tender document for hiring of: hiring of agency to … · 2020. 7. 10. · 1. sealed tenders are...

India Government Mint,A Unit of Security Printing and Minting corporation of India Limited(Wholly owned by Government of India)D-2, Sector-1,P.O. Box No.78, NoidaPin - 201301 India CIN: U22213DL2006GOI144763Ph. No: 91-120-4783113,Fax No: 0120-2537609Web: www.spmcil.com, E-Mail: [email protected] : 09AAJCS6111J1Z6

PR Number PR Date Indenter Department

11008173 15.06.2020 CIVIL CIVIL

Not Transferable

Security Classification:

TENDER DOCUMENT FOR HIRING OF: HIRING OF AGENCY TOPROVIDE 01 DATA ENTRY OPERATOR.

Tender Number: 6000014855/CIVIL, Dated: 10.07.2020

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: RAJKUMAR R

Designation: Assistant Manager (MM)

Address: IGMN (India Government Mint, Noida)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000014855

Section1: Notice Inviting Tender (NIT)6000014855 /CIVIL 10.07.2020

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 Hiring of Data Entry Operator - 01 1.000 AU 6400.00INR IN FAVOUR OF

"INDIA GOVT. MINT, NOIDA"PAYABLE AT "NOIDA"

1 Hiring of Data Entry Operator -

01 300.000DAY

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

ONE-BIDNational Competetive Bid

Dates of sale of tender documents: From 10.07.2020 to 11.08.2020 during office hours.

Place of sale of tender documents INDIA GOVT. MINT, NOIDA

Closing date and time for receipt of tenders 11.08.2020 15:00:00

Place of receipt of tenders INDIA GOVT. MINT, NOIDA

Time and date of opening of tenders 11.08.2020 15:30:00

Place of opening of tenders INDIA GOVT. MINT, NOIDA

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

RAJKUMAR RAssistant Manager (MM)

2. Tenderer may also download the tender documents from the web site http://igmnoida.spmcil.com andwww.spmcil.com and submit its tender by utilizing the downloaded document, along with the requirednon-refundable fee of Rs. 295/- (Rupees Two Hundred Ninety Five Only) in the form of account payee demand draft/cashier's cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of "India GovernmentMint, Noida" payable at Noida.3. Tender documents may be purchased on payment of non-refundable fee of Rs. 295/- (Rupees Two HundredNinety Five Only) in the form of account payee demand draft/ cashier's cheque/ certified cheque, drawn on ascheduled commercial bank in India, in favour of "India Government Mint, Noida" payable at Noida.4. If requested, the tender documents will be mailed by registered post/ speed post to the tenderers, for which extraexpenditure per set will be 50/- for tenderer. The tenderer is to add the applicable postage cost in thenon-refundable fee mentioned in Para 3 above.5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.6. In the event of any of the above mentioned dates being declared as a holiday/closed day for the purchaseorganization, the tenders will be sold/received/opened on the next working day at the appointed time.7. The tender documents are not transferable.8. Late quotations will not be considered and postal delays will not be condoned on any account.9. NO conditional tender shall be accepted.10. Please send your detailed quotation as per attached format by 03:00 P.M. on or before 11.08.2020 in sealedcover to India Govt. Mint, Noida (U.P). The tender will be open on 11.08.2020 at 03:30 P.M.11. Envelopes containing quotations to be sealed and conspicuously marked "QUOTATION" for "HIRING OFAGENCY TO PROVIDE 01 DATA ENTRY OPERATOR" Due at 03:00 P.M. on or before 11.08.2020. Failure incompliance of above instructions may liable your quotation for rejection.12. Envelopes not marked as (11) above are likely to be opened in the normal course.13. Quotation should be preferably dropped in the Tender Box placed at Main Gate of Mint. However, HandDelivery or quotation sent by post will also be accepted.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


14. As per the amendments to Companies Act 2013, companies are required to make certain disclosure pertainingto vendors registered under Micro, Small and Medium Enterprises Development Act 2006(MSMED Act 2006). If yourfirm/company is registered under MSMED Act 2006, please send us a copy of the registration certificate.15. India Government Mint, Noida reserves the right to accept any tender and to reject any or all tenders, to acceptin part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process andreject all tenders at any time prior to award of contract, without incurring any liability, what so ever to the affectedtenderer or tenderers.16. If found, any security breach by the contractor, will lead to:a) Termination of Contract.b) Payment of Damages.17. Suppliers or their nominees may be present at the time of opening of the tender. Authorized representatives ofthe tenderers, who have submitted tenders on time may attend the tender opening, provided they bring with themletters of authority as per the format in SBD XVII from the corresponding tenderers.18. I.G. Mint, Noida reserves the right to split the tender in 2 or more eligible tenders.

Note:(1) All other terms and conditions of NIT (including GIT, SIT, GCC & SCC) shall be remain as per this TenderDocument.(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of thistender document.For details regarding GIT and GCC please refer links as below:http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf http://www.spmcil.com/spmcil/UploadDocument/GCC.pdfSECTION - I to XIX: APPLICABLE, EXCEPT SECTION: XIII, XIV, XVIII & XIX.

SECTION - XIII BANK GUARANTEE FORM FOR EMD: NOT APPLICABLE.SECTION - XIV MANUFACTURER'S AUTHORIZATION FORM: NOT APPLICABLE.SECTION - XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES: NOT APPLICABLE.SECTION - XIX PROFORMA OF BILLS FOR PAYMENT: NOT APPLICABLE.

FOR "SPMCIL" READ AS "INDIA GOVT. MINT, NOIDA" & FOR "FORTY FIVE DAYS" READ AS "SIXTY DAYS" INSECTION XV & XVI OF THIS TENDER DOCUMENT.

(3) Tender Document, duly signed, must be sent along with your offer with clear mention of your valid G.S.T.registration No.(4) BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENTOF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FORANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TOREJECTION OF OFFER.

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf(GIT contains 32 pages)

NOTE: Out of 32 pages, 23 pages are pertaining to GIT Part 1 i.e. from 1 - 23.



Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf(GIT contains 32 pages)

NOTE: Out of 32 pages, 09 pages are pertaining to GIT Part II i.e. from 24 - 32.



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 14 PVC Clause & Formula The periodic minimum Wage/VDA increase, asand when notified by the Central /StateGovernment (whichever is higher)will beapplicable in the contract and accordingly themonthly bill of the contractor will get amended.

02 18 Earnest Money Deposit (EMD) Earnest Money Deposit (EMD): An amount ofEMD Rs. 6,400/- to be deposited by tenderer atthe time of quotation submitted by the tenderer infavour of "India Government Mint, Noida" only infollowing forms: a) A/c Payee DDb) Fixed deposit Receipt c) Banker's Cheque. Valid upto 45 days beyondthe validity period of the tender.

03 18.2, 35.2,35.3

EMD, Additional factors for evaluation ofoffers

(i) As per attached Annexure - I.(ii) If there are more than one L-1 bidder then theorder shall be finalized based on a lottery systemamongst eligible bidders.

04 19 Tender Validity Tenders shall remain valid for acceptance for aperiod of 90 days from the date of opening ofTender.

05 20.4 Number of Copies of Tenders to besubmitted

Single Copy.



Section IV: General Conditions of Contract (GCC)

Please refer to our website for further details http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf(GCC contains 28 pages)



Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 6 Performace Bond/Security - A The successful bidder shall furnish theperformance security amount / Security Deposit(S.D) (10% of the ordered value) valid up to 60(sixty) days after the date of completion of allcontractual obligations by the supplier, beforeexecuting the contract after issue of LOI/Job orderby IGMN. SD is to be submitted in favour of IndiaGovernment Mint, Noida payable at Noida. Theperformance security will be returned without anyinterest to successful tenderer after the completionof all contractual

02 6 Performace Bond/Security - B obligations. In case of increase in minimumwages, the contractor is liable to deposit additionalsecurity deposit @ 10 % for the increase in thevalue of contract. EMD shall be refunded/returnedimmediately after receipt of SD/PerformanceGuarantee. Further, if bidder fails to furnish therequired performance security within the specifiedperiod, your EMD will be forfeited.

03 19.3 Option Clause I.G. Mint, Noida reserves the right to increase theContract Period by 3 months at any time, till finalcompletion of the contract, by giving reasonablenotice even though the job done initially has beencompleted in full before the last date ofcompletion.

04 21.2 Taxes and Duties 1. GST registration number to be provided.2. Tax applicablity/exemption.

05 22, 22.1, 22.2,22.3, 22.4,22.6

Terms and Mode of payments Payment will be made monthly within 30 days afterreceipt of invoice, acceptance, approval ofconcerned authority & subject to submission of billin triplicate.

06 24.1 Quantum of LD If supplier fails to perform the services within thetime farme(s) incorporated in the contract, IGMNshall, without prejudice to other rights andremedies available to IGMN under the contract,deduct from the contract price, as liquidateddamages, a sum equivalent to the 0.5% of thedelivered price of the delayed services for each



Sl.No.

GCC ClauseNo.

Topic SCC Provision

week of delay or part thereof until actualperformance, subject to a maximum deduction ofthe 10% of the delayed services' contract price(s).

07 PENALTIES-I The Contractor shall disburse monthly payment toits deployed manpower latest by 10th of everymonth, failing which penalty of Rs. 1000/- per daywill be imposed up to 20th of the month andthereafter the contract shall liable to beterminated. SecurityDeposit/Performance BankGuarantee shall be forfeited and will be en-cashedand in such events IGMN will have the power toappoint any other agency to carry out works as perscope of work under this contract at the risk andcost of the Contractor.

08 PENALTIES-II Whenever and wherever it is found that theassigned work is not performed up to the entiresatisfaction of the IGMN, it will be brought to thenotice of Contractor by the IGMN and if no actionis taken immediately, penalty of Rs. l000/- per daypercomplaint will be imposed by invoking penaltyclause.

09 PENALTIES-III The Contractor has to maintain adequate numberof manpower as per this contract and also arrangea pool of standby manpower of requisitequalifications.If deployment of manpower is below90% of total manpower to be deployed per day, apenalty of Rs. 100/-per day per absentee shall belevied on the contractor.

10 PENALTIES-VI The case the Contractor fails to fulfill the statutoryrequirements as per the conditions of the tenderdocument and fails to produce the concerneddocuments, it shall be treated as breach of theContract and the Contractor is liable to beblacklisted bythe IGMN, in addition to forfeiture ofPerformance Security Deposit, monthly bills thatare due to the firm.

11 PENALTIES-V In case of breach of any conditions of the contractand for all types of losses caused including excesscost due to hiring services in the event ofContractor failing to provide requisitioned numberof manpower, the IGMN shall make deductions atdoublethe rate on pro rata basis from the billspreferred by the Contractor or that may becomedue to the Contractor under this or any othercontractor from the security deposit or may bedemanded from him to be paid within seven daysto the credit of the IGMN.

12 PENALTIES-VI Non-compliance of any tender conditions may also



Sl.No.

GCC ClauseNo.

Topic SCC Provision

lead to deduction of service charge for the monthand decision of IGMN management shall be finaland binding.

13 PENALTIES-VII Any absentees of Manpower beyond three days,the contractor has to provide replacement failingwhich Rs.100/- additionally per person per day ineach case shall be deducted from the monthly bill.



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 Hiring of Data EntryOperator - 01

AU 1.000 6400.00INRIN FAVOUROF "INDIAGOVT. MINT,NOIDA"PAYABLE AT"NOIDA"

1. Required Data Entry Operator - 01 No.

NOTE: Quantity mentioned above are illustrative / indicative and not exhaustive; the actual requirement may vary(increase / decrease) as per the need.

2. Age Limit: The Manpower deployed shall be between 18 years of age to 55 Years for all categories.

3. Place of Work:India Government Mint,Block D-2, Sector-1,Noida - 201301

4. Period of Contract: One year (12 Months) from the date of issue of Purchase Order.



Section VII: Technical SpecificationsJob Description: Hiring of Agency for Providing 01 Data Entry Operator for 1 year

1. In case any typing error/other clerical errors is noticed by the bidder, in the tender documents, the same must bepointed out and got clarified before submission of offer, or else, IGMN's interpretation shall prevail & shall be bindingon the bidder.

2. Validity of rates : The Service Charge (in absolute amount) as quoted by the bidder in the price bid shall remainfirm during the entire contract duration & will not vary on any account for what so ever be the reason.However the contract value of the job contract will vary depending on the following: -a) The periodic minimum Wage/VDA increase, as and when notified by the central /State Government (whichever ishigher) will be applicable in the contract and accordingly the monthly bill of the contractor will get amended;b) Any changes in PF / ESI contribution of employer's portion due to changes in Labour Law.c) Payment to the contractor will be subject to TDS as per rules in force from time to time.d) Any changes in the quantum of GST, if applicable, due to statutory variation, the same shall be admissible duringthe tenure of the Contract.The said service charge shall be quoted keeping in the mind that the statutory compliance of all labour laws /regulations must be comply by the contractor / agency. Tenderer must note that any false information/data or anysuppression of acts will disqualify them even at a later stage also. The contractor will deploy trained and efficientworkforce for the above job contract. In this connection, the contractor has to maintain a register for their record etc.and made available to IGMN / Statutory authority as & when needed.

3. The Contractor shall confirm that he shall abide by and is willing to execute the work assignments on Job Contractbasis strictly in accordance with the terms and conditions of this Agreement and the Company in turn also agrees toengage the Contractor accordingly with effect from the date of award.

4. Penalty will be levied by IGMN as per relevant clauses of the tender on account of delay, violation of contractconditions and non-performance of the Contractor. The successful tenderer will be responsible for the quality of thejob and will immediately rectify the deficiency pointed out in the job performed.

5. The Contractor shall ensure proper conduct and behavior of the workforce engaged by him in the work premisesof the Company and shall remove with immediate effect, the engagement of such person(s) who does/do notconduct himself / themselves properly or misbehave(s) with the regular employees / personnel of the Company inany place.

6. Continuation of the contract shall be based on the performance of the contractor. The following parameters shallinter-alia be considered while evaluating the performance Timely rendering of services, Quality of works/services,Compliance with statutory requirements, Safety consciousness.

7. Nodal officer for payment related compliance will be any finance officer nominated by competent authority.

8. Payment authority will be GM, IGM Noida.

9. The Contractor shall perform the work assignments to the best satisfaction of the Company. In case of continuedunsatisfactory performance over a period of time by the Contractor or If the contractor repeatedly violates the termsand conditions of the contract or fails to supply required number of manpower, the Company shall intimate the samein writing to the Contractor; however, if the performance of the contractor does not improve even thereafter, then,the Company shall have the right to terminate the contract at the Contractor's risk and cost, by giving 15 days'notice. In addition, the Company shall also have the right to forfeit in full, the Security Deposit deposited by theContractor.

10. In case the contractor/ Agency leaves the job before completion of the period of contract, I.G. Mint Noida shallbe entitled to forfeit the security money deposited by the contractor/agency for the execution of this contract. Thesame shall be over and above the liquidated damages suffered on such account by I.G. Mint, Noida. If any.



11. IGMN will have no liability whatsoever concerning the workforce deployed by the contractor for the purpose. Thecontractor shall keep the Company indemnified against all losses or damages or liability arising out of or imposed inthe course of employment of workforce by the contractor.

12. The contractor will be solely responsible for any unlawful act of their workforce while on duty. In case of theft orany loss of Company's property take place due to the negligence or carelessness of workforce, the contractor will beresponsible and shall make good of the same and failure on the part of the contractor/agency part to do so within aperiod of 30 days, the loss shall be made by good by the encashment of bank guarantees, and if the amount of lossor damage exceed the amount of bank guarantee then remaining amount shall be recovered form amount standingdue and payable to the contractor / agency.

13. Any controversy of dispute arising out of this contract shall be referred to the sole arbitrator for adjudication ofdispute to be appointed by I.G. Mint, Noida and/or any other officer authorized by I.G. Mint, Noida on an applicationmade to it within 30 days of the arising of the dispute. To entertain ability of an application made after the period ofthirty days shall be at the discretion of I.G. Mint, Noida and / or any other officer authorized by I.G. Mint, Noida. Thearbitration and conciliation act, 1996 shall apply and the venue of the arbitration shall be New Delhi. The cost ofarbitration shall be shared equally by both the parties.

14. DEO supplier shall be responsible to ensure high integrity of the DEO supplied by it. Any personnel supplied bythe agency, caught making theft shall be handed over to the local police as per law in addition to actions liable ascontained in the terms and condition of the tender/contract. DEO supplier should ensure that all administrative &security rules of the I.G. Mint, Noida must adhere by the personal supplied by the agency.

15. The terms and conditions contained herein shall form part of and shall take as if they were included in thecontract agreement to be entered in to between I.G. Mint, Noida with contractors.

16. The DEO supplier firm shall in no case pay its employees less than the minimum mandatory rates per month inaccordance with the Minimum Wages fixed by Central/ state Govt.; whichever is higher and a record of that shouldbe kept in a register, which may be made available for examination as and when demanded.

17. In case of increase in minimum wages of central/state Govt. (whichever is higher), subsequent to opening of thetender, then the increase amount of the wages including the corresponding PF / ESI share shall be revised in thecontract by I.G. Mint, Noida.

18. In case of any dispute, the decision taken by IGMN Management will be final and binding on the successfulcontractor. The workforce deployed by the contractor will have no right or claim for the permanent absorption inIGMN.

19. The Contractor shall duly comply with all acts, laws, or other statutory rules, regulations, bye-laws imposed bygovt. or any other concerned authorizes with regard to the performance of the work assignments included herein orconcerning this Agreement but not limited to Minimum Wages Act - 1948, Contract Labour (Regulation & Abolition)Act, 1970 & 1971, Industrial Dispute Act, 1947, Workmen's Compensation Act 1923, Employees' State InsuranceAct 1948 (to the extent as may be applicable, if any), Employees' Provident Fund and Misc. Provisions Act, 1952and the amendments made thereafter to these Acts/ Laws and from time to time take such steps as may be deemednecessary in this regard. The Contractor shall keep the Company Indemnified against all penalties, claims andliabilities of every kind under or for any violation of such acts, laws or regulations etc. by him or his employees.

20. In case, while on duty and during the course of engagement in work premises of the Company under thisAgreement, if any of the Contractor's workforce meet(s) with any injury / indisposition due to accident or othernatural calamities, the Contractor shall ensure:-a) That immediate and adequate medical aid viz., first - aid and subsequent treatment facilities are provided to theperson(s) concerned free of cost without fail.b) The workmen shall be insured against such accidents.



c) In addition, the Contractor shall also be liable for meeting with statutory liabilities like ESI etc.d) The insurance cover shall include the liability under the workmen#s Compensation Act. and the company will notbe liable to pay any compensation.

21. The Contractor shall be fully responsible for the timely payment of wages, provident fund, or any other benefitspayable under the aforesaid Acts, Laws and regulations to the workforce engaged by him at the work premises ofthe Company. The Company shall not be responsible for these payments or any other liability on this account. TheContractor shall also indemnify and compensate the Company for any liability incurred by the Company, if any,including costs incurred thereon. In that event the nominated officer of the Company shall be entitled to recover theamount so paid, from the contractor, including forfeiture of the Security Deposit; and, if the sum so payable and / theSecurity Deposit is less than the Company's claim, it shall be lawful for the Company to recover the balance amountas a debt from the Contractor.

22. The Contractor shall indemnify and compensate the Company, if the Company as Principal Employer under theContract Labour (Regulation and Abolition) Act, 1970 becomes liable to assume any liability towards the workforceengaged by the contractor. In that event, the provisions relating to recover as provided in relevant clauses of thesaid Act shall be applicable in to.

23. TERMINATION OF THE CONTRACT BY IGM NOIDA:

a. If the Contractor stops the works for more than 3 days continuously, then the IGM NOIDA has the power toterminate the Contract without giving any notice whatever may be the reason. In this case the contractor has nopower to claim compensation and their Security Deposit will be forfeited. The IGM NOIDA has the authority tocomplete the remaining works through other agencies. Decision of the IGM NOIDA in this regard is finalb. The General Manger, IGM NOIDA has the authority to terminate the contract in his sole discretion at any time bygiving 15 days' notice to the Contractor without specifying any reasons thereof, and without prejudice to the rights ofthe Contractor to recover any claim or damage or loss or money becoming due under this Agreement. In such acase, the Contractor shall not be entitled to any compensation thereof.c. The contractor has no right to withdraw or leave the contract in mid-way before expiry of the term of the specifiedvalid tenure of the contract.d. To enforce Fore-closure clause after placement of job orders by giving due notice of 15 days i.e. if at any timeduring the currency of the contract, the contractor can be terminated by the General Manager, India GovernmentMint, NOIDA for any security reasons or unsatisfactory performance by the contractor, without giving any right to thecontractor for any claim to be lodged against I.G. Mint, Noida.e. If the contractor repeatedly violates the terms and conditions of the contract or fails to supply required number ofmanpower despite I.G. Mint, Noida having served him proper notices, the contract shall be liable to be terminatedand security so deposited shall be forfeited.

24. WORKING TIME & NATURE OF SERVICES: DUTY HOURS 8 (EIGHT) HOURS PER DAY, 6 (SIX) DAYS PERWEEK BASIS. DATA ENTRY OF CIVIL WORKS AND POSTING OF ENTRIES IN SAP, HANDLING &MAINTENNANCE OF FILES/RECORDS/REGISTERS, ASSISTANCE TO SUPERIORS IN DAY TO DAY OFFICE &CIVIL WORKS ASSISTANCE TO SUPERIORS IN DAY TO DAY OFFICE & CIVIL WORKS.

25. The timing of the DEOs shall be flexible depending upon the requirement. The duty hours of them shall be asdirected by the concerned officer of I.G. Mint Noida whom they are attached to or by administration department (I.G.Mint Noida) and / or any other officer authorization by I.G. Mint Noida in this regard.

26. The contractor shall not render any extra services unless he receives specific written instructions in writing fromthe Head of Administration of concerned work premises.

27. IGMN will nominate for each work premise covered under this Agreement, a Representative (hereinafter called"the Company Representative") from among the Executive / Supervisor of the respective Administration Department.

28. The Contractor shall be held responsible for any damage / loss to the work premises / or the properties of the



Company (i.e. missing or broken fittings, equipment's, furniture etc. and loss of such things) caused due to thenegligence of his workforce and shall have to replace the same at his own cost. The decision and the amountdetermined by the officer nominated in this regard by the Company for fact finding shall be final and binding on theContractor.

29. The contractor shall hand over a copy of all legal and statutory documents and records to IGMN for fulfilling anyfuture requirement with the statutory authority.

30. The successful contractor shall comply to all statutory labour law regulations applicable to this contract liketimely payment of prescribed wages and other amounts as and when becomes payable, depositing of PF, ESI,taking of insurance cover etc. for workforce deployed by the contractor for this contract. Any obligation on account ofthe above will be the liability of the Contractor.

31. The names of the workers to be supplied by the agency shall be made known to the authorities with their identitycard / employment number, before commencing supply. The frequent changes in the manpower will not be allowedand strictly complied from the very first day of work. The agency shall deploy suitable personnel at all relevant timefor rendering services and shall further maintain a list of the reserves police verification duly complied to provide thereplacement and supplement the strength at short notice. The agency shall furnish such list to the officer authorizedby I.G. Mint Noida every month. Agency should provide Police Verification/Antecedent & Character Certificate of thedeployed manpower. The clearance of the local police with regards the antecedents of the persons deployed by itwill be obtained by the agency before deployment of the personnel. The agency shall have his staff examined andmedically checked prior to their deployment. Any person found medically unfit shall not be deployed.

32. LABOUR LICENCE: The successful contractor shall obtain labour license from appropriate Govt. by taking upthe job on contractual basis under contract Labour (Regulation and Abolition Act, 1970) and submit the same toIGMN within 15 days of from the date of work order.

33. CHARACTER VERIFICATION AND ANTECEDENCE: The contractor should get the character / antecedence ofeach and every workforce verified by the Police Authorities before deploying them at the job premises. This is to bechecked by DY.M (HR) or any other official authorized by the I.G. Mint Noida.

34. PROVIDENT FUND: The successful bidder shall obtain Provident Fund Number from the concerned authoritieson award of work and shall strictly comply with the provision of Employees Provident Funds Act. The contractor shalldeposit Employees and Employer Contributions in the designated account with the designated authority everymonth. The contractor shall furnish along with each running bill, the challan/receipt for the deposit of provident fundmade to RPFC for the preceding month(s) with detailed calculation sheet of all the work force deployed at IGMNpremises and other than IGMN premises which will be used only for tallying / verification that proper PF deposit hasbeen made. Contractor shall also submit the copy of detailed yearly return submitted to RPFC of PF deposit for theperiod of March to February in 01st week of April month.

35. ESI: The contractor shall strictly comply with the provision of Employees State Insurance Act. Contractor shallissue Latest digital ESI card to all the work force immediately after taking in to their employment. No workforce shallbe deployed without the issuance of ESI Card under the contract. The contractor shall deposit Employees andEmployer Contributions in the designated account with the designated authority every month. The contractor shallfurnish along with each running bill, the challan/receipt for the payment towards ESI for the preceding month(s) withdetailed calculation sheet of all the work force deployed at IGMN premises and other than IGMN premises which willbe used only for tallying / verification that proper ESI deposit has been made.

Contractor shall also submit the copy of detailed half yearly return submitted to ESI for deposit of ESI for the periodof April to September in 01st week of month of November & for the period of October to March in 1st week of monthof May.

36. It may be further ensured that PDF if ECR (Electronic Challan-cum-Receipt) along with a copy of the



Paid-in-Challan are submitted as documentary proof of having deposited the EPF.

37. The agency should provide the detail of UAN no. issued by PF dep. And Bank a/c detail of all manpowersupplied by them.

38. HEALTH, SAFETY AND ENVIRONMENT (HSE) MANAGEMENT: In addition to the safety practices to beflowed, the contractor shall establish document and maintain an effective Health, Safety and Environment (HSE)management system. The contractor shall arrange First Aid Box at work.

39. TERM & MODE OF PAYMENT:a. All above Minimum wages notified by Ministry of Labour & Employment, Chief Labour Comissioner (C), Govt. ofIndia. Minimum wages as notified by Delhi Government has not been taken due to recent Delhi High CourtJudgment.b. Payment of Minimum wages for Data Entry Operators shall not be less than the minimum wages notified time totime by Office of the Chief Labour Comissioner (C), Govt. of India. The payment will be made by IGMN throughRTGS / NEFT to the contractor after submission of their monthly bill duly certified by DGM(HR) in three copies onprorata basis. Any variation will be adjusted from the next bill. Any deviation as reported by the supervisor will betaken care separately during the next month.c. If income tax is payable then the bill payment will be made after the deduction of such taxes. The TDScertificate will be provided to the Contractor accordingly. The contractor will provide PAN in bills.d. Any TDS or surcharge applicable to the contractor then as per rule the deduction from the bill will be madealong with surcharge. The copy of the same will be provided accordingly.e. The payment(s) shall be made to the contractor through RTGS/NEFT and are subject to deduction of tax(s),Cess levy by any Government as per rules from time to time and will be made after the completion of every monthon completion of the assigned work and after certification by user Section/Competent Authority. The bill must besubmitted in triplicate. Further, the agency shall furnish a copy deposition of monthly EPF/ESI challans/ returns etc.with next bill, failing which amount as deemed fit by IGMN shall be with-held from the bill. Any variation will beadjusted from the next bill. Any deviation as reported by the supervisor will be taken care separately during the nextmonth. The required strength of manpower for various works shall be as per actual manpower deployment and anyincrease/decrease there by in the actual manpower deployed shall increase/reduce the payment to be madeproportionately as per rates given in the agreement.

40. Contractor also has to issue salary slips to the DEOs before salary disbursement. Contractor need to maintainseparate records for our establishment. Contractor has to also ensure timely deposit of PF and ESI as per theprovisions of the act.

41. Payment: The payment will be made through RTGS/NEFT to contractor after submission of their monthly billduly certified by Nodel Officer in three copies on monthly basis with the following documents: -a. Attendance sheetb. Payment Sheet / wage sheet containing details of payment of wage salary to their work force,c. Bank Transfer proof of wage paymentd. EPF & ESI challan copies for the purpose of ensuring that contractor has complied with the statutory requirement.e. The bill must be submitted in duplicate.f. ECR (Electronic Challan-cum-Receipt) issued by EPFO.g. A undertaking that all the compliances under various labour law's being complied by the contractor.

42. The required strength of operators under various sections shall be as per actual requirement and anyincrease/decrease thereby in the actual supplied DEOs shall increase/reduce the payment to be madeproportionately as per contracted rates.

43. The DEO supplier firm should make suitable arrangement for supervision of the manpower supplied and otherrelated works.

44. The agency shall ensure that their staff supplied for service in I.G. Mint, Noida premises shall be available during



their duty hours as per the roster and they shall not leave their place of duty without authorization.

45. The agency shall deploy suitable personnel at all relevant time for rendering services and shall further maintain alist of the reserves police verification duly complied to provide the replacement and supplement the strength at shortnotice. The agency shall furnish such list to the officer authorized by I.G. Mint Noida every month.

46. The manpower supplier firm shall maintain a daily attendance register including the number and names of theworkers engaged in the Mint for works as per scope of the contract. Also shall maintain all necessary registers asper mandatory requirement under the law of land.

47. The agency staff shall be responsible to provide immediate replacement of personnel who is not available onduty at the place of posting for any emergency and pressing reasons.

48. The I.G. Mint, Noida authorities shall have the right to seek replacement of any staff of the agency by any othersuitable person in case the staff is not discharging its services properly. The decision by I.G. Mint, Noida shall befinal and the agency shall comply with the same at the earliest.

49. The agency staff shall carry out such other legitimate duties as are entrusted to them from time to time.

50. The agency shall not engage any sub-contractor or transfer the contract to any other person.

51. I.G. Mint is not responsible for any dispute of DEO supplied, and the DEO so provided shall not be in any way isthe employees of India Government Mint, Noida.

52. The DEO supplier firm has to display notices showing the rates of wages, hours of work, wage period, dates ofpayment of wages, names and addresses of the inspectors having jurisdiction, and date of payment of unpaidwages, in Hindi, in conspicuous place at the establishment and work site. One copy of such notices should be sentto us under acknowledgement.

53. The DEO supplier firm shall be governed by the laws of India/U.P.Govt. and interpretations in accordance withsuch laws. It shall be the responsibility of the contractor/agency to comply with all labour laws/ regulations applicablewith respect to its staff working under the arrangement as is envisaged under the tender. The contractor/agencyshall further undertake to indemnify I.G. Mint, Noida of any liability incurred by it on account of non-adherence tolabour laws/regulations by it.

54. In case of disputes for nonpayment of wages to the supplied DEO or any other disputes, the payment due to theDEO supplier firm can be withheld till settlement of the disputes by the board or on the orders of the court of law.

55. Companies Act, Tax deduction liabilities, welfare measures of its employees and all other obligations that enjoinin such cases and are not essentially enumerated and defined herein, though any such onus shall be the exclusiveresponsibility of the contractor and it shall not involve I G Mint Noida in any way whatsoever. Compliance of theseprovisions shall be ensured at the time of making monthly payments.

56. The Company shall have no direct responsibility / liability in respect of the workforce engaged by the Contractoron Job Contract Basis under this Agreement.

57. Liquidated damages/Penalty: - As per Sl. No. 6-13 of Section V: SCC.

58. It shall be the sole responsibility of the contractor to ensure safety to all his workers. The Contractor will berequired to extend the benefits of employees Compensation Insurance policy to all of his workmen engaged for thesaid job.

59. The DEO supplier firm shall be responsible for all injuries and accidents to persons employed by him. Theworkmen shall be insured against personal accidents arising out of and during the course of their duties. In the event



of injury, illness or mis-happening to any worker, the company will not be liable to pay any compensation. Theinsurance cover shall include the liability under the employees Compensation

60. Nature of Duties: daily entry, accounts, posting of entries in SAP, Handling & Maintenance ofFiles/Records/Registers, Assistance to superiors in day to day office work.

No. of Data Entry Operators: 01 No.

NOTE: Tenderer's attention is drawn to GIT clause 17 and GIT sub-clause 10.1.

The tenderer is to provide the required details, information, confirmations, etc. accordingly, failing which it's tender isliable to be ignored.



Section VIII: Quality Control Requirements

Job to be done as per section VII: Technical Specification.



Section IX: Qualification/Eligibility Criteria

QUALIFICATION: THE PERSON MUST BE GRADUATE WITH PROFICIENCY IN DATA ENTRY AND COMPUTERTYPING, PREFERABLY HAVING EXPOSIVE TO ENTRY OF CIVIL WORKS.



Section X: Tender Form Date:

To,India Government Mint, NoidaA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Noida

Ref: Your Tender document No.6000014855 /CIVIL dated 10.07.2020

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XI: Price Schedule

REF. TENDER NO.1. Name of the Tenderer:2. Opening date & time:

Format for Bidder Particulars

Particulars Basic EPF@ ESI@ Total No. of No. of Total Cost ofWages 13.00% 3.25% wages DEO working Manpowerper of of per to be daysperson basis basic person hiredper day wages wages per day(Rs.) (Rs.) (Rs.) (Rs.) (Rs.)

(A) (B) (C) (D)(A X B X C)

For DEO 01 300manpower (Rs.)

Service chargeFixed for the wholecontract (In Rs.)

Tax: GST as applicable

Total contract value

Note: -

1. Mint will pay Minimum wages, ESIC and EPF as per applicable rules.2. Bidder firm shall quote strictly as per Price bid format above Failing to which the offer shall be summarily beenrejected.3. The contractor will provide the uniform and pay applicable Bonus as per Payment of Bonus Act to theManpower deployed. However, disbursement details of Bonus to be submitted along with bank transfer details whendue.4. Any firm quoting service charges "Nil" or "Zero" shall be treated as unresponsive and the offer will be rejected5. Bidder is requested to quote price within 2 Decimal places. Quotation with price quote beyond 2 decimal placeswill be ignored.6. In case of any difference in quoted price in word and figure, the value in words would prevail.7. Evaluation of the technically suitable bids shall be done on Service Charges quoted by the bidder.8. GST number of the bidder has to be quoted.9. In case if Taxes are not applicable, tax exemption certificate should be enclosed along with the bid.10. The above quoted Service charge shall remain same for the entire contract duration.11. In case of more than one bidder quoting the same service charges, the order may be placed based on lotterysystem amongst eligible bidders.

(Signature & seal of the contractor)



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch



Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:



Section XVII: Letter of authority for attending a Bid openingThe General Manger,India Government Mint, Noida.

Subject: Authorization for attending bid opening on 11.08.2020 in the Tender of HIRING OF AGENCY TO PROVIDE01 DATA ENTRY OPERATOR..

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 SPMCIL Security Printing and Minting Security Printing and MintingSPMLDelhi 110001
