swis 5.0 preview

SWIS 5.0 Preview

August 2013• Nadia K. Sampson• Kelsey Morris• Katie Conley• Megan Cave

Updates and Information for SWIS Facilitators

Webinar ProceduresClick on the orange arrow to view your panel.Depending on the size of the webinar, questions may be asked by:

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Agenda

SWIS 5.0 PreviewApplication navigation and training information

SWIS ReadinessLicensing InformationPricing Model ChangesSupport Resources

SWIS 5.0 Preview

Cohesive

EfficientInnovative

PBISApps Login

2 ways to login

applications on the

account

SWIS 4.4 SWIS 5.0

Navigation Main Menu SWIS Dashboard and Icons

ReportsSelect one specific report and enter specific data parameters

• School Summary reports displayed on the SWIS Dashboard

• Multiple report tabs open at the same time• NEW—Day of Week Report• NEW—Grade Report• NEW—Motivation Report in the Student

Dashboard

Referral Labels

• Problem Behavioro Harassment/Bullyingo Defiance/Disrespect/

Insubordination/ Non-compliance

• Motivation• Administrative Decision

• Problem Behavior—can select more than one!o Harassment—enhanced ability to track!o Bullying—now separated!o Defiance/Insubordination/Non-complianceo Disrespect—now separated!

• Perceived Motivation• Action Taken—can select more than one!

o NEW—Action Pendingo NEW—Additional Attendance/Saturdayo NEW—Alternative Placement

SWIS 5.0 Preview—Recap

SWIS 4.4 SWIS 5.0Data Drill-Down • Custom Report

• Custom GraphNEW—Data Drill-Down feature with savable reports

Person Management

• Add/Revise Staff• Display Staff Status• Merge Staff• Add/Revise Student• Display Student Status• Merge Student

NEW—Person Management feature which allows for managing all students, staff, & non-staff in one placeNEW—Person status is displayed and merging and revising is enhanced and easier

Seclusion/RestraintNot possible to identify the use of seclusion/restraint and not possible to track the use

NEW—Seclusion/Restraint can be identified and tracked

Ethnicity Report NEW—Risk Indices added for better data-based decision making around disproportionality

Weapons & Harassment

• Create Extra Info fields to track harassment and/or weapons use

NEW—Selecting Use/Possession of Weapons prompts for weapon typeNEW—Selecting Harassment prompts for harassment type



Enhanced FeaturesCustom Fields

replaces Extra InfoWeapons and Harassment

Default to federal guidelines, but can be customizedFacilitators can change and refresh schools without logging outData Integrity will default to the current school yearAuto-prompt days suspended/expelledAuto-prompt enrollment and school days

Upcoming Features

What to expect in the SWIS Suite of ApplicationsCICO-SWIS Goal Line ShiftCICO-SWIS Stand Alone—AugustISIS-SWIS Stand Alone—AugustIn-Application Help Desk

SWIS 5.0 Facilitation Components

Components of SWIS Facilitation

Readiness & Licensing

Swift at SWIS Training

Coaching and Follow-Up Support

Three-Month Review

Ongoing Communication

and Support

Annual SWIS Facilitator Boosters

Annual Readiness Checklists

Annual Updates and Renewal

Reorganized to better align across applications and accommodate stand-alone subscriptions

DocumentationAllow schools up to three months to meet documentation requirements

this will require the facilitator to follow-up and verify later that the final requirements were met

Language for inclusion of non-school facilities (i.e., school/facility, educational facility)

Status Checks for Action PlanningNot in PlacePartialIn PlaceNext Check

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SWIS Readiness Requirement 3 The school/facility has an incident referral form and definitions for behaviors resulting in administrative-managed (major) vs. staff-managed (minor) incidents in place that is compatible with SWIS referral data entry.

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More information and examples are available at www.pbisapps.org in the Resources section

SWIS Readiness Requirement 4 Within three months of SWIS licensing, the school/facility is committed to having in place a clearly documented, predictable system for managing disruptive behavior (e.g. School-wide PBIS)

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Staff Managed are Minors Office Managed are MajorsMinors• Inappropriate Language• Physical Contact• Defiance/Insubordination/

Non-Compliance• Disrespect• Disruption• Dress Code• Technology Violation• Property Misuse• Tardy

Consequences are determined by staff

Majors• Abusive/Inappropriate

Language• Fighting• Physical Aggression• Defiance/Insubordination• Harassment/Intimidation• Inappropriate Display of

Affection• Vandalism/Property

Destruction• Lying/Cheating• Skipping• Technology Violation• Dress Code• Theft• Arson• Weapons• Tobacco• Alcohol/Drugs

Exam

ple

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General Process

Predictable System

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One form to complete

Revamped for online completion

Space for electronic signatures

Revision to user section

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School Information FormAdministrator login All other users = SAMI

Billing InformationLeave blank if the school pays

License Agreement & Data SharingAdministrator signature

Facilitator InformationFacilitator signature

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License AgreementThe person assigned the responsibility of signing legally-binding documents will sign the license agreement. In most schools this is the:• Administrator• Dean• Vice Principal• Superintendent.

Optional Data Sharing AgreementSchools opting to participate in sharing their data with state and district evaluators for research purposes will sign this agreement. This piece is not required in order to use the SWIS Suite.

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ApplicationsUse the drop-down to indicate which applications the school wants to access.

Pricing Model—July 2013

1 Application 2 Applications 3 Applications

1-19 Schools $300 $400 $500

20-39 Schools $270(10% discount)

$360(10% discount)

$450(10% discount)

40+ Schools $240(20% discount)

$320(20% discount)

$400(20% discount)

ISIS-SWISCICO-SWISSWIS

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Components of SWIS Facilitation




Three-Month Review

Ongoing Communication

and Support



Annual Updates and Renewal

Plan your Swift at SWIS TrainingUse the Demo Account to demonstrate reportsUse your Facilitator Account to demonstrate data entry

Facilitator GuideIncludes an outlined training!

SWIS User’s ManualGreat resource during training sessions and for ongoing learning!

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After Swift at SWIS TrainingConduct a one week follow-up to check implementation and useAttend and coach the next three team meetingsSupport team leader and data analyst prior to meetings

The goal is to build capacity in them to come to the meetings prepared with data.

Remind schools/facilities to run data integrity check at least quarterly

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After Three MonthsFollow up with the school/facility via:

SAMIPhoneEmail

Attend a team/staff meeting and offer coaching for using discipline data.Check documentation on readiness requirement 4

Ongoing Communication and SupportContinue to follow up with the school and check in via SAMI, phone, email, scheduled site visits, etc.Use SAMI to regularly view and monitor school accounts.

Support new schools with readiness, licensing, Swift at SWIS, and provide ongoing coaching.

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Three-Month Review Ongoing Communication and Support+

Stay up-to-date and be informed so your schools can be, too!

PBISApps websiteTrainingsWebinarsResources

Pre/Post-Conference SessionsReview Facilitator Manual

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Annual Facilitator responsibilities include:Reviewing the status of schools’ SWIS readiness tasksUsing SAMI to update and modify school accounts as neededCompleting the annual license renewal processCompleting Swift at SWIS Training with new SWIS usersCompleting Swift at SWIS booster training as neededProviding ongoing coaching support for all schools

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Annual Updates and Renewal+

SAMI for SWIS Facilitation

SAMI Training

This training will provide information for SWIS Facilitators in using their SAMI Account to better assist schools with the SWIS applications.

Wed., Aug. 14, 2013 8:00 AM – 9:00 AM PDT

Register at www.PBISApps.org

Support and Resources

Portal Support SectionSearch FunctionCommunity ForumEmail the PBISApps TeamChat with us online

Encourage Facilitators to use the Portal communication features

New phone number1-855-455-8194

Questions & Answers

When you leave the webinar, please complete the survey.

THANK YOU!

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