TAC – A Year in Review

Working the Plan

Train the Trainer

PD1 PD2 PD3 PD4 PD5 PD60

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Tech Plan2011-13

Ready! Set, Read!

Tech Plan2011-13

Do Inst. Tech /Do Media

First Creek – Monte Gibbs Gray –

Scott Corrington

Truman – Joe Lisicich

Meeker – Kim Williams Giaudrone –

Mike ElfordNew Baker – TBD

Tech Plan2011-13

New

New

NewNew

Students Using TechnologyTech Plan2011-13

Technical Support

• Administrative PC Replacement– CAB, Annex, B&G, Purchasing, Food Services,

Transportation• Smart Boards & Projector at CAB Meeting Rooms• K-20 Video Conferencing Service Expansion– CAB Board Room, CAB 325, and Mann Elementary

• New Mixer Board in CAB Auditorium• Audio Enhancement Systems in CAB Auditorium

and Board Room

Tech Plan2011-13

Technical Support

• Laptop Cart for Paperless Board Meetings• Do IT/Do IT Media Labs– Baker, Gray, Mason, Meeker, Giaudrone, Truman

• SIG (Giaudrone, Jason Lee, Stewart)– Smart Boards in all Class Rooms– iPODS all Stewart teachers– 3 Netbook Carts (Stewart)– Laptop Carts for Jason Lee and Stewart

Tech Plan2011-13

Technical Support

• Foss – New Computer Lab (Intel $25K donation)• Head Start Computer Upgrades (Old CAB

Equipment)• New Cart Wheels 95 Laptop Carts• New Teacher Laptops for Foss and Mt. Tahoma

Teachers• New Projectors for Mt. Tahoma and Jefferson• 3 New Netbook Carts for SAMI

Tech Plan2011-13

Technical Support

• Current or New Projects– SOTA Teacher/Student Computer Replacement– MSP– System Center Configuration Manager– Windows 7– Office 2010– Library Pac Stations

Tech Plan2011-13

• Creating a Solution to help Staff make Decisions

• Fully Integrated with Existing (and Future) Software Systems

• Serve as a Reporting Engine• Most Importantly, Easy to Use

Data Warehouse: Tacoma’s Decision Support System

Tech Plan2011-13

The Data Warehouse

• Questioned Subject Matter Experts to Discover Needs and Prioritize Needs

• Reviewed Possible Solutions by Vendors• Chose Microsoft to Create Five Portals• Principal Portal Served as Proof of Concept• Central Administration Portal Created• Teacher/Student Collaboration and Teacher

Webparts created as Next Phase

Tech Plan2011-13

Principal Portal Tech Plan2011-13

Central Administrator Portal

Tech Plan2011-13

Teacher PortalTech Plan2011-13

Quick LinksStadium High SchoolTacoma School DistrictNarrows League

Dictionary.comWordWart

BooksAlgebra for the 2000’sBiology Made Easy

Add More Links…

I need to find… Search

username | my site | logout

My Classes

Class News and Events3/12 Algebra: Test over Chapter 17; Biology: Lab Genetic Crosses Due3/22 HSPE Test, Reading3/23 HSPE Test, WritingAdd or Edit an Event…

Mr. Smith’s My Site

Collaboration

Stadium High School Staff My Sites

My Key PerformanceIndicatorsMy CalendarMy Site Homepage

Classes and Assignments

Period Course Time Room Class Collaboration eTextbook Assignment

Drop

1 Algebra 2 7:35 – 8:30 302

2 Algebra 2 8:35 – 9:30 302

Break 9:30 – 9:40

3 Planning 9:45 – 10:40 311A add eBook

4 Biology 10:45 – 12:20 306

5 Biology 12:25 – 1:20 306

6 IB Biology 6 1:25 – 2:20 306

add eBook

Tutoring Available for Assistance 2:30-3:15 311A Monday and Thursday add eBook Edit Chart…

Tech Plan2011-13

3. Student has a Workspace to Work on Their Assignment

4. Student Electronically Hands in the Assignment

5. Teacher Grades Assignment

6. Teacher May or May Not Return the Student’s Assignment for

Corrections

7. If the Assignment meets Acceptable Standards the Teacher Returns

Assignment to the Student; Student Files Their Assignment; The Teacher May

Place the Assignment in the Student’s Electronic Porfolio

8. Teacher (or Student) may or may Not Post the Assignment for Other Students to Evaluate and complete a Peer Review.

Other Students would need access

9. Parent can View the Student’s Official Electronic Portfolio at

Anytime

1.Teacher Creates Assignment (with Strand Data) and Drops into

Homework Box

2. Student receives Notification they have an Assignment

Student and TeacherAssignment Collaboration:

Tacoma Style

Teacher sends the Assignment Back to the Student for

corrections; an email is also sent

Stud

ent m

ay C

hoos

e to

Cor

rect

the

Assig

nmen

t usin

g th

e Pe

er S

ugge

stion

s

Teacher may Immediately Post the

Assignment for Peer Review and send an

email to the class there are assignments

to review

Teacher Notified about Number of Assignments

Turned in.

Tech Plan2011-13

Teacher-Student Collaboration

Site

Tech Plan2011-13

Student Collaboration Site

Tech Plan2011-13

Current StatusTech Plan2011-13

TACOMA SCHOOL DISTRICT

STUDENT SYSTEM REPLACEMENT

PROJECT

Project TimelineApril 23, 2011 thru August 31, 2012

WHY REPLACE ESIS

• eSIS Purchased by Pearson October, 2010

• Current system no longer supported after July 2012

• Opportunity to obtain new system with enhancements to better serve parents, teachers, students and administration

ENHANCEMENT OPPORTUNITIES

• INTEGRATED ONLINE GRADEBOOK– Principals can view teachers GradeBook– Parents can see real time grades

• STANDARDIZED GRADING• PARENT PORTAL– Online Enrollment– Grades at a glance– Student assessment at a glance– Student courses at a glance– Student attendance at a glance

MORE OPPORTUNITIES…….

• SUPPORTS HANDHELD DEVICES (iPhones, Smartphones, iPODs, etc)

• STUDENT LEARNING PLANS• CAREER PLANNING• STUDENT ONLINE SCHEDULING• ABILITY TO REPLACE MOST THIRD PARTY

SOFTWARES

WHERE ARE WE?• March, 2011 - Shared initial replacement information with Tech Advisory

Focus Group and solicited staffing support for project. Completed

• Gathered and Reviewed system specifications and required functionality from Office Coordinators, Scheduling Secretaries, Assistant Principals, Administration, current eSIS team. Completed

• Shared RFP and solicited feedback from Districts currently using eSIS – Seattle SD, Northshore SD, Highline SD, Clover Park SD, Oregon School Districts

In Progress• Shared RFP and solicited feedback from District’s interested in new System –

Bellevue SD, Mulketio SD, Lake Washington SD In Progress

• Posted RFP for Vendor Bidding. In Progress

WHERE ARE WE ? continued……• Obtain Selection Team Members (Teachers, School Admin Support, Principals, Administrators, etc)

In Progress– School Secretary Roxanne Luvaas (Arlington)– Ann Chambers Special Ed– Counselor Luann Kucklick– Teacher Gerean Baginski (Foss)– Assistant Principal Robert Cooper (Mt Tahoma)– Assistant Principal Tim Brendt (Stadium)

• Obtain Project Team Members (Teachers, School Admin Support, Principals, Administrators, etc) In Progress

– Office Coordinator - Janet Caldon (Lister)– Scheduling Secretary Kris Boisen (Baker)– Attendance Secretary Trisha Zimmerman (Lincoln)– Backfill for eSIS Team Current System Betty Meidinger (Special Ed)– Principal Bonnie McGuire (Oakland)– Instructional Facilitator Patty Guy– Instructional Facilitator Sherri Desseau– Teacher Laura Bower (Giaudrone)– Nurse Elizabeth Goldberg– Assessment Patrick Cummings– CTE– John Page

WHERE ARE WE (continued)• Build Project Timeline/Initial Plan In Progress• $1.5M has been set aside for this project

– Approximately $750K to fund software and equipment– Approximately $750K to fund school based staff

• Reviewed several existing SIS Products– Pentamation (eSchool Plus)– Pearson (PowerSchool)– Tyler (SchoolMaster)– Skyward– Genisus

• Evaluating a Sharepoint Solution from Fresno SD in California developed in collaboration with Microsoft and Fresno Tech Services Staff.

NEXT STEPS IN SELECTING SYSTEM

• PROJECT ON FAST TRACK…– May 11, 2011 Vendor Conference– May 13, 2011 Final Vendor Question– May 16, 2011 Final Posting of RFP

Addendums– May 17, 2011 Finalize Selection Team– May 19, 2011 RFP Closes 2:00pm– May 23-25, 2011 Paper Evaluation of RFP– May 26, 2011 Notify Top 3 Vendors– May 31 – June 8, 2011 Vendor Demos

NEXT STEPS IN SELECTING SYSTEM continued….

– June 14, 2011 Recommendation sent to Board

– June 23, 2011 Board Approval– June 27 – July 25, 2011 Order and Install

equipment and software

– June 1- July 29, 2011 Finalize Project Team and Backfil

– August 1, 2011 START IMPLEMENTATION

TENTATIVE PROJECT TIMELINES• August 1-12, 2011

• August 15, 2011 - April 30, 2012

• May 1, 2012 thru Mid July, 2012

• July 23, 2012

• August, 2012

• September 1, 2012

• Initial System Training for project team members

• Project Implementation

• Train School Office Staff on New System; Complete eSIS School Year Processing; Process YET

• Partial GO LIVE for School Office Staff; start of school processing

• Train Teachers on attendance and Grade Book; Continue to Assist School Office Staff in use of system

• FULL GO LIVE

Breakout Session

• List new services you would like to see.

• List services you would like to see enhanced or expanded.

Whole Group Decision

• What do we want to focus on for next year?• Suggested number of meetings?• Focus Group Meetings?• Other people that should be included for next

year?• Should Wes Retire?