tender document - bharat petroleum document_5583.pdf · 1 instructions to_the_vendors 5583.pdf itb...

Domain : bpcleproc.in

Parent department: BPCL

Tender Document

Department : CPO (M) - Procurement Group 3

Department officer : D Manimaran

System ID : 5583 Tender Reference No. : CRFQ1000239705

Tender Title :

Global Tender for procurement of 72 sets of LPG Tank Wagon Loading Arm for BPCL Bhitoni LPG Plant & 72 sets of LPG Tank Wagon Loading Arm for BPCL Uran LPG Plant . Total 144 sets( each set has one liquid arm and one vapour arm)

Tender Date : 15/01/2016

Tender Description :

Global Two Bid Tender for finalization of firm contract for procurement of 72 sets of LPG Tank Wagon Loading Arms for Bhitoni LPG Plant & 72 sets of LPG Tank Wagon Loading Arms for Uran LPG Plant . Total 144 sets( each set has one product arm and one vapour arm). Your offer to consider all commisioning spares & accessories for trouble free operation during the warranty period and which should form part of basic cost. A Pre-bid meeting is scheduled for 22/1/16 1100 hrs IST at the office of BPCL. All prospective bidders can participate in the same. BPCL reserves the right to extend the Due Date of Tender. Bidder must bid for all items. Evaluation/Award will be on overall landed lowest considering all items. Validity of Offer shall be 120 days from the date of opening of Tender. Contract will be placed by us. Actual Call-Off Shall be placed from E&P-NOIDA. Payment shall be processed by the Originator of Call-off. Price will be firm till execution of order and no escalation will be entertained on any ground. BPCL reserves the right to vary the quantities of the tender. Packing and Forwarding: The materials should be properly packed so as to with stand all transit hazards TILL OUR SITE. The vendor should quote the

packing & forwarding charges per unit for materials. TEST and PERFORMANCE CERTIFICATES : You shall furnish Material test and Performance Certificates for the materials alongwith the challans and invoice. Rejected material lying in BPCL premises must be replaced within 60 days from date of final inspection report on rejection of material. OCTROI/Entry Tax : Octroi/Entry Tax, if, applicable will be reimbursed to vendor extra at actuals against documentary evidence. Unloading & stacking will be arranged by consignee. However, advance information regarding expected date of delivery to Site In-charge must be given well in time for making unloading arrangements under advice to originator of call-off. IN CASE OF ANY CLARIFICATION PERTAINING TO E-PROCUREMENT PROCESS, THE TENDERER MAY CONTACT THE FOLLOWING PERSONNEL OF M/S BPCL before the pre-bid meeting date. PROCUREMENT LEADER : MR.MANIMARAND DASARAJ LANDLINE NO. : 022 24176408 / MOBILE NO. 8220002889 / E-MAIL : [email protected] PROCUREMENT MANAGER : MRS. SRINIVAS SONIA LANDLINE NO. : 022 24176418 / MOBILE NO. 9820067543 / E-MAIL : [email protected] For Complaints Only : The IEM should be contacted on their mobile / email, only if there are any complaints related to the tender. For Seeking clarifications / details related to tender, the concerned BPCL official whose name and contact number is given in the tender documents should be contacted

Envelope Bidding Type : In 2 Part bidding Envelope Bidding Option :

Document fees and EMD + Technical bid + Price bid

Bid validity period (in days) : 120 Type of contract : Goods

Project duration / delivery or completion period (in days)

: 120 Form of Contract : Supply

Bid submission configuration

Bidding access : Open/Press

Base currency : INR Bidding type : Global

Bidding currencies : INR,EURO,USD

Key configuration

Bidding variant : Buy Mode of pre-bid meeting : Offline

Pre Bid Meeting Venue :

CENTRAL

PROCUREMENT

ORGANIZATION(MKTG),

BPCL, A INSTALLATION,

SEWREE FORT RD,

SEWREE(E), MUMBAI

400 015, INDIA

PHONE 022

24176408/24176418

Dates configuration

Document downloading start date

: 15/01/2016 20:00:00

Document downloading end date

: 11/02/2016 15:00:00

Bid submission start date : 22/01/2016 15:01:00

Bid submission end date : 11/02/2016 15:00:00

Pre-bid meeting start date : 22/01/2016 11:00:00

Pre-bid meeting end date : 22/01/2016 13:00:00

Bid opening date : 11/02/2016 15:01:00

Document / EMD / Security fee detail

Tender fees : Not Applicable Mode of EMD payment : Offline

EMD amount : INR : 250000.00 USD : 3848.00

EMD payable at :

BHARAT PETROLEUM CORPORATION LIMITED Mumbai

Emd Clause :

Earnest Money Deposit (EMD) ( also referred to as Bid Security): You shall be

required to submit the Earnest Money Deposit (EMD) of Rs. 250000/-( Two

Lakh fifty Thousand only) for Indian bidders & USD 3848 (for foreign bidders) ,

as applicable in physical form by the way of demand draft drawn on any

Nationalised or scheduled bank in favour of M/s Bharat Petroleum

Corporation Ltd. and payable at Mumbai at our office in a sealed cover

addressed to Procurement Leader Gr 3, with following boldly super-scribed

on the outer cover CRFQ number, Item, Closing date,Time,Name of the

tenderer. It should be dropped in the tender box or sent by Registered

Post/Courier to the following address so as to reach before the due date &

time of the tender.

EMD Payment Method : Demand Draft

Documents

Sr. No.

File name File description File size (in MB)

Date and time Status

1 Instructions to_the_vendors 5583.pdf

ITB 0.389 12/01/2016 11:27:49

Approved

2 SPECIAL CONDITIONs.pdf spc 0.009 12/01/2016 11:10:48

Approved

3 LPG TW LOADING ARMS DEC2015.pdf

technical specifications 0.146 12/01/2016 11:10:48

Approved

4 LPG WAGON LOADING ARM SKETCH.pdf

sketch and other details 0.355 12/01/2016 11:10:48

Approved

5 IP Document.pdf I Pact 0.325 12/01/2016 11:10:48

Approved

6

GPC (with PMA Arbitration clause & Holiday Listing Link)on 12.10.15.pdf

GPC 0.320 23/10/2015 12:17:31

Approved

Bidding forms

Document fees and EMD

EMD Form

EMD Form

Details Bidder's Response

EMD Amount offering

EMD payment method

Instrument No.

Payment Date

Technical bid

BQC form FOR BIDDER

BQC form FOR BIDDER

BQC form FOR BIDDER

BPCL REQUIREMENT BIDDERS RESPONSE

1.Established manufacturerThe vendor should be established manufacturer of LPG Tank Wagon Loading Arm. Consortium bidding is not allowed. Vendor should have supplied at least 14 sets (10% of quantity to be tendered) of LPG loading arms during any continuous 12 months’ period in the last 7 years prior to the due date of bid submission.Documents Required:a)Self certified copies of Central Excise Registration (or) NSC/MSE certificate (or) Excise invoice (or) Factory Licence or API or EN or UL or FCC certification (or) ISO document (or) certificate from local chamber of commerce ---to prove that the bidder is a manufacturer of LPG Loading Arm .b)Vendor should submit Performance Certificate for minimum 12 months duration from Client towards satisfactory working of LPG loading arm. In case of foreign bidder, this shall be verified and endorsed from Indian Embassy / High commission / local chamber of commerce of the country from where the bidder intends to quote or by one of the third party inspection agency(LRIS / DNV/ IRS / EIL / UL/BV). In case of Indian bidder, the same shall be verified and endorsed by one of third party inspection agency (LRIS / DNV/ IRS / EIL / TUV/BV). c)Indian bidder to submit copy of excise invoice along with purchase orders of the respective grades for supplies made during any continuous 12 months’ period in the last 7 years prior to the due date of bid submission.Foreign bidders to submit invoice copy and ‘Bill of Lading’ along with purchase orders for supplies made during any continuous 12 months’ period in the last 7 years prior to the due date of bid submission.

2.After sales supportThe vendor should have maintenance & service support in India. Details of the agency / company in India who will be extending this support should be provided. Documents required:Letter given details of the maintenance and service support base in India.

3.Financial capacitya)The bidder should have achieved a minimum average

annual financial turnover of Rs.1.52 Cr. (USD 233922 for foreign bidders), as per the Audited Financial Statements (including Balance Sheet and Profit and Loss Account), during the last three consecutive accounting years from the bid due date. b)The bidder’s net worth should be positive as per Audited financial statements from the bid due date. The net worth is defined as TOTAL ASSETS MINUS TOTAL LIABILITIES.Documents required:Audited Balance Sheets & Profit & Loss account of the vendor for the last available three consecutive accounting years (in English language only) from the bid due date.

Technical bid

Acceptance Of ITB and GPC and SPC



Sr No

Document Name

File Name

I / We have read, understood and accepted the following Annexure of the Tender Document. (To read the Document please click the corresponding Download link)

1 General Purchase Conditions

gpc.pdf

2 Instructions to Bidders

ITB

3 special conditions

SPC

Technical bid

Annexures for acceptance and upload after duly filled,

signed & Stamped.

Annexures for acceptance and upload after duly filled, signed & Stamped.

Annexures for acceptance

Sr Document File Name I / We have read, understood and accepted the

No Name following Annexure of the Tender Document. (To read the Document please click the corresponding Download link)

1 Declaration Declaration.pdf

2 Integrity Pact (IP)

IP.pdf

Technical bid

DETAILS OF RELATIONSHIP WITH BPC DIRECTORS

A.DETAILS OF RELATIONSHIP WITH BPC DIRECTORS

PART- A (Applicable where Manufacturer is Sole Proprietor)

Description Bidder response

1.Name of Tenderer

2.a.Office Address

2.b.Residence Address

3.Telephone

4. State whether manufacturer is related to any of the director(s) of BPC

5.If Yes to 4, state the name of the Director and manufacturer

Put NA whichever is not applicable

PART- B (Applicable where the manufacturer is a partnership firm)

Description Bidders Response

1. Name of the Partnership firm

2.Address :

3.Name of Partners

4.State whether any of the partner is a Director to BPC

5. If Yes to 4 ,state the names(s) of Directors.

6.State whether any of the partner is related to any of the Director(s)of BPC

7.If Yes to 6 state the name(s) of Director(s) and the concerned Partners relationship with him/her.


PART - C (Applicable where the Manufacturer is a Public or Private Ltd. Co.)

Descrition Bidders Response

1. Name of the Company

2.a.Address of Regd. Office

2.b.Address of Principal Office

3.State whether the company is a Pvt. Ltd. Co. or Public Ltd Co.

4. Names of Directors of the Company

5.State whether any of the Director of your Company is a Director of BPC .

6.If Yes to (5) state the name(s) name(s) of the Director

7.State whether any of the Director of your Company is related to any of the Directors of BPC.

.If Yes to (7) state the name(s) of Director and the concerned Director's (of the Vendor) relationship with him/her.


For the current list of BPC directors, please check on our website www.bharatpetroleum.in

Technical bid

Particulars of Bidder for tender

http://www.bharatpetroleum.in/

Particulars of Bidder for tender

Particulars of Bidder

. .

1. Name of the Tenderer

2.(a) Office Address/ PAN no.

2.(b) Factory Address

2.(c) Tel No - Office

2.(d) Tel No - Factory

2.(e) Fax No - Office

2.(f) Fax No - Factory

3. Email ID (The email ID should be valid for the full tender period and the information shared/ advise issued/ other mails sent to this ID shall be treated as official communication from either sides)

4.Name/ designation of personnel handling the email IDs

PL MENTION COUNTRY OF ORIGIN & LOAD PORT Please confirm the Item Number / Description and Part Number / BTN Classification / Custom Tariff Number (FOR FOREIGN BIDDERS)

Sales Tax Registration No

. .

a) State Sales Tax

b) Central Sales Tax

c) Service tax registration

Technical bid

Technical Specification of LPG Tank Wagon Loading Arm.

Technical Specification of LPG Tank Wagon Loading Arm

- Download

Technical Specification, Scope of Inspection of POL Tank Lorry Loading Arm- Download

Document Description Bidder Response

Technical Specification - Download

TEchnical Specification, Drawing, Scope of Inspection -download.pdf

additional conditions addition conditions

Download the Specification Document from here and copy is to be filled,signed, stamped and

then to be scanned and uploaded while Bid Submission.

Technical bid

UNPRICED BID FORMAT FOR INDIAN BIDDER

UNPRICED BID FORMAT FOR INDIAN BIDDER

UNPRICED BID FOR INDIAN VENDOR


1.DELIVERY : (WE REQUIRE WITHIN 4 MONTHS FROM THE DATE OF FIRM ORDER/CALL-OFF). PL QUOTE ACCORDINGLY.

2. CST WITHOUT FORM C (IN PERCENT)VAT (IN PERCENT)CST WITH FORM C

3.PLEASE MENTION PLACE FROM WHERE MATERIALS WILL BE DESPATCHED(PL GIVE YOUR WORKS/FACTORY ADDRESS)

4. PLEASE MENTION THE PERSONS NAME /PHONENO./E-MAIL ID FROM WHOM CLARIFICATIONS CAN BE SOUGHT

5) DEVIATION (PLEASE MENTION DEVIATION, IF ANY, IN ANY OF THE COMMERCIAL TERMS & CONDITIONS, WITH RESPECTIVE CLAUSE NO.

6) PLEASE CONFIRM, IF YOU ARE AN MSE (MICRO/SMALL ENTERPRISE)? IF YES, PLEASE UPLOAD THE RELEVANT AND VALID SUPPORTING DOCUMENTS (EM II DOCUMENT). THIS IS TO AVAIL PURCAHSE PREFERENCE AS PER TENDER TERMS, IF APPLICABLE.

Your offer to consider all commissioning spares & accessories for trouble free operation for 2 years and which should form part of basic cost. WARRANTY PERIOD IS AS IN THE SPECIFICATIONS

Technical bid

UNPRICED BID FORMAT FOR FOREIGN BIDDERS

.

UNPRICED BID FORMAT FOR FOREIGN BIDDER


1.Best Delivery Period (WE REQUIRE WITHIN 4 MONTHS). PL QUOTE ACCORDINGLY.

2.Country of Origin

3.Load PortPlease confirm the Item Number / Description and PartNumber /BTN Classification / Custom Tariff Number

4.PL MENTION THE PERSON'S NAME /PHONE NO./E-MAIL ID FROM WHOM CLARIFICATIONS CAN BE SOUGHT

5.Prices to be quoted in USD or EURO only. or as asked in price bid

Your offer to consider all commissioning spares & accessories for trouble free operation for 2 years and which should form part of basic cost. WARRANTY PERIOD IS AS IN THE SPECIFICATIONS

Technical bid

DEVIATION

DEVIATION

Sr. No.

Tender clause No.

BPCL Requirements/ specification

Deviations with JUstification

Price bid

PRICE BID (FOR INDIAN BIDDER)

PRICE BID (FOR INDIAN BIDDER)

Column name Bidder response

Item Sl. No. 1

Item Description LPG Tank Wagon Loading Arm

Delivery Address Bhitoni LPG Plant, BPCL, NH 12, Shahapur, Jabalpur, Bhitoni 483119, MP

Quantity 72.00

Unit of Measurement (UOM) set (SET)

Basic price inclusive of all spares during 2 years operations & those required for successful commissioning in Rs per UOM

Basic price inclusive of all spares during 2 years operations & those required for successful commissioning in Rs per UOM (In Words)

Packing & Forwarding in % of Basic

Excise duty in %

CST with Form 'C' in % /VAT in %

Freight Charges in % of Basic (including all taxes and duties)

TPIA Charges in % of Basic(including all taxes and duties)

Supervision of Erection & Commissioning Inclusive ofall taxes and duties (Lumpsum per UOM)


Item Sl. No. 2

Item Description LPG Tank Wagon Loading Arm

Delivery Address Uran LPG Plant, BPCL, Behind MSEB Unit, Uran, Raigad 400072

Quantity 72.00


Basic price inclusive of all spares during 2 years operations & those required for successful commissioning in Rs per UOM

Basic price inclusive of all spares during 2 years operations & those required for successful commissioning in Rs per UOM (In Words)

Packing & Forwarding in % of Basic

Excise duty in %

CST with Form 'C' in % /VAT in %

Freight Charges in % of Basic (including all taxes and duties)

TPIA Charges in % of Basic(including all taxes and

duties)

Supervision of Erection & Commissioning Inclusive ofall taxes and duties (Lumpsum per UOM)

Price bid

Price Bid for foreign Bidders




Item Code 1

Item Long Description LPG TW loading arms

Quantity Required 72

Location Bhitoni LPG Plant, BPCL, NH 12, Shahapur, Jabalpur, Bhitoni 483119, MP


FOB price per UOM including packing & forwarding and TPI charges and inclusive of all spares during 2 years operation & those required for successful commissioning in USD/EURO only

FOB price per UOM including packing & forwarding and TPI charges and inclusive of all spares during 2 years operation & those required for successful commissioning (In Words)

Freight Charges including transit insurance upto Mumbai port per UOM in % of FOB Cost in USD/EURO

Total custom clearance including Custom duty (BCD/CVD/SAD/Safe guard duty etc) on Assessable Value and Inland transportation from port to site including transit insurance and delivery at site per UOM in lumpsum in USD/EURO

Supervision of Erection & Commissioning Inclusive of all taxes and duties (Lumpsum per UOM)(in INR)


Item Code 2

Item Long Description LPG TW loading arms

Quantity Required 72

Location Uran LPG Plant, BPCL, Behind MSEB Unit, Uran, Raigad 400072


FOB price per UOM including packing & forwarding and TPI charges and inclusive of all spares during 2 years operation & those required for successful commissioning in USD/EURO only

FOB price per UOM including packing & forwarding and TPI charges and inclusive of all spares during 2 years operation & those required for successful commissioning (In Words)

Freight Charges including transit insurance upto Mumbai port per UOM in % of FOB Cost in USD/EURO

Total custom clearance including Custom duty (BCD/CVD/SAD/Safe guard duty etc) on Assessable Value and Inland transportation from port to site including transit insurance and delivery at site per UOM in lumpsum in USD/EURO

Supervision of Erection & Commissioning Inclusive of all taxes and duties (Lumpsum per UOM)(in INR)

bidder to quote for both the items.

INCO terms are DDP . NO charges other than those quoted by bidder are payable

Note: 1) Incoterm to be used as DDP

2) Rates should be quoted either in USD or EURO for all Items except supervision charges which

are to be quoted in INR.

Prebid committee published

Start date 22/01/2016 11:00:00 End date 22/01/2016 13:00:00

Mode of pre bid Offline Published date 15/01/2016 19:53:26

Published by D Manimaran (CPO (M) - Procurement Group 3)

Remarks Ok