tender notice no: office of accountant general (audit ...tender notice no: office of accountant...
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TENDER NOTICE NO: Office Of Accountant General (Audit) Uttarakhand,
Dehradun / Furniture /2013-14
Sealed Tenders under two bid system for supplying & fixing furniture at
Office of Accountant General (Audit) Dehradun, Uttarakhand is invited as
per the specification mentioned in the schedule 1 & 2. All the relevant
documents of tender should be submitted to AO (GD), Office of Accountant
General (Audit) Uttarakhand Vaibhav Palace C-1/105, Indira Nagar, Dehradun
– 248006 .The Agency must have executed Supply of similar nature and
magnitude successfully, prior to the date of opening of technical bid of the
tender otherwise their bids will not be considered.
Last date for Submission of
Tender documents.
9.12.2013
Date of Opening Tender 10.12.2013
EMD Rs 26,000/-
Security Deposit Rs 75,000/-
IMPORTANT :
All the relevant documents as per requirement of the Tender should be
submitted along with the EMD in sealed cover on or before the due date & as
mentioned above.
Office Of Accountant General (Audit) Uttarakhand, Dehradun reserves the
right to reject any OR all tenders without assigning any reasons thereof.
EMD COVER MUST CONTAIN THE FOLLOWING DOCUMENTS:
The financial turnover for the last three Years.
Supply of materials in quantity for the last three years.
The Yearly capacity to manufacture the materials in quantity.
Orders / Certificate of Supply of materials in quantity for the last three
years.
Partnership Deed or Article of Association.
Audited Balance Sheet of the last three years .
Factory License.
In absence of any of the above, technical bid will not be opened / the
opening of tender of the party will be at the discretion of the Office of
Accountant General (Audit) Uttarakhand Dehradun.
Security Deposit
The security deposit is applicable as per Condition of Contract.
Time Limit
Time limit for the completion of work is 25 days from the date of written
order to commence.
DELAYED AND LATE TENDERS :-
NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN
ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME
OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE
TO POSTAL SERVICE OR ANY OTHER REASONS AND the Office
of Accountant General (Audit) Uttarakhand Dehradun.
SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT
OF TENDER / SAMPLE. ANY CORRESPONDENCE IN THIS
MATTER WILL NOT BE ENTERTAINED.
SCOPE OF ENQUIRY:
The tender calls for Supplying & Fixing of Modular Furniture at Office of
Accountant General (Audit) Uttarakhand, Dehradun. The Bidder has to submit
item wise rates of each item in price bid.
Signature of Tenderer Company's Round Seal
Date:
Place:
IMPORTANT INSTRUCTIONS TO THE BIDDERS :
1. `The bidders shall submit true copies of all the relevant certificates,
documents, etc. in physical form at the Office of The Accountant General
(Audit) Uttarakhand, Dehradun.
2. The Bidder has to submit Detail of each item with detail specification of
item in technical bid.
3. The Bidder has to submit material specification of each item for all
quoted items in technical bid cover.
4. The tenderer is subject to be disqualified, if he is found to have mislead
or furnished false information in the forms/ statements / certificates
submitted in proof of qualification requirements or record of performance
such as abandoning execution of the works, litigation history and or
financial failures and or suppression of material facts and information.
5. If any of the certificates, document, etc. furnished by the tenderer is
found to be false/fabricated/ bogus, the bidder will be disqualified,
blacklisted, and action will be initiated as deemed fit in addition to
forfeiture of the EMD submitted.
PROPOSAL EVALUATION
Proposal will be evaluated initially for Technical bid. Financial Bid of only
technically qualified bidder will be opened.
Qualification Criteria
Bidder must have achieved an Average annual financial turnover of `1.00
crore during last three years in Modular Furniture of similar nature,
type and complexity
Bidder must posses
1. Factory License
2. Excise registration certificate
3. VAT registration certificate
Tenderer should invariably fill up all the details of all the Annexures of
this tender document. This is mandatory. All the Annexures should also be duly
signed by authorized signatories with their rubber stamp and along with
company's Rubber (Round) seal / stamp affixed on each paper.
The following List of Annexures and Documents (available in this tender
document) should be invariably submitted in technical bid:
E.M.D.
Appendix – 1
Annexure – 1 - 2
Technical specification, commercial Conditions and supporting document
required for qualification.
All the above documents duly filled in, signed & stamped with company's seal
should be submitted along with the Technical Bid.
Please note that any additional conditions / deviations, if any, found in the
commercial terms & conditions, then the Price Bid of such tenderer will not be
opened and no further correspondences in the matter will be allowed.
The whole of the works included in any contract shall be executed by the
Supplier whom the work entrusted and the Supplier shall not directly or
indirectly transfer assign or sub let the contract or any part thereof of any
interest therein without the prior written consent of O/o AG (Audit),
Uttarakhand, Dehradun and no undertakings shall relieve the Supplier from the
full and entire responsibilities of the contract.
Signature of Tenderer Company's Round Seal
Date :
Place :
COMMERCIAL TERMS AND CONDITIONS
The tenderer should thoroughly read all clauses before submitting his tender.
The original copy of the Commercial terms and conditions duly signed, stamped
with company's seal must be submitted along with technical bid.
TENDER SPECIFICATIONS :
All technical specification should be as per Specification . No deviation in
specification shall be allowed and decision of O/o AG (Audit), Uttarakhand,
Dehradun, shall be final. Tender should be in two bids.
a) Technical Bid (Including EMD cover) and
b) Price Bid
Incomplete bids and amendments and additions to bids after opening of the bids
will be ignored outrightly.
The price bid of those who are technically qualified shall be opened. After
technical bid is opened, for modification if any required, all bidder shall be
given equal chance.
PRICE EVALUATION:
No price preference shall be given on any account. All tenders will be evaluated
on firm price and cost basis, but without loading VAT, unless otherwise
mentioned in the tender documents. The parties however will have to give cost
for all items
The estimated cost of tender items is notified in the tender notice.
IMPORTANT:
The technical bid should be submitted along with separate EMD cover in the
respective envelopes and super scribing Name and subject of tender, Please
note, that any bid received after the due date and time will not be accepted and
the offer will be ignored outrightly. No LATE TENDER / DELYAED
TENDER SHALL BE CONSIDERED.
PRICES:
Prices quoted should be exclusive of VAT/CST as applicable but inclusive of all
other taxes, duties on F.O.R. destination basis.
The Tenderer should invariably indicate the total unit end cost price considering
all their costs / calculations in the Price bid itself for each item and all sub-items
if any. This is a must. Cost components hidden / furnished elsewhere will not be
considered and will be ignored out rightly.
EARNEST MONEY DEPOSIT:
E.M.D. of ` 26,000 /- is payable by Demand Draft in favour of Pay and
Accounts Officer O/o PAG (A&E), Uttarakhand, Dehradun.
SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE: (should be
paid within 30 (Thirty) days from receipt of order).
The successful tenderer will be required to pay an amount of `. 75,000/- as a
Security Deposit cum Performance Guarantee for satisfactory execution of the
contract. Such Security Deposit will be payable either in Cash /Account Payee
D.D. / Banker's cheque. Bank Guarantees from Scheduled / Nationalized Banks.
It should remain valid for the period of 60 days beyond the date of completion
of all contractual obligation of the supplier including warranty obligation.
Security Deposit if paid will be returned on successful completion of the Order
and only after the Performance Guarantee Condition is fulfilled.
If the full Security Deposit amount is not paid within 30 (thirty) days after the
receipt of the order then the order will be outrightly cancelled at the risk & cost
of the tenderer and without entering into any correspondences and this will be
binding on the tenderer.
SALES TAX/VAT (VALUE ADDED TAX):
The prices should be quoted Exclusive of VAT Tax i.e. without VAT or CST.
The amount / percentage of VAT (VAT or CST) should clearly be indicated
separately.
STATUTORY VARIATION
Any statutory increase or decrease in the taxes and duties subsequent to
suppliers offer if it takes place within the original contractual delivery date will
be borne by the O/o AG (Audit), Uttarakhand, Dehradun, subject to the claim
being supported by documentary evidence. However, if any decrease takes
place after the contractual delivery date, the advantage will have to be passed on
to O/o AG (Audit), Uttarakhand, Dehradun.
PAYMENT TERMS:
No advance payments shall be made.
PENALTY FOR LATE DELIVERY:
In case, the materials are not delivered within the period stipulated (25 days),
penalty shall be levied at 1/2 percent per week on the prices (End cost with
sales tax) subject to maximum 10 percent reckoned on the value of late
delivered supplies.
Due consideration will be given for waival / levy of penalty only for the reasons
absolutely beyond supplies control (Viz. Force Majeure conditions for which
documentary evidence will have to be provided.
FORCE MAJEURE CLAUSE
"If, at any time during the continuance of this contract, the performance in
whole or in part by either party of any obligation under this contract shall be
prevented or delayed by reason of any war, hostility, act of the public enemy,
civil commotion, sabotage fires, floods, explosion, epidemics, quarantine
restrictions, strikes lockouts or acts of God (hereinafter referred to as event)",
then provided notice of the happening of any such event is given by either party
to the other within twenty one days from the date of occurrence there of neither
party shall by reason of such event be entitled to terminate this contract nor
shall either party shall have any claim for damages against the other in respect
of such non-performance of delay in performance, and deliveries under the
contract shall be resumed as soon as practicable after such event has come to
end or ceased to exist.
REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:
In the event of any stores or part thereof being broken or damaged or received
short during transit or during the testing and trial at site before commissioning
in service the suppliers shall replace the same free of cost.
TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:
1. A list of the Partners / Directors with the permanent as well as present
address, phone & fax numbers.
2. List of machinery and production capacity and Items manufactured.
3. Performance reports if any.
Revision of prices or any commercial terms affecting the price after opening of
technical bids shall not be considered and will be ignored.
Please give suitable declarations as under:
I / We declare that we are manufacturer for all the tendered items.
Tenderer should specifically mention in the offers and should indicate in Block
letters the name of the Partners / Proprietor who is / are the signing authority.
GUARANTEE:
If the goods, stores and equipments found defective due to bad design or
workmanship the same should be repaired or replaced by you free of charge if
reported within 12 months of their receipt at site or 6 months from the date of
commissioning of equipments whichever is earlier.
You will be responsible for the proper performance of the equipments /
materials for the respective guarantee period.
O/o AG (Audit), Uttarakhand, Dehradun, would prefer the offers from
manufacturers directly. All the manufacturers should quote for those items,
which are actually manufactured at / rolled by their plants. The Tenderer should
ensure that manufacturing facility required for manufacturing of the tendered
products is available in-house. If the same is available elsewhere, then O/o AG
(Audit), Uttarakhand, Dehradun, reserves right to reject the offer out rightly.
O/o AG (Audit), Uttarakhand, Dehradun reserves the right to inspect, suppliers
factory at any time during the prevalence of the contract in case order is placed
on supplier and also to inspect each manufactured lot before testing / packing /
dispatch.
TERMINATION OF CONTRACT:
In case, the supplier fails to deliver the stores / materials /equipments or any
consignment thereof within contractual period of delivery or in case the stores
are found not in accordance with prescribed specification and / or the approved
sample, O/o AG (Audit), Uttarakhand, Dehradun, shall exercise its discretionary
power either:
To recover, from the supplier as agreed, by way of penalty clause above, or
To purchase elsewhere after giving due notice to the supplier on account and at
the risk of the supplier such stores not so delivered or other similar description
without cancelling the contract in respect of the consignment not yet due for
delivery or to cancel the contract.
Signature of Tenderer Company's Round Seal
Date:
Place:
OFFICE OF ACCOUNTANT GENERAL (AUDIT), UTTARAKHAND,
DEHRADUN
APPENDIX- 1
FINANCIAL STATUS
Annual turnover of last three years of the Company.
[Tenderer shall submit the information in the Format detailed here under]
Supporting Documents must be attached.
Sr.No. year Turnover in ` Remarks
1 2 3 4
2010-11
2011-12
2012-13
Supplier's Representative legible signature: -----------------------------
Name of the person: -------------------------------------------------------
Seal of the company
Date & Place:
ANNEXURE – 1
DETAILS OF THE FIRM
Tenderer may MANDATORILY fill all the details in this form.
(These details are necessary to create the database of suppliers)
Supplier Name
Within Uttarakhand / Outside
Uttarakhand
Pvt. Firm / Ltd. Company / State Govt. Under
taking / Central Govt. undertaking /Joint
venture/Individual/partnership
(Indicate the relevant status
with documentary evidence)
Supplier Category Manufacturer/Trader
GST No. and GST Date
Excise No. and Excise
Date
License Type (ISO9001/9002) ISO 9001 /ISO 9002
(Tick Application)
License Validity Period From Date--------- to Date -----------
Signature of Tenderer Company's Round Seal
Date:
Place:
ANNEXURE – 2
Bidders must furnish the below details along with technical Bid.
I. The financial turn over for the last three years.
II. Supply of materials in quantity for the last three years.
III. The yearly capacity to manufacture the materials in quantity.
IV. The order on hand in quantity with delivery schedule.
V. Orders / Certificate of Supply of materials in quantity for the last three
years
VI. Partnership Deed or Article of Association
VII. Audited Balance Sheet of the last three years.
VIII. Factory License
IX. List of Machinery
Signature of Tenderer Company's Round Seal
Date:
Place:
~0!:1"I.1'1 •._I .... .1'1['lIJ~11 -zr
A
1 ALMUNIUM PARTITON WITH PLPB
(i) PANEL (2x L-Shaped & lx Straight panel) 2 Nos(CUBICALS)
B TABLES SINGLE COLOUR
STEEL TABLE 4.5x2.25 2 Noswith both side unit
c COMPUTER TABLE
COMPUTER TABLE 5 NOS
0 STORAGES WITH LIPPED TOPS 18MM
GROUND STORAGES IN PRElAM BRD
900(w)x4S0(d)x1200(h) 12 NOS10S0(w) X 4S0(d) X 1200(h) 12 NOS
STORAGES WITH 6'-0"(HT} 150 SQFT
STORAGES WITH 8'-0"(HT} 230 SQFT
E ROUND MEETING TABLE I'4'-0" DIA 10 NOS
f GLASS PANEL ..
ALUMUNIUM PANNEL WITH GLASS 55 SQFT(LOBBY AREA)
1I E CHAIRS f"'
a. CHAIR FOR STAFF: MODEL-X-103 49 NOS
b. REVOLVING CHAIR FOR CUBICALS MODEL-X-101 2 NOS
REVOLVING CHAIR FOR HIGHER AUTHORITY1 NOSc. MODEL MHB
Total
~
1ftCT .4x .
2
I, rSTORA E
4ft heiSIt
STORAGE 4 ft height