Revised September 2018

Revised Dec

TableofContents

ContentsPurposeoftheManualError! Bookmark not defined.BiolaUniversityMission,VisionandValues Error! Bookmark not defined.BiolaUniversityVisionStatement Error! Bookmark not defined.BiolaUniversityMissionStatementError! Bookmark not defined.BiolaUniversityValues Error! Bookmark not defined.BiolaAthletics Error! Bookmark not defined.History Error! Bookmark not defined.BiolaAthleticsMissionStatement Error! Bookmark not defined.BiolaAthleticsPhilosophy Error! Bookmark not defined.BiolaAthleticsNationalAffiliationError! Bookmark not defined.NationalAffiliation Error! Bookmark not defined.AbouttheNCAADivisionII Error! Bookmark not defined.NCAAPhilosophyandStrategicPositioningPlatform Error! Bookmark not defined.NCAAMission Error! Bookmark not defined.DivisionIIPositioningStatement

DivisionIIAttributes

ConferenceAffiliation

DepartmentOrganizationalChart

BiolaAthleticsStaffDirectory

TableofContents

Purpose of the Manual 15

Biola University Mission, Vision and Values 16

Biola University Vision Statement 16

Biola University Mission Statement 16

Biola University Values 16

Biola Athletics 16

History 16

Biola Athletics Mission Statement 17

Biola Athletics Philosophy 17

Biola Athletics National Affiliation 19

National Affiliation 19

About the NCAA Division II 19

NCAA Philosophy and Strategic Positioning Platform 20

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NCAA Mission 20

Division II Positioning Statement 20

Division II Attributes 20

Conference Affiliation 20

Biola Athletics Staff Directory 21

Job Descriptions 25

Director of Athletics 25

Associate Athletic Director for Internal Operations 28

Assistant Athletic Director for Communications and Game Management 30

Assistant Athletic Director for Compliance/SWA 30

Faculty Athletics Representative 33

Assistant Athletic Director for Facility Operations 36

Athletics Department Administrative Assistant 38

Administrative Assistant to the Director of Athletics 39

General Office Information 44

Department Meetings 44

Key Distribution 44

Parking 44

Maintenance/Electronic Needs 44

Use of Office Machines and Equipment 45

Personal Use of Phones 45

Personal Use of Copiers and Printers 45

Personal Use of Biola Information Network 45

Mail 45

Employee ID Card 46

Use of a Personal Telephone 47

Athletics Advisory Council 47

Presidential Points of Control: Athletics 48

Human Resources 49

Biola Standard of Conduct Guidelines 49

Non-Discrimination and Sexual Misconduct Policies 50

Sexual Misconduct Policy 51

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Hiring and Contracts 53

New Hire Employment Procedure 53

Types of Employees 54

Payroll 55

Performance Evaluations 55

Coaches’ Conduct 56

Disciplinary Procedures 56

Holidays and Vacation Guidelines 56

Holidays 56

Vacation Eligibility 57

Annual Vacation Levels 57

Accrual Formula 57

Educational Benefits 57

Student Workers 58

Volunteers 58

Business Operations 59

Operational Budget Planning 59

Fundraising Accounts 59

Camp Budget 60

Income and Expense Policies 60

Special Funding Requests 61

Purchasing Procedures 61

Standard Purchasing Steps 61

Uniforms and Apparel 62

Apparel Partners 62

The Biola Athletics Logo 62

Reimbursement Procedures 62

Credit Card Policy and Procedure 62

General Guidelines 62

Coding Procedures 63

Per Diem Policy 64

Cash Advance 64

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Requisition 64

Cash Advance Report 65

Vehicles 65

Approved Drivers Policy for university-owned or rented vehicles 65

Use of Personal Vehicle 66

Driver application process 67

General Requirements 67

Team Travel Planning Policies 68

Meals Policies 68

Lodging Policies 69

Transportation 70

Ground Travel 70

Air Travel 70

Itineraries 70

Additional Policies 71

Student-Athlete Conduct for Travel 71

Exam Proctoring Policy During Athletics Travel 72

Travel Administrator Guidelines 72

Prior to Travel: 72

During Travel: 73

During Competition: 73

Domestic and International Crisis Procedures 74

Types of Domestic and International Crisis 74

Travel Emergency 74

Medical Emergency 75

Plan accordingly: 75

General Safety 75

Important Crisis Contact Information 76

Local Emergency Authorities within the U.S. 76

Campus Safety 24 hour Emergency Number 77

Competition Scheduling Policy 77

NCAA Competition Scheduling Policy and Procedures 77

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Competition Scheduling Procedures 79

Conference Scheduling 79

Non-conference Home Competitions 79

Changes in contest schedule 80

Practices 80

Sunday Practice Policy 81

Fall Training Camps and Spring Postseason Practices 81

Contest Policies for Student-Athletes 81

Athletic Events 82

Coaches’ Responsibilities 82

Assistant Athletic Director for Communications and Game Management’s Responsibilities 82

Administrator On Duty’s Responsibilities 82

Athletic Trainer's Responsibilities 86

Laundry Attendant’s Responsibilities 86

Department Administrative Assistant’s Responsibilities 86

Announcer's Responsibilities 87

Ticketing Procedure 87

Concession Stand Policies 87

Sports Publicity 88

Social Media Policy 89

Personal Social Media Account Policy 89

Team Social Media Account Policy 90

Interview Policies 90

Internal Interviews Policy 90

External Media Interview Policy 91

Postseason Participation 91

Fundraising 91

Eagles Athletic Association Mission 91

Fundraising Policy 92

Summer Camps 93

Institutional Camps & Clinics 93

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Camp/Clinic Director’s Responsibilities 93

General Procedures for Biola University Sports Camps/Clinics 93

Camps/Clinics: Athletic Training Coverage Requirements 96

Outside or Privately Owned Camps 97

Procedures for Requesting Outside Camp/Clinic Employment 98

Facilities Policies and Usage 98

Usage Policies 98

Indoor Facilities 98

Outdoor Facilities 99

Athletic Training Facilities 101

Strength and Conditioning Facilities and Policies 101

Fitness Center and Weight Room 101

Biola Weight Room and Fitness Center Policies 101

Equipment & Apparel 102

Apparel or Equipment that Includes Institutional Identification 102

Retention of Equipment 104

Laundry Policy 104

Student-Athlete Health, Wellness and Services Offered 105

Athletic Training Mission Statement 106

Athletic Training Facilities 106

Athletics Health Care Administrator and Team Physician 106

Pre-Participation Examination Guidelines 106

Pre-Existing Injury Waiver 107

General Policies 107

Hours of Operation: 107

Athletic Training Room Guidelines 108

Confidentiality 109

Student Privacy Policy 110

Physical Therapy/Other Practitioner Referral 111

Equipment Check-out 111

Biola University’s Medical Care and Insurance Policies 112

Primary Insurance Information 112

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Secondary Insurance Information 112

Guidelines for Secondary Insurance: 112

Student-Athlete Injury Follow-up 113

Seeing a Doctor 113

After the Doctor’s Visit 113

Seeking a Second Opinion 113

Student-Athlete Patient Responsibilities: 114

Biola University Athletics Concussion Policy 114

Assessment 115

Treatment 115

Day of Injury Referral Criteria 115

Delayed Referral (after day of injury) 116

Return to Play Criteria 116

Return to Learn Criteria 117

Introduction 118

Sickle Cell Trait Testing/Screening, Notification, and Education Procedures 118

Testing Process: 118

Positive Test Notification, Counseling and Education Process 119

Athletic Training Personnel Education 120

Coaching Staff Education 120

Differential Diagnosis 120

Conditioning Guidelines 121

Practice/Game Guidelines 121

Management of Symptoms 121

Return to Play Following Removal from Participation 122

Emergency Treatment 122

Emergency Care of the Injured Student-Athlete: General Steps 122

Emergency Action Plan for Specific Sites 123

Chase Gymnasium: Volleyball and basketball venue 123

Emergency Personnel 123

Venue Location 123

Emergency Communication 123

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Emergency Equipment 123

Delineation of Medical Assistance 124

Al Barbour Field: Soccer and Track Complex 124

Emergency Personnel 124

Venue Location 124

Emergency Communication 124

Emergency Equipment 125

Delineation of Medical Assistance 125

Eagles Diamond: Baseball Field 125

Emergency Personnel 125

Venue Location 126

Emergency Communication 126

Emergency Equipment 126

Delineation of Medical Assistance 126

Tennis Center 127

Emergency Personnel 127

Emergency vehicle access 127

Venue Location 127

Emergency Communication 127

Emergency Equipment 127

Delineation of Medical Assistance 128

Freedom Field: Softball Complex 128

Emergency Personnel 128

Emergency vehicle access 128

Venue Location 128

Emergency Communication 128

Emergency Equipment 128

Lansing Pool: Swimming and Diving Facility 129

Emergency Personnel 129

Venue Location 129

Emergency Communication 129

Emergency Equipment 129

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Delineation of Medical Assistance 130

Emergency Action Plan for Off Campus 130

Emergency Personnel 130

Venue Location 130

Emergency Communication 131

Emergency Equipment 131

Inclement Weather and Air Quality Policy 131

Lightning Policy 131

Air Quality Policy 134

Extreme Heat Policy 136

Visiting Team Information 138

Substance Abuse Program 139

Program Purpose and Philosophy 139

Prohibited Substances 139

NCAA Tobacco Policy 140

NCAA Banned Drugs List (revised August 2016) 140

Biola Athletics Substance Screening Program 142

Education 142

Procedure 143

Discipline 144

First Violation 144

Second Violation 145

Appeal Process 145

Assistance in Overcoming Alcohol and Other Drug Abuse 147

Confidentiality 147

Counseling 147

NCAA Drug Testing Program 147

Sportsmanship and Ethical Conduct 149

NCAA Ethical Conduct 149

PacWest Principle of Sportsmanship and Ethical Conduct 150

Student-Athlete/Coach Conflict 151

Hazing Policy 151

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Student-Athlete Well-Being 152

Gender Equity, Diversity and Inclusion 152

Student Health Center 152

Campus Safety 152

Biola Counseling Center (BCC) 153

Learning Center 153

Writing Center 153

First Year Seminar 153

Residence Life 154

Student-Athlete Housing 154

Biola University Rules Compliance 155

Principle of Institutional Control 155

Shared Responsibilities 155

Biola University Athletics Compliance Committee 155

Responsibilities of the Compliance Committee (CC) 156

CC Members 156

Individual Compliance Responsibilities 157

The Advising Center 157

Assistant athletic director for compliance/SWA 158

Head/Assistant Coaches 160

Faculty Athletics Representative 160

Office of the Registrar 161

Financial Aid Office 161

Office of Undergraduate Admissions 162

President 162

Athletic Training Staff 163

Rules Violations Reporting & Investigating 163

Types of Violations 163

Rules Education 166

Athletics Staff 166

Coaching Staff 166

Student-Athletes 167

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Prospective Student-Athletes (PSAs) 167

Representatives of Athletics Interests 168

Rules Interpretations 168

Rules Interpretation Request Procedure 169

Admissions 169

Office of Undergraduate Admissions 169

Application Procedure 169

Application Fee Waiver 170

Admission Guidelines 170

First-time Freshmen 170

Transfer Students 171

Home-schooled Students 172

Standard Procedure 172

Procedure Without Transcripts 172

Readmitted Students 172

International Students 172

English Proficiency 172

Admissions Deadlines 173

Applying for fall semester 173

Applying for spring semester 174

Freshmen 175

Transfers 175

International Students 176

Initial Eligibility 177

NCAA Eligibility 177

Certification of Eligibility 177

NCAA Eligibility 177

Responsibility of the Office of the Registrar 179

Continuing Eligibility 180

Full-time Enrollment 180

Nine Hour Rule 181

24 Hour Rule 182

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75/25 Rule 182

10 Semesters 183

Good Academic Standing & GPA Requirements 183

Designation of Degree Program 184

Progress Towards Degree (PTD) 185

Exceptions 186

NCAA Transfer Eligibility Two-Year Transfers 186

Four-Year Transfers 187

Permission to Contact a Four-year College Transfer 189

Transferring Out 190

Appeals Process for Denial of Release 190

Summer School Procedures 192

Recruiting 192

Recruiting 193

Coaches Certification 194

Recruiting Actions 194

Telephone Calls 195

Electronic Transmissions 195

Contacts and Evaluations 196

Recruiting Off-Campus 197

Official Visits 197

Unofficial Visits 199

Complimentary Admissions for PSAs 200

Tryouts 200

Prospects 200

Current Enrolled Students (Non-Recruited Walk-On) 201

Playing & Practice Seasons 203

Declaration of Playing Season 203

Countable Athletically Related Activities (CARA) 203

NCAA Limitations 204

Golf Practice—Round Exception 204

Conditioning Activities – Outside of Playing Season 207

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Practice Prohibited After Competition 207

Non-countable Athletically Related Activities 207

CARA Logs Auditing Procedures 208

Weekly CARA Reports 208

Voluntary Athletically Related Activities 209

Amateurism 209

Initial Enrollment 209

Maintaining Amateur Status and Eligibility 211

Outside Competition 212

Male Practice Player 214

Student-Athlete Academic Responsibilities 216

Intercollegiate Athletics Class Attendance Policy 216

Financial Aid 218

Financial Aid Policy 218

Responsibility of the Financial Aid Office 220

Process for Initial Awarding of Athletic Scholarships for New, Incoming Student-Athletes 221

Process for Renewal, Non-Renewal, Reduction and Removal of Athletic Scholarships for Returning Student-Athletes 223

Policy for Revisions to Financial Aid Awards 225

Policy for Athletics Aid Reduction, Removal, & Non-Renewal 225

Non-Institutional Outside Financial Aid 228

Summer Session Athletic Aid 229

Packaging Aid for Graduate Student-Athletes 229

Contributions by Donors 229

Aid to Professional Student-Athletes 230

Incoming and Returning International Student-Athletes 230

Studying Abroad 230

Awards & Benefits 230

Extra Benefits 230

Allowable Benefits 231

Occasional Meals 232

Complimentary Admissions for Student-Athletes 233

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Awards 233

Student-Athlete Employment 234

Employment Earnings 234

Procedures for the Academic Year 234

Procedures for End of the Spring Semester 235

Student-Athlete Employment at Camps/Clinics 235

Team Managers 236

Promotional Activities 238

Institutional, Charitable, Educational or Nonprofit Promotions. 238

Recruiting Service Consultants 239

Employment with Professional Sports Organizations 239

Student-Athlete Well-being 239

Honesty and Sportsmanship 239

Student-Athlete Conduct 239

Academic Misconduct 240

Pre Enrollment 240

Post Enrollment 240

Gambling and Sports Wagering 241

Education 242

Disciplinary Action 242

Sanctions 243

Appendices 244

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PurposeoftheManualTheBiolaAthleticsOperationsandComplianceManualisdesignedtobearesourceforcoachesandstaffintheathleticsdepartmentatBiolaUniversity.ItisintendedtoprovideinformationthatisessentialforabetterunderstandingofthepoliciesandproceduresofBiolaAthletics.Thismanualisdesignedforusebyallathleticsstaffasareferenceforgeneralathleticsproceduresandpolicies.Inordertokeepupwiththeever-changingclimateofcollegeathletics,thisisalivingdocumentthatwillbeupdatedannuallyatminimum.

Thisdocumentisnotintendedtobetheonlyresourceforguidance.OtherresourcesincludetheBiolaEmployeeHandbook,theStudent-AthleteHandbook,theNCAADivisionIIManual,theuniversityCatalogandotherdocumentsastheyareissuedthatserveasacollectivebodyofinformationoninstitutionalpolicyandguidelinesforallstaffandadministration.

Anycoachesorstaffmemberswhohavequestionsregardingthismanualortheinstitutionalpoliciesareencouragedtoconsultwiththeappropriateadministratorand/orthedirectorofathletics.

Asanathleticsdepartment,wearefocusedontheuniversityplanaspirations:

1. SpiritualDevelopmentandProclamation.Westrivetodisciplestudent-athletesinspiritualformationsothattheyembodyandproclaimthegospeldemonstratedthroughgoodsportsmanship,ministryoutreachandmentoringrelationshipsbetweencoachesandstudent-athletes.

2. CrossCulturalCommunity.Weareworkingtowardexpandinglocalandglobalcross-culturalformationthroughimprovingrecruitmentandretentionofadiverseathleticscommunity.

3. FurtherDeveloptheAthleticsCommunity.Throughgreatersportsawarenessinterdepartmentally,oncampus,andinthestudentbody,wehopetoincreasecommunitywithinourteams,amongourteamsandthroughoutthegreaterBiolaUniversitycampus.

4. RecruitandRetainQualityChristianStudent-AthletesandStaff.Tostrengthenstudent-athleteandstaffretention,wearehiringexcellentstaffmembersandfocusingona"guardthegate"mentalityinourrecruiting,outliningclearexpectationsintherecruitmentofourstudent-athletes.

Asastaff,weareexcitedaboutwhathasbeenaccomplishedandwillbeaccomplishedinandthroughBiolaAthleticstothegloryofGod!

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BiolaUniversityMission,VisionandValues

BiolaUniversityVisionStatementThevisionofBiolaUniversityistobeidentifiedamongtheworld’sforemostChrist-centereduniversities—acommunityabidingintruth,aboundingwithgraceandcompelledbyChrist’slovetobearelevantandredemptivevoiceinachangingworld.

BiolaUniversityMissionStatementThemissionofBiolaUniversityisbiblicallycenterededucation,scholarship,andservice—equippingmenandwomeninmindandcharactertoimpacttheworldfortheLordJesusChrist.

BiolaUniversityValuesThevaluesofBiolaUniversityarethoseessentialthingsthatguidehowwecarryoutourmission.Wesummarizetheminthreewords:truth,transformationandtestimony.Eachvalueprovidesafocalpointforthelifelongpatternsweaimtodevelopinourstudents.

Truth—PatternsofThought:Webelievetruthexists,isfoundinthepersonofJesusChristandisrevealedintheBibleandinthecreatedorder.Wealsobelievethattruthmustbepursued.Learningtheartofpursuingtruthis,indeed,atthecenterofaBiolaUniversityeducation.Ourfacultyteachandmodelthispursuitinordertodevelopinourstudents,patternsofthoughtthatarerigorous,intellectuallycoherentandthoroughlybiblical.

Transformation—PatternsofHeart:JesusChristtransformsindividuals.AsaChrist-servinguniversity,theentireBiolaexperienceisdesignedforlifetransformationinChrist.Ourgoalisthateachgraduatewillhaveformedapersonalvaluesystem—onethatisfirmlyrootedintruthandisintegrative,globallyinformedandcompassionate—thatwillinfluencetheirlifelongaffections,decisionsandactions.Saiddifferently,wewantourstudentstodeveloppatternsofheartthatreflecttheheartofGod.

Testimony—PatternsofAction:BiolaUniversity'smissionistoimpacttheworldfortheLordJesusChrist.Thismissionisfulfilledwhenourgraduatesdemonstrate"theobedienceoffaith"inservicetoothersthroughwordsofwisdom,professionalandpersonalcompetencies,heartsofcompassionandactsofcourage.Weequipourstudentswithpatternsofactiontoleadinthefaceofunscriptedproblemsforthegoodofachangingworld,andtodosointhepoweroftheSpirit,forthegloryofGod,tobringmanytosalvationinChrist.

BiolaAthletics

HistoryTheBibleInstituteofLosAngeleswasfoundedin1908,indowntownLosAngeles,but

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movedtoitspresentsuburbancampusinthecityofLaMiradain1959.Bythenanaccreditedcollege,thenewcampusprovidedamplespaceforathleticsfacilities.Thefirstathleticsdirectorhadbeenhiredin1957andhebegantoformulateplansforthesponsorshipofcompetitiveteams.

Thefirstteamsweremen’ssoccer,baseballandtennis(1960),men’sandwomen’sbasketball(1961),women’stennis(1962),wrestling(discontinuedin1986),men’strackandcrosscountry(1964)andwomen’svolleyball(1969).Duringthe1980sand1990s,eightadditionalsportswereadded.BythistimeBiolahadbecomeauniversity.Thenewteamsincludedmen’sindoortrackandfield(1981),women’strackandcrosscountry(1987),women’ssoccer(1992),women’ssoftball(1993),women’sindoortrackandfield(1994)andmen’sandwomen’sswimminganddiving(1997).Thefinalsportsaddedweremen’sandwomen’sgolf(2007)andmen’stennis(2007).

Thefirstnationalaffiliationoccurredin1964,whenBiolamen’sathleticsjoinedtheNationalAssociationofIntercollegiateAthletics(DistrictIIImember).ThiswasfollowedbyBiolawomen’sathleticsbecomingaffiliatedwiththeAssociationforIntercollegiateAthleticsforWomenin1971.In1981,women’sathleticslefttheAIAWandjoinedmen’sathleticsasNAIAmembers.WhileNAIAaffiliates,thefinalchangehappenedin1994,whenBiolabecameamemberoftheGoldenStateAthleticConference.

InJulyof2016,Biolabeganathree-yearprovisionalmembershipperiodintheNationalCollegiateAthleticAssociationDivisionII.Biolawillbecomeafullyactivememberinstitutionin2019–20withfullprivilegesforpost-seasoncompetition.BiolabegancompetinginthePacificWestConferenceduringtheFallof2017.

BiolaAthleticsMissionStatementBiolaAthleticsexiststorecruitandeducateadiversegroupofChristianstudent-athletestoreachtheirfullpotentialathletically,relationally,emotionally,spirituallyandacademically—equippingtheminmindandcharactertoimpacttheworldforChrist.

BiolaAthleticsPhilosophyBiolaUniversityAthleticsservestorecruitandeducateadiversegroupofChristianstudent-athletestocompeteintheNCAADivisionII.Theinstitutionsupportsitsstudent-athletesinreachingtheirfullpotentialathletically,relationally,emotionally,spirituallyandacademically.Webelieveintheholisticdevelopmentofastudent-athlete—livinglifeinthebalance—inordertothriveatBiolaandbeyond.Thefollowingareareasoffocusforholisticdevelopment,aswellasthevaluesshapingthedepartmentanduniversity.

A. BiolaAthleticsseekstofosterabalancedandinclusiveapproachinwhichstudent-athleteslearnanddevelopthroughtheirchosenacademicpursuits,incivicengagementwiththeircommunitiesandinathleticscompetition.

B. Wearecommittedtothephysicalandeducationalwell-beingofstudent-athletes,

includingmaintaininganenvironmentthatvaluesculturaldiversityandgenderequityamongstudent-athletesandintercollegiateathleticsdepartmentstaff.

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C. Wearecommittedtoensuringthatcoachesandadministratorsexhibitfairness,

opennessandhonestyintheirrelationshipswithstudent-athletes.Weseektoempowerandgivevoicetothestudent-athletesviatheStudent-AthleteAdvisoryCommittee.

D. Webelieveapositiveathleticenvironmentandethicalapproachtosport,

scholarshipandserviceareimportanttocharacterdevelopmentandtheoverallsuccessoftheintercollegiateathleticexperience.Wevaluerespect,fairness,civility,honestyandresponsibility.Thesevaluesshouldbemanifestinthefullspectrumofactivitiesaffectingtheathleticsprogram.

E. Inordertocreateanatmosphereofrespectandcivility,wearecommittedto

protectingindividualsfromunlawfuldiscriminationorharassmentwithrespecttogovernancepolicies,educationalprograms,activities,andemploymentpolicies.

F. Werecognizethatourstudent-athletesarenotsimplymembersoftheirteam,but

alsomembersofthestudentbodyasawholeaswellasmanyotheroutsidecommunities.Wethereforestrivetoprotectthetimeofthestudent-athletesotheymaybefullyimmersedinoutsidecommunitiesandtrulyexperience“lifeinthebalance.”

G. WiththegoalofbeingamodelNCAADivisionIIinstitution,Biolaisstrongly

committedtotheprincipleofrulescompliance.WearefullyinvestedincomplyingwithallapplicableAssociationrules.PartnershipswithotherPacWestConferenceinstitutionsprovideanimportantaccountabilityinthisarea.

Withinthescopeoftherulesofcompliance,theinstitutioniscommittedtomaintainingthestrictestgovernanceasitrelatestorecruiting,awardingfinancialaid,trackingstudent-athleteeligibilityandactivity,meetingallsportsponsorshiprequirementsandmaintainingethicalaccountingpractices.

Inadditiontotheaboveguidingprinciples,BiolaAthleticsisfocusedonthefollowingfundamentalphilosophiesthathelpdefineanddistinguishwhoweare:

● Academics-AspartoftheLivingLifeinTheBalanceinitiative,BiolaUniversityiscommittedtosupportingtheacademicsuccessofitsstudent-athletes.Biolaprovidesatoptiereducationforallstudentsandisspecificallycommittedtoprovidingthesupportnecessarytoensureapathtograduationthatdemonstratesgraduationratesforstudent-athletesthatareatleastequaltothoseofthegeneralstudentpopulation.

● Athletics-BiolaUniversityiscommittedtoprovidinghighlycompetitiveprograms

thataspiretocompeteforNCAADivisionIInationalchampionships.Webelievethe

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keytoaccomplishingathleticsuccessisthroughthequalityChristianleadershipofcoachesandstrongadministrativesupport,allowingstudent-athletestoreachtheircollectiveteampotential.Inaddition,weoffertoplevelathleticfacilities,equipment,strengthtrainingandathletictrainingsupporttohelpourstudent-athletesrealizetheirfullpotential.Itisourgoaltoseeallstudent-athletesdevelopintheirsport,sothattheyaremoreskilledattheconclusionoftheirtimeatBiolathanwhentheybegan.

● SpiritualDevelopment-BiolaUniversityiscommittedtoprovidinganeducational

experiencethatintegratesChristianfaithwitheveryaspectoftheuniversityexperience.Webelievetheintercollegiateathleticsexperiencecanplayasignificantroleinthespiritualdevelopmentofeverystudent-athlete,andwehavedevelopedourprogramswithspiritualgrowthatthecore.WebelieveathleticsatBiolaprovidesanopportunitytoinvestinthedevelopmentoftheentirestudent-athlete’sholisticdevelopmentinmind,bodyandsoul.

● CommunityEngagement-BiolaAthleticsiscommittedtoactiveengagementwith

ourcommunitiestoenhancerelationshipsbetweenourstudent-athletesandcommunitymembersanddevelopasharedcivicexperienceinourstudent-athletes.Webelievethiscommitmentgoesbeyondperiodicservicework;itshouldbetiedtoanactiveandcontinuingengagementwithoursurroundingcommunities,motivatedbyourChristianloveforothers.Weseektonotonlyengagethecommunityoffcampus,butalsotoprovideopportunitiestobringthecommunityontoourcampusandengagetheminapositive,family-friendlymanner.

● Post-GraduationSuccess-BiolaAthleticsiscommittedtodevelopingourstudent-

athletes’character,rootedintheirChristianfaith,sothattheycansuccessfullytransitiontobecomeproductivemembersofsocietyaftertheygraduate.Wealsobelieveinanathleticmodelthatallowsourstudent-athletestofocusonacademicpursuits,obtaininternshipsforcareerpreparedness,anddevelopastrongspiritualfoundationtothriveholisticallybeyondgraduation.

BiolaAthleticsNationalAffiliation

NationalAffiliationBiolaUniversityisaprovisionalmemberoftheNCAADivisionII.

AbouttheNCAADivisionIINCAADivisionIIisacollectionofapproximately300collegesanduniversitiesthatprovidethousandsofstudent-athletestheopportunitytocompeteatahighlevelofscholarshipathleticswhileexcellingintheclassroomandfullyengaginginthebroadercampusexperience.Thisbalance,inwhichstudent-athletesarerecognizedfortheiracademic

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success,athleticscontributionsandcampus/communityinvolvement,isattheheartoftheDivisionIIphilosophy.

NCAAPhilosophyandStrategicPositioningPlatform

NCAAMissionTogoverncompetitioninafair,safe,equitableandsportsmanlikemanner,andtointegrateintercollegiateathleticsintohighereducationsothattheeducationalexperienceofthestudent-athleteisparamount.

DivisionIIPositioningStatementHighereducationhaslastingimportanceonanindividual’sfuturesuccess.Forthisreason,theemphasisforthestudent-athleteexperienceinDivisionIIisacomprehensiveprogramoflearninganddevelopmentinapersonalsetting.TheDivisionIIapproachprovidesgrowthopportunitiesthroughacademicachievement,learninginhigh-levelathleticcompetitionanddevelopmentofpositivesocietalattitudesinservicetocommunity.ThebalanceandintegrationofthesedifferentareasoflearningopportunityprovideDivisionIIstudent-athletesapathtograduationwhilecultivatingavarietyofskillsandknowledgeforlifeahead.

DivisionIIAttributes● Learning Multipleopportunitiestobroadenknowledgeandskills ● Balance Emphasisoncollectiveknowledge;integrationofskills ● Resourcefulness Versatileskillsetdrawnfrombroadrangeofexperiences ● Service Positivesocietalattitudethroughcontributionstocommunity ● Passion Enthusiasticdedicationanddesireineffort ● Sportsmanship Respectforfairness,courtesy;ethicalconducttowardsothers

ConferenceAffiliationBiolaUniversityisamemberofthePacificWestConferencefor15ofitssports.Inmen’sswimminganddivingaswellaswomen’sswimminganddiving,BiolaUniversityisamemberofthePacificCollegiateSwimmingandDivingConference(PCSC).

PacWestmembersincludeAcademyofArtUniversity(SanFrancisco,Calif.),AzusaPacificUniversity(Azusa,Calif.),CaliforniaBaptistUniversity(Riverside,Calif.),ChaminadeUniversity(Honolulu,Hawaii),ConcordiaUniversityIrvine(Irvine,Calif.),DixieStateCollegeofUtah(St.George,Utah),DominicanUniversityofCalifornia(SanRafael,Calif.),FresnoPacificUniversity(Fresno,Calif.),UniversityofHawaiiHilo(Hilo,Hawaii),HawaiiPacificUniversity(Honolulu,Calif.),HolyNamesUniversity(Oakland,Calif.),NotreDamedeNamurUniversity(Belmont,Calif.),andPointLomaNazareneUniversity(SanDiego,Calif.).

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BiolaAthleticsStaffDirectoryName Title Email PhoneNumber

Administration

Dr.BethanyMiller DirectorofAthletics bethany.miller@biola.edu (562)777-4082

EddieShepard AssociateAthleticDirectorforInternalOperations

edmond.e.shepard@biola.edu (562)903-4717

AmyJungkeit AssistantAthleticDirectorforCompliance/SWA

amy.jungkeit@biola.edu (562)777-4014

NeilMorgan AssistantAthleticDirectorforCommunicationsandGameManagement

neil.morgan@biola.edu (562)903-4889

NathanCook AssistantAthleticDirectorforFacilitiesOperations

nathanael.d.cook@biola.edu(562)944-3140

WhitneyKirby AdministrativeAssistanttotheDirectorofAthletics,AthleticsOperations

whitney.kirby@biola.edu (562)906-4522

AnnieRicafranca AthleticsDepartmentAdministrativeAssistant

annie.h.ricafranca@biola.edu (562)903-4887

AthleticTrainingStaff

JohnWiese AssistantAthleticDirectorforSportsMedicine

john.wiese@biola.edu (562)944-0351x5942

LindaRuggles AssistantAthleticTrainer linda.ruggles@biola.edu (562)944-0351x5905

AshleySaunders

CorySmith

AssistantAthleticTrainer

AssistantAthleticTrainer

ashley.saunders@biola.edu

cory.smith@biola.edu

(562)944-0351x3065

ElleFarrar AthleticTrainingIntern elle.farrar@biola.edu (562)944-0351x3143

Baseball

JaySullenger HeadBaseballCoach jay.sullenger@biola.edu (562)944-0351x5937

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AndySmith AssistantBaseballCoach andrew.c.smith@biola.edu

JustinHixson AssistantBaseballCoach justin.hixson@biola.edu

GabeIhrig

DavidMunoz

AssistantBaseballCoach

VolunteerAssistantBaseballCoach

gabe.ihrig@biola.edu

Men’sBasketball

Dr.DaveHolmquist

HeadMen’sBasketballCoach dave.holmquist@biola.edu (562)906-4519

JuliousColeman Asst.Men’sBasketballCoach julious.coleman@biola.edu (562)903-4725

DavidCone Asst.Men’sBasketballCoach david.e.cone@biola.edu

DonJohnson Asst.Men’sBasketballCoach

JohnStiver Asst.Men’sBasketballCoach

Women’sBasketball

AlanNakamura HeadWomen’sBasketballCoach alan.nakamura@biola.edu (562)777-4082

Positioncurrentlyopen

Asst.Women’sBasketballCoach

GraceRicafranca Asst.Women’sBasketballCoach grace.m.ricafranca@biola.edu

AnniePark VolunteerAsst.Women’sBasketballCoach

CrossCountry/TrackandField

SeanHenning HeadXC/TandFCoach sean.henning@biola.edu (562)944-0351x5929

JasonHitchens Asst.XC/TandFCoachSprint/Hurd./Rel.

OrlandoAlfaro

DaveHogan

AssistantPoleVaultCoach

Asst.TandFCoach-Throws

KevinHorchler AssistantCoach

JordanSmith

LyndeeDawson

AssistantCoach

VolunteerAssistantCoach

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JordanTuin VolunteerAssistantCoach

Men’sGolf

Positioncurrentlyopen

HeadMen’sGolfCoach bu.mens.golf@biola.edu (562)944-0351x3147

Women’sGolf

JaneCarr HeadWomen’sGolfCoach bu.womens.golf@biola.edu (714)319-7404

MonicaMartin

GaryCarr

Women’sGolfAssistantCoach

VolunteerWomen’sGolfAssistantCoach

Men’sSoccer

ToddElkins HeadMen’sSoccerCoach bu.men.soccer@biola.edu (562)944-0351x5965

PhilYovino AssistantMen’sSoccerCoach philip.yovino@biola.edu

BryanPrice AssistantMen’sSoccerCoach

DylanMartinez AssistantMen’sSoccerCoach

Women’sSoccer

ErinBrunelle HeadWomen’sSoccerCoach bu.women.soccer@biola.edu (562)944-0351x5970

JoshJuarez AssistantWomen’sSoccerCoach

BryanPrice

MirandaStarbeck

AssistantWomen’sSoccerCoach

AssistantWomen’sSoccerCoach

Softball

LorieColeman HeadSoftballCoach bu.softball@biola.edu (562)944-0361x5935

MorganFacchini AssistantSoftballCoach bu.softball@biola.edu (562)944-0361x5935

NicoletteUdria AssistantSoftballCoach

KaseyHormel AssistantSoftballCoach

SwimandDive

RyanKauth HeadSwimandDiveCoach bu.swimming@biola.edu (562)944-0351x5923

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AndrewNelson AssistantSwimandDiveCoach andrew.c.nelson@biola.edu

MichelleWelsch AssistantSwimandDiveCoach

AmyKwan DiveCoach amy.kwan@biola.edu

Men’sandWomen’sTennis

DavidGoodman HeadMen’s&Women’sTennisCoach

mens.tennis@biola.edu (562)944-0351x3146

MarkGoodman

LukeMountain

AssistantTennisCoach

AssistantTennisCoach

Volleyball

AaronSeltzer HeadVolleyballCoach bu.volleyball@biola.edu (562)944-0351x5936

GraceeTeague AssistantVolleyballCoach bu.volleyball@biola.edu

BrittaBlaser

JacobMarrero

AssistantVolleyballCoach

AssistantVolleyballCoach

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JobDescriptions

DirectorofAthleticsReportsto: Vicepresidentforenrollmentmanagementandthepresident

Summary: Thedirectorofathleticsisresponsiblefortheconductoftheentireathleticprogramunderthepoliciesandproceduressetforthbytheuniversityadministration.

Function: ThedirectorofathleticsisthechiefofficerforBiolaUniversity’sintercollegiateathleticsprogram.Thedirectorisresponsibleforsettingthevisionandphilosophyoftheprogram,withgreatattentiongiventothecare,supportandeligibilityofstudent-athletesandsupervisionoftheircoachesandsupportstaff.Thepositioninvolvessignificantadministrativedutiesincludingbudget,scholarshipdistribution,rulescompliance,gamemanagement,facilitiesmanagementandmarketing/promotion.ThedirectorofathleticshastheuniqueopportunitytoleadBiolaUniversitytoanewathleticaffiliationwiththeNCAA,DivisionII.

Responsibilities:

1. Visionanddirection:ProvidesvisionanddirectionfortheintercollegiateathleticsprogramatBiolaUniversity.Establishesandreportsonannualdepartmentalgoals.Representstotheuniversitytheimportanceofathleticstotheuniversitybrandandthecampuscommunity.Encouragescoachesandstudent-athleteswithhis/hervisibilityandconsistentpresenceatathleticevents.

2. Coachingandsupportstaff:Responsibleforthehiring,training,supportandevaluationofthecoachingandsupportstaff.Holdsregularindividualandcollectivecoachmeetings.Encouragescoachestoestablishannualgoalsandholdsthemaccountableforthosegoals.

3. Care/development/disciplineofstudent-athletes:Thesupportofstudent-athletesisperhapsthemostimportantresponsibilityofthedirectorofathletics.Heorsheisresponsibleforthewell-beingofthestudent-athletes,providingaphysically,sociallyandemotionallysafeenvironment.Coachesareregularlytrainedonmattersofstudentsupport,includingtrainingintheirsport,academicsuccess,spiritualgrowthandcharacterdevelopment.ThedirectorofathleticsworksintandemwithcoachesandStudentDevelopmentstafftoensurestudent-athletesfollowtheuniversity’sstandardofconduct.

4. Scholarshipmanagementandagreements:Withinputfromthevicepresidentofenrollmentmanagement,thedirectorofathleticsdeterminesthestrategicdistributionofathleticscholarshipstotheuniversity’sintercollegiateteams.He

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orsheworkswiththecoachestoensuretheeffectiveuseofthescholarshipfunds.Thedirectoralsooverseesthewrittenscholarshipagreementsandrenewalpolicies.Withthevicepresident,thedirectorbalancesthevariousphilosophiesofuseofscholarships(meetingenrollmentgoals,rewardforperformances,theopportunityforteamsuccess,etc.).

5. Nationalandconferencecomplianceandeligibility:TheDirectorensuresthatstudent-athletesmeetandretaineligibilitytoparticipate.HeorsheestablishesacultureofcompliancewithinthedepartmentasitrelatestodocumentingcompliancewithNCAADivisionII,conferenceandTitleIXregulations.

6. Liaisonwithcampusandnationalorganizations:Thedirectororhis/herdesignaterepresentstheathleticsdepartmenttoadministrativedepartmentsandfacultyattheuniversity,advocatingfortheneedsofstudent-athletes.HeorsherepresentsBiolatotheNCAAandthePacWestConference.Thedirectormustbeeffectiveinbuildingimportantrelationshipsandforgingnetworksbothonandoffcampus.

7. Budget/fundraising:Overseestheeffectivemanagementofthedepartment’soperatingbudget.Ensuresthatresourcesaredistributedinanequitableyetstrategicmanner.Isanadvocateforfundraisingefforts.

8. Administrationofhomecontests:EnsuresthatathleticcontestsheldatBiolaUniversityareadministeredeffectively,overseeingsuchaspectsasgamemanagement,statsandrecordkeeping,refereeandopponentcontracts/agreementsandasafe,positivegameenvironment.

9. Promotion,marketing,publicrelations:IntercollegiateathleticsoffersasignificantopportunitytodevelopschoolspiritamongstBiolastudents,staff,faculty,alumniandthesurroundingcommunity.Thepopularityofsportsintoday’sculturealsoprovidestheuniversitywithanopportunityforpublicityandinfluence.Assuch,thedirectorsupportsandresourcestheeffectivepromotion,marketingandpublicrelationscomponentsoftheBiolaAthleticsprogram.

10. Teamministry/outreachandspiritualgrowth:Thedirectorofathleticsestablishesthedepartmentphilosophyandgeneralteamexpectationsforthespiritualgrowthofstudent-athletes.Thisinvolvesthetrainingofcoachesandencouragingministry/mission/outreachactivities.Thedirectorseekstodevelopandenhancetheathleticsprogram’sreputationwithandimpactonthecampusandthelocalcommunity.

11. Athleticfacilities:Thedirectorofathleticsconductsperiodicinspectionoftheuniversity’sathleticfacilities,advocatingforrepairsandimprovement.HeorsheisresponsibleforpolicyonusebystudentsandthirdpartiesandworkstodevelopstrongrelationshipswiththeFacilitiesstaffattheuniversity.

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12. EnrollmentManagementinvolvement:ThedirectorofathleticsisamemberoftheseniorleadershipteamofEnrollmentManagement,agroupthatcurrentlyincludestheassociatevicepresidentforuniversityadmissions,theseniordirectoroffinancialaid,andthedeanforstudentsuccess.ThedirectoractivelycontributestocollaborativeworkwithintheEMdivision,sharingleadershipresponsibilitiesanddivisionaltasksandensuringtheparticipationofBiolaAthleticsindivisionalactivities.

13. Strategicplan,handbooks,policymanuals:AnaspectofstrongadministrationofBiolaAthleticsisthecreationandtimelyupdateofcurrentaffiliationregulationsandNCAArequiredpolicies,procedures,handbooks,strategicplansandotherdocuments.Thedirectorofathleticscarriesultimateresponsibilityforthesematerials.

14. Athleticaffiliationtransition:ThedirectorofathleticshastheuniqueopportunitytoleadBiolaUniversityasittransitionsfromtheNAIAtotheNCAA,DivisionII.TheprocessbeganwithaBoardofTrusteesresolutioninJanuary2015andwillhopefullyconcludewithfullmembershipin2019–20.Eachyearoftheprocesswillprovidechallengesandrewardsforthedirector,buttheendresultwillbemembershipinaconferenceandnationalassociationwhosephilosophyandvaluesarealignedwiththoseofBiolaUniversityandwillprovideincreasedbranding,enrollment,fundraisingandinfluenceopportunitiesforBiolaUniversity.

15. Lifestyle/supportofemployees:Participateinthespiritualgrowth,development,careandsupportofdirectreports.

16. Supportsandencouragesacomprehensiveruleseducationprogram:Thedirectorofathleticsoverseesandworkswiththeassistantathleticdirectorforcompliance/SWA,participatesintheextensiveruleseducationandcomplianceprogram,bothwithinathleticsaswellasacrosstheinstitution.ThiswillinvolvecommunicationandeducationofstaffandfacultythroughouttheBiolacampus.

17. DutiesspecifictoservingasNCAAdirectorofathletics:

● EvaluatespotentialNCAAruleviolationsandnotifiesthevicepresidentofenrollmentmanagementandpresidentofanyviolations.

● Declaresstudent-athleteswhoviolateNCAArulesineligible. ● GeneratesandpromotesNCAAlegislativeproposals. ● ProvidesaletteraddressingNCAArulestonationalletterofintentsignees. ● Supervisesgrant-in-aiddistributionforallsports. ● Supervisesprocessofinitialandannualrenewal/non-renewalofathletic

grants-in-aid. ● Createsanenvironmentthatprioritizessportsmanshipandcivility. ● EstablishesdepartmentalgoalsthatarealignedwiththeDIIStrategic

PositioningPlatform,includingtheroleathleticscanplayinstrengthening

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thebondbetweentheinstitutionandthecommunity. ● IsoneoffiveindividualsauthorizedtomakecontactwiththeNCAA

academicandmembershipaffairsstaffasoutlinedinNCAAConstitution5.4.1.2.

18. Performotherdutiesasassigned.

Supervisionover:

ThedirectorofathleticssupervisestheBiolaAthleticsstaff,includingcoaches,administrators,supportstaffandathletictrainers.Heorshealsoprovidesdotted-linesupervision(withtheOfficeofAdvancement)ofthedirectoroftheEaglesAthleticAssociation.Directreportswillvarydependingontheorganizationalstructureestablishedbythedirectorofathletics.

AssociateAthleticDirectorforInternalOperationsReportsto: Directorofathletics

Summary: TheAssociateAthleticDirectorforInternalOperationsisanintegralmemberoftheseniorleadershipteamoftheBiolaAthleticsDepartment.HeorshemanagesandoverseestheAthleticsDepartmentbudget,facilitiesandtransportation,academicsupportservices,coordinateshiringofemployees,andhassignificantsupervisionresponsibilitiesthatincludeuptotendirectreports.

Responsibilities:

1. StaffLeadership:Providesupervisionofheadcoachesandsupportstaffofuptotenemployees.Thiswillincludeoneononemeetings,goalformationandannualperformancereviews.

2. BudgetManagement:Monitors,approves,andauditsallathleticsdepartmentfinancialrequestsandtransactions.Preparestwoannualbudgetprojectionsaccordingtouniversityrequirements.Ensureaccuracyofgeneralledgersforallathleticoperational,recruitingandfundraisingbudgets.Heorshealsomonitorscoaches’sportscampfinances.

3. Budgetdevelopmentandtraining:Assistscoachesandthedirectorofathleticsindevelopingandexecutingoperationalbudgetplans.

4. CreditCards:TrainingandoversightoftheBiolaUniversitycreditcardsissuedtoalladministrativestaff,athletictrainers,headcoaches,andselectassistantcoachestokeepincompliancewithbothinstitutionalandNCAAbestpractice.

5. Teamtravel:Assistscoachesintheproperexecutionofallrequiredpaperworkfortravelingteams.Overseestransportationarrangementstoassistteamtravel.

6. Organizationalhiringoversight:WorksinconjunctionwiththeHuman

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Resourcesofficetohireallcoaches,assistantcoaches,andstudentworkersinaccordancewithuniversitypolicies.Inadepartmentwith34part-timecontractassistantcoaches,thisrequiresstrongcoordinationwiththeHumanResourcesdepartment.

7. NewEmployeedepartmenttrainingandorientation:Trainsnewcoachesindepartmentalanduniversitypoliciesandproceduresrelatedtobudget,finance,purchasing,andtravel.

8. DepartmentRepresentationoninterdepartmentalcommittees/councils:Ex-officiomemberofAthleticsAdvisoryCommittee.

9. Financialaidresponsibilities:Monitors,approves,andauditsathleticfinancialaidasrequested.

10. AthleticsEvents:Assistswithplanningandfollowthroughofdetailsnecessaryforathleticeventsandspecialevents.ThiswillincludeHallofFame,AthleticsBanquet,MidnightMadness,andothers.

11. Compliancerelatedduties:Demonstratesknowledgeofandcompliancewithallconferenceandnationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

12. AcademicSupport:Evaluatesandmakesrecommendationsforimprovingacademicsupportservicesforstudent-athletes.

13. Lifeskillsprogram:Developandimplementalifeskillsorsimilarprogramforstudent-athletesatBiolaUniversity.

14. EquipmentSupervision:Workwiththelaundryattendant,complianceofficer,andcoachestodevelopacheckinandcheckoutsystemforuniformsandequipment.

15. Student-athleteSurveysandExitInterviews:Overseethedevelopmentofadepartment-widestudent-athleteexit-interviewprocessandcontinuingstudent-athletesurveys.

16. FacilitiesLiaison:CoordinatefacilitiesprojectsandserveasdepartmentliaisonwithFacilitiesServices.Representtheathleticsdepartmentwithregardtofacilitiesmaintenanceanddevelopment.

17. EnrollmentManagementreports:InconjunctionwiththeAthleticsDepartmentLeadershipTeam,submitBalanceScorecardandannualbenchmarkstoEnrollmentManagementDivisionleadership.

18. NCAA,EADA,andotherreports:OverseecompletionofallrequiredNCAAreports,EADAsubmissions,andotherassessmentsasassigned.

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19. Otherduties:Performsotherrelateddutiesandresponsibilitiesasassignedbythedirectorofathletics.

AssistantAthleticDirectorforCommunicationsandGameManagementReportsto: Directorofathletics

Summary: PerformsfunctionsassociatedwithmanagingtheBiolaAthletics’mediarelationsandgameoperationsactivities;providespositivepromotionofBiolaAthleticsthrougheveryavailablecommunicationoutlet;responsiblefortheproductionofofficialpublications.

Responsibilities:

1. PrimaryinformationalcontactwithBiolaconstituenciesforallathleticteams.2. Responsibleforpublicity,information,gamemanagementandpromotion.3. DisseminatespublicityandinformationaboutBiolaAthletics,itsstudent-

athletesandstaff.4. Writesandeditsgamesummariesandhumaninterestarticles.5. MaintainstheBiolaAthleticswebsiteaswellassocialmedia(Twitter,

Instagram,Facebook,YouTube,etc.)6. CoordinatorofBiolaAthleticspublications.7. Coordinatorofallhomeathleticevents(staffing,ticketsales,fanexperience,

etc.)8. PlansandoverseesannualAthleticsHallofFameevent.9. Recruits,trains,leadsandsupervisesastudentcadrethatsupportseachareaof

theaboveresponsibilities.10. Supervisesstatisticalgathering,reporting,maintenanceandrecordkeeping

procedures.11. IsamemberoftheAthleticsLeadershipTeam.12. Attendsallstaffmeetings.13. InvolvedintheEnrollmentManagementdivisionleadershipgroup,attending

divisionalmeetingsandperformingcommitteefunctionsasassigned.14. BiolaAthleticsphotographer.15. Demonstratesknowledgeofandcompliancewithallapplicableconferenceand

nationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

16. Performsotherdutiesasassigned.

AssistantAthleticDirectorforCompliance/SWAReportsto:Directorofathletics

Summary:Theassistantdirectorofathleticsforcompliance/SWAdirectsandmonitorsallNCAAandconferencecomplianceissuesassociatedwiththeadministrationoftheuniversity'sathleticprograms.Theassistantdirectorofathleticsforcompliance/SWAdevelopsandmaintainsacomprehensiveruleseducationprogramfortheathleticsstaffand

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willprovideruleseducationtostudent-athletesandtostaffoutsideathleticswithcomplianceresponsibilities.AstheSeniorWomanAdministrator,sheisamemberoftheseniormanagementteamwithinthedepartmentandisakeydecisionmakerinathleticsmatters.

Responsibilities:

1. UnderstandsandagreestoabidebythemissionofBiolaUniversityandBiolaAthletics.

2. ServesontheBiolaAthleticsleadershipteam.3. Theassistantdirectorofathleticsforcompliancehasbeendesignatedandis

currentlyservingasBiolaSeniorWomanAdministrator(SWA).a. AsSWA,ispartofthesenioradministrativemanagementteam,andisinvolvedinbudgetallocations,equivalencyreviews,departmenthiringprocesses,andotherkeydecisionmakingprocesses. b. AsSWA,travelstoPacWestConferencemeetingsasrequestedbythedirectorofathleticstorepresentBiolaUniversityataConferenceandNationallevel.

4. ServesasdelegateattheNCAAConventionintheabsenceofthedirectorofathletics.

5. ServesontheSubcommitteeforGenderEquity,Diversity,andInclusionandreviewstheEquityinAthleticsDisclosureActreportandimplementationoftheStrategicPlansforGenderEquityandDiversityandInclusion.

6. OverseesTitleIXprogrammingfortheathleticsstaff.7. Coordinates,completesandsubmitstothedirectorofathleticsforapprovalall

NCAArequiredreports.8. Counselsandinstructsallcoachesand300+student-athleteson17varsity

teamsonpertinentrules,toensurefullcomprehensionandunderstandingbyallteammembers.

9. Administersthestudent-athleteguidelines,andtheNCAADrug-TestingConsentandotherNCAArequiredformstoallstudent-athletes.

10. Providesfollow-upinstructionandeducationtothosestudent-athletessubsequentlyfoundtobeinviolationofanypertinentrules.

11. Collects,reviewsandevaluatesinformationrelatedtocoaches’recruitingofathletestoensurecompliancewithrules.

12. AdvisescoachesofviolationsandrecommendsfuturecoursesofactiontoremainincompliancewithconferenceandNationalOfficeregulations.

13. Researchesandinvestigatesanyreportedorsuspectedinstancesofrulesviolations.Recommendsandadministersappropriatepenalties.

14. Attendspractices,homeandawaygamesandconferencechampionshipsasappropriatetorepresentthedepartment.

15. DevelopspoliciesandprocedurestocomplywithNCAAandPacWestConferencerulesandregulations.

16. Communicatespoliciesandprocedures,monitorsongoingactivity,directsand

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recommendsactiontocorrectdeficiencies.17. Provideswrittenandoralguidance,assistanceandinterpretationtothe

universityadministration,coaches,staffandstudent-athletes.18. UpdatesthedepartmentOperationsandComplianceManualandStudent-

AthleteHandbookonanannualbasis.19. Reviewscoaches’declarationofplaying,practiceseasonsandschedulesof

contests.20. CoordinatespreparationandmaintenanceoftheNCAAFinancialAidForm

SummaryinconjunctionwiththeFinancialAidOffice.21. Representstheuniversityatconferencemeetingsconcerninginstitutional

compliance.22. Monitorsstudent-athletefinancialaideligibilityandotherconferencereports.

EnsuresathleticscholarshipsandfinancialaidisawardedproperlyandwithintherulesoftheapplicableconferenceandNationalOfficeaffiliation.

23. ServesasstaffsponsoroftheStudent-AthleteAdvisoryCommittee,conductingmeetingsthroughoutyearandworkswithuniversityleadershiptoaddressissuesraisedbystudent-athletes.

24. WorkswiththeOfficeoftheRegistraroninitialandcontinuingeligibilitycertificationforstudent-athletes.

25. WorkswiththeSubcommitteeforEquityandInclusioninAthleticsandassistswithpreparingtheTitleIXEquityinAthleticsReport.

26. Effectivelymanagestimeinademandingworkenvironment.27. Respondstoalladministrativecorrespondenceintherequestedtimeframeand

attendsallstaffmeetings.28. Adherestoallinstitutional,conferenceandnationalassociationbylawsand

regulations.29. Ensuresthephysical,emotionalandsocialwelfareofstudent-athletes.30. Establishesasafeenvironmentforstudent-athletes.31. Monitorsstudent-athleteamateurism.32. Reviewsoff-campuscontactandevaluationrequests.33. Reviewsacademictranscriptsandtestscorestoapproveofficialvisitrequests.34. MonitorspermissiblerecruitingmaterialsinaccordancewithNCAAbylaws.35. Securesthereleaseforpotentialtransferstudentsandfacilitatesthereleaseof

student-athletesseekingtotransfer,inconsultationwiththeheadcoachanddirectorofathletics.

36. Reviews,auditsandfilescountableathleticallyrelatedactivitylogs.37. Maintainsparticipationrecordsanddeterminesseasonsofcompetitionutilized

bystudent-athletes.38. CoordinatesthereleaseofAthleticScholarshipAgreementsigneeswiththe

assistantathleticdirectorofcommunicationsandgamemanagement,theFinancialAidOfficeandtheOfficeofUndergraduateAdmissions.

39. CoordinatesallNCAAappeals.40. Educatesandmonitorsemploymentofstudent-athletesaccordingtoNCAA

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bylaws.41. MonitorscompliancewithNCAAbylawsregardingcomplimentaryadmissions

toathleticevents.42. EnsuresallnecessaryinformationisupdatedinComplianceAssistant,through

theARMScompliancesoftware.43. ProvidesARMScompliancesoftwaretrainingtoappropriateinstitutional

personnel.44. IsoneoffiveindividualsauthorizedtomakecontactwiththeNCAAmembership

andacademicaffairsstaffandtorequestaninterpretationofNCAArulesasoutlinedinNCAAConstitution5.4.1.2.

45. ConductsanauditofcompliancesystemsinconjunctionwiththeComplianceCommittee.

46. Advocatesstudent-athletelifebalancethroughprogramsandinitiativestohelpthemlearnhowtobalanceacademicsandathletics.

47. WorkscloselywiththeAdvisingCenterandtheOfficeoftheRegistrarintheacademicmatriculationofstudent-athletes.

48. AssistswithcompilationandreportingoftheNCAAEquityinAthleticsDisclosureActeachyear.

49. AssistswithcompilationandreportingoftheNCAAGraduationRatesandAcademicSuccessRatedata.

50. Performsadditionaldutiesasassigned.

FacultyAthleticsRepresentativeReportsto:PresidentSummary:TheFARisamemberofthefacultyatanNCAA-memberinstitution.Heorsheisappointedbythepresidenttoserveasaliaisonbetweentheinstitutionandtheathleticsdepartment,andalsoasarepresentativeoftheinstitutioninconferenceandNCAAaffairs.TheFARisoneoffiveindividualsauthorizedtomakecontactwiththeNCAAmembershipservicesstaff,inaccordancewiththeNCAAConstitution.TheFARsharesresponsibilityfortheintegrityoftheathleticsprogramandassistsAthleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.TheinvolvementoftheFARincludeseligibilityandacademicrelatedduties,maintaininganatmosphereofcomplianceandinstitutionalcontrol,andassistingininvestigationsofallegedrulesviolations.TheFARservesasakeycontactforstudent-athletes.Responsibilities:

1. Servesassenioradvisoroutsideoftheathleticsdepartmenttothepresidentonmattersrelatedtotheathleticsprogram.

2. ChairstheAthleticsAdvisoryCouncil,meetingaminimumoftwicepersemester,tooverseetheintegrityoftheathleticsprogramatBiola.

3. Regularlyreviewsaspectsoftheathleticsdepartment:

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● Inconjunctionwiththeassistantathleticdirectorforcompliance/SWAandtheuniversityregistrar,theFARwillreview/certifytheeligibilityofstudent-athletes.

● ReviewsannualreportssubmittedbyBiolaAthleticstothePacWestConferenceandtheNCAA.

● Reviewstheannualinstitutionalathleticsbudget. ● Certifiesstudent-athletenon-counters. ● Participatesininstitutionalself-studiesoftheathleticsdepartment. ● Isinvolvedinanyinstitutionalinvestigationofallegationsofrulesviolationsand

playsadirectroleininvestigationsofmajorviolations.

4. IsanactivememberoftheComplianceCommittee,whichmeetstwicepermonth,toregulateinstitutionalcontrolandcompliance,implementprocessesinconjunctionwiththeFinancialAidOffice,theAdvisingCenter,andtheOfficeoftheRegistrar.

5. Attendsthefallsemesterall-sportsmeetingstocommunicateeligibilityrequirementsandensureawarenessoftheirpositionandroleasFAR.

6. MeetswiththeStudent-AthleteAdvisoryCommitteetodiscussthestatusoftheathleticsprogramandanyupcominglegislativechanges.TheFARwillworkwithBiolatoensurethewell-beingofstudent-athletesandtheavailabilityofacademicservices.

7. AdministerstheNCAADivisionIICoachesExam(beginninginMay2016).

8. IsknowledgeableinNCAAandPacWestrulesandregulations.

9. TravelstotheNCAAOrientationinfall2016andtheRegionalRulesSeminarannuallyasrequestedbythepresidentand/orprovost.ParticipateintheFARAssociationconference.

10. Servesasaliaisonbetweenfacultyandtheathleticsdepartment,providinginformationonstudent-athletestofaculty,includingtheirwelfare,academicintegrityandrulescomplianceoftheathleticsprogram.

Qualifications:

● Mustbeamemberofthefaculty. ● Demonstratedabilitytocommunicateandworkwithstudents. ● Minimumoffiveyearsoncampus. ● Strongserviceorientation. ● Demonstratedabilitytoworkeffectivelywithpeopleofdiversebackgroundsand

promoteapositiveworkenvironmentwithaspiritofcooperation. ● Demonstratedexcellentinterpersonal,communicationandpresentationskills.

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● Demonstratedmotivationalandproblemsolvingcapabilitieswithahighdegreeofintegrity,ethics,confidentialityanddedicationtothemissionofBiolaUniversity.

AssistantAthleticDirectorforSportsMedicineReportsto:Directorofathletics

Summary:Theheadathletictrainerworksunderthesupervisionofthedirectorofathleticsandsupervisestheoverallhealthcareofstudent-athletescompetingintheuniversity’sathleticsprogram.Theheadathletictrainerisresponsiblefortheprevention,evaluation,managementandrehabilitationofinjurieswithintheuniversity’scomprehensivesportsmedicineprogram.

Responsibilities:

1. Developsandadministerstheoverallsportsmedicineprogramfortheuniversity,including:injurypreventionprograms,injuryevaluation,injurymanagement,injurytreatmentandrehabilitation,educationalprogramsandcounselingforstudent-athletes.

2. Coordinatesandattendstheannualall-student-athleteinformationalmeetingtoreviewAthleticTrainingRoompolicyandprocedures,includingeducationonvitalhealthissuesrelatedtoathletics(e.g.,concussionmanagement,heatillnessandhydration,SickleCellrisk,MRSA,etc.)

3. Regularlyinspectspracticeandcompetitivevenuesandenvironmentsforsafetyrelatedissuesandreportsanyunsafeconditionstotheadministration.

4. Worksinconjunctionwithcoachestoensuresafetyinthedesignandimplementationoffitness,nutritionandconditioningprogramscustomizedtomeetindividualstudent-athleteneeds.

5. Providesnormalathletictrainingservicesfortheuniversity’sathleticsdepartment,includingattendanceatscheduledteampracticesandhomeandawaycompetitionsasnecessary.

6. Ensuresthatallstudent-athleteshavebeenproperlyscreenedforathleticparticipationandcompetition,includingreceiptofallappropriatepre-participationexaminations,documentsandwaiversincludedinathleticsdepartmentpolicy.

7. Utilizesassessmentskillsandknowledgetoproperlyevaluateanddiagnosespecificinjuriesthatoccurtouniversitystudent-athletes.

8. Coordinatesreferralstoappropriatemedicalspecialistsforinjuryevaluation.9. Developsandimplementsindividualizedrehabilitationprogramstoreturn

student-athletestosafeplayfollowinginjury10. Schedulesandcoordinatesstudentworkersforcoverageofallteampractices

andathleticcompetitions.11. Assiststhedirectorofathleticsinthedevelopmentofthesportsmedical

programbudget.12. Authorsandperformsregularreviewofathletictrainingpolicyandprocedural

aspectsrelatedtostudent-athletehealthcare.

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13. Purchasesandmaintainsaninventoryofsuppliesandequipmentneededtomeettheday-to-dayneedsofproperfunctioningoftheAthleticTrainingRoom.

14. Evaluatesandrecommendsnewtechniquesandequipmentthatwouldenhancethebenefitofthesportsmedicalprogram.

15. SupervisesandadministersaspectsofthesecondarymedicalinsuranceprovidedtoBiolastudent-athletesasafunctionoftheirparticipation.

16. ResponsibleforrecordkeepinganddocumentationutilizingtheSportswareOnlinerecordmanagementsystem.

17. Responsibleforhiring,trainingandsupervisingassistantathletictrainersandstudentworkers(studentemployees,internships,andvolunteerswithinATR).

18. Performsannualreviewsofallfull-timeemployeesunderhisorhersupervision.19. Performsotherdutiesasassigned.

Qualifications:

1. Bachelor’sdegreeinappropriateareaofspecializationand4–5yearsprofessionalexperience.Master’sdegreepreferred,2–3yearsprofessionalexperience.

2. CertifiedbytheNationalAthleticTrainers’AssociationBoardofCertification.3. Familiarwiththeapplicablegoverningaffiliationpoliciesandprocedures.

AdditionaldutiesspecifictocompliancewithNCAAandPacWestrulesandregulations:

1. Demonstratesknowledgeofandcompliancewithallapplicableconferenceandnationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

2. Monitorsstudent-athleteSickleCelltestingandtestingwaivers.3. Specificcomplianceresponsibilitiesincludebutarenotlimitedto:

● MonitorcompliancewithNCAAbylawsregardingdocumentationformedicalhardshipwaivers.

● Providestudent-athletesandcoacheswithruleseducationregardinguseofbannedsubstancesanddrugtesting.

● Providestudent-athletesandcoacheswithruleseducationregardingNCAAandinstitutionalinsuranceprograms.

● SuperviseandmonitorineligibilityfortheuseofbanneddrugsconsistentwithNCAAbylaws.

● AssistincompliancewithNCAAbylawsregardingdailyandweeklyhourlimitations.

AssistantAthleticDirectorforFacilityOperationsReportsto:Directorofathletics

Summary:Managethelong-termplanningandoverseethedailyoperationsoftheFitnessCenterandAquaticsProgram.Managethecontrolandcareofathleticequipmentanduniforms.Theassistantathleticdirectorforfacilityoperationswillhavesupervisionresponsibilitiesover3staffmembersand75studentworkers,andhasprimaryresponsibilityforthesafetyoftheFitnessCenterandAquaticsoperations.

Responsibilities:

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1. Manageandcoordinateyear-roundAquaticsswimprogramsandlessoninstruction.

a. Hireandtrainaquaticsstaffforsummerandschoolyearprograms.b. Manageandscheduleaquaticstaffforsummerandschoolyear

programs.c. Responsibleforstafftimecardsandpayroll.d. Purchaseandmaintaininstructional,medicalandmiscellaneouspool

supplies.2. ManageandcoordinateFitnessCenteroperationsforstudents,facultyandstaff.

a. HireandtrainFitnessCenterstaff.b. ManageandscheduleFitnessCenterstafffordailyoperationsand

facilitymaintenance.c. Responsibleforstafftimecardsandpayroll.d. Purchaseandmaintaininstructional,medicalandmiscellaneous

supplies.3. SuperviseAthleticsLaundry/EquipmentAttendantandhaveoversightofall

athleticsequipmentandlockerrooms.a. Designandimplementanequipmentanduniformcheck-in/check-out

processforfall2016forallBiolaathleticsteamstomeetNCAADivisionIIComplianceexpectations.

b. WorkwiththeAthleticsLaundryAttendanttotrackalluniformsandequipment.

c. MeetallNCAADivisionIIexpectationsfordocumentationofcheck-in/check-outprocessforallathleticsequipment.

d. OverseeChaseGymnasium,lockerrooms,weightroom,andAthleticsteamrooms.

4. ManageDataSystemsa. MaintainrecordsofallcommunityswimmersandFitnessCenter

patrons.b. TrackallAquaticsandFitnessCenterstaffRedCrosscertifications.c. CoordinatewiththeCardofficeandAlumniRelationsregardingFitness

CenterAlumniandSpousememberships.5. CoordinateallFitnessCenterandAquaticsCommunicationsandSchedules6. ManageandexecuteappropriatelytheannualbudgetfortheFitnessCenterand

AquaticsProgram.7. ResponsiblefortheoverallsafetyofstaffandpatronsattheFitnessCenterand

Pool.8. Overseemaintenanceofthepoolandequipment.9. OverseemaintenanceofFitnessCenterandequipmentandrecommendnew

purchasesasnecessaryforhealthandsafetyoftheBiolacommunity.10. MaintainalifestyleinconsonancewithsoundChristianprinciplesandthose

promulgatedbytheinstitution.Participatesinthespiritualgrowth,development,careandsupportofstudentsandotheremployees.

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11. Assistswithplanningandfollowthroughofdetailsnecessaryforathleticeventsandspecialevents.

12. DemonstratesknowledgeofandcompliancewithallPacWestConferenceandNCAArulesandregulationsastheypertaintoalljob-relatedactivities.

13. PerformsotherdutiesasassignedbytheAthleticDirector.

AthleticsDepartmentAdministrativeAssistantReportsto:Directorofathletics

Summary:Toprovidegeneralandspecializedadministrativesupportservicestotheathleticsdepartment.

Responsibilities:

1. Assistscoachesandthedirectorofathleticsinconfirmingorcancelingathleticevents,includingsendingandreceivingofgamecontracts.

2. Arrangestransportationforallteamstoandfromathleticcompetition.3. Positionhasdelegatedauthoritytocompose,prepareandsignroutinegeneral

correspondence.4. Coordinatesofficialsforallhomeathleticevents.5. Coordinatesandoverseesallgroundtravel(non-conference,conferenceand

post-season).6. Screens,processesandrefersincomingphoneinquiries.7. Undersupervisionofthedirectorofathletics,initiatesallpurchaseordersfor

athletics:trips,entryfees,uniformitems,equipmentandmiscellaneoussupplies.Createsreimbursementrequisitionstopayformealsandmiscellaneousexpenses.

8. Preparescashadvancerequestsandexpensereports.9. Keepsrecordofallbudgetsfortheathleticsdepartment:checkrequests,

purchaseorders,donations,transferoffunds,budgetamendments,journalreceipts,journalvouchers,etc.

10. Hospitalitytoincomingvisitors,teams,coaches,vendorsandstudentsandthenumerousphonecallsfromvariouscolleges.

11. Reviewsandsubstantiatesgeneralbudgetmonthlyforeachteam.12. Calculatesyear-endprojectionstwotimesatendofschoolterm.13. Assistsincreatingnextfiscalyear’soperationalbudgetforeachteam.14. ProcessesandcompletesbothconferenceandNCAAyear-endathleticsreports.15. ProcessesandcompletestheannualEquityinAthleticsReport.16. Demonstratesknowledgeofandcompliancewithallapplicableconferenceand

nationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

17. Performsothertasksasdelegatedbythedirectorofathletics.

AdditionaldutiesspecifictocompliancewithNCAAandPacWestrulesandregulations:

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1. CoordinatestravelforPacWestConferencetournamentsandNCAApost-seasonplaywithpreferredconferenceandnationalassociationvendors.

2. Directscoachestoappropriateformstorequestcampapproval,teamtravel,uniformsandequipmentorders.

AdministrativeAssistanttotheDirectorofAthleticsReportsto:Directorofathletics

Summary: To provide general and specialized administrative services to the director ofathleticsandtheathleticsdepartment.

Responsibilities:

1. Athleticfacilities:Managesandmaintainsthescheduleandcalendarforallathleticfacilities.Workscloselywiththecampuscoordinatortoapproveordenyrequestsforbothon-campusandoff-campususeofathleticfacilities.

2. Booksallteamtravelbyair.Arrangesallcomponentsofteamtravel(to/fromairport,cashadvance,airplanetickets,hotel,rentalcars,etc.)whenteamstravelbyair.

3. Processesdailypurchaseorders,donations,cashadvances/reports,andreimbursementsasrequested.Reconcilesthedirector’sdepartmentcreditcard.

4. Answersphonesanddirectscalls.Assistsparents,faculty,staff,studentsandvisitorswhocomeintotheoffice.

5. Composes,preparesandsignsroutinecorrespondence.6. Assiststhedirectorofathleticswithspecialprojectsasrequested.7. Assistsinorientationofnewcoaches/staffrelatedtoinstitutionalbusiness

operationsintheareasofcreditcardcodingandscanning,printerandfax,voicemailandmessagingsetupandotheroperationsasdesignatedbythedirectorofathletics.

8. Keepsthedirector’scalendarandsetsmeetingsasdirected.Istheliaisonforthedirectorofathleticsforbothon-andoff-campusinquiries.

9. Keepsaninventoryofallofficesuppliesfortheupstairsathleticsofficeandreordersasneeded.

10. Keepsaninventoryofallkeysassignedwithinthedepartment.Orders,collectsandreassignskeysasneeded.

11. Contractsandhiring:Assistsassociateathleticdirectorforinternaloperationsinthehiringandrehiringprocessofallathleticscoachesandstaff.Preparescontracts,gathersallnecessarysignaturesanddeliverstoHumansResources.

12. HallofFame:WorkswithateamfromBiolaAthletics,EnrollmentManagementandUniversityCommunicationsandMarketingtoensureasuccessfulevent.Dutiesincludeassistinginducteeswithtravelarrangements,hotelsandanyreimbursementsrequired.Helpsprovidemailinglistsandathleticdepartmentattendancelist.Assistsasneededinotherareas.

13. GolfTournament:Providestwoathleticsthemedgiftbasketsforraffleandvolunteerstoworkeitherhalfadayorafulldayatthetournament,depending

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onworkload.14. Buildingemergencycoordinator:Attendstrainingsessionsandrespondsinan

emergencyasdirectedbyCampusSafety.MaintainssecurityofuniversityradioassignedbyCampusSafety.

15. Performsotherdutiesasassigned.

Qualifications:

General:Fiveyearsrelatedexperienceand/ortraining,orequivalentcombinationofeducationandexperience.Managementwithpreviouscollegeathleticadministrationand/orcoachingexperiencepreferred.

Education:Bachelor’sdegreerequired;master’sdegreeorhigherstronglyrecommended.

Skills:

1. Mustbeabletoworkunderpressure,exudingamaturedemeanorwhilemulti-taskinginadeadlineorientedenvironmentwithaccuracyandconsistency

2. Exercisegoodjudgmentanddiscretionaryskillsindeterminingwhentoactindependentlyandwhentoconsultmanagementpriortotakingaction

3. Mustbedetailorientedandhavetheabilitytoprioritize4. Musthavestrongorganizationalskills5. Mustbeabletokeepconfidentialityofrecords6. Abilitytotakeinitiativeonspecialprojectsandtofollowupwhennecessary7. KnowledgeofWord,ExcelandGmail

HeadCoachReportsto:Directorofathleticsorassociateathleticdirector

Summary:Buildandsustainadynamicteamprogramwherestudent-athleteshaveapositiveintercollegiateexperience,demonstratingexceptionalskills,whilefullycommittedtothemissionandgoalsoftheuniversityandadheringtoallcurrentaffiliationpolicies,aswellasapplicableconferenceandnationalassociationrulesandregulations.ResponsibleforestablishingacultureofcompliancewithconferenceandNCAAruleswithintheprogram.Maintainsaclearunderstandingoftheinstitution’semergencymedicalplansandiscertifiedinCPR/AED,bloodbornepathogensandfirstaid.Responsibilities:

1. DevelopstheteamtoreflectBiola’smissionandreadilydemonstratesstudent-athletedevelopmentgoals,BiolaAthleticsobjectivesandteamsuccess.

2. Developsaspiritualfocusconsistentwithuniversitygoalsthatpromoteindividualathletes’spiritualgrowth,teaminvolvementinserviceandcharacterdevelopment,

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andinvolvementinBiolaAthleticsactivitiesthatsupportthespiritualgrowthofallstudent-athletes.

3. Buildsaprogramthatresultsinhighretentionandgraduationrates.4. EncouragestheBiolastudentbodytoenthusiasticallyembraceandsupportthe

teamanditsactivities.5. Recruiting:

a. WorkscloselywiththeOfficeofUndergraduateAdmissionsontherecruitmentofallprospectivestudent-athletes.

b. EnsuresallrecruitingactivitiesareenteredintotheARMScompliancesoftware.

c. Followsinstitutionalrecruitingproceduresregardingsubmissionofreceiptsandnationalassociationlegislationforon-campusandoff-campusrecruiting.

d. Targetsrecruitmenteffortstoresultineffectivesigningsofstudent-athleteswhoareinstitutionallycompatibleinChristianfaithandacademicexpectationsandarecommittedtograduationandenhancingtheBiolaidentity.

e. Facilitatestheprovisionofallinformationnecessarytodetermineprospectivestudent-athletenationalassociationeligibility.

6. Buildsacollegialenvironmentindecision-makingandadministrativeeffectivenessthroughouttheuniversitycampusandwithintheBiolaAthleticsstaff.

7. PerformsPacWestandNCAAdocumentationrequirementsandisresponsibleforstaffcompliancewithallNCAArulesandregulations.

8. Preparesanoperationalbudgetaccordingtosetguidelinesfortheirparticularsportandsubmitsittotheassociateathleticdirectorforinternaloperations.

9. Preparescompetitionscheduleontimeandsubmitsittotheassistantathleticdirectorforcommunicationsandgamemanagement,headathletictrainerandassistantathleticdirectorforcompliance/SWA.

10. Notifiestheassistantathleticdirectorforcommunicationsandgamemanagement,headathletictrainer,andassistantathleticdirectorforcompliance/SWAofanyrosterandschedulechangesthroughtheOfficialChangeofRosterorAthleticEventChangeForm.

11. Organizesandconductspracticesessions.12. Workswiththeadministrativeassistanttothedirectorofathleticsforassistant

coachcontractsandanyflightandhoteltraveldetailswellinadvanceofevents.13. Recommendsathleticscholarshipamountstothedirectorofathleticsforany

scholarshipofferstoallstudent-athletesviatheAthleticScholarshipAgreementRenewalorNLIRequestForm.Theformwillthenneedtheapprovalofthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWA.

14. Recommendsstudent-athletesforawardcertificatesandotherspecialawardsaccordingtopoliciesestablishedforawards.

15. Providestheassociateathleticdirectorforinternaloperationsandassistantathleticdirectorforcompliance/SWAwithateamrosterandallpersonswhomaybein

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officialpartywhentraveling.(Thismustbecompletedbythefirstpracticeandkeptup-to-date.)

16. Coordinateswiththeadministrativeassistant,underthesupervisionoftheassociateathleticdirectorforinternaloperations,thereservationandbookingfortransportationneeds.

17. Notifiestheadministrativeassistanttothedirectorofathletics,assistantathleticdirectorforcompliance/SWAandheadathletictrainerofanychangestopracticescheduleviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheverissooner.

18. Informsallteammembersofspecificeligibilityregulationsandcounselsteammembersregardingtheirresponsibilitytomaintaineligibility.Thecoachshouldbealerttopotentialproblemsandmayrequestinformationfromfacultymembers.

19. Submitsrequestsforthefollowingitemsaccordingtocurrentprocedurepolicies:a. Purchaseofequipmentandsuppliesapprovedinthebudgetb. Transportationc. Mealsormealmoneyd. Entryfeese. Lodgingf. Recruitingexpenses

20. Keepslaundryattendantinformedofdesiredproceduresandtimeschedulesinwriting.

21. Workswithlaundryattendantregardinginventory,issuanceandmaintenanceofequipmentanduniforms.

22. Personallyacceptsresponsibilitywheneveraspecial(approvedbydirectorofathletics)practiceiscalledonweekends,atnight,duringvacationperiodoranyothertimewhenthelaundryattendantisnotondutytoseethatallbuildingsandequipmentusedarelockedand/orcheckedbyhimself/herselfsoasnottoconfuseorupsetthenormalproceduresusedbythepersonsusuallyincharge.Unsecuredbuildings/facilitiesmayresultinpersonalliabilityissuesregardingsafety,etc.

23. Keepsthesuppliesandequipmentforthatparticularsportsecureandinfullrepairandsupervisesandcoordinatestheprudentandsafeuseoftheseitemsduringtheseasonandstorageduringtheremainderoftheyear.

24. Preparesrequisitions(accordingtoprescribedproceduresinBusinessOperationssection)forequipmentorspecialprojectsapprovedinthebudgetfortheirsport.Responsibleforfollow-upuntilproperdeliveryand/orinstallationiscompleted.

25. Coordinateshiringofsupportpersonnel(assistantcoaches,managers,etc.)withtheassociateathleticdirectorforinternaloperationsasapprovedinthecurrentbudget.Clearanceshouldbeobtainedatthebeginningoftheseasonfromthedirectorofathleticsastothenumber,namesanddutiesofthepersonstobehired.

26. Acceptsfullresponsibilityforstudent-athletes'conductandappearanceduringhomeorawayeventsandwhileontrips.

27. Givescarefulattentiontotheplanningoftransportationforateaminordertoarriveatacontestwithmaximumsafetyandcomfortandminimalclassinterference.

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28. Workswithassistantathleticdirectorforcommunicationsandgamemanagementinregardtoteampicturesandwebsiteinformation.

29. Activelyworkstowardinfluencingthestudent-athletes’conduct,publicimageandspiritofcooperativenessinaccordwiththeuniversityobjectives.Ifuniversityregulationshavebeenviolated,thecoachmustinformthedirectorofathleticsanddisciplinarymeasureswillbetakeninconsultationwiththedeanofstudents.

30. Attendsappropriatecoachesmeeting,participatesinconferencefunctionsandturnsinnational,regionalandconferenceinformationrequestsandballots.Thisinvolveskeepingthedirectorofathleticsinformedofcurrenttrendsand/orlegislationthatmayaffecttheirparticularsport.

31. Attendalldivisionalanddepartmentmeetings,aswellasmonthlymeetingswiththedirectorofathleticsordirectsupervisor.

32. ReviewsNCAAruleswithstudent-athleteswhennecessaryandreinforcetheimportanceofcompliance.

33. Facilitatestheprovisionofallinformationnecessarytodetermineprospectivestudent-athleteeligibility.

34. Providescompleteandaccurateexpensereports;performsreceiptscanningandcreditcardcodingontimeeachmonth.

35. Declaresplayingandpracticeseasonsandsubmitsthemtotheassistantathleticdirectorforcompliance/SWAforreviewandapprovalatappropriatedeadlines.

36. Ensuresteam'scompliancewithNCAArulesrelatedtoplayingandpracticeseasons,includingmonthlyathleticallyrelatedactivitylogs.

37. Monitorstheschedulingprocess,verifyingthattheschedulemeetsNCAAsportsponsorshiprequirementsandconferenceschedulingrequirementsandmissedclasstimepolicies.

38. Inconjunctionwiththeassistantathleticdirectorforcompliance/SWA,educatesstudent-athletesregardingNCAAregulationsgoverningemployment.

39. AnnuallypassestheNCAACoachesCertificationExam.40. Followstheestablishedprocessforrenewalandnon-renewalofathleticallyrelated

financialaid.41. Annuallydeclaresandreceivesapprovalfromthedirectorofathleticsandpresident

forathleticallyrelatedincome.42. Followsathleticsdepartmentequipmentandapparelpoliciesandprocedures.43. Notifiestheassistantathleticdirectorforcommunicationsandgamemanagement

(ordesignee)namesforthepasslistbytheestablisheddeadline.44. Ensurescamp/clinicproceduresarefollowed.45. Allfull-timeandheadcoachesmustbefirstaid,bloodbornepathogens,CPRand

AEDcertified.46. Everyheadcoachisresponsibleforsubmittingcommunityengagementplan

annuallyandworkingwithstudent-athletesoncommunityengagementactivities.47. AnnuallysubmitsTeamRulestothedirectorofathleticsforapproval.48. Performsadditionaldutiesasassigned.

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GeneralOfficeInformation

DepartmentMeetingsAllfull-timestaffmembersarerequiredtoattendallBiolaAthleticsmeetingsunlessanabsenceispre-approvedbythedirectorofathletics.Therequesttomissameetingmustbesubmittedviaemailaminimumof48hoursinadvance.Forgeneralstaffmeetings,thestaffmemberwillbeinformedofhowtomakeupthemeetingatthediscretionofthedirectorofathletics.RefertotheRulesEducation:AthleticsStaffsectionofthemanualregardinghowtomakeupaRulesEducationseminar.

KeyDistributionAlllocks,keysandelectronicaccesscardsarethesolepropertyofBiolaUniversity.BiolaUniversityreservestherighttochangelocks,keysandaccesscodesasneeded.NoonemayplacealockonaBiolaUniversityfacility,interiororexterior,whichisnotpartoftheBiolaUniversitymasterkeysystem,withoutthepermissionofthedirectoroffacilitiesmanagement.Allkeys,accesscodesandaccesscardsmustbereturnedtoBiolaUniversityuponterminationofemployment.

Forkeyrequestsseetheathleticsadministrativeassistant.FormoreinformationaboutkeysseetheEmployeeHandbook.

ParkingAllstaffandfacultyvehiclesmustberegisteredthroughCampusSafetyandmustproperlydisplayavalidBiolaparkingstickerontheexterioroftherearwindowinthelowerleftcorner.

TheBiolastaff/facultyparkingstickerauthorizesavehicletoparkinallareasoncampusmarkedbyagreencurb,areasdesignatedasstaff/facultyparkingandareasdesignatedasstudentparking.Anyvehiclewithoutaparkingstickerorimproperlyparkedmayreceiveaparkingcitation.Aparkingpermitdoesnotguaranteeorreserveaplacetopark.Temporarystaffwillbeissuedatemporarypermitforthelengthoftheiremployment.

Forcontractassistantcoachestoobtainaparkingpermitfortheacademicyear,theywillneedtobringtotheCampusSafetyofficeacopyoftheircontract,theirIDnumber,make/model/year/coloroftheirvehicle,andlicenseplatenumber,andtheywillbeissuedaparkingpermitforthedurationoftheircontract.

Maintenance/ElectronicNeedsForhelpwithofficemaintenancecontacttheadministrativeassistanttothedirectorofathleticsforguidanceatextension4522.

ForcomputerortechnicalissuescalltheInformationTechnologyHelpDeskatextension4740oremailthematit.helpdesk@biola.edu.

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UseofOfficeMachinesandEquipment

PersonalUseofPhonesUniversitytelephonesareforbusinessuse;however,theuniversityrecognizesthattheremaybecertaintimeswhenpersonalemployeecallsarenecessary.Incertaininstances,employeesshouldtrytoschedulepersonalcallsduringnon-worktimeperiodssuchasregularlyscheduledbreaksandlunch.Whenpersonalcallsduringworkhoursarenecessary,thecallsshouldbebrief,infrequent,andshouldnotinterferewiththeworkofthedepartment.Supervisorsofdepartmentsmayestablishspecificguidelinesforcallfrequency,lengthandwork-hourtiming.

Personalcallscostingmorethan$1perindividualcallmustbereimbursedtotheuniversity.Callscostinglessthan$1eachneednotbereimbursed.ThecostofallphonecallsfromeachdepartmenttelephoneappearsonthemonthlyCallCostDetailReportprovidedtodepartmentsbythetelecommunicationsdepartment.Paymentforpersonalcallsismadethroughtheemployee'sdepartment.Itisrecommendedthatpeoplewhohavefrequentoccasionsforpersonalcallsover$1purchaseandmakeuseofprepaidcallingcardsforthatpurpose.

Whenout-of-towntravelonBiolabusinessrequiresanovernightstay,anemployeemaymakeonecallhomepernightofstaywithouttheneedtoreimburseBiola.Generally,suchcallsshouldnotexceed15minutesinlengthunlessthereisanemergencysituation.ThedepartmentsupervisormayrequirereimbursementtoBiolaforanycallsdeemedtoexceedtheprovisionsofthispolicy.

PersonalUseofCopiersandPrintersPersonaluseoftheseresources,includingphotocopyingorprintingofpersonalmaterials(includingacademiccoursework)isallowedbyselecting“personal”afterusingyouremployeeIDforprintingaccess.

PersonalUseofBiolaInformationNetworkForspecificguidelinesregardingtheuseofBiolacomputersforemail,internet,filetransferorotherapplications,pleaserefertoSection6.6,NetworkUsage,oftheEmployeeHandbook.

MailMailispickedupanddeliveredtotheathleticsdepartmentonceeverybusinessday.Outgoingmailboxesarelocatedinthedepartmentformeteredmail,housemailandstampedoutgoingmail.

AdditionalmailInformation

● Mailarrivaloncampus:8:00a.m.and10:00a.m.

● UnitedParcelServiceoutgoing:2:00p.m.

● Internalmaildelivery/pickup:between10:00a.m.and12:00p.m.

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● OutboundmaildeliverytoPostOffice:3:00p.m.

● Latemail:afterthenormalmailpickupinyourarea,bringmaildirectlytoMailandParcelServices.Ifitiscloseto2:30p.m.,callfirstandtheywillmakeeveryefforttodelaythemaildeliverytothePostOfficeuntilyouarrive.

● Specials(i.e.,certified,registered,express,FederalExpress,2ndday/nextdayair)aredeliveredininternalmaildelivery.Specialsarrivingafterthemailrunaredeliveredintheafternoon.SomeoftheseitemsmaybesenttoCentralStoresanddeliveredthenextday.

EmployeeIDCardTheBiolaIDcardisavitalpartofthecampussecurityandidentificationsystem.Theuniversityissuesallstudents,facultyandstaffanidentificationnumber.AuxiliaryServicesusesthisnumbertocreateanelectronicallycodedIDcard.Departmentswantingtouseadepartmentalcardmayusethedepartment'saccountnumberfortheIDnumber.

Thecardisnontransferableandmaynotbeusedbyanyoneotherthantheemployeeorstudenttowhomitbelongs.EmployeesareaskedtosurrendertheirIDcardswhentheyleaveBiola.ThereisnochargeforanIDcard;however,a$20feeappliestoallrequestsforreplacementcards—lostorstolen—orifyouwantadifferentpictureonthecard.Damagedordefectivecardsarereplacedatnocost.Ifanemployeeloseshis/hercard,he/sheshouldnotifyAuxiliaryServicesimmediatelysotheycandeactivatethecardtopreventanyonefromusingitinabuildingreaderoratadiningfacility.

Anemployee’sBiolaIDcardwillallowhim/hertotakeadvantageofthefollowingcampusservices:

● Cashpersonalchecks(uptoa$200limit)andconductdepartmentbusinessatthecashierwindow.

● Purchasingmealsatthediscountedstaff/facultyrateintheEagle'sNest,BiolaCafé,theTalon,theCoffeeCart,orCommonGrounds.

● Accessingsecuredbuildingsafterhours.Ifemployeesneedthisfeature,theirmanagersmustaskCampusSafetytoactivateitontheircards.

● CheckingoutbooksandutilizingotherservicesoftheBiolaUniversityLibrary.

● Admittingtheemployeeandtheirimmediatefamily(freeofcharge)intoChaseGymnasiumforregularseasonhomevolleyballandbasketballgames.IntheeventofconferenceplayoffgamesatBiola,facultyandstaffwillhavetopurchaseticketsiftheywishtoattend.

● Receivingfaculty/staffdiscountattheBiolaStore(usually10%).Showthecardtothecashierpriortohis/herenteringtheitem(s)intothecashregister.

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● Receivingdiscountsfrombusinessesinthearea.Nocomprehensivelistofbusinessesofferingdiscountsexists,asitwouldchangecontinually.

● UsingBiola'sswimmingpool.CheckwiththeAquaticsOfficeatextension5460forcurrenthoursofoperation,astheyfluctuatethroughouttheyear.

● UsingBiola'sFitnessCenter.Thisserviceisfreetofacultyandstaffmembers.Spousesoffaculty/staffmembersmayalsousetheFitnessCenterfacilityforafee.ContacttheFitnessCenterofficeatextension5944forratesandhoursofoperation.

UseofaPersonalTelephoneOccasionalbusinessuseofapersonaltelephonemaybereimbursedprovidedthebusinesspurposeandindividual’sname,timeofcallandout-of-pocketexpenseisfullydocumentedforeachcall.Coachesandathleticsstaffmemberscanapplyforastipendforregularorongoinguseofapersonalcellphoneforbusinesspurposes.Pleaseseetheathleticsdepartmentadministrativeassistantformoreinformation.

AthleticsAdvisoryCouncilPurpose:TheAthleticsAdvisoryCouncilservesasaliaisonbetweentheathleticsdepartment,faculty,staffandadministrationandexiststohelptheuniversitydevelopandmaintainthebestpossibleintercollegiateathleticprogramconsistentwiththeacademicintegrityoftheinstitutionandtheacademic,socialandspiritualdevelopmentofstudent-athletes.

Duties:

● Adviseonuniversitypolicyforstudent-athletewell-being: o Reviewacademicprogressandgraduationrates. o ReviewMedicalHardshipWaiverrequestsandinjurysurveillancereports. o ReviewEquityinAthleticsDisclosureActsubmissions.

● Provideadvicetothedirectorofathleticsandpresidentonmattersrelatedtotheathleticsbudget,sportsconfiguration,genderequity/TitleIXandfacilities.

● ReviewandgivefeedbackonathleticsdocumentsincludingtheOperationsandComplianceManual,StrategicPlan,Student-AthleteHandbookandannualfinancialaudit.

● Individualsonthiscouncilmaybeaskedbeaskedtoparticipateonscreeningandinterviewcommitteesforathleticadministratorsandheadcoaches.

● Participateinaperiodicself-studyoftheBiolaAthleticsprogram. ● Reviewandproviderecommendationsonissuespresentedtothecouncilbythe

presidentorvicepresident. ● MeetannuallywiththeSubcommitteeforEquityandInclusioninAthleticsandthe

Student-AthleteAdvisoryCommittee. ● Meetannuallywiththepresident.

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Chair:Dr.DaveTalley,facultyathleticsrepresentative

Members:

o DavidTalley,facultyathleticsrepresentative,professorofOldTestament(Chair) o GregVaughan,vicepresidentofenrollmentmanagement o CarrieStockton,deanofstudentsuccess o DavidShynn,seniordirectorofnewbusinessventuresanduniversityplanning o JaySullenger,headcoachofbaseball o JeffMcHugh,associateprofessorofbusiness o HonusKindreich,student-athleterepresentative,baseball o HopeNorthHallsenator o AlphaHallsenator o BrianMiller,seniordirectorofuniversitycommunicationsandmarketing o ToddPickett,deanofspiritualdevelopment

Ex-Officio:Directorofathleticsandassociatedirectorofathleticsforinternaloperations

PresidentialPointsofControl:AthleticsThepresidentisactivelyinvolved,throughouttheyear,inoversightoftheAthleticDepartmentforproperinstitutionalcontrol.ThepresidentannuallyattendsAthleticsDepartmentRulesEducationtosharehisvisionforathletics,andemphasizetheimportanceofcomplianceandself-reporting.Hehastwicemonthlyone-on-onemeetingswiththevicepresidentforenrollmentmanagement,thevicepresidentwithoversightofathletics.Healsomeetsminimumoncepersemesterwiththefacultyathleticsrepresentativeandthedirectorofathletics,andannuallywiththeAthleticsAdvisoryCouncilandStudent-AthleteAdvisoryCommittee.ThevicepresidentforenrollmentmanagementmeetswiththeComplianceCommitteeonhisbehalf,andthefacultyathleticsrepresentativeattendsallComplianceCommitteemeetings.Thepresidentrequiresmonthlycompliancereportsandbriefingsfromthedirectorofathleticsandend-of-semesterreportsfromtheAthleticsAdvisoryCouncil.

ThepresidenthasalsoestablishedthefollowingpoliciesandproceduresforhiringofnewathleticsstafftoensuregoodfitandproperoversightfortheBiolaAthleticsprogram:

Directorofathletics--Thevicepresidentforenrollmentmanagementisresponsibleforthehiringofthedirectorofathletics.ThedirectorfortheHumanResourcesdepartmentalsosharesoversightandfinalapprovalforallhiringdecisionsmade,perinstitutionalpolicy.Thepresidentwillmeetwiththetopcandidateforthepositionpriortohiring.

Headcoaches--Thevicepresidentforenrollmentmanagementmustgiveapproval,andadelegatedmemberoftheAthleticsAdvisoryCouncilperappointmentbythepresident,isinvolvedintheinterviewprocess.Thisisthefacultyathleticsrepresentativeand/orthevicepresidentforstudentdevelopmentordesignee.ThedirectorfortheHumanResources

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departmentalsosharesoversightandfinalapprovalforallhiringdecisionsmade,perinstitutionalpolicy.

Annualoperatingbudgetfortheathleticsprogram--Thevicepresidentforenrollmentmanagementmustapprovethebudgetandfinalauthoritywiththevicepresidentforuniversityoperationsandfinanceasperinstitutionalpolicy.

Policiesandstandardsforathletics--ThepresidentreviewrecommendationsfromtheComplianceCommitteeandtheAthleticsAdvisoryCouncilwithregardtopoliciesandupdatesmadeonanannualbasis.TheAthleticsAdvisoryCouncilalsoservesashisadhoccommitteeforcompletionoftheInstitutionalSelf-StudyGuide.

HumanResources

BiolaStandardofConductGuidelinesTheBiolaStandardofConductforemployeesisdesignedtopromotebehaviorthattheBiblerequiresofallbelievers,toforbidbehaviorthattheBiblecondemnsandtofostergodlybehaviorinareasthatarenotdirectlyaddressedbyScripture.Thepursuitofholinessisintegraltoone’spersonalwalkwithGod.WithintheframeworkofthisholinessresidestheareaoflibertyinChrist.SomeconsistencyintheexerciseofChristianlibertyisnecessarywithinaChristianorganizationthatservesasamodelforstudentsandasalightforanunsavedworld.ThefollowingguidelinesareintendedtoprovideanunderstandingofBiola’sexpectationsconcerningpersonalliberty.

AsmembersofaChristianeducationalcommunity,employeesmustavoidconductthatisspirituallyormorallyharmfulorthatwouldreasonablycauseaChristianbrotherorsistertobeoffendedortostumbleinhis/herpersonalChristianwalk.Sensitivitytotheimpactofourbehavioronothersisparticularlyimportantinaresidentialuniversitysettingwithadiversepopulationofstudents,facultyandstaff.Inaddition,asrepresentativesofthebodyofChrist,weshouldexhibitbehaviorthatattractspeopletoChrist.

Withthisinmind,theStandardofConductimperative—whichprohibitsdrinking,gamblingandsmokingontheBiolacampus,atBiola-affiliatedfunctions,orwhenrepresentingBiola—extendstothefollowing:

● Off-campusuniversityofficebuildingandresidencehousingsites

● WhenformallyorinformallyrepresentingBiolaatmeetings,dinners,seminars,conferences,athletic/academiccompetitions,orotherfunctionswheretheparticipationoftheemployeestemsfromhis/heremploymentatBiola

● Departmentparties,dinners,picnicsorothersocialgatheringswhereparticipantsareprimarilydrawntogetherbynatureoftheirrelationshiptoBiola

● Duringbreaksintheworkday,includingmealbreaks

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● DuringBiolaschoolterms,duringwhichanemployeeisenrolledasanundergraduatestudent

TheChristianwalkrequiresdiscernmentandself-discipline.Thisappliesonadailybasistonumerouspersonalchoicesbeyondthosementionedabove.Anexamplewouldbeintheareaofentertainment:biblically-moraldiscernmentmustbeexercisedintheselectionofmovies,televisionprograms,liveentertainment,printedmaterial,Internetsitesandallotherformsofelectronicmedia.AsmodelsoftheChristianlife,wemustdemonstrateChrist-likebehaviorinallareasofourlives.

Ifanemployee’sbehaviorisdeemedtobecontrarytotheStandardofConductortotheguidelinesabove,Biolareservestherighttodisciplineordismisstheemployee.

Non-DiscriminationandSexualMisconductPoliciesCompliancewithNon-DiscriminationLawsandRegulations

Theuniversitydeplorestheunfairtreatmentofindividualsbasedonrace,color,nationalorigin,sex,socioeconomicstatus,age,disabilityorculturaldifferencesregardlesswhethersuchtreatmentisintentionalorsimplyresultingfromcarelessorinsensitivebehavior.Rather,employeesandmembersofthestudentbodyshouldembracetheexpectationofScripturetoloveGodwithalltheirbeingandtheirneighborsasthemselves.BiolaUniversityoperatesincompliancewithallapplicablefederalandstatenon-discriminationlawsandregulationsinconductingitsprogramsandactivitiesandinitsemploymentdecisions.Suchlawsandregulationsinclude:

1. TitleVIoftheCivilRightsActof1964,whichprohibitsdiscriminationbasedonrace,colorandnationaloriginintheprogramsandactivitiesoftheuniversity.Thispolicyofnon-discriminationalsocomplieswithInternalRevenueServiceRevenueRuling71-447requiredformaintainingtheuniversity’stax-exemptstatus.

2. TitleVIIoftheCivilRightsActof1964,whichprohibitsemploymentdiscriminationbasedonsex,race,religion,colorornationalorigin.

3. Section504oftheRehabilitationActof1973,whichprohibitsdiscriminationon

thebasisofdisabilityintherecruitmentandadmissionofstudents,therecruitmentandemploymentoffacultyandstaffandtheoperationofitsprogramsandactivities.

4. TheAmericanswithDisabilitiesActof1990(PublicLaw101-336),thepurpose

ofwhichistoaffordthedisabledequalopportunityandfullparticipationinlifeactivitiesandtoprohibitdiscriminationbasedondisabilityinemployment,publicservice,publicaccommodations,telecommunicationsandtransportation.

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5. TheAgeDiscriminationActof1975,whichprohibitsdiscriminationonthebasisofageinprogramsandactivitiesoftheuniversity.

6. TheAgeDiscriminationinEmploymentActof1967,whichprohibits

discriminationagainstpersonsaged40andoverregardingemploymentdecisions.

7. TitleIXoftheEducationAmendmentsof1972,whichprohibitsallformsof

discriminationonthebasisofsex(includingsexualharassmentandsexualassault)inprogramsandactivitiesoftheuniversity,exceptwheretheuniversityhasbeengrantedexemptionsbasedonitsreligioustenets.

8. TheJeanneCleryDisclosureofCampusSecurityPolicyandCampusCrime

StatisticsAct(20USC§1092(f))(“CleryAct”)whichrequirescollegesanduniversitiestodiscloseinformationaboutcrimeonandaroundtheircampuses.ThisincludesrecentamendmentstotheCleryActundertheCampusSaVEActandViolenceAgainstWomenAct,whichdealswithincidentsofsexualassault,domesticanddatingviolenceandstalking.

Asareligiousinstitution,theuniversityisexemptedfromcertainprovisionsoftheabovelawsandregulationsrelatingtodiscriminationonthebasisofreligion.BiolaUniversitydoesnotdiscriminateonthebasisofrace,color,nationalorigin,ethnicgroupidentification,sex,ageorphysicalormentaldisability.However,asaprivatereligiousinstitution,theuniversityreservestherighttoexercisepreferenceonthebasisofreligioninallofitsemploymentpractices.Allemployeesmustdemonstrateaspiritualattitudeandalifestyleconsistentwiththebeliefs,methodsandgoalsoftheuniversity.ItisBiola'spolicytorecruit,hireandpromotewithinalljobclassificationsonthebasisofmerit,qualification,competenceandspiritualcommitment.Thisappliestoallcategoriesofemployment.Forfurtherinformation,pleaserefertotheBiolaEmployeeHandbook,Section2.33.

SexualMisconductPolicyItisthepolicyofBiolaUniversitytomaintaintheuniversityenvironmentasaChristiancommunitythatprovidesaplaceforspiritualgrowth,workandstudyfreeofallformsofsexualintimidationandexploitation.Allstudents,staffandfacultyshouldbeawarethattheuniversityispreparedtotakeactiontopreventsuchintimidationandexploitationandthatindividualswhoengageinsuchbehavioraresubjecttodiscipline.

“Sexualmisconduct”canincludesexualharassment,sexualviolence,domesticanddatingviolenceandstalking.Sexualharassmentcanvarywithparticularcircumstancesbut,generally,itisdefinedasunwelcomeoroffensivesexualadvances,requestsforsexualfavors,unwantedoruninvitedverbalsuggestionsorcommentsofasexualnature,orobjectionablephysicalcontact.Thisincludessuggestionsthatacademicoremploymentreprisalsorrewardwillfollowtherefusalorgrantingofsexualfavors,orconductthatunreasonablyinterfereswithanindividual’sworkoracademicperformanceorcreatesan

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intimidating,hostile,oroffensiveworkenvironment.Sexualviolenceasusedinthispolicyreferstophysicalsexualactsperpetratedwithouttheaffirmativeconsentofthepartiesorwhereapersonisincapableofgivingconsentandincludesrape,sexualassault,sexualbattery,sexualabuseandsexualcoercion.Incidentsofdomesticviolence,datingviolenceandstalkingarealsoprocessedunderthispolicy.Foradditionalinformationanddefinitionsonsexualassault,domesticviolence,datingviolenceandstalking,pleaserefertoSectionVIIofthispolicy.

NoneoftheseactionsreflectaChristianattitudeorcommitmentandtheyadverselyaffecttheworkingorlearningenvironment.Allformsofsexualmisconductconstituteviolationsoftheuniversity’sspiritualexpectationsandstandardsofconductfortheuniversitycommunity;suchmisconductwillnotbetolerated.Anyindividualsengaginginsuchconductmayalsobepersonallyliableinlegalactionbroughtagainstthemand/orprosecutedforcriminalviolations.

Underthedirectionoftheappropriateadministrator,theuniversitywillthoroughlyinvestigateallreportsofsexualmisconductandwilltakewhatevercorrectiveactionisdeemednecessary,includingdiscipliningordischarginganyindividualwhoisfoundtohaveviolatedthisprohibitionagainstsexualmisconduct.Thereportingstudentoremployeewillbeinformedoftheactiontaken.Theseuniversityofficialswillalsotakeactiontoprotectthereportingstudentoremployeetopreventfurthermisconductorretaliation,andasappropriate,toredressanyharmdone.

Astudentoremployeewhofeelsthatheorshehasbeensexuallyharassed,assaultedorthevictimofdomesticviolence,datingviolenceorstalkinginvolvingsexualassaultorsexualharassmentmaymeetwithapersonofficiallydesignatedtoreceivereportsofdiscriminationandtoworkforresolutioninsuchsituations.

UnderTitleIX,certainindividualsemployedbytheuniversityareconsidered“responsibleemployees.”TheseresponsibleemployeesareobligatedtoreportincidentsofallegedsexualviolencethattheybecomeawareoftoaTitleIXcoordinator.AccordingtoguidancefromtheU.S.DepartmentofEducation,aresponsibleemployeeincludesanyemployeewhohasauthoritytotakeactiontoredresssexualviolence;hasbeengiventhedutyofreportingincidentsofsexualviolenceorothermisconductbystudentstotheTitleIXcoordinator;orwhoastudentcouldreasonablybelievehasthisauthorityorduty.AtBiola,responsibleemployeesaredefinedasallregularandadjunctfacultymembers,academicdepartmentadministrationpersonnel,athleticspersonnel,allhumanresourcesemployees,studentdevelopmentofficersandtheiradministrativeassistants,residentdirectors,residentassistants,allstaffpersonneldirectorlevelandabove,andanyemployeewhoissupervisingstudentemployees.AllotheremployeesandallstudentsarealsostronglyencouragedtoshareanyincidentsofallegedsexualviolencethattheybecomeawareoftoaTitleIXcoordinator.

Forinformationregardingtheproceduresforprocessingcomplaintsofunlawfuldiscrimination,includingsexualharassmentandsexualassault,pleasecontactHuman

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ResourcesorconsulttheEmployeeHandbook,Section3.2.

HiringandContractsAllpeoplewhodoworkforBiolaUniversitymustbehiredwiththeadvanceapprovalofHumanResources,regardlessoftheintendeddurationoftheassignment.Exceptedfromthisrequirementareguestspeakers,guestmusiciansandsportsrefereeswhoareU.S.citizensorresidentaliens,aswellasindependentcontractorsapprovedinaccordancewiththeuniversity’sformalcontractingprocedures.EmploymentofstaffemployeesisatthewillofeithertheemployeeorBiolaUniversity.Thismeansanemployeemayquitatanytimewithorwithoutnotice,andBiolamayterminateanemployee'semploymentatanytimewithorwithoutnotice.Thereisnopromisethatemploymentwillcontinueforasetperiodoftime,noristhereanypromisethatemploymentwillbeterminatedonlyunderparticularcircumstances.Noimpliedcontractconcerninganyemploymentrelateddecisionortermorconditionofemploymentcanbeestablishedbyanyotherstatement,conduct,policyorpractice.ExamplesofthetypesoftermsandconditionsofemploymentwhicharewithinthesolediscretionofBiolainclude,butarenotlimitedto,thefollowing:promotion,demotion,transfers,hiringdecisions,compensation,benefits,qualifications,discipline,layofforrecall,rules,hoursandschedules,workassignments,jobdutiesandresponsibilities,productionstandards,subcontracting,reduction,cessationorexpansionofoperations,mergerorconsolidationofoperations,determinationsregardinguseofequipment,methods,orfacilities,oranyothertermsandconditionsthatBiolamaydeterminetobenecessaryforthesafe,efficientandeconomicoperationoftheuniversity.NoemployeeorrepresentativeofBiola,otherthanthepresidentofBiola,hasanyauthoritytoenterintoanyemploymentagreementforanyspecifiedperiodoftimeortomakeanyagreementcontrarytotheforegoing.(BiolaUniversityHandbookSection2.1)Allheadcoaches,assistantcoaches,volunteercoaches,andotherathleticspersonnelassociatedwithpractices,competitions,skillinstructionandstrengthandconditioningmustmaintaincurrentcertificationinfirstaid,CPRandAED,andbloodbornepathogens.Therewillbeannualtrainingsprovidedforthesecertifications.Shouldastaffmemberorvolunteernotbeabletoattendingatraining,theywillberequiredtoprovideproofofcurrentcertificationpriortobeginningworkwithstudent-athletes.

NewHireEmploymentProcedureTheassociateathleticdirectorforinternaloperationscoordinatesthehiringprocesswithHumanResources.Pleasecontacttheassociateathleticdirectorforinternaloperationspriortoinitiatingthehiringprocessforanyopenpositions.Thefollowinginstructionsareastep-by-stepoutlineoftheprocesswrittenbyHumanResourcesforhiringnon-tempemployees.

1. Ifthepositionisnew,writeajobdescription.Ifthepositionalreadyhasajobdescription,reviewitscontentandupdatetheinformationasnecessary.

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2. HumanResourceswillposttheopenposition,unlessachangerequestissubmittedindicatingthejobwillbeofferedtooneofthedepartment'spresentemployees(usuallyapromotionorlateralmove).Inthatcase,postingwouldbedependentontheoutcomeoftheinternaloffer.

3. ThedepartmentmayinterviewoutsideapplicantsonlyafterthepositionhasbeenpostedandtheyhavecompletedaBiolaemploymentapplication.Copiesofapplicationsshouldbetreatedasconfidentialdocumentsandshouldbeshreddedwhennolongerneeded.

4. ApplicantswhoarepresentlyemployedatBiolamustcompleteaTransferRequestFormandsubmitittoHumanResourcespriortoanyinterview.

5. Note:AnemployeemayinformallymeetwithHumanResourcesorthehiringdepartmenttoaskquestionsaboutjobresponsibilitiesandqualifications,withouthavingtocompleteaTransferRequestForm,providedthattheemployeealoneasksthequestions(tohelptheemployeetodecidewhethertoformallyapplyfortheposition).

6. CoachingapplicantswillbeaskedaboutanypreviousNCAAviolations.Thedirectorofathletics,FAR,orassociateathleticdirectorforcompliance/SWAmaycontacttheNCAAenforcementstaffortheconferenceofficetoenquireaboutpreviousviolations.

7. AllfinalheadcoachcandidatesandmustbeapprovedbytheFARandthestudentdevelopmentdelegate(s)fromtheAAC.Thesepartiesarethepresidentialdelegatestoprovideoversightforthehiringofaheadcoach.

8. HumanResourceswillofferthepositiontotheapplicantafteraHiringAuthorizationFormhasbeencompletedandsubmittedtotheHumanResourcesoffice.

9. Allnewemployeesarerequiredtoparticipateinatwo-parttraining/orientationprogram.

TypesofEmployees● ExemptEmployeeCategory(Referredtoas01)referstoemployeeswhosepayis

quotedtothemasamonthlyfigure.UndertheFairLaborStandardsAct,theseemployeesareexemptfromprovisionsofthefederallawregardingovertimepay.

● Non-ExemptEmployeeCategory(Referredtoas02)referstoemployeeswhoarepaidanhourlywage.UndertheFairLaborStandardsAct,theseemployeesareeligibleforovertimepayandsubjecttootherprovisionsofthisfederallaw.

● StudentEmployeeCategory(Referredtoas03)containsstudents(bothundergraduateandgraduatelevel)whoworkpart-time,on-campusjobs.

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Payroll● 01ExemptEmployeesarepaidonthe15thofthemonth(ortheclosestweekdayto

the15th,ifitfallsonaweekend),andonthelastworkingweekdayofthemonth. ● 02Non-ExemptEmployeesarepaideverysecondFriday,unlessaholidaymakesan

adjustmentnecessary.ContactHRforapayrollschedule. ● 03StudentEmployeesarepaideverysecondFriday,unlessaholidaymakesan

adjustmentnecessary.ContactHRforapayrollschedule.

PerformanceEvaluationsOneofasupervisor'sresponsibilitiesistohelphis/heremployeestogrowbothprofessionallyandpersonally.Anemployee’sgrowthandsuccessinhis/herjobisimportant,andemployeesshouldfeelfreetomeetwiththeirsupervisorswhentheyhavequestionsrelatingtotheirwork.Periodically,asupervisormayinitiateinformalmeetingswithanemployeetoexplainproceduresorcommentontheirwork.

Formalperformancereviewsarecompletedforallstaffemployeesonanannualbasis,generallybetweenJulyandJune,coveringtheperiodofJune1throughJuly31.

Foranewemployee,therewillbeaformalreviewofhis/herperformanceatapointuptosixmonthsfromhis/herhiredate—usuallyatthreemonthsforanon-exempt(hourly)employeeandatsixmonthsforanexempt(salaried)employee.

Ifanewemployee’sinitialreviewhasbeenconductedwithinthepastsixmonths,priortotheannualcycle(JulytoJune),thereisnoneedtoautomaticallyconductanotherreviewduringtheannualreviewperiod.However,ifeitherthesupervisorortheemployeeinquestionrequestsit,anotherreviewshouldbedoneduringtheannualcycle,regardlessofwhetheraninitialreviewoccurredrecently.

Themainpurposeofperformancereviewsistohelpanemployeeimprovehis/herjobperformanceandtoidentifygrowthopportunities.However,performancereviewsalsoprovideinputusedindetermininganemployee’spayincrease(EmployeeHandbook,Section4.2,revisedMarch1,2007).

Eachfull-timeBiolaAthleticsstaffmemberwillbereviewedonanannualbasistoevaluateperformanceinthefollowingareas:

● Commitmenttoapplicableconferenceandnationalassociationrulescompliance ● Commitmenttoethicalconduct ● Commitmenttostudent-athleteacademicperformance ● Commitmenttostudent-athletewell-being ● Teamopportunityforcharacterdevelopmentandcommunityengagement ● Competitivesuccess

Reviewofpart-timeheadcoachesandadministrativestaffwillbelefttothediscretionofthedirectsupervisor.Othersaresubjecttoreviewinaccordancewithuniversityprocedure.

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Thedirectorofathletics,associateathleticdirectorforinternaloperations,andtheassistantathleticdirectorforsportsmedicinewillconductannualperformanceevaluations.Aself-assessmentandgoalsettingwillbeamandatoryportioncompletedbyeachfull-timestaffmemberincompliancewithHumanResourcespolicy.

Coaches’ConductIndividualsemployedbyorassociatedwithBiolaUniversitytoadminister,conductorcoachintercollegiateathleticsshallactwithhonestyandsportsmanshipatalltimessothatintercollegiateathleticsasawhole,theirinstitutionsandthey,asindividuals,representthehonoranddignityoffairplayandthegenerallyrecognizedhighstandardsassociatedwithwholesomecompetitivesports.

ItshallbetheresponsibilityofBiolaUniversity’sheadcoachtopromoteanatmosphereforcompliancewithintheprogramsupervisedbythecoachandtomonitortheactivitiesregardingcomplianceofallassistantcoachesandotheradministratorsinvolvedwiththeprogramwhoreportdirectlyorindirectlytothecoach.Thesestandardsshallbeincludedintheannualperformanceevaluation.

DisciplinaryProceduresAnyviolationofuniversitypoliciesorrules,includingtheStandardofConduct,applicableconferenceornationalassociationrulesandregulations,orotherimproperbehaviormaywarrantcorrectivedisciplineortermination.AlthoughemploymentmaybeterminatedatwillbytheemployeeorBiolaUniversitywithoutfollowinganysystemofcorrectivediscipline,BiolaUniversitymay,initssolediscretion,utilizecorrectivedisciplineifdeemedappropriateunderthecircumstances.Suchcorrectivedisciplinemayinvolve,forexample,verbalwarnings,writtenwarningsand/orsuspensionpriortoterminationofemployment.However,exceptionsordeviationsfromthisproceduremayoccurwhenever,inBiola’sopinion,circumstanceswarrantit.PleaseseetheEmployeeHandbookSections3.2and3.4formoredetailedinformationondisciplinaryprocedures.

HolidaysandVacationGuidelinesBelowisasummaryofBiola’sholidayandvacationpolicies.PleaseseetheEmployeeHandbookSection5.1formoredetailedinformation.

HolidaysRegularemployeeswhoworkaminimumof20ormorehoursperweek,foratleast10monthsperyear,areeligibleforholidaypay.Insteadofworking,youwillbepaidyourregularrateofpayonallobservedholidays.Holidaypayisproratedforemployeesworkinglessthan40hoursperweek,basedonthenumberofhourstheyarescheduledtoworkperweek.

Observedholidays:NewYear'sDay,MartinLutherKingJr.Day,GoodFriday,MemorialDay,IndependenceDay,LaborDay,ThanksgivingDay,DayAfterThanksgiving,ChristmasDay,DayBeforeandDayAfterChristmas,andThirdDayatChristmas.

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VacationEligibilityRegularemployeeswhoworkaminimumof20hoursperweek,foratleast10monthsoftheyear,areeligibleforvacationleave.

AnnualVacationLevelsTheamountofvacationthatanon-exempt(02)employeereceivesinayearisproratedaccordingtotheemployee’sregularlyscheduledweeklyworkhoursandmonthsperyear.Forexample,anon-exempt(hourly)employeeregularlyworking40hoursperweek,12monthsoftheyearwillreceive80hoursofvacationleaveperyearandanemployeeworking20hoursperweek,12monthsoftheyearwillreceive40hoursofvacationleaveperyear.Attheanniversaryoffiveyearsofservice,thesame40-houremployeewillbegintoaccrue120hoursofvacationleaveperyearandthe20-houremployeewillbegintoaccrue60hoursofvacationleaveperyear.Attheanniversaryof15yearsofservice,the40-houremployeewillaccrue160hoursofvacationleaveperyearandthe20-houremployeewillaccrue80hoursofvacationleaveperyear.

Anexempt(01)employeeworking40hoursperweekand12monthsoftheyearwillreceive120hoursofvacationleaveperyear.Attheanniversaryof15yearsofservice,the40-houremployeewillreceive160hoursofvacationleaveperyear.Executive-levelemployeesreceive160hoursofvacationleaveperyear.Exemptemployeesworkinglessthan40hoursperweekwillhavetheirvacationaccrualproratedinasimilarfashiontonon-exempt(02)employees.

AccrualFormulaVacationleaveisaccruedperpayperiod.Theperpayperiodaccrualrateforanon-exempt(02)employeeiscalculatedasfollows:totalhoursofvacationperyear(80xfull-timeequivalency),dividedby365daysperyear,multipliedby14daysperpayperiod.Forexample,afull-time(40hours/week),non-exempt(02)employeewhoaccruesvacationleaveof80hoursperyearaccrues3.06849hoursperpayperiod.Thecalculationformulaisthesame,butthevacationleavehours/yearareproratedfor02employeeswhoworklessthan40hoursperweekand/orlessthan12monthsperyear.

Thepayperiodaccrualrateforanexempt(01)employeeiscalculatedasfollows:totalhoursofvacationleaveperyear,dividedbythenumberofpayperiodsperyear.Forexample,anexempt(01)employeewhoaccrues120hoursofvacationperyear,dividedby24payperiods,accruesfivehoursofvacationleaveperpayperiod.

Vacationleaveisavailabletobetakenasitisaccrued.

EducationalBenefitsBiolaAthleticssupportsthecontinuingeducationofallstaffandfaculty.Full-timeemployeesworking30ormorehoursperweekfor12monthsperyearbecomeeligiblefortuitionwaiverbenefitsafteroneyearoffull-timeservice.PleaseseetheEmployeeHandbookSection5.4fordetailedinformationonscheduleofbenefits,accrual,benefitsforspouseanddependents,andpersonalusetuitionwaivers.Professionaldevelopment

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opportunitiesshouldbediscussedwiththedirectorofathleticsandapprovedbeforeusinguniversityfunds.

StudentWorkersStudentemployeesarerestrictedtoworkingamaximumof25hoursperweekduringthefallandspringsemesters(20hoursperweekforinternationalstudents).Studentemployeesarerestrictedtoworkingamaximumof32hoursperweekduringsummerandinterterm(20hoursperweekforinternationalstudentstakingclass(es)duringsummerorinterterm).Ifthedepartmentneedsastudentemployeetoworkmorethan32hoursperweekduringsummerorinterterm,supervisorsmaysubmitarequesttoHumanResources.Abackgroundcheckmaybedeemednecessaryforastudentworkerifthatstudentworkerwillcomeindirectcontactwithminors.ContactHumanResourcesformoreinformationifneeded.

VolunteersOnoccasion,acoachmaywishtohaveavolunteerassistantcoach.Anypersonworkingwithyourprogramonanybasismusteitherbearegularemployeeoravolunteer.

Inordertovolunteer,anindividualwillneedtobeapprovedbyHRthroughthefollowingprocess:

● Contacttheassociateathleticdirectorforinternaloperationsandgetahiringauthorizationforavolunteer.

● Oncetheformisfilledoutandsignedbytheprospectivevolunteer,submittheformtotheassociateathleticdirectorforinternaloperations.

● TheprospectivevolunteerwillbecontactedbyHumanResourcestodoabackgroundcheck.Nopersonistoworkwithstudent-athleteswithoutpriorapprovalandaclearbackgroundcheck.

● Oncethebackgroundcheckiscomplete,HumanResourceswillapproveordenytherequest.IfapprovedthevolunteercanbeginworknoearlierthanthestartdateontheirVolunteerForm.

● Avolunteercoachisrequiredtomaintainaclearunderstandingoftheinstitution’semergencymedicalplansandbecertifiedinCPR/AED,bloodbornepathogensandfirstaidpriortobeginninganyworkwithstudent-athletes.

● AvolunteercoachisrequiredtopasstheNCAACoachesCertificationTestpriortoperforminganyrecruitingduties.

NOTE:ApersonwhoisbroughtonasavolunteercannotbelaterbeotherwisecompensatedwithinBiolaAthleticsforanyjobdutiesperformed.Youcannotbringapersononasavolunteerwiththeintentionofhiringtheminapaidpositionlaterinyourseason.

Itistheresponsibilityofthedirectsupervisortoapprisehisorherdirectreportvolunteersofapplicableconferenceandnationalassociationrulesandregulations.Abackgroundcheckisrequiredforallathleticsdepartmentvolunteers.

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BusinessOperations

OperationalBudgetPlanningAlldepartmentalbudgetsaredeveloped,monitoredandcontrolledbytheuniversity,includingtheathleticsbudget.Athleticsbudgetsareconstructedfromuniversityfundingandareapprovedbythepresidentandtheboard.Coacheswillbegivenaspecificannualbudgetfortheirsport(s).Thisbudgetisdesignedtocoverthecostsoftransportation,food,lodging,practicegear,gamegear,officials,recruitingandadministrativecosts.

ThebudgetyearrunsfromJuly1–June30.CoachesarerequiredtosubmittheirbudgetrequeststotheassociateathleticdirectorforinternaloperationsinFebruaryeachyear,allocatingtheirapprovedfundsthroughoutthenextfiscalyear.Onceapprovedbytheassociateathleticdirectorforinternaloperationsandthedirectorofathletics,budgetsubmissionsarereviewedandapprovedbythevicepresidentforenrollmentmanagementandthevicepresidentforuniversityoperationsandfinanceasperinstitutionalpolicy.Thefinalbudgetisthenreviewedandapprovedbytheboardoftrustees.

CoacheswillreceivemonthlybudgetupdatesfromtheBiolaAthleticsadministrativeassistantandareresponsibletostaywithintheirallocatedfunds.Eachbudgethasspecificbudgetlinestohelparrangedifferentexpenses.Thebudgetamountineachcategorymaybeadjusted,butthecoachmustadheretotheoverallbudget.Forexample,acoachmayhavea$400budgetforofficials,butmustspend$500.Ifthishappens,fundswillbetransferredfromadifferentlineitemwithinthebudgettocovertheexpense,subjecttoapprovalbythedirectorofathletics.Coachesarenotallowedtoexceedtheirannualbudget.Fundsremainingintheoperationalbudgetattheendofthefiscalyeardonotrolloverintothefollowingyear.

FundraisingAccountsEachcoachhasafundraisingaccountfortheirsport(s)aswellasarestrictedscholarshipaccount.Thefundraisingaccountisarestrictedaccountinthatfundsenteringandleavingtheaccountmeetacertainsetofparameters.Inordertobeconsideredadonationtoenterthefundraisingaccount,theremustnotbeanyexchangeofgoodsorservices.Donationsspecifiedtoacertainprogrammustenterthisaccount.Oncereceivedfromthecoach,thedepartmentadministrativeassistantwilldepositfundsintothefundraisingaccountusingaDonationTransmittalFormandsubmitittotheaccountingoffice.Anydonationgivendirectlytoacoach(checkorcash)mustbegiventothedepartmentadministrativeassistantfordepositwithinthreeworkingdays.

Therestricted(fundraised)accountisdesignedtocovercostsforthingsthatareoutsidethescopeofthesport’sannualbudget.Commonexpensesfromthefundraisingaccountincludenon-conferenceteamtravel,increaseinassistantcoachstaffing,andextrateamgear/equipment.Thecoachmustreceiveapprovalfromamemberoftheassociateathleticdirectorforinternaloperationsorthedirectorofathleticswhenspendingfundsfromthisaccount.Torequestapprovaltospendfundsfromthisaccount,emailtheassociateathletic

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directorforinternaloperationsand/orthedirectorofathleticswiththefundrequest.Seethefundraisingsectionformoreinformationonfundraisingpolicies.

Tousedollarsfromfundraisingforstudent-athletescholarships,thefundsmustbetransferredintotherestrictedscholarshipaccountforthesport,andthencanbesubmittedfordisbursement.Torequestfundraisingdollarsbeusedforstudent-athlete’sscholarshipaFundraisingScholarshipFormmustbesubmitted.Ifthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SAWapprovetherequestedfunds,theFinancialAidOfficewillawardthefunds,itisinstitutionalpolicythattheywillstackwithalluniversitygrantsandscholarships.

Fundsfromthefundraisingaccountandrestrictedscholarshipaccountrolloverfromyeartoyear.

CampBudgetProgramsrunningcampswillhaveaseparatecampbudgettotrackrevenueandexpenses.Athleticcampbudgetsoperatenearlyidenticallytotheoperationalbudgets.Mostcampbudgetsmaintainazeronetreturn.Thismeanstheprojectedincomewillfullycovertheprojectedexpenses.Iftheactualexpensescomeouttomorethantheactualincome,thenthesport’soperationalbudgetmustcovertheshortage.Iftheactualincomeismorethantheactualexpenses,thenthesport’soperationalbudgetcanutilizetheadditionalincomeforthatfiscalyear.AllfundingmustbefullyusedbyJune30.Allassociatedcostsandincomeforcamps/clinicswillgothroughthisaccount.ThisincludesT-shirts,meals,paidfees,insurancecosts,etc.PleaseseetheHostingCampsandClinicssectionformoreinformationontheproceduresforplanningacamporclinic.

Thedepartmentadministrativeassistantandtheassociateathleticdirectorforinternaloperationsmonitorthecampaccounts.CoachesaretorunallcampregistrationthroughBiola’sARMScampspage(athletics.biola.edu/camps).Anyregistrationfeesgiventoacoachshouldbegiventothedepartmentadministrativeassistantwithinthreedays.He/shewilldepositfundsintothecampaccountusingaJournalReceiptFormandsubmitittotheaccountingoffice.Tospendfundsfromthecampaccount,acoachmustusethecampaccountnumberandgothroughnormalpurchasingproceduresincludingapprovalbytheassistantdirectorofathleticsorthedirectorofathletics.Onlyexpensesdirectlyrelatedtoacampcanbechargedtoyourcampbudget.Ifyouhaveadditionalfundsremainingafterallcampexpensesarecomplete,arequestcanbesubmittedtotheassociateathleticdirectorforinternaloperationstohavesurplusfundstransferredtoanoperationalaccount.

IncomeandExpensePoliciesAnycashorcheckreceivedbyamemberoftheathleticstaffmustbesubmittedandprocessedwithinthreedaysofreceipt.CashshouldbesubmittedtotheathleticdepartmentadministrativeassistantwhowillprocessthedepositandsubmitaJournalReceipttoaccountingforapprovalanddepositintotheappropriateinstitutionalaccount.Staffisprohibitedfrommaintainingfundsoraccountsthatarenotundertheapproved

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institutionalaccountsmanagedbythefinancedepartment.Allfundsrelatedtoanyinstitutionalincome/expensemustbedeposited/spentthroughaninstitutionalaccountandtheapprovedfinancepolicies.

SpecialFundingRequestsAnyfundingthatfallsoutsidethescopeofanathleticstaffmember’soperationalbudgetorfundraisingaccount(e.g.,alargeequipmentpurchaseorrepair)mayberequestedbysubmittingawrittenproposaltothedirectorofathleticsortheassociateathleticdirectorforinternaloperations.Thewrittenproposalmustincludeadetailedexplanationoftheneed,estimatedcostsandarationaleforthespecialrequest.Requestswillbeevaluatedbasedonneedandavailablefunds.Insomecases,thedirectorofathletics,onbehalfofacoach,maymakearequestforcontingencyfunds.

PurchasingProceduresAnypurchasemadeforateammustgothroughthefollowingprocess.Failuretofollowtherequiredstepsmayresultinyourpurchasesbeingdeniedandfundsyouspentwillbecomeyourresponsibility.

StandardPurchasingStepsThepurchasingdepartmentrequiresthatallpurchasesbemadethroughtheirdepartment.Itemsmustnotbepurchasedoutsideofthestandardpurchasingstepsoutlinedbelow.Thisappliestoalloperationalexpensesoutsideofthoseincurredwhileonatrip.Shouldacoachdesiretopurchaseequipment/supplies/uniforms/etc.,heorshemust:

● Getanestimate/invoicefromthecompanywithacostbreakdown ● Foronlineorder,placerequesteditem(s)intotheshoppingcartandprintoutthe

shoppingcart.Includeshippingcostswhenapplicableandensurethewebsiteaddressisincludedinyourprintedcopy.

o Note:BiolahasanAmazonPrimeBusinessmembershipsoshippingofaPrimeitemtotaling$50ormoreonAmazon.comisfree.

● Submitthatestimate/invoicetothedepartmentadministrativeassistant ● Thedepartmentadministrativeassistantwillalsoneedtoknow

o Howtheitemwillbereceived(pickedupfromvendor/shipped/etc.) o Whatbudget/accountthefundswillcomefrom

(operational/recruiting/fundraising/camp) ● Thedepartmentadministrativeassistantwillsubmitthepurchaserequisitiontothe

directorofathleticsorassociateathleticdirectorforinternaloperationsforapprovalofthepurchase.Ifthepurchaseisteamapparel,theassistantathleticdirectorforcommunicationsandgamemanagementmustsignthepurchaserequisition.

● Onceapproved,thedepartmentadministrativeassistantwillsubmitthepurchaserequisitiontothepurchasingdepartmentandthebuyerinpurchasingwillworkwiththevendorforpayment.

● Employeesshouldplanfortheapproval/orderprocesstotake1-2weeks.

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UniformsandApparel

ApparelPartnersBiolaathleticshascontractedwithAdidasandNSAtobeourofficialapparelproviders.AllapparelandequipmentshouldbepurchasedthroughNSA.Inaddition,allgame-dayapparelandshoesmustbeAdidaswhereapplicable.Questionsaboutapparelpurchasecanbedirectedtotheassistantathleticdirectorforcommunicationsandgamemanagementortheassociateathleticsdirectorforinternaloperations.Alluniformsandpre/postgameapparelmustmeetNCAAguidelinesandapprovedbytheassistantathleticdirectorforcompliance/SWA.

TheBiolaAthleticsLogoBiolaAthleticshasatrademarklogothatcoachesarerequiredtouseonalluniforms,equipment,andteamapparelwherealogoisappropriate.Coachesmustreceiveapprovalfromtheassistantathleticdirectorforcommunicationsandgamemanagementpriortosubmittinganyteamapparelorder.Artworkorawrittendescriptionoflogousebythevendormustbeincludedwiththesubmissionofthepurchaserequisitiontoreceiveapprovalonteamapparelorders.Thereareseverallogovariationsandsport-specificversionsofthelogo.Contacttheassistantathleticdirectorforcommunicationsandgamemanagementforprintcopiesofspecificlogos.

SummercampT-shirtsarenotrequiredtohavethetrademarkathleticslogo.However,theystillrequireanapprovalsignatureonthepurchaserequisitionfromtheassistantathleticdirectorforcommunicationsandgamemanagementpriortoordering.

ReimbursementProceduresTheReimbursementRequisitionFormisusedtorequestreimbursementforwhichbusiness-relatedexpenditureshavealreadybeenpurchasedandpaid.Pleaseworkwiththedepartmentadministrativeassistanttosubmitreceiptsforreimbursement.TheIRSonlyallowsupto30daysforabusinessexpensereimbursementtobesubmitted.Afterthistimeanyreceiptmaybeconsideredtaxableincome,soitisimperativetosubmitreceiptsinatimelymanner.

CreditCardPolicyandProcedureBiolaUniversitywillissueuniversitycreditcardstoheadcoaches,administrators,athletictrainers,andselectotherpersonnel.TheonlyapproveditemsforpurchaseusingaBiolacreditcardaregas,teammeals,baggagefees,andparking/tolls.Coachesmaynotpurchaseanythingelseusingthecreditcardwithoutpriorapprovalfromthedirectorofathleticsortheassociateathleticdirectorforinternaloperations.Theathleticsstaffmustsubmitcreditcardreceiptsaccordingtothefollowingprocedures.

GeneralGuidelines● Allchargesmustbecodedandareceiptforthetransactionuploadedwithinseven

daysofthetransactionpostingtotheComDataonlineaccount. ● ChargeswilltakeanaverageoftwodaystoappearonComDatafromthedateof

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transaction. ● Receiptsshouldbefull,itemizedreceipts.Staffmembersneedtokeeporiginal

copiesofreceiptsforfiveyears. ● PasswordsforComDatawillneedtobechangedeverythreemonths.Thesystem

willgiveapromptwhenitistimetoresetthepassword.

CodingProcedures1. Scanortakeaphotooftheoriginalreceipt.Itisrequiredtousethefull,itemized,

originalreceipt,notjustthecreditcardtransactionreceipt.2. SignintoComData(http://sdg2.comdata.com)

a. ToreceiveauserIDandpassword,contacttheassociateathleticdirectorforinternaloperations.

3. ClickonAccountActivityinthebluebaralongthetopofthepage,andclickonTransactionSummaryatthetopofthedrop-downlist.

4. Setthedaterangeandclicksearch.a. Thedaterangewillautomaticallysetforthepast30days,soyoushouldnot

havetochangethisunlessyouarelookingupoldertransactions.5. Alistofallcurrenttransactionswillbedisplayedfortheselecteddaterange.6. Clickthereceipticonontherightsideofeachtransactionanduploadtheimageof

thereceipt.7. Clicktheaccountingdetailontheleftsideofthetransactiontocodeeach

transaction.a. Everytransactionmusthaveaneventdescription,organizationalcode,fund

code,accountcodeandprogramcode.b. Theeventdescriptionshouldbegivensufficientdetailtoallowtheaccount

managertounderstandthepurposeofthecharge.Forexample,“Teammeal,lunch,BayAreatrip”shouldbeusedinsteadof“Meal.”

c. Often,theComDatasystemwillpre-codeyourtransactionbaseduponthetypeoflocationwherethetransactionwasmade.Verifythatthecodingiscorrectorentertheappropriateaccountcodesifnonearepre-coded.

i. Newcoachesshouldcontacttheassociateathleticdirectorforinternaloperationsfortheaccountcodesfortheirsport(s).

ii. The“programcode”shouldalwaysbecoded“300–StudentServices.”

d. Makesurethatrecruitingexpensesarecorrectlycodedintoyourrecruitingbudget.

8. Saveallworkbyclickingonthesaveiconatthetoporbottomofthepage.Ifastaffmemberleavesthepagewithoutsavingthework,itwillnotbeputintothesystem.

9. Oncereceiptsareuploadedandthetransactionsarecoded,thetransactionswillbechargedtotheoperationalbudgetbythedepartmentadministrativeassistant,sentelectronicallytotheassociateathleticdirectorforinternaloperationsforapproval,andthensentelectronicallytotheexecutiveassistanttothevicepresidentofenrollmentmanagementforfinalapproval.

Creditcardsmayberevokedatthediscretionofthedirectorofathleticsifproper

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proceduresand/ortimelysubmissionofcodingarenotfollowed.

PerDiemPolicy PerDiemisintendedtoprovidemealmoneytostudent-athleteswhentheuseofacorporatecreditcardtopurchasemealsisnotfeasible(i.e.airporttravel,etc.).Dailyallowablelimitsare:$8forbreakfast,$12forlunchand$15fordinnerwiththeexceptionofHawaiiwhichis$12forbreakfast,$15forlunchand$18fordinner.Whenpossible,coacheswillstillpayforteammealsontheircorporatecreditcards.Thefollowingpoliciesareinaffectforallperdiemrequests:

• Payee of the per diem request must be a Biola employee. • Per diem is available only to student-athletes on the roster. • Per diem is not available to ANY university employees (i.e. coaches, assistant coaches,

staff, faculty) and only available to guests if their contract requires it. • Payee must keep a log/sign-out sheet of each student athlete receiving per diem on a

daily basis. One log/sign-out sheet is required per day and must contain the following: o Event Name o Event Date o Printed student athlete’s name o Student athlete’s ID number o Amountreceivedperstudento Studentathlete’ssignature

• Payeemustturninlog/sign-outsheettotheCashierwithin3businessdaysaftertheevent.Thissign-outsheetisinlieuofindividualreceiptsubmission.

• Ifthereareexcessorunusedfunds,payeemustsubmitareconciliationreportwithin3businessdaysafterevent.

• Perdiemisonlyofferedwhenathletesaretravelingforcompetitionorduringanintuitionalbreakwheremealserviceoncampusisnotavailable.Anyteammealsduringhomegameswillneedtobesubmittedviacorporatecreditcardorreimbursement.

• Thispolicywillbereviewedonanannualbasis.Anyrecommendationforchangesand/oradditionstothispolicywillbepresentedtotheVPUniversityOperationsandFinanceforreviewandapproval.

CashAdvance

RequisitionTheCashAdvanceRequisitionFormisusedtorequestcashpriortoteamtravel.Toreceiveacashadvancefortraveluse,pleaseseethedepartmentadministrativeassistant.ThedirectorofathleticsortheassociateathleticdirectorforinternaloperationswillsubmittheCashAdvanceRequisitionFormforapproval.Onceapproved,theCashAdvanceRequisition

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Formissubmittedtotheaccountingofficetoprocessandcutthecashadvancecheck.Therequestmustbesubmittedaminimumoftwoweekspriortothedatethecashisneeded.

Thecoachreceivingthecashadvanceistheindividualresponsibleforthedisbursedfunds.He/shemustbeacurrentBiolaAthleticsemployee.Acashadvanceissimilartoaloanandtheamountdisbursedforthecashadvanceisnotdeductedfromthedepartment’sorganizationaccountuntiltheCashAdvanceReportissubmitted,accountingforalltheexpendituresrelatedtothecashadvance.Apersoncannotreceivemorethanonecashadvanceatatime.EachcashadvancemustbeclearedusingtheCashAdvanceReportinstructionsinthefollowingsection,andreconciledtotheuniversitywithintwoweeksoftheevent(10businessdays).Ifacashadvanceisnotaccountedforwithin120daysofbeingdisbursedtothepayee,theIRSrequirestheadvancetobeshownastaxableincometothepayee,regardlessofwhetheritwasusedforthebusinessoftheuniversity.

CashAdvanceReportACashAdvanceReportmustbesubmittedtoreconcileexpendituresrelatedtothecashadvance.Thedepartmentadministrativeassistantwillneedallreceiptsfromthecoachtosubmitthereport.Normalapprovalguidelines,spendingguidelines,receiptrequirementsandtax-reportingrequirementsapplytoacashadvance.Pleasenotethatcashadvancescannotbeusedtopurchasegiftcardor,payforhonorariums,rentals,advertisingorcompensationofanykind(e.g.,babysitting,cleaningservice,speakingengagements,venueorequipmentrentals,etc.).

WhentheCashAdvanceReportisapprovedandprocessedbytheaccountingdepartment,thestaffmember’soperationalbudgetwillbechargedfortheactualexpendituresandanyapplicableusetaxadjustments.TurninallremainingfundswiththeCashAdvanceReport.

Vehicles

ApprovedDriversPolicyforuniversity-ownedorrentedvehiclesThepurposeofthispolicyistodefinetheprocessbywhichanindividualisapprovedtooperateavehicleinconnectionwithhis/heruniversityresponsibilities.BiolaUniversityhasnumerousfaculty,staffandstudentswhoseresponsibilitiesincludethenecessityoftravelingandproperlyoperatingautomobilesandothermotorizedvehicles,whichincludebutarenotlimitedtoautomobiles,vans,trucks,golfcartsandall-terrainvehicles.

BiolaUniversityregardsthesafetyofitsemployees,studentsandvolunteersasoneofitstoppriorities.EverytimeanindividualdrivesforBiola,he/sherepresentsBiolaandisresponsibleforhis/heractionsaswellasforthesafetyandsecurityofallpassengersandcitizensofthecommunity.

Inmostcases,Biola’sautomobileinsurancepolicywillprovideprimaryinsurancecoverageforuniversity-ownedvehiclesandrentalvehiclesusedonuniversitybusiness,unlessthedamagesresultfromanintentionalactorgrossmisconductonthepartoftheindividualdrivingthevehicle.Ifanindividualchoosestousehis/herownpersonalvehicletotravelon

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universitybusiness,thentheindividualmaybeeligibleformileagereimbursement.Byusingone'spersonalvehicleforuniversitybusiness,theindividualunderstandsthathis/herpersonalautomobileinsurancepolicyistheprimaryaccidentinsurancecoverage.

UseofPersonalVehicleWhenusingyourpersonalvehicleforBiolabusiness,authorizedbusinessmileagecanbereimbursedthroughaReimbursementRequisitionForm.TheInternalRevenueServicerateforthe2018calendaryear(whichBiolauses)is54.5centspermile.Inorderforthemileagereimbursementtobeapprovedandprocessed,1)theBiolabusinessreasonorpurposemustbeclearlystatedand2)themileagecalculationmustbeacceptablebytheIRS’sguidelines.Hence,mileagereimbursementrequestsforthingssuchascommutes,outings,Christmaspartiesorothersocialfunctionsarenoteligibleforreimbursements.Inaddition,onlyoneround-tripcanbeconsideredasareimbursablebusinessexpense.Forexample,ifaBiolaemployeeaskssomeonetotakehim/hertotheairport,onlyoneround-triptoandfromtheairportcanbeclaimedasbusinessmileage.TheBiolaemployeewillnotbereimbursedfortworound-tripsonbehalfofthedriver.Pleaseitemizeeachdestinationandprovidetheactualbeginningandendingodometerreadings.Pleasenotethattheodometerreadingistheaccumulativerunningmileagenumberofthevehicle,notthetripdistancecalculatorthatcanberesetforindividualtrips.Iftheodometerreadingsarenotavailable,pleaseattachaprintoutofonlinedrivingdirectionstosubstantiatethemilestraveled.Pleasenotethatforlong-distancedriving(i.e.,out-of-towntrips),themileagereimbursementamountwillbelimitedtothelesseroftheactualmileagereimbursementorareasonableairfare.Therefore,priortothetrip,youmustobtainawrittenquoteoremailfromthepurchasingdepartmentfortheairfarecostandsubmititwithyourReimbursementRequisition.MileagereimbursementisnormallycalculatedfromBiola’sphysicaladdressunlesstheactualmileagefromyourhomeordeparturepointtothebusinessdestinationisshorter.Youmustdocumentthatonyourreimbursementrequest.TheIRSconsidersthemileagefromyourhometotheofficeasregularcommutingmilesandnotreimbursable.Adepartmentcanchoosetoreimbursethedriverasmalleramountthantheactualmileagedriven,butdocumentationisstillrequired.Ifthegasreceiptamountortheagreeduponamountissmaller,youwillstillneedtoprovidetheodometerreadingsortheonlinedrivingdirectionsprintouttoprovethatactualmileagereimbursementcalculationwouldhavebeengreater.Ifgasispurchasedforarentalcar,thereceiptcanbeusedtorequestreimbursement.Pleasespecifythatthegaspurchasewasforarentalcar.Pleasenotethatarentalcarisnotaborrowedvehiclefromanindividual.Inordertoqualifyasarentalcar,thevehiclemustberentedfromarentalcarcompany.

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DriverapplicationprocessForanindividualtobeconsideredfortheUniversityDriversList,he/shemustbeanexperienceddriver,beatleast18yearsofage,possessavaliddriverlicense,andmaintainasafedrivingrecord.Thedriverapplicationprocessmustbecompletedpriortotheindividualbeingapprovedtodriveauniversityvehicle.Allindividualswhoseresponsibilitiesincludetheoperationofautomobilesshouldcompletethefollowingprocess:

Theproperformsforbecominganapproveddrivercanbefoundinthe“Employee”tabinyourmy.biolaaccount.Theformistitled“MotorVehicleRecordAuthorizationForm”andneedstobesubmittedandapprovedpriortodrivingforanyinstitutionalbusiness.ThisformauthorizesBiolatopullaMotorVehicleReportonaregularbasisandwillbeusedtodeterminestatusasanapproveddriver.

GeneralRequirements● University-ownedorleasedvehiclesaretobeusedforuniversitybusinesspurposes

only.(ThevalueofincidentalpersonaluseofpermanentlyassigneduniversityvehiclesisreimbursabletoBiola,underaseparatepolicy).

● Driversmust:

1. Carryacurrent,validU.S.driverlicensewithendorsementsappropriatefortheuseandtypeofvehicledriven.

2. Beabletodemonstratefamiliaritywiththetypeofvehicledriven.

3. Maintainasafedrivingrecord.

4. Havenoalcohol-ordrug-relatedviolationswithinthepreviousthreeyears.

5. Havenomajorviolationsinthelastthreeyears,withtheexceptionofspeedinginexcessof10mphoverthespeedlimitbutnotmorethan25mphoverthespeedlimit,whichcanbeoneinthelastthreeyears

6. Havenomorethantwominorviolationsinthelastthreeyears.

7. Havenomorethanoneat-faultaccidentinthelastthreeyears.

8. Bebetween18and75yearsoldfordrivingnormalpassengerorwork-relatedvehiclesandbetween21and70yearsoldfordrivingpeopleinmulti-passengervehicles(perriskmanagement,amulti-passengervehicleisa12-to15-passengervehicle).Pleasenote:thosebetweentheagesof18and20yearsofagemaydriveonlywhennooneelseolderisavailable.

9. AuthorizeBiolaUniversitytopullandreviewtheirMotorVehicleRecordandbepre-approvedbeforedriving.

● Safetyprecautionsaretobeobservedsuchas:

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1. Observanceofalltrafficlaws,includingspeedlimits

2. Useofseatbelts

3. Nodistractions:useofacellphoneorotherdistractionisnotallowedwhiledriving

4. Properloadingofthevehicle

5. Avoidanceofdrugs(e.g.,antihistamines)thatmayimpairperformance

6. Avoidanceofdrivingwhenfatigued,sick,distracted,orwithotherphysical

oremotionalimpairments

7. Timelyinspectionandrepairofheadlamps,taillights,turnsignals,windshieldwipersandothersafetyequipment

8. Soundjudgmentregardingsafedrivingconditions(weather,etc.)

● Thedriverassumesfullresponsibilityforanyandallfinesortrafficviolations

associatedwithhis/heroperationofauniversityvehicle.

TeamTravelPlanningPoliciesStudent-athleteslookforwardtoteamtrips.Theyshouldbeplannedwithgreatcaregiventothewell-beingofthestudent-athletes.

MealsPoliciesThepreferredmethodforpurchasingmealswhiletravelingyouruniversityissuedcreditcard.Headcoachesarealsoallowedtousecashforteamtravelifnecessary.Cashadvancesforteamtravelcanbeobtainedbyrequestthroughthedepartmentadministrativeassistant.Formoredetails,pleaseseetheCashAdvancesectionofthemanual.Allowaminimumoftwoweeksforprocessingtherequest.

Onlymealsmissedduetorequiredcompetitionaretobereimbursedorprovided.Thepolicieslistedbelowareanefforttohelpinplanning.Thebudgetconstraintsmustberecognizedandfollowed.Eachemployeeisexpectedtoexemplifygoodstewardshipinthisareaandnotincurextravagantexpenses.

● Documentationmustbeintheformofanoriginal,itemizedreceiptfromarestaurantor,ifperdiemmealmoneyisgiventothestudent-athlete,arosterwiththestudent-athlete’ssignaturemustbeturnedintothedepartmentadministrativeassistant.Mealmoneymustbedistributedonadailybasisandthestudent-athletemustsignforeachindividualdisbursement.Perdiemmealmoneyshouldonlybeusedwhenabsolutelynecessary.Coachesshouldcollectreceiptsformeals

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purchasedwithperdiemandturninallreceiptswiththesignaturesheet.Wheneverpossible,theteamshouldeattogether.

● Coachesmayuselessthantheuniversityperdiemallotment($40/day)tohelpstaywithintheirprescribedbudgetlimitations.

● Gratuitiesortips(includingroomortaxiservice)arereimburseduptoamaximumof15percentofthemealcharges.The15-percentlimitappliestoadditionalfeesthatahoteloravenuemaychargeforroomservice.Soanyfee,chargeorgratuitybeyond15percentoftheexpenditureisconsideredapersonal,out-of-pocketexpense(BiolaEmployeeHandbook,Section6.7).

● Submitreceiptsthroughthedepartmentadministrativeassistantwithin30daysoftheexpenseortheIRSwillconsiderthereceipttaxableincome.He/shewillfilloutaReimbursementRequisitionforapprovalbythedirectorofathleticsorassociateathleticdirectorforinternaloperations.

AllAthleticdepartmentstaffshouldalsofamiliarizethemselveswithBiolaUniversity’sTravelpoliciesfoundinsection6.74oftheEmployeeHandbook.

LodgingPoliciesAlllodgingreservationsaretobemadethroughthePurchasingDepartment.Coachesareresponsibleforresearchinghotelaccommodationsandworkingwiththeadministrativeassistanttothedirectorofathleticsonceafinalhotelhasbeendecidedon.Ifacoachishavingdifficultyfindingasuitablehotel/hotelroomcost,theadministrativeassistanttothedirectorofathleticswillprovideassistance.

● Coachesareresponsibleforresearchingandreservinghotelrooms.Onceahotelhasbeenfound,aPurchaseRequisitionmustbesubmittedbytheadministrativeassistanttothedirectorofathleticstocontractpayment.

● Lodgingcostsaretobekeptaslowaspossible.However,coachesmustbookhotelsthatwillbesafeandarebestforthewell-beingoftheirstudent-athletesandtravelparty.

● Coachescanusetheirdiscretionwhenbookingthenumberofroomstostaywithintheiroperationalbudgetconstraints.

● Eachstudent-athletewillhavehisorherownbedduringteamtravel.Itisappropriatetotakeadvantageofrollawaybedsandcoachesareencouragedtomaximizethisoptiontolimitcosts.

● Coachesandstudent-athletesmustnotsharethesameroom. ● Spousesofcoachesareallowedtotravelonovernighttrips.However,they(notthe

operationalorrestrictedbudgetaccounts)willberesponsibletocovertheirfoodcostsandanyairtransportationcosts.

Anycoststhatexceedthelodgingorperdiemmaximumswillneedpriorapproval.Coachesmustsubmitawrittenrequesttothedirectorofathleticsorassociateathleticdirectorforinternaloperationstoapproveanycostsexceedingthesemaximums.

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Transportation

GroundTravel● Bustransportationrequestsandrentalvehiclesshouldbecoordinatedthroughthe

departmentadministrativeassistantaminimumof60dayspriortothestartofcompetition.Heorshewillemaileachcoachtocoordinatehisorhertravelrequests.

● Thesizeofthetravelpartyandlocationofcompetitionarethemainfactorstoconsiderwhencoordinatingtransportation.Forateamtraveling150milesormore,one-way,with15ormoreinthetravelparty,itisrequiredtotravelbybusforthesafetyandwellbeingofstaffandstudent-athletes.

● BiolaUniversitydoesnotcurrentlyallowfortheuseof12-or15-passengervanstotransportstudent-athletes.

● DeparturetimesforSouthernCaliforniatravelarebasedonmissingaminimalamountofclasstimeandwillbescheduledforarrival90minutespriortothestartofcompetition(ortwohoursforsoftballandbaseball).

AirTravel● Thedirectorofathleticsortheassociateathleticdirectorforinternaloperations

mustapproveallcontestsrequiringairtravelbeforecontractsaresigned.Airtravelisrequiredwhentravelingdistancesgreaterthan500miles.Airtravelisallowedwhentravelingdistancesgreaterthan350miles.Thedecisiononmodeoftransportationisuptothediscretionoftheheadcoach,whomuststaywithinhisorheroperationalbudget,andissubjecttotheapprovalofthedirectorofathletics.

● Flighttravelwillbebookedthroughtheadministrativeassistanttothedirectorofathletics.Heorshewillrequirethefollowinginformationfromthetravelparty:

o Legalnames(asitappearsontheirdriverlicenses),anddateofbirthofeveryoneinthetravelparty

o Preferredflighttimes/dates o Hotelaccommodations(includingnumberofroomsandroominglist) o Namesofdriversforrentalvehicles o Requiredcashadvanceamount

● Allpersonnelareexpectedtoflyatthemosteconomicalrateavailable. ● ForallrequiredPacWestcompetition,tripsto/fromHawaiiarecontractedwith

HawaiianAirlines.

ItinerariesForallawaycontests,atravelitinerary(includingtravelpartyanditinerary)mustbesubmittedtotheassistantathleticdirectorforcompliance/SWAandtheheadathletictrainerviatheTravelItineraryForminARMSnolaterthan48hourspriortodeparture.Theitinerarymustincludethetimestudent-athletesaretobereleasedfromclass,timeofdeparture,destination,modeoftransportationandanyhotelorairlineinformation.Rostersmustincludeemergencycontactinformationforeachstudent-athleteandstaffmembertravellingwiththeteam.

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AdditionalPolicies● Whentraveling,ateammember’sfamily,boosterorotherscannotpurchaseateam

mealorcoverexpensesforentertainment.Theycanhostateammealattheirhouse,butpriorapprovalmustbereceivedfromtheassistantathleticdirectorforcompliance/SWAthroughcompletionofthenecessarypaperwork.

● Anysightseeingexpensesmustcomeoutofthefundraisingaccountandbepre-approved(refertothesectiononFundraisingAccounts).Astudent-athletecanpayforthisonhis/herownwithoutpre-approval.

Student-AthleteConductforTravelAllathleticteamsmusttraveltoothersitesandinstitutionstocompeteinregularseasonandtournamentcompetition.Student-athletesmustalwaysrememberthattheyarerepresentingBiolaUniversityaswellasthemselvesonthesetrips.Theconductandactionsofeachstudent-athleteindividuallyandeachteamshouldreflectthemissionoftheuniversityanditsathleticsprogram,representingtheLord,BiolaUniversityandthemselves.

Student-athletesshouldalsounderstandthattheuniversity,theBiolaAthleticsandeachteam’scoachareresponsiblefortheirwell-being,safetyandconductduringofficialtravel.Tosuccessfullydothis,eachcoachmustfollowinstitutionalguidelinesandapplicableconferencenationalaffiliationpoliciesandproceduresthatpertaintoofficialtravel.Student-athletesareresponsibleforhelpinginthisprocessbyobservingthefollowingtravelpolicies:

● Student-athletesmusttravelbothtoandfromthesiteofcompetitionwiththeofficialteamtravelingparty.Separatetravelarrangementsrequireadvanceapproval(regardlessoftheageofthestudent-athlete).Torequestseparatetravelarrangementsastudent-athletemust:

o SubmitacompletedGameTravelReleaseFormthroughARMS48hourspriortothebeingofcompetition.Theformmustincludethenameoftheindividualthatthestudent-athletewillbereleasedto.Theindividualmustbeaparent/legalguardian,grandparent,orsiblingover21.

o Theheadcoachandtheassistantathleticdirectorforcompliancemustapprovethisform.Theheadcoachhastherighttorejecttherequestifhe/shedesiredthattheteamtraveltogether.

o Ifapproved,thestudent-athletewillonlybereleaseddirectlytotheapprovedindividualatthecompletionofthecompetition.Theheadcoachmustvisuallyconfirmthatthestudent-athleteisbeingdirectlyreleasedtotheapprovedindividual.

● Onlyeligiblestudent-athletesontheofficialSquadListandformalteamtravelpartymayaccompanyateamforanoff-campusevent,unlesstheyareabletoattendwithoutmissinganyclasstime.

● Student-athletesshouldbeappropriatelydressedandgroomedatalltimes,conformingtoindividualteamstandards.

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● UniversityanddepartmentsubstanceabuseprogramsremainineffectwhilerepresentingBiolaUniversity.

● Long-distancetelephonecallsormoviescannotbechargedtoroomsandpaidforbytheuniversity.

● Student-athletes’friendsorrelativesmaynotaccompanyateamattheuniversity’sexpense.

● Alwaysleavehotelroomsandvisitingdressingroomsingoodcondition. ● Alwaysbecourteous.

ExamProctoringPolicyDuringAthleticsTravelAprofessormaycoordinatethatanexambetakenwhileastudent-athleteistravelingawayfromcampusforanofficialcompetition.Itisthestudent-athlete’sresponsibilitytomakesucharrangementsviatheClassAttendanceFormwiththeprofessorduringthefirstfivedaysofthesemester.Eithertheheadcoachoranathleticadministrator(ifpresent)willproctortheexam.Theprofessorwillneedtogivetheexam,alongwithdetailedinstructions,totheheadcoach/administratorpriortotheteam’sdeparturefromBiola.Anelectroniccopyoftheexamcanbeemailedtotheheadcoach,ortheexamcanbedeliveredtothecoachinasealedenvelopeviathestudent-athlete.Ifasealedenvelopeisused,theheadcoach’ssignaturewillalsoberequiredontheexamverifyingtheexamwasreceivedinasealedenvelope.

Examinstructionsshouldincludetheamountoftimeallowed,itemsthestudent-athleteisallowedaccesstoduringtheexam(calculator,scantron,notes,scratchpaper,etc.),thedatetheexamshouldbeproctored,andreturninstructions(emailorhardcopyuponreturn).Theproctorwillremainwiththestudent-athleteduringtheentiretimeoftheexamtoensurethattheprofessor’sinstructionsarefollowedcompletely,andthattheexamistakenwithintegrity.Theheadcoach/administratorwillthencollecttheexamandreturnittotheprofessorviathemannerrequestedintheinstructions.

TravelAdministratorGuidelinesTheAthleticDepartmentleadershipwillmakeeveryeffortpossibletosendanadministratortooutofpodconferencetripsaswellasanypostseasoncompetition.Thepurposeofthetraveladministratoristohelpsupportthecoachingstaffduringanyunforeseenchallengesthatmayariseduringtravel,toprovideanadditionallevelofsupervisionduringcompetition,andtoprovideanadditionalopportunityforengagementwiththestudent-athletes.Thefollowingarethedutiesofatraveladministrator:

PriortoTravel• Theheadcoachandadministratorshouldconnectatleastoneweekpriortothetrip

toworkthroughthedetailsofthetripandanypotentialareasofconcernordifficulty.Theyshoulddiscusshow/ifanyareasofconcerncanbesupportedbythetraveladministrator.

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• Generally,itisexpectedthatthecoachingstaffwillcoverdrivingvans,securingmeals,andplanningthelogisticaldetailsofthetrip.Thetraveladministratormayassistinanyoftheseareasshouldtheydesire,butthatshouldbediscussedbeforehandwiththeheadcoachsothatthereareclearexpectationsonbothsides.

• Thecoachandadministratorshouldalsodeterminewhatfeelsmostcomfortableforbothpartiesintermsoftheadministrator’sattendancetoteammeetings,devotionals,outings,andtheirseatinglocationduringcompetition.

• ThetraveladministratorshouldbeawareoftravelpoliciesandemergencyproceduresastheyareoutlinedintheOperationandComplianceManual.

DuringTravel• Itisexpectedthatthecoachingstaffwillhandlealltheplanninganddetailsofthe

trippriortodeparture.Thetraveladministratoristheretosupportthecoachingstaffshouldanyunforeseenissuesarise(issuewithreservationsforhotel/rentalcar,missed/canceledflights,lostbags,rainouts,etc).

• Shouldanyissuesarisewiththelogisticsofthetrip,thetraveladministratoristheretoprovidesupportandguidanceformakingnecessarydecisionsorfindingpotentialsolutions.

• Ifthecoachingstaffhasanyissuesorconcernsthatariseduringthetrip,theyshouldnotifythetraveladministratorimmediately.Thetraveladministratorshouldmakeeveryattempttohelpresolvetheissue.Ifadditionalsupportisneeded,contactthedirectorofathletics,associateathleticdirectorforinternaloperations,ordepartmentadministrativeassistantasappropriate.

• Shouldanemergencyoccur,thetraveladministratorbecomesthepointpersonandshouldtakeimmediateactionbyfollowingtheemergencyproceduresasoutlinedintheOperationsandComplianceManual.

• Whenpossible,thetraveladministratorshouldtryandengagewithstudent-athletestoshowsupportforthemandhelpdeveloprelationshipsbetweenathleticadministrationandourstudent-athletes.

• Potentiallyprovideproctoringforanyexamsifarrangedinadvance.

DuringCompetition• Communicatewithhometeamgameadministrator(ifpresent)thatyouarethereas

anadministratorforBiolaiftheyhaveanyneedtocontactyou.• Bepresentandalertduringtheentirecompetitionshouldtherebeanymajorissues

suchasejections,student-athletemisconduct,inappropriatebehaviorbyBiolafans,etc.

• Inthecasethatanincidentoccurs,thegoaloftheadministratoristoworktoeitherdefusethesituationorprovideanyneededsupport.Forexample,inthecaseofaBiolaejection,ensuretheejectedBiolaplayer/coachisfollowingtheinstructionsofthehomeeventstaffwhilealsoobeyingPacWestandNCAApolicies.

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• InthecaseofaBiolaejection,theadministratorshouldtakenoteofthesituationsurroundingtheejectionaswellasthenameoftheejectedplayer/coach.Theadministratorshouldnotifythedirectorofathleticsviatextwiththatinformationassoonasthesituationisdefused.

• Thetraveladministratorshouldobserveplayingandpracticefacilitiesaswellasgame-dayoperationsofpeerinstitutionstohelpmakesuggestionsforimprovementsthatcouldbemadetoouroperationsandfacilities.

• ThetraveladministratorisalsoencouragedtointeractwithBiolafamiliesandfanstoshowappreciationfortheirsupportontheroad.

DomesticandInternationalCrisisProcedures

TheDomesticandInternationalCrisisProceduresproviderecommendationstostudents,staff,andfacultytravelingunderthenameofBiolaUniversity.

TypesofDomesticandInternationalCrisisThefollowingrepresentalistofcrisesthatcouldoccurduringdomesticandinternationaltravel:

● TravelEmergency(e.g.,vehicle/aircraftaccidents,missedtravelconnections,etc.) ● GeneralSafety ● TheftofTravelDocument/PersonalProperty ● TerroristActivity ● Weather-RelatedEmergency ● MajorEarthquake ● MedicalEmergency ● CivilUnrest ● Kidnapping ● Death

Intheeventofamajoremergency,thefollowinggeneralassumptionsmayexist:

● Acrisisoranemergencymayoccuratanytimeofthedayornight,weekendorholiday,withlittleornowarning.

● Thesuccessionofeventsduringacrisisoranemergencyisunpredictable.Therefore,publishedoperationalplanswillserveonlyasaguideandmodificationsmaybenecessary.

TravelEmergencyTravelemergenciescanrangefromamissedflight,lostorstolenbaggageand/orpassports,tovehicularaccidents.Beforethedeparture,pleaseensureawayofcontactingthehostandresourcesatBiola.Incaseofatravelemergency,pleasetakethefollowingsteps:

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● TheheadcoachorpersonresponsibleforthetravelpartyshouldcontactBiolatonotifytheCampusSafetyCommunicationCenterandtheathleticdepartmentadministrationaboutanyemergencyassoonaspossible.

● Seekmedicalattentionifyouhaveanyofthefollowingproblems: o Excessivebleeding o Troublebreathing o Persistentcough o Troublewalkingorusinganarmorleg o Stomach,backorchestpains o Severeheadache o Blurredvisionorburningeyes o Vomitingordiarrhea o Burnedskin o Hearingproblems o Injuriesthatincreaseinpain,rednessorswelling o Injuriesthatdonotimproveafter24to48hours

MedicalEmergency

Planaccordingly:● Prepareforworstcasescenarios.

o Takeallprescribedmedications. o Knowyourbloodtype. o MildconditionsintheUSmayworseninotherlocations.Consulta

medicalprofessionalabouteveryconditionyouareawareofbeforedeparture.

o Assessandknowthelocationoftheclosestmedicalfacility. ● Ifsomeonebecomesseriouslyill:

o Gotoalocalmedicalfacilitynear. o Notifyapplicablemembersofthedomesticandinternationalcrisis

managementteamaspredetermined. o Ifabroad,considernotifyingtheU.S.Consulateespeciallyiftheillnessgets

worseorbecomesprolonged.BiolaUniversityhasinsuranceforincidents100+milesawaywithintheUnitedStatesandinternationally.Theinsurancecompanyshouldbecontacted.

GeneralSafety● Beforetraveling,assessthesecurityofthegenerallocationofthecountry,city,

andarea.Arethereanyregionalorreligiousconflicts?Howreceptivearetheytoforeignersoroutsiders?Whatisthepotentialforcivilunrest?Whatisthecrimerateandwhattypesofcrimesistheareaknownfor?

● Ensurethegrouphasthenecessarymeanstocontactthelocalpolice. ● Beawareofthesurroundingsatalltimesandmaintainalowprofile. ● Donotdivulgemuchinformationtostrangersaboutyourselforyourgroup.

Instead,beextracautiousandtakeaguardedapproach. ● Donotleavepersonalbelongingsunattended,astheymaybecomeamagnetfor

thieves.Thisriskincreasesiftheyknowyouareanoutsider.

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● Ifacriminalapproachesandattemptstorobthegroup,donotgetintoastruggleorfightwithhim/her.Considergivinguppersonalpropertyratherthanputtinganyoneatrisk.

● Teamsofstudents/staff/facultyshouldhaveatleastonepersonbasicfirstaidandCPRcertified.

Communication/EmergencyContact

TheUniversityCommunicationsandMarketingDepartmentisresponsibleforrespondingtothecrisispublicly,craftingtheuniversity’smessagingandpostinginformationonsocialmediaconcerningcrisissituationsthatmayimpacttheuniversitylocally,domesticallyandinternationally.Travelteammembersshouldrefrainfrompostinginformationregardinganycrisissituationontheirpersonalsocialmediauntiltheuniversityhasreleasedinformationtothepublic.Thismayputtravelteammembersatfurtherriskandmaycomplicatetheuniversity’seffortstoeffectivelymanagethesituation.Further,staffandstudent-athletesarenotallowedtohaveanyinteractionorcommunicationwiththepresswithoutapprovalfromthedirectorofathleticsorarepresentativeoftheUniversityCommunicationsandMarketingstaff.

Student-athletesandathleticsdepartmentstaffannuallysubmitemergencycontactinformationviatheEmergencyContactForminARMS(staff)ormedicalclearancepaperwork(student-athletes),whichwillbeusedduringanemergency.

GeneralCommunication/ContactProtocol

CommunicationbetweenthetravelteamandtheUniversitymayoccurviathecoach,thedirectorofathleticsordesignee,andtheCampusSafetyCommunicationsCenter.Crisiscommunicationwoulddependonanumberoffactors.Thisincludesbutisnotlimitedtothekindofcrisis,numberofpersonsinthetravelteam,andthemethodsofcommunicationavailable.Dependingtheonseverityofthecrisis,EmergencyMedicalServicesshouldbethefirstcontactifneeded,followedbytheCampusSafetyCommunicationsCenter(562-777-4000),thenathleticsadministration.

ImportantCrisisContactInformationAllathleticsstaffshouldtravelwiththefollowingcontactinformationready:

● Phonecontactsforthecoachingstaff,student-athletesonthetravelingteamroster,athletictrainers,andathleticsadministratorsincludingthecellphonecontactfordirectorofathletics,associateathleticdirectorforinternaloperationsandassistantathleticdirectorforcompliance/SWA.TheseseniorathleticsadministratorshavedirectcontactinformationforallPacWestConferenceathleticdirectorstocontactwhennecessary.

LocalEmergencyAuthoritieswithintheU.S.● 911

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CampusSafety24hourEmergencyNumber● 562-777-4000

Note:ThefullDomesticandInternationalCrisisProceduresarepublishedonlineandarecurrentlyresidingwiththeRiskManagementDepartmentandCampusSafety.

CompetitionSchedulingPolicy

NCAACompetitionSchedulingPolicyandProceduresAllinstitutionallysponsoredteamscompeteinthePacWestConferenceexceptmen’sandwomen’sswimminganddiving,whocompeteinthePacificCoastSwimandDiveConference.

BiolaUniversitywillfollowallmaximumnumberofcontests/datesofcompetitionoutlinedbysportintheNCAADivisionIIManual,Figure17-1.

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Figure17-1

SportContests

DatesofCompetition

Baseball 50

Basketball 26

CrossCountry* 7

Golf 21

SoccerChampionshipSegmentOtherSegment

18

5

Softball 56

SwimmingandDiving 16

TennisOverall**IndividualSinglesand/orDoublesTournaments

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TrackandField(IndoorandOutdoor)*** 18

Volleyball,Women’sChampionshipSegmentOtherSegment

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*SeeBylaw17.6.7.1.1forinstitutionsthatsponsormen’sorwomen’scrosscountrybutdonotsponsorindoororoutdoortrackandfield.

**SeeBylaw17.22.7.1(25datesofcompetition,includingnotmorethansevenindividualsinglesand/ordoublestournaments).

***SeeBylaw17.23.1forinstitutionsthatsponsorindoorandoutdoortrackandfieldandparticipateinatleasttheminimumnumberofcontestswithatleasttheminimumnumberofparticipants.

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CompetitionSchedulingProcedures

ConferenceSchedulingTheconferenceofficesetstheconferenceschedulesforsoccer,volleyball,basketball,softball,tennisandbaseball.Theconferencecommissioneranddirectorsofathleticsateachinstitutionmustapproveanychangestotheconferenceschedule.

Non-conferenceHomeCompetitionsThereareseveralstepsthatacoachwillneedtotakeinordertoschedulehomemeets/games/competitions.Allchangestohomecompetitionschedulesshouldrepeatthesamesteps.

1) CheckingDates:Onceapotentialdateforcompetitionisconfirmedwithanotherschool,acoachmustverifytheavailabilityofthefacility.Sportsthathaveexclusiveaccesstotheirfacilitycanskipthisstep.However,ifthefacilityisChaseGymnasiumoranotherfacilitysharedbymultiplesports,thecoachwillneedtoverifythecompetitiondates/timeswiththeadministrativeassistanttothedirectorofathletics,whocoordinatesallathleticsfacilitycalendars.Heorshewillsubmitallpropercampuscoordinationformsandreservethefacility.

2) CompetitionSchedules:Theheadathletictrainerandassistantathleticdirectorforcommunicationsandgamemanagementneedtobeinformedofschedulesandpotentialhomecompetitionswellaheadoftime.Theywillneedadequatetimetoprovidestaffingandotherneededservices.Ifthereisachangeinagamescheduleafterithasbeensubmitted,theassistantathleticdirectorforcommunicationsandgamemanagement,theassistantathleticdirectorforcompliance/SWA,thelaundryattendant,theadministrativeassistanttothedirectorofathletics,thedepartmentadministrativeassistant,andtheheadathletictrainershouldallbenotifiedimmediately.

3) Officials/Referees:Eachcoachmustsubmittheirfinalcontestscheduletothedepartmentadministrativeassistantoncethedirectorofathleticsandassistantathleticdirectorforcompliance/SWAhaveapprovedit.Thedepartmentadministrativeassistantwillscheduleandcoordinatepaymentforofficials/refereesforanyhomecompetition.Inmostsports,theconferenceregulatestheofficiatingstaffusedforcompetition.

4) Contracts:Thedepartmentadministrativeassistantwillprepareandmailoutcontractstovisitingschoolsforallhomecompetitionsuponreceiptofthefinaldraftschedule.Coachesarerequiredtohavecontractsforallhomecompetitionstoensuresmoothhomeeventoperations.NCAASchedulingProcedures1. Belowarethedeadlinesforcompetitionschedules,practiceschedulesand

DeclarationofPlayingSeasontobesubmittedtotheassistantathleticdirectorforcompliance/SWA:● Baseball,basketball,crosscountry,swim,soccerandvolleyball—June1 ● Golf,softball,tennisandtrackandfield—July1

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2. Followingscheduleapproval,theassistantathleticdirectorforcompliance/SWA

willdisseminatethescheduletothefollowingpersonsviaemail:● Directorofathletics ● Seniorassociateathleticdirector ● Assistantathleticdirectorforcommunicationsandgamemanagement ● Associateathleticdirectorforinternaloperations ● Headathletictrainer ● Departmentassistants ● Laundryattendant ● Headcoach

3. Fromthispointforward,thescheduleswillbelistedontheBiolaAthleticswebsite

andarereadyforpublication.

4. Theheadcoachmusttakecostsandmissedclassattendanceintostrongconsiderationwhenschedulingcontests.

5. Theheadcoachisresponsibleforcontractingallhomecontests.Thedepartmentadministrativeassistantwillsendoutcontractsonbehalfoftheheadcoachifheorshesubmitstherequestinwriting.

6. Thedepartmentadministrativeassistantwillscheduleandcoordinatepaymentforofficials/refereesforallhomecompetitionsincooperationandcompliancewiththePacWestConferenceOffice.

ChangesincontestscheduleAnyandallchangestoasetcontestschedulemustbesubmittedtotheassistantathleticdirectorforcommunicationsandgamemanagement,viatheAthleticEventChangeForminARMS.Thefollowingpeoplewillbenotifiedforthechange,onceapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagement:

● Directorofathletics ● Assistantathleticdirectorforcompliance/SWA ● Associateathleticdirectorforinternaloperations ● Headathletictrainer ● Departmentadministrativeassistant ● Administrativeassistanttothedirectorofathletics ● Laundryattendant ● Headcoach

PracticesMondaythroughFridaypracticesarebasedonthepre-determinedtimes.AnyalterationoradditionstopracticeschedulesmustbesubmittedviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheveris

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sooner,totheheadathletictrainer,laundryattendantandadministrativeassistanttothedirectorofathletics.Anyrequestedchangesinpracticeschedulemustalsobesubmittedtotheassistantathleticdirectorforcompliance/SWA.

HolidayandSaturdaypracticetimesshouldbescheduledincollaborationandconsiderationforsupportstaff.Duringholidaybreakpractices,thelaundryattendantwillbeonbreakandheadcoaches/assistantcoacheswillberesponsibletolaunderteampracticegearanduniforms.

AllpracticecalendarsmustbesubmittedwiththeDeclarationofPlayingSeasonbytheJune1ortheJune30deadlinesetbysport.Anyunforeseenchangestothepracticecalendar,whetheraddingorcancelingapractice,mustbesubmittedviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheverissooner.Theassistantathleticdirectorforcompliance/SWAandheadathletictrainermustapprovethechangepriortotherescheduledpracticetime.

SundayPracticePolicyInkeepingwithcurrentandpastpractices,therewilloccasionallybeaneedforanathleticteamtopracticeonaSunday(e.g.,Mondaycompetition).Thiswillonlyhappenunderspecialcircumstancesandwillbeviewedasanexception.IfaSundaypracticeissought,thenitmustoccurafterSundaymorningchurchservicesintheafternoonorevening.

SchedulingSundaycompetitionisnotallowedwithoutapprovalfromthedirectorofathleticsandthevicepresidentofenrollmentmanagement.TorequestaSundaycompetition,awrittenrequestmustbesubmittedtothedirectorofathleticsandincludestrongrationaleforneedingaSundaycontest.

FallTrainingCampsandSpringPostseasonPracticesWhenpracticeisnecessarybeforethefallsemesterbeginsoraftertheconclusionofthespringsemester,coachesmust:

● Coordinateanyresidencehallneedswiththehousingofficeassistant.Itisthecoach’sresponsibilitytocoordinatemealneeds.

● Understandtheheadcoachisresponsibleforhisorherstudent-athletesduringthistimeasresidentdirectorsandresidentadvisorsworklimiteddatesoutsidetheacademiccalendar.Followingallresidencehallrulesisrequired.

● BiolawillcomplywithanyandallNCAArulesduringthesesegments.

ContestPoliciesforStudent-Athletes1. Allstudent-athletesareexpectedtomakearrangementsfortheirowntravelto

homecontests.Iftransportationisnotavailable,thestudent-athleteisexpectedtocontactthecoachwellinadvanceofthecontest.

2. Allstudent-athletesareexpectedtomeetatthegamesiteatthetimeestablishedbythecoachingstaff.

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3. Allstudent-athletesareexpectedtobehavecourteouslytowardvisitingteams,fansandofficialsandtorepresentBiolaUniversityinaChrist-likemanner.

4. Allstudent-athletesareexpectedtowearappropriateappareltotheircontestandchangeintouniformsinthedressingroomunlessapprovedbythecoach.Uniformsmustbeplacedinthelaundrybinforthelaundryattendantimmediatelyafterahomecontestoruponarrivalbacktocampusafteranawaycontest.

Astudent-athletecannotleaveanawaycontestwithanyoneotherthanhisorherparentsorwithoutwrittenparental/guardianandheadcoachapproval,regardlessoftheageofthestudent-athlete.

AthleticEvents

Coaches’ResponsibilitiesCoordinatepre-gameteamresponsibilitiesandprovideanypasslisttotheticketingdesk,orsubmitittotheSportsInformationOfficepriortothegame.

● PassLists—Student-athletesarelimitedtofourcomplimentarytickets/passes.Eachstudent-athletecanrequestuptofourcomplimentarytickets,forhomeevents,viatheARMScompliancesoftware.Allrequestsmustbemadenolaterthan12hoursprecedingtheeventandmustbeapprovedbytheassistantathleticdirectorforcommunicationandgamemanagementand/ordesignee.PictureIDmayberequiredatthegateforadmissionforpersonsonthepasslist.

● Agroup(e.g.,ateamorchurchgroup)thatwishestoattendagivenhomecontestwillbeevaluatedonacase-by-casebasis.Pleasenotifytheassistantathleticdirectorforcommunicationsandgamemanagementandtheassistantdirectorofathleticsforcompliance.

AssistantAthleticDirectorforCommunicationsandGameManagement’sResponsibilities

● Arrangesforticketsellers,tickettakersandpersonnelnecessaryforactualadministrationofthecontestsuchasscorekeeper,timer,etc.

● Coordinateannouncersandstatisticiansforallhomeevents. ● Coordinateonlineandsocialmediaeventcoverage.

AdministratorOnDuty’sResponsibilities

Soccer• ArrivetoAlBarbourFieldintimetocheck-inwiththevisitingcoachingstaffand

introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.

• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedureandgetthemchangeifrequested.

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• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachthatthetowelsarewaitingforthemoutsidetheshowersinthelockerroomandtoplacethembackinthebasketwhenfinished.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Oncetheintroductionsofteamsiscompleted,andtheeventissettobegin,checkthevisitingteamroomandlockitifnecessary.

• Stationyourselfnearenoughtothefieldtobeabletogetonthetrackatamoment’snoticeintheeventyouareneeded.Movepositionsthroughoutthenightsoyoucankeepaneyeonalargesegmentofthecrowd.

• Reporttothetracktoassistintheeventofaseriousinjuryorejection.Intheeventofaninjury,workwiththeATstaffandcampussafetytocoordinateemergencyservices,etc.Intheeventofanejection,immediatelytransporttheejectedplayerorcoachtotheappropriateteamroom(outofsightandsound)andinstructthemtheymuststaytherefortheremainderoftheevening.Checkinonthemintermittentlytobesurethey’refollowingthoseinstructions.

• Intheeventoffightorejection,callcampussafetyifneeded,andgatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:

• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.

• Justbeforethestartofhalftime,unlockthevisitingteamroom.• Atthestartofplayinthesecondhalf,locktheteamroom.Re-openimmediately

followingtheendofthematch.NOTE:iftheteamroomissharedbythemenandwomen’steamandtherearemembersoftheteamintheroomyoudonotneedtolockandunlockthroughoutthenight.Ifyounoticethesecondteamtoplayisstillhangingaroundandhasnotbeenintheirteamroomyetatthestartofthesecondhalfofgameone,pleasecheckinwiththemtobesuretheyknowwheretogo.

• Attheconclusionofthegame,keepaneyeontheofficialstoensuretheyaresafelyheadedoffthefieldtotheirlockerroomorcars.Ifthegamewasespeciallytenseyouarewelcometoofferthemanescorttotheircars.

• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.

Volleyball• ArrivetoChaseGymintimetocheck-inwiththevisitingcoachingstaffand

introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.

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• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedure(e.g.checkingIDsforanyoneonthepasslistandgettingsignatures)andgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Afterthefirstsetbegins,lockthevisitingteamroom.Re-openimmediatelyfollowingtheendofthematch.

• Intheeventofafightorejection,callcampussafetyifnecessary,andhelpgetejectedplayers/coachessequesteredtoteamrooms.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:

• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.

• Stationyourselfcloseenoughtothecourttobeabletoassistifnecessary,butalsoinapositionwhereyoucanhearwhatishappeningamongstthecrowd(forpositivegameenvironmentpurposes).

• Reporttothecourttoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.

• Movethroughoutdifferentspotsinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.

• Attheconclusionofthematch,keepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.

• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.

Basketball• ArrivetoChaseGymintimetocheck-inwiththevisitingcoachingstaffand

introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.

• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketproceduresandgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneeded

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forthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Justbeforetip-off(orwithacoachrequest)locktheteamroom.Re-openjustbeforehalftime.NOTE:Ifthewomen’sandmen’steamsaresharingateamroombesuretoconnectwiththemen’steamassoonasyouseethemarriveandletthemknowtheywillbeallowedintheirroomoncethewomen’steamcomesoutforhalftime.Leavetheroomunlockeduntilmen’stip-off.

• Stationyourselfcloseenoughtothecourttobeabletoassistifnecessary,butalsoatapositionwhereyoucanhearwhatishappeningamongstthecrowd(forpositivegameenvironmentpurposes).

• Movethroughoutdifferentplacesinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.

• Reporttothecourttoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.

• Intheeventofafightorejections,callcampussafetyifnecessary,andhelpgetejectedplayers/coachessequesteredtoteamrooms.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:

• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthegame.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.

• Intheeventofanejection,gatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.

• Attheconclusionofthegamekeepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.

• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.

Baseball/Softball• Arriveatthefacilityintimetocheck-inwiththevisitingcoachingstaffand

introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.

• Intheeventyouarecoveringbothbaseballandsoftballatthesametime,ensurethattheleadpersonoftheeventstaffforbothgameshasyourcellnumbertocontactyouifneededandisawarethatyouarecoveringbothevents.Tryandmovebetweeneventsregularly.

• Throughouttheeventmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedureandgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthegame,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbymid-game(orhalfwaythroughadoubleheader)iftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

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• Stationyourselfinavisiblepositioninthecrowdwheretheeventstaffcanreachyouifnecessary.Movethroughoutdifferentplacesinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.

• Reporttothefieldtoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.

• Intheeventofanindividualejection,immediatelyreporttothedugoutoftheejectedparty,gettheirattentionandinformthemyouaretheretoimmediatelyescortthemawayfromthefield.Escorttheejectedplayerorcoachtoadesignatedspotoutofsightandsoundfromthefield.Instructthemtheyaretoremainthereuntilaftertheconclusionoftheday’sgames.

• Intheeventofanejection,gatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.

• Intheeventofafightormultipleejections,callcampussafetyforadditionalsupportandgetthoseejectedsequesteredoutofsightandsoundofthefield.Theejectedplayerorcoachmustbeescortedtotheteamvehicle(softball)andteamvehicleorG11classroom(baseball)andinformedofthefollowingrules:

• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.

• Attheconclusionofthegame/skeepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.

• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.

Tennis• ArrivetoBiolaTennisCenterintimetocheck-inwiththevisitingcoachingstaffand

introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.

• Youdonotneedtoremainpresentthroughouttheentireeventbutshouldensurethatyouareeasilyreachableshoulditbenecessarytoreporttothefacilitytoprovidesupport.

AthleticTrainer'sResponsibilities● Providespreventiveorcorrectivemedicalneedsasperceivedorrequested. ● Issuesandcollectstowelsforvisitingteamuse. ● Provideswaterforbothteams.

LaundryAttendant’sResponsibilities● Preparesuniformsandotherequipmentpriortoeventtime,accordingtodirections

fromthecoach. ● Providegameofficials/refereeswithlaunderedtowelsinfacilitiesforuse. ● ProvidetowelsforhomeandvisitingteamsaccordingtoPacWestConferencesport

regulationsbeginningfall2017–18forPacWestConferencecompetition.

DepartmentAdministrativeAssistant’sResponsibilities● Arrangeforofficialsforeachcontestandcoordinatetheirpayment.

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Announcer'sResponsibilities● Announcingwillbedoneinawaytohonorboth(all)teams. ● Allannouncementsmustbeclearedwiththeassistantathleticdirectorfor

communicationsandgamemanagementpriortoannouncing,exceptactualgamehappeningsandtimeandplaceofnextscheduledgame(s).

● Coordinatepre-eventprayerandnationalanthem,whenapplicable. ● AspecificannouncementwillbereadregardingcurrentaffiliationChampionsof

Characterprogramanduponentry,PacWestSportsmanshipGuidelines.

TicketingProcedureBiolaAthleticsusesarollticketingsystemforitshomeathleticevents.Eventsthatarenormallyticketedarebaseball,softball,soccer,volleyballandbasketballevents.Theticketingsystemcurrentlyoperatesonacash-onlybasis.In-Gameticketingoperations(ticketsales,passlist,etc.)areperformedbystudentworkerswithcloseoversightfromthesportsinformationstaffandthegamedayadministrator.Thesportsinformationstaffcompletesthefinalreconciliationatthecompletionofeachevent.Atthebeginningofeachshift,studentworkersareprovidedwithamoneybagfilledwith$150forchangeandatillreconciliationsheettotracksales,ticketsout,andmoneyin.Inthereconciliationprocessattheendofeachevent,thestartingcash,plusthevalueofticketsoutiscomparedwiththetotalnumberofdollarsinthebagattheendoftheshiftandmustmatch.Thereconciliationsheetisalsousedtotrackthestartingandendingticketnumbersontheticketrolltobesurethatitmatcheswhat'swritten.Thegamedayadministratorchecksinregularlytobesureticketoperationsarerunningsmoothly.Therollticketsareonlyforpaidadmissions.Anyfreeadmissionisallowedtoenterwithoutaticketoncethey'vecheckedinwiththeticketingpersonnel.FreeadmissionsincludeallBiolastudents,staff,facultyandalumni(withID),coach'sguestsrequestedthroughARMSandstudent-athleteguestsrequestedthroughARMS(max4).Thetickettaker/sellerisalsoresponsibleforcheckingIDandhavingtheplayer'scomplimentaryguestssignthesign-insheet.Theticketnumbersfromeacheventaretrackedinanexcelspreadsheet.Thecomplimentaryticketsheetisgiventotheassistantathleticdirectorforcompliance.ThemoneyisdepositedbythedepartmentadministrativeassistantascoordinatedbytheSportsInformationOffice.Forlargerevents(rivalrygame,alumnievent,etc.),theSportsInformationOfficemayuseBiola'scampusticketingservicetosellanddistributeticketspriortotheevent.

ConcessionStandPolicies1. Theconcessionstandwillbeunderthesupervisionoftheassistantathleticdirector

forcommunicationsandgamemanagement.

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2. Thenetprofitsfromtheconcessionstandsaleswillbedepositedintothegeneral

athleticsdepartmentaccountalongwithticketincome.

3. Theassistantathleticdirectorforcommunicationsandgamemanagementwillsuperviseordelegatesupervisionofconcessionstandpersonnel.

4. Theassistantathleticdirectorforcommunicationsandgamemanagementwilldeterminethehoursthattheconcessionstandwillbeopeninaccordancewithneedsandrequestsfromcoaches,organizationsorothers.

5. Theconcessionstandwillbeproperlytakendownandstoredimmediatelyaftertheathleticeventconcludes.

6. Theassistantathleticdirectorforcommunicationsandgamemanagementwillplaceallmoneyfromtheconcessionstandinthesafeimmediatelyuponclosing.

7. Allinventoryfromtheconcessionstandwillbereconciledatendoftheevent.

8. Themoneyfromtheconcessionstandwillbecounted,recordedandpreparedfordepositbytheassistantathleticdirectorforcommunicationsandgamemanagement.Itwillbeturnedintothedepartmentadministrativeassistanttobedepositedperthenormaluniversityfinancialchannels.

9. TheseniordirectorofAuxiliaryServicesmustapproveallitemsforsale.

SportsPublicity1. Eachsummer,thecoachwillcompilethescheduleandrosterandsendittothe

assistantathleticdirectorforcommunicationsandgamemanagement.Thedeadlineforsubmissionofscheduleandrosterwillbeinconjunctionwiththedeadlinesestablishedbytheassistantathleticdirectorforcompliance/SWAinthecompliancesectionNCAADeclarationofPlayingSeason.

2. Theassistantathleticdirectorforcommunicationsandgamemanagementwillutilizetheideasandresourceslistedbelowandanyotherideasandmaterialstogenerateasmuchpublicityaspossiblefortheuniversitythroughtheathleticsprogramandspecificsports.Theseeffortswillusuallyincludethefollowing:

● Reportingofalleventresults ● Publicationofthewebsite ● Pre-andpost-eventnewsreleases ● Specialinterestnewsreleases

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SocialMediaPolicy

PersonalSocialMediaAccountPolicyThereisabalancingactinvolvedwhenitcomestosocialmedia,especiallyforstudent-athletes.Whilefreedomofspeech,expressionandassociationissupportedandencouraged,coaches,administratorsandstudent-athletesmustatalltimesrepresentthemselves,BiolaUniversityandthenationalassociationwithcharacterandappropriateconductonsocialmedia.BiolaAthleticsadvisesstudent-athletestoexerciseextremecautionintheiruseofsocialmediaplatforms(Facebook,Twitter,Instagram,YouTube,etc.).Alwaysrememberthatinappropriatepostingscanfollowanindividualforlife.Thefollowingremindersforstudent-athletesarepublishedintheStudent-AthleteHandbook,andpertaintoallcoachesandathleticsdepartmentpersonnel:

● Nothingiseverfullyprivate.Evenifaccountsareprivate,followerscanmakepostingspublic.

● Onceapostorphotoisplacedonline,itiscompletelyoutoftheuser’scontrol,regardlessofwhetheraccesstoapageislimitedaccess.Evenifdeleted,someonecouldhavesaveditorscreen-capturedit.

● Donotpostinappropriateinformationorphotosthatcoulddamageorembarrassindividuals,teams,theathleticsdepartmentorBiolaUniversity.Thisincludesretweetingorrepostinganotheruser’scontent.

● Donotallowphotostobetakeninacompromisingsituation.Anyonecanpostacellphonephotoandtagstudent-athletesorstaff,leavingthemwithlittlecontroloverthecontentorusageofthephotograph.AlwayskeepBiolaUniversity’scommunitystandardsinmindandbesuretofollowthematalltimes.

● Donotpostdisrespectfulcommentsorengageininappropriatebehaviorininterviewsoronsocialmedia,including:

1. Derogatoryordefamatorylanguageaboutothers,includingcoaches,officials,opponents,BiolaAthletics,BiolaUniversity,theconferenceornationalaffiliation.

2. Commentsthatconstituteacrediblethreatofphysicaloremotionalinjurytoanotherperson.

3. CommentsorphotosthatdescribeorsupportbehaviorcontrarytoBiola

University’scommunitystandards.Ex:sexualrelationsoutsideofmarriagebetweenahusbandandwife,theftanddishonesty.Also,theuseoftobaccoproducts,theuseofalcoholicbeveragesandtheactivityofgambling.

4. Commentsthatdiscloseconfidential,sensitiveorprivateinformationsuch

asathleteinjuries,rosters,playbooks,gameplans,officiating,etc.

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● Forsafetyreasons,donotpostpersonalinformation(address,phonenumber,emailaddress,dateofbirth,classschedule,whereaboutsordailyactivities).Thiscouldallowaccessfromonlinepredators/stalkers/identitytheft.

● Asareminder,coaches,athleticsdepartmentadministrators,thecurrentnationalaffiliation,faculty,staff,ResidenceLife,employers,alumni,themediaandtheCampusSafetycananddoreviewthesewebsites.

TeamSocialMediaAccountPolicy1. Theaccountsmustberunbyastaffmember(headcoachorassistantcoach).

2. TheSportsInformationOfficemusthaveadministrativerightsontheaccount

(Facebook)ortheusername/passwordcombination(Twitter/Instagram).

3. TheSportsInformationOfficehastherighttoremoveanypostatanytimeifitisnotrepresentingtheBiolaAthleticsbrandproperly.Theassistantathleticdirectorforcommunicationsandgamemanagementwillmeetwithanindividualtodiscusswhyithadtoberemovedinordertoavoidthesituationinthefuture.

4. BiolaAthleticsanditsteamsmaynothaveSnapchataccounts.Thereisnowaytocontrolcontentonthatplatformanditincreasesthedepartment’ssusceptibilitytopoststhatcouldbedamagingtoBiolaAthletics.

5. Atnotimemayanyteamaccountmentionthenameofarecruit,contactarecruit,orshareaphotoofarecruitwiththeteam.Itisnotallowedforrecruitinginformationtobemadepublicfortheprotectionofprospectivestudent-athletes.

InterviewPolicies

InternalInterviewsPolicyAsarepresentativeofBiolaAthletics,headcoaches,administratorsandstudent-athleteswillbeaskedbytheSportsInformationOffice,forinterviews,comments,photosessionsorotherformsofcontactwiththemedia.ThesesessionsaresetupprimarilythroughtheSportsInformationOffice,andwilloccurprimarilyin-season,thoughoccasionallyintheoff-seasonaswell.

UponarrivalatBiolaUniversity,student-athletesareaskedbytheSportsInformationOfficetofilloutanonlinequestionnaireforappropriatepublicity.Headcoacheswillberesponsiblefortheirstudent-athletesturninginthemediaformsintherequestedtimeframe.

Coaches,staffandstudent-athleteshavearesponsibilitytoBiolaUniversitytobecooperativewiththemedia.Thepublic’sperceptionofBiolaUniversity,itsathleticsprogramandindividualteamsareshapedbymediacoverage,andyoushouldmakeeveryefforttomakeapositiveimpressionthatreflectsthemission,visionandvaluesoftheuniversity.

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ExternalMediaInterviewPolicyThefollowingconditionsshallapplyfortheBiolaAthleticsInterviewPolicy:

SchedulingInterviews

InthecaseofallinterviewswithanymemberofBiolaAthletics,interviewsbythemediamustbescheduledthroughtheassistantathleticdirectorforcommunicationsandgamemanagementaminimumof24hourspriortotherequestedinterviewtime.Thisincludesbothstudentmediaandoff-campusmedia.Communicationwillalsooccurwiththeinterviewerfromtheassistantathleticdirectorforcommunicationsandgamemanagementtodetermineandapprove/disapprovethethemeandquestionsintheinterview.

PostseasonParticipationIn2017–18and2018–19,BiolaAthleticsteamsandindividualswillnotbeeligibletoparticipateinNCAADivisionIIpostseasonplay.BiolaUniversityhasbeenacceptedintotheNationalChristianCollegeAthleticAssociation(NCCAA)duringthistwo-yearperiodtoprovidepostseasonplayopportunitiesforstudent-athletes.BiolaAthleticswillalsosetitsownstandardstoqualifyforNCCAApostseasontoensureateamhasearnedtheprivilegeofpostseasonparticipationthroughwinpercentage,conferencerecordand/orindividualqualifyingstandardspersport.PostseasonAwardBanquetsPostseasonteambanquetsareencouragedtohonorandcelebratetheachievementsofthestudent-athletesintheirteamendeavors.Headcoachescandecidehowthiseventisconducted(whetherthisisaBBQatahome,mealatarestaurantoradessert).

o AnyparentswhoareinvitedmustpaytoattendandeatperNCAArules. o BiolaAthleticswillnotprovideorpurchaseplaquesforteambanquets.Teamsmay

purchaseawardsontheirown.However,thisexpensewillbeabsorbedbytheteambudget.Inaddition,anyparticipationaward/gifttoyourstudent-athletesmustbeapprovedbytheassistantathleticdirectorforcompliance/SWAandmeetthefinancialmaximumsallowableperNCAAFigure16-1intheNCAADivisionIIManual.

Fundraising

EaglesAthleticAssociationMissionThemissionoftheEaglesAthleticAssociation(EEA)istoraiseannualsupportforBiolaAthleticsinordertooffsettherisingcostsoftuitionandoperationalexpenses.BiolaUniversityoffersauniqueandtransformativeexperiencewithabiblicallycenterededucationthatwillpreparestudent-athletestousetheirplatformofathleticstoshareChristwiththeworld.TheEAAisdeterminedtomakethislife-changingexperiencemoreaffordableforourstudent-athletesastheyaretrainedinmindandcharacterandpreparedfortheircareersafterBiola.

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EAACornerstones:

ImproveStudent-AthleteAffordability—Byincreasingthescholarshipsupportofathletics,Biolabecomesamoreaffordableandattractiveoptionforstudent-athletes.IncreasedscholarshipalsolessensthefinancialimpactofaBiolaeducationoncurrentstudent-athletesandtheirfamilies.

DevelopStudent-AthletesinMindandCharacter—Throughthebiblicallycenterededucationourstudent-athletesreceiveatBiola,theyareempoweredtousetheiruniqueathleticplatformtoimpacttheworldforChristandhiscause,bothduringtheirtimeasstudent-athletesandbeyond.

BuildQualityAthleticFacilities—InordertosupportBiola'snationallyrecognizedandesteemedathleticprograms,renovationsarenecessarytobringsomeofourfacilitiesuptoparwiththeperformanceofourteams.Threeprojectsarecurrentlybeingfundraisedfor:anewtenniscomplex,softballcomplexandtrackandfieldcomplex.

FundraisingPolicyBiolaUniversityathleticteamsareallowedtoraisemoniestosupplementtheiroperationalbudgets.Thesemonieswillgointoarestrictedaccount(pleaseseebudgetoperationsforspecificinformation)andcanbeusedtoenhancetheprogram’srecruitingbudget,travel,teamgear,missiontripsandotherapprovedareas.However,individualfundraisingactivitiesmustbeapprovedbytheassistantathleticdirectorforcompliance/SWAand/orthedirectoroftheEaglesAthleticAssociationandcoordinatedwiththeOfficeofAdvancement.Toobtainapproval,acoachmustsubmitawrittenrequesttotheassistantathleticdirectorforcompliance/SWAand/ordirectoroftheEaglesAthleticAssociationaminimumofsixweekspriortotheactivityandreceivewrittenapprovalinordertoproceedwiththefundraisingevent.Afundraisingeventisaneventdesignedwiththeintentionofraisingmoney.Allofthefollowingpoliciesmustbefollowed:

1. Student-athletescannotmissclassforanyfundraisingactivity. 2. Monetarygiftsgivendirectlytotheheadcoachmustbeturnedintothedepartment

administrativeassistant(includingcashgifts)withinthreebusinessdaysofreceipttobeprocessedandcreditedtotheproperaccount.

3. AllathleticsfundraisingeffortsmustbedoneincollaborationwiththeEaglesAthleticAssociationand/ortheOfficeofAdvancement.Formoreinformation,calloremailthedirectoroftheEaglesAthleticAssociationat(562)906-4128oreagles.athletic.association@biola.edu

4. CoacheshostingaparentoralumnidaymustgivethedirectoroftheEaglesAthleticAssociationasix-weeknotice.

5. Requestsfordonor,parentandalumniinformationshouldbemadethroughthedirectoroftheEaglesAthleticAssociation.

6. AllathleticssponsorshipshouldbecoordinatedthroughthedirectoroftheEaglesAthleticAssociation.

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SummerCampsTheassistantathleticdirectorforcompliance/SWAisresponsibleformonitoringallsportscampsandclinicsthatinvolveBiolaUniversitystudent-athletesand/orstaffmembers.RefertoBylaw13.12intheDivisionIINCAAManualforcompleterulespertainingtosportscampsandclinics.

InstitutionalCamps&ClinicsAnycamporclinicisconsideredinstitutionalifitisownedoroperatedbyanNCAAschoolormemberofanNCAAschool’sathleticsdepartment,whetheritisconductedonoroffofitscampus.AnysuchcamporclinicmustfollowNCAArules(e.g.,opentoanyandallentrants,limitedonlybynumberandage,cannotemployorgivefree/reducedadmissionprospects,etc.)

Camp/ClinicDirector’sResponsibilitiesThecamp/clinicdirector’soversightofsportscamps/clinicsincludes,butisnotlimitedto:

● Produceandmonitorcampandclinicbrochures,invitations,advertisements,websiteandotherinformation.

● SubmittingtheInstitutionalCampandClinicsRequestviaARMStotheassistantathleticdirectorforcomplianceforapprovalby:

o April1,forallsummerinstitutionalcampsandclinics

o August1,forallfallsemesterinstitutionalcampsandclinics

o December1,forallspringsemesterinstitutionalcampsandclinics

● Maintainandmonitorallcamp/clinicfinancialrecords.

● Monitorenrollmentlimitationsofcamp/clinic.

● Monitorcompensationofcamp/clinicemployeesinaccordancewithNCAAbylawsandinstitutionalrequirements.

● Reportemploymentofhighschoolortwo-yearcollegecoachestotheassistantathleticdirectorforcompliance/SWA,inaccordancewithNCAAbylaws.

● Arrangeforhousing,foodservice,athleticfacilities,concessionsandproductsalesinaccordancewithBiolaUniversityprocedures.

● Ensurestudent-athletesdonothandlecamp/clinicmonies.

● SubmittheCamp/ClinicWrap-UpReportwithinoneweekoftheconclusionofthecamp/clinicviaARMS.

GeneralProceduresforBiolaUniversitySportsCamps/ClinicsThefollowingproceduresmustbefollowedforeachinstitutionalsportscamp/clinic.

1. Thecamp/clinicdirectorwillworkwiththeadministrativeassistanttothedirector

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ofathleticstoreservetheuseofathleticfacilities(e.g.,ChaseGymnasium,AlBarbourField,etc.).Other,non-athleticfacilities(e.g.,residencehalls,diningcommons,meals,etc.)mustbeapprovedandcoordinatedthroughAuxiliaryServices.

2. TheCamp/ClinicRequestFormwillbesubmitted,viaARMS,andwillthenneedtheapprovaloftheassistantathleticdirectorforcompliance/SWAbeforethecampcanbeofficiallyapproved.

o Thecamp/clinicdirectormusthavebrochures,website,registrationform,

etc.,approvedbytheassistantathleticdirectorforcompliance/SWAandtheassistantathleticdirectorforcommunicationsandgamemanagementpriortoadvertisingthecamp/clinic.

▪ Note:ABiolaUniversitycampmayusethenameorpictureofanystudent-athleteemployedasacounselororanystudent-athletefromthememberinstitutiontopublicizeorpromotethecamp,includingtheuseofthestudent-athlete’snameorpictureincampbrochuresorotheradvertising(Bylaw12.5.1.5.1).

3. Theassistantathleticdirectorforcompliance/SWAwillthennotifytheassistant

athleticdirectorforcommunicationsandgamemanagement,associateathleticdirectorforinternaloperations,directorofathletics,andcamp/clinicdirectorthatthecamp/clinichasbeenapproved.

4. Perinstitutionalpolicy,acamp/clinicisnotrequiredtohaveanathletictrainercoverthecamp/clinic.However,shouldthecamp/clinicdirectordesiretohaveathletictrainingcoverage,heorsheisresponsibletosecureoneofBiola’scertifiedathletictrainersfortheevent.Anathletictrainercoveringacamp/clinicistobecompensatedfromcampfundsviaaCompensationRequisitionForm.

5. OnlydependentsofBiolaUniversityemployeesmayreceiveafreeorreducedadmissionrate.ACampsandClinicsFreeorReducedAdmissionFormmustbesubmittedtotheassistantathleticdirectorforcompliance/SWAbeforethestartofthecamp/clinic.

6. TheBiolaUniversityCamp/ClinicParticipationWaiverFormmustbecompletedforeachparticipantbyherself/himself,orher/hisparentorguardian,nolaterthanthedayofregistration.Minorsmusthaveparentalconsent.Inthecaseofateamcamp,proofofliabilityinsurancemaybeusedinlieuofanindividualconsentform.

7. Theheadcoachmustcoordinatecamp/clinicinsurancethroughriskmanagement.Communicationshouldbemadeincludingthenumberofparticipants,numberofstaff,agesofparticipants,datesandtimesofthecamp.Copytheassistantathleticdirectorforcompliance/SWAonallcorrespondence.Email:

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risk.management@biola.edu

8. Thecamp/clinicdirectormustsubmittheCamp/ClinicEmployeeForm,viaARMS,totheassistantathleticdirectorofcomplianceaftertheconclusionofeachcamp/clinicsession.

9. AnyfeesreceivedfromacampareduetotheBiolaAthleticsadministrativeassistantwithinthreedaysofreceipt.CoachesarerequiredtouseARMSCampstocollectfeesandprovidecampregistrationviatheelectronicregistrationservicesattheBiolacampswebsite(biolacamps.com).Allincome/expensesforthecamp/clinicwillberunthroughtherespectivesport’scampbudget.

10. AnyCompensationRequisitionForms,and/orReimbursementRequisitionsforacamp/clinicareduetotheBiolaAthleticsadministrativeassistantwithinoneweekfollowingtheconclusionofthecamp/clinicinadditiontotheCamp/ClinicWrap-UpReportinARMS.

11. TheBiolaAthleticsadministrativeassistantwillprocessallCompensationRequisitionFormsforallcampemployeesandsubmitthemtotheaccountingoffice.

12. TheBiolaAthleticsadministrativeassistantwillprovideacopyofallCompensationRequisitionFormstotheassistantathleticdirectorforcompliance/SWA.

13. Theassistantathleticdirectorforcompliance/SWAwillcompareallCompensationRequisitionFormstotheCamp/ClinicEmployeeFormandtheCamp/ClinicWrapUpReportandverifyallcampemployeesarepaidaccordingtoNCAAregulations.

Otherthingstonoteinrelationtocampsandclinics:● Therearenolimitsonthenumberofstudent-athleteswhomaybeemployed(e.g.,

ascounselors)incampsorclinics.Currentlyenrolledstudent-athletesmaynotparticipateascampersintheirinstitution’scamporclinics.

● Student-athleteswhoareemployedforacampmustbehiredasstudentworkers(hourly)perHumanResourcespolicies.TherateatwhichtheyarehiredmustfallwithinthestandardacceptablerangeforthetypeofjobtheywillbeperformingasdeterminedbyHumanResources.

● Anystudent-athletehiredtoworkacampmustsuccessfullypassabackgroundcheckthroughHumanResourcespriortoworkingacamp.

● Allcampemployeesmustfollowa“lineofsight”policythroughoutthedurationofacamp.Acampinstructormustalwaysbewithinsightofanotherinstructor/employeewhenwithacamper.Acampinstructor/employeeisnevertobealonewithacamper.

● Biola’sbasketballcampsorclinicsmaybeconductedonlyduringaninstitution’ssummervacationperiod,unlesssuchactivitiesmeettheprovisionsregardingdevelopmentalclinicssetforthinNCAABylaw13.11.3.1.

● Inoperatingasportscamporclinic,aninstitution,membersofitsstaffora

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representativeofitsathleticsinterestsshallnotgivefreeorreducedadmissionprivilegestoanyindividualwhohasstartedclassesfortheninthgrade.

● Aprospectivestudent-athlete’sexpensestoattendamemberinstitution’ssportscamporcliniccannotbepaidforbyarepresentativeofaninstitution’sathleticinterests.

Camps/Clinics:AthleticTrainingCoverageRequirementsWhenaprogramishostinganinstitutionalcamp/clinic,thatprogramisrequiredtohaveatrainedandcertifiedfirstresponderpresentatalltimes.Therequiredminimumqualificationsofthefirst-responderwillvarydependingonthetypeofcampbeinghosted.Threetypesofcamps/clinicshavebeenidentifiedforthepurposesofassessingthelevelofathletictraining/firstrespondercoveragerequired.Thethreetypesofcamps/clinicsandtheircoveragerequirementsareasfollows:

TeamCamp-Gamebasedortournamentstylecamps.Acertifiedathletictrainerisrequiredforinstitutionalteamcamps.Coveragewillbecoordinatedthroughtheassistantathleticdirectorforsportsmedicineatacostof$35/hourtobepaidtothecertifiedathletictrainerhiredandthefundswillcomefromtheprogram’scampbudget.ItispermissibletorequestcoveragebytheBiolaAthleticTrainingstaff.However,inmostcasesacontractathletictrainerwillbeusedforcoverage.AnycontractedcertifiedathletictrainerwillberequiredtocompletethestandardBiolaUniversity“IndependentContractorAgreement”andanIRSW9form.CoveragewillberequestedontheInstitutionalCampandClinicsRequestforApprovalforminARMS.Theprogramhostingthecampwillbesuppliedwithaminimalfirstaidkit.Anathletictrainingkitwillbeprovideduponadvancedwrittenrequestbythecampdirector/coach.Anysignificantuseofsuppliesfromathletictrainingkitshouldbeloggedbythecamp’scertifiedathletictrainerandwillbebilledtothecampbudget.

ProspectCamp-CampdesignedprimarilyforPSAsorPSAagecampers.

Ataminimum,atrainedfirstresponder(anindividualcertifiedinfirstaidandCPR/AED)isrequiredtobepresentatalltimes.Acoach/campdirectormaychoosetofunctioninthiscapacityortheymayhireanAthleticTrainingRoomstudentworkerwithpropercertifications.IfanAthleticTrainingRoomstudentworkerisdesired,thecampdirectorwillneedtoindicatethatrequestontheirinitialsubmissionoftheirInstitutionalCampandClinicsRequestforApprovalform.Theassistantathleticdirectorforsportsmedicinewillnotifythecoach/campdirectorofthenameofthestudent-worker(s)thatwillbestaffingthecamp.Ifastudentworkercannotbesecuredtocoverthecamp,thecampdirectorhastheoptiontoeitherhireacertifiedathletictrainerorensurethatatrainedfirstresponderispresentatalltimesduringtheoperationofthecamp.

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WhenthecampdirectorfillsouttheCamp/ClinicWrap-Upformatthecompletionofthecamp,theywillneedtoreportthename(s)ofthestudentworker(s)aswellasthehoursworked.Thosehourswillbecheckedagainstthetimecardofthestudentworkerbytheassistantathleticdirectorforsportsmedicine.Oncethehoursareverified,theexactcosttohirethestudentworkerwillbetransferredfromtheprogram’scampfundintotheathletictrainingstudentworkerbudgetbytheassociateathleticdirectorforinternaloperations.Theprogramwillbesuppliedwithaminimalfirstaidkit.Thefirstrespondershouldonlytreataninjurytheyaretrainedtotreatandaregenerallyincapableofin-depthinjuryevaluation.Shouldacoach/campdirectorwishtohireacertifiedathletictrainer,theyshouldfollowthestepsoutlinedintheTeamCampsectionabove.

Skill/InstructionalCamp-Campgearedtowardsyouthinelementarythroughmiddleschoolwhichhasalowerriskofinjury.

Ataminimum,thecampdirectorand/orhisorherstaff(whoarerequiredtobeFirstAidandCPR/AEDcertified)willactasfirstrespondersaccordingtotheircertificationinfirstaidandtheuseofCPR/AED.Shouldgreatercoveragebedesired,thecoach/campdirectormayrequestahigherlevelofcoverageusingtheproceduresoutlinedintheTeamCampandProspectCampsectionsofthispolicy.Anyexpensesforhighercoverage(wages,supplies,etc.)willbebilledtotheprogram’scampbudget.

AdditionalAthleticTrainingCampInformation� AnAEDisavailableingym[eastwallofmainfloor],allcampussafetyunits,

fitnesscenter,andhealthcenter)� Uponadvancerequest(greaterthan3businessdays),theassistantathletic

directorforsportsmedicinewillhelparrangeaccesstowatercoolersandinjuryiceforinstitutionalcampsifheisavailable(e.g.notforoutsidegroupsusingathleticfacilitiesasguests).Campstaffisresponsiblefortransportingallsuppliestotheirfacility.

� Allcampliteratureshouldemphasizecampersaretobringawaterbottlefortheirpersonaluse.

OutsideorPrivatelyOwnedCampsOutsidecampsorclinicsareanynon-institutional(notoperatedbyanNCAAschool/staff)orprivatelyownedcampsorclinics.Coaches,athleticsdepartmentstaffmembersandstudent-athletescanonlybeemployedatanoutsidecamporclinicifitisoperatedunderallNCAArulesapplicabletoinstitutionalcampsandclinics.Therefore,allcoaches,athleticsdepartmentstaffmembersandstudent-athletesmaynotbeemployedatanyoutsidecampsorclinics,includingthoserunbyanotherschool,withoutpriorapprovalfromtheassistant

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athleticdirectorforcompliance/SWA.Astudent-athletewithremainingeligibilityisnotpermittedtoconducthisorherowncamporclinic.

ProceduresforRequestingOutsideCamp/ClinicEmploymentCoaches,athleticsstaffmembersandstudent-athletesmaynotbeemployedatanoutsidecamporclinicwithoutwrittenpermissionfromBiolaUniversity.Theprocedureforrequestingpermissionfollows:

1. Inordertobeemployedatanoutsidecamporclinic,aBiolaOutsideCamp/ClinicApprovalFormmustbecompletedbytherequestingcoach,athleticsdepartmentstaffmemberorstudent-athleteandsubmittedtotheassistantathleticdirectorforcompliance/SWA.Itisdueatleasttwoweekspriortothecamporclinic.

2. Theassistantathleticdirectorforcompliance/SWA,inconsultationwiththedirectorofathletics,willreviewtheinformationtoensurethatthecamp/cliniciswithinNCAArules.

3. Theassistantathleticdirectorforcompliance/SWAwillemailtheindividualrequestingpermission,eitherapprovingordenyingtheemployment.

FacilitiesPoliciesandUsage

UsagePoliciesTheathleticfacilitiesareforuseprimarilybystudent-athletes,andthenthegeneralstudentbodyandthecampuscommunityatBiola.Allfacilitiesrequirereservation.

On-campusgroupsrequestingtousethefacilitiesshouldfileaCampusCoordinationRequest.Off-campusgroupsrequestingfacilityuseshouldcontactConferenceServicesandmusthaveinsurancecertificates,payrentalfees,andmakeanyotheraccommodationsperConferenceServices.Currentpolicyandfacilityneedsmakeapprovaloffacilityreservationbyoff-campusgroupsrareduringtheacademicyear.

Athleticfacilitiesarenottobeopenedormadeavailablebyheadcoachestothegeneralpublic.

IndoorFacilities● ChaseGymnasium

o HometothenationallyrankedBiolavolleyballteamandBiolamen’sandwomen’sbasketball.

o Builtin1966,thegymwasexpandedin2005withanewcourtinstalledin2012.

o Thegymnasiumfeaturesseatingfor2,400basketballfansand1,400volleyballfanswithtwosetsofrolloutbleachersandbalconyseating.

o Thegymhashostedconferencetournamentbasketballgameseveryyearsince2008–09andhostsa14-teamvolleyballtournament,whichisnotedasoneofthebestinthecountry,atthebeginningofeachschoolyear.

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o Thegymalsofeaturesahalftimeroomforthehomeandvisitingteams,menandwomen’slockerroomsandteamroomswithshowers,andaprimaryandsecondaryscoreboard.

o NamedafterBiola’ssixthpresident,J.RichardChase.

OutdoorFacilities● AlBarbourField

o LocatedeastofChaseGymnasium,AlBarbourFieldisthehomeoftheBiolamen’sandwomen’ssoccerteams.

o AlBarbourFieldwasoriginallyconstructedinthemid-1960s,butwasrenovatedinthesummerof2005whentheuniversityneededmoreparkingoncampus.Theybuiltaone-levelparkingstructureandinstalledthenewsyntheticturffieldontop.Thefirstgamesplayedonthenewsurfacewereinthefallof2005.

o Thefieldfeaturesfour16-bulblighttowersthatmakeittheperfectplaceforasoccergame,dayornight.

o Outdoorbleacherseatingoffers500seatsforfans.Withstandingroom,thefieldcancomfortablyhostupto1,000soccerfansandisoftenfullinthestandingroomsections.

o Thefieldfeaturesonescoreboardandasoundsystemtoencourageanexcitinggameenvironment.

o AlBarbourFieldhashostedconferenceplayoffgameseachyearsince2011,includinghostingNAIAOpeningRoundactionin2013.

● TrackandFieldPracticeFacilities o AroundAlBarbourFieldisBiola’ssix-lane,all-weatherpracticetrack. o Itfeaturesapolevaultandhighjumppit,longjumppitandenoughlanesfor

Biola’snationallyrankedcrosscountryandtrackandfieldprogramstopracticedayornight.

o TheEaglespracticetheirthrowsontheschool’sgrassfieldsbytheMcNallyclassrooms.Thefieldfeaturesathrowingcageforjavelin,discus,shotputandhammerthrow.

● LansingPool/SPLASH!AquaticCenter o LansingPoolisBiola’son-campusswimminganddivingfacility.

▪ Itisaseven-lane,25-yardpoolthatservesprimarilyasapracticefacilityforBiola’snationallyrankedswimanddiveprograms.

▪ Thefacilityhasbuilt-instadiumseating,divingboardsandimmediateaccesstothemen’sandwomen’slockerroomsandteamrooms.

▪ LansingPoolalsoplayshometotheschool’scommunityaquaticsprogramsandKinesiologyHealth,andPhysicalEducationdepartmentswimmingclasses.

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o SPLASH!AquaticCenterisBiola’shomepoolforcompetitivemeetsandislocatedimmediatelyacrossthestreetfromthecampusattheLaMiradaActivityCenter.

▪ Ithasa50-meterpool,a25-yardpoolandawaterpark.Biolahostsitshomemeetsinthe50-meterpoolandalsorunsmeetsthereforitsconference,thePacificCollegiateSwimmingandDivingConference.

▪ The50-metercompetitionpoolissetupwith1625-meterlanes.Ithasa16-laneLEDscoreboard,lighttowersandastate-of-the-arttimingsystem.

▪ Thepoolhasbuilt-instadiumseatingforupto500fans.

● EaglesDiamond o Builtintheearly1970s,EaglesDiamondservesasthepicturesquehomeof

Biolabaseball.Itisnestledrightinthemiddleofthecampus,surroundedbystudenthousing,parkingandthelibrary.

o Thefieldfeaturesstadiumseatingfor125andhasadditionalbleacherseatingandstandingroomforupto500baseballfans.Italsohasapressboxareawithpower,Internetaccessandhookupsforthesoundsystem.

o Thefacilityfeaturesafullscoreboard,homeandawaydugoutsandbattingcages,equipmentstorageareasandasoundsystem.

o Thefieldsurfaceanddugoutswereupdatedinthesummerof2013andfeatureupdatedathleticsbranding,newdirtandnewgrass.

● FreedomField o FreedomFieldishometoBiola’snationallyrankedsoftballprogram.The

fieldwasacquiredwhenBiolapurchasedAndrewM.McNallyMiddleSchool.Itwasremodeledatthattimeandiscurrentlyinanothermulti-phaserenovation.

o Thefieldfeatureshomeandvisitordugouts,anicelyfurnishedandair-conditionedhometeamroom,ascoreboard,awarningtrackandapaddedbackstop.

o Thereiscurrentlyahittingcageandpitchingcage,newlyrenovatedinJanuary2016.

o Thefieldhostsbleacherseatingfor250spectators.Standingroomallowsforupto500softballfanstobeinattendance.Built-in,stadium-stylespectatorseatingandapressboxarepartofthecurrentrenovationplans.

o Inthesummerof2015thefieldwascompletelyresurfacedforbetterdraining,andawarningtrackwasadded.

● BiolaTennisCenter o BiolaTennisCenterbecameBiola’sfirston-campusvarsitytennisfacility

whenphaseoneofconstructionwascompletedin2005. o Thefacilitycurrentlyfeaturessixcompetitivecourtsapprovedfor

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intercollegiatetennis.Thecourtsarelitforlongmatchesandeveningplay. o TheBiolaTennisCenterhostsallhomevarsitytennismatches,community

wheelchairtennis,SpecialOlympicsathletes,NationalJuniorTennisandLearningsummercampsandtheannualUnitedStatesTennisAssociation/IntercollegiateTennisAssociationRegionalTournament.

o Phasetwoofconstructionisscheduledtobeginshortlytoaddasunkencourt.

o Followingcompletionofaneighthcourt,thethirdphaseincludesaclubhousethatfeaturescoaches’offices,restrooms,aplayerloungeandstringingservices

AthleticTrainingFacilities● AthleticTrainingRoom

o Biola’sAthleticTrainingRoomwasbuiltin2010andislocatedbetweenChaseGymnasiumandAlBarbourField.ItishometotheEagles’threefull-timeathletictrainers.

o TheAthleticTrainingRoomisequippedwithahydrocollator,ultrasound,electricalstimulationunit,icemachineandhotandcoldwhirlpoolsandservicesplayersfromhomeandvisitingteamsthroughoutthecompetitiveseasons.

o Italsohasadditionalareasforwoundcaremanagement,tapingandinjuryevaluation.Italsofeaturesfull-bodywhirlpoolsandanexterior,shade-coveredareawithcardioequipmentandadditionalfloorspaceforperformingrehabilitativeexercises.

Forfurtherdetailsontheathletictrainingpolicies,proceduresandservicesprovided,pleaserefertotheAthleticTrainingsectionofthemanual.

StrengthandConditioningFacilitiesandPolicies

FitnessCenterandWeightRoomo HousednexttothegymareBiola’sFitnessCenterandWeightRoom.ThesefacilitiesservethegeneralstudentbodyandBiola’sintercollegiateathleticteams.

o TheFitnessCenterfeaturestreadmills,ellipticalmachines,stationarybicycles,rowingmachines,stabilityballs,freeweightsandweighttrainingmachines.Italsohasitsownrestroomsandawaterfountain.

o TheWeightRoomfeaturesfreeweights,weighttrainingmachines,squatracks,barbellplatformsandmoreanditisspecificallyreservedforathleticteamuseduringpracticetimes.

o Duringtheacademicyearthesefacilitiesoperatefrom6:30a.m.untilmidnightonweekdaysandfortentoelevenhoursonweekenddays.

BiolaWeightRoomandFitnessCenterPoliciesTheBiolaWeightRoomandFitnessCenterareavailableforusesolelybyBiolafaculty,staff

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andstudents.PleasechecktheWeightRoomscheduleforavailabilitypriortouse.ClassesandreservedteamtimesalwaystakepriorityforWeightRoomuse.

TheassistantathleticdirectorforfacilitiesoperationsoverseestheBiolaWeightRoom.ThefollowingarepoliciesoftheBiolaWeightRoomandFitnessCenter:

1. Youmustliftwithatleastonepartner.

2. YoumustcompleteandsignawaiveracknowledgingtherisksassociatedwiththeBiolaWeightRoom.WaiversaretobesignedatthefrontdeskoftheFitnessCenterannually,priortothefallsemester.

3. StudentandstaffIDcardsarescannedforentranceintotheFitnessCenterandWeightRoom.

4. Properdressrequired.● Shirtsarerequiredtobewornatalltimes. ● Novolleyball-typespandexallowed. ● Closedtoedshoesmustbeworn(notakingshoesoffduringworkout). ● Sweattowelisrecommended.

5. AllmusicplayedmustbeappropriatetoBiola’sstandardsofconduct.

6. Besensitivetootherswaitingtousethesameequipment.

7. Absolutelynodroppingorslammingweightstogetherorontheground.Theonlyexceptioniswhenusingbumperplatesonthedesignatedplatform.

8. Allweightsandaccessoryattachmentsmustbereturnedtodumbbellracks,weighttreesoraccessoryracksafteruse.

9. Foldandstackworkoutmatsagainstthewallasdirectedbysigns.

10. Nofoodorbeveragesallowedotherthanwater.

Equipment&Apparel

ApparelorEquipmentthatIncludesInstitutionalIdentificationAstudent-athletemayuseinstitutionalequipmentduringoutsidecompetitiononlywhenrepresentingtheinstitution.

Astudent-athletemaypurchaseinstitutionalapparel(oruniform)foruseduringoutsidecompetitionatthegoingrateforsuchapparel,providedtheapparel(oruniform)isnolongerusedbytheinstitution.

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Astudent-athletemaynotpurchaseequipmentatadiscountedpricefromaninstitutionalvendororoutsidevendor,providedsuchdiscounttostudent-athleteisbasedonhisorheraffiliationwiththeinstitutionorhis/herstatusasanathlete.

EquipmentandapparelarethepropertyofBiolaAthletics.Equipmentandapparelmustbereturnedattheconclusionoftheplayingseasonoracademicyear.

Theproceduresforequipmentandapparelareasfollows:

1. Student-athletesmustbeontheNCAAFinancialAidFormSummaryinordertobeissuedequipmentand/orapparel.

2. Athleticapparelisdefinedas,butnotlimitedto,practice,contestandtravelapparel.

3. Equipmentisdefinedas,butnotlimitedto,teamsupplies,practiceandgame/eventequipment.

4. Gameuniformsandwarm-upsmustbereturnedattheendoftheseason.

5. Thelaundryattendantorassistantathleticdirectorforfacilitiesoperationsis

responsibleforcompletinganInventoryCard,whicheachstudent-athletemustsign.TheInventoryCardmustbeaccurateandcurrentatalltimesandissubjecttoanaudit.

6. Allpracticegearanduniformsarelaunderedanddeliveredtoeachstudent-athlete.

Ontheinitialissuancethestudent-athletesignsadatedInventoryCardindicatingreceiptoftheequipmentandapparel.

7. CompletedInventoryCardswillbefiledintheequipment/laundryroomwiththe

laundryattendant.

8. Eachstudent-athletereceivesanyequipmentandapparelasnecessaryforthatparticularsport.

9. Ifastudent-athletewishestoreceivenewequipment/apparel,itwillbedoneonan

exchangebasis.Alltransactionsarerecordedonthestudent-athlete’sInventoryCardandaresignedbythestudent-athlete,headcoachandlaundryattendant.

10. Ifequipmentand/orapparelislost,stolen,damagedornotreturnedattheendof

theplayingseasonoracademicyear,thestudent-athleteshallbeheldfinanciallyresponsibleandwillbechargedfortheequipmentand/orapparel.

11. Astudent-athletemayretainathleticsapparel,notequipment,attheconclusionof

theplayingseasonoracademicyear,atthediscretionoftheheadcoachandtheapprovalofthedirectorofathletics(NCAABylaw16.11.1.5).

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12. Astudent-athletemaynotacceptfreeofcharge,orpurchaseatadiscountedorreducedprice,athleticsequipment,suppliesorclothing(e.g.,tennisracquets,golfclubs,balls,shirts,etc.)fromamanufacturerorcommercialenterprisethatisnotofferedtothegeneralstudentbody.Suchitemsmaybeprovidedtothestudent-athlete’sinstitutiontobeusedbytheinstitution’steaminaccordancewithacceptedpracticesforissuanceandretrievalofathleticequipment/apparel(NCAABylaw16.11.2.5).

13. Theassistantathleticdirectorforcompliance/SWAmustapproveallequipmentandappareldonations(e.g.,toyouthorganizations,missiontrips,charities,etc.).

RetentionofEquipmentAstudent-athletemayretainathleticsapparel,notequipment,attheconclusionoftheplayingseasonoracademicyear,atthediscretionoftheheadcoachandtheapprovalofthedirectorofathletics(NCAABylaw16.11.1.4).

Astudent-athleteisallowedtouseinstitutionalequipmentduringvacationperiodsaslongasthisisconsistentwithinstitutionalpolicy.

LaundryPolicyThelaundryattendantwillmeetwitheachteampriorto/withinthefirstweekofofficialpracticetoreviewdetailedlaundrypoliciesandprocedureswithstudent-athletesandthecoachingstaffbysport.Student-athletesmustabidebytherulessetforthtoproperlysubmittheirpracticegearanduniformsforlaundering.

Thegenerallaundrypoliciesareasfollows:

1. Laundryhoursare6:00a.m.–11:30a.m.,Monday–Friday.

2. Practicegear/uniformswillbewashedandreturnedthefollowingday,excludingweekendsandholidays.

3. Allclothesmustbeputonlaundryloops.

4. Nolooseclotheswillbewashed.

5. Onlypracticegearandgameuniformsarewashed;nopersonalitems.

6. Pleaseturninclothestobewashedonadailybasis.

7. Donotoverloadlaundryloop;4–6garmentsperloop.

8. Donotputuniformjerseyorshortsonloop.

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9. Uniformsshouldbeturnedrightsideout,notinsideout.10. Pleaseemptyanypockets,takeoffanyracenumbers,etc.,beforeputting

uniforminlaundrybag.11. TowelswillbewashedonTuesdayandFriday.

12. Pleasekeepthelockerroompickedupforeveryone’ssafety.Noclothes,shoes

orgearonthefloororbenches.a. Nobicyclesinthelockerroom.b. Nomusicalinstrumentsinthelockerroom.

13. Pleaseseethelaundryattendantinthelaundryroomifthereareanyquestions.

Laundryservicesareprovidedduringofficialpracticeandcompetitionsbutwillnotbeprovidedduringoff-seasonstrengthandconditioning.Onlyteamgearwornduringpractice/competitionmaybesubmittedforlaundering.

Coachesareresponsibletocollectthelaundryloops,teamuniformsandteamequipmentattheendoftheseason,andmaystoretheseinthelaundryareaforthesummerbreak.

Student-AthleteHealth,WellnessandServicesOfferedTheBiolaUniversityathletictraining(AT)departmentiscommittedtoprovidingcomprehensive,high-qualitymedicalservicestoeverystudent-athlete.Thisisaccomplishedbythreefull-timeCertifiedAthleticTrainerswhocoordinateallaspectsofstudent-athletes’healthcare.Thisincludesphysicianreferrals,determiningparticipationstatus,aswellascounselingandeducationofstudent-athletes.On-sitemedicalservicesprovidedinclude,butarenotlimitedto,prevention,evaluationandtreatmentofathleticallyrelatedinjuriesandinjuryrehabilitationservices.ATstaffresponsibilitiesalsoincludedeterminationofathleticmedicalclearance,developmentandimplementationofemergencyactionplans,medicalrecordmaintenance,establishingmedicalcoverageandstaffingpolicyasitrelatestopracticesandevents,andbudgetmanagement.

AthleticTrainers(ATs)arealliedhealthcareprofessionals(recognizedbytheAmericanMedicalAssociation)whocollaboratewithphysicianstoprovidepreventativeservices,emergencycare,clinicaldiagnosis,therapeuticinterventionandrehabilitationofinjuriesandmedicalconditions.Forfurtherinformationabouttheprofession,includingeducationalandclinicalexperiencerequiredforthenationalcertificationprocess,pleasevisittheNationalAthleticTrainerAssociationsinformationpageathttp://www.nata.org/athletic-training.

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AthleticTrainingMissionStatementThemissionofBiolaUniversity’sathletictrainingprogramistoprovidestudent-athleteswithqualityhealthcarethatfocusesoninjuryprevention,treatmentandrehabilitation.Wedesireourstudent-athletestoparticipateinsafe,effectiveathleticsprogramsprovidedthroughacoordinatedteameffortoftheathletictrainer,coach,physicianandotheralliedhealthprofessionals.Ourphilosophyistotreateachstudent-athletewithapersonal,caringapproachwithoutregardtogender,race,sportofparticipationand/orroleontheteam.Ourgoalistoensurethestudent-athletemaintainsahealthystatenotonlywhileatBiola,butleaveswithahealthybodyinordertoeffectivelyimpacttheworldforJesusChristupongraduation.

AthleticTrainingFacilitiesTheAthleticTrainingRoom(ATR)wascompletedinDecember2010.TheATRisconvenientlylocatedadjacenttoChaseGymnasium,AlBarbourFieldandLansingPoolandprovideseasyemergencyaccesswhenathletesaretransportedfromsportvenueslocatedonotherareasofcampus.TheATRincludesanareadedicatedtoinjuryevaluationandrehabilitation,includingvarioustherapeuticmodalities,rehabilitationequipmentandspacetoperformprescribedexercises.Additionalareasincludeanareaforwoundcaremanagement,tapingandbandaging,aseparatehydrotherapyareawithfull-bodywhirlpoolsandanexterior,shade-coveredareawithcardioequipmentandadditionalfloorspaceforperformingrehabilitativeexercises.TheATRalsohousestheofficesfortheathletictrainingstaff.

AthleticsHealthCareAdministratorandTeamPhysicianBiolaUniversityAthleticshasbothanon-sitehealthcareadministratorandacontractedteamphysician.Theassistantathleticdirectorforsportsmedicine/headathletictrainerhasbeendesignatedastheathleticshealthcareadministratorandisresponsibletooverseetheinstitution'sathletichealthcareadministrationanddelivery.

TheAthleticDepartmenthasalsocontractedwithDavidKruse,M.D.astheprimaryteamphysicianforBiola.Dr.Kruseprovidesexcellentcareandisequippedwithtremendousexperienceindealingwithathleticrelatedinjuries.Dr.Krusewillworkcloselywiththeathletictrainingstaffwheneverappropriatetohelpprovidethebestqualitycareforourstudent-athletes.

Pre-ParticipationExaminationGuidelinesTheBiolaUniversityathletictrainingstaffisconstantlystrivingtorenderstudent-athletesthebestpossiblemedicalcareavailablewithaminimalamountofconfusion.Inorderforthistobeaccomplished,certaininformationisrequiredfromastudent-athleteandhisorherfamilyphysicianthatwillassistthestaffintheeventthatthestudent-athletebecomeillorinjuredwhileparticipatinginanorganizedpracticeoranintercollegiateathleticscontest.

1. Eachstudent-athleteisrequiredtoobtainacompletedpre-participationexamination(PPE)recordedonthecorrectBiolaUniversityPPEForm.Alicensed

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M.D.,D.O.,orP.A./N.P.mustperformexams.Inordertobevalidthroughtheentireacademicyear(AugustthroughMay),thephysicalexammustbecompletedintheJuneorJulyimmediatelyprecedingthecurrentacademicyear.Incomingfreshmenandtransfersrequireone-timeadditionallabwork.ThecorrectformfortheexamcanbesecuredfromtheBiolaAthleticswebsite.Althoughastudent-athletecancallandscheduletheexamatBiolaUniversity’sStudentHealthCenter,examsarenotprovidedthroughBiolaAthleticsandassociatedcostsarethestudent-athlete’sresponsibility.Forthisreason,(aswellasfamiliaritywithhealthcarehistory)student-athletesarestronglyencouragedtoutilizearegularfamilyphysicianbeforereportingtocampus.

2. Eachstudent-athletemustcompleteallrequirementsformedicalclearance(PPE,SportswareOnlineinjurymanagementdatabase,copyofinsurancecard—frontandback—andsigneddocumentsstatingunderstandingoftheBiolaAthleticsInsurancePolicyandJewelryPolicy).

AllpaperworkmustbesubmittedbyAug.1ofthecurrentacademicyear.

Formscanbefoundathttp://athletics.biola.edu/sports/2014/5/28/GEN_0528140114.aspx?id=191

3. Everystudent-athletemustcreateaprofileontheSportswareOnlinedatabase.InstructionsonhowtocreateanaccountandcompletetheinformationcanbefoundatthelinkprovidedaboveundertheSportswareOnlineInformationtabontheBiolaAthleticswebsite.

Student-athletesmaynotparticipateinanyphysicalactivitywiththeirteamuntilthesedocumentshavebeencompletedandaccepted.AllformsmustbesubmittedforapprovaltotheAthleticTrainingRoomandregistrationonSportsWareOnlinemustbecompletedbyAug.1.

Pre-ExistingInjuryWaiverBiolaAthleticsand/orthedepartment’ssecondaryathleticinsurancewillnotberesponsibleforanypre-existinginjury.Ifastudent-athleteentersBiolaUniversitywithapre-existinginjury,regardlessofhavingbeenclearedbytheirtreatingmedicaldoctor,thestudent-athletewillsignapre-existinginjurywaiverstatingthatthey(typicallyviatheirprimaryinsurance)willbesolelyresponsibleforanycostaccruedduetoanyre-injury.

GeneralPolicies

HoursofOperation:TheAthleticTrainingRoomhoursofoperationareasfollows:

Monday–Friday:TheATRgenerallyopensmid-morning(10:30)oronehourbeforethefirstscheduledpracticeofthedayandwillclose30minutesafterthelastpractice/competition

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finishes.Thisvariesfromdaytodaydependentonpractice/competitionschedules.Throughouttheday,hoursaresetasidespecificallyforinjuryevaluationandfocusedrehabilitation.Thehoursarepostedonthedooronaweeklybasis.

Saturday:Gamecoveragewillbeprovided.TheATRisopenonlyifgivenadvancedwarningforpractices(48hours).TheATRisclosedforgeneraltreatments.

Sunday:Closed(openunderspecialconditionsonly)

AthleticTrainingRoomGuidelines1. TheATRisfortheexclusiveuseofBiolastudent-athletes.Itisnotfortheuseofthe

generalstudentbody,alumni,familyorfriends.Non-student-athletesshouldnotbebroughtintotheATclinicforinjuryevaluationsortreatments(includingKHPEphysicalactivityclasses).

2. Nostudent-athletewillpracticeorcompetewithouthavingapre-participationexaminationclearancefromaphysician,physicianassistantornursepractitioneronthecorrectform.

3. Nostudent-athletewillpracticeorcompetewithoutcompletingallrequiredinformation/formsintheSportswareOnlineprogram.Shouldmedicalhistory,insurance,etc.,change,itistheresponsibilityofthestudent-athletetoupdatetheinformationintheSportswareOnlinesystem.

4. Nostudent-athletewillreceivetreatmentunlessappropriatelysignedin.

5. NofoodordrinksofanykindareallowedintheATR.

6. Nocleats,spikesorturfshoesmaybewornatanytimeintheATR.AbsolutelynoequipmentorpersonalitemsaretobebroughtintheATR,includingshoes,bags,books,phones,etc.Theseitemsshouldbesecurelyplacedintheteamlockerroom.

7. EquipmentshallnotberemovedfromtheATRwithoutthepermissionofacertifiedathletictrainerandpropersigningoutofsaidequipment.

8. Student-athleteswillarriveforpre-practice/gametreatmentaminimumof30minutespriortopractice/game.Newinjuryevaluationwillbedoneduringevaluationhours.Beingontimeisthestudent-athlete’sresponsibilityunlessspecialarrangementsaremade.Student-athletesarenottobeintheATRafterpracticehasstarted.

9. Student-athletesneedingpreventivetapewillalsoberequiredtoparticipateinanankle-strengtheningprograminordertocontinuetapingtreatment.Therearenoexceptions.

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10. Anyinjuries/problemssufferedbythestudent-athletemustbecommunicatedtoa

certifiedathletictrainerinasufficientamountoftimepriortothenextpracticeorcompetition.Delayingtreatmentcouldcausemoredamage!

11. Instructionsgivenbycertifiedathletictrainersregardingparticipationduringaninjurymustbefollowed.Therearenoexceptions.

12. InjuriesnotsustainedasaresultofteamfunctionswillnotbetheresponsibilityofBiolaAthletics.Thestudent-athletemayreceivetreatmentattheHealthCenterorreceiveareferraltoalocalphysicaltherapyclinic.

13. InorderforBiola’ssecondaryinsurancepolicytobevalid,astudent-athletemustbereferredtoaphysicianbyastaffcertifiedathletictrainer.

14. Student-athleteswillshowerpriortoreceivingpost-practicetreatmentsotherthanicewrap.

15. NoloiteringintheATR.Onlystudent-athletesneedingtreatmentorevaluationwillbeallowedin.

16. Absolutelynounauthorizeduseofrehabilitationorathletictrainingequipment,toolsorsupplies.Student-athletesmustutilizeequipmentwithcareandreturnitemstotheproperplacewhennolongerinuse.

17. Anyequipmentcheckedouttoastudent-athleteforinjurymanagementishisorherresponsibilityandifitisnotreturnedthestudent-athletewillbechargedforitsreplacement.

18. Student-athleteandcoacheswillusecommonsenseandcourtesytoothersintheATR.

19. Studentworkersshallbetreatedprofessionallyathletictrainingstaffmembers.

20. AbuseoftheATR(repeateddisregardofpolicy)willresultinforfeitofsuchprivileges.

ConfidentialityAthletictrainingisanalliedhealthcareprofession.Therefore,wheneverstudent-athletemedicalrecordsareretainedorinitiated,confidentialitymustbemaintainedaccordingtotheHealthInsurancePortabilityandAccountabilityActof1996.Medicalrecordswillnotbeleftunattended,removedfromtheATRorcopiedwithoutthestudent-athlete’swrittenpermission.Atnotimeshouldtherebediscussionaboutaninjuryorinjuredstudent-athletewithanyoneotherthanthemedicalstaff.Thisincludesparents,roommates,professors,the

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press,othercoachesandcommunitymembers.Allathletictrainingstaffmustalwaysbeawareoftheirsurroundingsandotherpersonspresentbeforediscussinganyconfidentialinformation.

StudentPrivacyPolicyTheathletictrainingdepartmenthasadoptedthefollowingpolicyinordertoprotectthestudent-athletewhilealsoprovidingappropriatecommunicationamonguniversityofficials,medicalprovidersandotherstoprotectthehealthandsafetyofeachstudent-athlete.

Theathletictrainingstaff,coachesandHealthCenterstaffwillhaveaccesstostudent-athletehealthrecordsandwillcommunicateamongsteachotheronaneed-to-knowbasisforthepurposeofprotectingthehealthandsafetyofthestudent-athlete.Whenastudent-athletesustainsaninjury,theathletictrainingstaffwillnotdiscusstheconditionwithanynon-medicalpersonnelinvolvedwiththecareofthestudent-athlete,includingbothBiolaUniversitymediaandoutsidemediasources.Ifauthorizedbythestudent-athlete(Student-AthletesConsentandAuthorizationAgreementForm),informationreleasedtothemediawillbelimitedtothenatureoftheinjury,theanticipatedperiodoftimebeforethestudent-athleteisabletocompeteagainand,ifhospitalized,theconditionofthestudent-athleteasdesignatedbythehospital(e.g.,good,fair,stable,critical).

Itwillfrequentlybenecessaryfortheathletictrainingstafftocommunicatewithateamphysicianorothermedicalproviderconcerningthemedicalhistoryormedicalcareofastudent-athlete.Student-athletessignaConsentforDisclosureofProtectedHealthInformationFormatthebeginningofeachschoolyear.Approvaltoreleasemedicalinformationtopartiesoutsidetheuniversitymayberevokedatanytimebythestudent-athlete.However,therevocationofauthoritytoreleasestudent-athletemedicalinformationtooutsidemedicalproviderswillimpairthemedicalstaff’sabilitytoprotectthehealthandsafetyofthestudent-athlete.FailuretoallowBiolatocommunicatewithoutsidemedicalproviderscanjeopardizethestudent-athlete’sabilitytocontinuetoparticipateinintercollegiateathleticsatBiolaUniversity.

Whenastudent-athletesustainsaninjury,theathletictrainingstaffmaybecontactedbyormayneedtocontactthestudent-athlete’sBiolaAthleticssecondaryinsurancecarrierormedicalproviders.Student-athletesaregiventheopportunitytoapproveordeclinethereleaseofmedicalinformationtosuchpersonsatthebeginningoftheschoolyear.Thestudent-athletecanrevokeapprovalatanytime.However,revocationofauthoritytoprovideinformationtoaninsurancecompanymayresultinthestudent-athlete’spersonalfinancialresponsibilityforanymedicalcarereceived.

Whenastudent-athletesustainsaninjury,thestudent-athlete’sparentsmayrequestinformationabouttheinjuryfromtheathletictrainingstaff.Student-athletesaregiventheopportunitytoapproveordeclinethereleaseofmedicalinformationtoparentsatthebeginningoftheschoolyear.Thestudent-athletecanrevokeapprovalatanytime.

StudentworkersintheATRworkwithstudent-athletesunderthedirectsupervisionofa

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certifiedathletictrainer.Allstudentworkerssignaconfidentialitywaiveruponbeginningtheiremploymentorinternshipandaretrainedtomaintainallstudent-athletemedicalinformationinstrictconfidence.StudentworkerswillbetreatedaspartoftheBiolaathletictrainingstaffforpurposesofthispolicy.

Forfurtherinformationpleaserefertothefollowinglinks:

http://www.hhs.gov/ocr/privacy/

http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

PhysicalTherapy/OtherPractitionerReferralMostinjuryrehabilitationconductedwithBiolastudent-athletes,includingsomepost-operativecare,willbeconductedwithintheATRbyastaffcertifiedathletictrainer(ATC).AnATCcanreferastudent-athleteforphysicaltherapytoanoff-sitephysicaltherapyclinicifdeemednecessary(incollaborationwiththeattendingphysician).Ifthestudent-athleterefusestoconductphysicaltherapyintheATRandseeksoutsidecarewithoutapprovalbytheATC,theBiolasecondaryathleticinsurancepolicywillnotberesponsibleforphysicaltherapyexpensesincurredbythestudent-athlete.Thestudent-athletewillhavetousehis/herowninsurancefortheexpenses.Thissamepolicyappliestootherpractitionersincluding,butnotlimitedto,medicaldoctors,chiropractors,massagetherapistsandacupuncturists.

Ifastudent-athleteisgoingtoanoff-sitephysicaltherapyclinicforrehabilitation,thephysicaltherapistshouldsupplytheATRwithreportsaboutthestudent-athlete’sprogress.ThefinalreturntoplaydecisionwillbemadebytheBiolaathletictrainerandattendingphysician.

EquipmentCheck-outEquipmentsuchaskneebraces,crutches,anklebraces,kneesleeves,etc.,maybecheckedouttomedicallyclearedstudent-athleteswithATCapproval.Student-athletesmustfillouttheEquipmentCheck-OutFormwiththepertinentinformation.Allequipmentwillbecollectedatthecompletionoftheregularseason.Equipmentnotreturnedbytherequesteddatewillbebilledtothestudent-athlete’saccountforthepriceofreplacementequipment.

RulesforIssuingEquipment:

● Allequipmentissuedtoastudent-athletemustbeapprovedbyanATC. ● IssuedequipmentwillbecataloguedontheEquipmentCheck-outForm. ● Equipmentwillbecheckedtomakesureitfitsandthestudent-athleteknowshow

touseandproperlycarefortheequipment. ● Ifastudent-athletehaspreviouslysignedoutapieceofequipment,theymaynot

haveanotheroneunlessitisanexchange. ● Ifastudent-athletehasanitemcheckedoutfromapreviousinjurythattheyarenot

using,theymaynotbeissuednewequipmentuntilthepreviousonehasbeenreturnedorpaidfor.

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BiolaUniversity’sMedicalCareandInsurancePoliciesThefollowinginformationistoinformcoachesandathleticsstaffmembersoftheBiolaAthleticsandguidelinesregardingqualificationforandusageofathleticinsuranceandaccesstomedicalcare.Itisimportantthatcoachesandstudent-athletesunderstandthemedicalcaresystematBiolaUniversity.

PrimaryInsuranceInformationAllstudentsatBiolaUniversity(includingstudent-athletes)musthavehealthinsuranceasexplainedintheBiolaUniversityStudentHandbook.Anycostsincurredduetoathleticinjuryaretofirstbepaidbyastudent-athlete’sprimaryinsurance.Thisinformationwillbeonrecordatthemedicalprovider’sofficeanditisthestudent-athlete’sresponsibilitytoprocessanypaperworkrequiredwiththeprimaryinsurancecompany.Theathleticinsurancerepresentativeisamemberoftheathletictrainingstaffandisheretoprocessclaimswiththesecondaryinsurancepolicy.Heorshedoesnotcommunicatewiththestudent-athlete’sprimaryinsurance.Beforeastudent-athletegoestothedoctortheathletictrainingstaffwillgivehimorherasecondaryinsurancecardtotakewiththem.Itishisorherresponsibilitytogivethemedicalproviderhisorherprimaryandsecondaryinsuranceinformation.BiolaUniversityAthleticInsuranceisnotastudent-athlete’sprimaryinsurance.(SeeSecondaryInsurancesectionformoreinformation.)Ifastudent-athletehasanyquestionsregardinginsuranceorisencounteringinsuranceproblems,pleasetalktotheathleticinsurancerepresentative.

SecondaryInsuranceInformationTheuniversitymaintainsathleticinjuryinsurance,whichpaysbenefitsforinjuriesreceivedwhileparticipatinginofficialpracticesessionsorinactualintercollegiatecompetition.Thisinsuranceisasecondarypolicyrequiringthattheprimary(student-athlete’s)policymustfirstbeappliedtoanymedicalcosts.Thestudent-athletemustfileallclaimsfirstagainstthestudent-athlete’sinsurancepolicy.Thesecondarypolicypaysontheamountnotcoveredbyyourprimaryinsurance.Thereareguidelinesthatmustbefollowedinorderforthesecondaryinsurancetopayfortheinjury.Itisthestudent-athlete’sresponsibilitytoreadandunderstandthispolicybeforeparticipation.Theathletictrainingstafforathleticinsurancerepresentativewillansweranyquestionsastudent-athletehasaboutthesecondaryinsurancepolicy.

GuidelinesforSecondaryInsurance:● Theathletictrainingstaffmustmedicallyclearthestudent-athlete. ● Thestudent-athletemustbeontheofficialroster. ● Thestudent-athletemusthavesustainedtheinjurywhileparticipatingin

organizedandofficialcompetition,practices,conditioningsessionsortraveltoandfromevents.

● Thestudent-athletemustcompleteaclaimform. ● Medicalattentionwasobtainedafternotifyingtheathletictrainingstaff(unless

inanemergency). ● Medicalattentionmustbesoughtwithin120daysoftheinjury.

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● Secondaryinsurancebenefitsare104weeks(twoyears)fromthedateofinjury.

Student-AthleteInjuryFollow-upForthebenefitofstudent-athletes,itisimperativethatcoachesremindthemtoimmediatelyinformtheathletictrainingstaffaftersustaininganinjury.Thisinjurymustbedocumentedandanexactdateofinjuryrecorded.

SeeingaDoctorTheathletictrainingdepartmentatBiolaUniversityhasmedicalprovidersweregularlyreferto.BiolaAthleticshasacontractedteamphysician,DavidKruse,MD.Astudent-athletemustlettheathletictrainingstaffknowbeforeseeingtherecommendeddoctorifheorshewishtoseeacertaindoctorortypeofdoctor.Student-athletesmaynotseekmedicalattention(unlessanemergency)withoutfirstnotifyingtheathletictrainingstaff.Doingsocanslowdownthepaymentorevenvoidthestudent-athlete’ssecondaryinsurancepolicy.

Student-athletescoveredunderanHMOwillberequiredtoseetheirprimaryphysicianfirst.Theathletictrainingstaffwillnotsendastudent-athletetoourregularprovidersiftheyhaveanHMO.Ifastudent-athletehasanoutofareaHMOitisrecommendedtheychangetheirprimarycarephysiciantoalocalphysician.

KaiserisconsideredanHMO.Anystudent-athletewithKaiserwillbereferredtothelocalKaiserFacility.Ifthestudent-athleteisfromoutsidetheSouthernCaliforniaKaisernetwork,thestudent-athleteisadvisedtocallandaskforaSouthernCaliforniaKaisernumber.Failuretodosomaydelaytreatmentoraccesstoaspecialist.

MedicalSharingSocieties—Thestudent-athletewillberequiredtofollowtheirprogram’sprocessofsubmittingbills.Itisthestudent-athlete’sresponsibilitytoknowhowhisorherspecificsocietyworks,includinganyexclusionaryclauses.

Whenastudent-athletehashisorherfirstappointmentwiththedoctoritishisorherresponsibilitytoseethattheyhaveallprimaryinsuranceinformation,BiolaUniversity’ssecondaryinsurancecard,localphonenumbersandpermanentphonenumbers.

AftertheDoctor’sVisitTheathletictrainingstaffcommunicateswiththestudent-athlete’smedicalproviderstotheextentthatprivacylawspermit.AnATCwillbeintouchwiththestudent-athlete’sdoctorandwill,ifpossible,attendthedoctor’svisitwiththestudent-athlete.Informationontheinjuryisnotreleasedtocoachesunlessthestudent-athlete,inwriting,agreestothereleaseofinformationandtowhatextentinformationistobereleased.

SeekingaSecondOpinionIfastudent-athletewouldlikeasecondopiniononhisorhermedicalcondition,heorshemustcontacttheathletictrainingstaffandeffortswillbemadetoseeanotherdoctor.Pleaseunderstandthatifastudent-athleteseeksasecondopiniononhisorherown,orseekscontinuedcarefromanunauthorizedmedicalprovider,theBiolasecondaryinsurancepolicywillbecomevoid.

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Rarely,aninjurywillhavelong-termphysicaleffectsonthestudent-athlete's,primaryinsurancewillbemaximized,andthesecondaryinsurancewillreachitsbenefitamountortime.Thissituationshouldbeforeseeableandnotcomeasasurprise.Withpropermedicalcarethesesituationscanberecognized.Itisthestudent-athlete’sresponsibilitytodiscussthesesituationswiththeheadathletictrainerbeforebenefitslapse.Theuniversitywillmakeeffortstoassistthestudent-athletewithfuturemedicalcareifatallpossibleandonlyinasituationwhereallprocedureshavebeenproperlyfollowed.Anylapseinprocedurebythestudent-athletewillabsolveBiolaUniversityoffinancialinvolvementinfuturecare.

Pleasedonotallowstudent-athletestomakethecommonmistakeofputtingoffmedicalcareforaninjuryuntilafterthecompetitiveseason,aftereligibilityhaslapsedoraftergraduation.MakingthesedecisionswillseverelylimitBiola’ssecondaryinsurance’sfinancialbenefitsandtimelimitsandpossiblyextendcompletelybeyondthem.Thestudent-athletewouldthenbesolelyresponsibleforhisorherownmedicalcare.Medicalcareshouldbesoughtimmediatelywhenitisdeemedtobenecessarybytheathletictrainingstaff.

Student-AthletePatientResponsibilities:● Student-athletehealthisasharedresponsibility. ● Thestudent-athletemustunderstandhisorherhealthsituation. ● Behonestanddirectinacourteousfashionabouteverythingthatrelatestotheir

needforhealthservices. ● Followtheprescribedtreatmentplan. ● Asktheathletictraineriftherearequestions.

BiolaUniversityAthleticsConcussionPolicyTheBiolaathletictrainingstaffeducatesallstudent-athletesannuallyonthebasicsofconcussionoccurrence,signsandsymptoms,therisksinvolved,theimportanceofreporting,etc.,duringthefallsemesterPolicyandProceduresMeeting,whichismandatoryforallstudent-athletes.Theimportanceofreportingconcussionandbasicreturntoplayguidelinesarediscussedwithcoachesattheinitialathleticsdepartmentmeetingeachacademicyear.

TheBiolacertifiedathletictrainerstreatanymildtraumaticbraininjury(concussion)veryseriously.Everyconcussionshouldbeassessedandtreatedusingthesamecriteria.Furthermore,thedecisiontoreturnastudent-athletetocompetitionafterreceivingaconcussionshouldbemadeusingthesamecriteriaforeverystudent-athlete.Theguidelinesandcriteriaforthispolicyaredividedintothreedifferentsections:assessment,treatment(includingreferral)andreturntoplay.TheBiolaAthleticTrainingStaffeducatesallstudent-athletesannuallyonthebasicsofconcussionoccurrence,signsandsymptoms,longandshorttermrisksinvolved,theimportanceofreporting,etc.duringthePolicyandProceduresMeetingwhichismandatoryforallstudent-athletes.Theimportanceofreportingpossibleconcussion,relatedsymptomsandbasicreturntoplayguidelinesarediscussedinpersonwithcoachesattheinitialAthleticDepartmentMeetingeachacademic

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year.Additionally,eachcoach(headandassistants)areprovidedwiththeNCAAConcussionFactSheetforCoachesandconfirmreceiptandunderstanding.

Note:Thefollowingreferencewasusedthroughoutthepolicy:JournalofAthleticTraining.2004;39(3):280-297.

AssessmentStudent-athletesatriskofconcussionarebaselinetestedusingImPACT(ImmediatePost-ConcussionandCognitiveTesting)priortoparticipation.ThesecondaryassessmenttoolusedbyBiola’sAthleticTrainingStaffisthe“SportConcussionAssessmentTool3”(SCAT3).Thestudent-athletesarebaselinetestedutilizingthistoolaswell.Thisisaninternationallyandnationallyrecognizedconcussionfieldassessmenttool.Whenpossible,thetestshouldbeperformedinaprivate,quietenvironment.Thetestincludesexaminationof:

1. GlasgowComaScale2. MaddocksScore3. Symptomevaluation(self-reportonseverityof22symptoms,rangefromnoneto

severe)4. Cognitiveassessment(orientation,immediatememory,concentration,delayed

recall)5. Neckassessment6. Balanceexamination(BalanceErrorScoringSystem,akaBESS)7. Coordinationexam

*Remember:itisalwayscrucialtonotethetimethattheconcussionoccurred.

TreatmentThetreatmentofanylife-threateninginjuriesisalwaysthenumberoneconcernimmediatelyfollowinginjury.On-fieldtreatmentofconcussionsshouldincludeassessmentusingtheguidelineslocatedintheSCAT3assessmenttoolaswellascommonmedicaltreatmentpracticesutilizedbyATs.Whenpossible,awayfromthenoiseofthepracticeorcompetitiveenvironment,thestudent-athleteshouldbeadministeredtheSCAT3test.

DayofInjuryReferralCriteriaIfanyofthefollowingcriteriaaremetonthedayoftheinjury,thestudent-athleteshouldbereferredtoaphysicianforfurtherevaluation:

1. Lossofconsciousnessonthefield2. Amnesiathatlastslongerthan15minutes3. Deteriorationofneurologicfunction*4. Decreasinglevelofconsciousness*5. Decreaseorirregularityinrespiration*6. Decreaseorirregularityinpulse*

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7. Unequal,dilatedorunreactivepupils*8. Anysignsorsymptomsassociatedwithspineorskullfracture*9. Mentalstatuschangesincludinglethargy,difficultymaintainingarousal,confusion

oragitation10. Seizureactivity*11. Concussionsymptomsthatworsenaftertheinitialassessment12. Additionalconcussionsymptomsthatwerenotpresentduringtheinitial

assessment*Requiresthatthestudent-athletebetransportedimmediatelytothenearestemergencydepartment

DelayedReferral(afterdayofinjury)Ifanyofthefollowingcriteriaaremetafterthedayofinjury,thestudent-athleteshouldbereferredtoaphysicianforfurtherevaluation:

1. Anyofthereferralfindingsabove2. Post-concussionsymptomsthatworsenordonotimprove3. Increaseinnumberofsymptoms4. Symptomsthatbegintointerferewiththestudent-athlete’sdailyactivities

ReturntoPlayCriteriaAfterutilizingtheassessmentprocedureslistedabove,anystudent-athletedeterminedtohavesufferedaconcussionwillnotbeallowedtoreturntoplayonthesameday.

Therateatwhichathletesrecoverfromconcussionvariessignificantlyfromindividualtoindividual.Theconcussedstudent-athletewillcheckinwiththeirATonadailybasistocompletetheSymptomsChecklistcomponentoftheSCAT3form.Whenthereissignificantreductionofsymptoms,thestudent-athleteisre-administeredthecompleteSCAT3forcomparisontobaselinetestingscores.Whenthescoresreturntoclinicallyequalbaselinescoresthestudent-athletemaythenbegintheReturntoPlayprocess.Subsequentreturntoplayisbasedonbeingcompletelysymptomfree,atwhichpointasupervisedprogramofprogressionwillbeperformed,includingthesesteps:

1. Lightaerobicactivity,(15-20’stationarycycling)2. Sportspecificactivity,(dribbling,shooting,running,cutting:performednon-

contact)3. Non-contact,walk–throughdrills,(runningsetplays,nolivescrimmage)4. Monitoredfullcontactdrills5. Returntofullcompetition

Priortoreturningtofullcontactdrillsandcompetition,thestudent-athletewillretaketheImPACTtestandtheteamphysicianwilldeclaretheathleteabletoreturnbasedonalltestresultsandfindings.Informationmaybetransmittedtotheteamphysicianelectronically.

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ReturntoLearnCriteriaThestudent-athletewhohassustainedaconcussionwillrequiremodifiedmentalactivityastheyrecovertoahealthystate.ItisimportanttounderstandthatReturntoPlayandReturntoLearn,althoughoftenparallelinnature,donotalwayscorrelateinequityoftimeframes.Itisbelievedthatlightaerobicactivitymayactuallybestimulatingtothementalrecoveryprocess.Thisprotocolallowsagradualincreaseinvolumeandintensityofclassroomactivityduringthereturntolearnprocess.Thestudent-athleteshouldnotparticipateinclassroomactivityonthesamedayassustainingtheconcussion.Followingthedayofsustainingtheconcussion,thestudent-athleteisthenallowedtoreturntoschoolandacademicsinanindividualizedmannerusingthestagesbelow.Thestudent-athletewillbemonitoredforsymptomsaftereachstage.Thestudent-athletecanprogresstothegraduatedacademicreturnoncesymptomsimprovewhilemonitoringforsymptomsexacerbatedbyacademicactivities.IftheStudent-Athletecompletesallstagesinthegraduatedprotocol,thentheteamATCandphysiciancanallowthestudent-athletetoreturntoschoolfull-time.

Stage1SameDaySustainingConcussion

NoschoolattendanceStrictlimitsontechnologyuseCompletephysicalandcognitiverest

Stage2ReturntoSchoolwithAccommodations(AsymptomaticDay1):LimitationontechnologyuseAvoidheavybackpacksandotherphysicaldemandsNotestsorquizzesCompleteschoolworkandreadingoutsideoftheclassroom

Stage3ContinuedAcademicAccommodations(AsymptomaticDay2):GradualintroductionofschoolworkandacademictestingAttendschoolpart-time-thismayincludebreakswithinthedayIncorporatelightaerobicactivity

Stage4FullRecoverytoAcademics(AsymptomaticDay3):AttendschoolactivitiesfulltimeastoleratedResumenormalactivitiesResumesportparticipationfollowingtheReturntoPlaygraduatedprotocol

Ifanystudent-athleteishavingprolongedinabilitytoreturntonormalmentalclassroomactivity,itisadvisabletoreferthemtotheLearningCenterandtheteamPhysician.Intheabsenceoftheteamphysician,theHealthCenterphysicianwillbeconsultedforfurtherrecommendations.Thenotificationofprofessorswillbedealtwithonanindividualbasis,dependentonthelengthofrequiredabsenceandneedforaccommodationsinclasswork,homeworkandtesttaking.Insomecases,thestudent-athletewillbeabletoinformtheirprofessor(s)personallyoftheconcussionanditsconsequences.Otherresources,which

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maybeutilizedtoarrangeaccommodations,includedirectnotificationbymanagingAT,HeadAT,FacultyAthleticRepresentative,orphysician(teamorHealthCenter).Anystudent-athletewhohasreceivedaconcussionwillhavetheirprofessorsnotifieddirectlythroughBiolaUniversity’sacademicmanagementsystem,Canvas.TheAthleticsHealthCareAdministratorisresponsibleforthisnotificationprocessutilizingthestandardizedform,“AcademicRecommendationfollowingConcussion”.SickleCellTraitTesting

IntroductionSicklecelldiseaseisamutationinhemoglobin,whichinturnaffectstheshapeofredbloodcells.ThosewithSickleCelltraithaveonlyoneabnormalgenefromoneoftheparentsandusuallyhavenormalredbloodcells.Duringintenseexertionorexertionatextremeconditions,thosewithSickleCelltraitcanchangetheshapeoftheredcellsfromroundtoquarter-moonor“sickle.”Thischange,exertionalsickling,canposegraveriskforsomeathletes.Exertionalsicklingcausesablockageofthebloodvesselsresultingindamagetomultipleorgansincludingmusclecausingischemicrhabdomyolysis,therapidbreakdownofmusclesstarvedofblood.Sicklingcanbeginwithin2–3minutesofanyall-outexertion.Heat,dehydration,altitudeandasthmacanincreasetheriskforandworsensickling,evenwhenexerciseisnotall-out.Collapseduetoexertionalsicklingisamedicalemergencyanddeathcanoccurquickly.Duetotheaboverisks,itisimportanttoknowtheSickleCelltraitstatusofallstudent-athletes.

SickleCellTraitTesting/Screening,Notification,andEducationProceduresIncompliancewithNCAABylaw17.1.5.1,BiolaAthleticsrequiresallstudent-athletestohavedocumentationofaSickleCellsolubilitytest(SST)orsignawaiveraspartofhisorherpre-participationphysicalexamination.Itisrecommendedthatprospectivestudent-athletesparticipatingintryoutactivitieshavedocumentationpriortoparticipation.Documentationmustbepresentbeforethestudent-athleteispermittedtoparticipateinanyathleticallyrelatedactivitiesincluding,butnotlimitedto,tryouts,practices,strengthandconditioningsessionsand/orcompetitioninanyintercollegiateathleticevents.

TestingProcess:Ifastudent-athletehasnotbeentestedforSickleCelltraitorifheorsheisunabletoaccessprevioustestresults,theywillfollowtheseinstructions:

OPTION1:Student-athletemakesanappointmentwiththeirprimarycarephysicianorlocaltestingfacilitytobetestedforSickleCelltrait.OPTION2:Student-athletechoosestouseaQuestDiagnosticlocation.GototheMedivowebsite(http://sicklecelltesting.medivo.com/order/am)togeneratethetestorder.Thestudent-athletepaysfortheSickleCelltraitscreeningtestandphysician

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servicewithasinglefeeandprintsaQuestDiagnostictestrequisitionform.Thestudent-athletemustbe18oroldertousetheonlineservice.Thetestresultcanbeexpectedwithin24–48hours(resultswillnotbeprocessedSaturdayorSunday).TodeterminethemostconvenientQuestDiagnosticsPatientServiceCenterfortheblooddraw,searchtheMedivowebsite.Medivowillposttheresultstotheirwebsiteforyoutoviewandprint.Ifthetestresultispositive,thestudent-athletewillgetaphonecalldirectlyfromaphysicianatMedivo,aswellasanemailwithalinktogobackonlinetorequestandpayfortheconfirmationreflextestingthroughtheMedivoonlinesystem.Ifastudent-athletehaspreviouslybeentested,pleasefollowtheseinstructionstoprovidetheresultsofprevioustesting.Asoftoday,all50stateshavenewbornscreeningprogramsthatidentifySickleCelltraitstatusatbirth.However,notallstatesadoptedscreeninginthesameyear.InthestateofCalifornia,ifthestudent-athletewasbornafterFeb.21,1990,resultsmaybeavailablefromthestudent-athlete’spediatricianbysubmittingtheUHSMedRecordsReleaseFormorfromthestateusingthisformatthislink:CANewbornScreeningHomepageforSickleCellInfo.Itisrecommendedthatthestudent-athletecallhisorherpediatricianpriortosubmittinganyrequesttoaskiftheyhaveresultsonfile.Ifnotavailable,contactthestateasnotedabove.Ifthestudent-athletewasnotborninCalifornia,heorsheshouldcontacthisorherpediatricianforresultsbyusingtheUHSMedRecordsReleaseForm.

Asnotedabove,thepediatricianshouldbecalledfirsttoaskiftheyhaveresultsonfile.Ifnotavailable,contactthestate.

Afterastudent-athletehasreceivedhisorherresults,heorshemustfaxoremailacopyofthedocumentationtotheheadathletictrainer.

PositiveTestNotification,CounselingandEducationProcessStudent-athleteswhoareconfirmedtohaveSickleCelltraitwillmeetwithaBiolaUniversityteamphysicianattheearliestavailableopportunityfornotification,educationandcounseling.

Thestudent-athlete,teamphysicianandaBiolaathletictrainermustsigntheSickleCellNotificationFormatthetimeofnotification.Ifthestudent-athleteisaminor,hisorherparentorlegalguardianwillalsobenotifiedofthestudent-athlete’sSickleCellstatusandmustalsosigntheSickleCellNotificationForm.

Acompletelistofstudent-athleteswithSickleCelltraitandothermedicalalertissuesmustbedistributedtothefollowingindividualsatthebeginningofeachsemester:

1. Athletictrainingstaff

2. Coachingstaffofthestudent-athlete

3. Strengthandconditioningstaff(ifapplicable)

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4. Studentathletictrainers(ifapplicable)

AthleticTrainingPersonnelEducation● In-servicetrainingandreviewwillbeconductedforathletictrainingpersonnelat

minimumonayearlybasisand/orasneeded. ● In-servicetrainingandreviewwillinclude,butwillnotbelimitedto:

o NCAADivisionIIandConferencepolicyreview o Sicklecelltraitbackgroundandreviewofliterature o Likelysicklingsettings o Signsandsymptomsanddifferentialdiagnosis o Practicalmanagementandfirstaid o Casespecificeducation

CoachingStaffEducation● In-servicetrainingwillbeconductedwithassistantcoacheswithstrengthand

conditioningresponsibilities(ifapplicable)andcoachingstaffpersonnelatminimumonayearlybasisand/orasneeded.

● In-servicetrainingwillinclude,butwillnotbelimitedto: o NCAAandconferencepolicyreview o Sicklecelltraitbackgroundandreviewofliterature o Likelysicklingsettings o Signsandsymptomsanddifferentialdiagnosis o Practicalmanagementandfirstaid o Casespecificeducation

DifferentialDiagnosisSicklingvs.Cramping:

Sickling HeatCramps

Onset

Usuallyimmediate,withnoearlywarning;mayoccurearlyinworkout

Student-athleteusuallyfeelstwitching/twingesintiredmusclesminutestohoursbeforeonset

Pain Increasingpainandweaknessintheworkingmuscles,esp.thelegs,buttocksand/orlowback;ischemicpainfrominsufficientbloodflowtoworkingmuscles

"Burning"typepain

Collapse Athlete“slumptoastop”duetothelegsbecomingweak,wobblyandnolongerabletoholduptheathlete;sometimeswillstillbetalkingwhileontheground

“Hobbletoahalt”;fully-contractedmusclesnolongerwork

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Physicalfindings

Soft,flaccidmuscletone Sustained,fullcontractionofmuscles(tetany)

Response Athletemayfeelbetterafter10–15minutesinacoldtub,supplementaloxygenandfluids

Usuallytakeslongertoresolve,evenwithaggressivecoolingandstretchingoftheaffectedmuscles

ConditioningGuidelines● Adjustthework/restcycletoaccommodateforenvironmental(heat,altitude)or

personal(illness,asthma,hydration)issues.AnadequateresttimeisnecessaryinmanagingSCTstudent-athletes.Adjustmentstoactualresttimeshouldbemadebasedonrecommendationsfromtheathletictrainingstaffbasedonthespecificactivitybeingperformed.

● NopunitiveconditioningforSCTstudent-athletes ● Medicalstaffandcoachesshouldcollaboratetodetermineindividualprogressions

forsportswithSCTstudent-athletes.

Practice/GameGuidelines● Thestaffathletictrainerandthestudent-athletewillmeetpriortotheSCTstudent-

athlete’sparticipationtodiscussanddocumentsport-specificissuesrelatedtomanagementofSCTstudent-athletesduringpracticesandgamesthatarenotaddressedbythestatementslistedaboveregardingconditioning.Managementdecisionswillbecommunicatedtothestudent-athleteandallappropriatecoaches.

● Sport-specificmanagementguidelinesforSCTstudent-athletesshouldbesenttotheteam’scoachingstaff,thestrengthandconditioningcoachesandtheheadathletictrainer.

ManagementofSymptoms● TheSCTstudent-athletewillreportallsymptomsimmediatelytotheathletictrainer

orcoach. ● ThemedicalstaffandcoachesshouldhavealowthresholdforremovalofSCT

student-athletefromactivity. ● Discontinueactivityatonsetofsymptoms(e.g.,cramping,pain,swelling,weakness,

tenderness,fatigue,shortnessofbreath,abdominalpain)ordifficultycompletingrepetitions.

● AnySCTstudent-athletethatisidentifiedasstrugglingorperformingbelowstandardbyacoachwillberemovedfromthedrill.

● Followingremovalfromparticipation: o Checkvitalsigns. o Coolthestudent-athlete,ifnecessary. o Continueself-hydrationasable. o Administerhigh-flowoxygen(ifavailable),preferablywithanon-rebreather

facemask.OxygenmaybeappliedbyM.D.orATC(withphysicianorders). o Activateemergencyactionplanforanysignsandsymptomsrelatedto

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decreasedmentalcapacityorvitalsigns. o CommunicateSCTstatustoEMTsandERphysicianssothiswillbeincludedin

theirevaluationandtreatmentplan.

ReturntoPlayFollowingRemovalfromParticipation● Mustbeclearedbyteamphysician ● Monitorreturntoathleticparticipation

EmergencyTreatmentFirstAidforSicklingEmergencies:

● Consideranystruggling,crampingorcollapseassicklinguntilprovenotherwise. ● Actfast!Asicklingcollapseisamedicalemergency. ● CallEMS—someonefrommedicalstaffaccompaniesathletetohospital ● Checkvitalsigns/monitorABCs ● Givesupplementaloxygen(ifavailable) ● Coolthestudent-athleteifnecessary ● AttachanAED ● IVfluids(ifavailable)

ReferencedDocuments:

● NATAConsensusStatement:SickleCellTraitandtheAthlete(2007) ● NCAAMedicalHandbook(2014)

EmergencyCareoftheInjuredStudent-Athlete:GeneralSteps1. CoachorATC(ifonscene)shouldcontactCampusSafetyimmediatelyifastudent-

athleteisnotbreathingorisincardiacarrest.CoachesshouldhaveCampusSafety’semergencyphonenumberintheircellphone:(562)777-4000orext.5111fromacampusphone.Heorsheshouldhaveasecondindividual(assistantcoach)contacttheATRat(562)944-0351ext.5942orext.5942fromacampusphone.

2. ATC/coachshouldperformrequiredfirstaid/CPR.3. ATCshouldperformthesecondarysurveyoncepatient’svitalsignsstabilize.4. Athleticfacilitiesstaff,CampusSafetyandcoachesshouldcontrolthecrowdand

makesuretheemergencypersonnelwillbeabletoaccessthesite.5. DiscontinuepatientcareonlyonthedirectorderoftheEMSpersonnel,butremain

presenttoassistasneeded.6. Findouttheexacthospitalwherethepatientwillbetransported(seetransportation

sectionabove).Arrangetoaccompanythepatientonapprovaloftheseniorstaffmember.Takethestudent-athlete'semergencycardtothehospital.Ifthestudent-athlete’sparentispresent,theywillaccompanythestudent-athletetothehospital.Anassistantcoachmayalsoaccompanythestudent-athletetothehospital.ATCisnottoleavecompetitionorATRifsecondarycoverageisunavailable.

7. ATCwillcontacttheheadathletictrainertoinformhim/heroftheincidentandarrangenotificationofthestudent-athlete’sfamily.

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8. AttendingATCwillmakeinitialcontactwiththestudent-athlete’semergencycontactafterdiagnosisismade.

9. Atthehospital,beavailabletoprovide/assistwithinformationforthemedicalstaff.Makeeveryefforttobewiththestudent-athleteatalltimes.

EmergencyActionPlanforSpecificSites

ChaseGymnasium:Volleyballandbasketballvenue

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothegymnasium.AmbulanceaccesswillbebyrampaccessiblethroughParkingLotOnearthenortheastcorneror,alternately,ChaseWaytothefrontentranceofChaseGymnasium(asdeterminedbyCampusSafety).

VenueLocationLocatedontheeastendofBiolaUniversity’scampus,ChaseGymnasiumislocatedsouthofParkingLotOandnorthofParkingStructure“S”onUniversityDrive.TheATRhasanexteriorentryatthesoutheastcornerofChaseGymnasiumonChaseWayoffofUniversityDrive.

EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.

a. AutomatedExternalDefibrillator(AED,locatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

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2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.

Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.

AlBarbourField:SoccerandTrackComplex

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothesoccer/trackcomplex.Ambulanceaccesswillbetheramplocatedatthesouthwestcornerofthetrackcomplex.Ambulancesarenotallowedonthetrackorsoccerfieldsurfaces.

VenueLocationLocatedontheeastsideofBiolaUniversity’scampus,theAlBarbourField/trackandfieldcomplex(Structure16)islocatednorthofParkingLotSonUniversityDrive.TheATRislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap)offUniversityDrive.

EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

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EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.

a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.

Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.

EaglesDiamond:BaseballField

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothebaseballfield.Ambulanceaccessisthroughagateonthefirstbaseline,viaSixthStreetWay,betweenthefieldandHopeHall.

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VenueLocationLocatedontheeastsideofBiolaUniversity’scampus,thebaseballfieldcomplex(location65oncampusmap)islocatedsouthofParkingLotH,onUniversityDrive.TheAthleticTrainingRoomislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap),offUniversityDrive.

EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.

a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.

Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.

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TennisCenter

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillmeetandescortemergencypersonnel/ambulancetotheTennisCenter.

EmergencyvehicleaccessCampusEntrance5toLotCoffBiolaAvenue(nearestcrossstreetisRomaDrive).Proceedthroughparkinglotgate.TennisCenter(andtennisparkinglot)islocatedontherightasyoupassthroughgate.

VenueLocationLocatedonthesouthernendofBiolaUniversity’scampus,theTennisCenterislocatedsouthofParkingLotC.TheATRisinthegymnasiumbuildingonChaseWay,offofUniversityDrive.

EmergencyCommunicationTheAthleticTrainingstaffwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Acampusphoneislocatedoutsidethestorageshedatthetenniscomplex.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames,andintheAthleticTrainingRoomduringpractices.

a.AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b.Decompressionsplintsc.Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

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ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.

Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.

FreedomField:SoftballComplex

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillmeetandescortemergencypersonnel/ambulancetothesoftballcomplex.

EmergencyvehicleaccessCampusEntrance5tolotCoffBiolaAvenue(nearestcrossstreetisRomaDrive).Proceedthroughparkinglottoremovablebollardslocatedbetweenportablebuildings,designated(54oncampusmap).Passbetweenbuildingsandpasstoleftofsandvolleyballcourt(61oncampusmap).Fieldaccessisthroughoutfieldfencealongthefirstbaseline.Gurneyonlyallowedthroughthegate.

VenueLocationLocatedonthesouthernendofBiolaUniversity’scampus,theFreedomFieldSoftballComplexislocatedsoutheastofParkingLotC.TheATRisinthegymnasiumbuildingonChaseWay,offUniversityDrive.

EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Thenearestcampusphoneislocatedatthetenniscomplex.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames,andintheAthleticTrainingRoomduringpractices.

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a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

LansingPool:SwimmingandDivingFacility

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetotheaquaticcenter.Ambulanceaccesswillbetheramplocatedatthesouthwestcornerofthetrackcomplex.

VenueLocationLocatedonthesouthsideofBiolaUniversity’scampus,theLansingPoolislocatedsouthofthegymnasium(Building#18oncampusmap).TheATRislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap),offUniversityDrive.

EmergencyCommunicationTheathletictrainingstaffwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencyphoneislocatedonthenortheastfaceofwallofthepooldeck.

EmergencyEquipmentThefollowingequipmentwillbeavailableduringmeets,andintheAthleticTrainingRoom

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duringpractices.

a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.

Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.

EmergencyActionPlanforOffCampus

EmergencyPersonnelAcertifiedathletictrainerwillbenotbepresentformostoffcampuspractices.Intheeventofanemergencyduringanoff-campuspractice,followtheproceduresofthepracticefacility.Eachcoachutilizinganoffcampussiteshouldbefamiliarwiththespecificprotocolsofthefacility.Inmostcases,thiswillbeadirectcallto911.Thecoachshouldknowtheaddressofthefacilitytogivetothe911operator.Intheeventofanon-lifethreateningemergency,suchasanorthopedicissue,thecoachshouldcontacttheirteamsspecificsportassignedathletictrainerdirectly.Thecoachisresponsibleforhavingthephonenumberoftheirathletictraining.

VenueLocationVarieswithteam.

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EmergencyCommunicationCoachesshouldhaveacellphonewiththematalltimeswhentravellingoffcampuswiththeirteamsinordertosummonemergencyhelpifneeded.

EmergencyEquipmentAmemberofthecoachingstaffshouldbecertainthattheyhavetheirteam’sathletictrainingkitwiththemwhenoffsite.TheATkitcontainsbasicfirstaidsupplies,biohazardmaterials(suchasgloves),andaCPRmask.

RolesoftheFirstResponder(s):ATCifwiththeteam/CoachinabsenceofATC.

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. Call911

b. Provideinformationto911operator

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Notifythefacilitystaffoftheemergencysothattheymayassistinimplementing

theiremergencyplansandassistindirectingemergencypersonneltothecorrectlocation.

4. Oncethesituationisresolvedandtheathleteisinthecareofmedicalpersonnel,thecoachshouldnotifytheirprimaryATASAPtonotifythemoftheincident.

InclementWeatherandAirQualityPolicy

LightningPolicyTheNationalSevereStormsLaboratoryandtheNationalAthleticTrainersAssociationrecommenddetermininganeffectivemeansofmonitoringlocalweathertohelpdeterminewhencovershouldbetaken.Theprimarymethodologyistousecurrenttechnologytobenotifiedofimpendinginclementweather.StormRadar,afreeappavailablethroughTheWeatherChannelcanbeconfiguredtonotifyindividualswhenlightningisenteringa100mileradius.This,oranequivalentnotificationsystemshouldbeutilizedbyathletictrainingstaffandcoaches.

Thesecondarymeanstodetectlightningistheflash-to-bangmethod.Todetermineflashtobangbegincountingwhensightingoflightningflash.Countingisstoppedwhentheassociatedbang(thunder)isheard.Dividethiscountbyfivetodeterminethedistancetothelightningflash(inmiles).Monitorlocalweatherreportseachdaybeforeanypracticeor

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event.Beawareofpotentialthunderstormsthatmayformduringscheduledintercollegiateathleticseventsorpractices.Weatherinformationcanbefoundthroughvariousmeansvialocaltelevisionnewscoverage,theInternet,cableandsatelliteweatherprogramming,ortheNationalWeatherServicewebsiteatwww.weather.gov.

Example:aflash-to-bangcountoffortysecondsequatestoadistanceofeight(8)miles.

CriteriaforSuspensionofActivity

Bythetimeitreaches6milesand/ortheflash-to-bangcountapproaches30secondsorless,allindividualsshouldimmediatelyseektherecommendedsafestructureorlocation.Anactivitywillbepostponedorsuspendedwhenathunderstormappearsimminentbeforeorduringanactivity/contest(regardlessofwhetherlightningisseenorthunderheard)untilthehazardhaspassed.Signsofimminentthunderstormactivityaredarkeningclouds,highwinds,andthunderorlightningactivity.

ChainofCommand

TheresponsibilityoftheHeadAthleticTrainer,(orintheirphysicalabsence,staffathletictrainers)atBiolaUniversitywillbetoobtainweatherreportswithanyanticipationofinclementweatherandinformtheheadcoachandgameofficialsinchargeandthevisitingteam’sathletictrainerorheadcoachofconcernsandanysubsequentchangewithinthesituation.WheneverpossibletheHeadAthleticTrainer(orATstaff)willadvisethecoachingstaffandadministrationviaemailbynoonofthepotentialofinclementweather,includingpossiblelightning.

Wheneverpossible,theHeadAthleticTrainerwilladvisethecoachsupervisingtheactivityastothedangerandproximityoflightningthreat.However,theresponsibilitystillremainswiththesupervisingcoachestoremovetheirteamsorindividualsfromafieldoreventsite.Withtheinformationandbackgroundonlightningpresentedinthispolicy,thecoachorathletictrainer,orboth,canmakeanintelligentandsafedecisionregardingtheremovalofateamorindividualsfromanathleticsiteorthestoppingofplayduringdangerousthunderstormactivity.

Practices

Uponthefirstsignoflightningorthunderactivityacertifiedathletictrainerwillinformthecoachofcurrentweatherconditionsandwhenthecurrent“flash-to-bang”countreaches30secondsthecertifiedathletictrainerwillinformthecoachthatitisnolongersafetoparticipateinoutdooractivities.Ifthedecisionismadetoclearthefield,thenallstudent-athletes,coaches,andstaffmembersshouldseekshelterattherecommendedareaslistedbelow.

Games

Priortostartofcompetition,thedecisiontodelaystartofgameduetoadverseweatherconditionswillbedecidedbytheathletictraineronsitewithassistancefromthegame

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managementteamandsportofficialsfollowingdiscussion.Oncegamehasbegun,decisiontopostponegameduetoadverseweatherconditionswillbedecidedbytheheadofficialwithinputfromtheathletictrainerandgamemanagementteam.Ifthedecisionismadetoclearthefield,thenallstudent-athletes,coaches,fansandstaffmembersshouldseekshelterattherecommendedareaslistedbelow.Theresponsibilityofremovingstudent-athletesfromapracticeareaduetothethreatoflightninglieswiththeheadcoachofthatparticularsport.Intheeventthattheheadcoachisnotpresent,anassistantcoachdesignatedbytheheadcoachwillassumeresponsibility.Gamemanagementshouldmakeanannouncementtospectatorsdeclaringevacuationconditionsandinstructingthepublictosafespace(buildingsorpersonalvehicles).

AppropriateShelter/ByVenue

Asafeshelterlocationisanysubstantial,frequentlyinhabitedbuilding.Thebuildingshouldhavefoursolidwalls(notadugout),includingelectricalandtelephone.Secondarychoiceforasafelocationfromthelightninghazardisafullyenclosedvehiclewithametalroofandthewindowscompletelyclosed.Itisimportanttonottouchanypartofthemetalframeworkofthevehiclewhileinsideitduringongoingthunderstorms.Itisnotsafetoshower,batheortalkonalandlinephonewhileinsideasafeshelterduringathunderstorm(cellphonesareOK).ThelistbelowshowsthedesignatedlocationsforevacuatingoutdoorBiolaUniversityoutdoorathletics.

Duringevacuation,individualswhofeeltheirhairstandonendorskintingleorhearcracklingnoisesshouldassumethelightning-safeposition.Thepositioniscrouchedontheground,weightontheballsoffeet,feettogether,headloweredandcovered.DONOTLIEFLATONTHEGROUND!Youmustminimizetheamountofcontactthatyouhavewiththeground.

RecommendedEvacuationLocations

Sport EvacuationLocation OptionalSoccer/Track/Field ChaseGymnasium/locker

roomscar/vehicle

Swimmingpool ChaseGymnasium/lockerrooms

car/vehicle

Baseball HopeHall car/vehicleSoftballHome lockerroom/Grovebuildings car/vehicleTennis Tennisoffice/Grove

buildingscar/vehicle

CrossCountry Nearestbuilding car/vehicleTrackThrowsFacility Nearestbuilding car/vehicle

CriteriaforReturntoActivity

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Ifagame,practiceorotheractivityhasbeensuspendedorpostponed,waitatleast30minutes(5milesaway)afterthelastsoundofthunderorlightningflashbeforeresuminganactivityorreturningoutdoors.Eachtimelightningisseenorthunderisheardthe30-minuteclockshouldbereset.Theathletictraineronsiteisresponsibleformonitoringtheweather.

ManagingVictimsofLightningStrikes

Intheeventthatapersonisstruckbylightning,propercareshouldbegiven.Lightningstrikevictimsdonotremainconnectedtoapowersource;theydonotcarryanelectricchargeandmaybesafelyhandled.However,personalsafetymustbeconsideredbeforeventuringintoadangeroussituationtorendercare.Ifthedecisionismadetorenderaid,thefirstpriorityshouldbetomovethevictimtoasafelocation.Itisimperativetotreatlightningvictimspromptly.Inthecaseofalightningstrikeincidentinwhichtherearemultiplevictims,careshouldbeadministeredtotheapparently“dead”first.

1.ActivatetheBUvenuespecificEmergencyActionPlanandEMS

2.Surveythesceneforsafety.

3.Carefullymovethevictimtoasafearea,ifneeded.

4.Performaprimaryevaluation.

a.AEDissafetousewhenlighteningispresent.

5.Performasecondaryevaluation.

6.Treatforanynecessaryfindings.

AirQualityPolicyDetectionMethod

TheHeadAthleticTrainer(and/ortheirATstaff)willmonitortheAirQualityIndexusingwww.aqmd.govforreadingsandstatistics.SouthCoastAirQualityManagementDistrict(SCAQMD)displaystherecommendedguidelinesforexercisebasedontheairqualityreadingforthatday.TheHeadAthleticTrainerandhisstaffwillcontinuallyupdatethefollowingpeopleinregardstoairqualityandrecommendationsforoutdooractivities.

� BUdirectorofathletics/gameadministrator� Sportspecificheadcoachesandheadstrengthcoach� Gameofficials/referees/umpires(ifapplicable)� Visitingteamheadcoachandathletictrainer(ifapplicable)

AirQualityIndex

TheAirQualityIndex(AQI)isanindexforreportingdailyairquality.Itshowsoutdoorairqualityandwhatassociatedhealthcareeffectsmightbeduringvariouslevelsofphysical

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activity.TheAQIfocusesonhealthaffectsyoumayexperiencewithinafewhoursordaysafterbreathingpollutedair.Thefivemajorairpollutantsinclude:ground-levelozone,particlepollutants,carbonmonoxide,sulfurdioxide,andnitrogendioxide.ForeachpollutanttheEnvironmentalProtectionAgencyhasestablishednationalairqualitystandardstoprotectthepublichealth.TheAthleticTrainingStaffwillutilizethefollowingtablewithregardstotheAirQualityIndextomakerecommendationsforactivityrestrictions.

SmokeintheAir

Duringfires,thedisplayedAQImaynotreflectthelatestsmokeconditionsinallareas.Inanyareawhereyoucanseeorsmellsmoke,everyoneshouldavoidvigorousexertionand

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limitoutdoorexposure.

ChainofCommand

TheresponsibilityoftheHeadAthleticTrainerwillbetoobtaingovernmentalreportswithanyanticipationofpoorairqualityandinformthedirectorofathletics,gameadministrator,headcoach,and/orthegameofficialincharge.TheATCorthegameadministratorwillalsoinformthevisitingteam’sathletictrainerand/orheadcoach.TheATCorgameadministratorwillinformthevisitingteam’sathletictrainerand/orheadcoachofanychangeswiththesituation.Theresponsibilityremainswiththeheadcoachestoremovetheirteamsorindividualsfromafieldoreventsite.Withtheinformationandbackgroundonairqualitypresentedinthispolicyinconjunctionwiththestudent-athletesmedicalhistory,thecoachorathletictrainer,orboth,canmakeanintelligentandsafedecisionregardingtheremovalofateamorindividualsfromanathleticsiteorthestoppingofplayduringpoorairquality.

Practices

TheATstaffwillinformalloutdoorcoachesofairqualityusingtheairqualityindexreferencedabove.Itisthecoach’sresponsibilitytodeterminelengthandtypeofpracticebasedupontherecommendationsoftheATC.WhentheAQIreachesthe“VeryUnhealthy”ratingaslistedabovetheHeadAthleticTrainerwillinformthedirectorofathleticsandheadcoaches,thatallstudent-athletesshouldberemovedfromoutdooractivity.

Games

Priortothestartofcompetition,decisiontodelaystartofgameduetopoorairqualitywillbedecidedbySportsMedicineStaffonsitewithassistancefromthegamemanagementofficials,gameadministrator/directorofathletics,andheadcoaches.Oncegamehasbegun,decisiontopostponegameduetopoorairqualitywillbedecidedbytheheadofficialwithinputfromtheathletictrainingstaff,gameadministrator/directorofathletics,andgamemanagementofficials.

AwayEvents

BiolaAthleticswillfollowhostinstitution’sestablishedprotocol,unlessBUathleticsadministrationdeemsotherwise.Theresponsibilityofremovingstudent-athletesfromapracticeareaduetopoorairqualitylieswiththeBiolaUniversityheadcoachofthatparticularsport.Intheeventthattheheadcoachisnotpresent,anassistantcoachdesignatedbytheheadcoachwillassumeresponsibility.

ExtremeHeatPolicyActivityinhotorhumidenvironmentscaneasilycauseanumberofheatrelatedillnessessuchasheatcramps,heatexhaustion,heatrash(orpricklyheat),heatsyncope(heatcollapse),andheatstroke(whichcanbefatal).

Allcoachingstaffandathletesareeducatedannuallyregardingthedangersofexercisingin

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extremeheat,aswellasthewarningsignsofanindividualsufferingadversereactionsandwhatactionstotakewhentheyrecognizethesignsinthemselvesorothers.TheHeadAthleticTrainershouldregularlycheckweatherforecaststobeawareofpredictedhightemperatures.Whenhightemperaturesareexpected,notificationshouldbesenttothedirectorofathletics,headcoaches(includingheadstrengthcoach),andATstaffviaemailasearlyaspossibletoinformthemofimpendingextremetemperaturesandpossibleneedtomodifyactivities.Modificationtopracticeandcompetitionsmayrequireregularupdatesthroughouttheday.Updatednotificationshouldbemadeviathemostexpedientmethodavailablewhetheremail,text,and/orphoneorpersonalconversation.

ModificationstophysicalactivityshouldfollowtherecommendationsoftheNationalWeatherServiceaccordingtotheHeatIndexChartbelow.

Specificthresholdswithmandatoryalteringofphysicalactivityare:

“ExtremeCaution”level-individualswithknownrespiratoryorotherheatrelatedillnesses,suchasSickleCellTraitshouldbecloselymonitored

“Danger”level-modificationsmustbemadetopracticesandcompetitionswithwarningstoallparties,“atrisk”individualsshouldberemovedfromactivity

“ExtremeDanger”level-cessationofalloutdooractivities

� Ifthepracticetimecannotbechanged,encourageliberalconsumptionofwaterandbreaksduringpractice,aboutevery10-15minutes.Anelectrolytereplacementdrinkshouldbeconsumedduringorimmediatelyafterpractice.

� Shadeanddryclothingshouldbeavailabletoplayersandstaffthroughoutthepracticeorgame.

� Rememberthatprotectivegear,darkcoloredclothing,wetclothingorplasticclothingbecomesavirtualovenwhenparticipatinginactivityduringhighheatindexperiods.

� EncouragetheliberaluseofsunblockwithSPFratingof30.� Carefullymonitorathletesnewtothearea,recoveringfromillnesses,orwhohavea

conditionthatmaymakethemmoresusceptibletohighheat.

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VisitingTeamInformationTheAthleticTrainingRoom(ATR)islocatedonthebackend(southeastcorner)ofChaseGymnasium,facingthesoccerfield/trackfacility,neartheswimmingpool.TheATRwillopentwohourspriortothestartofcompetition.

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TheATRisequippedwithahydrocollator,ultrasound,electricalstimulationunit,icemachineandhotandcoldwhirlpools.Ifavisitingteamistravelingwithoutacertifiedathletictrainer,theyshouldbeaccompaniedwithwritteninstructionsforalltherapeutictreatmentsandanathletictrainingkitwithallthenecessarytapeandsupplies.Acertifiedathletictrainerwillbepresentforallhomecompetitions.Water,cupsorbottles,benchtowels,injuryiceandabiohazardkitwillbeavailableateachbench.Emergencyequipmentwillbeavailablebehindthehomebench.Showerfacilitiesareavailableforeventsoncampusbuttowelswillnotbeprovided.Foranyspecialrequests,pleaseemailjohn.wiese@biola.eduatleast48hourspriortotheevent.

SubstanceAbuseProgramAsaschoolintheNCAADivisionIIProvisionalMembershipprocessandasamemberofthePacWestConference,BiolaUniversitystudent-athletesareexpectedtoconductthemselvesinamannerthatiscongruentwiththeNCAADrugTestingPolicyaswellaswiththemissionoftheinstitution.Thisprogramimplementsspecificmeasurestoensurestudent-athletesthehighestlevelofaccountabilityinupholdingthemissionofBiolaUniversityandtheNCAA.Thispolicyisnottobeconstruedasacontractbetweentheinstitutionandthestudent-athletesatBiolaUniversity.However,signedconsentandnotificationformsshallbeconsideredaffirmationofthestudent-athlete’sagreementtothetermsandconditionsinthispolicy.

ProgramPurposeandPhilosophyThepurposeofthisprogramistocreateanenvironmentthataffordsstudent-athletestheoptimalopportunitytogrowspiritually,emotionally,athleticallyandacademicallyduringtheircareeratBiola.Theathleticsdepartmentandtheinstitutionasawholebelievethattheuseofalcoholandbannedsubstancesdoesnotgivestudent-athletesthebestchancetosucceedinthethreeareasofgrowthstatedabove.Therefore,thispolicyisdesignedtoeducatestudent-athletesabouttheadverseeffectsofsubstanceabuse,detecttheuseofbannedsubstancesbyBiolastudent-athletes,graciouslydisciplinethosewhochoosetopartakeintheuseofbannedsubstances,andassistthemtothebestofourabilityintheirrecoveryandrehabilitation.ABiolastudent-athletemaybetestedatanytime,includingwhenacademicallyineligibleorred-shirting.BiolaUniversitymayamendthepolicyatanytime.ThisprogramisseparateanddistinctfromtheNCAADrugTestingprogram.

ProhibitedSubstancesStudent-athletesparticipatinginintercollegiateathleticsareprohibitedfromtheuse,purchase,possession,manufactureand/ordistributionofanysubstancesonthecurrentNCAAbanneddruglistwiththeadditionofalcoholandtobacco.Student-athletesmaynot

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usethedrugsspecifiedbytheNCAAregardlessofwhethersuchuseoccursbefore,duringorafterthestudent-athlete’scompetitiveseason.Inaddition,pursuanttotheBiolaUniversitystandardsofconduct,theuniversityrequiresthatstudent-athletesabstainfromtheuseandpossessionofalcoholicbeveragesandsmoking/tobaccoproducts.ForproceduresusedbyBiolaUniversitytoreceiveconsentfromstudent-athletesforsubstanceabusescreening,pleaserefertotheBiolaAthleticsSubstanceScreeningProgramsection.

Itistheresponsibilityofthestudent-athletetoknowwhatheorsheisputtingintotheirbodyandseekanswersthroughtheappropriateresourcesiftheyhavequestions.

NCAATobaccoPolicyTheuseoftobaccoproductsbyastudent-athleteisprohibitedduringpracticeandcompetition.Astudent-athletewhousestobaccoproductsduringapracticeorcompetitionshallbedisqualifiedfortheremainderofthatpracticeorcompetition(Bylaw17).

Theuseoftobaccoproductsisalsoprohibitedbyallgamepersonnel(e.g.,coaches,trainers,managersandgameofficials)inallsportsduringpracticeandcompetition.Uniformpenalties(asdeterminedbytheapplicablerules-makingcommitteesandsportscommitteeswithrules-makingresponsibilities)shallbeestablishedforsuchuse(Bylaw11.1).

NCAABannedDrugsList(revisedAugust2016)Itistheresponsibilityofthestudent-athletetocheckwiththeappropriateordesignatedathleticsstaffbeforeusinganysubstance.

TheNCAAbansthefollowingclassesofdrugs:

1.Stimulants;

2.Anabolicagents;

3.Alcoholandbetablockers(bannedforrifleonly);

4.Diureticsandothermaskingagents;

5.Streetdrugs;

6.Peptidehormonesandanalogues;

7.Anti-estrogens;and

8.Beta-2agonists.

Note:Anysubstancechemicallyrelatedtotheseclassesisalsobanned.

Theinstitutionandthestudent-athleteshallbeheldaccountableforalldrugswithinthebanneddrugclassregardlessofwhethertheyhavebeenspecificallyidentified.DrugsandProceduresSubjecttoRestrictions:

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1.Blooddoping;

2.Genedoping;

3.Localanesthetics(undersomeconditions);

4.Manipulationofurinesamples;and

5.Beta-2agonistspermittedonlybyprescriptionandinhalation.

NCAANutritional/DietarySupplementsWarning:Beforeconsuminganynutritional/dietarysupplementproduct,reviewtheproductwiththeappropriateordesignatedathleticsdepartmentstaff.TherearenoNCAAapprovedsupplementproducts.

1. Dietarysupplements,includingvitaminsandminerals,arenotwellregulatedandmaycauseapositivedrugtestresult.

2. Student-athleteshavetestedpositiveandlosttheireligibilityfromusingdietarysupplements.

3. Manydietarysupplementsarecontaminatedwithbanneddrugsnotlistedonthelabel.

4. Anyproductcontainingadietarysupplementingredientistakenatyourownrisk.

Checkwithyourathleticsdepartmentstaffpriortousingasupplement.ExamplesofNCAABannedSubstancesinEachDrugClass

Notetostudent-athletes:ThereisNOcompletelistofbannedsubstances.

Donotrelyonthislisttoruleoutanylabelingredient.

1. Stimulants:Amphetamine(Adderall);caffeine(guarana);cocaine;ephedrine;fenfluramine(Fen);methamphetamine;methylphenidate(Ritalin);phentermine(Phen);synephrine(bitterorange);methylhexaneamine,"bathsalts"(mephedrone);octopamne;DMBA;etc.Exceptions:phenylephrineandpseudoephedrinearenotbanned.

2. Anabolicagents(sometimeslistedasachemicalformula,suchas3,6,17-androstenetrione):Androstenedione;boldenone;clenbuterol;DHEA(7-Keto);epi-trenbolone;etiocholanolone;methasterone;methandienone;nandrolone;norandrostenedione;ostarine,stanozolol;stenbolone;testosterone;trenbolone;SARMS(ostarine);etc.

3. Alcoholandbetablockers(bannedforrifleonly):Alcohol;atenolol;metoprolol;nadolol;pindolol;propranolol;timolol;etc.

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4. Diuretics(waterpills)andothermaskingagents:Bumetanide;chlorothiazide;

furosemide;hydrochlorothiazide;probenecid;spironolactone(canrenone);triamterene;trichlormethiazide;etc.

5. Streetdrugs:Heroin;marijuana;tetrahydrocannabinol(THC);syntheticcannabinoids(e.g.,spice,K2,JWH-018,JWH-073).

6. Peptidehormonesandanalogues:Growthhormone(hGH);humanchorionicgonadotropin(hCG);erythropoietin(EPO);IGF-1;etc.

7. Anti-estrogens:Anastrozole;tamoxifen;formestane;ATD;clomiphene;SERMS(nolvadex);etc.

8. Beta-2agonists:Bambuterol;formoterol;salbutamol;salmeterol;higenamine;norcoclaurine;etc.

Additionalexamplesofbanneddrugscanbefoundatwww.ncaa.org/drugtesting.

Anysubstancethatischemicallyrelatedtotheclass,evenifitisnotlistedasanexample,isalsobanned!

Informationaboutingredientsinmedicationsandnutritional/dietarysupplementscanbeobtainedbycontactingtheResourceExchangeCenter(REC)at(877)202-0769orwww.drugfreesport.com/rec(passwordncaa2).

Itisyourresponsibilitytocheckwiththeappropriateordesignatedathletictrainerbeforeusinganysubstance.

NotetoStudent-Athletes:Thisonlinelistofbannedsubstanceswillalwaysbeup-to-date,andisthelistforwhicheachstudent-athletewillberesponsible.Thisisnotacompletelistofbannedsubstances.Donotrelyonthislisttoruleoutanysupplementalingredient.Anyquestionsconcerningthislistneedtobedirectedtoanathletictrainer.Additionally,student-athletesareresponsibletoreportanyprescriptionoroverthecountermedicationstheyaretakingtoanathletictrainer.

BiolaAthleticsSubstanceScreeningProgramThisprogramhasthreemajorcomponents:education,substancescreeninganddiscipline.Eachofthesethreecomponentswillbefurtheroutlinedbelow.

EducationThedirectorofathleticsand/orheadathletictrainerwillexplaintheBiolaAthleticsSubstanceScreeningProgramtoeachstudent-athleteatBiolaattheannualfallall-sportsmeeting.

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Eachstudent-athletewillberequiredtosignandreturntheNCAADrug-TestingConsentFormandStudent-AthleteConsentandAuthorizationAgreementFormpriortotheirparticipationinpracticeorcompetition.Ifthestudent-athleteisundertheageof18,theparent(s)orguardian(s)mustalsosigntheforms.Failureofthestudent-athletetoreturntheseformswillresultinthestudent-athletebeingineligibletopracticeorcompete.

ProcedureBiolaUniversitywillconductsubstancescreeningthroughouttheacademicyear.Thebasisforthescreeningprocessisinformedconsent(basedontheformssubmittedtoBiola)andthirdpartytesting.Multipleon-campusscreeningswilloccurthroughouttheyear.Subsequenttestsmaybeconductedatthediscretionofthedirectorofathletics.Astudent-athletewillbenotifiedofrequiredscreeningnomorethan24hourspriortothetestbytheBiolasitecoordinator,headathletictrainer,assistantathleticdirectorforcompliance/SWAordirectorofathleticsviaARMSsoftware.

Selectionofparticipantswillbedeterminedbyrandomsamplinganduponindividualizedreasonablesuspicion.

RandomSampling:Arandomsampleofstudent-athletesfromcurrentteamrosterswillbeselectedforatotalof5percentoftheentirepopulationofstudent-athletes.Student-athletesmaybetestedmultipletimesduetotherandomnatureoftheselectionprocess.

IndividualizedReasonableSuspicion:TheReasonableSuspicionreportingformisincludedintheappendicesforreference.Circumstancesforselectionuponreasonablesuspicionmayinclude(butarenotlimitedto):

● Observedchangesinperformanceorbehavior(physicaland/oremotional),forexample,missingclass.Observationsmaycomefromthedirectorofathletics,athletictrainers,headcoaches,assistantcoaches,deanorassociatedeanofstudentdevelopment,residentdirectorand/orthefaculty.

● Arrestonchargesrelatedtouseand/orpossessionofbannedsubstances. ● Suspectedmanipulationofspecimens(example:dilutionofsample). ● Provenhistoryofpositiveresults. ● Presenceorpossessionbyastudent-athleteofillegalorcontrolleddrugsordrug

relatedparaphernalia. ● Whenadesignatedadministrator,coachorsupportstaffhassuspicionthroughthe

senseofsmell,sightand/orsound.

Ifastudent-athletefailstoreporttothetestingsite,failstoproduceaspecimenattimeoftesting,and/ormanipulatestheintegrityofthespecimenand/orcollectionprocess,itwillbeconsideredapositivetest.Thestudent-athletewillbesubjecttotheappropriatesanctions.

Student-athletesmayalsobeselectedfortestingunderanyofthefollowingcircumstances:

Post-season/ChampionshipScreening:Anyparticipantorteamlikelytoadvancetopost-seasonchampionshipcompetitionmaybesubjecttoadditionaltesting.Testingmaybe

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requiredofallteammembersorindividualstudent-athletesatanytimewithinthirty(30)dayspriortothepost-seasoncompetition.Ifastudent-athletetestspositive,heorshewillnotbeallowedtocompeteatthepost-seasoneventandwillbesubjecttothesanctionsherein.Re-entryTesting:Astudent-athletewhohashadhisorhereligibilitytoparticipateinintercollegiatesportssuspendedasaresultofadrugandalcoholviolationmayberequiredtoundergore-entrydrugand/oralcoholtestingpriortoregainingeligibility.Thedirectorofathleticsorhis/herdesigneeshallarrangeforre-entrytestingafterthecounselororspecialistinvolvedinthestudent-athlete’scaseindicatesthatre-entryintotheintercollegiatesportsprogramisappropriate.Follow-upTesting:Astudent-athletewhohasreturnedtoparticipationinintercollegiatesportsfollowingapositivedrugtestunderthispolicymaybesubjecttofollow-uptesting.Testingwillbeunannouncedandwillberequiredatafrequencydeterminedbythedirectorofathleticsorhis/herdesigneeinconsultationwiththecounselororspecialistinvolvedinthestudent-athlete’scase.Pre-seasonScreening:Student-athletesaresubjecttopre-seasondrugtestingandmaybenotifiedofsuchbythedirectorofathleticsorhis/herdesigneeatanytimepriortotheirfirstcompetition

SpecimenCollectionDetailsregardingspecimencollectionhavebeenprovidedforreferenceintheappendixontheformDrugFreeSport’sCollectionGuidelines.

MedicalExceptionProcessBiolaUniversityrecognizesthatsomebannedsubstancesareusedforlegitimatemedicalpurposes.Accordingly,theDepartmentofAthleticsallowsexceptionstobemadeforthosestudent-athleteswithadocumentedmedicalhistorydemonstratinganeedforregularuseofsuchasubstance.Exceptionsmaybegrantedforsubstancesincludedinthefollowingclassesofbanneddrugs:stimulants,beta-blockers,diureticsandpeptidehormones.Student-athletesarerequiredtoinformtheirathletictrainerofallmedications(prescribedandover-the-counter)heorsheistakingviatheMedicalHistoryFormsubmittedforMedicalClearance.Intheeventastudent-athletetestspositive,theassistantathleticdirectorofsportsmedicineinconsultationwillreviewthestudent-athlete’smedicalrecordtodeterminewhetheramedicalexceptionshouldbegranted.

Discipline

FirstViolationInthecaseofafirstpositivetestthefollowingsanctionswilloccur:

● Thestudent-athletewillbereferredtoStudentDevelopmenttodiscusstheviolationandnextsteps.Therewillbeaminimumone-weeksuspensionfromparticipationin

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practice,competitionandtravel. ● Thestudent-athletemaybeabletobeginparticipationagainattheconclusionof

sevendays(sincethestudent-athlete’snotificationofpositivetest)dependingontherecommendationoftheassessmentteamandwrittenevidencereceivedbythedirectorofathletics.Insomecases,theteamphysicianmustalsoclearthestudent-athleteforparticipation.Theteamphysicianwillbecontractedforthe2017–18academicyear(orsooner)uponacceptanceintotheNCAADivisionIIProvisionalMembershipprocess.

● Thestudent-athletewillautomaticallybeenrolledinthesubstancescreeningfortheremainderoftheschoolyear.

● Anyoffensemaybegroundsforrevokingofathleticscholarship.Thedirectorofathleticsandheadcoachmaymakedecisionsonscholarshipremoval.

● Dependingontheseriousnessoftheoffense,thestudent-athletemayalsofacefurtherconsequences,includingbutnotlimitedtoexpulsionfromtheuniversity.PleaserefertotheBiolaStudentHandbooksectiontitledAlcohol,Tobacco&Drugspolicyformoreinformationonuniversitysanctions.

SecondViolationInthecaseofasecondpositivetestthefollowingsanctionswilloccur:

● Thestudent-athletewillbereferredtoStudentDevelopmenttodiscusstheviolationandnextsteps.Thestudent-athletewill,atminimum,besuspendedfromparticipationinpractice,competitionandtravelfortherestofthecurrentseason.

● Thestudent-athletemaybeterminatedfromanyfutureparticipationinBiolaAthletics.

● Thestudent-athletemayalsofacefurtherconsequences,includingbutnotlimitedtoexpulsionfromtheuniversity.PleaserefertotheBiolaStudentHandbooksectiontitledAlcohol,Tobacco&Drugspolicyformoreinformationonuniversitysanctions.

Note:Thedecisionsforbothfirstandsecondviolationswillbedecidedbythedeanofstudentdevelopmentordesigneewhowillconsultwiththeathleticsdepartmentadministrationasnecessary.Biolawillnotcoveranycostsinadditiontotheinitialsubstancescreeningincurredduringthisdisciplinaryprocess.Thesamepunishmentandactionswilloccurforastudent-athletewhoiscaughtoutsideoftheBiolaAthleticsSubstanceScreeningPrograminconjunctionwithStudentDevelopment.

AppealProcessWhenthesanctionedstudent-athletedisputestheoutcomeofadisciplinaryprocedure,thatstudent(hereaftercalledtheAppellant)mayrequest,throughthedeanofstudents,thatanAppealHearingCommitteereviewthedecision.Sanctionsmayormaynotbepostponedorsuspendedpendingtheoutcomeofthisappeal,atthediscretionofthedean.TheAppellantmayappealtheirsanctionsonthebasisof:

● Inaccuratefindings(i.e.,theavailablefactsusedindeterminingsanctionswere

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inaccurate/incomplete); ● Newevidencehasbecomeavailable; ● Anunfairorinequitableprocess.

Thefollowingarenotwithinthescopeoftheappealprocess:

● Theinterpretationorjudgmentofuniversityadministratorsregardingthemeaningorimplementationofthewrittenregulations,standards,and/orpoliciesoftheuniversity;

o Thewrittenregulations,standards,and/orpoliciesoftheuniversitythemselves;

o Thedeterminedsanctionsfromthedisciplinaryprocedure.

Toinitiateanappealhearing,theAppellantistosubmitthefollowing,inwriting,tothedean:

● Arequestforahearingtoconsidertheappeal,submittedwithinfiveworkingdaysfromthetimetheAppellantwasinformedofthedisciplinarydecisions.

● Astatementincludingalloftherelevantissuesandevidencetobeconsidered.Issues/evidencenotincludedinthisstatementwillnotbeconsideredintheappealhearing.

● Alistofmaterialwitnesses,ifany,andtheessenceoftheirproposedcontributiontotheappealhearing.Pleasenotethesearenotcharacterwitnessesbutindividualswithfirst-handknowledgeofthesituationinappeal.Theirtestimonywillbelimitedtothespecifiedmatters.

ThedeanwillthenformanAppealHearingCommittee,madeupofonememberoftheStudentCareTeamwhothenservesasanon-votingfacilitator,alongwiththreefaculty/staffmembersselectedbythedean.IfnomembersoftheStudentCareTeamareavailable,thedeanmayselectareplacementfromBiolafaculty/staff.TheAppealHearingCommitteewill,within15workingdaysofthereceiptoftheappealrequest,reviewandevaluatetheoriginaladjudication,aswellastheinformationthattheAppellanthaspresented.Basedonthenatureoftheappeal,theAppealHearingCommitteehasthediscretionwhetherornottocalltheAppellantand/orhis/herwitnessestoappearbeforetheAppealHearingCommittee.IftheAppellantand/orthewitnesseswillbecalled,theywillbenotifiedatleasttwodaysinadvanceoftheappealhearingdate.TheAppealHearingCommitteemaytape-recordtheappealhearing.TheAppealHearingCommitteewillissueitsdecisioninwritingtothepartiesinvolvedwithinareasonabletime(usuallywithin10workingdays)oftheconclusionoftheappealprocess.ThedecisionoftheAppealHearingCommitteewillbefinalandnofurtherappealispossible.

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Itisalsoimportanttonotethatinrespecttoappealproceedings,formalrulesofevidencearenotfollowed,andpastconductmaybeconsideredintheappealprocess.Noparticularmodelofproceduralprocessisrequired;however,theAppealHearingCommitteewillattempttostructuretheproceduresoastofacilitateareliabledeterminationofthetruthandbefairandreasonable.

Duringperiodsotherthanregularsemesters(summer,Christmas,interterm),thedeanreservestherighttoalterthetimingoftheappealsprocessasnecessary,duetofaculty/staff/appellantavailability.

AssistanceinOvercomingAlcoholandOtherDrugAbuseIfastudent-athleteneedshelporknowssomeonewithanalcohol,drugorsubstance-relatedproblem,pleaseknowthattheBiolaCounselingCenter,theStudentHealthCenter,residentdirectors,deans,facultyandallotheruniversitypersonnelwillprovideassistancetothosewhocomeforwardseekinghelp.TheCounselingCenterprovidesconfidentialconsultationswithtrainedpsychologistsandmarriage&familytherapistsatextremelylowcost,andalsomakesreferralstooutsidecounselingandtreatmentservices.

ConfidentialityAnyinformationconcerningastudent-athlete’sallegedorconfirmedimproperuseofbannedsubstancesshallberestrictedtoinstitutionalpersonnelidentifiedwithinthisdocumentandtoparentsorlegalguardians.BiolaAthleticswillfollowHIPAAguidelinestoensuretheutmostconfidentiality.

CounselingSeethesectiononBiolaCounselingCenter.

NCAADrugTestingProgramBiolastudent-athletesaresubjecttodrugtestingatanytime.InadditiontotheBiolaUniversityAthleticsSubstanceScreeningProgram,theNCAAhasadrugtestingprogramthatwearerequiredtofollow.ThefollowingaretheNCAAtestingproceduresandappealprocesses:

● EveryDivisionIIinstitutionissubjecttoyear-rounddrugtesting.DivisionIIinstitutionsnotsponsoringfootballwillbeselectedatleastonceeverytwoyears.

● IfBiolaisselectedforyear-rounddrugtesting,thedirectorofathletics,sitecoordinatorandoneadditionalathleticadministratorwillreceivenotificationfromDrugFreeSportnosoonerthan48hourspriortothetestdate.Insomecases,institutionsmayreceiveonly24hours’notice.AfterDrugFreeSporthasrandomlyselectedstudent-athletesfordrugtesting,thesitecoordinatorwillreceivetherosterofselectedstudent-athletes.Thesitecoordinatorisresponsiblefornotifyingstudent-athletesoftheirselectionfordrugtesting.Student-athletesmustbenotifiedinpersonorviadirectcommunication.

● Anystudent-athletewhorefusestosigntheRosterSign-inFormortheCustodyandControlForm,failstoarriveatthecollectionstationatthedesignatedtimewithout

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justification,failstoprovideaurinesampleaccordingtoprotocol,leavesthecollectionstationbeforeprovidingaspecimenaccordingtoprotocolorattemptstoaltertheintegrityorvalidityoftheurinespecimenand/orcollectionprocesswillbetreatedasiftherewasapositiveforabannedsubstanceotherthanastreetdrugasdefinedinNCAABylaw31.2.3.1.

● IftheNCAAteststhestudent-athleteforthebanneddrugclasseslistedinNCAABylaw31.2.3.4andtheytestpositive(consistentwithNCAAdrug-testingprotocol)intheinitialSampleAtest,thatstudent-athletewillthenbesuspendedfromparticipationuntiltheSampleBtesthasbeendetermined.Ifthestudent-athletetestspositiveforSampleB(consistentwithNCAAprotocol),thenthatstudent-athletewillbeineligibleforfurtherparticipationinregularseasonandpostseasoncompetitioninallsportsinaccordancewiththeprovisionsinNCAABylaw18.4.1.5.1.Theywillremainineligiblefromthedateoftheirpositivedrugtestanduntiltheycanretestnegative.Thestudent-athletewillthenberequiredtogothroughstudent-athletereinstatementandwillbechargedoneseasonofcompetition.BiolamayappealtotheNCAAEligibilityCommitteeforrestorationofyoureligibilityifmitigatingcircumstanceswarrantrestoration.

● Astudent-athletewhotestspositiveforabanneddrugotherthanastreetdrugshallbewithheldfromcompetitioninallsportsforaminimumof365daysfromthedrug-testcollectiondateandshallloseayearofeligibility.

● Astudent-athletewhotestspositiveforastreetdrugshallbewithheldfromcompetitionfor50percentofaseasoninallsports(atleastthefirst50percentofallcontestsordatesofcompetitionintheseasonfollowingthepositivetest).

● Ifastudent-athletetestspositiveasecondtimefortheuseofanydrug,otherthanastreetdrugasdefinedinNCAABylaw31.2.3.2,heorsheshallloseallremainingregularseasonandpostseasoneligibilityinallsports.Inaddition,thepenaltyformissingascheduleddrugtestisthesameasthepenaltyfortestingpositivefortheuseofabanneddrug.

● AninstitutionmayappealthedurationofineligibilitytotheCommitteeonCompetitiveSafeguardsandMedicalAspectsofSports(oradesignatedsubcommittee).Inallsports,thecommitteemayreducethelegislatedpenaltytowithholdingthestudent-athletefromthenext50percentoftheseasonofcompetitionorprovidecompleterelieffromthelegislatedpenalty.Ifthecommitteerequiresthestudent-athletetofulfillthelegislatedpenaltyorbewithheldfromthenext50percentoftheseasonofcompetitioninallsports,thestudent-athleteshallremainineligibleuntiltheprescribedpenaltyisfulfilled,thestudent-athletetestsnegativeandthestudent-athlete’seligibilityisrestoredbytheCommitteeonStudent-AthleteReinstatement.

Note:ThelistofNCAAbanneddrugsissubjecttochangeandthestudent-athleteshallbeheldaccountableforallbanneddrugclassesonthecurrentlist.ThelistislocatedontheNCAAwebsite(www.ncaa.org),andacopyisprovidedinthismanualandpostedintheAthleticTrainingClinic.

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ForauthoritativeinformationonNCAAbannedsubstances,medicationsandnutritionalsupplements,contacttheResourceExchangeCenter(REC)at(877)202-0769orwww.drugfreesport.com/rec(passwordncaa2).

Beforeconsuminganynutritional/dietarysupplementproduct,reviewtheproductanditslabelwithyourathleticsdepartmentstaff.Dietarysupplementsarenotwellregulatedandmaycauseapositivedrugtestresult.Anyproductcontainingadietarysupplementingredientistakenatyourownrisk.

SportsmanshipandEthicalConduct

NCAAEthicalConductInadditiontotheexpectationsoftheuniversity,theNCAAhasspecificguidelinesforunethicalconduct.Allathleticsstaffmembersandstudent-athletesmustcompetewithhonestyandsportsmanshipatalltimestorepresentthehonoranddignityoffairplay.Acoach,administratororsupportstaffmemberwhoisfoundtohaveengagedinunethicalconductshallbeheldresponsiblefortheiractions.

Unethicalconductconsistsof,butisnotlimitedto:

1. RefusaltofurnishinformationrelevanttoaninvestigationofapossibleviolationofanNCAAregulationwhenrequestedtodosobytheNCAAoryourinstitution;

2. Fraudulenceinconnectionwithentranceorplacementexaminations;

3. Engaginginanyathleticscompetitionunderanassumednameorwithintentotherwisetodeceive;

4. DishonestyinevadingorviolatingNCAAregulations;

5. KnowinglyfurnishingtheNCAAortheindividual’sinstitutionwithfalseormisleadinginformationconcerningthestudent-athlete’sinvolvementinorknowledgeofmattersrelevanttopossibleviolationofNCAAregulations;

6. Knowledgeand/orinvolvementinarrangingforfraudulentacademiccreditorfalsetranscriptsforaprospectiveoranenrolledstudent-athlete;

7. Knowledgeand/orinvolvementinofferingorprovidingaprospectiveoranenrolledstudent-athleteanimproperinducementorextrabenefitorimproperfinancialaid;

8. Receiptofbenefitsbyaninstitutionalstaffmemberforfacilitatingorarrangingameetingbetweenastudent-athleteandanagent,financialadvisororarepresentativeofanagentoradvisor;

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9. Providinginformationtoindividualsinvolvedinorganizedgamblingactivities

concerningintercollegiateathleticscompetition;

10. Solicitingabetonanyintercollegiateorprofessionalteam;

11. Acceptingabetonanyteamrepresentingtheinstitution;or

12. Participatinginanygamblingactivitythatinvolvesintercollegiateathleticsandprofessionalsportingevents,throughsportswagering,abookmaker,aparlaycardoranyothermethodemployedbyorganizedgambling(NCAABylaw10.3).

PacWestPrincipleofSportsmanshipandEthicalConductPacWestBylaw8.1-Itshallbetheresponsibilityofeachinstitutiontoensurethatallindividualsemployedbyordirectlyassociatedwiththeathleticprogramsofthatinstitutionconductthemselvesinasportsmanlikemannerwhenrepresentingtheirinstitution,especiallyatintercollegiateathleticcontests.

8.1.1-Unsportsmanlikeand/orunethicalconductshallsubjectanindividualtodisciplinaryactionbytheConferenceOffice.Theinstitutionwithwhichtheoffendingindividualisassociatedmayalsobesubjecttodisciplinaryactionifitisfoundthattheinstitution'spolicies,action,orfailuretoactsubstantiallycontributedtotheindividual'smisconduct.

8.1.2-Actsofunsportsmanlikeand/orunethicalconductandindividualpenalties:Withregardtospecificcircumstancesofunsportsmanlikeand/orunethicalconduct,see“ProcessforReviewbyCommissioner.”Actsofunsportsmanlikeand/orunethicalconductmayinclude,butnotbelimitedtoaplayer,coachorotherinstitutionalrepresentativewho:

1. Strikesorphysicallyabusesanofficial,opposingcoachorplayer,

2. Intentionallyincitesparticipantsorspectatorstoviolentorabusiveaction,

3. Usesobscenegesturesorprofaneorundulyprovocativelanguageoractiontowardofficials,opponents,orspectators,

4. Publiclycriticizesanygameofficial,Conferencepersonnel,anotherinstitutionoritspersonnel,

5. Engagesinnegativerecruitingbymakingstatementstoaprospectivestudent-athlete,hisorherparents,highschoolcoach,orotherpersonsinterestedintheprospectiveathletewhichareundulyderogatoryofanothermemberinstitution,itspersonnel,oritsathleticprogramor

6. Anyotheractsorconductnotspecificallydescribedhereinthatbringdisreputeon

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thePacificWestConferenceoroneofitsmemberinstitutions.

Student-Athlete/CoachConflictBiolaAthleticsencouragesallstudent-athlete/coachconflictstobesettledbetweenthepartiesinvolved.However,ifconflictcontinuesafterreasonableattemptsforresolutionthenstudent-athletesmaycontactthedirectorofathleticsorthefacultyathleticsrepresentativetoseekfurtherassistance.

HazingPolicyThereisastrictnohazingpolicyatBiolaUniversity,asoutlinedintheBiolaStudentHandbook:

ThelawofCaliforniamakesitacriminaloffenseforanyonetoparticipateinhazing.Biolapolicyisbaseduponthepropositionthatstudentsareentitledtobetreatedwithconsiderationandrespect.Biolaregulationsonhazingaresynonymouswithstatelawasstatedbelow(Calif.PenalCode§245.6):

a. Itshallbeunlawfultoengageinhazing,asdefinedinthissection.b. Hazingmeansanymethodofinitiationorpre-initiationintoastudent

organizationorstudentbody,whetherornottheorganizationorbodyisofficiallyrecognizedbyaneducationalinstitution,whichislikelytocauseseriousbodilyinjurytoanyformer,currentorprospectivestudentofanyschool,communitycollege,college,universityorothereducationalinstitutioninthisstate.Theterm"hazing"doesnotincludecustomaryathleticeventsorschool-sanctionedevents.

c. Aviolationofthissectionthatdoesnotresultinseriousbodilyinjuryisamisdemeanor,punishablebyafineofnotlessthanonehundreddollars($100),normorethanfivethousanddollars($5,000),orimprisonmentinthecountyjailfornotmorethanoneyear,orboth.

d. Anypersonwhopersonallyengagesinhazingthatresultsindeathorseriousbodilyinjuryasdefinedinparagraph(4)ofsubdivision(f)ofSection243ofthePenalCode,isguiltyofeitheramisdemeanororafelony,andshallbepunishedbyimprisonmentincountyjailnotexceedingoneyear,orbyimprisonmentinthestateprison.

e. Thepersonagainstwhomthehazingisdirectedmaycommenceacivilactionforinjuryordamages.Theactionmaybebroughtagainstanyparticipantsinthehazing,oranyorganizationtowhichthestudentisseekingmembershipwhoseagents,directors,trustees,managersorofficersauthorized,requested,commanded,participatedinorratifiedthehazing.

f. Prosecutionunderthissectionshallnotprohibitprosecutionunderanyotherprovisionoflaw.

TheNCAAdefineshazingasanyactcommittedagainstsomeonejoiningorbecomingamemberormaintainingmembershipinanyorganizationthatishumiliating,intimidatingordemeaning,orendangersthehealthandsafetyoftheperson.Hazingincludesactiveor

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passiveparticipationinsuchactsandoccursregardlessofthewillingnesstoparticipateintheactivities.Hazingcreatesanenvironment/climateinwhichdignityandrespectareabsent.

TheNCAAprovidesthiscomparisonof“Hazingvs.TeamBuilding”tohelpstudent-athletesbetterunderstandthedifferences:

Hazing TeamBuilding

Humiliatesanddegrades Promotesrespectanddignity

Tearsdownindividuals Supportsandempowers

Createsdivision Createsrealteamwork

Lifelongnightmares Lifelongmemories

Shameandsecrecy Prideandintegrity

Isapowertrip Isasharedpositiveexperience

Anystudent-athletewhohasbeensubjecttoorwitnessesanyactivitythatcouldbehazingshouldreportitimmediatelytoauniversityofficial(e.g.,thefacultyathleticsrepresentativeordeanofstudents).

Student-AthleteWell-Being

GenderEquity,DiversityandInclusionBiolaUniversityiscommittedtotheprinciplesofgenderequity,diversityandinclusion.Coachesandstudent-athleteswillparticipateasrequestedinanathleticsdepartmentassessmentintheseareas.BiolaAthleticswillimplementagenderequity,diversityandinclusionplanaftertheassessmentiscompletetoensurethewellbeingofallstudent-athletesatBiola.

StudentHealthCenterAllenrolledstudents,regardlessofinsurancestatus,areeligibleforHealthCenterservices.ServicesincludeM.D.appointments,nursepractitionerappointments,nurseappointments,immunizations,freeself-careproducts,healtheducation,travelrelatedservicesandhealthcareandhealtheducationpamphlets.

CampusSafetyCampusSafetyisdividedintothreeinternaldivisions:FieldOperations,CommunicationsandEmergencyOperations,andAdministrativeOperations.TheFielddivisionismanagedbyanoverseeingcaptainandconsistsofofficers,corporals,sergeants,alieutenantandan

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investigator.TheFielddivisionisaugmentedbystudentcadetswhoassistwithstudentescorts,buildingunlocks,trafficdirectionandparkingenforcement,andgateattendantswhostaffthegatehousestoprovidevisitorparkingpermits,givevisitorinformationandcontrolaccesstocampusatnight.

TheCommunicationsandEmergencyOperationsdivisionhandlestheradiodispatchcenter,servesasuniversityoperator,isresponsibleforsendingemergencytextandemailnotificationsviatheuniversity'semergencynotificationsystem,andmonitorsasystemofcampussecuritycameras(whichcoverparkinglots,residencehallentrancesandotherkeyareasoftheuniversity).Theuniversity’semergencyoperationsmanagerdirectstheCommunicationsandEmergencyOperationsdivision.

TheAdministrativeOperationsdivisionhandlescampusparkingmanagement,parkingpermitsforstaffandstudents,citationappeals,bicyclepermitsandthecoordinationofaccessrequeststocampusbuildings.Forquestionsregardingparkingenforcement,permitsorotherspecialneedsoncampus,contacttheCampusSafetyofficeatcampus.safety@biola.edu.TheCampusSafetypublicinformationofficermanagestheAdministrativedivision.

BiolaCounselingCenter(BCC)BCCprovidesmaritalandpremaritalcounselingaswellaspsychotherapyforindividuals,couplesandfamilies.Psychologicaltestingandevaluationarealsoprovided.Iftheneedarises,thecenteralsoprovidespsychotherapyandpsycho-educationgroupsthataffordopportunitiesforinterpersonallearning,acquisitionofinformationandthenormalizationofemotionalstrugglesthroughmutualsharing.

ThemajorityofBCCtherapistsareassociatedwithBiola’sRosemeadSchoolofPsychologyasclinicalfaculty,post-doctoralstudents,ordoctoralstudentswhoaresupervisedbylicensedclinicalpsychologists.SpecialreducedratesareavailableforBiolaUniversitystudents.

LearningCenterTheLearningCenterprovidesreasonableandappropriateaccommodationstostudentswithpsychological,medical,physicalandlearningdisabilitiesandensureslegalcompliancewithstateandfederaldisabilitylaw.TheLearningCenteradvocatesforstudentsandactsasafacilitatorwithdepartmentsacrosscampusonstudents’behalf.Inaddition,theLearningCenterprovidesassistancetostudentsthroughtutoringandstudyskillsclasses.

WritingCenterTheWritingCenterisopentoallBiolastudents,bothunder-andpostgraduate.Ifastudent-athleteneedsguidancewithapaperorwithgrammar,thisisaresourceforthem.Assistanceisprovidedonawalk-inbasisorbyappointment.

FirstYearSeminarBiola’sFirstYearSeminarisdesignedtointroducefirst-yearstudentstotheacademic

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communityandengagethemintheuniqueaspectsofBiola’sbiblicallycenterededucation.Thisdiscipline-linkedcoursealsoprovidesanoverviewofthestudent’schosenmajorandageneralistofferingisavailableforundeclaredstudents.Thecourseisrequiredofallfirst-timestudentswithfewerthan12transferablecreditsfromacollege(excludingAP,IB,dualcreditorCLEP).

ResidenceLifeBiolaUniversitycaresdeeplyaboutthedevelopmentofthestudentbody.ThroughacomprehensiveResidenceLifeprogram,residentstudent-athletesarecaredforonandoffthefieldofcompetition.

Student-AthleteHousingAtBiolaUniversity,ourgoalistoensurethatourstudent-athleteshaveaholisticcollegeexperience.Theon-campusdormlifecanbeoneofthemostmeaningfulpartsofthecollegeexperienceforaBiolastudent.

Inordertoencouragestudent-athletestobeengagedwiththeirdormcommunitiesaswellasinbroadercampuslife,noprogramshallrequirethatastudent-athleteroomwithanotherstudent-athlete.

Student-athleteswillgothroughthenormalhousingprocesslikeageneralstudent,andwillnotbegivenpreferentialtreatment.Student-athletescanchoose,ontheirownaccord,toroomwithanotherstudent-athlete,buttheymustgothroughthenormalhousingprocessforapproval.

NostaffmemberoftheAthleticDepartmentwillbeallowedtoliveinthesameresidenceasastudent-athleteexceptwhenthestaffmemberisimmediatefamily.

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BiolaUniversityRulesComplianceBiolaUniversityiscommittedtoabidebyNCAArulesandregulationsastheyrelatetoallaspectsofitsathleticsprogram.Inadditiontoensuringthatallofitscoaches,administrators,universityfacultyandstaffandstudent-athletesareawareofandfollowNCAArules,BiolaUniversityisalsoresponsibleforeducatingindividualswhoarerepresentativesofBiola’sathleticsinterests.CompliancewithNCAArulesrequirestheeffortofeveryoneassociatedwithBiolaAthleticsandrequiresasharedresponsibilityfortheeducationofandcompliancewithNCAA,PacWestanduniversitypoliciesandprocedures.

PrincipleofInstitutionalControlItistheresponsibilityofBiolaUniversitytocontrolitsintercollegiateathleticsprogramincompliancewiththerulesandregulationsoftheNCAA.Theinstitution’spresidentisresponsiblefortheadministrationofallaspectsoftheathleticsprogram,includingapprovalofthebudgetandauditofallexpenditures.

Theinstitution’sresponsibilityfortheconductofitsintercollegiateathleticsprogramincludesresponsibilityfortheactionsofitsstaffmembersandfortheactionsofanyotherindividualororganizationengagedinactivitiespromotingtheathleticsinterestsofBiolaUniversity.

SharedResponsibilitiesItistheresponsibilityofBiolaUniversitytocontrolitsintercollegiateathleticsprogramincompliancewiththerulesandregulationsoftheAssociation.BiolaUniversity’sacceptedresponsibilityfortheconductofitsintercollegiateathleticsprogramincludesresponsibilityfortheactionsofitsstaffmembersandfortheactionsofanyotherindividualororganizationengagedinactivitiespromotingtheathleticsinterestsoftheinstitution.

BiolaUniversitymusthaveprocedureswherebypersonsinsideandoutsidetheathleticsdepartmentexerciseoversightresponsibilitiesthatmonitorandevaluatetheefficiencyofthecomplianceprogram.Theoversightandmonitoringoftheprogramshouldbeongoing,ratherthanactivatedinresponsetoallegationsofwrongdoing.Toaccomplishthisgoal,BiolaUniversityhasappointedindividualstoserveontheComplianceCommittee,whichischairedbytheassistantathleticdirectorforcompliance/SWA,andwillmeetregularlytoassesscomplianceefforts.Theseindividualswillbeexpectedtobeoperatingonbehalfoftheinstitutionwithrespecttothoseresponsibilitiesthatarelogicallywithinthescopeoftheirpositions.Thiscommitteewillprovideongoingself-studyandadministrativeaccountabilityintheareaofathleticcompliance.

BiolaUniversityAthleticsComplianceCommitteeTheComplianceCommittee(CC)includesindividualswithhands-oncomplianceresponsibilitiesfromtheOfficeoftheRegistrar,OfficeofUndergraduateAdmissions,FinancialAidOffice,AcademicAdvising,FinancialPlanningandOperations,MajorGifts,facultyathleticsrepresentative(FAR),directorofathletics,seniorwomanadministrator

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(SWA)andInformationTechnology.Theassistantathleticdirectorforcompliance/SWAwillchairthecommittee.

ResponsibilitiesoftheComplianceCommittee(CC)1. Theassistantathleticdirectorforcompliance/SWAisresponsibleforeducatingthe

membersoftheCConNCAArules.

2. TheCCwillmeettwiceamonthtodiscussNCAAruleseducationandupdates,aswellasrevisionandrefinementsofcompliancepoliciesandproceduresfortheinstitution.

3. TheCCwillmeettwiceamonthtoensureeveryoneinvolvedintheprocesses(andthosethathavetocarryouttheprocesses)havearesourceforreference.

4. TheCCwillannuallyconductacomprehensiveevaluationofthecomplianceprogramandmakechangesasnecessarysotheycanbeimplementedassoonaspossible.

5. TheCCwillbeabletodemonstrateanddocumentthestepsineachprocessforoutsideentitiesthatmayrevieworaudittheinstitution’sathleticcomplianceprogram.

6. TheCCwillapproveallchangestotheComplianceManual.

7. TheCCisultimatelyresponsiblefortheeffectivenessandefficiencyoftheoverallcomplianceprogram.

CCMembersTitle Name ContactNumber

AssistantAthleticDirectorforCompliance/SWA

AmyJungkeit (562)777-4014

DirectorofAthletics(exofficio) Dr.BethanyMiller (562)777-4082FacultyAthleticsRepresentative Dr.DavidTalley (562)944-0351x5552UniversityRegistrar(exofficio) KenGilson (562)944-0351x5310NCAAAcademicEligibilitySpecialistandGraduationCounselor

KevinVerzani (562)944-0351x5226

SeniorDirectorofFinancialAid(exofficio)

GeoffMarsh (562)903-4742

AssistantDirectorforFinancialAid KariWatrous (562)944-0351x5244SeniorAdmissionsCounselorUndergraduateFreshmanAdmissions

AmberNakamura (562)903-4752

AssociateDirectorofUndergraduateFreshmanAdmissions(exofficio)

MichelleReider (562)944-0351x3831

DirectorofAcademicAdvising& AmandaWinningham (562)777-4037

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SuccessAcademicAdvising CarlyHorchler (562)944-0351x5848Director,UniversityBudget(exofficio) AlannaGodoy (562)944-0351x5095BudgetAdministrator,UniversityBudget

KevinWu (562)944-0351x5097

Director,EaglesAthleticAssociation;RegionalDirectorofDevelopment

KevinRoyse (562)906-4128

SeniorDirectorofInformationTechnology(exofficio)

SteveEarle (562)777-4040

IndividualComplianceResponsibilities

TheAdvisingCenterResponsibletoequip,educateandinspirestudentstoestablishcurricularandlifegoalsandachieveacademicsuccessandvaluewhileontheiracademicjourney.

TheAdvisingCenter’sspecificresponsibilitiesinclude,butarenotlimitedto:

1. Helpingstudentsdeclareamajor.2. Assistingstudentsinselectingclasses.3. Developingcustomizedacademicplans.4. Selectingcoursesforfirst-semesterfreshmenandtransferstudents.5. Assistingstudentsonacademicprobationdevelopaplanforsuccess.6. Answeringmajor-specificquestions.

DirectorofathleticsThedirectorofathleticsensuresfullcompliancewithNCAAandconferenceregulationsandisresponsiblefortheintegrityoftheathleticsprogram.Specificresponsibilitiesinclude:

1. Establishingandcommunicatingtheinstitution’scommitmenttorulescompliance.2. Establishingorganizationallinesofauthoritytoemphasizeoversightand

accountability.3. Maintainingongoingevaluationsofstaffmembers’commitmentstoand

documentationofcompliance.4. Arrangingperiodicself-studiesofBiolaAthleticsandannualauditsofthe

complianceprogram.5. IncludeNCAArulesinBiolaAthleticspublications.6. CommunicatingwithofficersofboosterorganizationstoreviewNCAArules.7. Reviewingcontestscheduleswhereapplicable.8. EvaluatingpotentialNCAAruleviolationsandnotifyingthepresidentofviolations.9. Declaringstudent-athleteswhoviolateNCAArulesineligible.10. Communicatingtheinstitution’scommitmenttorulescompliancetostudent-

athletes.11. Supportingandencouragingacomprehensiveruleseducationprogram.

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12. GeneratingandpromotingNCAAlegislativeproposals.13. ProvidinginformationaddressingNCAArulestoNationalLetterofIntentsignees.14. Servingasanex-officiomemberoftheComplianceCommittee.15. Servingasanex-officiomemberoftheAthleticsAdvisoryCouncil.

Assistantathleticdirectorforcompliance/SWATheassistantathleticdirectorforcompliance/SWAisresponsiblefortheoveralldevelopment,implementation,andreviewofBiolaUniversity’sAthleticscomplianceprogram.Theassistantathleticdirectorforcompliance/SWAisalsoresponsibleforthedailyoperationofthecomplianceprogramincludingruleseducation,interpretation,andmonitoringofcomplianceareasaswellasstudentsuccessandacademicmatriculationofstudent-athletes.Theassistantathleticdirectorforcompliance/SWAsharesresponsibilityfortheintegrityoftheathleticsprogramandassiststhedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.Specificresponsibilitiesinclude:

1. Reviewingcoaches’declarationofplaying,practiceseasonsandschedulesofcontests.

2. Conductinganallstudent-athleteorientationatthebeginningofeachacademicyear.

3. Reviewingallstudent-athleteNCAA,conferenceandinstitutionalcomplianceforms,includingtheNCAADrug-TestingConsentFormandStudent-AthleteStatement.

4. AssistingwithcompilationandreportingoftheNCAAEquityinAthleticsDisclosureActeachyear.

5. Coordinatingtheeducationofprospectivestudent-athletes,enrolledstudent-athletes,coaches,collegepersonnel,andrepresentativeofathleticsinterestswithregardtoNCAA,conferenceandinstitutionalrules.

6. EducatingcoachesandstaffwithcomplianceresponsibilitiestousetheARMScompliancesoftware.

7. Coordinating,preparingandmaintainingNCAAfinancialaidreportsinconjunctionwiththeFinancialAidOffice.

8. Monitoringfinancialaidlimitsofferedbasedonteambudgets.9. ServingasdepartmentliaisonwiththeNCAAEligibilityCenter.10. ReceivingfinalEligibilityCentereligibilitydecisions,placethedecisionsin

students’admissionsfiles,andnotifyBiolaAthleticswhenafinaldecisionisrendered.

11. Coordinatingstudent-athleteinitialandcontinuingeligibilitycertificationwiththeFARanduniversityregistrar.Sharestatuswithcoaches.

12. Reviewingandauditingoff-campusrecruitingcontactandevaluationrequests.13. Reviewingacademictranscriptsandtestscorestoapproveofficialvisitrequests.14. Monitoringthenumberofofficialvisitsprovidedinallsports.15. InterpretingNCAArulesforcoachesandstaff.16. MonitoringpermissiblerecruitingmaterialsinaccordancewithNCAAbylaws.

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17. Securingthereleaseforpotentialtransferstudentsandfacilitatethereleaseofstudent-athletesseekingtotransfer,inconsultationwiththeheadcoachanddirectorofathletics.

18. Reviewing,andauditingweeklypractice/competitionlogs.19. Maintainingparticipationrecordsanddeterminingseasonsofcompetition

utilizedbystudent-athletes.20. IdentifyingpotentialNCAArulesviolationsandreportingthemtothedirectorof

athleticsandFAR.21. AssistingininvestigationsofreportedsecondaryNCAAruleviolations.22. Reviewingsummerregulationsregardingathleticsparticipation,campsand

employmentforcoachesandstudent-athletes.23. CoordinatingtheInstitutionalLetterofIntentprogramforathletes.24. CoordinatingthereleaseofInstitutionalLetterofIntentsigneeswiththeSports

InformationOffice,FinancialAidOfficeandtheOfficeofUndergraduateAdmissions.

25. MonitoringoutsidescholarshipswiththeFinancialAidOffice.26. Coordinatingtheprocessingofinitialandannualrenewal,reduction,

cancellationornon-renewalofathleticgrants-in-aidwiththeFinancialAidOffice.

27. ServingasdepartmentliaisonwiththeOfficeofUndergraduateAdmissions,FinancialAidOffice,OfficeoftheRegistrarandFAR.

28. ServingasthechairoftheComplianceCommittee.29. Servingasanex-officiomemberoftheAthleticsCommittee.30. ServingasamemberoftheSubcommitteeforEquityandInclusioninAthletics.31. CoordinatingallNCAAappeals.32. Monitoringemploymentofstudent-athletesaccordingtoNCAAbylaws.33. AssistingtheFinancialAidOfficeindeterminingstudent-athletes’eligibility

statusfortheNCAASpecialAssistanceFund.34. ServingasanadvisortotheStudent-AthleteAdvisoryCommittee.35. MonitoringcompliancewithNCAAbylawsregardingcomplimentaryadmissions

toathleticsevents.36. OverseeingcompliancewithNCAAbylawsregardingsummercamps.

AssistantDirector,UniversityBudgetTheassistantdirectorofuniversitybudgetisresponsibleforknowledge,implementationanddocumentationofNCAAandinstitutionalfinancepoliciesandbudgetprocedures.Theassistantdirectorofuniversitybudgetcomplianceresponsibilitiesinclude:

1. Monitoring,approving,andauditinguniversityfinancialrequestsandtransactions.2. Overseeingannualbudgetplanninganddevelopmentaccordingtouniversity

requirements.3. Ensuringaccuracyofgeneralledgersforallbudgets.4. Monitoringuniversityfinancialactivity.5. Assistingthedirectorofathleticsandassociateathleticsdirectorforinternal

operationsindevelopingandexecutingoperationalbudgetplans.

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Director,EaglesAthleticAssociationThedirectoroftheEaglesAssociationisresponsibleforknowledge,implementationanddocumentationofNCAAandinstitutionalfundraisingpoliciesandprocedures.TheDirectoroftheEaglesAthleticAssociationcomplianceresponsibilitiesinclude:

1. Monitoringstudent-athletes,monitoringtheydonotmissclassforanyfundraisingactivity.

2. Overseeingmonetarygiftsgivendirectlytotheheadcoacharehandledappropriatelyandprocessedandcreditedtotheproperaccount.

3. CollaboratingwiththeEaglesAthleticAssociationand/ortheOfficeofAdvancement.

4. Workingwithcoacheswhenhostingaparentoralumnievent.5. Providinginformationfordonors,parentsandalumniinformationregardingBiola

AthleticsandNCAAcompliance.6. Overseeingandcoordinatingathleticssponsorships.7. Advocatingforfundraisingefforts.

Head/AssistantCoachesTheCoachesareresponsibleforknowledge,implementationanddocumentationofNCAArulesandregulationsintheareasofamateurism,eligibility,recruiting,financialaid,playingandpracticeseasonsandawardsandbenefits.Coachesshareresponsibilityfortheintegrityoftheathleticsprogramandassistthedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.CoachesareexpectedtofullycooperateandparticipateincompliancerelatedpoliciesandprocedureswithinBiolaUniversityandNCAAguidelines.Forspecificcomplianceresponsibilities,seejobdescription.

FacultyAthleticsRepresentativeTheFARsharesresponsibilityfortheintegrityoftheathleticsprogramandassistsAthleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.TheFAR’srulescomplianceresponsibilitiesinclude:

1. ServesasanAthleticCertifyingOfficerfortheinstitution--certifiestheacademicandoveralleligibilityofeachstudent-athleteeachsemester.

2. OverseestheNCAACoaches’Certificationexaminationannually.3. ServesasamemberoftheFinancialAidAppealsCommittee.4. ChairstheAthleticsAdvisoryCouncil5. ServesasamemberoftheComplianceCommittee6. Assistsintheeducationforathleticsforstudent-athletes,coaches,andstaff.7. Assistswithappealstorestoretheeligibilityofstudent-athletes.Appealsmustbe

submittedinthenameoftheinstitutionbytheFAR,President,orADinaccordancewithNCAABylaws.

8. AssistswithanyinstitutionalrequestforawaiverofdivisionmembershiprequirementsinaccordancewithNCAABylaws.

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9. AssistswithallNCAAwaiversandsecondaryNCAAviolations.TheFARisincludedinnotificationsfromtheNCAAthatanofficialinquiryisbeinginitiatedtodeterminewhetherrulesviolationshaveoccurred.

10. Assistswiththerulesenforcementandappealsprocess.11. Selectsstudent-athletesforcompliancemini-auditsconductedbytheCompliance

Committee.

OfficeoftheRegistrarTheindividual(s)intheOfficeoftheRegistrarassignedtoeligibilityis/areresponsibleforverifyingthe9/18/24hourrequirements,credithourrequirements,progresstowardsdegree,GPArequirements,full-timestatus,declarationofmajor,seasonsusedandforreviewingtheoveralleligibilityrostersforallteams.

ThespecificresponsibilitiesoftheOfficeoftheRegistrarliaison(s)include,butarenotlimitedto:

1. Monitoringamateurismasitrelatestotransferstudents,missedsemestersofattendanceordelayedenrollment.

2. Determiningcontinuingeligibilityforreturningstudent-athletes.3. Monitoringandcertifyingfull-timeenrollment.4. Monitoringdesignationofacademicdegrees.5. DeterminingBiolaUniversitystudent-athletes’progresstowardsdegreeandgood

academicstanding.6. EvaluatingandcertifyingalltransfercreditsacceptedbyBiolaUniversityand

calculatingtwo-yearcollegetransfergradepointaverage.7. Maintainingaccuratewrittenandelectronicproceduresforcertifyingeligibilityand

compliance.8. ServingasamemberoftheCC.

FinancialAidOfficeTheindividual(s)intheFinancialAidOfficeassignedthedutyofawardingathleticallyrelatedfinancialaidis/areresponsibleformonitoringallathleticsaid,institutionalaidandoutsideaidawarded.

Thefinancialaidliaisonordirectormustassumethefollowingresponsibilities:

1. Determiningtheinstitution’scostofattendance,includingtheBoardofTrustees-approvedtuitionandfeecharges.

2. Determiningtheinstitution’sfullgrant-in-aid.3. Workingcloselywiththeassistantathleticdirectorforcompliance/SWAto

determinecountablefinancialaid,perNCAAregulations.4. Processinginitialandannualrenewal/non-renewalofathleticgrant-in-aid.5. Verifyingstudentfinancialaideligibilityandotherconferencereports.6. Ensuringathleticscholarshipsandfinancialaidisawardedproperlyandwiththe

rulesoftheconferenceandNationalOfficeaffiliation.

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7. ResponsibleforBiolaUniversity’scommunication/correspondenceregardingathleticallyrelatedfinancialaidandotherinstitutionalaid.

8. Gatheringinformation,incoordinationwiththedirectorofathletics,forAppealsCommitteehearingsforthosestudent-athleteswhohavetheiraidreducedornotrenewed.

9. Monitoringfinancialaidlimitsandrequirements.10. Ensuringfinancialaiddataisinputtedandupdatedintheinstitutionalsystem,

includingathleticsgrants-in-aid,institutionalgrantsandallotheraid,toensurecurrentdataisimportedintotheARMScompliancesoftware.

11. Maintainingaccuratewrittenproceduresforcertifyingcompliance.12. ServingasamemberoftheCC.

OfficeofUndergraduateAdmissionsTheindividual(s)intheOfficeofUndergraduateAdmissionsassignedasliaison(s)is/areresponsibleforensuringthatallstudent-athletesareadmittedunderthesamestandardsasthegeneralstudentapplicant.Theassistantathleticdirectorforcompliance/SWAisresponsibleforsendingallappropriatepaperworktotheOfficeofUndergraduateAdmissionsandmonitoringadmissionsstatusandformaintainingcommunicationbetweenBiolaAthleticsandtheBiolaUniversityOfficeofUndergraduateAdmissions.

ThespecificresponsibilitiesoftheOfficeofUndergraduateAdmissionsliaison(s)include,butarenotlimitedto:

1. Reviewingprospectivestudent-athlete’sadmissionsmaterialsandadviseBiolaAthleticsregardingadmissionstatus.

2. Ensuringprospectivestudent-athletesareadmittedunderthesamestandardsasallotherprospectivestudents.

3. Reviewingpotentialfinancialaidofferswithallprospectivestudents.4. Assistingwitheducatingprospectivestudent-athletesandmembersoftheBiola

UniversityOfficeofUndergraduateAdmissionsstaffabouttheNCAAEligibilityCenter,referringprospectivestudent-athletestotheNCAAEligibilityCenter.

5. Providingcoaches,annually,withinformationaboutBiolaUniversityadmissionsevents.

6. ServingasamemberoftheCC.

PresidentThePresidentisresponsibleforandthefinalauthorityfortheconductoftheintercollegiateathleticsprogramatBiolaUniversityandtheactionsofanycommitteeinvolvedwithBiolaAthletics.

Specificresponsibilitiesofthepresidentinclude,butarenotlimitedto:

1. RegularmeetingswiththeFAR,thevicepresidentofenrollmentmanagementandthedirectorofathletics.

2. KnowledgeofNCAArulesandinstitutionalviolations.

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3. VerifiesandsubmitsinstitutionalappealstotheStudent-AthleteReinstatementCommitteeinaccordancewithNCAAbylawsalongwiththeFARanddirectorofathletics.

4. SignsallappropriateNCAAdocuments.

AthleticTrainingStaffTheathletictrainersareresponsibleforassistingwiththeNCAAdrugtestingprogramoncampus,provideathletictrainingandrehabilitationservicesinaccordancewithinstitutionalandconferencepolicy,aswellascontributingtoeducatingstudent-athletesintheseareas.Trainerssharesresponsibilityfortheintegrityoftheathleticsprogramandassistthedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.Thesportsmedicinestaffisresponsibleforthefollowing:

1. MonitoringcompliancewithNCAABylawsregardingdocumentationformedicalhardshipwaivers.

2. Providingstudent-athletesandcoacheswithruleseducationregardinguseofbannedsubstancesanddrugtesting.

3. Providingstudent-athletesandcoacheswithruleseducationregardingNCAAandinstitutionalinsuranceprograms.

4. SupervisingandmonitoringineligibilityfortheuseofbanneddrugsconsistentwithNCAABylaws.

5. AssistingincompliancewithNCAABylawsregardingdailyandweeklyhourlimitations

RulesViolationsReporting&InvestigatingTheenforcementpoliciesandproceduresareanessentialpartoftheathleticsprogramatBiolaUniversityandrequirefullandcompletedisclosurebyallBiolaUniversityrepresentativesofanyrelevantinformationrequestedbytheNCAAenforcementstaff,CommitteeonInfractionsorInfractionsAppealsCommitteeduringthecourseofaninquiry.

ItisthepolicyofBiolaUniversitytoself-reporttotheNCAAanyinstanceswhereathleticcompliancehasnotbeenachieved.StaffMembersoftheAthleticsDepartmentswillreportanyknowledgeofviolationsofNCAAlegislationinvolvingBiolaUniversity.

TypesofViolationsThetwo-levelviolationstructurerangesfromseverebreachesofconducttoincidentalinfractions.ThestructureisdesignedtofocusmostonconductbreachesthatseriouslyundermineorthreatentheintegrityoftheNCAAConstitutionandbylaws.

● Violations,Major

Allviolationsotherthansecondaryviolationsaremajorviolations,specificallyincludingthosethatprovideanextensiverecruitingorcompetitiveadvantage.

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● Violations,Secondary

Asecondaryviolationisaviolationthatisisolatedorinadvertentinnature;providesorisintendedtoprovideonlyaminimalrecruiting,competitiveorotheradvantage;anddoesnotincludeanysignificantimpermissiblebenefit(including,butnotlimitedto,anextrabenefit,recruitinginducement,preferentialtreatmentorfinancialaid).Multiplesecondaryviolationsbyamemberinstitutionmaybecollectivelyconsideredamajorviolation.

ReportingProceduresThefollowingproceduresoutlinetheprocessforreportingandinvestigatingbothsecondaryandmajorviolations:

1. Anystudent-athlete,coach,staffmemberanyoneoneelsewhobecomesawareofbehaviororactionsthatmightleadtoaviolationoranyallegedviolationshallimmediatelyreporttheinformationtotheassistantathleticdirectorforcompliance/SWA.Iftheassistantathleticdirectorforcompliance/SWAistheoneinvolvedintheallegedviolationtheallegedviolationshallbereportedtothedirectorofathleticsorthefacultyathleticsrepresentative(FAR).

2. Theassistantathleticdirectorforcompliance/SWAwillimmediatelynotifythedirectorofathleticsandFAR,viaemail,thataninvestigationhasbeenopened.

3. Theassistantathleticdirectorforcompliance/SWAshallmakeacomprehensive

recordofwhatisreportedincludingdates,times,circumstances,events,namesandanyotherrelevantinformation.Apreliminaryinquiryandresearchofinterpretationswillbeconductedtoobtaincompleteinformationregardingtheallegedviolation.

4. Theassistantathleticdirectorforcompliance/SWAwillthencommunicatewiththe

FARandthedirectorofathleticsthefindingsoftheinvestigationtodiscusstheissueanddetermineifaviolationhasoccurred.Iftheassistantathleticdirectorforcompliance/SWA,FARanddirectorofathleticscannotreachaconsensusonaviolationthenthevicepresidentofenrollmentmanagementwillbeconsulted.

5. Ifitisdeterminedthatnoviolationhasoccurred,nofurtheractionwillbetaken.

6. Ifitisdeterminedthataviolationhasoccurred,theassistantathleticdirectorfor

compliance/SWAwilldiscusscorrectiveanddisciplinaryactionswiththeFARanddirectorofathletics.

7. AllviolationswillbesubmittedtotheNCAAviaRequest/Self-ReportingOnline

(RSRO)andanelectronicversionoftheRSROreportwillbesenttotheSeniorAssociateCommissioner/SWAatthePacWestConference.Asneeded,theassistant

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athleticdirectorforcompliance/SWAwillalsofollowuponanycasesinvolvingrestorationofeligibilitywiththeNCAA.

8. Inthecaseofamajorviolation,theFARanddirectorofathleticswillinformthevice

presidentofenrollmentmanagementandpresidentpriortosubmittingtheviolation(s)tothePacWestConference.

9. Allmajorviolationswillbereportedtothepresident(viatheFARand/orthe

directorofathletics),vicepresidentofenrollmentmanagement(viatheassistantathleticdirectorforcompliance/SWA),FAR,ComplianceCommitteeanddirectorofathletics.

10. Theentirecoachingstaffwillbemadeawareofanyviolationbyusingtheviolation

asatrainingopportunityincompliance/ruleseducationmeetings.

11. Acopyoftheviolationandletterofadmonishment/reprimandisapartofthecoach’sperformanceevaluationaswellasanyBiolaUniversityemployeeinvolvedinathleticsinterestorNCAAcompliance.Thedirectorofathleticsandthecoach’ssupervisorkeepsthesereportsonfile.

12. Ifapossiblemajorviolationisreportedagainstanyathleticsadministrator,the

OfficeofthePresidentwillappointavicepresidentorlegalcounseltoinvestigatetheallegations.TheywillfollowtheprocessforinvestigatinganNCAAviolationandpresentthefindingstothepresident.TheOfficeofthePresidentwillworkwiththeassistantathleticdirectorforcompliance/SWAtopreparetheproperpaperworkforthePacWestConferenceandtheNCAA.TheywillmakecontactwiththeNCAAEnforcementStaffforrecommendations,sanctionsand/orfines.

13. Ifastudent-athleteneedstobereinstated,theFARandassistantathleticdirectorfor

compliance/SWAwillsubmitthenecessarydocumentsforNCAAreinstatement.

14. TheComplianceCommitteewillreviewtheviolationreportmonthly.ThisreportisalsoaccessibletotheCCinasecureGoogleDrive.

15. Aviolationreportwillbesubmittedtothepresidentmonthly.

16. AviolationreportwillbesubmittedtotheAthleticsAdvisoryCouncilonceper

semester.AllrepresentativesofBiolaUniversityshallcooperatefullywiththeNCAAenforcementstaff,CommitteeonInfractions,InfractionsAppealsCommitteeandManagementCounciltofurthertheobjectivesoftheNCAAanditsinfractionsprogram.

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MediaRelationsPlanBiolaUniversity'sUniversityCommunicationsandMarketingDivision(UCM)hasaReputationalRiskCommunicationPlanoutliningaresponsetoidentifiedscenariosthatcouldadverselyimpactoperations,financialstabilityandreputation,whichincludesaNCAAmajorinfraction.IntheeventofaNCAAmajorinfraction,theVicePresidentofUCMwillbecontactedimmediatelyafterBiola’spresidentisinformedinordertoinitiatethestepsoutlinedintheplan.TheUCMCrisisCommunicationsTeamwilltaketheleadinmanagingmessaging,mediarelations,socialmediaandinstitution-widecommunication.

RulesEducationEducationandknowledgeofinstitutional,conferenceandNCAArulesarethefirststepsinmaintainingcomplianceandupholdingtheintegrityofBiolaUniversity.CoachesandstaffareexpectedtoknowandkeepcurrentonNCAArules,tousetheNCAAManualasareferencepointandtoaskforinterpretationsbeforeactingwhentherulesorsituationappearsvague.Theruleseducationprogramisintendedtopreparecoachesandstafftoidentifyareaswherecomplianceproblemsmayexistandtoidentifyinfractions,shouldtheyoccur.

Ruleseducationisacriticalcomponentandisdesignedtoeducatetheathleticsdepartment,student-athletes,representativesofathleticsinterestsandotherkeydepartmentsatBiolaUniversityandinthecommunityontheNCAADivisionIIrules,regulations,interpretations,newlegislationandanyotherrelevantinformation.Theassistantathleticdirectorforcompliance/SWAwillberesponsibleforruleseducation.

Themostup-to-dateversionoftheStudent-AthleteHandbookandtheBiolaAthleticsDepartmentOperationsandComplianceManualispostedontheBiolaAthleticswebsite.

AthleticsStaffAllathleticsstaffmembersshouldattendanyscheduledcompliancemeetings.

Theassistantathleticdirectorforcompliance/SWAisresponsiblefordistributingeducationalmaterialstostaffmembers,asneeded.AllBiolaUniversityAthleticsstaffwillbeprovidedwiththefollowingresources:

● NCAADivisionIIManual(electronicorhardcopy) ● BiolaUniversityStudent-AthleteHandbook(electroniccopy) ● BiolaAthleticsDepartmentOperations&ComplianceManual(electroniccopy)

CoachingStaffAllheadandfull-timeassistantcoachesarerequiredtoattendanyscheduledcompliancemeetings.Ifacoachisunabletoattend,heorshemustcontactthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWAinadvancetoreceiveanymissedinformationandcompleteamandatoryonlineRulesEducationtrainingcoveringthe

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contentfromthemissedsession.

Headcoachesareresponsibletopromoteanatmosphereofcompliancewithintheirsportsprogramsandtomonitortheactivitiesregardingcomplianceofallassistantsandotherstaffmembersinvolvedwiththeirprogramswhoreportdirectlyorindirectlytothecoach.

Allcoacheswillbegivenaccesstothefollowingresources:

● NCAADivisionIIManual(electronicorhardcopy) ● BiolaUniversityStudent-AthleteHandbook(electroniccopy) ● BiolaAthleticsDepartmentOperations&ComplianceManual(electronicorhard

copy)

Student-AthletesTheassistantathleticdirectorforcompliance/SWAwillmeetwiththestudent-athletespriortothestartoftheacademicyearandpriortheendoftheacademicyear.

Someoftheissuesthestudent-athleteswillbeinformedofinclude,butarenotlimitedto:

● Eligibility(refertoNCAABylaw14) ● Awardsandbenefits(refertoNCAABylaw16) ● Amateurism(refertoNCAABylaw12) ● Outsidecompetition ● Employment ● Substanceabuse/drugtesting ● Playingandpracticeseasons/CountableAthleticallyRelatedActivitylogs ● Fundraising

Theassistantathleticdirectorforcompliance/SWAwillalsouseemails,meetingswiththeStudent-AthleteAdvisoryCommitteeandscheduledappointmentstoeducatestudent-athletesonNCAArulesandregulations.

ProspectiveStudent-Athletes(PSAs)Headcoachesandtheassistantathleticdirectorforcompliance/SWAshareresponsibilityforeducatingPSAs.SpecificinformationforPSAscanbefoundontheBiolaAthletics,OfficeofCompliancewebsite.

● HeadcoachesordesigneewillproviderelevantrulesinformationtoPSAsandtheirfamilieswhiletheyarevisitingthecampus(whetherduringanunofficialorofficialvisit).

● HeadcoachesordesigneewillberesponsibleforcommunicatingwitheachPSAtheirstatuswiththeEligibilityCenter.Theassistantathleticdirectorforcompliance/SWAwillworkwitheachheadcoachorhis/herdesigneeastowhatinformationistobecommunicatedtoeachPSA.

● PSAsarealsoencouragedtouseNCAAresources(website,brochures,etc.)or

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contacttheNCAAwithspecificquestions.

RepresentativesofAthleticsInterestsBiolaisresponsiblefortheconductofitsintercollegiateathleticsprogram,whichincludesresponsibilityfortheactsofindividualsrepresentingitsathleticsinterestorthoseindividualswho:

1. Haveparticipatedinoraremembersofanagencyororganization,includingcorporateentities(e.g.,apparelandequipmentcompanies),

2. Havemadefinancialcontributionstotheathleticsdepartmentortoanathleticsboosterorganizationofthatinstitution;

3. Havebeenrequestedbytheathleticsdepartmentstafftoassistintherecruitmentofprospectivestudent-athletesorareassistingintherecruitmentofprospectivestudent-athletes;

4. Haveassistedorareassistinginprovidingbenefitstoenrolledstudent-athletes;or

5. Areotherwiseinvolvedinpromotingtheinstitution’sathleticsprogram.Anyindividualparticipatinginanyoftheactivitieslistedaboveareconsidereda“representativeoftheinstitution’sathleticsinterest,”andoncesoidentifiedasarepresentative,itispresumedthepersonretainsthatidentityindefinitely.

Ruleseducationmeetingsforinstitutionalstaffandrepresentativesofathleticsinterestswillbeconductedonanas-neededbasis.DepartmentsatBiolaUniversityareencouragedtoinviteallpersonnelinterestedinBiolaAthleticstoattend.Theassistantathleticdirectorforcompliance/SWAwillmeettoreviewrelevantrulesandregulationswitheachdepartment.

Theassistantathleticdirectorforcompliance/SWAwillalsopublishinformationforfaculty,staff,boosters,alumniandfansinamonthlyComplianceNewsletteremail,aswellasontheOfficeofComplianceportionoftheBiolaAthleticswebsite.

ThosemakingafinancialdonationtoBiolaAthleticswillreceivecompliancerelatedinformationviatheEaglesAthleticAssociateNewsletteremailfromthedirectoroftheEaglesAthleticAssociation.TheBiolaAthleticscomplianceweblinkisprovidedontheEaglesAthleticAssociationwebsitefortheeducationofrepresentativesofathleticsinterest.

RulesInterpretationsAnyindividual(e.g.,athleticsdepartmentstaffmember,student-athlete,universityemployee,representativeofBiolaUniversity’sathleticsinterestsormemberofthecommunity)mayrequestarulesinterpretation.Thoseneedingarulesinterpretationareadvisedtosubmittheirquestion(s)totheassistantathleticdirectorforcompliance/SWAforclarificationontheissue.Rulesinterpretationrequestsshouldbesubmittedinwritingandmaybesubmittedusingtheformprovided.

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RulesInterpretationRequestProcedure1. Allcoachesandstaffmembersmustdirectallcompliance/rulesinterpretation

questionstotheassistantathleticdirectorforcompliance/SWA.

2. Coachescansubmittheirrequestswithalltheimportantinformationtotheassistantathleticdirectorforcompliance/SWAbyemailoruseaRulesInterpretationRequestForm.Ifthequestionisdiscussedverbally,theassistantathleticdirectorforcompliance/SWAwillaskthecoachtofollowupthediscussionwithanemail.

3. Iftheassistantathleticdirectorforcompliance/SWAcannotprovideadefinitiveinterpretationthequestionwillbeforwarded,inwriting,tothePacWestConferenceseniorassociatecommissionerortheNCAA.OnlydesignatedBiolaUniversityrepresentativesmaycontacttheNCAAorPacWestofficesregardingNCAAregulations.

4. Onceanofficialinterpretationhasbeenreceived,theassistantathleticdirectorfor

compliance/SWAwillcontacttheindividualwhorequestedtheinterpretationand/orsendawrittenresponse.Coachesmustwaitforfinalofficialinterpretationfromtheassistantathleticdirectorforcompliance/SWAbeforetakingaction.Ifrelevant,theinterpretationwillbecommunicatedtoallcoachesandstaffasaneducationalopportunity.

5. Theaverageturnaroundtimeforanofficialrulesinterpretationbytheassistant

athleticdirectorforcompliance/SWAisapproximatelyonetothreebusinessdays.

6. Theassistantathleticdirectorforcompliance/SWAwillkeepacopyoftheRulesInterpretationRequestForm,orafollow-upemailoutliningthequestionandtheresponse,onfile.

AdmissionsTheOfficeofUndergraduateAdmissionsisresponsibleforensuringthatallstudent-athletesareadmittedunderthesamestandardsasthegeneralstudentapplicantandforenteringadmissionsinformationintothecampusdatabase.

Thefollowingaretheadmissionsguidelinesforofferingathleticaid.Checktranscriptsandtestscoresbeforeofferingscholarships.

OfficeofUndergraduateAdmissions

ApplicationProcedureThefollowingmustbefiledinseekingadmission:

1. Theofficialapplicationofadmission.A$45non-refundableapplicationfeemust

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accompanytheapplicationforadmission.● BiolawillaccepttheCollegeBoardorACTfeewaiver,whichmaybe

submittedviatheBiolaRequestforApplicationFeeWaiverformonlinewiththeaccompanyingdocumentation.

2. Anofficialhighschooltranscript.Theapplicantshouldrequestthehighschoolto

sendthisdirectlytotheOfficeofUndergraduateAdmissions.

3. AnofficialtranscriptsentdirectlytotheOfficeofUndergraduateAdmissionsfromeachschooltheapplicanthasattendedsincehighschool.Tobeconsideredofficial,transcriptsmustbesentdirectlytoBiolabythepreviousinstitution(s)attended.Thisincludesschoolsattendedforevenpartofasemester.

4. ThescoresoftheSATReasoningTestoftheCollegeEntranceExaminationBoardortheACTmustbesubmitted.Informationregardingtestingdatesmaybesecuredfromahighschoolcounselor.ApplicantsareencouragedtotaketheSATIortheACTnolaterthantheJanuarytestingdate.

5. TheregularapplicationdeadlineforfallisMarch1andisNovember15forspring.Applicationsmaybesubmittedafterthedeadlinesandwillbeconsideredandprocessedifspaceisavailableandtimeallows.

ApplicationFeeWaiverBiolawillaccepttheCollegeBoardorACTfeewaiver,oryoumaysubmittheBiolaRequestforApplicationFeeWaiverandaccompanyingdocumentationathttp://www.biola.edu/undergrad/admissions/forms.

AdmissionGuidelines

First-timeFreshmenAnapplicantforregularstandingmustbeagraduateofanaccreditedhighschoolwithascholasticrecord(includingSATorACTscores)thatindicatesabilitytopursuehighereducationsuccessfully.BiolaUniversitywelcomesapplicationsfromstudentswhohavebeenhome-schooled.AtranscriptshowinghighschoolworkcompletedandSATorACTscoresarerequired.GEDscoresmayberequestedatthediscretionoftheassociatedirectorofundergraduateadmissions.Studentsmustbe17yearsofagebythetimeofenrollmentattheuniversity.Home-schooledstudentsareeligibletoqualifyforallmeritscholarships.Theapplicantmusthaveahighschooldiploma.Thefollowingisarecommendedcollegeprepcurriculum:English(fouryears),mathematics(threeyears),science(twoyears,includingalaboratoryscience),foreignlanguage(fouryears)andsocialscience(twoyears).

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Additionalhighschoolcourseelectivesarerecommendedaswell.Prospectivestudentsinterestedinthenursingprogramshouldtakechemistryandalgebrainhighschool.Biologymajorsshouldhaveoneyeareachofchemistryandphysics.Deficienciesinthestudent'shighschoolcurriculummaybemadeupwhileatBiola.

Applicantsareurgedtohaveatleasttwoyearsinoneforeignlanguageinhighschool.Thosewithnoforeignlanguageinhighschoolorwishingtobeginanewlanguageincollegetomeetthegeneraleducationrequirementmusttake12creditsofforeignlanguageformostmajors.Cataloginformationregardingeachmajorwillindicateanyexceptionstothisrule.

● ThestudentmustbeanevangelicalbelieverintheChristianfaith. ● Atleasta3.0unweightedhighschoolGPA ● Atleasta1000EBRW/MathscoreontheSAToraCompositeACTscoreof19 ● Thestudentmusthavegraduatedfromhighschoolorearnedanequivalentdegree

(GED).

TransferStudentsTransferstudentsmustpresentthesameapplicationformsandtranscriptsasthoseapplyingforfreshmanstanding.Thetranscriptfromthelastschoolattendedmustbearthestatementofhonorabledismissal.TheOfficeoftheRegistrarhasfinalauthorityforthereleaseoftransfercreditsintoBiolaUniversity.Transferstudentswithlessthan15semestercreditsofregularcollegeworkmustqualifyforadmissiononthebasisofboththeirhighschoolandtheircollegerecord.Thosetransferringwith15semestercreditsormoreofcollegeworkwillbeconsideredprimarilyonthebasisoftheircollegegrades(highschoolgraduationtranscriptisstillrequired).AcumulativeGPAof2.5isrequiredforadmissiontoBiola.Aminimumgradeaverageof“C”(2.00)isrequiredtotransfercollegecreditsintoBiolaoneachcourseattemptedatthecollegelevel.TransferstudentscomingfrominstitutionsthatarenotaccreditedorrecognizedmaybegiventheopportunitytovalidatecreditsthroughtheCollegeLevelExaminationProgramorthroughconsultation.InformationonthisprocedureisavailablefromtheOfficeoftheRegistrar.Provisionalcreditforliberalartscoursesfromnon-accreditedinstitutionswillbegrantedinaccordancewiththepoliciesofstatecollegesoruniversitiesofthestateinwhichtheinstitutionislocated.Provisionalcreditisconsideredvalidatedonlywhenthestudentperformsatthe“C”levelorbetterfollowingenrollmentinBiolaUniversity.College-levelcreditearnedduringthe10ththrough12thgradeswillbegivencredit.Acombinedmaximumof32creditswillbeawardedforallformsofadvancedcreditoptionsincludingAP,CLEPandIB.BiolaUniversity’sTransferPolicyisavailableonlineat:biola.edu/registrar/transfer.

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Home-schooledStudentsTherearetwomeansbywhichahome-schooledstudentseekingadmissioncanapply:

StandardProcedureApplicantsmustsubmitanapplicationalongwithhighschooltranscriptsandSATorACTscores.ContacttheOfficeofUndergraduateAdmissionsfortranscriptguidelines.

ProcedureWithoutTranscriptsApplicantsmustsubmitanapplicationalongwiththeGEDorstatecertificateofhighschoolproficiencyandSATorACTscores.PleasecontacttheOfficeofUndergraduateAdmissionswithquestionsregardingcoursesatacommunitycollege.

ReadmittedStudentsABiolastudentwhohasdroppedoutforonesemesterorlongerisrequiredtofileanapplicationforreadmission.Astudentwhoenrollsafteranabsenceofmorethanayearisrequiredtofollowthecurrentcatalogrequirementsuponreadmission.Anundergraduatestudentwhore-admitsafteranabsenceoffiveyearsmayberequiredtocompleteafullapplicationforentrance,whereasgraduatestudentswillberequiredtofileanewapplication.Dependingonthelengthofabsence,otherrequirementsmayalsobenecessary.PleasecontacttheOfficeofAdmissionformoreinformation.

InternationalStudents

EnglishProficiencyThisisthecurrentBiolapolicy,butiscurrentlyunderreviewbytheuniversity.

Itisessentialthatnon-nativeEnglishspeakingstudentsareabletounderstandlecturesinEnglishandalsoareabletoexpresstheirthoughtsclearlyinbothwrittenandspokenEnglish.BiolaUniversityhasdeterminedEnglishproficiencytobedemonstratedbythefollowingscoresontheInternet-basedTestofEnglishasaForeignLanguage(TOEFLiBT):ageneralscoreof79orhigherwithaminimumsubtestscoreof22inspeakingandaminimumsubtestscoreof19inwritingrequiredforundergraduateadmissions;andageneralscoreof88orhigherwithaminimumsubtestscoreof22inspeakingandaminimumsubtestscoreof20inwritingforgraduateadmissions.AdmissionintoacademicprogramsatBiolaUniversityisbasedupontheunderstandingthatstudentsalreadyhaveanequivalentto79iBT(undergraduate)or88iBT(graduate)orhigherontheTOEFLorareactivelymakingprogressinobtainingthislevelofEnglishproficiency.Pleaseknowthattheminimumscoreslistedaboverepresentthegeneraluniversity-wideguideline.Anyacademicdepartmentorprogramsmaysettheirminimumscoresatahigherlevel.

ApplicantswhohavenotreachedanEnglishproficiencyequivalenttoascoreof79iBT(forundergraduateadmissions)or88iBT(forgraduateadmissions)ontheTOEFLmayenterBiolaUniversity’sacademicprogramsinoneoftwoways:

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1. Biola’sEnglishLanguageStudiesProgram(ELSP):Non-nativeEnglishspeakers

withoutTOEFLscoresoraTOEFLscorebelow79iBT(forundergraduateadmissions)or88iBT(forgraduateadmissions)mayentermostBioladegreeprogramsiftheyhavemetalltheotherrequirementsforadmission.*Everynon-nativeEnglish-speakingstudentwithaTOEFLscorebelow79iBTbutabove71(forundergraduateadmissions)or88iBTbutabove80(forgraduateadmissions)isrequiredtotaketheBiolaEnglishPlacementExam(BEPE)duringorientationweekoftheirfirstsemesteratBiola.StudentsareassignedEnglishcoursesinELSPbasedontheirtestresults,whichmayaffecttheirtuition.Coursesassignedmayrangefromonesemesterpart-timetothreesemestersfull-timeplusthreesemesterspart-time.

*SeeTOEFL/BEPErequirementsforspecificprograms.

2. TaketheTestofEnglishasaForeignLanguage(TOEFL)andscoretheminimumrequirementfortheintendedacademicprogram.Non-nativeEnglish-speakingstudentsmaybeadmittedinanacademicprogramwiththeminimumTOEFLrequirementfortheirprogramwhiletakingrequiredEnglishcourses.TheminimumTOEFLscorerequirementformostundergraduateprogramsis79iBTwithasubtestscoreof22inspeakingandasubtestscoreof19inwriting;andformostgraduateprogramsis88iBTwithasubtestscoreof22inspeakingandasubtestscoreof20inwriting(seeTOEFL/ELSPrequirementsforspecificprograms).

Allprospectiveinternationalstudent-athletesmustbeadmittedandtheirqualifierstatusandamateurismmustbeclearedthroughtheNCAAEligibilityCenterandtheinstitutionpriortoreceivinganF-1StudentVisafromBiolaUniversity.Inaddition,allF-1visastudentsmustsubmitappropriatedocumentationoffinancialsupport.ThisfinancialinformationwillbereviewedandanyfinancialsponsorsofthePSAlistedwillbescreenedandclearedbyAdvancementServicestoverifytheyarenotaboosterofBiolaAthletics.

AdmissionsDeadlinesToqualifyforanapplicationdeadline,allmaterialsmustbereceivedintheOfficeofUndergraduateAdmissionsbytheappropriatedeadlinedate.Ifastudentqualifiesforaspecificapplicationdeadline,theywillbenotifiedofadmissionbythecorrespondingnotificationdate.

Applyingforfallsemester

DeadlineType ApplyBy NotifiedBy

EarlyAction1 Nov.15 Jan.15

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EarlyAction2 Jan.15 Feb.15

Regular March1 April1

Note:ApplicationsforthefallsemesterthatarereceivedafterMarch1areconsideredlateandareprocessedifspaceisavailableandtimeallows.

Applyingforspringsemester

DeadlineType ApplyBy NotifiedBy

Regular Nov.15 AsProcessed

Note:Thereisonlyoneapplicationdeadlinewhenapplyingforthespringsemester.ApplicationswillbeacceptedafterNov.15butareprocessedifspaceisavailableandtimeallows.

IfastudentisacceptedunderoneoftheEarlyActionapplicationdeadlines,theyarenotrequiredtoattendBiola.EarlyActionisnon-binding.ThestudenthasuntilMay1tonotifyBiolaoftheirintenttoattend.FilescompletedafterMarch1willbeprocessedifspaceisavailableandtimeallows.Ifastudentisnotadmittedinoneoftheearlyrounds,therearetwothingsthatmayoccur.IfthestudentisclearlynotagoodmatchforBiola,theywillbedeniedadmission.Ifthereisapossibilityoffutureadmission—withimprovedtestscoresorGPA—thedecisionwillbedeferreduntilthenextround.Thestudenthastheopportunitytoprovideadditionalmaterialstostrengthentheircandidacy.ThebenefitofEarlyActionforthestudentislearningofadmittancetoatop-choiceschoolearly.Besidespeaceofmind,EarlyActionalsoallowsthestudenttofocusonfinancialaiddeadlinesandvisitingcampuswithoutworryingaboutadmittance.

Theterm“deadline”willbedefinedasthedatewhenastudent’sdepositmustbereceivedbyBiolaUniversity.StudentsareabletosubmitdepositsafterMay1,onlyifspaceallows.

● Forallsportsandallenteringhighschoolstudent-athletes,theirdepositisduebyMay1.

● Forfallsports,anytransfer(anystudent-athletenotcomingdirectlyfromhighschool)mustdepositbyMay1.

August1istheNCAAdeadlineforallinstitutionstohavenewincomingstudent-athletes

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signaNationalLetterofIntent.

Officialdocumentspresentedforadmissionorevaluationbecomepartofthestudent’sacademicfileandcannotbereturnedorcopiedfordistribution.

FreshmenDefinedasstudentswhohavenottakencollegecreditspost-highschoolgraduationoraregraduatinginMayorJuneoftheirincomingyear.

Allfreshmanstudent-athletesmustmeetthegeneraladmissionsrequirementsforBiolaUniversityandthoseprospectivestudent-athletesmustalsomeetNCAAamateurismandinitialeligibilityrequirements.First-yearstudentswillhavebothcumulativeGPAandtestscoresconsidered.

1. Theheadcoachmustverifythattheprospectivestudent-athlete(PSA)isregisteredwiththeNCAAEligibilityCenter(EC).Theheadcoachisresponsibleforinformingtheprospectivestudent-athletetoselectasportintheECandtocompletetheamateurismsection.

2. OncethePSAhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthePSA.TheheadcoachwillprovidethePSA’sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthePSAtotheIRL.

3. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotifytheBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.

4. Theheadcoachisresponsibletoaskfor,andtoreceive,acopyofhighschooltranscriptsandtestscoresandplacingtheminthePSA’sprofile,inARMS,tomakesurethatthesegradesandexamscoresfitwithinthegeneraladmissionsrequirements.

5. ThePSAisresponsibleforsubmittingtotheBiolaUniversityOfficeofUndergraduateAdmissionsacompleteduniversityapplication,officialhighschooltranscripts,officialstandardizedtestscoresandanyotherrequireddocumentation.

TransfersBiolaconsidersanystudentwhohastakencollegecreditspost-highschoolgraduation,andwhoisnotafirst-timefreshman,asatransfer.Anystudentwhohascompletedlessthan15collegecredits,post-highschool,isconsideredatransferfreshman.

Alltransferstudent-athletesmustmeetthegeneraladmissionsrequirementsforBiolaUniversity.Transferstudent-athletesmustmeetNCAAeligibilityrequirements.

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1. OncethetransferhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthetransfer.Theheadcoachwillprovidethetransfer'sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthetransferstudent-athletetotheIRL.

2. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotify

theBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.

3. ThePSAisresponsibleforsubmittingacompletedtransferadmissionapplication,if

theyhavecompletedlessthan15transferablecreditspost-highschool,theymustalsosubmitSATorACTscores.

4. Theheadcoachisresponsibletoaskfor,andreceiving,acopyofcollegetranscripts,

highschooltranscripts(ifneeded)andtestscores(ifneeded)andformakingsurethatthesegrades,creditsandexamscoresfitwithinthegeneraladmissionsrequirementsandloadingthemintothePSA’sprofileinARMS.AllofficialtranscriptsmustbesubmittedtotheOfficeofAdmissionsandtheofficialtranscriptevaluationwillbedonebytheOfficeoftheRegistrar.

InternationalStudentsAllinternationalstudent-athletesmustmeetgeneraladmissionsrequirementsforBiolaUniversity.Thoseinternationalstudent-athletesenteringorcontinuingatBiolain2017–18andthereaftermustmeetNCAAeligibilityrequirements.Internationalstudent-athletesmusthaveforeign“coursebycourse”credentialevaluationpriortoadmission.

1. TheheadcoachmustverifythatthePSAisregisteredwiththeEC.

2. OncethePSAhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthePSA.TheheadcoachwillprovidethePSA’sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthePSAtotheIRL.

3. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotifytheBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.

4. ThePSAisresponsibleforsubmittingacompletedtransferadmissionapplication,

andiftheyhavecompletedlessthan15transferablecreditspost-highschool,theymustalsosubmitSATorACTscores.

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5. PSAsarerequiredtohavetheirforeigntranscriptsevaluatedbyaservicethatisaccreditedbytheNationalAssociationofCredentialEvaluationServices.Adetailedorcourse-by-coursereportisrequiredandsubmitteddirectlytotheBiolaUndergraduateAdmissionsOffice.

6. Theheadcoachisresponsibletoaskforandreceiveacopyofcollegetranscripts,

highschooltranscripts(ifneeded)andtestscores(ifneeded)andformakingsurethatthesegrades,creditsandexamscoresfitwithintheadmissionsdepartment’srecruitmentguidelines.HeadcoachisalsoresponsibleforsubmittingthesedocumentstotheOfficeofUndergraduateAdmissionsordesignee,aswellasuploadingthemtothePSA’sprofileinARMS.

7. Allprospectiveinternationalstudent-athletesmustbeadmittedandtheirqualifier

statusandamateurismmustbeclearedthroughtheNCAAEligibilityCenterandtheinstitutionpriortoreceivinganF-1StudentVisafromBiolaUniversity.

InitialEligibility

NCAAEligibilityBiolaUniversityisrequiredtousetheNCAAEligibilityCentertodeterminetheinitialeligibilityandamateurstatusofstudent-athletes.

BiolaUniversityshallnotpermitastudent-athletetorepresentitinintercollegiateathleticscompetitionunlessthestudent-athletemeetsallapplicableeligibilityrequirementsandtheinstitutionhascertifiedthestudent-athlete’seligibility.Establishingastudent-athlete’seligibilityisbasedonacombinationofNCAA,theConferenceanduniversityregulations.TheOfficeoftheRegistrarservesasthecertifyingofficeranddeterminescontinuingeligibility.ThePacWestAcademicEligibilityReportFormsaresignedbytheliaisonfromtheOfficeoftheRegistrar,thedirectorofathletics,headcoachandthefacultyathleticsrepresentative,whocertifythattheyareaccurate.Tobeeligibleforcompetitionthestudent-athletemustmeettheminimumNCAArequirements,aswellasthescholasticregulationsrequiredtoremainenrolledatBiolaUniversity.

CertificationofEligibility

NCAAEligibilityCertificationofeligibilitymustoccurpriortoallowingastudent-athletetorepresenttheinstitutioninintercollegiatecompetition(seeBylaw14.01.1).Aviolationofthisbylawinwhichtheinstitutionfailstocertifyastudent-athlete’seligibilitypriortoallowingthemtorepresenttheinstitutioninintercollegiatecompetitionshallbeconsideredaninstitutionalviolationperConstitution2.8.1

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1. TheheadcoachwillfinalizetheirrosterinARMSnolaterthanAugust1.Thisrostershouldincludeeverycurrentstudent-athlete(includingthosereceivingathleticaidandnotparticipating).Whenacoachwishestoaddastudent-athletetohis/herroster,he/shemustnotifytheassistantathleticdirectorforcompliance/SWAviatheChangeofRoster-AddtoSquadforminARMS.

2. Theassistantathleticdirectorforcompliance/SWAwillnotifytheOfficeoftheRegistrarthattherostersinARMSareaccurateonAugust1.

3. TheOfficeoftheRegistrarwilltrackeachstudent-athlete’seligibilityonthe

PacWestAcademicEligibilityReportForm,whichwillbekeptonfileintheOfficeoftheRegistrar.Thisformwillprovideaspecificacademichistoricalrecordforeligibilitypurposesforeachstudent-athlete.

4. TheOfficeoftheRegistrarwillcertifyallaspectsofthestudent-athlete’seligibility

criteria(e.g.,full-timesemestersused,nine-hourrequirement,24-hourrequirement,progresstowarddegreeandGPA)forreturningandtransferstudent-athletes,asdefinedbyNCAA.

5. TheOfficeoftheRegistrarwillbepreparedtocertifyeligibilityaccordingtothe

followingtimelineeachsemester.

FallSemester EligibilitySheetViewingAccess

EligibilityReviewwithCoaches

EligibilitySignatureDate

FallSports(crosscountry,soccerandvolleyball▪)

Fourweekspriortothefirstdayofthefallsemester

Threeweekspriortothefirstdayofthefallsemester

Wednesdaypriortothefirstdayofthefallsemester★

WinterSports(basketballandswimminganddive)

Fourweekspriortothefirstdayofthefallsemester

Threeweekspriortothefirstdayofthefallsemester

Threeweeksafterthefirstdayofthefallsemester★

Springsports(baseball,softball,golf,tennisandtrackandfield)

Threeweekspriortothefirstdayofthefallsemester

Twoweekspriortothefirstdayofthefallsemester

Threeweeksafterthefirstdayofthefallsemester★

SpringSemester EligibilitySheetViewingAccess

EligibilityReviewwithCC

EligibilitySignatureDate

WinterSports(basketballandswimminganddive)

Tuesdaypriortothestartofthespringsemester

Wednesdaypriortothestartofthespringsemester

Thursdaypriortothestartofthespringsemester★

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Springsports(baseball,softball,golf,tennisandtrackandfield)

Minimumofthreedaysbeforetheeligibilityreview

LastWednesdayinJanuary❿

LastThursdayinJanuary★

FallSports(crosscountry,soccerandvolleyball)

Minimumofthreedaysbeforetheeligibilityreview

SecondWednesdayinFebruary❿

ThesecondThursdayinFebruary★

▪Duringafestivalyearthedateswillbe7daysearlier,forvolleyballonly★orthreedayspriortofirstcompetition,whicheverisearlier❿orfivedayspriortofirstcompetition,whicheverisearlier

Onceeachsport’sindividualstudent-athlete’seligibilityhasbeendeterminedonthePacWestEligibilityReportForm,itwillbereviewedandsignedbytheOfficeoftheRegistrar,facultyathleticsrepresentative,thedirectorofathleticsandheadcoach.Thisformreflectsthenumberofseasonsused,semesterofinitialcollegiateenrollment,totalsemestersoffull-timeenrollment,eligibilitystatus,thenumberoffull-timesemestersatallinstitutions,acknowledgmentoffull-timestatus,transfereligibilityinformation,continuingeligibilityinformation,thenine-hourrule,overallcumulativeGPAanddegreeprogramdesignation.AnelectronicversionofallsignedPacWestEligibilitySheetswillbesenttothePacWestConferencenotlessthan24hourspriortothefirstcompetitionandtheoriginaldocumentwillbekeptonfilewiththedirectorofathletics.

ResponsibilityoftheOfficeoftheRegistrarTheOfficeoftheRegistrarisresponsibleforverifyingthe24-hourcreditrequirement,nine-credithourrequirement,progresstowardsdegree,GPArequirements,full-timestatus,full-timesemestersused,declarationofmajor,andforreviewingtheoveralleligibilityrostersforallteams.

TheOfficeoftheRegistrarassumesresponsibilityforthefollowing:

1. Designatingstudent-athletesassuchinBannerandsetthefinancialaideligibilityflageachterm;

2. Determiningcontinuingeligibilityforreturningstudent-athletes;

3. Monitoringandcertifyfull-timeenrollment;

4. Monitoringdesignationofacademicdegree;

5. Determiningstudent-athletes’progresstowardsdegreeandgoodacademic

standing;

6. EvaluatingandcertifyingalltransfercreditsacceptedbyBiolaUniversityandcalculatingtwo-yearcollegetransferGPA.

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ContinuingEligibility

Full-timeEnrollmentNCAATobeeligibleforpracticeorcompetition,astudent-athleteshallbeenrolledinaminimumfull-timeprogramofstudiesleadingtoabaccalaureateorequivalentdegreeasdefinedbytheinstitution,whichshallnotbelessthan12semesterhours,regardlessoftheinstitution’sdefinitionofaminimumfull-timeprogramofstudies.Theonlyexceptionisforstudent-athleteswhoaregoingtograduateattheendofthesemesterandrequirelessthan12creditstograduatethatsemester.Inthatcase,thestudent-athleteonlyneedstotakethenumberofcreditshe/sheneedstograduatethatsemester.

1. Theassistantathleticdirectorforcompliance/SWAwillnotifytheOfficeoftheRegistrarthatallstudent-athletesidentifiedbysporthavebeenplacedontherosterinARMSbyAug.1orearlier.

2. Theassistantathleticdirectorforcompliance/SWAisresponsibleformaintainingtherosterinARMSsostudent-athletescanbeviewedbytheOfficeoftheRegistrar,sothestudentathletes’recordscanbenotedintheinstitutionaldatabase(Banner),andsotheirfull-timeenrollmentcanbemonitored.

3. Studentsmayadd/dropclassesviatheirmy.biolaaccount.

4. Aregistrationholdisplacedonthestudent-athlete’saccountpreventingthem

fromdroppingbelow12creditsorexceeding18unitswhenregisteringonline.

5. Afterregistrationisclosed,studentsmustuseanAdd/DropFormfromtheOfficeoftheRegistrartoaddordropacourse.

● TheDropFormmustthesignedbytheassistantathleticdirectorfor

compliance/SWA,ensuringthestudent-athletedoesnotdropbelow12credits.

● Thedeadlinesforaddinganddroppingcoursescanbefoundontheacademiccalendar.

Inadditiontothestudent-athleteregistrationholdpreventingchanges,thefollowingpracticesareinplacetomonitorfull-timeenrollment:

● Anystudent-athleteattemptingtodropviaadropformwillneedtohavetheformsignedbytheassistantathleticdirectorforcompliance/SWA.

● Ifanystudentisdroppedbelowfull-timestatus,theOfficeoftheRegistrar

willimmediatelynotifythedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.

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● Thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,theOfficeoftheRegistrar,theFinancialAidOffice,accounting,etc.,canaccessreportsidentifyinganystudent-athletewhodropsbelow12credits.Immediatestepswillbetakentoaccessandaddresstheireligibility.

1. Theassistantathleticdirectorforcompliance/SWAandthedesigneeintheOfficeoftheRegisterwillreviewenrollmentreportsdailyandwillnotifytheheadcoachesofstudent-athleteswhoarebelowfull-timeenrollment.

2. Theheadcoachandthestudent-athletewillbeimmediatelynotifiedthatthestudent-athletehasbeendeclaredineligibleandmustceaseparticipatinginpracticeandcompetition.Thestudent-athletecannotreceivebenefitsincidentaltoparticipation(e.g.,travelwiththeteam).

3. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnot

practice,competeorreceiveincidentalbenefitsuntilnotifiedbytheassistantathleticdirectorforcompliance/SWAthatthestudent-athletehasenrolledasafull-timestudentandhasbeenreinstatedbytheNCAA(ifnecessary).

NineHourRuleAllundergraduatestudent-athletes,includingtransfers,arerequiredtoearnaminimumofninehoursapplicabletotheirdegreeinthepreviousfull-timetermofattendancetobeeligibleforcompetitioninthenextsemester.

Thisruledoesnotapplytograduatestudentsorastudentseekingasecondbachelor’sdegree.Ifastudentisinthefinalyearofhis/herdegreeprogram,theninehoursmaybeacceptabletowardanyoftheinstitution’sdegreeprogramsaslongasthestudentiscarryingthenecessarycredithourstocompletethedegreeattheendofthenexttwosemesters.Theprocedureforcertifyingtheninehourrequirementisnotedbelow.

TheOfficeoftheRegistrarwill:

1. Checkthecredithoursearnedforallstudent-athletesattheendofeachterm,andagainatthebeginningofthesecondsemester,followingasemesterofineligibility.

2. Checktheofficialtranscriptoftransferstodetermineiftheninehourrulehasbeenmetatthepreviousinstitution.

3. Notifytheassistantathleticdirectorforcompliance/SWA*andfacultyathleticsrepresentativeofeachstudent-athlete’seligibilitystatus(ninehourrequirement).

*Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachandthestudent-athleteiftheninehourminimumhasnotbeenmet,anditistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.

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24HourRuleOnceayear,student-athleteswillbecertifiedashavingpassed24credithoursintheprevioustwosemestersofattendance.Beginningwiththethirdyearofenrollment(fifthsemester),thesecreditsmustcounttowardthestudent-athlete’sdesignateddegreeprogram.

Thefollowingprocedureswillbeobserved:

1. The Office of the Registrar will check the credit hours earned and GPA for allstudent-athletes at the end of each academic year and again at the end of eachsemesterforthosefoundineligible.

2. The Office of the Registrar will notify the assistant athletic director forcompliance/SWA and faculty athletics representative of each student-athlete’seligibility.

3. Theassistantathleticdirectorforcompliance/SWAwillimmediatelynotifythehead

coachifthe24hourminimumhasnotbeenmet.

4. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.

5. Astudent-athletenotmeetingthisrequirementmaybeabletorestoreeligibilityby

attendingsummerschool.

75/25RuleAstudent-athleteshallearnatleast75percentoftheminimumnumberofsemesterorquarterhoursrequiredforprogresstowardadegreeduringtheregularacademicyear(fall-spring).Thestudent-athleteshallearnnomorethan25percentoftheminimumnumberofsemesterhoursrequiredforprogresstowardadegreeduringthesummer.

Thefollowingprocedureswillbeobserved:

1. TheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAwillcheckthecredithoursearnedforallstudent-athletesattheendofeachterm.

2. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athleteunderstandshis/heracademicstanding.

3. TheOfficeoftheRegistrarisresponsibleforapprovingsummercoursesbeforestudent-athletesenroll.

● Beforeenrollinginsummerschoolstudent-athletesmustconfirmwiththeOfficeoftheRegistertheirsummerschoolenrollmenttoensuretheyarewithinthe75/25ruleandthecoursetakeduringsummerschoolapplytowardprogresstowardsdegree(PTD)requirements.

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● Student-athletesmustsubmittheSummerSchoolPre-ApprovalinARMSconfirmingthecourse(s)takenwillbebeneficial.Thisapprovalverifiesthecourseswilltransfer,fulfillacademicrequirements,counttowardsPTDandhowthecoursewillaffectacademiceligibility.

4. TheOfficeoftheRegistrarwillnotifytheassistantathleticdirectorforcompliance/SWAofstudent-athletesintendingtotakesummercoursesatanotherinstitution.

10SemestersStudent-athletesmustcompletetheirfourseasonsofcollegecompetitionwithin10full-timesemestersatanycollegiateinstitution,inwhichthestudent-athletewasenrolledinaminimumfull-timeprogramofstudyasdeterminedbythecollegiateinstitution.TheBiolaUniversityacademicyearisbasedonsemesters.

GoodAcademicStanding&GPARequirements● Duringtheirfirstsemesterofacademicstudy,first-timefreshmenmustearnatleast

a2.00GPA,regardlessofthenumberofcreditstaken,toremainingoodacademicstanding.TheminimumGPAasrequiredbytheNCAAwillbe2.00toremainingoodacademicstanding.

● Anyundergraduatestudentfailingtomaintaintheminimumgradepointaveragerequiredbytheiracademicprogramafterthecompletionofsixormorecreditsinaregularterm,oranygraduatestudentfailingtomaintaintheminimumcumulativegradepointaveragerequiredbytheirprogramafterthecompletionoffourormorecreditsinaregularterm,willbeplacedonacademicprobation(forthepurposesoftrackingprogramGPArequirements).Allstudentsonacademicprobationmustadheretothestipulationsoftheirprobationasoutlinedintheirnoticeofacademicstanding.Theselimitationscanincluderestrictionsonthenumberofcreditstheymaytakeperterm(generallyalimitof13creditsforundergraduatestudentsandninecreditsforgraduatestudents).UndergraduatestudentsonacademicprobationmustregisterforandsuccessfullycompleteGNST001StrategiesforAcademicandPersonalSuccess.Undergraduatestudentsonfirst-semesterprobationarerequiredtomeetwiththeAdvisingCenter.Theacademicrecordandtranscriptofallstudentsonacademicprobationwillbenotedaccordingly.

● Astudentonacademicprobation(forthepurposesoftrackingprogramGPArequirements)whodoesnotsuccessfullyremovehimself/herselffromacademicprobationaftertwoconsecutivesemestersofacademicprobationwillbeconsideredacademicallydisqualified.Anyundergraduatestudentwhotakessixsemesterhoursormoreinaregulartermandreceiveslessthana1.0termGPAwillbeacademicallydisqualified.Anygraduatestudentcarryingfoursemesterhoursormoreinaregulartermwhoreceiveslessthana1.0termGPAwillbeconsideredacademicallydisqualified.

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TheOfficeoftheRegistrarwill:

1. Checkthegradepointaveragesofallstudent-athletesattheendofeachterm.Anystudent-athleteswhohavefallenbelowtherequiredcumulativeGPAwillbeplacedonacademicprobationforthefollowingsemester.

2. CertifycumulativeGPAsoncepersemester,priortothestudent-athlete’sfirstcompletionofthesemester.CumulativeGPAswillbecalculatedbasedonthesamemethodusedbytheinstitutionforallstudentsandincludeallcourseworknormallycountedbytheinstitutionincalculatingcumulativeGPA.AtBiolaUniversity,gradesfortransfercourseworkthathavebeenacceptedbytheinstitutionarenotincludedinastudent’scumulativeGPA.

3. Notifytheassistantathleticdirectorforcompliance/SWA,thedirectorofathletics

andfacultyathleticsrepresentativeofeachstudent-athlete’seligibilitystatususingthePacWestAcademicEligibilityForm.Theassistantathleticdirectorforcompliance/SWAnotifiestheheadcoachofthestudent-athlete’sstatus.*

*Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.

DesignationofDegreeProgramAstudent-athleteshalldesignateaprogramofstudiesleadingtowardaspecificbaccalaureatedegreeatthecertifyinginstitutionbythebeginningofthethirdyearofenrollment(fifthsemester)andthereaftershallmakeprogresstowardthatspecificdegree.

ThedesignationofdegreeisdocumentedontheUndergraduateMajor/ConcentrationChangeFormviatheOfficeoftheRegistrar.

Thefollowingprocedureswillbeobserved:

1. Itisthestudent-athlete’sresponsibilitytodeclareamajorbythefifthsemesteroffull-timeenrollment.

2. TheOfficeoftheRegistrarwillchecktoidentifyanystudent-athleteswhohavecompletedtheirfourthsemesterandhaveyettodeclareamajorandwillnotifytheassistantathleticdirectorforcompliance/SWAofthesestudent-athletes.

3. Student-athletesarerequiredtohaveanUndergraduateMajor/Concentration

ChangeFormsignedbytheOfficeoftheRegistrar,academicprogramandtheassistantathleticdirectorforcompliance/SWA.

4. Addingorchangingamajororminor,changingthecatalogyear,andtransferringintooroutoftheTorreyHonorsInstitutewillrequireasignaturefromtheacademic

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program.

5. TheOfficeoftheRegistrarwilldocumentallchangeofdegreeprogramdecisions,inBanner.Changesofmajorareeffectiveinthesubsequenttermofenrollment.OnceupdatedinBanner,ARMSwillreflectthechange,inthestudent-athlete'sprofile,andtheAthleticDepartmentwillbenotified.

ProgressTowardsDegree(PTD)ThefollowingprovidestheprocessforthePTDrequirement:

1. TheOfficeoftheRegistrarwillreviewdegreeauditsforallstudent-athletesaftereachsemestertoensuretheyaremakingsatisfactoryprogresstowardadegree.

2. Eachsemester,allstudentsarerequiredtoscheduleanappointmenttomeetwiththeiracademicadvisortodiscusscoursesforthefollowingsemester.

3. AllstudentsmustsubmitaGraduationPetitiontotheOfficeoftheRegistrarduring

theirjunioryear.Inaddition,theymustmakeanappointmentwiththeOfficeoftheRegistrar,tomeetwiththeirGraduationCounselor,toensuretheyaretakingthepropercourseforcompletionoftheirdegree.

4. TheOfficeoftheRegistrarandfacultyathleticsrepresentativewillfollowupwithany

student-athletecurrentlyonacademicprobationtomakesuretheyareregisteringforappropriateclassesfortheupcomingsemesterorsummerterm.Thiswillbedoneincommunicationwiththestudent-athlete’sadvisor.

5. TheOfficeoftheRegistrarwillnotifytheassistantathleticdirectorforcompliance/SWAofanystudent-athletenotmakingsatisfactoryprogresstowardadegree.

6. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachofthestudent-athlete’sunsatisfactoryprogress.

7. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnot

competeifthestandardisnotmet.ThefollowingchartprovidesasummaryoftheDivisionIIPTDrequirements:

EnteringSecondYear

ofCollegiateEnrollment(Sophomore)

EnteringThirdYearofCollegiateEnrollment(Junior)

EnteringFourthYear

ofCollegiateEnrollment(Senior)

EnteringFifthYearofCollegiateEnrollment(Senior)

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Passninecreditsperfull-timeterm

Passninecreditsperfull-timeterm

Passninecreditsperfull-timeterm

Passninecreditsperfull-timeterm

Complete24creditsperyear(seebelow)

Complete24creditsperyear

Complete24creditsperyear(seebelow)

Complete24creditsperyear(seebelow)

75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe

summer

75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe

summer

75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe

summer

75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe

summerEarna2.0

cumulativeGPAEarna2.0

cumulativeGPA;Earna2.0

cumulativeGPAEarna2.0

cumulativeGPA Declaremajor

ExceptionsTheresponsibilitytodetermineifastudent-athletemeetsanyoftheexceptionslistedbelowresideswiththeOfficeoftheRegistrar,assistantathleticdirectorforcompliance/SWAandfacultyathleticsrepresentative.Exceptionsmayinclude:

● Missed-termexception ● Mid-yearenrolleeexception ● FourYear,One-TimeTransferexception ● Non-recruited,non-participantexception ● Graduatestudentexception ● Two-yearnon-participationexception ● Medicalabsencewaiver ● Internationalcompetition

SeasonsofCompetitionStudent-athletesarenoteligibletoparticipateinmorethanfourseasonsofintercollegiatecompetition.Theassistantathleticdirectorforcompliance/SWAisresponsiblefortrackingparticipation.

NCAATransferEligibilityTwo-YearTransfersRefertoBylaw14.5intheDivisionIINCAAManualfortheregulationsgoverningtwo-yearcollegetransfers.

Theproceduresforrecruitingtwo-yearcollegetransferstudent-athletesarethefollowing:

1. Theheadcoachisresponsibleforinformingjuniorcollegetransferstudent-athletesthattheymustapplytoBiolaUniversityandhaveofficialtranscriptsfromeachinstitutionpreviouslyattendedsenttoUndergraduateAdmissionsOffice.

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2. Theheadcoachisalsoresponsibleforinformingtwo-yeartransfersthattheymust

updatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.

3. AcoachmaysubmittheTransferTranscriptEvaluationForm,viaARMS,requesting

thattheOfficeoftheRegistrarreviewthePSA’stranscriptstodeterminewhatcourseswouldtransferandifthePSAwouldbeacademicallyeligible.

4. Theassistantathleticdirectorforcompliance/SWAwillsendaHistorical

Questionnairetothetransferstudent-athleteandallcompletedHistoricalQuestionnaireswillbesenttotheOfficeoftheRegistrar.

5. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof

officialtranscriptstotheinstitution,theOfficeoftheRegistrarevaluatesthetranscripts,confirmstransferabledegreecredits,verifiestermsofattendanceandcalculatesGPAinaccordancewithNCAArules.

6. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof

officialtranscriptstotheinstitution,theassistantathleticdirectorforcompliance/SWAwillconfirmtheresultsoftheinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandthencomparesthiswiththeinformationprovidedbythestudentontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm(seebelow).

7. Theassistantathleticdirectorforcompliance/SWAwillworkwiththeOfficeofthe

Registrartoconfirmwhetherthetransferstudent-athleteiseligibleornot.Ifthetransferstudent-athleteisfoundtobeineligible,theassistantathleticdirectorforcompliance/SWAwillinformtheheadcoach.

8. Fortransferstudent-athleteswhoarebeginningtheirfifthfull-timeterm,theOfficeoftheRegistrarwillverifythatthestudent-athletehasdeclaredamajorandisenrolledincoursesthatwillcounttowardthedesignateddegreeprogram.

9. TheOfficeoftheRegistrarwillnotifytheliaisonforAcademicAdvisingofanystudent-athletethathavenotdeclaredamajororarenotenrolledincoursesthatwillcounttowardthedesigneddegreeprogram.

Four-YearTransfersABiolaAthleticsstaffmembermaynotmakecontactwithastudentorstudent-athleteofanotherNCAAfour-yearcollegiateinstitutionwithoutfirstobtainingthewrittenpermissionoftheinstitution’sdirectorofathletics(ordesignee).

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Permissiontocontactisnotrequiredforastudent-athleteatanNAIAinstitution;however,theassistantathleticdirectorforcompliance/SWAordesigneeisrequiredtosendnotificationofrecruitmenttotheNAIAinstitutionpriortocontactwiththeNAIAstudent-athlete.

SeeBylaw13.1.1.2forprohibitionagainstcontactingstudent-athletesofanotherfour-yearcollegiateinstitutionwithoutpermissionofthatinstitution’sdirectorofathletics.

1. Theheadcoachwillnotifytheassistantathleticsdirectorforcompliancethattheyareinterestedincontactingastudent-athletecurrentlyenrolledatafour-yearinstitution.

2. Theassistantathleticdirectorforcompliance/SWAwillcontactthecurrentinstitutionwherethestudent-athleteisattendingandrequestpermissiontocontact.

3. Afterreceivingpermissiontocontactfromthecurrentinstitution,theassistant

athleticdirectorforcompliance/SWAwillnotifytheheadcoachthathe/shemaycontactthetransferstudent-athleteandinitiatetherecruitingprocess.

4. Theheadcoachisresponsibleforinformingtheprospectivefour-yeartransfer

student-athletesthattheymustapplytoBiolaUniversityandhaveofficialtranscriptsfromeachinstitutionpreviouslyattendedsenttotheOfficeofUndergraduateAdmissions.

5. AcoachmaysubmittheTransferTranscriptEvaluationForm,viaARMS,requesting

thattheOfficeoftheRegistrarreviewthePSA’stranscriptstodeterminewhatcourseswouldtransferandifthePSAwouldbeacademicallyeligible.

6. Theassistantathleticdirectorforcompliance/SWAwillsendaHistorical

Questionnairetothetransferstudent-athleteandwillforwardallcompletedHistoricalQuestionnairestotheOfficeoftheRegistrar.

7. UponreceiptoftranscriptsandtheHistoricalQuestionnaire,theOfficeofthe

Registrarandassistantathleticdirectorforcompliance/SWAwillreviewalldocumentstodetermineviabilityofthetransferfortheprospectivestudent-athletebasedoneligibilitystatusandseasonsofeligibilityusedatendoflasttermatformerinstitution.Ifthetransferprospectisviable,thentheassistantathleticdirectorforcompliance/SWAwillinformtheheadcoachoftheviabilityofthetransfer.

8. Theheadcoachisalsoresponsibleforinformingfour-yearprospectivetransfer

student-athletesthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompleteall

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tasks.

9. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionofofficialtranscriptstotheinstitution,theOfficeoftheRegistrarevaluatesthetranscripts,confirmstransferabledegreecredits,verifiestermsofattendanceandcalculatesGPAinaccordancewithNCAArules.

10. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof

officialtranscriptstotheinstitution,theassistantathleticdirectorforcompliance/SWAwillconfirmtheresultsofinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandwillcomparethemwithinformationprovidedbythestudent-athleteontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm.

11. Theassistantathleticdirectorforcompliance/SWAandtheOfficeoftheRegistrar

willworktogethertoconfirmswhetherthetransferstudent-athleteiseligibleornot.Ifthetransferstudent-athleteisfoundtobeineligible,theassistantathleticdirectorforcompliance/SWAwillinformtheheadcoach.

12. Fortransferstudent-athleteswhoarebeginningtheirfifthfull-timeterm,theOffice

oftheRegistrarwillverifythatthestudent-athletehasdeclaredamajorandisenrolledincoursesthatwillcounttowardthedesignateddegreeprogram.

13. TheOfficeoftheRegistrarwillnotifytheliaisonforAcademicAdvisingofanystudent-athletethathavenotdeclaredamajororarenotenrolledincoursesthatwillcounttowardthedesigneddegreeprogram.

PermissiontoContactaFour-yearCollegeTransferProceduresforrecruitingfour-yearcollegetransferareasfollows:

Eachcoachmustnotifytheassistantathleticdirectorforcompliance/SWAofanyprospectivestudent-athlete(PSA)whoseeksatransfertoBiolaUniversitypriortotheirdiscussingthepossibilityoftransferringwiththePSA.

1. Theassistantathleticdirectorforcompliance/SWAisresponsibleforsendingappropriatepermissiontocontactandTransferTracerFormtothePSA’sinstitution.

2. Theassistantathleticdirectorforcompliance/SWAwilladdthepermissiontocontactandTransferTracerFormfromthePSA’scurrentinstitutiontothePSA’sprofileinARMS,soitisaccessibletotheheadcoachandtheOfficeoftheRegistrar.

RefertoNCAABylaw14.5intheDivisionIINCAAManualforfurtherinformationgoverningfour-yearcollegetransfers.

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TransferringOutTheproceduresforrequestingatransferreleasearethefollowing:

1. Astudent-athletemustfillouttheStudent-AthleteRequestReleaseForm,viaARMS.

2. Theassistantathleticdirectorforcompliance/SWAwillcontacttheheadcoachanddirectorofathleticsforapproval.

3. Ifgranted,theassistantathleticdirectorforcompliance/SWAwillsendaReleaseLettertotheinstitution(s),thestudent-athleteandheadcoach.

UponbecomingaparticipantintheNLIprogram,TheNationalLetterofIntent(NLI)signedwithBiolaUniversitywillremainbindingevenifthecoachwhorecruitedthestudent-athleteleavestheinstitutionwithwhichthestudent-athletesigned.Whenthestudent-athletesignsanNLI,thestudent-athletesignswithaninstitutionandnotwithacoachoraspecificteam.Acoachisnotauthorizedtoreleasethestudent-athletefromtheNLI.Astudent-athletemaybereleasedfromaNLIobligationonlywiththeapprovaloftheinstitution.Theinstitution'sdirectorofathleticsordesigneemustsigntheofficialrelease.

AppealsProcessforDenialofReleaseIftherequestforareleaseisnotgranted,theBiolaUniversitydirectorofathleticsordesigneewillsendanemailnotificationtothestudent-athleteregardingtheopportunityforanappealshearing.

Theproceduresforrequestinganappealhearingarethefollowing:

1. Thestudent-athletewillhave14consecutivecalendardays,uponthedateofissuanceoftheemail,torespondinwritingviaemail,tothedirectorofathleticsordesigneeandformallyrequestahearingconductedbytheStudent-AthleteAppealsCommittee.

2. Failurebythestudent-athletetosubmitawrittenrequestviaemailforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.

3. Ifthestudent-athletenotifiesthedirectorofathleticsordesignee,inwritingvia

email,oftheirintenttoappealwithintherequiredtimelimit,thedirectorofathleticsordesigneewillnotifytheFacultyAthleticsRepresentative(FAR).

4. Iftheinstitutionfailstorespondtothestudent-athlete’swrittenrequestorfailsto

conductthehearingorprovidewrittenresultswithin30days,permissiontocontactorthetransferreleaseshallbegrantedbydefaultandtheinstitutionshallprovidethewrittenpermissionorreleasetothestudent-athlete.

5. TheFARordesigneewillchairtheStudent-AthleteAppealsCommittee.

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6. TheStudent-AthleteAppealsCommitteeiscomprisedoftheFARordesigneeandat

leastonememberofBiolaUniversity'sComplianceCommittee(CC)outsideoftheathleticsdepartment.ArepresentativeoftheResidenceLifestaffshallpresideoverthishearingandmakethefinaldetermination.

7. TheStudent-AthleteAppealsCommitteeshallconductthehearingwithin30

consecutivecalendardaysofreceivingnotificationfromtheFARordesignee.TheStudent-AthleteAppealsCommitteewillnotifythestudent-athleteandBiolaAthleticsofthetime,dateandlocationoftheirrespectivehearingsviaemail.

8. Thestudent-athleteandheadcoachand/ordirectorofathleticsmustcometotheir

respectivehearingwiththreecopiesofanydocumentsthatwillbepresented,oneforeachoftheAppealsCommitteemembers.Thecommitteewillalreadyhavecopiesofanyemailcommunicationsreceivedregardingtherequestforappeal.

9. Atthishearing,thestudent-athleteandBiolaAthleticsshallbeallowedan

opportunitytopresenttheircasesseparately.Eitherpartyispermittedtopresentwitnessesand/ordocumentstothecommitteethatmaysupporttheirposition.BothBiolaAthleticsandthestudent-athletewillbegivenamaximumof45minuteseachtopresenttheirdocumentationand/ortestimonyfromwitnesses.

10. Astudent-athletemaybeaccompaniedduringanappealbyanadvisor.Theadvisor

isgenerallyafellowstudent,facultymember,mentor,friendorparent.Legalcounselmayaccompanythestudent-athlete.Theuniversitywillprovideanombudspersontoassistthestudent-athlete,ifrequested.

11. Attheconclusionofthehearing,theStudent-AthleteAppealsCommitteeshallhave

uptofivebusinessdaystorenderafinaldecision.Withwrittenagreementfromboththestudent-athleteandtheathleticsdepartment,anextensiontothefivebusinessdaysmaybegranted,ifrequestedbytheAppealsCommittee.

12. TheFARordesigneewillnotifythedirectorofathletics,CCandthestudent-athlete

ofthecommittee’sdecisioninwritingviaemail.Thisdecisionshallbefinalandisnotsubjecttoappeal.

13. Theappealprocess,relatedemails,documentationpresentedanddecisionofthe

Student-AthleteAppealsCommitteeisconsideredconfidential.

● Thestudent-athlete,theirfamilymembersorfriends,BiolaUniversitycoachingandathleticdepartmentstaff,andStudent-AthleteAppealsCommitteemembersmaynotdisclosetheoutcomeoropinionsoftheappealthroughpersonalorinstitutionalsocialmedia(includingbutnotlimitedto

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Facebook,Twitter,blogs,etc.)ormediaoutlets(includingbutnotlimitedtonewspapers,magazines,television,mediawebsites,etc.).

● Aviolationoftheconfidentialityofinformationasnotedabovebythestudent-athleteortheirfamilymembersorfriendsmayresultinthereversaloftheAppealsCommitteedecision.

● Aviolationoftheconfidentialityofinformationasnotedabovebyany

memberofthestaffrepresentingBiolaUniversitymayresultindisciplinaryaction,uptoandincludingtermination.

SummerSchoolProceduresStudent-athletesmaynotusemorethansixsemesterhoursofsummerschoolcoursestowardstheannualrequirementof24semesterhoursneededtoremaineligibleforintercollegiatecompetition(see75/25Rule).Student-athletesmayutilizecreditsbeyondthenineforeligibilityiftheyneedtheadditionalcreditstofulfillthedegreeorgradepointaveragerequirements.Forcoursestakenatanotherinstitution,alltransferablecourseswillbetransferredbacktothecertifyinginstitution.

Thefollowingprocedureswillbeobserved:

1. TheOfficeoftheRegistrar,AcademicAdvisingandtheassistantathleticdirectorforcompliance/SWAwillcheckthecredithoursearnedforallstudent-athletesattheendofeachterm.

2. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athleteunderstandshis/heracademicstanding.

3. TheOfficeoftheRegistrarisresponsibleforapprovingsummercoursesbeforestudent-athletesenroll.

● Beforeenrollinginsummerschoolstudent-athletesmustconfirmwiththeOfficeoftheRegistertheirsummerschoolenrollmenttoensuretheyarewithinthe75/25ruleandthecoursetakeduringsummerschoolapplytowardprogresstowardsdegreerequirements.

● Student-athletesmustsubmittheSummerSchoolPre-ApprovalinARMSconfirmingthecourse(s)takenwillbebeneficial.Thisapprovalverifiesthecourseswilltransfer,fulfillacademicrequirements,counttowardsPTDandhowthecoursewillaffectacademiceligibility.

RecruitingRecruitingisanysolicitationofaprospectivestudent-athleteorhisorherrelativesorlegalguardian(s)byaBiolaUniversitystaffmemberorbyarepresentativeofBiolaUniversity’sathleticsinterestsforthepurposeofsecuringtheprospect’senrollmentandultimateparticipationinBiolaUniversity’sintercollegiateathleticsprogram.Monitoringthe

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recruitmentofprospectivestudent-athletes(PSAs)istheresponsibilityofeachheadcoachandtheassistantathleticdirectorforcompliance/SWA.Theassistantathleticdirectorforcompliance/SWAwillconductmonthlychecksofrecruitinglogs.Suchdocumentationmustbekeptonfileintheassistantathleticdirectorforcompliance/SWAforsevenyears.

AmemberoftheBiolaathleticsstafforarepresentativeofitsathleticsinterestsshallnotrecruitaprospectivestudent-athlete.Theyareprohibitedfrom:

● Makinginperson,off-campusrecruitingcontacts ○ Observingaprospectivestudent-athlete’scontest,notonhisorherown

initiative ○ Contactingaprospective-studentathletewhileobservingprospective

student-athletes’contest ○ Visingtheprospectivestudent-athlete'seducationalinstitutiontopickup

film/videotapeortranscriptspertainingtotheevaluationoftheprospectivestudent-athlete

● Makingtelephonecallswithaprospectivestudent-athlete ● Makingcontactwiththeprospectivestudent-athlete’srelativesorlegalguardians ● Contactingaprospectivestudent-athlete'scoach,principalorcounselorinan

attempttoevaluatetheprospectivestudent-athlete ● Directingenrolledstudent-athletestomakeoff-campus,in-personcontactor

written/electronicallytransmittedcorrespondencewiththeprospectivestudent-athlete

● Makingarrangementsfororgivingorofferingtogiveanyfinancialaidorotherbenefitstoaprospectivestudent-athleteortheirrelativesorfriends.

Therecruitmentofaprospectivestudent-athletebyamemberoftheBiolaathleticsstafforarepresentativeofitsathleticsininviolationofNCAAlegislationandshallresultinthestudent-athletebecomingineligibletorepresentBiolainintercollegiateathletics.

PleaserefertoBylaw13intheNCAADivisionIIManualforfurtherdefinitionandapplicationofrecruitingrulesandrepresentativesofathleticsinterests.

RecruitingTheheadcoachordesignee(s)isresponsiblefordocumentingallPSAsintheARMSrecruitingsoftware.

Theheadcoachordesignee(s)isresponsibleforinformingtheassistantathleticdirectorforcompliance/SWAofeachnewprospectsothateachprospectcanbeenteredontheInstitutionalRequestList(IRL).Theheadcoachalsonotifiestheassistantathleticdirectorforcompliance/SWAofanychangestotheIRL.

ContactwithaPSAmustbeafterJune15priortotheirjunioryearinhighschool.Examplesinclude,butarenotlimitedto:

● Off-campusrecruiting

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● Phonecalls ● Athleticrecruitingmaterials ● Electronic/socialmedia(mustbeprivatebetweenrecipientandsender)

o Facebook o Twitter

● Electronictransmissions(mustbeprivatebetweenrecipientandsender) o Emails o Textmessages

Afterfirstcontact,thecoachingstaffshouldkeeptrackofallsignificantcontact,evaluationsandtelephonecallsmustbedocumented.

CoachesCertificationAccordingtoNCAArules,allcoachesarerequiredtopasstheannualCoachesCertificationTestbeforeengaginginanyoff-campusrecruitingactivities.Ifadditionalathleticsdepartmentstaffisgoingtobeengagedinoff-campusrecruiting,thoseindividualsmustalsopassthistest.

TheCoachesCertificationTestproceduresareasfollows:

1. DatesfortheCoachesCertificationTestwillbeannouncedbytheassistantathleticdirectorforcompliance/SWAasearlyastheCoachesCertificationTestisavailable.

2. TheFARorhis/herdesignee(outsideofathletics)willproctoralltests.

3. ThetestswillbeadministeredinaccordancewiththeCoachesCertificationTestadministratorinstructionsandproceduresasprovidedbythePacWestConferencefortheinstitution’stestingasrequiredbytheNCAA.

4. Anycoachnotreceivingapassinggradeof80percentcannotrecruitoff-campusuntilapassinggradeisachieved.Theindividual(s)notreceivingapassinggradewillbeinformedofthenextearliesttestdate.

5. Anycoachreceivinga“notpass”grade(lessthan80percentaccuracy)cannotretakethetestfor2weeksandcannotrecruitoff-campusuntilapassinggradeisachieved.

TheCoachesCertificationTestisrequiredforanyoneengaginginanyoff-campusrecruitingforthe2018-19academicyear.TheNCAAiscurrentlyconsideringchangestothisprocessfollowingthe2018-19academicyear.

RecruitingActionsThefollowingactionsbyBiolaUniversitystafformembersoftheathleticsdepartmentcauseaprospectivestudent-athletetobeidentifiedasaPSAattheinstitution:

● Providingtheprospectwithanofficialvisit; ● Havinganarranged,in-person,off-campusencounterwiththeprospectorthe

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prospect’sparents,relativesorlegalguardians; ● Initiatingorarrangingatelephonecontactwiththeprospect,theprospect’sparents,

relativesorlegalguardiansonmorethanoneoccasionforthepurposeofrecruitment;or

● IssuingaNationalLetterofIntentorawrittenofferofathleticallyrelatedfinancialaidtothePSA.

TelephoneCallsAllelectronicallytransmittedhumanvoiceexchange(includingvideoconferencingandvideophones)shallbeconsideredtelephonecalls.

Proceduresfortelephonerecruitingcallsareasfollows:

1. CoachesmaymakerecruitingcallsfrompersonalcellphonesorfromhomephonesonlyiftheyagreetoprovideBiolaAthleticswiththeirpersonalphonerecords.CoachesarenotpermittedtomakerecruitingcallsfromanyphonenotlistedontheMethodsofCommunicationFormorlistedinARMS.

2. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSA,includingthetelephoneconversation,isrecordedinARMS.ThisincludesthedateandtimeofeachtelephonecalltoeachPSA,alongwiththetelephonenumberandcommentsregardingthetelephonecall,includingwhetheramessagewasleft.

3. Theassistantathleticdirectorforcompliance/SWAwillconductmonthlyauditsofalltelephonelogs.

4. Onceamonth,theassistantathleticdirectorforcompliance/SWAisresponsiblefor

forwardingthenameofanycoachwhoisnotcompliantwiththetelephonecallguidelinestothedirectorofathletics.

Telephonecallsshallnotbemadewithaprospectivestudent-athleteoraprospectivestudent-athlete's’relativesorlegalguardianbeforeJune15immediatelyprecedingtheprospectivestudent-athlete'sjunioryearinhighschool.Thereafter,thereshallbenolimittothenumberoftelephonecallsmadetoaprospectivestudent-athleteortheprospectivestudent-athlete'srelativesorlegalguardian(s).

TelephonecallstoaPSA,ortheprospect'srelativesorlegalguardian(s)maynotbemadeduringtheconductofanyofBiolaUniversity’sintercollegiateathleticscontests,inthatsport,untilthecompetitionhasconcludedandtheteamhasbeendismissedbythecoach.

Institutionalstaffmembersmayreceivetelephonecallplacedbyaprospectivestudent-athlete,attheprospectivestudent-athlete'sownexpense,atanytime.

ElectronicTransmissionsElectronicallytransmittedcorrespondence(e.g.,instantmessaging,textmessaging)shall

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notbesenttoaprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)andcoaches]beforeJune15immediatelyprecedingtheprospectivestudent-athlete’sjunioryearinhighschool.

Allelectronicallytransmittedcorrespondenceshallbesentdirectlytotheprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)andcoaches]andshallbeprivatebetweenonlythesenderandrecipient(e.g.,nouseofchatrooms,messageboards,poststo“walls”).Thereshallbenolimitonthenumberofelectronictransmissionssentbyinstitutionalstaffmemberstoaprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)].

Colorattachmentsandhyperlinksmaybeincludedwithelectronicallytransmittedcorrespondencesenttoaprospectivestudent-athlete,providedthereisnocost(e.g.,subscriptionfee)associatedwithsendingtheitemattachedorlinkedtotheelectronicallytransmittedcorrespondence.

Electronicallytransmittedcorrespondencemaynotbesenttoaprospectivestudent-athlete[orhisorherrelativesorlegalguardian(s)]duringtheconductofanyoftheBiolaintercollegiateathleticscontestsinthatsportfromthetimetheinstitution’steamreportsoncallatthecompetitionsiteatthedirectionofthecoachuntilthecompetitionhasconcludedandtheteamhasbeendismissedbythecoach.

ContactsandEvaluationsProceduresforcontactsandevaluationsareasfollows:

1. Allcoachesareresponsibleforknowingthespecificsoftheirrespectivesports’recruitingcalendarsandforabidingbytherecruitingcalendarinallrecruitingactivities.

2. Coachesareresponsibleforcontactingtheassistantathleticdirectorforcompliance/SWAwithquestionsregardingtheirrecruitingcalendar.

3. Theheadcoachandassistantathleticdirectorforcompliance/SWAareresponsibleformonitoringallrecruitingactivitiesinvolvingoff-campuscontactsbyallcoachescertifiedtorecruitoff-campusforthatsport.

4. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSAandthecoachcontactisrecorded,inARMS.

5. Theassistantathleticdirectorforcompliance/SWAwillconductmonthlyauditsofallcontactandevaluationlogs.

6. Onceamonth,theassistantathleticdirectorforcompliance/SWAisresponsibleforforwardingthenameofanyheadcoachwhoisnotcompliantwiththecontactguidelinestothedirectorofathletics.

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RecruitingOff-CampusBeforeengaginginanykindofrecruitingactivitiesoff-campus,eachcoachisrequiredtoabidebythefollowingprocedures:

1. Anyoff-campusrecruitingbyrepresentativesofathleticsinterestwhohavenotpassedtheNCAADIICoachesCertificationTestisprohibited.

2. Thecoachmustnotifytheassistantathleticdirectorforcompliance/SWA,viatheOff-CampusRecruitingTripRequestForm,inARMS,atleast48hourspriortoanyoff-campusrecruitingactivities.Emergencysituationsareexceptionsandwillbedealtwithonanindividualbasis.Coachesareexpectedtoplanaheadandavoidlast-minuterequests.

3. DuringtherecruitingactivityanycontactorevaluationofaPSAshouldbeincludedinARMS.

4. Withinoneweekofreturningtocampusfromrecruitingactivities,thecoachmustsubmitallreceiptstotheassociateathleticdirectorforinternaloperations

5. Theassociateathleticdirectorforinternaloperationswillworkwithassistantathleticdirectorforcompliance/SWAtoverifychargesincurred.

OfficialVisitsProceduresforofficialvisitsareasfollows:

1. Theheadcoachidentifiesaprospectivestudent-athlete(PSA)thathe/shewouldliketobringtocampusforanofficialvisit.

2. Priortorequestinganofficialvisit,theheadcoachmustrequestrecentcopiesoftranscriptsfromthePSA.

3. TheheadcoachwillverifywiththePSAthattheyareregisteredwiththeNCAAEligibilityCenter.ToaddthePSAtotheInstitutionRequestList(IRL)thecoachmustdothefollowing:

● IfthePSAisnotregisteredwiththeEligibilityCenter,theheadcoachmustcontactthePSAtohavethemregisterwiththeEligibilityCenter.

● IfthePSAisregisteredwiththeEligibilityCenter,sendanemailcontainingthePSA’sEligibilityCenterIDnumber,firstandlastname,highschoolandstate,allowingtheassistantathleticdirectorforcompliance/SWAtoplacethePSAontheIRL.

● AnofficialvisitcannotoccuruntilthePSAisregisteredwiththeEligibilityCenter.

4. CoachcompletestheOfficialVisitRequestForm,viaARMS,withalloftherequireddocuments.Thisshouldbedoneatleastoneweekpriortothevisit.

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5. IfthePSAisstayingwithastudenthost,thecoachmustmeetwiththestudenthost

priortotheofficialvisittodiscussthestudenthostinstructions,andthestudenthostmustcompletetheStudentHostInstructionForm,inARMS,beforethePSAarriveson-campus.

6. WhenthePSAarriveson-campus,the48-hourtimelimitbegins.

7. APSAmaybehousedon-campusovernightperStudentLifepolicyandmustberegisteredwithResidenceLifeviatheappropriateonlineGuestRegistrationFormonmy.biola.TheheadcoachorstudenthostmustcontacttheResidentDirectorofthehousingunitandprovidethePSA’snameanddatesofthevisit.

8. TheinstitutionisallowedtoprovideaPSAwiththreemealsperday.

9. IfthePSAisplanningtoattendanathleticevent,thecoachmustsubmittheCoachComplimentaryTicketRequestFormviaARMS,bynoonthedayoftheathleticeventtoaddthePSA’snametotheComplimentaryAdmissionsPassList,whichissubmittedtotheassistantathleticdirectorofcommunicationsandgamemanagement.

● AmaximumoffivecomplimentaryadmissionstoahomeeventmaybeprovidedtothePSA.SuchcomplimentaryadmissionsarefortheexclusiveuseofthePSAandthosepersonsaccompanyingthePSAonthevisitandmustbeissuedonlythroughtheComplimentaryAdmissionsPassList.

● Seatingislimitedtothegeneralseatingareaofthefacilityutilizedforconductingtheevent.Providingseatingduringtheconductoftheevent(includingintermission)forthePSAorthePSA'sparents/legalguardianorspouseinthefacility'spressbox,specialseatingboxesorbenchareaisspecificallyprohibited.

● Aftertheevent,thesignedpasslistswillbegiventotheassistantathleticdirectorforcompliance/SWAforreview.

● PSAsarenoteligibleforcomplimentarytickets,reducedticketsorpasslistsforNCAAChampionshipsandConferenceTournaments.

10. AttheconclusionofthevisitthePSAmustsigntheOfficialVisitRecruitingForm

andthecoachmustsubmitittotheassistantathleticdirectorforcompliance/SWA.Thisformprovidesimportantinformationthatindicateswhatisandisnotpermissibleduringthevisitandverifieswhatoccurredduringthevisit.

11. Theassistantathleticdirectorforcompliance/SWAwillscanthesignedOfficialVisit

RecruitingFormanduploadtheelectronicdocumentintothePSA’sprofileinARMS.

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12. ThePSAconcludestheofficialvisitwithinthe48-hourlimitandleavescampus.

13. Theassistantathleticdirectorforcompliance/SWAwillreviewallofficialvisit

documentation.

14. Officialvisitsarenotpermittedduringadeadperiod.

UnofficialVisitsTheproceduresforunofficialvisitsareasfollows:

1. TheheadcoachidentifiesaPSAthathe/sheintendstoinviteonanunofficialvisit.

2. Coachingstaffordepartmentpersonnelmaynotprovidetransportationexcepttoanoff-campuspracticefacility.

3. WhenthePSAcomesontheunofficialvisit,theinstitutionisallowedtoprovideonemealonoroffcampus.

4. IfthePSAisplanningtoattendanathleticevent,thecoachaddsthePSA’snametotheCoachComplimentaryTicketRequestForm,viaARMS,thatissubmittedtotheassistantathleticdirectorofcommunicationsandgamemanagementbytheestablisheddeadline.

● Amaximumoffivecomplimentaryadmissionstoahomeeventmaybe

providedtothePSA.SuchcomplimentaryadmissionsarefortheexclusiveuseofthePSAandthosepersonsaccompanyingthePSAonthevisitandmustbeissuedonlythroughtheCoachComplimentaryTicketRequestForm.

● Seatingislimitedtothegeneralseatingareaofthefacilityutilizedforconductingtheevent.Providingseatingduringtheconductoftheevent(includingintermission)forthePSAorthePSA'sparents/legalguardianorspouseinthefacility'spressbox,specialseatingboxesorbenchareaisspecificallyprohibited.

● Aftertheevent,thesignedpasslistswillbegiventotheassistantathleticdirectorforcompliance/SWAforreview.

● Anycomplimentaryadmissionticketstoanathleticcontestmustbedocumented.

● PSAsarenoteligibleforcomplimentarytickets,reducedticketsorpasslistsforChampionshipsandConferenceTournaments.

5. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSAisrecordedandtheUnofficialVisitFormissubmittedtotheassistantathleticdirectorforcompliance/SWAwithin72hourspostvisit.

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6. Theassistantathleticdirectorforcompliance/SWAwillreviewallunofficialvisitdocumentation.

7. Unofficialvisitsarenotpermittedduringadeadperiod.

ComplimentaryAdmissionsforPSAsEachPSAmayreceiveuptofivecomplimentaryadmissionticketstoahomeevent,forthePSAanduptofourguests.ThePSAmaybeplacedontheBiolaUniversityComplimentaryAdmissionsPassListforanyhomecontests(notincludingpostseasonorawaycontests).Coachesmustsubmitthename(s)totheassistantathleticdirectorforcommunicationsandgamemanagement,viatheCoachComplimentaryTicketRequestform,bytheestablisheddeadline.

TryoutsTheheadcoachmustsubmittheTryoutFormandrequireddocumentstotheassistantathleticdirectorforcompliance/SWAandtheformmustbeapprovedbytheathleticdirectorforcompliance/SWAandthedesignatedathletictrainerpriortothePSAparticipatinginatryout.

Atryoutmustoccurattheregularuniversitycompetitionorpracticefacilities.Competitionagainstteammembersispermissibleduringtheacademicyear.Atryoutcannotlastmorethantwohoursonagivenday.BiolaUniversitystudent-athletescanparticipateinthesetryoutssolongasthetimespentiscountedwithintheirweeklyhourlimitationsofathleticrelatedactivities.NocoachingactivitiesmayoccurwithBiolaUniversitystudent-athleteswhiletheyareparticipatinginthetryout.

ProspectsThefollowingproceduresapplytotryoutsforPSAs:

NotmorethanonetryoutperPSA,perinstitution,persportshallbepermitted.

1. Highschooljuniorandseniorscanonlytryoutinatermotherthantheterminwhichtheirtraditionalseasoninthesportoccursortheireligibilityhasbeenexhausted.

2. Two-yeartransferstudent-athletescantryoutattheconclusionofthatsport’s

seasonoranytimeaftertheyhaveexhaustedtheireligibilityinthatsport.

3. Four-yeartransferstudent-athletesmaytryoutattheconclusionofthatsport’sseason,providingthePSAhasbeengrantedareleasefromtheircurrentinstitution.

4. ThecoachidentifiesPSAswhoaregoingtobeinvitedforatryout.

5. ThecoachmustverifywitheachPSAthathe/shehasexhaustedeligibilityand/oris

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notinthetraditionalseasonofthesportandmustnotifytheassistantathleticdirectorforcompliance/SWAthatthePSAiseligibleforatryout.

6. PriortoparticipationtheheadcoachordesigneesendsinformationtoeachPSA

specifyingtherequirementsforatryout,includingtranscripts,arecentphysicalexam,SickleCelltestresultsorwaiverandBiolaUniversityParticipationWaiver.● EachPSAisrequiredtoundergoamedicalexaminationorevaluation

administeredorsupervisedbyaphysician(e.g.,familyphysician,teamphysician).Anursepractitionerwhosestatemedicallicensureallowsforhealthcarepracticeindependentofphysiciansupervisionmaycompletethemedicalexaminationwithoutsupervisionbyaphysician.

o Theexaminationorevaluationmustbeadministeredwithinsixmonthspriortoparticipationinthetryout.Orwithinsixmonthsoftheprospectivestudent-athlete’sparticipationinpractice,competitionoroutofseasonconditioningactivitiesathisorherhighschool,prepschoolorcollegiateinstitutionmaybeusedtosatisfythemedicalexaminationrequirementprovideditwasacceptedbytheprospectivestudent-athlete’shighschool,prepschoolorcollegiateinstitutionforhisorherparticipationinathleticsduringtheacademicyearinwhichthetryoutisconducted.

● Theexaminationorevaluationshallincludeasicklecellsolubilitytest(SST),unlessdocumentedresultsofapriortestareprovidedtotheinstitutionortheprospectivestudent-athletedeclinesthetestandsignstheSickleCellTraitWaiverforProspectiveStudentAthleteformprovidedbyBiolaUniversity.

7. Priortothetryouttheheadcoachordesigneemustsubmitallrequireddocuments

andTryoutForm,viaARMS,totheassistantathleticdirectorforcompliance/SWAforapproval.

8. Thetryoutwillbecancelledifanyoftherequireddocuments(recentphysical,Sickle

Celltestresults,BiolaUniversityparticipationwaiverandtranscripts)aremissingoriftheproperapprovalhasnotbeenreceivedfromtheassistantathleticdirectorforcompliance/SWAandthedesignatedathletictrainerpriortothatstartofthetryout.

9. PSAsmustbeaddedtotheCountableAthleticallyRelatedActivity(CARA)log.

CurrentEnrolledStudents(Non-RecruitedWalk-On)Forthepurposesoftheseprocedures,adefinitionofanon-recruitedwalk-onisanon-recruitedBiolaUniversitystudentjoiningateamafterthefirstpermissiblepractice.

1. Thecurrentenrolledstudentmustmeetwiththecoachandreceivethecoach’sapprovaltotryout.Thecoachisalsoresponsibleforinformingthecurrentenrolledstudentthathe/shemustbringproofofaphysicalexamination(withinthepastsixmonths),SickleCelltestresultsorwaiverandBiolaUniversityParticipationWaiverbeforeatryoutmayoccur.Beforeatryoutcanoccuritmustbeapprovedbythe

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assistantathleticdirectorforcompliance/SWAandthedesignatedathletictrainer.

2. Thelengthofthetryoutshallnotexceed14consecutivecalendardaysandthestudentmustbeaddedtotheCARALog.

3. Ifthecurrentenrolledstudentisofferedarosterspot,thecoachmustnotifythe

assistantathleticdirectorforcompliance/SWAimmediately.

4. Theheadcoachmustconfirmthatshe/hehasspokenwiththewalk-onandiswillingtoprovidearosterspot.Theheadcoachmustalsoconfirmthatthisstudent-athletewasnotrecruited.

5. Theassistantathleticdirectorforcompliance/SWAmustconfirmthatthewalk-onisenrolledasafull-timestudentinthecurrentsemester.

6. Thewalk-onwillmeetwiththeassistantathleticdirectorforcompliance/SWAtodiscuss:

● walk-onprocedures; ● eligibly; ● completetherequiredNCAAandBiolaUniversitydocuments; ● theStudent-AthleteHandbookonline;

The45-dayclearanceforcompetitionwillstartonthisday.

7. Thewalk-onwillmeetwiththeheadathletictrainerandwillfilloutandsubmitallrequireddocuments.

8. Oncethewalk-onhascompletedtherequireddocumentsandhasbeenclearedby

theassistantathleticdirectorforcompliance/SWA,he/shebecomesastudent-athleteandmaypracticeonly.Thewalk-onwillhave45daystobeclearedbytheEligibilityCenterandtheOfficeoftheRegistrarforcompetition.

9. Theassistantathleticdirectorforcompliance/SWAwilladdthewalk-ontothe

rosterinARMSandtheNCAAFinancialAidFormSummary.

10. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoach,athleticsdepartment,OfficeoftheRegistrarandFinancialAidOfficeoftherosterchangeviatheChangeinRosterforminARMS.

11. TheOfficeoftheRegistrarwillcertifythewalk-onforcompetitionaccordingtoBiolaUniversityacademicrequirements.

12. TheEligibilityCenter,OfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAwillcertifyamateurism.

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13. Afteracademicandamateurismhasbeencertified,theassistantathleticdirectorfor

compliance/SWAwillnotifythewalk-on,headcoachandathleticsdepartmentthathe/sheiseligibleforcompetition.

14. TheOfficeoftheRegistrarwilladdthewalk-ontothePacWestEligibilityReportForm.OncetheOfficeoftheRegistrarcompletestheform,theassistantathleticdirectorforcompliance/SWAwillobtaintherequiredsignaturesandsubmittheformtothePacWestConferenceoffice.

15. Theheadcoachwilladdthewalk-ontotheCARAlog.

Playing&PracticeSeasonsTheassistantathleticdirectorforcompliance/SWAisresponsibleformonitoringtheplayingandpracticeseasonsforallBiolaUniversityintercollegiateteamsthroughplayingseasondeclarationsandCARAlogsbothinandoutofseason.AllplayingandpracticeseasondocumentationwillbesubmittedbytheheadcoachviaARMSthroughtheDeclarationofPlayingSeasonFormandCARALogs.

DeclarationofPlayingSeason● Theheadcoachisresponsibletosetupameetingwiththeassistantathleticdirectorfor

compliance/SWAtoreviewtheirDeclarationofPlayingSeasonForm,seasoncalendarandcontestschedule(allinARMS)bythedatesbelow:

o Fall&wintersports—byJune1(crosscountry,volleyball,soccer,swimmingandbasketball)

o Springsports—byJune30(baseball,golf,softball,track&fieldandtennis) ● Intheeventofachangeaftertheinitialsubmissionallschedulesandathleticevent

changesmustbesubmittedviatheAthleticEventChangeforminARMSandmustbeapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagementthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWA.

● Itistheentireathleticsdepartment’sresponsibilitytoensureeachteamisabidingbytheirsubmittedchampionship/non-championshipdatesforpracticeandcompetition.

CountableAthleticallyRelatedActivities(CARA)Countablehoursmustberecordedonadailybasisforeachstudent-athleteregardlessofwhetherthestudent-athleteisparticipatinginanindividualorteamsport.Anycountableindividualorgroupathleticallyrelatedactivitymustcountagainstthetimelimitationforeachstudent-athletewhoparticipatesintheactivitybutdoesnotcountagainsttimelimitationsforotherteammemberswhodonotparticipateintheactivity.

Countableathleticallyrelatedactivitiesincludeanyrequiredactivitywithanathleticspurpose,involvingstudent-athletesandatthedirectionof,orsupervisedby,anymemberormembersofaninstitution’scoachingstaff(includingstrengthandconditioningcoaches)andmustbecountedwithintheweeklyanddailylimitationsnotedinNCAABylaw17.Administrativeactivities(e.g.,academicmeetings,compliancemeetings)shallnotbe

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consideredascountableathleticallyrelatedactivities.[SeeBylaw17forfurtherinformationregardingtheexceptionforsummerworkoutsinfallchampionshipsports(includinggolfandtennis,forthoseinstitutionsthatconductthechampionshipsegmentduringthefall).]

Thefollowingactivitiesareconsideredcountableathleticallyrelatedactivitiesforthepurposeofpracticehourlimitations:

a) Practice(nomorethanfourhoursperday)

b) Athleticmeetingswithacoachthatareinitiatedorrequiredbythecoach

c) Competition(countsasthreehoursregardlessofactuallength)

d) Field,floor,oron-courtactivities

e) Settingupoffensiveanddefensivealignments

f) On-courtoron-fieldactivitiescalledbyanymemberoftheteamandconfinedtomembersoftheteamattherequestofthecoachingstaff

g) Requiredweighttrainingandconditioningactivities

h) Requiredparticipationincamps/clinics

i) Visitingthecompetitionsiteingolforcrosscountry

j) Participationoutsidetheregularseasoninindividualskill-relatedinstructionalactivitieswithamemberofthecoachingstaff

k) Discussionorreviewoffilm

l) Participationinaphysicalactivityclassforstudent-athletesonlyandtaughtbyathleticsstaff

m) Participationinclinicsinwhichstudent-athletesandcoachesarebothpresent

NCAALimitationsDailyandWeeklyHourLimitations—PlayingSeason/ChampionshipSegment

Astudent-athlete’sparticipationincountableathleticallyrelatedactivities(seeBylaw17)shallbelimitedtoamaximumoffourhoursperdayand20hoursperweek.

GolfPractice—RoundExceptionApracticeroundofgolfmayexceedthefour-hours-per-daylimitation,buttheweeklylimitof20hoursshallremainineffect.Apracticeroundplayedonthedaybeforethestartofanintercollegiategolftournamentatthetournamentsiteshallcountasthreehours,regardlessoftheactualdurationoftheround.

WeeklyHourLimitations—OutsideofPlayingSeason

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Insportsoutsideoftheirchampionshipsegment,duringtheacademicyear,onlyastudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbepermitted,asfollows:

1. Inwinterchampionshipsports,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction,asfollows:a. Inbasketball,fromSept.7ortheinstitution’sfourthdayofclassesforthefall

term,whicheverisearlier,throughthedaybeforeOct.15.

b. Inswimminganddivingandtrackandfield,fromSept.7ortheinstitution’sfourthdayofclassesforthefallterm,whicheverisearlier,throughtheinstitution’sdeclaredstartdateofpractice.

2. Inspringchampionshipsports,fromSept.7ortheinstitution’sfourthdayofclasses

forthefallterm,whicheverisearlier,throughthedaybeforetheinstitution’sdeclaredstartdateofthenon-championshipsegment,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction;

3. Infallchampionshipsports,fromthebeginningoftheinstitution’ssecondtermoftheacademicyear(e.g.,winterquarter,springsemester)throughthedaybeforetheinstitution’sdeclaredstartdateofthenon-championshipsegment,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction;

4. InNationalCollegiateChampionshipssports,fromthebeginningoftheinstitution’sacademicyearthroughthedaybeforetheinstitution’sdeclaredstartdateofpractice,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesandskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursmaybespentonteamactivitiesand/orskillinstruction;and

5. Followingtheinstitution’sfinalcontestordateofcompetitioninthesegmentthatconcludeswiththeNCAAchampionship,astudent-athleteisprohibitedfromengagingincountableathleticallyrelatedactivitiesforaperiodof14consecutivecalendardays.Betweentheendofthe14-daybreakperiodortheendofthenon-championshipsegment,andoneweekpriortothebeginningoftheinstitution’sfinal

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examinationperiod,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstructionsetforthinBylaw17.

Non-championshipSegmentAthleticallyRelatedActivitiesStudent-athletesandmembersofthecoachingstaffshallnotengageincountableathleticallyrelatedactivitiesoutsidethechampionshipsegment,exceptforthefollowing;Inbaseball,crosscountry,soccer,softball,andvolleyballthedailyandweeklyhourlimitations,duringthenon-championshipsegment,shallbelimitedtoamaximumoffourhoursperdayand15hoursperweek.

1. DuringthesegmentinwhichtheNCAAchampionshipsegmentdoesnotoccur,student-athletesmayparticipateinanypracticeorcompetitionactivitiesbyotherlegislationprovidedsuchactivityisrestrictedtoaperiodof45consecutivecalendardays,omittingvacationandexaminationdaysofficiallyannouncedontheinstitution’scalendaranddaysduringwhichtheinstitutionisclosedduetoinclementweather,aslongasnopracticeorcompetitionoccursonsuchdays.

2. The45-consecutivecalendardaysmustbewithinthedatessetforthbyBylaws17.2.5and17.2.6,andshallnotcommencepriortoSeptember7ortheinstitution'sfourthdayofclasses,whicheverisearlier.

3. Thedaysinwhichpracticeandcompetitionareprohibitedmaybeexemptedfromtheperiodof60consecutivecalendardays.

Ingolfandtennis,duringthenon-championshipsegment,astudent-athlete’sparticipationincountableathleticallyrelatedactivitiesshallbelimitedtoamaximumofhourhoursperdayand20hoursperweek.

1. Ingolfandtennis,duringthesegmentinwhichtheNCAAchampionshipsegmentdoesnotoccur,student-athletesmayparticipateinanypracticeorcompetitionactivityaspermittedbyotherlegislationprovidedsuchactivityisrestrictedtoaperiodof60consecutivecalendardays,omittingvacationandexaminationdaysofficiallyannouncedontheinstitution’scalendaranddaysduringwhichtheinstitutionisclosedduetoinclementweather,aslongasnopracticeorcompetitionoccursonsuchdays.

2. The60-consecutivecalendardaysmustbewithinthedatessetforthbyBylaws17.2.5and17.2.6,andshallnotcommencepriortoSeptember7ortheinstitution'sfourthdayofclasses,whicheverisearlier.

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3. Thedaysinwhichpracticeandcompetitionareprohibitedmaybeexemptedfrom

theperiodof60consecutivecalendardays.Duringthenon-championshipsegment,allathleticallyrelatedactivities,inallsports,shallbeprohibitedduringtwocalendardaysperweek.SkillInstruction–OutsideofPlayingSeasonParticipationbystudent-athletesinindividualskill-relatedinstructionispermittedoutsidetheinstitution’sdeclaredplayingseasoninaccordancewithBylaw17.

ConditioningActivities–OutsideofPlayingSeasonConditioningdrills,aspermittedinBylaw17thatsimulategameactivitiesarepermissible,providednooffensiveordefensivealignmentsaresetupandnoequipmentrelatedtothesportisused.Inswimminganddiving,astudent-athletemaybeinvolvedwithin-poolconditioningactivitiesandswimming-specificequipment(e.g.,startingblocks,kickboards,pullbuoys)maybeused.

PracticeProhibitedAfterCompetitionPracticemaynotbeconductedatanytime(includingvacationperiods)aftercompetition,exceptbetweencontests,roundsoreventsduringamultidayormulti-eventcompetition(e.g.,double-headersinsoftballorbaseball,roundsofgolfinamulti-daytournament).

Non-countableAthleticallyRelatedActivitiesThefollowingactivitiesarenotconsideredcountableathleticallyrelatedactivitiesforthepurposeofpracticehourlimitations:

a) Compliancemeetings

b) Meetingswithacoachthatareinitiatedbythestudent-athlete

c) Drug/alcoholeducationalmeetingsorlifeskillsrelatedmeetings

d) Studyhall,tutoring,oracademicmeetings

e) Student-AthleteAdvisoryCommittee(SAAC)meetings

f) Voluntaryweighttrainingnotconductedbyacoach

g) Voluntarysport-relatedactivities,noattendancetaken,nocoachpresent,noreporttothecoaches

h) Travelingto/fromthesiteofcompetition

i) Trainingroomactivities

j) Recruitingactivities(e.g.,studenthost)

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k) Pregameandpost-gamemeals

l) Attendingbanquets

m) Fund-raisingactivitiesorpublicrelations/promotionalactivitiesorcommunityservice/engagementprojects

n) Biblestudies

o) Captain’spractice(atthedirectionofthecaptainorplayersonly),noreportofattendancetothecoaches

CARALogsAuditingProceduresTheproceduresfordocumentingweeklyathleticallyrelatedactivitiesareasfollows:

1. TheheadcoachisresponsibleforsubmittingaweeklyCARALogtotheassistantathleticdirectorforcompliance/SWAviaARMSbyTuesdayat7:00p.m.fromthepreviousweek.

● BiolaUniversityhasdefinedtheweekasMondaythroughSunday(Sundayisthedayoff).

● Foreachday,theheadcoachisresponsibleforindicatingthedateandthelengthofallteamactivityinthefollowingareas:practice,competition,teammeeting,conditioning,weighttrainingandfilmreview.

2. Requiredapproval,viaARMS,fortheCARAlogsareasfollows:

● Championshipsegment(in-season)—Coach,designatedstudent-athleterepresentativeandtheassistantathleticdirectorforcompliance/SWA’sapproval

● Non-championshipsegment(outofseason)—Coach,designatedstudent-athleterepresentative,andtheassistantathleticdirectorforcompliance/SW’sapproval.

● Ifnocountablehoursfortheweekarerecordedonlytheassistantathleticdirectorforcompliance/SWA’sapprovalisnecessary.

3. Theassistantathleticdirectorforcompliance/SWAreviewsallweeklyCARAlogs.

4. Randomteampracticecheckswillbeconductedbytheassistantathleticdirectorforcompliance/SWAtoensurecompliancewithintheNCAAbylawsoftheplayingandpracticelegislation.

5. Thedirectorofathleticsisnotifiedofanymissingformsorviolations.

6. Theassistantathleticdirectorforcompliance/SWAwillinvestigateallpossibleviolations.

WeeklyCARAReportsTheheadcoachisresponsibleforcompletingandsubmittingallCARAlogsinatimely

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mannertoallowtheselectedstudent-athletetoreviewandapprovetheCARALogbyTuesdayat7:00p.m.fromthepreviousweek(Monday-Sunday).Oncesubmittedbytheheadcoachandapprovedbytheselectedstudent-athletetheassistantathleticdirectorforcompliance/SWAwillreviewtheCARALog.

VoluntaryAthleticallyRelatedActivitiesInorderforanyathleticallyrelatedactivitytobeconsideredvoluntary,allofthefollowingconditionsmustbemet:

1. Thestudent-athletemustnotberequiredtoreportbacktoacoachorotherathleticsdepartmentstaffmember(e.g.,strengthcoach,trainer,manager)anyinformationrelatedtotheactivity.Inaddition,noathleticsdepartmentstaffmemberwhoobservestheactivity(e.g.,strengthcoach,trainer,manager)mayreportbacktothestudent-athlete’scoachanyinformationrelatedtotheactivity;

2. Theactivitymustbeinitiatedandrequestedsolelybythestudent-athlete.Neithertheinstitutionnoranyathleticsdepartmentstaffmembermayrequirethestudent-athletetoparticipateintheactivityatanytime.However,itispermissibleforanathleticsdepartmentstaffmembertoprovideinformationtostudent-athletesrelatedtoavailableopportunitiesforparticipatinginvoluntaryactivities(e.g.,timeswhenthestrengthandconditioningcoachwillbeondutyintheweightroomoronthetrack).Inaddition,forstudentswhohaveinitiatedarequesttoengageinvoluntaryactivities,theinstitutionoranathleticsdepartmentstaffmembermayassignspecifictimesforstudent-athletestouseinstitutionalfacilitiesforsuchpurposesandinformthestudent-athletesofthetimeinadvance;

3. Thestudent-athlete’sattendanceandparticipationintheactivity(orlackthereof)

maynotberecordedforthepurposesofreportingsuchinformationtocoachingstaffmembersorotherstudent-athletes;and

4. Thestudent-athletemaynotbesubjectedtopenaltyifheorsheelectsnottoparticipateintheactivity.Inaddition,neithertheinstitutionnoranyAthleticsDepartmentstaffmembermayproviderecognitionorincentives(e.g.,awards)toastudent-athletebasedonhisorherattendanceorperformanceintheactivity.[Note:Coachingstaffmembersmaybepresentduringpermissibleskill-relatedinstructionpursuanttoBylaw17.]

Amateurism

InitialEnrollmentPriortoengaginginpracticeorcompetition,astudent-athleteshallreceivecertificationofamateurstatusforactivitiesthatoccurpriortothecertificationorinitialfull-timeenrollmentatanNCAADivisionIIinstitution(NCAABylaw12).

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BiolaUniversityisresponsibleforcertifyingtheamateurstatusofaprospectivestudent-athleteonaformprovidedbytheNCAA(includingtwo-yearandfour-yearcollegetransfersinitiallyenrollingatanNCAADivisionIIinstitution)fromthetimeheorsherequestsafinalcertificationbeissuedbytheNCAAEligibilityCenterorheorsheinitiallyenrollsasafull-timestudentatanNCAADivisionIorIIinstitution(whicheveroccursearlier).ThecompletedformshallbemaintainedonfileatBiolaUniversitywithothereligibilitydocumentsandshallbeavailableforexaminationonrequestbytheNCAA,andiftheinstitutionisamemberofaconference,anauthorizedconferencerepresentative(NCAABylaw12).

TheNCAAEligibilityCenter,OfficeoftheRegistrarandBiolaUniversityathleticsdepartment,together,verifyamateurismforallstudent-athletes.

● InitialAmateurism—TheNCAAEligibilityCentercertifiesinitialamateurismforallprospectivestudent-athletes.

● Theheadcoachmustverifythattheprospectivestudent-athlete(PSA)isregisteredwiththeNCAAEligibilityCenter(EC).Theheadcoachisresponsibleforinformingtheprospectivestudent-athletetoselectasportintheECandtocompletetheamateurismsection.

● TransferAmateurism—Transfersarerequiredtogothroughamateurismre-certificationwiththeNCAAEligibilityCenteratthesametimetheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAisresearchingthetransfer’samateurism.

● Theheadcoachisalsoresponsibleforinformingtwo-yeartransfersthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.

● Theheadcoachisalsoresponsibleforinformingfour-yearprospectivetransferstudent-athletesthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.

● TheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAreviewspreliminaryNCAAEligibilityCentercertificationstodetermineinitialandamateureligibilityforallfreshmenstudent-athletes.Uponreceiptofatransferstudent-athlete'sapplicationandthesubmissionofofficialtranscriptstotheinstitution,theOfficeoftheRegistrarwillworkwiththeassistantathleticdirectorforcompliance/SWAtoconfirmtheresultsofinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandwillcomparethemwithinformationprovidedbythestudent-athleteontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm.

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● TheOfficeoftheRegistrarwillreviewtheHistoricalQuestionnaireandPermissiontoContact/TransferTracerFormandwillaccesstheNationalStudentClearinghousetoverifytheinformationreceivedandtoaccountforanymissedsemestersofattendanceordelayedenrollment.

● ContinuingAmateurism—theassistantathleticdirectorforcompliance/SWAmonitors

amateurismduringthetimeastudent-athleteisenrolledatBiolaUniversity.

● Theassistantathleticdirectorforcompliance/SWAwillhaveallstudent-athletescompletetheHistoricalQuestionnairepriortomandatoryfallallstudent-athletemeetingeachyear.

● Uponcompletion,theHistoricalQuestionnaireissubmittedtotheassistantathleticdirectorforcompliance/SWAandreviewed.

● AnyoutsideaidreceivedmustbeindicatedontheHistoricalQuestionnaire.AnyformsthatindicateanyoutsideaidisbeingreceivedwillbesenttotheFinancialAidOfficeforreview.WhentheFinancialAidOfficeisnotifiedofoutsideaidbythestudent-athlete,itisrecordedontheHistoricalQuestionnaire,orisreceivedaftertheHistoricalQuestionnaireiscompleted,thestudent-athletewillalsobesentaFinancialAidClarificationFormfromtheFinancialAidOfficetoverifytheoutsideaid.

● Afteracademicandamateurismhasbeencertified,theassistantathleticdirectorfor

compliance/SWAwillnotifytheheadcoachandathleticsdepartmentthatthestudent-athleteiseligibleforcompetition.

● Atanytimetheheadcoach,OfficeoftheRegistrar,orassistantathleticdirectorfor

compliance/SWAisawareofquestionableamateurismtheassistantathleticdirectorforcompliance/SWAwillnotifytheNCAAEligibilityCenterimmediately.

MaintainingAmateurStatusandEligibilityStudent-athletescanloseamateurstatusand/orloseeligibilityif:

1. Followinginitialfull-timecollegiateenrollment,astudent-athleteuseshisorherathleticskill(directlyorindirectly)forpayinanyforminthatsport;

2. Followinginitialfull-timecollegiateenrollment,astudent-athleteacceptsapromiseofpayevenifsuchpayistobereceivedfollowingcompletionofintercollegiateathleticsparticipation;

3. Followinginitialfull-timecollegiateenrollment,thestudent-athletesignsacontractorcommitmentofanykindtoplayprofessionalathletics,regardlessofitslegalenforceabilityoranyconsiderationreceivedatthetimeofsigning;

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4. Followinginitialfull-timecollegiateenrollment,thestudent-athletereceives,directlyorindirectly,asalary,reimbursementofexpensesoranyotherformoffinancialassistancefromaprofessionalsportsorganizationbasedonathleticskillorparticipation,exceptaspermittedbyNCAArulesandregulations;

5. Followinginitialfull-timecollegiateenrollment,thestudent-athletecompetesonaprofessionalathleticsteam,evenifnopayorremunerationforexpenseswasreceived;or

6. Thestudent-athleteentersintoanagreementwithanagentwhetherpriortoorfollowinginitialfull-timecollegiateenrollment.

7. Thestudent-athleteentersaprofessionaldraft.

OutsideCompetitionItispermissibleforstudent-athletestoparticipateinoutsidecompetitionduringtheacademicyearinthestudent-athlete’ssport(otherthanbasketball),aslongasthestudent-athleterepresentsonlyhimselforherselfinthecompetitionanddoesnotengageincompetitionasamemberoforreceiveexpensesfromanoutsideteam.Insportsotherthanbasketball,astudent-athletewillbecomeineligibleif,afterenrollingatBiolaUniversity,theyparticipateasamemberofanyoutsideteaminanynon-collegiate,amateurcompetitionduringtheseasonintheirsport.Thestudent-athletewillremainineligibleuntiltheNCAADivisionIICommitteeonStudent-AthleteReinstatementrestoreseligibility.Thisincludestournamentplay,exhibitiongamesorotheractivitiesintheirsportoutsideoftheirBiolaUniversityteam.

Whenastudent-athleteisdeterminedtobeineligibleunderanyapplicableprovisionoftheconstitution,bylawsorotherregulationsoftheNCAA,thememberinstitution,havingappliedtheapplicableruleandhavingwithheldthestudent-athletefromallintercollegiatecompetition,mayappealtotheCommitteeonStudent-AthleteReinstatementforrestorationofthestudent’seligibility,providedtheinstitutionconcludesthatthecircumstanceswarrantrestorationofeligibility.ThecomplianceofficewilladministerandmonitorthecollectionofthePermissionforOutsideCompetitionApprovalForms.Theheadcoachandtheassistantathleticsdirectorforcompliance/SWAmustapproveparticipationofastudent-athleteinoutsidecompetition.Theheadcoachmustensurethatthestudent-athlete(s)understandandobeyallNCAAregulationspertainingtooutsidecompetition.Thestudent-athlete(s)isrequiredtoinformthecomplianceofficeimmediatelyofanyofferorreceiptofprivileges,benefitsorawards.Procedures:

1. Thestudent-athletewillinformtheheadcoachofhis/herdesiretoparticipatein

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outsidecompetition.

2. Thestudent-athletewillsubmitthePermissionforOutsideCompetitionApprovalFormtotheirheadcoachforapproval.

3. Ifapproved,thePermissionforOutsideCompetitionApprovalFormissubmittedto

thecomplianceofficeforreviewandapproval.

4. Acopyoftheformprovidedwillremainonfileinthestudent-athlete’sprofileinARMS.

5. TheComplianceOfficewillrequireallstudent-athletestocompleteaHistorical

Questionnaireatthebeginningofeachschoolyeartoverifyandattesttoanyoutsidecompetitionandreaffirmamateurstatus.

Competition-relatedexpensesfromanoutsidesponsorFollowinginitialfull-timecollegiateenrollment,participationinthefollowingactivitiesandreceiptofthefollowingbenefitswillnotjeopardizetheamateurstatusofanindividual:

1. ActualandNecessaryExpensesfromanOutsideAmateurSportsTeamorOrganization.Receiptofactualandnecessaryexpensesfromanoutsideamateursportsteamororganizationforcompetitionandpracticeheldinpreparationforsuchcompetition.Practicemustbeconductedinacontinuoustimeperiodprecedingthecompetitionexceptforpracticesessionsconductedbyanationalteam,whichoccasionallymaybeinterruptedforspecificperiodsoftimebeforethecompetition;

2. Fromoutsidesponsors.a. Anindividualwhoparticipatesinasportasamemberofateammayreceive

actualandnecessaryexpensesforcompetitionandpracticeheldinpreparationforsuchcompetition(directlyrelatedtothecompetitionandconductedduringacontinuoustimeperiodprecedingthecompetition)fromanoutsidesponsor(e.g.,neighbor,business)otherthananagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.

b. Anindividualwhoparticipatesinasportasanindividual(notamemberofateam)mayreceiveactualandnecessaryexpensesassociatedwithanathleticseventandpracticeimmediatelyprecedingtheevent,fromanoutsidesponsor(e.g.,neighbor,business)otherthananagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.

3. Prizemoneybasedonplacefinisha. IndividualSports.Inindividualsports,receiptofprizemoneybasedonplace

finishorperformanceinanopenathleticsevent.Thecompetitionmustoccuroutsidetheinstitution'sdeclaredplayingseasonduringthe

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institution'sofficialsummervacationperiod.Inaddition,suchprizemoneyshallnotexceedthestudent-athlete'sactualandnecessaryexpensesandmaybeprovidedonlybythesponsoroftheevent.Actualandnecessaryexpensesshallnotincludetheexpensesorfeesofanyoneotherthanthestudent-athlete.

Followinginitialfull-timecollegiateenrollment,anindividual'sparticipationinthefollowingactivitiesorreceiptofthefollowingbenefitswilljeopardizetheindividual'samateurstatusandeligibilityforintercollegiateparticipationinaparticularsport:

1. FromNon-permissibleEntities.Receiptofanyexpenses,includingactualandnecessaryexpensesoranyotherformofcompensation,toparticipateinathleticscompetition(whilenotrepresentinganeducationalinstitution)fromanagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.

2. PreferentialTreatment,BenefitsorServices.Receiptofpreferentialtreatment,benefitsorservicesbecauseoftheindividual'sathleticsreputation,skillorpaybackpotentialasaprofessionalathlete,unlesssuchtreatment,benefitsorservicesarespecificallypermittedunderNCAAlegislation.

3. PaymentBasedonPlaceFinish.Anypayment,includingactualandnecessary

expenses,conditionedontheindividual'sorteam'splacefinishorperformanceorgivenonanincentivebasis,orreceiptofexpensesinexcessofthesamereasonableamountforpermissibleexpensesgiventoallindividualsorteammembersinvolvedinthecompetition.

InvolvementwithProfessionalTeams-TryoutsStudent-athletesarepermittedtotryoutafterinitialenrollment.Astudent-athletemaytryoutwithaprofessionalathleticsteam(orparticipateinacombineincludingthatteam)inasportorpermitaprofessionalathleticsteamtoconductmedicalexaminationsatanytime,providedtheindividualdoesnotmissclass.Astudent-athletemayreceiveactualandnecessaryexpensesrelatedtothetryoutfromaprofessionalsportsorganization,providedthetryoutdoesnotexceed48hours.The48-hourtryoutperiodbeginsatthetimetheindividualarrivesatthetryoutlocation.Atthecompletionofthe48-hourperiod,theindividualmustdepartthelocationofthetryoutimmediatelyinordertoreceivereturntransportationexpenses.Atryoutmayextendbeyond48hoursiftheindividualself-financesadditionalexpenses,includingreturntransportation.

MalePracticePlayerAmalestudentormalestudent-athlete(seeBylaw17)mayengageinpracticesessionswithwomen’steamsunderthefollowingconditions:

1. Malestudentswhopracticewithaninstitution’swomen’steammustbecertifiedin

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accordancewithallapplicableNCAAeligibilityregulationsforpractice(e.g.,enrolledinaminimumfull-timeprogramofstudies,signaNCAADrug-TestingConsentForm,includedontheinstitution’seligibilitylist,certifyinsurancecoverageofmedicalexpensesperConstitution3.3,andundergoamandatorymedicalexaminationperBylaw17).Amalestudentwhopracticeswithaninstitution’swomen’steamisnotrequiredtohavehisamateurismstatuscertifiedbytheNCAAEligibilityCenter.

2. Formalepracticeplayersitisnotpermissibleforaninstitutiontoprovidemalestudentsfinancialassistance,whichincludesroomandboard,tuitionandfees,andbooks,inreturnforpracticingwiththewomen’steam.

3. Itisnotpermissibleforaninstitutiontoprovideawardsandbenefitstomale

practiceplayers,assetforthinBylaw16.

4. Itisnotpermissibleforaninstitutiontoprovidemalepracticeplayersroomandboardsotheycanstayoncampusduringavacationperiodtoparticipateinpracticesessionswithawomen’steam.

5. Itisnotpermissibleforamalestudentormalestudent-athletewhoisservingan

academicyearinresidenceasanon-qualifiertoparticipateinpracticesessionswithawomen’steam.

6. Itispermissibleforaninstitutiontoprovidepracticeappareltomalepractice

playersforthepurposeofpracticingwithawomen’steam.

Femalesportsarepermittedtousemalepracticeplayerswhomeetallofthefollowingqualifications:

● Themalepracticeplayermustbelistedonthewomen’steamNCAAFinancialAidFormSummaryasacurrentstudent-athlete.

● Themalestudentmustbeanon-scholarshipathlete. ● Themalestudentmustbeenrolledfull-timeduringthetermthathepracticeswitha

women’steam. ● Malepracticeplayersmustbeincludedintheteam’sCARALog.

Theproceduresformalepracticeplayersforfemalesportsarethefollowing:

1. Theheadcoachisresponsiblefornotifyingtheassistantathleticdirectorforcompliance/SWA,viae-mail,ofthenameandemailaddressofanymalestudentswhotheyrecommendtoserveasmalepracticeplayers.

2. Theassistantathleticdirectorforcompliance/SWAisresponsibleforcontactingthepotentialmalepracticeplayersoftherequirementandnotifiestheheadcoachthepotentialmalepracticeplayerhasbeencontacted.

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3. Thepotentialmalepracticeplayerswillnotifytheheadcoachandassistantathleticdirectorforcompliance/SWAoftheirdesiretomoveforwardwithbecomingamalepracticeplayer.

4. Theassistantathleticdirectorforcompliance/SWAwillinitiatetheMalePracticePlayerCertificationformnotifyingtheOfficeoftheRegistrar,FinancialAidOfficeandAthleticTrainingoftheresponsibilitiestocertifythemalepracticeplayer.

5. Onceassistantathleticdirectorforcompliance/SWAcertifiesmalepracticeplayersforpractice,thedirectoroffinancialaidordesigneeisresponsibleforaddingthemtotheNCAAFinancialAidFormSummary.Theassistantathleticdirectorforcompliance/SWAwillalsonotifythedirectorofathleticsandFAR.

6. Allmalepracticeplayersarerequiredto:

● CompleteNCAArequiredpaperwork,includingadrug-testingconsentform. ● Undergoamedicalexam. ● Beenrolledinaminimumfull-timeprogramofstudies. ● BecertifiedinaccordancewithallapplicableNCAAeligibilityregulations

forpractice. ● Attendacomplianceeligibilitymeetingwiththeassistantathleticdirector

forcompliance/SWAbeforeengaginginapracticesessionwithawomen’steam.

7. Oncethemalepracticeplayeriscertifiedtheassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachandmalepracticeplayerindicatingthemalepracticeplayercanbegintopracticewiththewomen’steam.

8. TheheadcoachisresponsibleforincludingmalepracticeplayersonthepracticelogsandensuringthataccuratetimeisrecordedontheCARAlogsonthedaystheypracticewiththewomen’steam.

Student-AthleteAcademicResponsibilitiesABiolaUniversitystudent-athleteisexpectedtoupholdthehighestacademicstandards.Thegoaloftheuniversityistohaveeachstudent-athletepursueandobtainanacademicdegree.Astudent-athletehastheresponsibilityofattendingclassonaregularbasis,ofcompletingallclassroomassignments,andofconductingthemselvesinallacademicmattersinwaysthatareconsistentwithoptimalclassroomperformance.Student-athletesarerequiredtomeetalluniversityacademicrequirementsaswellalluniversity,ConferenceandNCAAeligibilityrequirements.Itistheresponsibilityofthestudent-athletetoinsurethateligibilityrequirementsarebeingmet.

IntercollegiateAthleticsClassAttendancePolicyRegularclassattendanceisexpectedofallstudents.ClassesareconductedinamannerthatwillencourageacademicexcellenceandthegrowthofChristiancharacter.Thefinal

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authorityforattendanceandanyeffectthatitmighthaveupongradesrestswiththeindividualfacultymember.Thisisduetothetremendousvarietyofclasssizeandpurpose,andthespecificrequirementsinattendance.Studentswhofailtomeettheminimumattendancerequirementofacoursewillbeassignedagradeof“UW”(UnofficialWithdrawal),whichwillinfluencetheirGPAthesameasan“F.”Visitorsandcurrentstudentsmayvisitaclassforamaximumofoneweek(ortheequivalentthereof,basedona15-weekcourse).Afteroneweek,registrationincreditorauditstatusforthecourse(s)isrequired.

Student-athleteswillbeexcusedtomissclassonlyunderthefollowingcircumstancesperNCAADivisionIIrulesandregulations.“Excused”meansthatthestudent-athletewillbegiventheopportunitytomake-upanymissedassignmentsorclassworkwithoutpenalty.Thefollowinginformationisprovidedtostudent-athletes,headcoachesandfacultymembersandisintendedtosummarizeBiolapoliciesonmissedclasstimeduetoathleticscontests.

● Student-athletesarenotpermittedtomissclassforhomepracticeactivities,whichincludes,butisnotlimitedto:practice,weights/conditioning,filmstudy,promotionaleventsorcommunityengagementevents.Therearetwoexceptions:

o Whenateamistravelingtoanaway-from-homecontestandthepracticeisinconjunctionwiththecontest.

o ChampionshipSegmentPractice.Student-athletesrepresentingBiolaataconferenceorNCAAchampionship,shallbepermittedtomissclasstimetoattendpracticeactivitiesinconjunctionwiththeevent.

● Student-athletesarepermittedtomissclassforcompetition,homeandaway,during

thechampionshipsegmentofcompetition.Noclasstimeshallbemissedforcompetition,includingactivitiesassociatedwithcompetition,duringthenon-championshipsegmentofcompetitionperBylaw17.Student-athletesarenotexcusedfromclassesthatendpriortodeparturetimeonthedayoftravel.

● Anystudent-athletethatmissesclassduetoanathleticactivity(i.e.practice,communityengagement),otherthancompetitionduringthechampionshipsegment,willberequiredtositoutCARAactivityfortwicetheamountofclasstimemissed.

● Student-athletesareresponsibletonotifyfacultywithinfivebusinessdaysafterthefirstdayofclassconcerninganyfuturemissedclasstimeduetoathleticscontestsusingtheClassAbsenceReportingForm.Thiswillensuretheindividualfacultymemberhasbeennotifiedofsport-relatedabsencesPRIORtomissingclass.Theformincludesasectionrequestingaccommodationsforcompletionofanymissedassignments.Thismustbecompletedfullybythefacultymemberandreturnedtothestudent-athletewithin72hoursofreceipt.Allmissedclassworkandassignmentsmustbecompletedaccordingtothescheduleestablishedbythefaculty

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memberteachingthecourse.Perinstitutionaldecision,facultymembersareexpectedtoprovidesubstantivelearningassignmentsonthisformforanymissedin-classworkandnotpenalizethestudent-athleteformissingclass.

Note:Anystudent-athletethatdoesnotcompletetheformcorrectlyorontimeisnotprotectedfrommissedclasspenaltiesunderthispolicy.

● Inthecaseoflast-minutetravelitinerarychangesduetounforeseencircumstances,thestudent-athleteisresponsibletopromptlynotifyfaculty(within24hoursofthechange).

Individualfacultymemberswilljudgethevalidityofstudent-athleteabsencesfromclassandmayrequiredocumentationforexcusedabsences.Insuchcasesthestudent-athletewillsubmitawrittenrequesttotheassistantathleticdirectorforcompliance/SWAtorequestthatdocumentationbesenttothefacultymember.Forclassesrequiringmandatoryattendanceincompatiblewiththenumberofplannedabsences,student-athleteswillbeadvisedtoregister,ifpossible,duringasemesterinwhichtheywillnotbeparticipatingintheuniversity-sanctionedactivity.

Ifafacultymemberalreadyhasapolicyinplacethatallowsforaminimumnumberofabsences,missedin-classassignments,and/orlateassignments,thenabsencesduetoathleticscontestswillapplytowardthatpolicyfirst.

Aswithanyacademicissue,student-athletesmayexercisetheirrighttoappealadverseattendancedecisions.Shouldthefacultymemberandstudent-athletebeunabletoagreeonappropriateaccommodationunderthispolicy,eitherpartyshallhavetherighttorequestmediation.Thepersonseekingmediationwillpursueresolutionbymeetingwiththefollowingindividuals(inorder)untiltheissuehasbeenresolved:thedepartmentchair,academicdean,andthevice-provost.Thefacultyathleticsrepresentativemayalsoworktomediatetherequestforaccommodationonbehalfofthefacultymemberorstudent,andmaychoosetocollaboratewiththedirectorofathleticsinthisprocess.

TheIntercollegiateAthleticsClassAttendancePolicyAddendum,foundintheCourseCatalog,wasdevelopedinordertoensurecollaborationbetweenfacultymembersandthestudent-athleteinordertoachievegraduationrequirements.

FinancialAid

FinancialAidPolicyBiolaAthleticsdoesawardmerit-basedfinancialaidforstudentathletes.ThesegrantsaregiveninaccordancewithallNCAAguidelinesandareawardedonayear-by-yearbasis.Awardsareatthesolediscretionofthecoachingandadministrativestaff.Astudent-athletemaybeawardedathleticsaidduringanyterminwhichastudent-athletesisingoodacademicstandingandinregular,full-timeattendance,foramaximumof10semesters.

Themajorityofscholarshipsawardeddonotcoverthefullcostoftuition,roomandboard.

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However,whentheydo,themaximumamountofregularinstitutionalathleticaidthatastudent-athletecanreceivecannotexceedthetotalcostofthefollowing:

1. Tuition;

2. Mandatoryfees;and

3. Boardandroomforthestudent-athleteonly,basedontheofficialboardandroomallowancelistedintheofficialinstitutionalpublication.

Ifanathleticscholarshipexceedstheactualcostoftuitionandthestudent-athleteswishesittocoverthecostofroomand/orboardusingtheathleticscholarship,itisinstitutionalpolicythatthosefundscanonlybeusedforBiolahousingandmeals.Student-athletescannotwithdrawfundsfromtheiraccounttopayfornon-Biolamealsorhousing.Inthecasewhereascholarshipexceedstheactualcostoftuition,classfees,roomandboard,thecoachcanexchangetheexcessregularathleticaiddollarswithabookscholarship,uptotheactualcostofrequiredbooksandsuppliesfortheterm.Ifanathletehasdemonstrated“extremeneed”(astudentwhohasexhaustedallresourcesavailabletothem,includingfamilysupport,assets,loans,institutionalscholarships,andsavingsfromworking),thecoachmayawardarestrictedathleticscholarshipthatcanpayforhealthinsurance.Otherwise,restrictedathleticscholarshipsmayonlypayforactualcostsoftuition,classfees,roomandboard.

ThetotalaidbasedonathleticabilityawardedbytheDepartmentofAthleticsmustnotexceedafullgrant-in-aidandthetotalaidinastudent’spackagemustnotexceedtheestimatedoractualCostofAttendancefortheirprogramand/orundergraduate/graduatestatus.

Internalproceduresandsystemprocessesfortrackingandawardingathleticsgrants-in-aidaredocumentedintheFinancialAidandDepartmentofAthleticsPolicyandProcedureManuals.

Insomecases,theathleticscholarshipmayaffectotherportionsofthestudent-athlete'sfinancialaidpackage.

● Anathleticsscholarshipcannotbe“stacked”ontopoftheneed-basedUniversityAwardbeyondtheamountof$3,000.

● AnystudentwhoisreceivingtheUniversityAwardandanathleticsscholarshipwillhavetheirUniversityAwardreducedbytheamountthattheirequityscholarshipsthatareabove$3,000.

● The$3,000thatcanstackupontheUniversityAwardcanalsobeaffectedbyotherdepartmentalscholarships,suchasscholarshipthroughmusic,film,etc.

Ifastudent-athletehasbeenselectedforthefederalorstateverificationprocess,anyresultingchangestothefederalorstateaidshallbeinaccordancewithallfederalandstate

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regulations,uptoandincludingthelossorreductionofaid.Therecommendationsforstudent-athletestocompletetheentirefinancialaidprocess,includingverification,areasfollows:

Description BiolaUniversityTargetCompletionDates

Newstudent-athletesadmittedforfallsemester

May30

Newstudent-athleteadmittedafterJuly31 Within30calendardaysoffirstwrittennotificationtostudent-athlete

Newstudent-athletesadmittedforspringsemester

Firstdayofspringsemesterclasses

Returningstudent-athletes July1

Ifastudent-athletehasrequestedandfilesaSpecialCircumstancesAppeal(financialappeal),anyresultingchangestothefederal,stateorinstitutionalaidshallbeinaccordancewithallfederalandstateregulationsandinstitutionalpolicies,uptoandincludingtheincrease,lossorreductionofaid.

ResponsibilityoftheFinancialAidOfficeMonitoringindividualandteamlimitsistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Student-athletesattheinstitutionmaynotreceivecountableinstitutionalaidoverafullgrant-in-aidasdefinedbyNCAADivisionIIthatincludestuition,requiredfees,room,boardandbooksandsuppliesrequiredbyacourse.

TheFinancialAidOfficeisassignedthedutyofapplying,reviewingandverifyinganyathleticallyrelatedfinancialaidtothefinancialaidpackageandisresponsibleforpackagingallathleticaid,institutionalaidandoutsideaidawards.Theassistantathleticdirectorforcompliance/SWAwillmonitortheoverallaideligibility.TheFinancialAidOfficewillinputallfinancialdataintoBannerthatwillthenbereflectedintheARMScompliancesoftware.

TheFinancialAidOfficewilldetermineeligibilityforstate,federalandnon-athleticinstitutionalaid.ThisdatawillthenbeavailableforusebyBiolaAthleticsfordeterminingathleticsscholarshipeligibility.BiolaAthleticswilldeterminetheamountofastudent’sathleticawardandcommunicatetheamounttotheFinancialAidOfficeviatheAthleticScholarshipAgreementform.TheFinancialAidOfficeisresponsibleforrecordingtheamountinBanner,whichwillthenbereflectedintheARMScompliancesoftware.TheFinancialAidOfficewilladdtheathleticsscholarshiptothestudent’stotalaidpackage.

TheFinancialAidOfficemustassumethefollowingresponsibilities:

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1. Determinetheinstitution’scostofattendanceandfullgrant-in-aidperprogramand/orundergraduate/graduatestatus.

2. Verifycountableandnon-countableaidperNCAAregulations(effectiveAugust1,2018:onlyathleticaidwillbecountable)

3. InputfinancialinformationfortheNCAAFinancialAidReport.

4. Monitorforcomplianceregardinggrant-in-aidlimits,costofattendancelimits,equivalencylimitsandteambudgetlimits.

5. Processtheinitialandannualrenewal/non-renewalofathleticsaid,alongwithallothertypesofaid,andanyincreasesorreductionsduringtheterm.

6. ConfirmathleticaideligibilityperathletepertermasdeterminedbytheOfficeoftheRegistrarpriortoathleticaiddisbursement.

7. Assisttheassistantathleticdirectorforcompliance/SWAinmonitoringbylawsintheNCAADivisionIIManual.

8. Updateinstitutionalpolicies,procedures,andhandbooksrelatingtoathleticfinancialaid.

9. Applyingsummeraid,asdeterminedbyBiolaAthletics.

10. Annuallyset-upBannerfundcodesandARMSdataextractrelatedtoallathleticallyrelatedaid.

ProcessforInitialAwardingofAthleticScholarshipsforNew,IncomingStudent-Athletes

1. Theheadcoachofeachsportisresponsibleforverifying,withthedirectorofathleticsandtheassociateathleticdirectorforinternaloperations,thatsufficientfundsareavailableforawardsandformonitoringthepermissiblenumberofequivalenciesinhisorhersportpriortomakinganycommitmenttoaprospectivestudent-athlete(PSA).

2. TheheadcoachofeachsportisresponsibleforsubmittingtheNLIRequestForm,

viaARMSbytheappropriatedeadline.ThecoachmustprovidethePSA’sfullname,NCAAID#,mailingaddress,dateofbirth,currentPSAstatus(i.e.highschoolsenior,transfer)andrecommendedathleticsscholarshipamount.

3. Atwo-weekleadtimeisnecessaryforthedirectorofathletics,FinancialAidOffice

andtheassistantathleticdirectorforcompliance/SWAtoverifyandapprovetheNLIRequestFormanddrafttheAthleticScholarshipAgreement(ASA).BeforeAthleticScholarshipAgreementcanbedraftedandapproved,

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o PSAsmustberegisteredwiththeNCAAEligibilityCenter o PSAsmustbeontheIRL o RecruitinginformationmustbeupdatedinARMS.IncludingtheNCAA

EligibilityNumberandarecentcopyoftheirtranscripts o PSAsshouldsubmitanapplicationtotheOfficeofUndergraduate

Admissions o Regularsigningperiod—PSAsshouldhavesubmittedanapplication,

transcript(s)andtestscorestotheOfficeofUndergraduateAdmissions

4. Thedirectorofathleticsmustapproveallrecommendations.

5. TheFinancialAidOfficewillreviewoverallteamawardsandindividualawards.

6. Thedirectoroffinancialaid(ordesignee),headcoach,andthedirectorofathleticswillverifyandsigntheASA.

7. Theassistantathleticdirectorforcompliance/SWAwilldistribute(mail,fax,email,

etc.)theASAtothePSA.Thisletterwillalsostatethatathleticsaidmayimpacteligibilityforothertypesofaid.

8. ThePSAsignsandreturnstheASAtotheassistantathleticdirectorforcompliance/SWAwithin7daysoftheASAbeingissued.AfterverificationoftheASA,theassistantathleticdirectorforcompliance/SWAscanstheASAdocumentsintoARMS,sendstheFinancialAidOfficethecompletedNLIRequestFormviaARMS,andemailstheheadcoach.Oncetheassistantathleticdirectorforcompliance/SWAreceivesthecompletedandoriginalASA,itwillbefiledinARMSwithaccessbytheFinancialAidOffice.Coachesmayrequestadditionalcopiesfromtheassistantathleticdirectorforcompliance/SWA.

9. TheFinancialAidOfficerecordsallathleticscholarshipfinancialaidawardinformationintoARMS/BannerbyMay31st.Anyfinancialaidofferedtoastudent-athletebasedontheirathleticabilitymaynotbesplitbetweenacademicyearsorcarriedforwardtoanewacademicyear.

10. TheFinancialAidOfficeandtheassistantathleticdirectorforcompliance/SWAwillverifyathleticsawardsinARMS.

11. WhenevertheFAFSAiscompleted,theFinancialAidOfficewilldetermineeligibilityforstate,federalandnon-athleticinstitutionalaidandwillsendanawardlettertoPSA.IftheFinancialAidOfficeisnotyetnotifiedthatasignedASAhasbeenreceived,thePSA’saidwillbepackagedwithoutathleticaiduntilasignedASAisreceived.OnceasignedASAisreceived,thePSA’spackagewillbeadjustedaccordingly.Allnew,incomingstudents,includingstudent-athletesareawarded

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financialaidbeginninginFebruaryandonarollingbasisthereafter.IftheFinancialAidOfficehasreceivednotificationofanofferofanathleticsscholarshippriortotheofficialstartdateofpackagingnewstudents’aid,theathleticsscholarshipmaybeaddedtothestudent-athlete’sfinancialaidpackagebutanawardletterwillnotbegenerated.Thestudent-athletewillbedirectedtoconfirmalloffersoffinancialaidviatheirstudentportal.

12. TheFinancialAidOfficewilladdathleticawardstostudentpackageswitha

contingentstatusthatwillkeeptheaidfrompayingtothestudentaccount.ThefinancialaiddisbursementprocesswillnotdisburseaidforstudentswhohavenotbeenverifiedaseligibleforathleticfinancialaidbytheOfficeoftheRegistrar.

13. TheFinancialAidOfficewillrunareporttoidentifystudentswithcontingentaid

whoseeligibilityflagisset,andwillthenupdatetheaidtoallowittodisburse,basedonthefinancialaideligibilityflaginBanner,setbytheOfficeoftheRegistrar.

14. Athleticaidwilldisburseonthesamedisbursementtimelineasotherfinancialaid

whichisusuallywithinthefirstmonthofthesemester.

15. Theassistantathleticdirectorforcompliance/SWAwillhaveaccesstofinancialaidreportsverifyingthosestudent-athleteswhohavenotcompletedallpaperworkrequiredbytheFinancialAidOffice.Itistheresponsibilityofthestudent-athletetocompleteallrequiredpaperworkforapprovalpriortopracticeorparticipation.

ProcessforRenewal,Non-Renewal,ReductionandRemovalofAthleticScholarshipsforReturningStudent-Athletes

1. Theheadcoachwilldeterminewhichstudent-athletes’athleticfinancialaidwillberenewed,non-renewed,reduced,orremoved.

2. Theheadcoachwillrecommendinwritingthedecisiontonotrenew,reduce,orremovetothedirectorofathleticsaccordingtothedeadline:

● FallSports–March15 ● WinterSports–April1 ● SpringSports–April15

3. Thedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWAwill

reviewandapprove/denytherecommendationtonotrenew,reduce,orremoveathleticfinancialaidbasedonthespecificfactsandrationaleandbaseduponwhethertherequestcomplieswithNCAAregulations.Iftherecommendationisdenied,thestudent-athlete’sathleticfinancialaidwillnotberemoved,orreduced.Ifanon-renewalrequestisdenied,theaidwillberenewedatthediscretionofthedirectorofathletics.

4. ThedirectorofathleticswillinformtheFinancialAidOfficeandheadcoachof

decisiontonotrenew,reduce,orremoveathleticfinancialaid.

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5. Theheadcoachwillverballyinformthestudent-athleteofdecisiontonotrenew,

reduce,orremoveathleticfinancialaidaswellascommunicatetheoptiontoappeal.

6. TheFinancialAidOfficewillsendwrittennoticetothestudent-athleteofdecisiontonotrenew,reduce,orremoveathleticfinancialaidaswellasdetailtheoptiontoappeal.Thestudent-athleteshallhave14consecutivecalendardaysuponthedateofissuanceofthislettertorespondinwritingtotheFinancialAidOfficetoformallyrequestahearing.Failurebythestudent-athletetosubmitawrittenrequestforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.Asaresult,theinitialdeterminationfornon-renewal,removalorreductionofathleticsgrant-in-aidshallbemadefinalandbinding.

7. Forathleticfinancialaidthatwillberenewedorreduced,theheadcoachwilldraftandsigntheAthleticScholarshipAgreementRenewal(ASAR)accordingtothedeadline:

● FallSports–April1 ● WinterSports–April15 ● SpringSports–May1

8. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOffice

andtheassociateathleticdirectorforinternaloperationswillverify/signtheASAR.

9. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOfficewilldistributetheASARtothestudent-athletebyJuly1,atwhichpointthestudent-athletehastwoweekstosign.Theawardissubjecttocancellationifnotreturnedwithintwoweeksofbeingissued.

10. Forathleticfinancialaidthatwillberenewedorreduced,theassistantathleticdirectorforcompliance/SWAwillverify/signthecompletedASARthathasbeenreturnedbythestudent-athleteandwillinformcoachesofincompleteASARs.Itwillbetheresponsibilityofthestudent-athletetocompleteallrequiredpaperworkforapprovalpriortopracticeorparticipation.

11. Forathleticfinancialaidthatwillberenewedorreduced,theassistantathleticdirectorforcompliance/SWAwillsubmitthecompletedASARstotheFinancialAidOffice.

12. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOfficewillupdateathleticfinancialaiddatainARMS/BannerpertheASARwithacontingentstatusthatstatuswillkeeptheaidfrompayingtothestudentaccount.TheFinancialAiddisbursementprocesswillnotdisburseaidforstudentswhohavenotbeenverifiedaseligibleforathleticfinancialaidbytheOfficeoftheRegistrar.

13. Eligibilityforstate,federalandnon-athleticinstitutionalaidwillbedetermined

whenevertheFAFSAiscompletedandanawardletterwillsubsequentlybesenttothestudentathlete.IfthesignedASARhasnotyetbeenreceived,thestudent-athlete’saidwillbepackagedwithoutathleticaiduntilasignedASARisreceived.AslongasasignedASARisreceivedbeforeMay31,thestudent-athlete’spackagewill

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beadjustedaccordinglyonceitissubmitted.IfthestudentsubmitstheASARafterMay31,theywillhavetoappealwiththeAthleticsDepartmentinordertobeawardedtheathleticaid

14. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOffice

andtheassistantathleticdirectorforcompliance/SWAwillreviewlimitationsinARMS.

15. TheFinancialAidOfficewillrunareporttoidentifystudentswithcontingentaid

whoseeligibilityflagisset,andwillthenupdatetheaidtoallowittodisburse,basedonthefinancialaideligibilityflaginBanner,setbytheOfficeoftheRegistrar.

16. Athleticaidwilldisburseonthesamedisbursementtimelineasotherfinancialaidwhichisusuallywithinthefirstmonthofthesemester.

PolicyforRevisionstoFinancialAidAwardsRevisionstoastudent-athlete’sfinancialaidawardsmaybenecessaryasaresultof:

● Notificationorreceiptofanoutsidescholarshiporgrant. ● Notificationorreceiptofadepartmentorinstitutionalscholarshiporgrant. ● AnychangeintheirfinancialinformationduetocorrectionofFAFSAinformation

submitted,includingcompletionofthefederalorinstitutionalverificationprocess. ● AnychangesintheirSAPstatus. ● Anychangeintheirenrollmentstatus. ● Anyover-awardinthestudent-athlete'spackage ● Anycircumstancethatunderfederal,stateorinstitutionallaworpolicyrequiresa

revisiontoanystudent-athlete’sfinancialaidpackage.

Ifanadjustmenttoastudent-athlete'sfinancialaidpackageisnecessaryduringatermorafterpracticeshavebegun,afinancialaidofficerwillupdatethesystemtoreflectchanges.

Allchangesmadewillbeupdated,bytheFinancialAidOfficeinBannerandreflectedintheARMScompliancesoftwareforreviewbytheNCAAfinancialaidliaisonordesigneeandtheassistantathleticdirectorforcompliance/SWA.

EffectiveAugust1,2018Institutionalfinancialaidmaybeincreasedforanyreason,atanytime.

PolicyforAthleticsAidReduction,Removal,&Non-RenewalItisNCAApolicythatinstitutionalaid,basedinanydegreeonathleticability,mayonlybereducedorremovedduringtheperiodoftheawardiftherecipient:

● Rendershimorherselfineligibleforintercollegiatecompetition;or ● Fraudulentlymisrepresentsanyinformationonanapplication,letterofintentor

financialagreement;or ● Engagesinseriousmisconductwarrantingsubstantialdisciplinarypenalty;or ● Voluntarilywithdrawsfromasportatanytimeforpersonalreasons. ● Non-athleticreason

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Anysuchreductionorremovalofaidduringtheperiodoftheawardwillbeapprovedonlyifsuchactionistakenforpropercauseandwrittendocumentationissubmittedtothedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.

Anytimeathleticaidisreduced,removed,ornon-renewed,regardlessofreason,theathletemustbegiventheoptiontoappeal.

AppealProcedureforAthleticsAidReduction,Removal&Non-Renewal

1. TheheadcoachwillsubmittheReduction/CancellationofAthleticAidforminARMSrecommendingtothedirectorofathleticsthatastudent-athlete’sathleticfinancialaidbereduced,removedornotrenewed(March15-FallSports,April1-WinterSports,April15-SpringSports).Thedirectorofathleticswillreviewtheheadcoach’srecommendationwiththeassistantathleticdirectorforcompliance/SWA.Thedirectorofathleticswilldecidewhethertoapproveordenythecoach’srecommendationbasedonthespecificfactsandrationaleandbaseduponwhethertherequestcomplieswithNCAAregulations.Iftherecommendationisdenied,thestudent-athlete’sathleticfinancialaidwillnotberemoved,orreduced.Ifanon-renewalrequestisdenied,theaidwillberenewedatthediscretionofthedirectorofathletics.

2. Thedirectorofathleticswillnotifythedirectoroffinancialaidordesignee,viaARMS,thatastudent-athlete’sathleticsfinancialaidawardbereduced,removedornotrenewed.

3. Thedirectorofathleticswillalsonotifytheheadcoach,viaARMS,ofthisdecision,directingtheheadcoachtomeetwiththestudent-athletetoinformthestudent-athleteofthedecision.Theheadcoachwillalsoverballyadvisethestudent-athleteoftheappealprocess.

TheFinancialAidAppealsCommitteeiscomprisedoftheregular,adhocappealscommitteefromtheFinancialAidOfficeandeithertheFARorarepresentativeoftheStudentDevelopmentstaff.

1. TheFinancialAidOfficewillsendwrittennoticetothestudent-athleteofthedecisiontonotrenew,reduce,orremoveathleticfinancialaidandincludetheaswellasdetailtheoptiontoappeal.Thewrittennoticeincludesarequestforthestudent-athletetosubmitsupportingdocumentationregardingnon-renewal,reduction,orremovaldecision.

2. Thestudent-athleteshallhave14consecutivecalendardaysuponthedateofissuanceofthislettertorespondinwritingtotheFinancialAidOfficeandformallyrequestahearing.Failurebythestudent-athletetosubmitawrittenrequestforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.Asaresult,theinitialdeterminationfornon-renewal,removalorreductionofathleticsgrant-in-aidshallbemadefinalandbinding.

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3. Ifthestudent-athletenotifiestheFinancialAidOfficeAppealsCommitteeinwritingoftheirintenttoappealwithintherequiredtimelimitandiftheFinancialAidOfficedeterminesthatahearingisnecessarytoresolvetheappeal,thentheFinancialAidOfficewillnotifytheFinancialAidAppealsCommittee,thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,andheadcoachoftheappealrequestaswellasrequestsupportingdocumentation.

4. Thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,andheadcoachwillsubmitsupportingdocumentationtotheFinancialAidAppealsCommitteeregardingnon-renewal,reduction,orremovaldecisionaswellasASApreviouslysignedbythestudent-athletefortheacademicyearinquestion.

5. TheFinancialAidAppealsCommitteeshallscheduletoconductthehearingwithin30consecutivecalendardaysofreceivingwrittennotificationofastudent-athlete'sintenttoappeal,inaccordancewithNCAArules.TheAthleticScholarshipAppealscommitteewillnotifythestudent-athleteandBiolaAthleticsofthetime,dateandlocationoftheirrespectivehearingsviaemail.

6. TheFinancialAidAppealsCommitteewillreviewthesubmittedsupportingdocumentationfromthedirectorofathletics,assistantathleticdirectorforcompliance/SWA,headcoach,andstudent-athletepriortothehearing.

7. TheFinancialAidAppealsCommitteeshallpresideoverthehearinganddeterminetheoutcomeoftheappeal.Thestudent-athlete,headcoach,directorofathletics,andassistantathleticdirectorforcompliance/SWAmustattend.Atthishearing,thestudent-athleteandBiolaAthleticsshallbeallowedanopportunitytopresenttheircaseseparatelyregardingthenon-renewal,removalorreductionofathleticaid.Eitherpartyispermittedtopresentwitnessesand/ordocumentstothecommitteethatmaysupporttheirposition.BothBiolaAthleticsandthestudent-athletewillbegivenamaximumof45minuteseachtopresenttheirdocumentationand/ortestimonyfromwitnesses.Anadvisermayaccompanyastudent-athleteduringanappeal.Theadviserisgenerallyafellowstudent,facultymember,mentor,friend,orparent.Legalcounselmaynotaccompanythestudent-athlete.Theuniversitywillprovideanombudspersontoassistthestudent-athlete,ifrequested.

8. Attheconclusionofthehearing,theFinancialAidAppealsCommitteeshallhaveuptofivebusinessdaystorenderafinaldecisionastothestatusofathleticsaid.Withwrittenagreementfromboththestudent-athleteandtheathleticsdepartment,anextensiontothefivebusinessdaysmaybegranted,ifrequestedbytheAppealsCommittee.Thedecisionastowhetherthestudent-athletemaybegivenanopportunitytocompeteforarosterspotonaBiolaUniversityathleticteamisbeyondtheauthorityoftheAthleticScholarshipAppealsCommitteeandrestswiththeheadcoachand/ordirectorofathletics.TheFinancialAidAppealsCommitteemayonlyrenderadecisionaboutthenon-renewal,removalorreductionoftheathleticscholarship.

9. TheFinancialAidAppealsCommitteewillnotifythedirectorofathletics,ComplianceCommitteeandthestudent-athleteofthecommittee’sdecisionin

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writing.Thisdecisionshallbefinalandisnotsubjecttoappeal.

AppealsHearingConfidentialityTheappealprocess,relatedemails,documentationpresentedanddecisionoftheAppealsCommitteeshouldbeconsideredconfidential.Thestudent-athlete,theirfamilymembersorfriends,BiolaUniversitycoachingandathleticsdepartmentstaffandstudent-athletescholarshipAppealsCommitteemembersmaynotdisclosetheoutcomeoropinionsoftheappealthroughpersonalorinstitutionalsocialmedia(including,butnotlimitedto,Facebook,Twitter,blogs,etc.)ormediaoutlets(includingbutnotlimitedtonewspapers,magazines,television,mediawebsites,etc.)Aviolationoftheconfidentialityofinformationasnotedabovebythestudent-athleteortheirfamilymembersorfriendsmayresultinthereversaloftheAppealsCommittee’sdecisionand/orlossofathleticscholarship.AviolationoftheconfidentialityofinformationasnotedabovebyanymemberofthestaffrepresentingBiolaUniversitymayresultindisciplinaryaction,uptoandincludingtermination.

Non-InstitutionalOutsideFinancialAidAllstudent-athletesmustreportanyoutsidefinancialaidreceivedtotheFinancialAidOfficepriortothestartofeachacademicyear.

1. Theassistantathleticdirectorforcompliance/SWAwillsendtheHistoricalQuestionnairetoallstudent-athletespriortothefallmandatorymeetingeachyear.Itwillincludequestionsrelatedtotheamountofanyoutsideaidaward(s)thestudent-athletemayhavereceivedandthesourceoftheaward(s).Uponcompletion,theHistoricalQuestionnaireissubmittedbacktotheassistantathleticdirectorforcompliance/SWAandreviewedbeforebeingsubmittedittotheFinancialAidOffice.

2. IftheFinancialAidOfficereceivesanoutsidescholarshipcheckthatwasnot

specifiedontheHistoricalQuestionnaireanditisnotclearlybasedonathleticability,theFinancialAidOfficewillsendaFinancialAidClarificationformtothestudent-athlete.Theheadcoachandtheassistantathleticdirectorforcompliance/SWAwillbeinformedbytheFinancialAidOfficeofanystudent-athletewhohasnotcompletedallrequiredpaperwork.Itwillbetheresponsibilityofthestudent-athletetocompletetheHistoricalQuestionnaireand,ifnecessary,aFinancialAidClarificationformforapprovalpriortopracticeorparticipation.

3. TheFinancialAidOfficewillemailtheawardingorganizationtoinquireaboutthe

permissibilityofthescholarship.

4. TheFinancialAidOfficewillreviewtheHistoricalQuestionnaireand,ifavailable,theFinancialAidClarificationform.TheFinancialAidOfficewilldetermineifthescholarshipispermissibleandwillmakenecessaryadjustmentstothestudent-athlete’sawardpackage.Intheeventthatpermissibilitycannotbedetermined,theawardwillbetreatedasnon-permissibleandwillberemovedfromthestudent’spackage.

5. TheFinancialAidOfficewillupdatetheARMScompliancesoftwareandwiththe

assistantathleticdirectorforcompliance/SWAwilldeterminethatteamandindividuallimitshavenotbeenexceeded.

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SummerSessionAthleticAid1. AthleticScholarshipsmaybeawardedforsummercoursesatBiolaUniversity

2. AthleticScholarshipsforthesummerarepaidfromtheathleticbudgetfortheyear

priortothesummer.Forinstance,summer2019scholarshipscomefromthe2018-19scholarshipbudget.

3. CoachesmayrequestasummerathleticawardwithaseparateAthleticScholarship

AgreementRequestinARMSduringthespringsemesterpriortothesummersessiontherequestedawardwouldbeapplied.

4. Studentsmaybeawardedaidforthesummerbeforethestudent’sinitialfull-time

enrollmentperBylaw15

5. SummeraidisnotcountableperBylaw15.

6. Summerawardsdonotcountagainstthe$3,000caprelatedtotheuniversityneedaward.

7. BiolaUniversitywillprovidestudent-athletesasummeraidcontract.

8. Anadditionalawardmustbemadeforsummerduetolimitedtoawardingperiods

notinexcessofoneacademicyearperBylaw15.a. Thesummerawardisseparatefromthefall/springaward,thelossofa

summerawardinfutureyearsdoesnotrequireustofollowtherulesrelatedtoreducedoreliminatedawards.

PackagingAidforGraduateStudent-AthletesGraduate-levelstudent-athletesmaybeeligibleforathleticsscholarshipiftheyhaveremainingeligibilityunderNCAArules.Graduaterenewalsfollowthesameguidelinesasundergraduaterenewals.Forathleticfinancialaidthatwillberenewedorreduced,theheadcoachwilldraftandsigntheASARforapprovalfromtheFinancialAidOfficeandtheassociateathleticdirectorforinternaloperationsaccordingtothedeadline:

● FallSports–April1 ● WinterSports–April15 ● SpringSports–May1

ContributionsbyDonorsItispermissibleforanindividualtocontributefundstotheuniversitytofinanceascholarshipforaparticularsport.However,thedecisionastohowthosefundsareallocatedwithinthesportrestsexclusivelywiththeinstitution.Itisnotpermissibleforanindividualtocontributefundstofinanceascholarshipforaparticularstudent-athlete.

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AidtoProfessionalStudent-AthletesAninstitutionmaynotawardfinancialaidtoastudent-athletewhoisundercontracttooriscurrentlyreceivingcompensationfromaprofessionalsportsorganization.Institutionsmustbeawareoftheeligibilityrequirementsforstudent-athletesparticipatinginoutsidecompetitionsandanywinningsreceivedfromthosecompetitions.Student-athletesmustcompleteaHistoricalQuestionnaireatBiola,registerwiththeNCAAEligibilityCenterandproviderequiredinformationtotheNCAAEligibilityCenter.Thisisparticularlyimportantforinternationalstudent-athletes.

IncomingandReturningInternationalStudent-AthletesTheInternationalStudentAdmissionsTeamand/orstudent-athletewillnotifytheassistantathleticdirectorforcompliance/SWAanddirectoroffinancialaidordesigneeofanyoutsidefinancialsupport.

StudyingAbroadAthleticsaidmaynotbeusedtostudyabroadduringanysemesterorenrollmentperiod.Athleticsaidawardedmaybereducedorremovedifthestudent-athletefailedtonotifytheassistantathleticdirectorforcompliance/SWA.

MonitoringIndividualandTeamLimitsProjectingtotalavailableathleticfundsperteamistheresponsibilityofthedirectorofathletics,assistantathleticdirectorforcompliance/SWAandtheassociateathleticdirectorforinternaloperations.Verifyingavailableawardfundsatteam-levelistheresponsibilityoftheheadcoach,directorofathletics,andtheassociateathleticdirectorforinternaloperations.Monitoringpermissiblenumberofequivalenciesistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Monitoringindividualandteamlimitsistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Monitoringfinancialaidteambudgetlimitsistheresponsibilityoftheassistantathleticdirectorforcompliance/SWA.MonitoringoverallaideligibilityistheresponsibilityoftheFinancialAidOfficeandtheRegistrar’sOffice.Monitoringgeneralreportingistheresponsibilityofthedirectorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.

Awards&Benefits

ExtraBenefitsAstudent-athleteshallnotreceiveanyextrabenefitasdefinedinBylaw16.Receiptbyastudent-athleteofanaward,benefitorexpenseallowancenotauthorizedbyNCAAlegislationrendersthestudent-athleteineligibleforathleticscompetitioninthesportforwhichtheimproperaward,benefitorexpensewasreceived.Ifthestudent-athletereceivesanextrabenefitnotauthorizedbyNCAAlegislation,theindividualisineligibleinallsports.

Anextrabenefitisanyspecialarrangementbyaninstitutionalemployee,boosteroranyone

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thatthestudent-athleteisnotlegallydependentupon,thatprovidesthestudent-athlete,orthestudent-athlete’srelativeorfriend,abenefitnotauthorizedbytheNCAA.Receiptbyastudent-athleteofanaward,benefitorexpenseallowancenotauthorizedbytheNCAAlegislationrendersthestudent-athleteineligible.

Student-athletesarepermittedtoreceiveexpenses,fromtheinstitution,thataredirectlyrelatedtotravelandcompetitionwhilerepresentingtheinstitution,aswellastheexpensesincludedinthescholarshipagreement.ReceiptofanymonetaryortangiblebenefitorawardfrompersonsoutsideofBiolaAthleticsisnotpermittedandrendersthestudent-athleteineligible.

Non-permissibleawardsorbenefitsinclude,butarenotlimitedto:

● Cashorequivalent; ● Giftcertificates; ● Countrycluborsports-clubmemberships; ● Useofvehiclesortransportationprovidedforpersonaluseornon-athletic

relatedbusiness; ● Useoflongdistancetelephonelinesfornon-courserequiredissues; ● Freetypingorclericalservices; ● Giftsofclothing,equipmentorjewelry; ● Receiptofloansondeferredpaybackorthosenotintendedtobecollected; ● Unauthorized,excessivein-roommovierental,telephoneuseorotherexcessive

orimproperexpensesonroadtrips;and ● Useofgolfcoursesfornofeeordiscountedrates.

Astudent-athletemaynotreceivediscounts,freeorreduced-costservices,useofcreditcardsorthefollowingfrominstitutionalemployeesorrepresentativesofathleticsinterest:*

● Loan ● Guaranteebond ● Useofanautomobile ● Transportation ● Signingorcosigninganote

Thelistaboveisnotacompletelist.Checkwiththeassistantathleticdirectorforcompliance/SWAorNCAABylaw16.11formoreclarification.

Atthebeginningofeachacademicyearallstudent-athleteswillcompletetheHistoricalQuestionnaireverifyingbenefitsandanyawardsreceived.

AllowableBenefitsAstudent-athletemayreceivebenefitsgenerallyprovidedtoallstudentsandwhicharenotconsideredanextrabenefitasdefinedabove.Receiptofabenefitbystudent-athletesortheirrelativesorfriendsisnotaviolationofNCAAlegislation,ifitisdemonstratedthatthe

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samebenefitisgenerallyavailabletotheinstitution’sstudentsortheirrelativesorfriendsortoaparticularsegmentofthestudentbody(e.g.,internationalstudentsorminoritystudents)determinedonabasisunrelatedtoathleticsability.

Astudent-athletemaynotreceiveextrabenefitsasaresultofaspecialarrangementbyaninstitutionalemployeeorrepresentativeoftheinstitution’sathleticsinterest.

OccasionalMealsAnoccasionalmealisamealprovidedtoastudent-athleteinthelocaleoftheinstitutiononinfrequentandspecialoccasions.

AllrefreshmentsandoccasionalmealsprovidedperBylaw16musthaveapprovalfromthedirectorofathleticsandassociateathleticdirectorforinternaloperations(ifathleticsdepartmentfundsareused)andtheassistantathleticdirectorforcompliance/SWApertheOccasionalMealFormfivedaysbeforethemealmaybeprovided.

Priortothebenefitbeingprovided,alistofallattendeesmustbesenttotheassistantathleticdirectorforcompliance/SWA.TheOccasionalMealFormwillnotbeapproveduntilthecomplianceofficereceivesthelistofattendees.

InstitutionalStaffMember:Astudent-athleteortheentireteaminasportmayreceiveanoccasionalmealinthelocaleoftheinstitutiononinfrequentandspecialoccasionsfromaninstitutionalstaffmember.Aninstitutionalstaffmembermayprovidereasonablelocaltransportationtostudent-athletestoattendsuchmeals.

RepresentativeofAthleticsInterest:Astudent-athleteortheentireteaminasportmayreceiveanoccasionalfamilyhomemealfromarepresentativeofathleticsinterestsprovidedthemealisintheindividual'shome(asopposedtoarestaurant),oncampusoratafacilitythatisregularlyusedforhomecompetitionandmaybecatered.Therepresentativeofathleticsinterestsoraninstitutionalstaffmembermayprovidereasonablelocaltransportationtostudent-athletestoattendsuchmeals.

Student-Athlete’sRelativeorLegalGuardians:Astudent-athlete’srelativesorlegalguardiansmayprovideteammembersanoccasionalmealatanylocation.

Theproceduresforoccasionalmealsareasfollows:

1. Theheadcoachofthestudent-athlete(s)orteaminvitedforanoccasionalmealwillcompleteandsignanOccasionalMealForm5dayspriortothemeal.

2. Theformisthensubmittedtotheassistantathleticdirectorforcompliance/SWAforapproval.

3. Theformisthensubmittedtothedirectorofathleticsandassociatedirectorforinternaloperations(ifinstitutionalfundsareused)forapproval.

4. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachofthedenialorapprovaloftherequest.

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ComplimentaryAdmissionsforStudent-AthletesBiolaUniversitymayprovidefourcomplimentaryticketsperregularseasonhomecontesttoastudent-athleteinthesportinwhichtheindividualparticipates(eitherpracticesorcompetes),regardlessofwhetherthestudent-athletecompetesinthecontest.ForNCAAChampionships,aninstitutionmayprovideeachstudent-athletewhoparticipatesinorisamemberoftheteamparticipatinginanNCAAChampionshipwithsixcomplimentaryadmissionstoallcontestsatthesiteatwhichthestudentorteamparticipates.RefertotheAthleticEventssectionoftheBiolaAthleticsDepartmentOperations&ComplianceManualunderCoachesResponsibilitiesforprocedurestosubmitrequestsforcomplimentaryticketstohomecontests.Note:PacWestpolicydictatesthatnocomplimentaryadmissionsareavailableforawaycontests.

Allrequestsforcomplimentaryticketsmustbesubmittedbythestudent-athleteviaARMSandapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagementbythesetdeadline.

Thefollowingareprohibited:

1. Receivingpaymentfromanysourceforcomplimentaryadmissionsorexchangingorassigningthemforanyitemofvalue.Receiptofpaymentforthesecomplimentaryadmissionsbysuchdesignatedindividualsisconsideredanextrabenefit.

2. Specialarrangementstosellstudent-athletetickets(ticketsshallbeavailableforpurchasebystudent-athletesaccordingtothesamepurchasingprocedureusedforotherstudents).

3. Astudent-athletemaynotpurchaseticketsforanathleticcontestfromtheinstitutionandthenselltheticketsatapricegreaterthantheirfacevalue.

AwardsBiolaAthleticsselectsdeservingstudent-athletestoreceiveathleticsawardsasrecognitionofathleticparticipation,academicperformanceandoutstandingachievement.

1. Eachsporthasannualawardsthatarebasedoncriteriasetbytheindividualsport.Theseawardsarepresentedatthediscretionoftheathleticsdepartment.

2. Coachesmustobtainapprovalfromtheassistantathleticdirectorforcompliance/SWA,foranyawardsprovidedtothestudent-athlete.

3. Awardsbyoutsidegroupsororganizationsarenotallowedunlessapprovedinadvancebythedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.

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Student-AthleteEmployment

EmploymentEarningsStudent-athletesmaybeemployedduringtheyearandaresubjecttothefollowingguidelines:

● Thestudent-athletemaynotreceiveanycompensationbasedonthevalueorutilitythatthestudent-athletemayhavefortheemployerbecauseofthepublicity,reputation,fameorpersonalfollowinghe/shehasobtainedbecauseofathleticability.

● Thestudent-athletemaybecompensatedonlyforworkactuallyperformed. ● Thestudent-athletemaybecompensatedonlyataratecommensuratewiththe

goingrateinthatlocalityforsimilarservices. ● NoBiolaAthleticsstaffmembersmaytransportastudent-athletetoorfromthe

worksite. ● Ifthestudent-athleteisworkingonacommissionbasis,commissionsmustbepaid

attherategenerallyequivalenttotheraterealizedbynon-athletes. Student-athletesmayreceivecompensationforteachingorcoachingsportskillsandtechniquesintheirsportonafee-for-lessonbasis,butthefollowingconditionsmustbemet:

● BiolaUniversityfacilitiesmaynotbeusedforfee-for-lessoninstruction; ● Theinstructionallessonsmaynotinclude“playinglessons”; ● Thecompensationmustbepaidbythelessonrecipient(orhis/herfamily)andnot

anotherindividualorentity; ● Thestudent-athletemaynotconducthis/herowncamporclinic; ● Thestudent-athletemaynotusehisorhername,pictureorappearancetopromote

oradvertisetheavailabilityoffee-for-lessoninstruction. Allstudent-athleteemploymentmustbedocumentedbythestudent-athleteviatheStudent-AthleteEmployment/InternshipforminARMS.

ProceduresfortheAcademicYear1. Theassistantathleticdirectorforcompliance/SWAreviewsNCAAbylawsgoverning

student-athleteemployment,andallrequiredemploymentmonitoringprocedurestobecompletedbystudent-athletesviatheHistoricalQuestionnaire,attheirfirstadministrativeteammeetingorpriortothefallmandatorystudent-athletemeeting.

2. Thestudent-athletemustcompleteaStudent-AthleteEmployment/InternshipInstructionsForminARMSwithin14calendardaysofemployment.Thestudent-athletemustaffirmhis/herunderstandingofthetermsoutlinedintheStudent-AthleteEmployment/InternshipInstructionsFormandhis/herintenttoadheretoitsprovisions.

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3. Theassistantathleticdirectorforcompliance/SWAreviewstheStudent-AthleteEmployment/InternshipInstructionsFormandapprovestheformindicatingthatthestudent-athletehascompletedallnecessarysteps.

4. Theassistantathleticdirectorforcompliance/SWAnotifiestheheadcoachofthestudent-athlete’semployment.

5. Itistheheadcoach’sresponsibilitytomonitortheirstudent-athlete’sathletic,academicandworkcommitmentsastheyrelatetotheiroverallwell-being.

6. Theassistantathleticdirectorforcompliance/SWAperiodicallymonitorstheemploymentofstudent-athletes.

7. Theassistantathleticdirectorforcompliance/SWAworkscloselywithHumanResourcestoensureNCAArulesandregulationsarefollowedforon-campusemployment.

ProceduresforEndoftheSpringSemester1. Priortotheendofspringsemester,allstudent-athletesmustcompleteaStudent-

AthleteSummerInformationForm,indicatingwheretheywillbelivingoverthesummer,whetherornottheyintendtoworkoverthesummer,andwhetherornottheyhavealreadyobtainedjobs.Ifthestudent-athletehasalreadyobtainedajob,he/shemustcompleteemploymentinformationontheStudent-AthleteEmployment/InternshipInstructionsForm.

2. Theassistantathleticdirectorforcompliance/SWAreviewsallformsandtheformswillbekeptonfileinthestudent-athletes’profileinARMS.

3. Atthebeginningofyearmeetings,student-athletesmustcompleteasectionwithintheirstudentpacketsentitledStudent-AthleteEmployment/InternshipFormforthesummer.Theassistantathleticdirectorforcompliance/SWAcomparestheStudent-AthleteEmployment/InternshipFormwiththeStudent-AthleteSummerInformationForm.Wheredifferencesarenoted,theassistantathleticdirectorforcompliance/SWAmeetswiththestudent-athletestocorrecttheformsand/ortakeactionsnecessarytoverifyemploymentcomplies/hascompliedwithNCAArequirements.Thisincludesemploymentatcamps/clinics.

Student-AthleteEmploymentatCamps/ClinicsThefollowingproceduresmustbefollowedforallinstitutionalsportscamps/clinicsregardingstudent-athleteemploymentapprovalandaresubjecttoNCAAbylaws:Compensationmaybepaidtoastudent-athlete:

1. Onlyforworkactuallyperformed

2. Ataratecommensuratewiththegoingrateinthatlocalityforsimilarservices

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3. Whenensuredthatanemployershallnotusetheathleticreputationofastudent-

athleteemployeetopromotethesaleofaproductorserviceTheseproceduresaremonitoredbytheassistantathleticdirectorforcompliance/SWAusingtheCamp/ClinicRequestFormandtheCamp/ClinicEmployeeFormandaredetailedfurtherintheCamp&ClinicsectionoftheBiolaAthleticsDepartmentOperations&ComplianceManual.

TeamManagersBiolaAthleticspermitstheuseofstudentmanagerssolongastheyabidebyinstitutionalguidelinesandNCAAregulations.

● Itisnotpermissibleforastudent-athletewhoisineligibleforanyreasontoserveasastudentmanager.Althoughitispermissibleforamalestudenttoserveasastudentmanagerforawomen’steam,theindividual’sdutiesshouldbelimitedtothosetraditionallyperformedasmanagers.

● Itisnotpermissibletoplaceamalestudentinthepositionofastudentmanagerforthepurposeofpracticingortravelingwiththewomen’steam(seeMalePracticePlayerProcedures).

● Studentmanagersareexpectedtomaintainaminimum2.0GPAandareexpectedtopositivelyrepresenttheuniversityduringtheirtenureasmanagers.

● Studentmanagersmayparticipateinlimitedon-courtoron-fieldactivitiesduringcompetition(e.g.,assistwithwarm-upactivities)

● Studentmanagersmayparticipateinlimitedon-courtoron-fieldactivitiesduringpractice(e.g.,assistwithdrills,throwbattingpractice),butmaynotparticipateasaplayerorgiveinstructionduringpractice.

Procedure:

1. Headcoachordesigneeisresponsibletonotifytheassistantathleticdirectorforcompliance/SWAofthenames,phonenumbersandemailaddressesofanystudentsservingasstudentmanagers.Ifastudentmanagerisreceivinganathleticsgrant-in-aid,thestandardathleticsgrant-in-aidproceduresarefollowed(seetheFinancialAidsection).

2. Theassistantathleticdirectorforcompliance/SWAwillcontacttheprospectivestudentmanager,viaemail,withdetailsregardingbecomingastudentmanager.

3. Oncetheprospectivestudentmanageragreestofulfillthedutiesofthestudentmanagertheassistantathleticdirectorforcompliance/SWAwillsendthestudentmanagertheStudentManagerAgreementFormtocompleteviaARMS.

4. ThestudentmanagerwillcompletetheStudentManagerAgreementForminARMS.

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5. ThesupervisingcoachwillalsosigntheStudentManagerAgreementForm,viaARMS,andsubmitthecompletedformtotheassistantathleticdirectorforcompliance/SWA.

6. Thestudentmanagermaystart,oncetheStudentManagerAgreementFormiscompletedinARMS.

7. Theformiskeptonfileinthecomplianceoffice,viaARMS.

Thesupervisingcoachisresponsibleformonitoringstudentmanagers’actionsinaccordancewithNCAAlegislation.

VolunteerandStudentAssistantCoachesAvolunteercoachisanycoachwhodoesnotreceivecompensationorremunerationfromtheinstitution’sathleticsdepartmentoranypromotionoftheinstitution’sathleticsprogram(excludingcamps/clinics).

AstudentassistantcoachisaBiolaUniversitystudentassistinginaparticularsport’sprogram.Astudentassistantcoachmayreceiveathleticsaid.

Thefollowingprovisionsforvolunteerandstudentassistantcoachesshallapply:

● Prohibitedfromcontactingandevaluatingprospectivestudent-athletesoffcampusandmaynotperformrecruitingrelatedactivitiesunlesstheypasstheNCAACoachesExam(Bylaw11.5).

● Isnoteligibletoreceivereimbursements,wages,salaryorbenefitcompensation. ● PerBiolaUniversitypolicyallvolunteersarerequiredtoparticipateina

backgroundcheckthroughHumanResources. ● Mayreceiveteamapparelatthediscretionoftheheadcoach. ● Maytravelwiththeteamandreceivecomplimentarymealsincidentaltoorganized

teamactivities(e.g.,pre-orpost-gamemeals). ● Mayreceivemeal(s)duringaprospectivestudent-athlete’sofficialvisit,provided

theindividualdineswiththeprospectivestudent-athlete. ● Isnotauthorizedorempoweredtoactasanagentorspeakpubliclyonbehalfofthe

university. ● Theheadcoachshalldeterminethedutiesandresponsibilitiesofthisposition. ● HeldaccountableforallNCAA,PacWestConferenceandBiolaUniversitypolicies

andprocedures. ● Meetwiththedirectorofathleticsandassistantathleticdirectorfor

compliance/SWApriortoCARAactivity,inordertoreviewrulesandregulationsforCARA,recruitingandteamactivities.

● MustcompletetheVolunteerAssistantCoachAgreementFormorStudentTeamAssistantAgreementForm,ConfidentiallyContractandStandardofConductFormallviaARMS.

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PromotionalActivitiesNostaffmemberofBiola’sathleticsdepartmentmaybecompensatedbyanindividualorcommercialbusinessoutsideoftheinstitutionforemploymentorassistanceintheproduction,distributionorsaleofitems(e.g.,calendars,pictures,posters,advertisementsorcards)bearingthenamesorpicturesofstudent-athletes.Theuseofthenamesorpicturesofstudent-athletesonpromotionalitemsislimitedtoinstitutionallycontrolledactivitiesinvolvingthesaleofofficialinstitutionalpublicationsandteamorindividualpicturesbytheinstitution.Thisrestrictionshallapplyevenifthepromotionalitemisprovidedwithoutchargetothepublicbyanoutsideindividualorcommercialbusinessthatproducesorpurchasestheitemthroughtheassistanceoftheinstitution’sstaffmember(Bylaw11.4).

TheheadcoachisresponsibleforcompletingthePromotionalActivityFormpriortoanypromotionalactivitytakingplacetoensurecompliancewithprovisionsofNCAABylaw12.5.ThePromotionalActivityFormshouldbesubmittedtotheassistantathleticdirectorforcompliance/SWAnolaterthantwoweekspriortothescheduledactivity.Iftheactivityisnotapproved,bytheassistantathleticdirectorforcompliance/SWAandthedirectorofathleticspriortotheactivity,thepromotionalactivitywillbecancelledorpostponed.

AsarepresentativeofBiolaAthletics,headcoaches,administratorsandstudent-athleteswillbeaskedtoreport,inwriting,anypromotionalitemsbearingthenamesorpictureofstudent-athletesbeforeprintingordistributingtotheassistantathleticdirectorforcommunicationsandgamemanagementaswellastheassistantathleticdirectorforcompliance/SWA.Approvalmustbereceivedfromtheassistantathleticdirectorforcommunicationsandgamemanagementaswellastheassistantathleticdirectorforcompliance/SWAbeforeanypromotionalitemsoractivitiesaredeveloped.PleaserefertotheoperationsmanualsectionsonSportsPublicity,SocialMediaPolicyandInternal/ExternalMediapolicyandprocedures.

Institutional,Charitable,EducationalorNonprofitPromotions.Amemberconferenceoranon-institutionalcharitable,educational,nonprofitorgovernmentagency(e.g.,thearmedservices)mayuseastudent-athlete'sname,pictureorappearancetosupportitscharitableoreducationalactivitiesortosupportactivitiesconsideredincidentaltothestudent-athlete'sparticipationinintercollegiateathletics,providedthefollowingconditionsaremet:

1. Thestudent-athleteauthorizestheuseofhisorhername,imageorappearanceisusedinamannerconsistentwiththerequirementsofBylaw12.5

2. Theinstitutionprovideseducationalmaterial(s)toarepresentativeofthecharitable,educational,nonprofitorgovernmentagencyregardingrestrictionsontheuseofastudent-athlete'sname,imageorappearance.

3. Thestudent-athletedoesnotmissclass.

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4. AllotherconditionsprovidedinBylaw12.5

RecruitingServiceConsultantsAthleticsdepartmentstaffmembersfromBiolaUniversitymaynotendorse,serveasconsultantsorparticipateonadvisorypanelsforanyrecruitingorscoutingserviceinvolvingprospectivestudent-athletes(Bylaw11.4).

EmploymentwithProfessionalSportsOrganizationsInstitutionalstaffmembersmaybeemployedbyaprofessionalsportsorganizationinaccordancewithinstitutionalpolicies.

Student-AthleteWell-being

HonestyandSportsmanshipIndividualswhoareemployedby(orassociatedwith)amemberinstitutiontoadminister,conductorcoachintercollegiateathletics,andallparticipatingstudent-athletes,shallactwithhonestyandsportsmanshipatalltimessothatintercollegiateathleticsasawhole,theirinstitutionsandthey,asindividuals,shallrepresentthehonoranddignityoffairplayandthegenerallyrecognizedhighstandardsassociatedwithwholesome,competitivesports(NCAABylaw10).

Student-AthleteConductTheregulationsthatfollowareinplacetoensureasafe,healthyenvironmentforstudent-athletes.

Unethicalconductbyaprospectiveorenrolledstudent-athleteoracurrentorformerinstitutionalstaffmember,whichincludesanyindividualwhoperformsworkfortheinstitutionortheathleticsdepartmentevenifheorshedoesnotreceivecompensationforsuchwork,mayinclude,butisnotlimitedto,thefollowing(NCAABylaw10.1):

1. RefusaltofurnishinformationrelevanttoaninvestigationofapossibleviolationofanNCAAregulationwhenrequestedtodosobytheNCAAortheindividual’sinstitution;

2. Knowinglyinvolvementinofferingorprovidingaprospectiveoranenrolledstudent-athleteanimproperinducementorextrabenefitorimproperfinancialaid;

3. KnowinglyfurnishingorknowinglyinfluencingotherstofurnishtheNCAAorthe

individual’sinstitutionfalseormisleadinginformationconcerninganindividual’sinvolvementinorknowledgeofmattersrelevanttoapossibleviolationofanNCAAregulation;

4. Receiptofbenefitsbyaninstitutionalstaffmemberforfacilitatingorarranginga

meetingbetweenastudent-athleteandanagent,financialadvisororarepresentativeofanagentoradvisor(e.g.,“runner”);

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5. Knowinginvolvementinprovidingabannedsubstanceorimpermissible

supplementtostudent-athletes,orknowinglyprovidingmedicationstostudent-athletescontrarytomedicallicensure,commonlyacceptedstandardsofcareinsportsmedicinepractice,orstateorfederallaw.Thisprovisionshallnotapplytobannedsubstancesforwhichthestudent-athletehasreceivedamedicalexceptionperBylaw31.2.3.2;however,thesubstancemustbeprovidedinaccordancewithmedicallicensure,commonlyacceptedstandardsofcareandstateorfederallaw;

6. Engaginginanyathleticscompetitionunderanassumednameorwithintent

otherwisetodeceive;or

7. FailuretoprovidecompleteandaccurateinformationtotheNCAA,theNCAAEligibilityCenterortheinstitution’sathleticsdepartmentregardinganindividual’samateurstatus.

AcademicMisconduct

PreEnrollmentAprospectivestudent-athlete,student-athleteoracurrentorformerinstitutionalstaffmember,whichincludesanyindividualwhoperformsworkfortheinstitutionortheathleticsdepartmentevenifheorshedoesnotreceivecompensationforsuchwork,shallnotengageinthefollowingconduct:

1. Knowinginvolvementinarrangingforfraudulentacademiccreditorfalsetranscriptsforaprospectivestudent-athlete;

2. FailuretoprovidecompleteandaccurateinformationtotheNCAA,theNCAAEligibilityCenteroraninstitution'sadmissionsofficeregardinganindividual'sacademicrecord(e.g.,schoolsattended,completionofcoursework,gradesandtestscores);or

3. Fraudulenceormisconductinconnectionwithentranceorplacementexaminations.

PostEnrollmentAllinstitutionalstaffmembersandstudent-athletesareexpectedtoactwithhonestyandintegrityinallacademicmatters.Post-enrollmentacademicmisconductincludesanyviolationorbreachofaninstitutionalpolicyregardingacademichonestyorintegrity(e.g.,academicoffense,academichonorcodeviolation,plagiarism,academicfraud).

1. ImpermissibleAcademicAssistancebyInstitutionalStaffMemberorRepresentativeofAthleticsInterests.

a. Impermissibleacademicassistancebyacurrentorformerinstitutionalstaffmemberorarepresentativeofaninstitution'sathleticsinterestsincludes,butisnotlimitedto,theprovisionoforarrangementof:

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i. Substantialassistancethatisnotgenerallyavailabletoaninstitution'sstudentsandisnototherwiseexpresslyauthorizedinBylaw16.3,whichresultsinthecertificationofastudent-athlete'seligibilitytoparticipateinintercollegiateathleticsorreceivefinancialaid;or

ii. Anacademicexceptionthatresultsinagradechange,academiccreditorfulfillmentofagraduationrequirementwhensuchanexceptionisnotgenerallyavailabletotheinstitution'sstudentsandtheexceptionresultsinthecertificationofastudent-athlete'seligibilitytoparticipateinintercollegiateathleticsorreceivefinancialaid.

b. Academicmisconductrelatedtoastudent-athlete;orc. Thealterationorfalsificationofastudent-athlete'stranscriptoracademic

record.

2. Astudent-athleteshallnotbeinvolvedin:a. Academicmisconductinvolvingacurrentorformerinstitutionalstaff

memberorrepresentativeofathleticsinterests;b. Academicmisconduct,withouttheinvolvementofacurrentorformer

institutionalstaffmemberorrepresentativeofathleticsinterests,thatresultsin:i. Anerroneousdeclarationofeligibilitytoparticipatein

intercollegiateathleticsandthestudent-athletesubsequentlycompetesfortheinstitutionwhileineligible;

ii. Anerroneousdeclarationofeligibilitytoreceivefinancialaidandthestudent-athlete'ssubsequentlyreceivesfinancialaidwhileineligible;or

c. Academicmisconductinvolvingthealterationorfalsificationofastudent-athlete'stranscriptoracademicrecord.

BiolaUniversity’swritteninstitutionalpoliciesandproceduresregardingacademicmisconductareapplicabletothegeneralstudent-body,includingstudent-athletes.Thepoliciesandprocedureshavebeenapprovedthroughtheinstitution'snormalprocessforapprovingsuchpoliciesandcanbefoundontheintheStudentHandbookontheuniversitywebsite.

GamblingandSportsWageringThefollowingindividualsshallnotknowinglyparticipateinsportswageringactivitiesorprovideinformationtoindividualsinvolvedinorassociatedwithanytypeofsportswageringactivitiesconcerningintercollegiate,amateurorprofessionalathleticscompetition(NCAAbylaw10.3):

1. Staffmembersofaninstitution’sathleticsdepartment;

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2. Nonathleticdepartmentstaffmemberswhohaveresponsibilitieswithinorovertheathleticsdepartment(e.g.,chancellororpresident,facultyathleticsrepresentative,individualtowhomathleticsreports);

3. Staffmembersofaconferenceoffice;and

4. Student-athletes.BiolaUniversityexpectsthatallindividualsinvolvedintheathleticprogram,includingstudent-athletes,staffmembers,coaches,athletictrainersanduniversitypersonnelinvolvedwithBiolaAthleticswilladheretothefollowingunderstandingthatitisnotpermissibleto:

● Place,acceptorsolicitawager(onastaffmember’sorstudent-athlete'sownbehalforonbehalfofothers)ofanytypewithanyindividualororganizationonanyintercollegiate,amateurorprofessionalteamorcontest.Examplesofsportswageringinclude,butarenotlimitedto,theuseofabookmakerorparlaycard;Internetsportswagering;auctionsinwhichbidsareplacedonteams,individualsorcontests;andpoolsorfantasyleaguesinwhichanentryfeeisrequiredandthereisanopportunitytowinaprize(NCAABylaw10).

● Participateinsportswageringactivitiesorprovideinformationtoindividualsinvolvedinorassociatedwithanytypeofsportswageringactivitiesconcerningintercollegiate,amateurorprofessionalathleticscompetition(NCAABylaw10.3).Astudent-athletewhoviolatesthisbylawmayloseeligibilityinallsports.

Education● Theassistantathleticdirectorforcompliance/SWAwilleducatestudent-athletes

aboutgamblingandsportswageringduringtheAllStudent-AthleteMeetingsatthebeginningandendoftheacademicyear.

● Theassistantathleticdirectorforcompliance/SWAwillsendamonthlyComplianceNewsletterandemailstostudent-athletes,BiolaAthleticsandtheComplianceCommitteepriortoanymajorsportingevent(e.g.,SuperBowl,MarchMadness,etc.)

● Anystudent-athletewhoisstrugglingwithgamblingorsportswageringandwishesforsupportcancontacteithertheBiolaCounselingCenterorStudentDevelopment.BiolaUniversityiscommittedtoprovidingsupportandguidanceforstudentsstrugglingwithanyissueincludinggamblingandsportswagering.

DisciplinaryActionProspectiveorenrolledstudent-athletesfoundinviolationoftheprovisionsofthisregulationshallbeineligibleforfurtherintercollegiatecompetition,subjecttoappealtotheCommitteeonStudent-AthleteReinstatementforrestorationofeligibility(seeBylaw10forsanctionsofstudent-athletesinvolvedinviolationsofBylaw10.3).InstitutionalstaffmembersfoundinviolationoftheprovisionsofthisregulationshallbesubjecttodisciplinaryorcorrectiveactionassetforthinBylaw19oftheNCAAenforcement

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procedures,whethersuchviolationsoccurredatthecertifyinginstitutionorduringtheindividual’spreviousemploymentatanothermemberinstitution.

SanctionsThefollowingsanctionsforviolationsofBylaw10.3shallapply:

1. Astudent-athletewhoengagesinactivitiesdesignedtoinfluencetheoutcomeofanintercollegiatecontestorinanefforttoaffectwin-lossmargins(i.e.,“pointshaving”)orwhoparticipatesinanysportswageringactivityinvolvingthestudent-athlete’sinstitutionshallpermanentlyloseallremainingregularseasonandpostseasoneligibilityinallsports.

2. Astudent-athletewhoparticipatesinanysportswageringactivitythroughtheInternet,abookmakeroraparlaycardshallbeineligibleforallregularseasonandpostseasoncompetitionforaminimumperiodofoneyearfromthedateoftheinstitution’sdeterminationthataviolationoccurredandshallbechargedwiththelossofaminimumofoneseasonofeligibility.Ifthestudent-athleteislaterdeterminedtohavebeeninvolvedinaviolationofanyportionofBylaw10.3,thestudent-athleteshallpermanentlyloseallremainingregularseasonandpostseasoneligibilityinallsports.

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Appendices● Add/DropForm ● AthleticEventChangeForm* ● AthleticScholarshipAgreementForm(ASA)* ● AthleticScholarshipAgreementRenewalForm(ASAR)* ● BiolaOutsideCamp/ClinicApprovalForm* ● BiolaRequestforApplicationFeeWaiver ● BiolaUniversityPPEForm ● Camp/ClinicEmployeeForm* ● Camp/ClinicParticipationWaiverForm** ● Camp/ClinicRequestForm* ● Camp/ClinicWrap-UpForm* ● Camps&ClinicsFreeorReducedAdmissionForm* ● CashAdvanceRequisitionForm ● ChangeinRoster-AddtoSquad ● ChangeinRoster-RemovefromSquad* ● ClassAttendanceForm ● CoachComplimentaryTicketRequestForm* ● CompensationRequisitionForm ● ConfidentialityContract* ● ConsentorDisclosureofProtectedHealthInformationForm* ● DeclarationofPlayingSeasonForm* ● DonationTransmittalForm ● DrugFreeSportCollectionGuidelines* ● EmergencyContactForm* ● EquipmentCheck-OutForm ● FinancialAidClarificationForm* ● FundraisingScholarshipForm* ● GameTravelReleaseForm* ● HiringAuthorizationForm ● HistoricalQuestionnaire* ● JournalReceiptForm ● MalePracticePlayerCertificationForm* ● MediaForm* ● MethodofCommunicationForm* ● MotorVehicleRecordAuthorizationForm* ● NCAADrug-TestingConsentForm* ● NCAAFinancialAidFormSummary* ● NLIRequestForm* ● OccasionalMealForm*

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● Off-CampusRecruitingTripRequestForm* ● OfficialVisitRequestForm* ● PacWestAcademicEligibilityReportForm ● PermissiontoContact ● PermissionforOutsideCompetitionApprovalForm* ● PracticeChangeForm* ● PromotionalActivityForm* ● Reduction/CancellationofAthleticAidForm* ● ReimbursementRequisitionForm ● RulesInterpretationRequestForm* ● SickleCellNotificationForm* ● SquadList* ● StandardofConductForm* ● StudentHostInformationForm* ● StudentManagerAgreementForm* ● StudentTeamAssistantAgreementForm* ● Student-AthleteConsentandAuthorizationAgreementForm* ● Student-AthleteEmployment/InternshipForm* ● Student-AthleteRequestforReleaseForm* ● Student-AthleteSummerInformationForm* ● SummerSchoolPre-Approval* ● TravelItineraryForm* ● TransferRequestForm(HR) ● TransferTracerForm ● TransferTranscriptEvaluationForm ● TryoutForm* ● UndergraduateMajor/ConcentrationChangeForm ● UnofficialVisitForm* ● VolunteerAssistantCoachAgreementForm*

*ARMSform

**onlineatthecampregistrationwebsite