step in the right direction. There are many things that

can contribute to making an event green and sustainable andcombining many of these ideas it can be possible to have acompletely green event.

There are many small items and details in planning a meeting,that if done in the right way can all contribute to having a

green event. A person planning a green meeting event willhave to consider all aspects of the event such as location,transportation, food and beverage sources, recycling, andmuch more. There is never too much a person can do helpmake their event green and sustainable!


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Accommodation Selection:Going Green

Going Green is all about different aspects of how to make a hotelgreen. Although there are many important factors, the ones that Ifound the most interesting was about making people and employeesaware of practices, I think that is important to have employees and

guests understand the changed in the hotel. I also think that asustainable hotel is one that is conscious of all aspects of theirorganization in order to make the world a better place.


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Venues

When do you discuss your green meeting expectations with theVenue?

The best time to discuss your green meeting expectations with the venueand stakeholders would be during the first contact you have with them.3

What is the next step once the venue has agreed to implement green

practices? One should make sure that the practices are really green by conducting

a survey of the site, to see if all of their policies and procedures are infact green.

What should you do to verify the green practices are beingimplemented? Although a site inspection is very important, make sure that there is

standards for the site to be measured against, so that they know whatthey have to do in order to meet the green standard.


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Transportation

What two practices can you use to educateattendees about greening theirtransportation?

You can provide examples of otheralternatives such as busses, trains orcarpooling.

Provide prizes for people who attend the eventin a green way.


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Green Tip

If you use plastic grocery bags, recyclethem for doggie poop bags or for small

trashcan liners.


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Transportation

Carbon offsets refers to the idea ofpurchasing a credit for someone who isgoing to counteract the carbon emissions

that a person has emitted.


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Green AV

Green AV is an initiative to help peoplelearn about green standards in theindustry.


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Generational Considerations

People from different generations viewgreen practices due to the face that there isalways new things being found out about

the environment. I think it is true that mygeneration is more aware of the green

aspect, but there is always room for

improvement.


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Paper and Printing

People should reallythink about what theyare printing, to see if itis necessary to print

the item, or if it issomething that theycould simply accesselectronically. Re-using the back side of

paper for scratchpaper can beimportant so that nopaper goes unused orrecycled.


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Renewable Energy

Renewable energy isenergy that is madefrom naturalsources such as

wind or the sun.Sierra NevadaBrewery is a greatexample of someone

that has renewableenergy since theyuse solar panels.


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Green Offices

Providing employeeswith simple day to daythings that they can do

to help a company gogreen such as printingless, turning off lights,and recycling are all

important factors inhelping anorganization go green.


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Go Green!

Thank You for taking the time to look atthis presentation, and thank you to RECR498 for teaching me so many important

things.

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