tender no.2/e-credit · 2016. 11. 18. · tender no.2/e-credit bidding documents hiring of services...

TENDER NO.2/E-CREDIT

BIDDING DOCUMENTS

HIRING OF SERVICES OF CHARTERED ACCOUNTANT FIRM FOR AUDIT,

TECHNICAL REVIEW AND FEEDBACK OF INTEREST FREE LOANS

DISBURSED BY BANKS/PFIS TO THE SMALL FARMERS.

AGRICULTURE DEPARTMENT, GOVERNMENT OF PUNJAB

2-BANK ROAD, OLD P&D BUILDING, LAHORE

(AS PER CLAUSE 25 OF PPRA RULES-2014)

Rs:1,000/-

INVITATION OF BIDS

Agriculture Department, Government of Punjab has launched an interest free loan scheme titled

“Empowerment of Kissan through Financial and Digital Inclusion” in October, 2016. Under this

scheme, the Department intends to advance interest free loans to 500,000 small farmers (land owners

as well as land less tenants and sharecroppers ) having land holding up to 12.5 Acres for a period of

five (05) years through banks/PFIs. The Department has signed agreements with Banks/PFIs for

disbursement of loans ranging from Rs.15000 to 25,000 per acre for Rabi season and Rs.25,000 to

40,000 per acre for Kharif season up to five acres for five years. Interest on the amounts disbursed

by Banks/PFIs will be borne by Govt. of Punjab. The Department is looking for a Chartered

Accountant Firm for the purpose of audit, technical review and feedback initially for two seasons i.e.

Rabi 2016-17 and Kharif 2017 with provision of extension for next one year upon satisfactory

performance with same terms and conditions. Chartered Accountant Firms in SBP ranking A who

meet the eligibility criteria given below may apply under Rule-38(2) of PPRA Rules-2014.

1 Name of Procuring

Agency Agriculture Department, Government of Punjab – Pakistan

2 Bid No. 2/E-Credit

3 Title of Procurement Hiring of Services of Chartered Accountant Audit Firm for

Verification, Technical Review and Feedback of borrowers in the

interest free loans scheme titled “Empowerment of Kissan Through

Financial and Digital Inclusion” being executed by Banks/PFIs on

behalf of Govt. of Punjab.

4 Eligibility i. Firm should be on State Bank of Pakistan panel of approved

auditors in category A.

ii. Satisfactory QCR rating from Institute of Chartered Accountant

of Pakistan.

iii. Affiliated with a reputable major/ global accounting Firm as a

member Firm.

iv. The Firm must have filer status at FBR and PRA. (Proof of

being filer).

v. Firm should not be black listed in Punjab (An affidavit to be

submitted on stamp paper of worth Rs. 50/-).

vi. The Firm must have at least 10 partners (Partnership deed to be

provided).

vii. Must have at least 50 staff (list of staff to be provided, with

qualification).

viii. Must have at least 25 audit clients (must be companies and list

of client with engagement letters to be provided).

ix. At least three offices including one in Lahore.

x. Minimum ten years of existence in Pakistan.

(Documentary evidence must be attached with technical

proposals)

5 Procedure of open Selection will be made according to PPRA rule 31 (3) on least

AGRICULTURE DEPARTMENT

GOVERNMENT OF PUNJAB - PAKISTAN

competitive bidding. cost basis by using the amount of bid price as the sole criteria for

the bids.

6 Bid Fee Rs.1,000/- per set (non-refundable) payment in cash with

“Superintendent, Planning & Evaluation Cell, 266-Rewaz Garden,

Lahore.”

7 Contact Person for

seeking bidding

documents.

“Superintendent, Planning & Evaluation Cell, 266-Rewaz Garden,

Lahore”. The bidding documents are available for the interested

bidders, immediately after publication of the advertisement.

8 Last date for obtaining

bidding documents.

On or before closing date on submission of written application to

the Chief Planning & Evaluation Cell, Agriculture Department,

266-Rewaz Garden, Lahore.

9 Closing Time & Date

as well as place for

receiving bids.

05.12.2016 (Monday) at 11:00 am. The bid should be dropped in

the Tender Box placed at office of Chief Planning & Evaluation

Cell, Agriculture Department, 266-Rewaz Garden, Lahore.

10 Time, date and place

of public opening of

bids.

05.12.2016 (Monday) at 11:30 am in office of Chief Planning &

Evaluation Cell, Agriculture Department, 266-Rewaz Garden,

Lahore.

11 Amount of bid security Rs. 800,000 equivalent to 5% of estimated price as a bid

security in the shape of Pay Order/Bank Draft in the name of

“Secretary Agriculture” should be accompanied with the bid which

will be adjusted towards performance guarantee for the successful

bidder.

12 Time period for

performance of

contract.

Initially for a period of two seasons Rabi 2016-17 and Kharif 2017

and further extendable to two seasons depending on performance,

from signing of Service Agreement, on same terms and conditions.

13 Bid validity 90 days

a) Advertisement may also be seen on the website’s www.agripunjab.gov.pk &

www.ppra.punjab.gov.pk

b) Bids received through Telex / Fax and through mail will not be entertained / considered.

c) Chief Planning & Evaluation Cell, Agriculture Department, 266-Rewaz Garden, 042-99213324,

Lahore may be contacted for queries during office hours on any working day.

SECRETARY, AGRICULTURE DEPARTMENT

2-BANK ROAD, OLD P&D BUILDING, LAHORE, PH. NO. 042-99210130

http://www.agripunjab.gov.pk/

http://www.ppra.punjab.gov.pk/

DEFINITIONS:

1.1 “Service Agreement” shall mean the Agreements executed between GoPb &

PFIs and CA firm for implementation of the Scheme in the selected districts of

the Punjab and shall include annexures, appendix, schedules appended therewith

and amendments made therein.

1.2 “Rabi Season “ shall mean cropping season from October-March (winter).

1.3 Kharif Season” shall mean cropping season from July –October (summer).

1.4 “Bidder” shall mean an individual or an organization, a company or a consortium

of companies who in response to an invitation, by a person, consultant, firm,

company or an organization expressing his or its willingness to undertake a

specified task at a price;

1.5 “PFIs” shall mean Participating Financial Institutions

1.6 “Total Bid Price” shall mean total amount of bid offered against the provision of

services.

1.7 “Audit Firm” shall mean an independent firm of chartered accountants with

sufficient expertise, experience and resources to conduct the Audit contemplated

in the Agreement. The Audit Firm shall be selected by GoPb in a transparent

manner from amongst the renowned accountancy firms in the country.

1.8 “Audit Terms of Reference” shall mean the terms of reference outlining the

scope of work to be undertaken by the Audit Firm for purposes of the Audit, and

shall be prescribed by GoPb.

1.9 “Borrower” shall mean a small farmer who has been approved by GoPb and

Concerned PFI to become a borrower of an E-Credit Facility or has availed an E-

Credit Facility extended by the concerned PFI.

1.10 “Branchless Banking” shall mean the delivery of banking services through retail

agents, mobile phones and other channels outlined in the Branchless Banking

Regulations issued by the SBP, as an alternative to physical branches and

premises.

1.11 “Branchless Banking Account” shall mean Assan bank account maintained with

partner bank, in which funds are credited and/or debited by electronic fund

transfers for purposes of Branchless Banking and in accordance with the

Branchless Banking Regulations issued by the SBP.

1.12 “Clean Credit History” shall mean financial record of an intended borrower

having no default in preceding three years in any financial institution as checked

and confirmed by any of credit bureau.

1.13 “E-Credit Facility” shall mean a single finance facility, or the portfolio of

finance facilities (as applicable), provided by PFIs to a Borrower, under the Terms

of Reference, up to the Maximum Aggregate Amount approved by the Parties,

from the list of small farmers on the Website, until the time such finance facility

is repaid in full by the Borrower.

1.14 “Eligibility Criteria” shall mean the criteria spelled out in the Scheme, Facility

Documents and/or Credit Operational Manual of PFIs.

1.15 “Existing Clients” shall mean and include those clients having a credit history

from any financial institution at the time of launch of the Scheme.

1.16 “Government” means Government of the Punjab;

1.17 “Blacklisted” shall mean which has been black listed by Govt. of Punjab in

response to violence of PPRA Rules.

DESCRIPTION OF THE ASSIGNMENT:

Small farmers, despite representing a major chunk of overall farming households, have very

little access to formal credit. The credit which is available to these small farmers, mainly

from informal sources, is of very high cost, which escalates their cost of production. As a

result, these small farmers have to bear the financial burden which traps them in vicious circle

of poverty due to low margins and limited income.

The Government of Punjab (GoPb) has taken an initiative to promote the wellbeing of these

small farmers through provision of interest free and easy access to financing. The objective of

the Interest Free Agriculture E-Credit Scheme “Empowerment of Kissan Through Financial and

Digital Inclusion” is to reduce the cost of production for these small farmers and to increase the

outreach of formal and digital financial services to ensure financial inclusion.

The Government of Punjab under the Interest Free Agri. E-Credit Scheme will provide interest

free loans to 500,000 farmers in all districts across the province through selected Banks/PFIs in

Rabi and Kharif seasons for a period of five years. Famers with landholding of up to 12.5 acres

and landless farmers, tenant & sharecroppers and having no recorded credit history/ or clean

credit history shall be eligible to apply for financing facility for meeting production and

working capital requirements, purchase of input supplies, rentals of farm implements, etc. Credit

for each crop will be paid @ PKR 15000 to 25,000 for Rabi crops per acre and PKR 25000 to

40,000 for Kharif crop and maximum limit of PKR 65,000 in three installments. Main features

of the scheme are as under:

i. The scheme will be available in all districts of Punjab province for Rabi and Kharif

seasons for five years.

ii. Interest free loan disbursement will be made to 500,000 farmers.

iii. Farmers having land holding of up to 1 2.5 acres and landless farmers shall be

eligible for interest free financing under this scheme.

iv. Tenants and sharecroppers are also eligible subject to tenancy agreement between

owner of land and Tenants & sharecroppers.

v. The applicant farmer/Tenant/share cropper should be the resident of same rural Union

Council where the land is located.

vi. Loan will be provided to farmers out of which 30% may have existing lending relations

with any of the Financial Institutions whereas 70 % would be fresh borrowers.

vii. Service charges/mark up on the amount of loan disbursed to the intended beneficiaries

shall be borne by Government of Punjab according to the agreed upon rate contained in

the written agreements with Banks/PFIs.

viii. Loans will be awarded on social or personal guarantees to landless tenants, sharecroppers.

ix. Govt. of Punjab Agriculture Department will get 05% (equivalent to 25,000) of the

sample loanees audited by CA firm for the purpose of auditing the record, monitoring the

implementation and feedback.

SCOPE OF THE ASSIGMENT:

The selected Charted Accountant Audit Firm will be responsible for the following tasks:

Component A: Development of Framework for Execution and Reporting

Component A Description Delivery Time

Development of framework for execution and reporting

1. Prepare annual work plan for monitoring and

third party validation.

2. Identify Key Performance Indicators (KPIs) to

be monitored in light of the Service Agreements

between Agriculture Department and

Participating Financial Institutions (PFIs).

3. Prepare work programs, checklists,

questionnaires for field work at various

locations.

4. Prepare reporting framework and information

proformas comprising of the following:

a) Reports to be delivered by CA Firm and

their frequency

b) Formats and contents of the reports

c) Recipients of the reports

Within 15 days

of engagement

Component B Verification and Compliance With Agreements

Between PFIs and Agriculture Department

i. The firm will verify 05% (equivalent to 50,000 per

annum i.e. 25,000 in Rabi and 25,000 in Kharif

season) on sample basis that loans were disbursed

in accordance with the terms agreed with respective

Participating Financial Institutions (PFIs).

Verification will be made at the relevant Bank/PFIs

Branch.

ii. The Firm will verify that Mark-up on loan amount

disbursed by PFIs to the beneficiary farmers at the

end of season is calculated correctly accordingly to

Terms agreed with respective PFIs.

Within 45 days

of end of each

season

iii. Check that PFIs and Agriculture Department have

fulfilled their respective responsibilities as per

Service Agreements signed between them.

iv. Check compliance of disbursement and recovery

procedures as per Service Agreement and

Operational Manual of respective PFI.

v. Check that loan project activities have been carried

out in accordance with the Project Guidelines as

annexed with the Service Agreement.

Disbursement and recovery of loans:

1. Check compliance with Operational Manual of

respective PFIs viz-a-viz adherence to the lending

methodology agreed between PFIs and Agriculture

Department.

2. Perform the following procedures for disbursement

related activities carried out by

PFIs:

a) Examine and evaluate the maintenance of

complete documentation of loan and

borrowers as required by PFIs for loan

disbursement, as required to be maintained

by the Service Agreement and Operational

Manual of the respective PFIs.

b) Review the service charges/mark up funds

requirement of respective PFIs in terms of

request generated for next season and

related service charges in light of relevant

agreement clauses.

c) Monitor loan disbursement to target group

by respective PFIs as per approved limit as

agreed in the agreements signed between

Agriculture Department and respective

PFIs.

d) Prepare on weekly/fortnightly basis

summary sheets /statistical reports of the

disbursement and recovery of loans for the

review of Agriculture Department

e) Examine bad debts and identify amounts

written-off taking into consideration the

international standards.

f) Confirmation of disbursement and service

charges/mark up claims raised by respective

PFIs.

g) Examine whether loan disbursement has

been made through Assan account of

farmers linked with Mobile wallet.

Whereas, farmers can withdraw the loan

amount from franchise, agent or outlets of

Selected Telecommunication companies.

Component C Verification of Mark-Up Invoices

The Audit firm will verify the mark-up invoices raised

by respective PFIs to Agriculture Department upon

completion of a season.

Within 15 days

of receipt of

market up

invoice.

Component D Monitoring of Key Performance Indicators of the

Scheme

Monitor the desired outcomes/Key Performance

Indicators (KPIs) as identified in Component “A” of

this Scope of Work and report on the trends noted.

Total progress of the scheme will be part of monthly

progress report.

10th of every

month

Component E Physical Verification and Feed Back

Carry out physical verification of loan disbursements in

accordance with mutually agreed plan between

Agriculture Department and respective PFIs for

feedback from the borrower whether the scheme is

going to achieve its intended objectives or not.

Sample Size: The sample size for physical verification

shall be 05% (equivalent to 1250) of five percent

loanees already selected through sampling taking into

consideration the geographic spread of loans of the

respective PFIs.

Within 60 days

of end of each

crop season

Terms of Reference For CA Firm

The Charted Account (CA) Firm shall perform the services under these Terms of Reference

(TOR), set hereby, and Service Agreement set forth and project guidelines

a. There must not be any conflict of interest i.e. Audit Firm must not be providing any

assistance to any other person/entity in conflict with ‘Agriculture Department, so as to

cause any sort of conflict of interest.

b. Contract period will be for two seasons (Rabi 2016-17 and Kharif 2017) approximately

14 months which may be extended on same rates and same terms & conditions for further

term/terms by mutual agreement of both parties.

c. All direct & indirect taxes will be deducted in accordance with the provisions of

Government Rules amended time to time.

d. Successful Audit Firm will sign a Service Agreement and will provide the agreed

services within the stipulated agreed time period after issuance of the work order.

e. If the firm completely fails to provide the services within prescribed period of service

delivery and doesn’t comply with the reminders, the case of Audit Firm may be put up to

the relevant authorities to declare the Firm as "Black Listed" according to Rule 21 of

PPRA Rules-2014.

f. Payment of services will be made on the satisfactory completion of services i.e.

completion of miles stones set forth for payments.

g. The Audit Firm must respond efficiently for providing services in a timely manner.

h. In case of any dispute regarding services; the decision of the Agriculture Department

shall be final & binding.

i. CA Firm shall examine service charges/mark up on the loan amount disbursed in 3

installments i.e. First installment is 40 % of approved loan amount; second installment is

30 % of approved loan amount & third installment is 30 % of approved loan amount

subject to the following sub-clauses.

a) If, on the day an E-Credit Facility is sanctioned, remaining crop window days

(days from the time of sowing to the time it is harvested) are in the range of 160

to 180 days, the E-Credit Facility shall be disbursed in three installments, at the

ratio of 40: 30: 30 percent of the whole amount, with intervals of forty five days

between three tranches respectively.

b) If, on the day an E-Credit Facility is sanctioned, remaining crop window days are

in the rage of 80-160 days, the E-Credit Facility shall be disbursed in two

installments at the ratio of 70: 30 percent of the whole amount, with interval of

forty five days between two tranches respectively.

c) If, on the day an E-Credit Facility is sanctioned, remaining crop window days are

less than eighty days, the E-Credit Facility shall be disbursed in single tranche.

j. CA Firm shall examine whether loan disbursement has been done through Assan account

of farmers linked with Mobile wallet. Whereas, farmers can withdraw the loan amount

from franchise, agent or outlets of Selected Telecommunication companies.

k. CA Firm shall actively participate in coordination meetings arranged by GoPb with the

project partners when required.

INSTRUCTIONS TO BIDDERS:

1. Only Charted Accountant (CA) firms fulfilling the eligibility criteria will be considered

as responsive. The financial proposal of responsive firms will be opened for further

evaluation once the biding firms are found eligible. Proof of registrations shall be

provided with bids.

2. All documents and information received by Agriculture Department from bidders will be

treated in strict confidence.

3. Documents submitted to Agriculture Department will not be returned.

4. The Bid and all correspondence and documents related to the bid shall be written in

English Language

5. The currency of this bidding procedure will be PKR.

6. All expenses related to participation in this bidding process shall be borne by the

applicants.

7. Bid shall be addressed to Secretary to Govt. of Punjab, Agriculture Department, 2-Bank

Road, Lahore.

8. Bidders should note that each and every page of the bidding documents shall be signed

and stamped by the bidders and will be submitted with the bid.

9. Bid Security: Rs. 800,000 (equivalent to 5% of the estimated bid price/- (which will be

adjusted towards performance guarantee) in the shape of Pay Order/Bank Draft in the

name of “Secretary Agriculture” accompanied with the bid.

10. Performance Guarantee will be 10% of the contracted value.

11. Bid should be dropped in the Tender Box placed at office of Chief Planning & Evaluation

Cell, Agriculture Department, 266-Rewaz Garden, Lahore, on or before time and date

mentioned in the Bidding Notice/advertisement.

12. Bids received through Telex / Fax and through mail will not be entertained / considered.

13. Conditional/incomplete bids will not be considered.

14. Out station bids should reach office of Chief, Planning & Evaluation Cell, Agriculture

Department, 266-Rewaz Garden, Lahore by Registered Post by due time & date. Bids

received after 11:00 am of the opening date will not be entertained /considered.

15. Bids shall be submitted as per PPRA Rules Clause 24 according to which bids will be

submitted in a sealed package in such a manner that the contents of the bid are fully

enclosed and cannot be known until duly opened. The main envelop shall have two sub-

envelopes having eligibility documents and financial bids in separate envelopes

according to Rule-38(2) of PPRA Rules-2014.

16. Sealed Main envelope having Bids will be opened by “Bid Opening Committee” in the

office of Chief Planning & Evaluation Cell, Agriculture Department, 266-Rewaz Garden,

Lahore.

17. The sub-envelope having eligibility criteria documents will be opened by the “Bid

Evaluation Committee”. The same committee will open the financial bids of the

responsive firms in the presence of representatives of responsive/eligible firms.

18. Bids shall be submitted as per PPRA Rules-2014 Clause 12, 22, 24, 31 and 32 and 38 (2)

open competitive bidding bases.

19. The bids of the CA firms meeting the eligibility criteria will only be considered as

responsive.

20. The financial bids of only responsive CA firms will be opened in the presence of the

representatives of responsive CA firms.

21. Contract will be awarded to only that firm whose financial bid is found to be the lowest.

22. No negotiations of any sort for reduction or compromise on the prices are expected once

bids are opened.

23. Conditional / incomplete bid will be liable for rejection.

24. The bid quoted by CA Firm shall include all expenses to be incurred for the activities to

be done under scope of the assignment.

25. The financial bid quoted by CA Firm will be quoted component wise as mentioned in the

format of Financial Bid.

26. The financial bid quoted by CA firm shall be made on the proforma attached for the

purpose.

27. The bidder should note that fluctuation in currency rate, taxes or duties etc. shall not be

considered for enhancement of unit price at any cost.

28. Agriculture Department reserves the right to request submission of additional information

from applicants in order to clarify/further understand aspects of proposal, if required.

29. Agriculture Department reserves the right to verify any information provided by the

applicants.

30. Questions about this bid can be made only by writing a letter or an e-mail and must be

asked by or before closing date i.e. 30th November, 2016. For any other related

information please contact at the telephone No. given in the bidding notice.

31. Advertisement may also be viewed on website www.agripunjab.gov.pk/and

www.ppra.punjab.gov.pk.

32. Bidders should note that each and every page of the bid documents shall be signed

and stamped by the bidders and will be submitted with the bid.

Eligibility Conditions

Charted Accountant Audit Firms, fulfilling the following eligibility criteria at the time of

submission of bid, will be considered as eligible Audit Firms for the bidding process;

i. Firm should be on State Bank of Pakistan’s panel of approved auditors in category A.

ii. Satisfactory QCR rating from Institute of Chartered Accountant of Pakistan (ICAP).

iii. Affiliated with a reputable major/ global accounting Firm as a member Firm.

iv. The Firm must have filer status at FBR and PRA. (Proof of being filer).

v. Firm should not be black listed in Punjab (An affidavit to be submitted on stamp paper of worth

Rs. 50/-).

vi. The Firm must have at least 10 partners (Partnership deed to be provided).

vii. Must have at least 50 staff (list of staff to be provided, with qualification).

viii. Must have at least 25 audit clients (must be companies and list of client with engagement

letters to be provided).

ix. At least three offices including one in Lahore.

x. Minimum ten years of existence.

(Documentary evidence must be attached with technical Proposal.

Kindly fill the following necessary annexures required for the above qualification criteria and

attach the supporting documentary evidences as mentioned in each annexure;

Annex – A: Organization Information (Form ‘A’)

Annex – B: Eligibility Response Checklist

GENERAL TERMS & CONDITIONS

1. Bid Validity. The offer will remain valid for a period of 90 days from the date of opening

of bid. Agriculture Department may request to extend the validity period and successful

bidder shall extend the same along with bid security validity accordingly.

2. Bid Security. Bidders are required to submit along with their bid security (which will be

adjustable towards performance guarantee) Rs. 800,000 (equivalent to 5% of the estimated

price) in the shape of Pay Order / CDR in the name of “Secretary Agriculture”. Bid

security in shape of cheque will not be acceptable.

3. The bid security (Pay Order/CDR) will be returned to unsuccessful bidders within fifteen

(15) days after award of contract /issuance of purchase order to the winning bidder and

can only be returned with written request of the unsuccessful bidders.

4. The bid security may be forfeited if the successful bidder fails to accept the purchase order

/ sign the contract within the respective due date.

5. Acceptance of Bid / Award of Contract: Subsequent to approval of the proposal

(eligibility criteria and financial proposal) and finalization of bid process, the contract may

be awarded to the lowest bidder who has quoted the lowest rate in accordance with the

Punjab Procurement Rules-2014.

6. After Acceptance of the bids by the procuring agency, the bidder shall have no right to

withdraw their bids or claim higher price.

7. Letter of acceptance. After acceptance of the bid, a letter of acceptance / advance

acceptance of bid will be issued only to the successful bidder.

8. Acceptance: All deliverables will be subject to the acceptance of the Agriculture

Department.

9. The successful bidder will have to deposit performance guarantee equivalent to 5% of the

estimated bid value with the Agriculture Department.

10. Advance

- No advance payment will be made.

- No split / piece meal advance will be paid for any item.

11. Billing – Payment-Taxes

i. All payments will be made in Pakistani rupees only.

Subject to fulfillment of other terms and conditions of bid documents /agreements, the

bidder shall raise the payment invoice against the services rendered to the Agriculture

Department

ii. Taxes. The successful bidder shall have full and exclusive liability for payment of

all duties taxes and other statutory payments payable under any or all of the

statutes / laws etc. … now or hereafter imposed in Punjab, Pakistan.

iii. Withholding/Income Tax etc. on the amount invoiced to Agriculture Department

shall be deducted at source as per Income Tax Law. The bidder along with bids

shall furnish proof of registration with Income Tax Department.

iv. Availability of NTN/PRA number for deduction of Sales/Income tax as per Rules.

(If Service Provider is exempted from Tax, exemption Certificate may be

provided).

12. No offer shall be considered if:-

Received without earnest money/bid security.

It is received after time and date fixed for its receipt.

Bids unsigned.

The offer is ambiguous.

The offer is incomplete

The offer is conditional.

The offer is from black listed firm.

The offer is received by fax.

The offer is received with shorter validity than the required in the bid enquiry.

The bidders engaged in corrupt or fraudulent practices (including collusion/

pooling) will be declared totally ineligible either indefinitely or for a stated

period of time and blacklisted from being awarded any such contract financed by

the Govt. of the Punjab.

Failure and Termination If you fail to conduct the assignment within the agreed

period, the Agriculture Department shall be entitled at the

option either:

To recover from you, as liquidated damages and not as

penalty, a sum equivalent to 20% of the amount quoted by

the firm for respective assignment.

13. The under mentioned Certificate must be signed and submitted with cover letter failing

which the offer shall not be entertained/considered.

CERTIFICATE

We hereby confirm to have read carefully the TORs for carrying out the exercise of

verification, monitoring, third party validation and feedback of “Empowerment of Kissan

Through Financial and Digital Inclusion” and all the terms & conditions of bid enquiry

due for opening on ____________ at __________. We agree to abide all these terms &

conditions. We also hereby categorically confirm that the services offered by us will be in

accordance with the requirements / TORs mentioned in the bid documents. A bank draft/pay

order as bid security is enclosed in sealed envelope having financial bid as well as eligibility

documents.

SIGNATURE

Seal of the Office of the Bidder

Name & Address of the Bidder

IMPORTANT:

i. Least cost method will be used for selection of the CA Firm.

ii. Financial bid will include all taxes applicable in Punjab.

Cover Letter for the Submission of Bids

[Firm letterhead]

[Date]

To

Secretary to Govt. of Punjab

Agriculture Department, 2-Bank Road,

Old P&D Building, Lahore.

Re: SUBMISSIONS OF BIDS IN RESPECT OF HIRING OF SERVICES OF

CHARTED ACCOUNTANT (CA) AUDIT FIRM FOR THE SCHEME

“EMPOWERMENT OF KISSAN THROUGH FINANCIAL AND DIGITAL

INCLUSION”.

Sir,

We offer to provide the services for subject cited scheme in response to your Invitation for bids

dated [Insert Date of Bid advertised]. We hereby submit our bids including the required

documents in a sealed envelope.

We hereby declare that all the information and statements made in these proposals are true and

accept that any misinterpretation contained therein may lead to our disqualification. Our proposal

is binding upon us and subject to the modifications resulting from contract negotiations. We

undertake that we will initiate the services as per the client’s request if our proposal is accepted.

We understand that you are not bound to accept any or all proposals you receive.

Thank you.

Yours sincerely,

Signature

Name and title of signatory:

Important Note: The competent authority may reject all bids or proposals at any time prior to

the acceptance of a bid or proposal. Agriculture Department shall, upon request, communicate to

any Audit Firm, the grounds for its rejection of all bids or proposals, but shall not be required to

justify those grounds. The bids should be submitted in sealed envelope clearly mentioned “BID

FOR HIRING OF CHARTED ACCOUNTANT AUDIT FIRM”

FORM OF BID

The Secretary,

Government of the Punjab,

Agriculture Department,

2-Bank Road, Old P&D Building, Lahore,

Ph. No. 042-99210130

Subject :- BID NO. 02/E-CREDIT/P&E CELL/2016 FOR HIRING OF SERVICES OF

“A ” CATEGORY CHARTERED ACCOUNTANT FIRMS, ENLISTED BY

STATE BANK OF PAKISTAN, FOR VERIFICATION, MONITORING &

THIRD PARTY VALIDATION AND FEEDBAK OF “EMPOWERMENT

OF KISSAN THORUGH FINANCIAL AND DIGITAL INCLUSION”

We offer to provide the Services for Audit Firm in accordance with your

Invitation for Bids dated [Insert Date of Bid advertised]. We hereby submit our bids including

the required documents in a sealed envelope.

Our Financial Bid is given as under:

Scope Description Amount (Rs.)

Component A Development of framework for execution and

reporting Lump sum cost

Component B Verification and Compliance With Agreements B/w

PFIs and Agriculture Department (Verification fee

per case X (25000+25000)

Component C Verification of Mark-Up Invoices

Lumpsum (expected loan disbursement for two

season is (Rs.100 billion)

Component D Monitoring of Key Performance Indicators of the

scheme (Per month cost X 14 months.

Component E Physical Verification and Feed Back

Per case cost X (1250+1250)

Sales Tax on Services

Total Bid Price

Undertaking: Information provided above is correct and we are willing to offer our services for

the assignment mentioned above.

Name and title of signatory: _______________________________________________

FORM OF CONTRACT

Draft Financial Advisory Services Agreement

AGREEMENT

between

Govt. Of Punjab Agriculture Department

and

M/S---------------

Dated:___________________

AGREEMENT FOR SERVICES

This Agreement (the “Agreement”) is made at Lahore on ____ day of November 2016 (for

brief the “Effective Date”)

BETWEEN

Governor of the Punjab acting through Secretary, Government of the Punjab, Agriculture

Department (hereinafter referred to as “GoPb”) which expression shall, where the context so

admits, mean and include the representatives, successors-in-interest, legal representatives and

permitted assigns of the First Part

AND

Name of CA firm, a company incorporated under the Companies Ordinance, 1984, acting

through its Chief Executive Officer, duly authorized in this regard, having address

…………………………….(hereinafter referred to as “Name of CA Firm) which expression

shall, where the context so admits, mean and include the representatives, successors-in-

interest, legal representatives and permitted assigns of the Second Part.

GoPb and Name of CA Firm shall hereinafter collectively be referred to as the Parties and

individually the Party.

WHEREAS

(a) the small farmers, despite representing a major chunk of overall farming households,

have very little access to formal credit resources;

(b) the credit available to these small farmers mainly flows from informal sources

including loans either in the form of money or in the shape of input products

borrowed or procured from the local entrepreneurs at an inflated rate that ultimately

results in an escalated cost of the agricultural produce;

(c) the small farmers are forced to bear additional cost and financial exploitation by the

local entrepreneurs and, thus, remain trapped in a perpetual cycle of poverty inter alia

on account of financial exploitation and consequent low margins of the profit and

income accrued from the agricultural produce;

(d) GoPb is determined to raise the living standard of small farmers and intends to make

all out efforts for promoting the well-being of small farmers through provision of

Markup free and easily accessible loan under the scheme ‘Empowerment of Kissan

through Financial and Digital Inclusion’ (the “Scheme”);

(e) the objective of the scheme is to reduce the cost of production and expand the

outreach of formal financial services, digitalize the loaning process and promote the

well-being of small farmers to meet the agenda of the scheme; and

(f) Agriculture Department wishes to appoint a specialized Name of CA firm to act as

Auditor to the Agriculture Department to carry out the Services.

(g) The Name of CA firm has represented to the Agriculture Department that it has the

required professional skills, personnel and technical resources, and has agreed to

provide on the terms and conditions set out in this Agreement all the Services for

completing the Project.

NOW THEREFORE, in consideration of the mutual covenants and agreements contained

herein, the Parties covenant and agree as follows:

ARTICLE I

Definitions and Interpretation

1.0 Definitions.

In the Agreement, the words and expressions defined hereinafter shall,

except where the context requires otherwise, have the following meaning:

1.18 “Agreement” shall mean the Agreement executed between GoPb and Name

of CA firm conducting audit, third party validation and feedback of the

Scheme being implemented by Participating Financial Institutions (PFIs) in

collaboration with Implementing Partners in the selected districts of the Punjab

and shall include annexures, appendix, schedules appended therewith and

amendments made therein.

1.19 “ Fee” means the total (lump sum) amount to be paid in instalments as

specified in Appendix C, to the Name of CA firm for all fees for providing the

Services, including but not limited to the fee for the Name of CA firm, costs

of personnel utilized in the provision of the Services.

1.20 “Eligibility Criteria” shall mean the criteria spelled out in the Scheme,

Facility Documents and/or Credit Operational Manual of Participating

Financial Institutions (PFIs).

1.21 “Facility Documentation” shall mean PFI’s standard financing and security

documentation, generally used to document an E-Credit Facility, executed

between the Borrower and PFIs, after internal approval of PFIs after

satisfaction of credit policies.

1.22 “E-Credit Facility” shall mean a single finance facility, or the portfolio of

finance facilities (as applicable), provided by PFIs to a Borrower, under the

Terms of Reference, up to the Maximum Aggregate Amount approved by the

Parties, from the list of small farmers on the Website, until the time such

finance facility is repaid in full by the Borrower.

1.23 “Branchless Banking Regulations” shall mean the Branchless Banking

Regulations issued by the Banking Policy and Regulations Department of the

SBP and any other rules, regulations or laws that may be applicable to

Branchless Banking as amended from time to time.

1.24 “Fresh Borrower” shall mean a Small Farmer, who is eligible to become a

Borrower, but has no credit history with any financial institute prior to

launching of the Scheme.

1.25 “Implementing Partners” shall mean and include Land Records

Management Information System (LRMIS), Punjab Information Technology

Board (PITB), State Bank of Pakistan (SBP) and other government

departments involved in or connected with the Scheme.

1.26 “Audit” shall mean the audit undertaken by the Name of Audit Firm pursuant

to the Audit Terms of Reference (for brief the “Audit TORs”) prescribed by

GoPb.

1.27 “Audit Firm” shall mean Name of CA firm with sufficient expertise,

experience and resources to conduct the Audit contemplated in the Agreement.

1.28 “Audit Terms of Reference” shall mean the terms of reference outlining the

scope of work to be undertaken by the Name of CA Firm for purposes of the

Audit, and shall be prescribed by GoPb.

1.29 “GoPb” means the Government of the Punjab.

1.30 “Personnel” means any person who is part of the multidisciplinary team of

experts, including all requisite supporting persons, engaged by the Name of

CA firm to undertake the Services;

1.31 “Project” means the ”Empowerment of Kissan Through Financial and Digital

Inclusion”;

1.32 “Services” means the work to be carried out by the Name of CA firm pursuant

to this Agreement as more fully described in the Terms of Reference;

1.33 “Terms of Reference” means the Terms of Reference set forth in Appendix A

hereto. 1.2. Interpretation

In this Agreement, unless the context otherwise requires, words denoting the

singular include the plural and vice versa, words denoting persons include companies,

corporations and partnerships, and reference to that specified Article, Section or Appendix of

this Agreement. The headings of the Articles, Sections and Appendices are inserted for

convenience of reference only and are not to be considered in the interpretation of this

Agreement. A reference to a party to any document includes that party’s successors and

permitted assigns.

ARTICLE II

Services

2.1. The Services

The Name of CA firm shall perform the Services under this Agreement in

accordance with the Terms of Reference. 2.2. Commencement Date

The Name of CA firm will commence the Services as soon as possible but

not later than 7 days after the Agriculture Department has given to the Name of CA firm

notice to proceed with the Services.

ARTICLE III

Payments to the Name of CA firm

3.1 Mode of Billing and Payment

(a) Billings and payments in respect of the fee shall be paid in

instalments as per deliverables as mentioned in Scope of Assignment,

after submission of the reports and documents etc., mentioned therein,

and following approval of same by the Agriculture Department.

Payments shall be made within 30 days from approval of the relevant

reports and documents and provided that an invoice therefore has been

submitted to the Agriculture Department.

(b) until the date of termination or completion of the Project, whichever

occurs earlier, the Name of CA firm shall send to the Agriculture

Department an invoice based on actual expenses incurred by the Name

of CA firm at the end of each month from the date of mobilization

until the date of termination or completion of the Project, whichever

occurs earlier;

(d) All payments under this Agreement shall be made to the invoicing

party namely, the Name of CA firm or Consortium members or the

sub-contractors approved provided that in the case of invoices raised

by consortium members/ sub-contractors mentioned, such invoices will

be verified by the Name of CA firm. In any case, all payments will be

accounted for in total lump sum fee to be paid to Name of CA firm

except any other expense allowed separately under this Agreement.

The account details for payment will be provided by the Name of CA

firm to the Agriculture Department.

3.2 Taxation Payment

All amounts due to the Name of CA firm or the sub-contractors, as the case

maybe, under this Agreement by way of fee, including payments of fee shall

be subject to deduction of taxes, any sales tax on services, fees, duties, levies,

charges or taxes of any sorts as applicable in Pakistan.

ARTICLE IV

Undertakings of the Agriculture Department

4.1 Consents, Obligations and Approvals

(a) The Name of CA firm will identify the necessary consents and

approvals required for the Project from all relevant organisations,

explain the procedures for obtaining such consents and approvals, and

provide appropriate assistance to the Agriculture Department to

expedite the approval process.

(b) The Agriculture Department shall make all reasonable efforts to obtain

all necessary GoPb consents and approvals required during the Project

in a timely manner.

ARTICLE V

Undertakings of the Name of CA firm

5.1. Project Director, Availability of CA firm

The Name of CA firm shall ensure that at all times during the assignment, a

Project Director, acceptable to the Agriculture Department, shall take charge of the provision

of Services being rendered under this Agreement and all operations in the field. The Project

Director shall be responsible for liaison in the field between the Name of CA firm, the

Agriculture Department, Participating Financial Institutions (PFIs) and relevant GoPb

agencies. The Name of CA firm shall further ensure that whenever required by the

Agriculture Department, the Name of CA firm would be available to provide information

and services to the level of satisfaction of Agriculture Department without undue delay. 5.2 Standard of Performance by the Name of CA firm

The Name of CA firm shall carry out the Services with due diligence and

efficiency, and shall exercise such skill and care in the performance of the Services and

generally with respect to the Project as is consistent with recognized professional standards. 5.3 Records and Reports

(a) The Name of CA firm shall submit to the Agriculture Department the

reports, documents, models etc., and any other reports and documents

etc., required for the adequate performance of the Services. All such

reports will be provided to the Agriculture Department in hard copy

and electronically, using Microsoft Word, Excel, PowerPoint, or other

agreed software.

(b) The Name of CA firm shall update the Agriculture Department with

progress of the Project from time to time as and when requested by the

Agriculture Department.

(c) All reports and recommendations and general correspondence from the

Name of CA firm to the Agriculture Department and all other

documents prepared by the Name of CA firm under this Agreement

shall be in the English language.

(d) The Name of CA firm shall permit the duly authorized representative

of the Agriculture Department, from time to time to inspect its

accounts and records relating to the provision of the Services and to

make copies thereof. The Name of CA firm shall cooperate with and

assist the Agriculture Department and their authorized representatives

in making such inspections. 5.4 Information

The Name of CA firm shall furnish to the Agriculture Department such

information relating to the provision of the Services and the Project as the Agriculture

Department may from time to time reasonably request.

5.6 Confidentiality

Except with the prior consent of the Agriculture Department, the Name of CA

firm and its personnel shall not at any time communicate to any third person or entity, any

confidential information disclosed to them for the purpose of the Services, or discovered by

them in the course of providing the Services nor shall the Name of CA firm or its personnel

make public any information as to the recommendations formulated in the course of or as a

result of providing the Services. A similar undertaking shall also be obtained by the Name of

CA firm from each of the sub-contractors.

5.7 Prohibition on Conflicting Activities

The Name of CA firm shall notify the Agriculture Department, if any direct

conflict of interest arises, from the carrying out of the Services. 5.8 Independent Contractor

Nothing contained herein shall be construed as establishing or creating

between the Agriculture Department, and the Name of CA firm the relationship of master

and servant or principal and agent, it being understood that the position of the Name of CA

firm and of anyone else providing the Services is that of an independent contractor. 5.9 Indemnification

(a) Name of CA firm shall indemnify, protect and defend at Name of CA

firm 's own expense, the Agriculture Department, their agents and

employees, from and against any and all actions, claims, losses or

damages arising out of any violation by the Name of CA firm, its

personnel or the sub-contractors, or in the course of the Services of any

legal provisions, or any rights of third parties, in respect of literary

property rights, copyrights, or patents.

(b) Name of CA firm shall indemnify, protect and defend, at its' own

expense, the Agriculture Department its agents and employees, from

and against any and all actions, claims, losses or damages where such

actions, claims, losses or damages is or are the result of willful

malfeasance or gross negligence of the Name of CA firm, its

personnel or the sub-contractors.

(c) The Name of CA firm shall, at its own cost and expense, upon request

of the Agriculture Department, re-perform the Services in the event of

Name of CA firm 's failure to exercise the skill and care required. 5.10 Laws and Regulations of Pakistan

The Name of CA firm shall respect and abide by all applicable laws and

regulations in Pakistan and shall use its best efforts to ensure that the Name of CA firm 's

personnel and their dependents, while in Pakistan and local employees of the Name of CA

firm shall respect and abide by all laws and regulations in Pakistan. 5.11 Proprietary Rights of the Agriculture Department in Reports and Records etc.

All reports and relevant data such as maps, diagrams, plans, statistics and

supporting records or materials compiled or prepared in the course of the Services shall be

confidential and shall be the absolute property of the Agriculture Department. The Name of

CA firm agrees to deliver all these materials to the Agriculture Department, within thirty (30)

days, upon financial closure or termination of this Agreement, whichever occurs earlier. The

Name of CA firm may retain a copy of such data but shall not use the same for purposes

unrelated to this Agreement without prior written approval of the Agriculture Department.

5.12 Duration of this Agreement

This Agreement is valid for an initial period of two seasons namely Rabi

2016-16 and Kharif-2017 (covering 14 months) unless extended otherwise in writing and

with mutual consent only after stating the valid justification of the compelling reasons for

this. The Name of CA firm shall perform the Services under this Agreement in compliance

with the timing set forth which shall not be delayed or extended unduly.

5.13 Notice of Delay

In the event that the Name of CA firm encounters delay in obtaining the

required data, services or facilities set forth hereto for the provision of the Services, the

Name of CA firm shall promptly notify the Agriculture Department of such delay. For any

delay that occurs due to no fault on the part of the Name of CA firm, the Name of CA firm

may request an appropriate extension of time for completion of the Services where

completion of Services would extend beyond 14 months from the commencement date.

ARTICLE VI

General Provisions 6.1 Suspension

(a) If any of the following events shall have happened and be continuing,

the Agriculture Department may by twenty (20) days prior written

notice to the Name of CA firm suspend, in whole or in part, payments

due thereafter to the Name of CA firm under this Agreement:

(i) The Name of CA firm shall have failed to perform any of its

obligations under this Agreement or any of the reports provided by the

Name of CA firm under Section 5.3 shall be unsatisfactory to the

Agriculture Department. (ii) Any other situation shall have arisen which, in the reasonable

opinion of the Agriculture Department, interferes, or threatens to

interfere, with the successful carrying out of the Services and the

Project or the accomplishment of the purposes of this Agreement.

(b) During the period of suspension of the Name of CA firm, the Name

of CA firm shall continue to carry out such actions as are required to

cure any default. 6.2 Termination of this Agreement by the Agriculture Department

(a) The Agriculture Department may by written notice to the Name of CA

firm terminate this Agreement if:

(i) Any of the conditions referred to in Section 6.1 shall continue

for a period of fourteen (14) days after the Agriculture Department

shall have given written notice to the Name of CA firm of suspension

of payments to the Name of CA firm under this Agreement; or (ii) The Name of CA firm breaches any of its obligations under the

Agreement.

(b) In any event, the Agriculture Department may, at its sole discretion and

for any reason whatsoever, terminate this Agreement at any time by

giving not less than thirty (30) days' prior written notice to the Name

of CA firm.

6.3 Termination of this Agreement by the Name of CA firm

The Name of CA firm shall promptly notify the Agriculture Department in

writing of any situation or of the occurrence of any event beyond the reasonable control of the

Name of CA firm which makes it impossible for the Name of CA firm to carry out its

obligations hereunder. Upon confirmation in writing by the Agriculture Department of the

existence of any such situation or event, or upon failure of the Agriculture Department to

respond to such notice within fifteen (15) days of receipt thereof, the Name of CA firm shall

be relieved from all liability from the date of such receipt for failure to carry out such

obligations, and the Name of CA firm may thereupon terminate this Agreement by giving

not less than thirty (30) days' prior written notice thereof.

6.4 Termination Procedure

(a) Upon termination of this Agreement under Section 6.2 or under

Section 6.3, the Name of CA firm shall take immediate steps to

terminate the Services in a prompt and orderly manner, reduce losses,

and keep further expenditures to a minimum.

(b) Upon termination of this Agreement (unless such termination shall

have been occasioned by the default of the Name of CA firm), the

Name of CA firm shall be entitled to be reimbursed reasonable costs

as shall have been duly incurred prior to the date of such termination

including out-of-pocket expenses and fees for work performed towards

a deliverable output, at a rate to be agreed, taking into account the

proportional amount of work undertaken and the time spent relative to

the indicative level of effort as set out in scope of assignment, and for

reasonable costs, including fees, incidental to the orderly termination

of the Services, but shall be entitled to receive no other or further

payment.

(c) Upon termination of this Agreement, all work in progress and related

material, record and reports shall be immediately returned to the

Agriculture Department.

6.5 Settlement of Dispute

Any dispute or difference arising out of this Agreement which cannot be

amicably settled between the parties shall be finally settled under the Arbitration Act, 1940

by one or more arbitrators appointed there under. The arbitration shall take place in Lahore,

Pakistan or such other place as agreed by the parties. The resulting award shall be final and

binding on the parties and shall be in lieu of any other remedy. 6.6 Force Majeure

(a) If either party is temporarily unable, by reason of force majeure, to

meet any of its obligations under this Agreement, and if such party

gives to the other party written notice of the event within fourteen (14)

days after its occurrence, such obligations of the party as it is unable to

perform by reason of the event shall be suspended for as long as the

inability continues.

(b) Notwithstanding (a) above, the Name of CA firm shall continue to

perform its obligations under this Agreement as far as it is reasonably

practical, and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

(c) No party shall be liable to each other for loss or damage sustained by

such other party arising from any event referred to in Section 6.6(a) or

delays arising from such event.

Bidding Document E-Credit scheme for hiring of CA firm

(d) The term "force majeure", as employed herein shall mean an event or

situation beyond the control of the Name of CA firm or the

Agriculture Department that is not foreseeable, is unavoidable, and its

origin is not due to negligence or lack of care on the part of the Name

of CA firm. Such events may include acts of God, strikes, lock-outs or

other industrial disturbances, acts of the public enemy, wars,

blockades, insurrection, riots, civil disturbances, explosions, and any

other similar events, not within the control of either party and which by

the exercise of due diligence neither party is able to overcome. 6.7 Variation of Agreement

This Agreement may be varied by agreement between the Parties. All such

variations shall be in writing signed by the duly authorized representatives of the Parties.


ARTICLE VII

Effective Date; Miscellaneous

7.1 Effectiveness

This Agreement shall become effective upon the date notice is given to

proceed with the Services under Section 2.2 and shall, subject to the terms of this Agreement,

be in full force until the provision of the Services and all payments therefore have been

completed and at such time the Parties shall be mutually released from all obligations

hereunder. 7.2 Authorized Representative

Any action required or permitted to be taken and any document required or

permitted to be executed under this Agreement, may be taken or executed on behalf of the

Name of CA firm by the Project Director or his/her designated representative, and on behalf

of the Agriculture Department, by a person duly authorized. 7.3 Notice or Requests

Any notice or request required or permitted to be given or made under this

Agreement shall be in writing in the English language. Such notice or request shall be

deemed to be duly given or made when it shall have been delivered by hand, mail, facsimile

to the party to which it is required to be given or made at such party's address specified

below, or at such other address as the parties may specify in writing.

For the Agriculture Department:

Name: Chief Technical Advisor

Address: Agriculture Department, 2-Bank Road, , Lahore Pakistan

Facsimile: 0092 42 99210 130

Email:

For the Name of CA firm:

Name:

Address:

Facsimile:

Email:

7.4. No Waiver; Remedies Cumulative.

No failure or delay on the part of any party in exercising any right, power or privilege

hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any

rights, power or privilege hereunder preclude any other or further exercise thereof or the

exercise of any other right, power or privilege. The rights, powers and remedies herein

expressly provided are cumulative and not exclusive of any other rights, power and remedies,


which the parties would otherwise have. 7.5. Governing Law.

This Agreement will be governed by and construed in accordance with the laws of

Pakistan. 7.6. Counterparts.

This Agreement may be executed and delivered in one or more counterparts, each of

which when so executed and delivered shall be an original and all of which shall together

constitute one and the same instrument. 7.7. Severability.

If any provision hereof is rendered invalid or unenforceable in any jurisdiction then,

(i) to the fullest extent permitted by law, the other provisions hereof shall remain in full force

and effect in such jurisdiction and the parties agree to carry out the agreements contained

herein to give effect as near as possible to the original intention of the invalid or

unenforceable provision and (ii) the invalidity or unenforceability of any provisions hereof in

any jurisdiction shall not affect the validity or enforceability of such provision in any other

jurisdiction.

7.8 Entire Understanding

This Agreement together with all the Appendices attached hereto are intended by the parties

as the final expression of the Agreement and is intended also as an exclusive statement of the

terms of their agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be

signed in their respective names as of the day and year first above written.

FOR AND ON BEHALF OF

Agriculture Department

_______________________

FOR AND ON BEHALF OF

_______________________

____Name of CA firm___________________

Witnesses:

1._________________


2._________________

ACKNOWLEDGEMENT CERTIFICATE

We hereby confirm to have read carefully the description and all the terms & conditions

of bidding document. We agree to abide all these terms & conditions. We also hereby

categorically confirm that the services to be offered by us will exactly be according to

the particulars and specifications as laid down in the service agreement in all respects. A

bank draft/pay order of the value of Rs.500,000/- as bid security is enclosed.

SIGNATURE

Seal of the Office of the Bidder

Name & Address of the Bidder

****

………………………………………………………………………..


FORMAT OF ALL SECURITIES REQUIRED

Pay orders, Call Deposit Receipts duly issued from the scheduled banks.


Declaration

Kindly provide the declaration as per format provided below at the end of proposal.

I, _______________________________________________ hereby declare that:

all the information provided in the proposal is correct in all manners and respects

and I am duly authorized by Partners to submit this proposal on behalf of

" [ C l i ck h e r e and t yp e t h e nam e o f o r gan iza t i on ] "


Name

Designation

Signature

Date and

Place


Annexures

Annex – A “Organization Information”

Form A: Firm Profile

S # Required Information Response

1 Legal name of the organization

2 Year of Registration / Establishment of

the Organization

3 National Tax Number/PNTN

4 Core business area/s of the organization

6 Name and designation of ‘Managing

Partner’

7

Mobile:

Phone/s:

Email:

Fax:

Address of organization:

Website address:

8

Name and designation of ‘Contact

Person’:

Phone/s:

Mobile:

Email:

Fax:


Annex – B “Eligibility Response Checklist”

Sr. No. Necessary Eligibility Information

Response/Elaboration (Please tick

mark in the relevant opposite cell)

1

Firm should be on State Bank of Pakistan

panel of approved auditors in category A.

Copies Attached

Copies Not Attached

2 The Firm must have satisfactory QCR

rating of ICAP. (Proof of satisfactory

QCR rating)

Copies Attached

Copies Not Attached

3 At least three offices including one in

Lahore. Copies Attached

Copies Not Attached

4 The Firm must have filer status at FBR

and PRA. (Proof of being filer) Copies Attached

Copies Not Attached

5 Firm is not be black listed in Punjab

(Undertaking on letter head to be

provided)

Copies Attached

Copies Not Attached

6 The Firm must have at least 10 partners

(Partnership deed to be provided)

Copies Attached

Copies Not Attached

7 Must have at least 50 staff (list of staff to

be provided, with qualification)

Copies Attached

Copies Not Attached

8 Must have at least 25 audit clients (must

be companies and list of client with

engagement letters to be provided)

Copies Attached

Copies Not Attached

9 Affiliated with a reputable major/ global

accounting Firm as a member Firm.

Copies Attached

Copies Not Attached

10 Minimum ten years of experience.

Copies Attached

Copies Not Attached


ADDITIONAL INFORMATION

i. Overview of Empowerment of Kissan Through Financial and Digital Inclusion”

Scheme.

ii. District Wise Targets of PFIs.