2

TENDER DOCUMENT

Subject: Inviting TENDER for Engaging Service Provider Firm for Providing Manpower through Service Contract -Regarding.

Madam/ Sir,

The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a society registered under

Societies Registration Act, 1860. The Sangathan administers the scheme of Kendriya Vidyalayas set up

for imparting education to the children of transferable Central Government Employees among others.

Zonal Institute of Education and Training (called ZIET in short), Bhubaneswar is the training wing

of Kendriya Vidyalaya Sangathan.

1. Sealed Competitive Quotations are invited by the undersigned from reputed/ registered

consultant/ service provider firm/ agencies for providing manpower through service contract

initially for a period of 01 (one) year for its premises/ building from the date of signing the

contract which may be extended by another one year as per the terms and condition.

S. No.

Category No. of persons Minimum Qualification or/and experience

01 Security Guards (Civilian)

03 (Three)

At least Class VIII Pass Daily three shifts- for each shift one security man is required. Preference will be given to ex-service man. Shift-I :From 6:00 AM to 2:00 PM, Shift-II :From 2:00 PM to 10:00 PM, Shift-III : From 10:00 PM to 6:00 AM

02 Housekeeping 02 (Two)

(01 Gent & 01 Lady) --

An outline of tasks to be carried out by different categories of manpower is detailed as under

S.N. Category of manpower Responsibilities

1 Security Guards Provision of round the clock security to the entire ZIET Bhubaneswar office and building.

2 Housekeeping General up keep of Institute and surroundings.

2. Quoted Price:

(a) The Bidder shall quote unit rate which shall comprise of monthly remuneration, OTA rate, EPF, ESI & other statutory costs and Service charges (including profit and administrative charges) in the format of quotation attached only. (Annexure-A). The rate quoted shall be fixed for the duration of the contract and shall not be subject to adjustment except the statutory provisions, if amended.

,

( , (

3

, (( 751017

/ Phone & Fax: (0674) 2748035

Kendriya Vidyalaya Sangathan Zonal Institute of Education & Training,

Bhubaneswar (Under the Ministry of Human Resource

Development, Government of India) Kendriya Vidyalaya No. 3 Complex

Mancheswar Railway Colony BHUBANESWAR (Odisha)- 751017

/ Website : www.zietbbsr.org E-mail Address : dirzietbhubaneswar@kvsedu.org , zietbbsr@yahoo.com

http://www.zietbbsr.org/mailto:dirzietbhubaneswar@kvsedu.org

3

In case of change in rate due to statutory provisions, only such change will be accepted and not any additional liability i.e. %age of profit/ service charge/s etc. As such, the bidder while submitting the bid should specifically, quote the rate etc. in this regard.

(b) The Service Tax and any other such tax liable to be paid by the client shall be quoted by the bidder separately in Annexure A only.

(c) Rates quoted shall be fixed for the duration of the contract, which is for one year from the date of award of contract, and shall not be subject to adjustment except the statutory provisions, if any.

(d) Correction if any shall be made by crossing out, initialing, dating and rewriting

(e) Bidder shall deposit Rs. 15000/- (Rupees Fifteen Thousand) as Earnest Money Deposit (EMD) in the form of Demand Draft drawn in favour of KVS ZIET Fund, Payable at Bhubaneswar along with the bid. The earnest money shall be returned to the unsuccessful bidders after the award of the contract.

(f) Telex or facsimile Bids are not acceptable.

(g) Each Bidder must submit only one quotation.

3. Validity of Bid

The Bid shall remain valid for a period not less than 90 days after the deadline fixed for submission of Bids.

4. ELIGIBILITY

a) The tenderers should have the experience of providing similar works during last three years in

any of the Departments/Autonomous Institutions/ University/ PSU/ Local Bodies/ Municipalities

etc. Proof to this effect is to be attached with the Bid.

b) The agency should have valid Registration Certificate of its own, Service Tax Registration

Certificate and PAN.

c) The agency should not have been blacklisted by any Government or other organizations.

d) The Agency should have been enlisted in the panel list of Commissionerate Police of

Bhubaneswar. Proof to this effect is to be attached with the bid.

5. Terms and Condition:-

(a) The remuneration to the workers shall be disbursed by the contractor through account payee cheque only at ZIET, Bhubaneswar premises in the presence of representative of this institute or its constituent.

(b) The Contracting Agency will ensure payment of salary by the 5th of every month to their employees provided to this institute as per the monthly remuneration and OTA charges quoted without any deduction.

(c) The contracting Agency will submit the invoice along with proof of disbursement in duplicate after making the payment to the employees provided to the institute supported with the details of disbursement made to the staff furnishing cheque details for each payment.

(d) Proof of payment of statutory obligation such as EPF, ESI and any other applicable tax, should be submitted by the contractor every month not later than 15th day of the Month.

(e) Payment to the contracting Agency will be released within 15 days from the date of receipt of the documents as mentioned in (c) and (d) mentioned above.

(f) The Contracting Agency will provide Identity Cards to all its employees deputed as per the format suggested by the Indenting Office valid for the period of contract.

4

(g) The Contracting Agency shall provide the Police verification Certificate (Character and Antecedent Certificate) of the persons engaged for the assigned contractual jobs before actually sending them to the institute for work, after the award of the contract.

(h) Working hours for Housekeeping staff will be from 8:00 am to 4:30 pm. (Six days from Monday to Saturday). However, the ZIET reserves the right to request the services of housekeeping staff on Sundays/ Holidays/ beyond office hours as well, if such need arises. The Contracting Agency will provide security services round the clock all the days in a month according to the duty timing shown at pre-pages/ above. ZIET Bhubaneswar also reserves the right to request for the services of additional/ extra manpower. The Contracting agency will be compensated, for the extra manpower provided, by the Indenting Agency as per the rate quoted.

(i) In case of absence on any working day, the monthly remuneration will be regulated as per the following formula

Total Monthly Remuneration= Monthly remuneration A1

Where A1= Monthly remuneration No of days in the month

(j) The Candidates/ Manpower provided by the Contracting Agency shall be accepted only after scrutiny by the KVS-ZIET BBSR. Therefore, minimum three- four bio-data shall be made available against each slot in each category. The candidate may be invited for personal discussion also. No Conveyance or any other charges will be paid by KVS ZIET Bhubaneswar. In case, none is found suitable, then additional bio-data shall be made available by the Contracting Agency, promptly i.e. within 24 hours. The replacement of a Candidate on account of absence/unsuitability for KVS-ZIET BBSR shall be made within 24 hours.

(k) The contracting Agency will be required to sign a contract with KVS, ZIET Bhubaneswar as per the model contract enclosed for ready reference (Vide Annexure B). The other terms and conditions specified in the Bid document and accepted bid will also form the part of the Model Agreement.

(l) In case of any loss, theft, sabotage caused by/ attributable to the personnel deployed, the ZIET reserves the right to claim and recover damages from Contracting Agency.

(m) The Contracting Agency shall provide to their security personnel with neat, smart summer uniform as well as winter uniform with insignia.

(n) The tenderers should take care that no column in the tender is left blank which would otherwise make the tender liable for rejection. If any column has to be left blank, it should be filled as Not Applicable.

(o) Any act or effort on the part of the tenderer to influence anybody in the office is liable for rejection of tender.

(p) The agency must follow the latest circular of Labour & Employment Department, Government of India applicable in Odisha (Name the State/ UT) while quoting the minimum rate of wages of security personnel of watch & ward/Conservancy Services / Gardener.

(q) The rates are inclusive of all charges/ taxes but exclusive of Service Tax. As ZIET Bhubaneswar is a training Institute taking care of training needs of teachers, no service tax is payable.

(r) The rate quoted by the Agency involving fraction of 50 paisa and above shall be rounded off to the next higher rupee and the fraction of less than 50 paisa shall be ignored. No additional claim or claim for enhancement will be entertained.

X No. of days of absence

5

(s) The security staff will be maintained on rolls and the agency will pay their salaries, allowances etc. meet the cost of dress, shoe, cap, torch and lathi as the case may be and deposit EPF, ESI etc. with the concerned authorities.

(t) The contract shall be valid initially for one year and