Table of Contents

Agenda 2Approve Minutes of the 12/16/18 Executive Board Meeting

Minutes of the 12/16/18 Executive Board Meeting 4Action - Officer Succession and Nominations for Open Positionfor 2019

Memo - Officer Succession and Nominations for OpenPosition for 2019 9

Action - Set Public Hearing Date for Route 44 ServiceReduction

Memo - Route 44 Service Reduction 11Information - FY2020 Service Change Objectives

Memo - FY2020 Service Change Objectives 12FY2020 Service Change Objectives 14

Information - Greyhound - Revenue StreamMemo - Greyhound Revenue Stream 15Greyhound Information 17Greyhound Estimated Revenue 20VRT Estimated Expenses 21

Information - Mobile Ticketing Procurement UpdateMemo - Mobilie Ticketing Procurement Update 22

Information - ACHD ADA Transition Plan CommentMemo - ACHD ADA Transition Plan 23ADA Transition Plan Draft Letter 24ADA Transition Plan Draft Letter Attachment 25

Information - Procurement CalendarProcurement Calendar 29

1

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

Executive Board Meeting Agenda Monday, January 07, 2019

11:00 a.m. VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

I. CALLING OF THE ROLL Chair Jim Hansen

II. AGENDA ADDITIONS/CHANGES-

III. PUBLIC COMMENTS (Comments will be limited to no more than three (3) minutes.)

IV. CONSENT AGENDA Items on the Consent Agenda are Action Items and will be enacted by one motion. There will be no separate discussion on these items unless an Executive Board Member requests the item be removed from the Consent Agenda and placed under Action Items.

A. Approve Minutes of the 12/16/18 Executive Board Meeting Ө Pages 4-8

V. FINANCE COMMITTEE

A. Information - Local Allocation Project Stephen Hunt Staff will update the Executive Board on the progress made on the local allocations project since the last meeting. (Handout)

VI. EXECUTIVE BOARD - ACTION ITEMS

A. Action - Officer Succession and Nominations for Open Position for 2019 Ө Pages 9-10 Kelli Badesheim The Executive Board will review and confirm officer succession and discuss nominations for Secretary/Treasurer and at-large positions for the 2019 calendar year. Elections will take place at the 1/7/19 Board of Directors Meeting.

B. Action - Set Public Hearing Date for Route 44 Service Reduction Ө Page 11 Rhonda Jalbert The members will consider staff's recommendation for approval of a Public Hearing date for Route 44 service reduction.

VII. EXECUTIVE BOARD - INFORMATION ITEMS A. Information - FY2020 Service Change Objectives Ө Pages 12-14 Stephen Hunt

The Executive Board will discuss and provide direction on the FY2020 Service Change Objectives.

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B. Information - Greyhound - Revenue Stream Ө Pages 15-21 Rhonda Jalbert

The Executive Board will discuss and provide direction to staff on how to proceed with negotiations with Greyhound - North America.

C. Information - Mobile Ticketing Procurement Update Ө Page 22 Kaite Justice

The Executive Board will review information on the mobile ticketing procurement update.

D. Information - ACHD ADA Transition Plan Comment Ө Pages 23-28 Jake Hassard ACHD is in the process of updating their ADA Transition Plan. VRT would like to submit an official comment letter from the VRT Board and stimulate additional separate comments from VRT Board members or partners. A memo with details and a draft letter are attached.

E. Information - Procurement Calendar Ө Page 29 Kelly Jakovac

The most current Procurement Calendar is included in the packet for information.

VII. EXECUTIVE SESSION The Executive Board may convene into Executive Session at this time Pursuant to Idaho Code 74-206, identifying one or more of the specific paragraphs (a) through (j). An action by the Executive Board may follow the Executive Session. VIII. ADJOURNMENT Ө = Attachment Agenda order is subject to change. NEXT VRT EXECUTIVE BOARD MEETING: Monday, February 4, 2019 11:00 a.m. VRT Board Room 700 NE 2nd Street Meridian, ID 83642

Mission Statement: Valley Regional Transit’s mission is to leverage, develop, provide, and manage transportation resources and to coordinate the effective and efficient delivery of comprehensive transportation choices to the region’s citizens. (ValleyConnect 2.0 Plan approved 04/02/18)

Arrangements for auxiliary aids and services necessary for effective communication for qualified persons with disabilities or language assistance requests need to be made as soon as possible, but no later than three working days before the scheduled meeting. Please contact Mark Carnopis, Community Relations Manager at 258-2702 if an auxiliary aid is needed.

3

Executive Board Meeting Minutes Monday, December 3, 2018

11:00 a.m. VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT

Dave Bieter, Boise (phone) Luke Cavener, Meridian Kelli Badesheim, VRT Elaine Clegg, Boise Jim Tibbs, Ada County Linda Ihli, VRT Corey Cook, Boise State University Paula Cromie VRT Tom Dale, Canyon County Rhonda Jalbert, VRT Jim Hansen, ACHD Billy Wingfield, VRT Debbie Kling, City of Nampa Stephen Hunt, VRT David Lincoln, ACCHD Mark Carnopis, VRT Garret Nancolas, Caldwell Brian Parker, VRT Darin Taylor, Middleton Jake Hassard, VRT Kaite Justice, VRT Linda Roberts, VRT Susan Powell, VRT Rachel Hankkala, Compass Gregg Eisenberg, First Transit Boise Nancy Lohr, First Transit Caldwell Karen Gallagher, City of Boise Rocky Perkins, ATU 398 Ryan Head, ACHD Ken Pidjeon, Citizen Katherine Johnson, Stoltz Group Erick Gutierrez, Stoltz Group Jamie Ekman, Stoltz Group Kate Holgate, Stoltz Group

At 11:02, VRT Chair, Jim Hansen, called the VRT Executive Board meeting to order with a quorum present in person and by phone. AGENDA ADDITIONS/CHANGES Darin Taylor moved to approve the Agenda as written; seconded by Elaine Clegg. The motion was approved unanimously.

PUBLIC COMMENTS Ken Pidjeon, Boise Citizen, commented on Fare Simplification and requested VRT have $2 fares similar to other cities. Mr. Pidjeon also commented on the Fourth Quarter Budget Report and suggested revenues be broken out to get a better understanding of revenues. CONSENT AGENDA Garret Nancolas moved to approve the Consent Agenda; seconded by Debbie Kling. The motion was approved unanimously.

4

ITEM IV-A

The Consent Agenda consisted of the following: • Minutes of 11/05/18 Joint Meeting Executive Board and RAC • Public Hearing date for 01/07/19 for FY2019 Budget Amendment • Public Hearing date for 01/07/19 for Disposal of Surplus and Obsolete Assets

FINANCE COMMITTEE - ACTION FY2018 Fourth Quarter Budget Report Kelli Badesheim reviewed the FY2018 Fourth Quarter Budget Report of operating and budgetary results. In response to Ken Pijeon’s comments regarding the FY2018 Fourth Quarter Budget Report, Kelli Badesheim noted:

• Directly generated revenues should say “fares” • Special transit fares includes Gowen Thunder charter service • Auxiliary revenues includes advertising dollars • Non transportation revenues includes the CNG rebate that VRT gets every year • 2019 budget built with these assumptions • During the annual audit, auditors look at NTD report

Elaine Clegg moved to accept the FY2018 Budget Report; seconded by Tom Dale. The motion was approved unanimously.

FY2018 Fourth Quarter Cash Balance Report Members reviewed and accepted the FY2018 Fourth Quarter Cash Balance Report. Darin Taylor moved to accept the FY 2018 Fourth Quarter Cash Balance Report; seconded by David Lincoln. The motion was approved unanimously. WORKSHOP - Local Allocation Project Stephen Hunt reviewed the proposed local allocation methodology which compared the actual FY19 allocation against the proposed methodology. A handout was distributed at the meeting and reviewed. Based on the information provided in the handout, discussion points included:

• Counties get just as much funding from outside cities as inside cities. Staff will talk to COMPASS and get the formula for the percentage they use.

• VRT could apply the model based on how VRT does it today, look at population differently, and change assumptions.

• What is the bottom-line effect as county residents are also city residents?

5

ITEM IV-A

• A visual of the local allocation methodology in regards to the highway districts was requested, as Canyon County has multiple highway districts.

• Proposed methodology is not tied to funding. The following suggestions were made:

• Look at the history of the funding and history of what is received for that. • Find an equitable and transparent way to fund the system today, to provide for

growth, and use this to produce a template for an MOU/resolution to adopt funding.

• Come up with a process that can be followed to increase or decrease allocations, to include holding a public hearing to make any change in allocations.

Following discussion, Chair Jim Hansen requested unanimous consent from the members to accept the methodology with the direction discussed during the meeting. There were no objections. EXECUTIVE BOARD - ACTION ITEMS PROCUREMENTS 2019 Service Change Sign Work Jake Hassard presented a procurement request for sign installation, removal, and adjustment in order to bring about the 2019 service changes. Jake explained that prices were unknown before the meeting packet went out. The bid came in $47,000, so the Executive Director can sign the contract without going to the Executive Board, so this item did not need any action. Bus Bench Revenue Generating Advertising Jake Hassard requested the members approve a vendor to provide benches and related amenities for Valley Regional Transit.

Tom Dale moved to approve the Bus Bench Revenue Advertising procurement to provide a services contract with Creative Outdoor advertising Resolution VEB 18-013; seconded by Garret Nancolas. The motion was approved unanimously.

Chair, Jim Hansen, requested moving Item VI-D – Marketing Fundamentals and Campaign Proposal to before Item IV-Transit Asset Management Plan. There were no objections.

6

ITEM IV-A

Marketing Fundamentals and Campaign Proposal Katherine Johnson, with Stolz Group, presented a Marketing Fundamentals proposal for the VRT brand and campaign focused on Last Mile First Mile and is adaptable to service changes. Tom Dale moved to approve the scope and budget as presented. Corey Cook seconded the motion following discussion. The motion was approved unanimously. Transit Asset Management Plan Rhonda Jalbert presented the Transit Asset Management Plan and reviewed the redlined plan included in the meeting packet. Darin Taylor moved the Executive Board approve the TAM Plan and recommend approval by the VRT Board of Directors; seconded by Elaine Clegg. The motion was approved unanimously. Proposed Agenda for 01/07/19 VRT Board of Directors Meeting Kelli Badesheim reviewed the proposed agenda for the 01/07/19 VRT Board of Directors Meeting and requested the members authorize the Executive Director to use discretion in adding any other information that may arise before the meeting packet is schedule to be distributed in mid to late December. Tom Dale moved for approval of the agenda, as presented in the packet, for the 01/07/19 VRT Board of Directors Meeting; seconded by Elaine Clegg. The motion was approved unanimously. EXECUTIVE BOARD - INFORMATION ITEMS Fare Simplification and Restructure Project Rhonda Jalbert reviewed the Fare Simplification and Restructure Project and informed the Executive Board of upcoming activities.

• Mobile Ticketing – January 2019 • Fare Products – smart cards • Pricing – base fare (multi-year fare increase) and pass programs

Officer Succession and Open Positions for 2019 The members reviewed the officer succession for 2019 and were asked to think about nominations for the open positions which will be voted on at the 01/07/19 VRT Board of Directors meeting.

7

ITEM IV-A

• In January, the Executive Board will present a slate of officers for recommendation to the VRT Board.

• Jim Hansen suggested Corey Cook for an officer position. • Elaine Clegg is willing to serve as an at-large member from Ada County.

Procurement Calendar The most current Procurement Calendar was included in the packet for information.

Department/Staff Reports The most current Department/Staff Reports were included for information. Mark Carnopis updated the Board on Stuff the Bus, which was held December 1, where 10,880 toys were gathered.

COMPASS Board and VRT Board Holiday Lunch Members were reminded of the COMPASS Board and VRT Board Holiday Lunch on Monday, December 17, 2018, at noon, at Nampa Civic Center.

EXECUTIVE SESSION – None

ADJOURNMENT By unanimous consent, the meeting was adjourned at 1:15 p.m. NEXT VRT EXECUTIVE BOARD MEETING: Monday, January 7, 2019 11:00 a.m. (followed by the VRT Board of Directors at 12:00 p.m.) VRT Board Room 700 NE 2nd Street Meridian, Idaho

8

ITEM IV-A

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: VRT Board Officer Succession and Nominations for Calendar Year 2019 DATE: December 12, 2018 Summary Executive Board members are asked to review the 2019 officer succession list and be prepared at the 01/07/19 Executive Board meeting to propose suggestions on nominations for open officer positions to be approved at the January 7, 2019, VRT Board meeting. Background The Valley Regional Transit Board voted at the April 2011 Board meeting to proceed with a change to the governance structure of VRT. The change maintained the existing representative Board structure and created an Executive Board elected from the full Board. The full Board meets quarterly to conduct the governance business of the organization. The Executive Board meets monthly to execute the actions of the full VRT Board of Directors. Each January the VRT Board of Directors confirms a new slate of Executive Board members. The chair, chair-elect, and vice-chair are in the line of succession and those members move up one position. The current chair remains on the Executive Board as the immediate past-chair. The bylaws require at least one member be placed on the Executive Board from Boise, Caldwell, Nampa, and Boise State University. Recommendation The succession of officers for 2019 would be as follows:

• Tom Dale (Canyon County) will move from chair-elect to the chair position • Dave Bieter (Ada County-Boise) will move from vice-chair to chair-elect. • Darin Taylor (Canyon County) will move from sec/treasurer to vice-chair. • Jim Hansen (Ada County) will remain on the Executive Board as immediate past

chair. Garret Nancolas will be completing his term in the officer rotation as past chair. Elaine Clegg, Jim Tibbs, Luke Cavener will be completing their terms as the Ada County at-large members. David Lincoln and Debbie Kling will be completing their terms as Canyon County at-large members. Corey Cook, Boise State University’s representative will remain on the Executive Board. Staff is looking for suggestions on nominations for the positions listed below which comprise the open positions for the upcoming year.

• Ada County – Sec/Treasurer • Ada County – At-large – 2 members • Canyon County - At-large – 3 members to include Caldwell & Nampa

representation

9

ITEM VI-A

The Executive Board will discuss a slate of nominees at the January 7th Executive Board meeting to be followed by elections on January 7th at the VRT Board of Directors meeting. For additional information contact: Kelli Badesheim, Executive Director, 258-2712, kbadesheim@valleyregionaltransit.org

10

ITEM VI-A

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: Request for Public Hearing Date – Route 44 Reduction in Service DATE: December 12, 2018 Summary: The VRT Board approves the public transportation service changes which are applied to current public transportation services supplied to the community. A reduction in service – Route 44 – is being suggested and must have a Public Hearing Date. Staff is requesting a Public Hearing be held at the April 1, 2019 VRT Board of Directors meeting. . Staff Recommendation/Request: Staff recommends the Executive Board set the Public Hearing date for the Route 44 for April 1, 2019 at 12:00 p.m. Implication (policy and/or financial): If the Route 44 reduction is not approved, operations could be adversely affected. For detailed information contact: Rhonda Jalbert, Development Director, 208-258-2707, rjalbert@valleyregionaltransit.org

11

ITEM VI-B

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: FY2020 Service Change Objectives

DATE: October 25, 2018

Summary: Each year Valley Regional Transit prepares changes to service in coordination with local jurisdictions. Since the adoption of ValleyConnect 2.0 Valley Regional Transit staff has been reviewing the service change process and calendar to identify opportunities to improve the coordination of service delivery and local jurisdiction budget development and other activities. As shown on the attached Service Change Implementation Schedule, the first step in this process is establishing the service change objectives. Based on a review of our financial forecast and discussions with local jurisdictions staff is recommending the following objectives for FY2020 service changes.

• Continued improvement of on-time performance. Staff will review on-time performance and make recommendations to schedules to improve on-time performance. These changes may include changes to trip start and end times and minor routing adjustments.

• Continue expanding service on Premium Services, specifically State Street, Vista and Fairview. These changes may include improvements to some or all of these services and may be accompanied by changes in other services that enhance the overall network performance.

• Draft proposals for expanded fixed route service in Meridian. Coordinating with Meridian staff VRT will prepare proposals for service expansion in Meridian consistent with ValleyConnect 2.0.

• Draft proposals for Canyon County service reduction and expansion based on budget forecast needs and revenues

• Address forecasted shortfall in service contributions for route 44. Draft proposals that improve transit accessibility to and from Eagle and explore transportation options for the other Highway 44 communities that is commensurate with forecasted revenues.

Staff Recommendation/Request: For information and discussion; there is no action at this time. Implication (policy and/or financial): These objectives will guide staff actions as they develop FY2020 service proposals. Project Schedule: Dec 2018 – Jan 2019: Establish 2019 Service Change objectives Jan – Feb 2019: Develop initial concepts Feb – Mar 2019: Collect jurisdiction feedback on concepts and priorities and draft

budget implications

12

ITEM VII-A

April 2019: Draft service changes July/August 2019: Final service change proposal Sep 2019: Board approval Dec 2019: Implement Changes More Information: Stephen Hunt, Principal Planner, 208.258.2701, shunt@valleyregionaltransit.org

13

ITEM VII-A

1

Service Change Implementation Schedule

In order to successfully complete a service change Valley Regional Transit needs to closely coordinate their planning activities with local jurisdiction’s budget development. The chart below outlines the service change schedule and highlights those activities where coordination with local jurisdictions will be the greatest. Major service change milestones are shown in bold.

Establish objectives • Review current performance • Review ValleyConnect 2.0

October-December*

Develop Initial Concepts

January

Jurisdiction/Stakeholder and Board Member Briefings and Forecasted Budget Implications

• Draft service allocation and capital funding requests

Feb-Mar

Draft Service Change April

Open House/Solicit Public Comment Apr-Jun

Public Comment Report Jun

Jurisdiction/Board Member Briefings Incorporating Potential Changes

June

Final Service Change Proposal July

Public Hearing/Solicit Public Comment Jul-Aug

Public Comment Report Sep

Jurisdiction/Board Member Briefings Sep

VRT Board Action/Approval September

Public Outreach/Information Campaign Nov-Dec*

Implement Service Change December*

*Note that activity on the next years’ service change will begin before the current service change process is implemented

14

ITEM VII-A

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: Greyhound – Revenue Stream DATE: January 7, 2019 Summary Valley Regional Transit (VRT) was approached by Greyhound – North America (Greyhound) in October 2018. Greyhound would like to stage their vehicles at Main Street Station and utilize some of VRT’s resources at Main Street Station and our Ada County Maintenance Facility, e.g. fueling, bus cleaning, sanitary drop, bus wash, etc. Greyhound’s schedule would not conflict with VRT’s fixed route schedule. The Greyhound vehicle would be staged on Main Street, 3 – 4 times per day, 7 days a week. Passengers from Greyhound would be able to use the amenities at Main Street Station. Greyhound has an average of 13 passengers per day, 7 originating in Boise and 6 arriving. VRT Customer Service Staff would be required to: sell passes, print tickets if needed, customer relations, and handle all Greyhound Package Express shipments for Main Street Station. Greyhound Package Express shipments average 4 packages per day and the maximum weight is 100 lbs. The Revenue Stream for the Main Street Location is determined by a percentage of Greyhound Express receipts and a daily stipend for Customer Service determined by Greyhound. The proposed total income for the Main Street Location is estimated to be $74,419 by Greyhound, based on historical data and trends. VRT estimates the costs for the Main Street Location to be:

• $38,514 for additional Customer Service staff, • No extra costs in utilities since the facility is open until 9:30pm • Cleaning – current schedule 5 days a week • $25,300 for additional Security Service • For a total cost of $63,814 • Therefore the revenue for Main Street Station location would be $10,605

Revenue Stream for the Ada County location would be determined by usage.

• Bus Wash - $25/Bus • Bus Cleaning - $21/Hr • Fueling – cost of fuel + 10% premium • Sanitary Dump

o Capital costs would be borne by Greyhound o Usage costs would then be negotiated

By participating in this venture, VRT would be bringing in revenue that could be used to operate our facilities, and possibly be used as local match for corresponding capital

15

ITEM VII-B

projects. This venture would also make Main Street Station a “multimodal transit center”, as envisioned when the project was being planned. Staff Recommendation/Request This is for information only. Implication (policy and/or financial) VRT would receive a revenue stream from Greyhound to compensate VRT for the additional work required. Highlights:

• January 2019 o Executive Board - information item

• February 2019 o Executive Board – action item

More Information: Rhonda Jalbert, Development Director, 208-258-2707, rjalbert@valleyregionaltransit.org

16

ITEM VII-B

Boise, ID Data Sheet

Hours of Operation: 7:00 AM - 10:30 AM, 7:00 PM – 9:00 PM 7 days per week including all holidays

VRT Current hours of Customer Service Operations at MSS is:

• 7:00am – 6:00pm Monday – Friday • 8:00am – 5:00pm Saturday • No Sunday • No Holidays

Sales

Online - 50%

At Facility – 50%

o Cash – 50% o Credit Card – 50% o May need to print tickets o Ticket printing paper to be provided o Customer Relations

Selling tickets Printing tickets with smart phone technology or reservation # and ID or

password

Kiosks – will not be used – old technology

Tickets for other trips

• Passengers may come in and purchase tickets directly from the MSS for other trips • May need to print out tickets for other trips

Total passengers: 7.0 average passengers originating in Boise per schedule

6.0 average passengers arriving in Boise per schedule

Total daily bus schedules: 2 Greyhound (Denver and Portland) 1 Northwestern Stages (Spokane)

Departure Times:

• Fall/Winter o 7:15 am – Northwestern Stages – Spokane Airport o 10:15 am – Greyhound – Denver

17

ITEM VII-B

o 8:30 pm – Greyhound - Portland • Summer

o 7:15 am – Northwestern Stages – Spokane Airport o 10:15 am – Greyhound – Denver o 8:30pm – Greyhound - Portland o 11:15pm – Greyhound

Technology hardware and software

2 systems

• Trips – Greyhound hardware and software will be provided • National Bus Ticket Sales (NBTS) – web based software

Greyhound Package Express –

• Trips system is used for packages

Greyhound Package Express: 4 shipments handled per day

Maximum weight 100lbs

Luggage/Baggage

Handle at coach side

Current Greyhound Parking: 1 for package drop off (5 minutes) 1 Employee

Require drop off and pick up parking for Greyhound packages (5 minutes)

Current number of employees: 1 Agent on duty

Will no longer require an agent. Current agent has given retirement notice

Customer Service

Greyhound has an 1-800 for customer service

May transfer some calls to VRT for local coordination

May require use of VRT phones to patch through customers, etc.

Bus Operations (VRT needs to estimate costs for items below)

• Fueling – top off – diesel • Sanitary Drop

o Will build needed amenities and tie into existing sanitary sewer hook-up • Sweeping of interior • Bus Wash

18

ITEM VII-B

Operating Procedure

1 bus slip is needed – Main Street

We will have no need for bus parking in Boise

All schedules will have a 45-minute dwell time for a meal break in Boise

All passengers will disembark coach for a 45-minute break. Some passengers will connect with Northwestern Stages in Boise and some Northwestern Stage passengers will connect with Greyhound. Transfer amounts are minimal

19

ITEM VII-B

Greyhound Estimated Revenue

LOCATION: AGENT

AGENCY#:

Sales - from rolling

12 operating

statement or best

estimate

PROPOSED COMM.

RATE

PROJECTED COMM

AMOUNT

GLI TICKET SALES 297,242.00$ 0.0% -$ Step 1 - fill out required agency info that's in light yellow

COMMUTER 0.0% -$ Step 2 - fill out the minimum income needed at the bottom of the spreadsheet - darker yellow

LESS TKT REFUNDS 29,151.00$ 0.0% -$ Step 3 - complete the clock sheet

PTO SOLD 11,200.00$ 0.0% -$ Step 4 - review every invoice and receipt and validate expenses before entering

PTO HONORED 358,482.00$ 0.0% -$ Step 5 - Review cell E74 and make sure it matches cell E75

LESS PTO REF. 0.0% -$

GLI EXPRESS FWD 33,045.00$ 15.0% 4,956.75$

GLI EXPRESS REC 22,401.00$ 10.0% 2,240.10$

Bonus 0.0% -$

Daily Comm Due 176.99$ 64,599.90$

WILL CALL 0.0% -$

TBM 0.0% -$

TENNANT TICKETS 70,991.00$ 0.0%

TENNANT EXP FWD 3,249.00$ 15.0%

TENNANT EXP RCVD 10.0%

LESS TENANT REF. 0.0% -$

TOTAL SALES 409,153.99$ 72,284.10$

OTHER INCOME

TBM tickets

Excess Bag FWD 9,950.00$ 15% 1,493.00$

Excess Bag REC

Calling Cards

COIF 6,421.00$ 10% 642.00$

Extended Hours

P&D Income

Student Advantage

Sr. clubs/Miles Prog.

Food Service Coop

Concessions

Telephone Comm

Amusement Machine

Vending Machine

Western Union

TOTAL OTHER INCOME............................ 2,135.00$

TOTAL INCOME..........................................Sales + Other Inc. 74,419.10$

Boise ID

PROJECTED I & E

487.35$

7776

C:\Users\rjalbert\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\NFTUGEWU\BoiseIE (006)Page 1 of 1 12/12/2018

20

ITEM VII-B

VRT Estimated Expenses

Options #1 - Bus Wash

Per / Bus

Bus Wash 25.00$ This is consistient with simular partner contracts

Options #2 - Bus Cleaning

Per / Hr

Bus Cleaning 21.00$

Options #3 - Bus Fueling

Premium

Fuel 10%

Options #4 - Transfer Location Labor cost associated with staffing the Main Street Station beyound the current normal business hours

Hrs/Wk

Weekday (CS Agent Coverage) 12.5 @

Weekend (CS Agent Coverage) 13 @

Total Hrs / Wk 26

Weekly Payroll Costs 536$

Average Hourly Wage 21$

Annualized Payroll

TOTAL OPERATING HOURS PER WEEK 98

M-F 7 a.m. - 9 p.m. 70

Wkend 7 a.m. - 9 p.m. 28

LABOR HOURS PER WEEK 26

OPERATING/LABOR RATIO 3.8

Customer Service Costs Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Holidays (6

recognized) Total

Current Hours 11 11 11 11 11 9 64

Greyhound 14 14 14 14 14 14 14 14 112

Variance - addt'l hours required 14 3 3 3 3 3 5 14 48

Total Days 52 46 52 52 52 52 52 6 364

Additional Total Hours Required 728 138 156 156 156 156 260 84 1834

1834 Hours

Hourly Cost 21.00$ cost/hr

Total Cost 38,514$

Security Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Holidays (6

recognized) Total

Current Hours 15 15 15 15 15 15 90

Greyhound 14 14 14 14 14 14 14 14 112

Variance - addt'l hours required 14 -1 -1 -1 -1 -1 -1 14 22

Total Days 52 46 52 52 52 52 52 6 364

Additional Total Hours Required 728 -46 -52 -52 -52 -52 -52 84 506

506 Hours

Hourly Cost 50.00$ cost/hr

Total Cost 25,300$

Main Street Station Costs

Customer Service 38,514$

Security 25,300$

Total 63,814$

Note: Based upon the projections included in this proposal,

GreyHound would stand to pay 1hr in labor costs for every 3.8

hours of operating time. This would mean that they have some

capacity for expanding the amount of service they could bring

to the MSS. If they chose not to increase the utilization of the

MSS transfer location the decision to partner, simply put would

be a favorable business opportunity.

27,846$

Cost/Labor Hr (Fully Loaded)

21$

21$

21.00$

(OperationDept.) Quote - Option #1 - Option #4

Available (M-F Only)

Available (M-Sat Only)

Comment

Comment

Weekly Labor

Comment

Comment

N:\Programming\Greyhound\GreyHound Business Quote - 1252018 rj Page 1 of 1 12/12/2018

21

ITEM VII-B

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: Mobile Ticketing Procurement Update DATE: January 7, 2019 Summary Currently there are several barriers to getting valid fare media into riders’ hands. Riders need to have exact cash to purchase a single trip or one day pass on the bus. Otherwise, a rider has to travel to an outlet to purchase a paper pass. Riders cannot easily purchase a ticket on the go, and there are also no cashless options available on the bus. VRT is undergoing a fare simplification process and mobile ticketing was identified as one solution to address current barriers to accessing fares. VRT is presently conducting a competitive procurement process to identify a mobile ticketing vendor. The objective of implementing mobile ticketing is to make it easier for people to ride the bus. VRT received ten proposals in response to the RFP, and staff is working to identify the most advantageous proposal for VRT. Staff Recommendation/Request This is for information only. Implication (policy and/or financial) The proposals that are being considered are set up in a cost sharing model where the vendor receives a percentage of each fare sale or is paid a minimum monthly dollar amount. The target for the mobile ticketing pilot will be to increase fare revenue and ridership to a minimum to cover the cost-sharing percentage provided to the chosen company. VRT staff believes this target is achievable because of the decreased barriers to accessing fare media, increased marketing, increased ease of use for passengers, and increased level of service on the best in class routes, as well as the new first and last mile service. The performance of the mobile ticketing pilot will measure, through tracking, overall fare revenues and tracking app usage. The mobile ticketing pilot will open up additional opportunities to incorporate more cashless and immediate fare media options into the VRT system. It also sets VRT up to integrate other modes into mobile ticketing and into a seamless multi-modal fare process. Further, it will reduce work for VRT staff, ValleyRide drivers, and passengers, as well as decrease onboarding times. Highlights:

• Procurement will be presented to Executive Board in February 2019 for approval. More Information: Kaitlin Justice, Mobility Coordinator, 208-258-2750, kjustice@valleyregionaltransit.org

22

ITEM VII-C

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

TOPIC: ACHD ADA Transition Plan DATE: December 12, 2018 Summary: Valley Regional Transit works closely with ACHD to coordinate road construction projects that will aid and improve the transit network where possible. Due to budget restraints, staff often has no options for possible improvement at bus stops. As such, the improvements that ACHD completes are very important to the transit network and should be leveraged to be the best possible improvement. ACHD is currently going through a process to update its ADA transition plan. This plan postulates the steps taken, and planned to be taken, by ACHD, to make more right-of-way space ADA compliant. This is an opportunity for the public, and for agencies, to make comments about non-compliant right-of-way space, including bus stops and pedestrian space. The plan can be found here: http://www.achdidaho.org/Documents/Projects/ADA%20Draft%20Plan%20Full.pdf ACHD currently allows Valley Regional Transit the right to place transit structures and amenities in the public right-of-way to aid the operation of a transit network. Staff often has to plan, design and pay for concrete improvements to make bus stops ADA compliant, prior to placing transit amenities, if that concrete space has not been provided as part of a larger ACHD capital project. The ADA transition plan is a chance to include concrete improvements to existing or legacy sidewalk areas. Every dollar spent on concrete in the right-of-way, is a dollar that cannot go towards shelters, benches or other amenities. ACHD staff has presented the transition plan to the Regional Advisory Committee in order to stimulate additional comments. VRT Staff have created a draft letter to provide comment to ACHD, directly from the VRT Executive Board. This is a great opportunity for the Board to review the transition plan and provide additional comments, if needed. Staff Recommendation/Request: This is an information item. Staff recommends that the Executive Board use this opportunity to study the plan and comment letter, as there may not be another chance to provide comments on transit improvements on a large scale. This letter will be provided to the Executive Board for approval in the February meeting. For detailed information contact: Jacob Hassard, Regional Project Manager, jhassard@valleyregionaltransit.org, 208-258-2705.

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ITEM VII-D

700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

January 7, 2019

Sara Baker Ada County Highway District Commission President 3775 Adams St. Garden City, ID 83714 RE: ADA Transition Plan Dear Ms. Baker: Valley Regional Transit (VRT) sincerely appreciates the opportunity to comment on the ADA Transition Plan Update currently underway. As a partner agency, VRT would like to request that during the evaluation process of local sidewalk and pedestrian facilities that Public Right of Way Accessibility Guidelines (PROWAG) section R308 be included in the evaluation process. This section provides ADA requirements on the amount of concrete space needed to load a wheelchair onto a transit or public transportation provider vehicle. While the existing draft transition plan does an excellent job in summarizing the areas of sidewalk and pedestrian ramps that are compliant, or not there, there are other sections of ADA guidance that we would like to add to the transition plan, specifically section R308. VRT staff is happy to assist in the cataloging of this information to avoid adding notable work to ACHD staff, but VRT would like to make sure that the ADA transition plan is complete and covers all aspects of public space ADA compliance. Valley Regional Transit currently has responsibility for placement and maintenance of transit structures in the public Right of Way, per our agreement with ACHD. VRT will continue to maintain and provide transit structures per that agreement, but would like to add R308 to ACHD’s transition plan. ACHD staff currently does as excellent job adding, assuring and communicating compliance with R308 for almost all new capital street and roadway construction, but mention of this aspect of ADA code is currently not found in the transition plan. This leaves existing or legacy sidewalk area projects somewhat out of the loop for this area of compliance. If you have any questions or concerns, please feel free to contact me at 208.258.2712. Sincerely,

Kelli Badeshiem, Executive Director

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ITEM VII-D

Advisory R306.3.2 Pedestrian Activated Signals. Roundabouts with single-lane approach and exit legs are not required to provide pedestrian activated signals. Pedestrian activated signals must comply with the requirements for accessible pedestrian signals and pedestrian pushbuttons (see R209). Pedestrian activated signals installed at splitter islands should be carefully located and separated so that signal spillover does not give conflicting information about which pedestrian street crossing has the WALK indication displayed. Pedestrian Hybrid Beacons can be used at roundabouts (see MUTCD sections 4F.01 through 4F.03). Pedestrian Hybrid Beacons are traffic signals that consist of a yellow signal centered below two horizontally aligned red signals. The signals are normally not illuminated. The signals are initiated only upon pedestrian activation and can be timed to minimize the interruption of traffic. The signals cease operation after the pedestrian clears the crosswalk. When activated by a pedestrian, the following signals are displayed to drivers: a flashing yellow signal, then a steady yellow signal, then two steady red signals during the pedestrian walk interval, and then alternating flashing red signals during the pedestrian clearance interval. The following signals are displayed to pedestrians: a steady upraised hand (symbolizing DON’T WALK) when the flashing or steady yellow signal is operating, then a walking person (symbolizing WALK) when the steady red signals are operating, and then a flashing upraised hand (symbolizing DON’T WALK) when the alternating flashing red signals are operating.

Public Rights-of-Way Accessibility Guidelines

91

R306.4 Channelized Turn Lanes at Roundabouts. At roundabouts with pedestrian street crossings, pedestrian activated signals complying with R209 shall be provided at pedestrian street crossings at multi-lane channelized turn lanes.

R306.5 Channelized Turn Lanes at Other Signalized Intersections. At signalized intersections other than roundabouts with pedestrian street crossings, pedestrian activated signals complying with R209 shall be provided at pedestrian street crossings at multi-lane channelized turn lanes.

R307 Accessible Pedestrian Signals and Pedestrian Pushbuttons (See R209)

R308 Transit Stops and Transit Shelters

R308.1 Transit Stops. Transit stops shall comply with R308.1.

Advisory R308.1 Transit Stops. Transit stops should be located so that there is a level and stable surface for boarding vehicles. Locating transit stops at signalized intersections increases the usability for pedestrian with disabilities. Where security bollards are installed at transit stops, they must not obstruct the clear space at boarding and alighting areas or reduce the required clear width at pedestrian access routes (see R210).

R308.1.1 Boarding and Alighting Areas. Boarding and alighting areas at sidewalk or street level transit stops shall comply with R308.1.1 and R308.1.3. Where transit stops serve vehicles with more than one car, boarding and alighting areas serving each car shall comply with R308.1.1 and R308.1.3.

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ITEM VII-D

Advisory R308.1.1 Boarding and Alighting Areas. Where a transit shelter is provided, the boarding and alighting area can be located either within or outside of the shelter.

Public Rights-of-Way Accessibility Guidelines: CHAPTER R3: TECHNICAL REQUIREMENTS

92

R308.1.1.1 Dimensions. Boarding and alighting areas shall provide a clear length of 2.4 m (8.0 ft) minimum, measured perpendicular to the curb or street or highway edge, and a clear width of 1.5 m (5.0 ft) minimum, measured parallel to the street or highway.

Figure R308.1.1.1Dimensions

R308.1.1.2 Grade. Parallel to the street or highway, the grade of boarding and alighting areas shall be the same as the street or highway, to the extent practicable. Perpendicular to the street or highway, the grade of boarding and alighting areas shall not be steeper than 2 percent.

R308.1.2 Boarding Platforms. Boarding platforms at transit stops shall comply with R308.1.2 and R308.1.3.

R308.1.2.1 Platform and Vehicle Floor Coordination. Boarding platforms shall be positioned to coordinate with vehicles in accordance with the applicable requirements in 49 CFR parts 37 and 38.

Advisory R308.1.2.1 Platform and Vehicle Floor Coordination. The Department of Transportation regulations (49 CFR parts 37 and 38) require the height of the vehicle floor and the station platform to be coordinated so as to minimize the vertical and horizontal gaps.

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ITEM VII-D

Public Rights-of-Way Accessibility Guidelines

93

R308.1.2.2 Slope. Boarding platforms shall not exceed a slope of 2 percent in any direction. Where boarding platforms serve vehicles operating on existing track or existing street or highway, the slope of the platform parallel to the track or the street or highway is permitted to be equal to the grade of the track or street or highway.

R308.1.3 Common Requirements. Boarding and alighting areas and boarding platforms shall comply with R308.1.3.

R308.1.3.1 Surfaces. The surfaces of boarding and alighting areas and boarding platforms shall comply with R302.7.

Advisory R308.1.3.1 Surfaces. Detectable warning surfaces are required at boarding and alighting areas for rail vehicles and at boarding platforms for buses and rail vehicles (see R208).

R308.1.3.2 Connection. Boarding and alighting areas and boarding platforms shall be connected to streets, sidewalks, or pedestrian circulation paths by pedestrian access routes complying with R302.

Figure R308.1.3.2Connection

R308.2 Transit Shelters. Transit shelters shall be connected by pedestrian access routes complying with R302 to boarding and alighting areas or boarding platforms complying with R308.1. Transit shelters

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ITEM VII-D

Public Rights-of-Way Accessibility Guidelines: CHAPTER R3: TECHNICAL REQUIREMENTS

94

shall provide a minimum clear space complying with R404 entirely within the shelter. Where seating is provided within transit shelters, the clear space shall be located either at one end of a seat or shall not overlap the area within 460 mm (1.5 ft) from the front edge of the seat. Environmental controls within transit shelters shall be proximity-actuated. Protruding objects within transit shelters shall comply with R402.

Advisory R308.2 Transit Shelters. The clear space must be located entirely within the transit shelter and not interfere with other persons using the seating.

R309 On-Street Parking Spaces

R309.1 General. On-street parking spaces shall comply with R309.

Advisory R309.1 General. R214 specifies how many accessible parking spaces must be provided on the block perimeter where on-street parking is marked or metered. Accessible parking spaces must be identified by signs displaying the International Symbol of Accessibility (see R211.3 and R411). Accessible parking spaces should be located where the street has the least crown and grade and close to key destinations.

R309.2 Parallel Parking Spaces. Parallel parking spaces shall comply with R309.2.

Advisory R309.2 Parallel Parking Spaces. The sidewalk adjacent to accessible parallel parking spaces should be free of signs, street furniture, and other obstructions to permit deployment of a van side-lift or ramp or the vehicle occupant to transfer to a wheelchair or scooter. Accessible parallel parking spaces located at the end of the block face are usable by vans that have rear lifts and cars that have scooter platforms.

R309.2.1 Wide Sidewalks. Where the width of the adjacent sidewalk or available right-of-way exceeds 4.3 m (14.0 ft), an access aisle 1.5 m (5.0 ft) wide minimum shall be provided at street level the full length of the parking space and shall connect to a pedestrian access route. The access aisle shall comply with R302.7 and shall not encroach on the vehicular travel lane.

Advisory R309.2.1 Wide Sidewalks. Vehicles may park at the curb or at the parking lane boundary and use the space required by R309.2.1 on either the driver or passenger side of the vehicle to serve as the access aisle.

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ITEM VII-D

VALLEY REGIONAL TRANSIT

FY2019 PROCUREMENT CALENDAR EXECUTIVE BOARD / VRT BOARD OF DIRECTORS

Goods/Service Total

Procurement Amount

Potential Executive Board

Action

Potential VRT Board of

Directors Action

Comments

Boise Green Bike Support Van

$65,000 February 4, 2019 Support van to be used for distributing bikes and maintenance.

Mobile Ticketing Revenue Generating Opportunity

February 4, 2019 Seeking a mobile ticketing and pass distribution platform to be used by passengers, employers and agencies to purchase passes digitally for multiple modes of transportation.

Shop Equipment $165,000 March 4, 2019 Miscellaneous shop equipment (e.g. parts, washer, door controllers, etc.) for facilities.

Accessible Conversion Transit Vans

2019 -$140,000 Additional

purchases will be determined per annual budget

approval.

April 1, 2019 Seeking vendors to provide accessible conversion transit vans for VRT’s shared vehicle program. The initial term of this agreement will be three (3) years with an option to renew for two (2) additional one (1) year extensions.

Automatic Passenger Counters

$306,000 April 1, 2019 Seeking vendor to purchase 57 automatic passenger counters for VRT’s Ada County buses. APC’s deliver the most reliable and verifiable data which is critical to the success of ridership reporting.

Capital Infrastructure Construction – CWI

Roundabout

$875,000 April 1, 2019

Amount is for construction of the project. Pending NEPA approval.

Transit Buses 2019- $2,940,000 Additional

purchases will be determined per annual budget

approval.

April 1, 2019 Seeking qualified vendors who can provide 30’, 35’ and 40’ heavy duty, CNG powered transit buses. The initial term of this agreement will be three (3) years with an option to renew for two (2) additional one (1) year extensions.

State Street Study Consultant Services

$200,000 TBD

Evaluate transit routing alternatives and retest the traffic flow and transit operation assumptions and conclusions of High Occupancy Vehicle (HOV) lanes and transit pull outs

Upcoming Procurements:

• Ada County/Canyon Uniform Services Executive Board Approval Levels: $50,000 - $199,999 VRT Board of Directors Approval Levels: $200,000 and over Updated w/ li 12/13/18kj

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ITEM VII-E