teaching excel 1627

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MicrosoftExcel

Global Information Internship Program

Created By: Jamie McPike 2003


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Return to Table of Contents

Overview of the Excel

ScreenToolbars provide shortcuts to menu commands. There are many different toolbars and theuser can choose which toolbars are shown on the screen. To enable more toolbars go toView on the Menu bar, select Toolbars, then select which toolbar you wish to add to thescreen.

The Standard Toolbarprovides shortcuts to the File Menu, as well as mathematicalfunctions, chart creation, and sorting.

The Formatting Toolbarprovides shortcuts to font formatting as well as mathematicalfunctions.

The Status Toolbar allows the user to view if the current worksheet is ready to enter data.


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Entering Formulas

When entering numerical data, you can command Excel to do anymathematical function.

Start each formula with an equal sign (=). To enter the sameformulas for a range of cells, use the colon sign :

ADDITION FORMULAS

To add cells together use the +sign.

To sum up a series of cells,highlight the cells, then clickthe auto sum button. Theanswer will appear at thebottom of the highlighted box.


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Tips for Entering Data To highlight a series of

cells click and drag themouse over the desiredarea.

To move a highlightedarea, click on the borderof the box and drag the

box to the desiredlocation.

You can sort data(alphabetically,numerically, etc). Byhighlighting cells then

pressing the sort shortcut

key.


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Creating Charts

With the Excelprogram you cancreate charts with the

Chart Wizard.

Step 1: Choose achart type.

Step 2: Highlight thedata that you wish tobe included in thechart.


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Creating Charts

Step 3: Changechart options. Hereyou can name the

chart and the axes,change the legend,label the data

points, and many

other options. Step 4: Choose a

location for thechart.


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Freezing PanesIf you need the information inone column to freeze, whilestill being able to scrollthrough the rest of the datafollow these instructions:

Step 1: Highlight a specificcolumn.

Step 2: Go to the Window Menuand click Freeze Panes.

Step 3: The cells to the left of thehighlighted column should befrozen while you are still ableto scroll about the rest of theworksheet (Notice that columnA remains while column H is

next to it).


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teaching excel 1627

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