T OUCHBASE FOR ARCs October 21, 2015 2 What Were Covering Today Tips for getting requests through faster Resources available to you Process for adding a new ARC Access request tool wish list Your questions 3 What Were Covering Today I NTRODUCTIONS T IPS FOR G ETTING A CCESS R EQUESTS T HROUGH FASTER 5 Getting Access Requests Through FASTER 1 Much of the process is manual The business analysts have to validate the access requested. The training team isnt notified if training has been completed they have to check. We arent notified if FERPA has been completed or the Terms of Use agreed to the security team has to check. 6 2 Encourage everyone to take the Terms of Use and FERPA (if applicable) ASAP Everyone has to take the Terms of Use. FERPA: on the Registrars website Terms of Use: on the ConnectCarolina home page Getting Access Requests Through FASTER 7 3 Encourage requesters to take training ASAP Training page on ccinfo.unc.edu has links to CBT and to training schedule For Finance classesgo ahead and register for all needed classes Take CBTs any time Getting Access Requests Through FASTER 8 4 When making changes, you dont need to mark all roles the person already has Just mark the changes (roles to add or delete) Or describe the data access that needs to change Getting Access Requests Through FASTER 9 5 Finance data access is different than HR HR: have to request data access. Finance: only request data access for a secured chartfield role or a foundation. For foundations, have to include a justification on the form. The Finance team will work with you and the foundation contact to get the access approved. Getting Access Requests Through FASTER 10 6 Posted status means done Complete just means its reached the last step in the approval process The Security team may not have taken action Sometimes the request has to wait for the requester to complete the Terms of Use Policy Getting Access Requests Through FASTER 11 7 Separate requests if you can Training completed & training not required together Training required Tracking what training has been completed and then letting the security team know to give access is a manual, cumbersome process with lots of room for error Getting Access Requests Through FASTER 12 8 You can check the status of requests Most approvers make notes at the bottom of the requests for ourselves and for you so you can tell whats happening. Getting Access Requests Through FASTER D ID YOU KNOW THERE S A 14 Updated Web Page on Getting Access 15 NEW User Guide 16 List of roles & required training 17 Quick Reference Card 18 List of ARCs & InfoPorte Admins InfoPorte > Tools > Data Dictionary > General Information P ROCESS FOR A DDING A N EW ARC 1 20 Adding a New ARC DRAFT A CCESS R EQUEST T OOL W ISH L IST We want to collect your thoughts on improvements youd like to see ? What questions do you have? Panel Q & A Session 23 Find slides, parking lot questions and other materials on ccinfo.unc.edu For After the Conference