tally tutor 3

TallyTally

Accounting PackageAccounting Package

UNIT UNIT -- 33

Objectives of this sessionObjectives of this session

�� Voucher EntryVoucher Entry

�� Voucher TypesVoucher Types

�� Role of ButtonsRole of Buttons

�� Exercise Exercise

IntroductionIntroduction

In accounting, vouchers are the main input besides the In accounting, vouchers are the main input besides the opening balances which you put in the masters. The opening balances which you put in the masters. The output is the form of Reports. output is the form of Reports.

Tally recognizes a number of vouchers, which can be Tally recognizes a number of vouchers, which can be used to enter the first information of the transaction.used to enter the first information of the transaction.

Vouchers are of different types. Some of them are Vouchers are of different types. Some of them are already defined in the Tally software. already defined in the Tally software.

Voucher TypesVoucher Types

Some of the general vouchers are as follows:Some of the general vouchers are as follows:

oo Sales VoucherSales Voucher

oo Purchase VoucherPurchase Voucher

oo Payment VoucherPayment Voucher

oo Receipt VoucherReceipt Voucher

oo Journal VoucherJournal Voucher

Other than the predefined vouchers of the Tally software, users Other than the predefined vouchers of the Tally software, users

can create vouchers of their own desire and requirement also. can create vouchers of their own desire and requirement also.

Voucher EntryVoucher Entry

Voucher Entry is done by selecting Voucher Entry is done by selecting ‘‘Voucher EntryVoucher Entry’’ option from option from

the the ‘‘Gateway of TallyGateway of Tally’’. .

Voucher EntryVoucher EntryThe default voucher entry screen displayed is the The default voucher entry screen displayed is the ‘‘Payment VoucherPayment Voucher’’. To . To change the screen for different voucher type, use Button Bar or change the screen for different voucher type, use Button Bar or Function Function Keys. Keys.

Voucher Type SelectionVoucher Type Selection

Voucher type selection is the mental work done by you Voucher type selection is the mental work done by you

not by computer and it is totally based on the accounting not by computer and it is totally based on the accounting

concepts. concepts.

ExerciseExerciseLet us analyze the voucher type in the following transactions. Let us analyze the voucher type in the following transactions.

200200Paid Salary Paid Salary ---- 3030

100100Paid Rent Paid Rent ---- 3030

300300Received cash from Received cash from RameshRamesh---- 2828

300300Goods sold on credit to Goods sold on credit to RameshRamesh---- 2424

600600Goods sold to M/s Ram & Co. for cashGoods sold to M/s Ram & Co. for cash---- 1616

10001000Purchased goods from M/s Ram Purchased goods from M/s Ram NarainNarain on credit on credit ---- 88

400400Purchased goods for CashPurchased goods for Cash---- 55

200200Furniture purchased for Cash Furniture purchased for Cash ---- 33

500500Deposit in the BankDeposit in the Bank---- 22

50005000Mohan started business with CashMohan started business with CashApril 1April 1

Amount (Amount (RsRs.).)ParticularsParticulars20042004

ExerciseExercise

Cash A/cCash A/c Dr.Dr. 50005000

To MohanTo Mohan’’s Capital A/cs Capital A/c 50005000

(Being the amount invested by Mohan in the business)(Being the amount invested by Mohan in the business)

This journal entry will give the idea of voucher type. As the This journal entry will give the idea of voucher type. As the Company is receiving some money it is Company is receiving some money it is receipt voucherreceipt voucher or as this or as this is of capital nature it may be is of capital nature it may be journal voucherjournal voucher..

50005000Mohan started business with CashMohan started business with CashApril 1April 1


ExerciseExercise

Bank A/cBank A/c Dr.Dr. 500500

To Cash A/cTo Cash A/c 500500

(Being the amount paid into the Bank)(Being the amount paid into the Bank)

As the Company is paying and receiving some money it is As the Company is paying and receiving some money it is contra contra vouchervoucher..

500500Deposit in the BankDeposit in the BankApril 2April 2


ExerciseExercise

Furniture A/cFurniture A/c Dr.Dr. 200200


(Being furniture purchased for cash)(Being furniture purchased for cash)

As the Company is spending some money for the purchase of an As the Company is spending some money for the purchase of an asset, it is asset, it is payment voucherpayment voucher..

200200Furniture purchased for Cash Furniture purchased for Cash April 3April 3


ExerciseExercise

Purchase A/cPurchase A/c Dr.Dr. 400400


(Being goods purchased for cash)(Being goods purchased for cash)

As the Company is spending some money for the purchase of As the Company is spending some money for the purchase of goods (for trade), it is goods (for trade), it is purchase voucherpurchase voucher or as this is of cash or as this is of cash payment nature it may be payment nature it may be payment voucherpayment voucher..

400400Purchased goods for CashPurchased goods for CashApril 5April 5


ExerciseExercise

Purchase A/cPurchase A/c Dr.Dr. 10001000

To M/To M/s.Rams.Ram NarainNarain A/cA/c 10001000

(Being goods purchased from M/(Being goods purchased from M/s.Rams.Ram NarainNarain on credit)on credit)

As the Company purchased of goods (for trade) with out payment, As the Company purchased of goods (for trade) with out payment, it is it is purchase voucherpurchase voucher..

10001000Purchased goods from M/s Ram Purchased goods from M/s Ram NarainNarain on crediton creditApril 8April 8


ExerciseExercise


To Sales A/cTo Sales A/c 600600

(Being goods sold for cash)(Being goods sold for cash)

As the company sold goods to M/s. Ram & Co for cash, it is As the company sold goods to M/s. Ram & Co for cash, it is sales sales vouchervoucher or as this is of cash receipt nature it may be or as this is of cash receipt nature it may be receipt receipt vouchervoucher..

600600Goods sold to M/s Ram & Co. for cashGoods sold to M/s Ram & Co. for cashApril 16April 16


ExerciseExercise

RameshRamesh A/cA/c Dr.Dr. 300300

To Sales A/cTo Sales A/c 300300

(Being goods sold to (Being goods sold to RameshRamesh on credit)on credit)

As the company sold goods to As the company sold goods to RameshRamesh on credit, it is on credit, it is sales sales voucher.voucher.

300300Goods sold on credit to Goods sold on credit to RameshRameshApril 24April 24


ExerciseExercise


To To RameshRamesh A/cA/c 300300

(Being cash received from (Being cash received from RameshRamesh))

As the Company is receiving some money it is As the Company is receiving some money it is receipt voucher.receipt voucher.

300300Received cash from Received cash from RameshRameshApril 28April 28


ExerciseExercise

Rent A/cRent A/c Dr.Dr. 100100


(Being the amount paid for rent)(Being the amount paid for rent)

As the Company is spending some money it is As the Company is spending some money it is payment voucherpayment voucher..

100100Paid Rent Paid Rent April 30April 30


ExerciseExercise


To Salary A/cTo Salary A/c 200200

(Being the amount paid for salary)(Being the amount paid for salary)

As the Company is spending some money it is As the Company is spending some money it is payment voucherpayment voucher..

200200Paid Salary Paid Salary April 30April 30


Voucher Entry : Receipt VoucherVoucher Entry : Receipt VoucherCash Account Dr.Cash Account Dr.

To Capital AccountTo Capital Account

(Being the amount invested by Mohan in the business as (Being the amount invested by Mohan in the business as capital)capital)

1.1. Come to Gateway of TallyCome to Gateway of Tally

2.2. Select Voucher Entry either by clicking by mouse or by Select Voucher Entry either by clicking by mouse or by pressing pressing ‘‘VV’’

3.3. Following window with default voucher type Following window with default voucher type ‘‘Payment Payment VoucherVoucher’’ will appear.will appear.

4.4. Select F6 button from button bar or press F6 from Select F6 button from button bar or press F6 from keyboard the type of voucher change from payment keyboard the type of voucher change from payment voucher to receipt voucher.voucher to receipt voucher.

Voucher Entry : Receipt VoucherVoucher Entry : Receipt Voucher5.5. Following window of Following window of ‘‘Receipt VoucherReceipt Voucher’’ will appear.will appear.

6.6. In front of In front of ‘‘ToTo’’ write write ‘‘RR’’ a list of related ledger will a list of related ledger will

appear, select the Ramappear, select the Ram’’s capital option.s capital option.

7.7. Enter the amount Rs.5000 in credit Enter the amount Rs.5000 in credit

8.8. Press EnterPress Enter

9.9. The The ‘‘ByBy’’ Column will appear, write Column will appear, write ‘‘CC’’ a list of related a list of related

ledger will appear select the cash option, the same ledger will appear select the cash option, the same

amount automatically gets entered in debit column.amount automatically gets entered in debit column.

Voucher Entry : Receipt VoucherVoucher Entry : Receipt VoucherThe Receipt Voucher screen will appear as follows :The Receipt Voucher screen will appear as follows :

Voucher Entry : Contra VoucherVoucher Entry : Contra VoucherBank Account Dr.Bank Account Dr.

To Cash AccountTo Cash Account

(Being the amount paid into bank)(Being the amount paid into bank)

1.1. Come to Come to ‘‘Gateway of TallyGateway of Tally’’

2.2. Select Voucher Entry either by clicking by mouse or by Select Voucher Entry either by clicking by mouse or by

pressing pressing ‘‘VV’’

3.3. Following window with default voucher type Following window with default voucher type ‘‘Payment Payment

VoucherVoucher’’ will appear.will appear.

4.4. In front of In front of ‘‘ToTo’’ write write ‘‘CC’’ a list of related ledger will appear a list of related ledger will appear

select the cash option.select the cash option.

Voucher Entry : Contra VoucherVoucher Entry : Contra Voucher5.5. Enter the amount in credit Enter the amount in credit


7.7. The The ‘‘ByBy’’ Column will appear write Column will appear write ‘‘BB’’ a list of related a list of related

ledger will appear select the bank option, the same ledger will appear select the bank option, the same


Voucher Entry : Contra VoucherVoucher Entry : Contra VoucherThe Contra Voucher screen will appear as follows :The Contra Voucher screen will appear as follows :

Voucher Entry : Payment VoucherVoucher Entry : Payment Voucher

Furniture Account Dr.Furniture Account Dr.


(Being Furniture purchased for Cash)(Being Furniture purchased for Cash)


2.2. Select Voucher Entry either by clicking by mouse or by Select Voucher Entry either by clicking by mouse or by

pressing pressing ‘‘VV’’

3.3. Following window with default voucher type, Following window with default voucher type, ‘‘Payment Payment

VoucherVoucher’’ will appear.will appear.

4.4. In front of In front of ‘‘DrDr’’ write write ‘‘FF’’ a list of related ledger will appear, a list of related ledger will appear,

select the Furniture option.select the Furniture option.


5.5. A new window will also appear, asking for detail of A new window will also appear, asking for detail of

furniture purchased with amount.furniture purchased with amount.

6.6. Enter the amount in debit Enter the amount in debit


8.8. The The ‘‘CrCr’’ Column will appear, write Column will appear, write ‘‘CC’’ a list of related a list of related

ledger will appear select the cash option, the same ledger will appear select the cash option, the same



The Contra Voucher screen will appear as follows :The Contra Voucher screen will appear as follows :

Voucher Entry : Purchase VoucherVoucher Entry : Purchase VoucherPurchase Account Dr.Purchase Account Dr.


(Being goods Purchased for Cash)(Being goods Purchased for Cash)


2.2. Select Voucher Entry either by clicking by mouse or by Select Voucher Entry either by clicking by mouse or by pressing pressing ‘‘VV’’

3.3. Following window with default voucher type Following window with default voucher type ‘‘Payment Payment VoucherVoucher’’ will appear.will appear.

4.4. Press button F9 for purchase voucherPress button F9 for purchase voucher

5.5. In front of In front of ‘‘CrCr’’ write write ‘‘CC’’ a list of related ledger will appear, a list of related ledger will appear, select the cash option.select the cash option.

Voucher Entry : Purchase VoucherVoucher Entry : Purchase Voucher

6.6. A new window will also appear, asking for detail of A new window will also appear, asking for detail of

purchased with amountpurchased with amount

7.7. Enter the amount in credit Enter the amount in credit


9.9. The The ‘‘DrDr’’ Column will appear, write Column will appear, write ‘‘pp’’ a list of related a list of related

ledger will appear, select the Purchase Account option, ledger will appear, select the Purchase Account option,

the same amount automatically gets entered in debit the same amount automatically gets entered in debit

column.column.

Voucher Entry : Purchase VoucherVoucher Entry : Purchase Voucher

The Purchase Voucher screen will appear as follows :The Purchase Voucher screen will appear as follows :

Role of ButtonRole of Button

F2F2 : : To change the date of the voucherTo change the date of the voucher

Alt + F2Alt + F2 : : To change Voucher PeriodTo change Voucher Period

F3F3 :: To switch to another loaded company andTo switch to another loaded company and

enter a voucher in it.enter a voucher in it.


F4F4 :: To create a Contra VoucherTo create a Contra Voucher

F5F5 :: To create a Payment VoucherTo create a Payment Voucher

F6F6 : : To create a Receipt VoucherTo create a Receipt Voucher

F7F7 : : To create Journal Note such as To create Journal Note such as

Debit and Credit NotesDebit and Credit Notes

F8F8 :: To create Sales VoucherTo create Sales Voucher

F9F9 :: To create Purchase VoucherTo create Purchase Voucher

continue …


F10F10 :: To Reverse Journal Voucher and also To Reverse Journal Voucher and also

to create Memorandumto create Memorandum

F11F11 :: To change the featuresTo change the features

Post DatedPost Dated :: To make the current voucher PostTo make the current voucher Post--DatedDated

Optional Optional :: To mark the current voucher OptionalTo mark the current voucher Optional

continue …

Thank YouThank You

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