tender notice: intention to award a contract · tender notice: intention to award a contract (also...

TENDER NOTICE: INTENTION TO AWARD A CONTRACT

(Also published in Terms of Section 45(3) (b) of the Public Procurement Act No. 7 of 2011 on the Public Procurement website: www.sppra.co.szl

DATE OF FIRST PUBLICATION OF THIS 4 th JULY 2018

NOTICE

TENDER NUMBER 36 of 2018/19

NAME OF TENDER Printing, Packaging and Delivery of Pupils' Exercise

Books and Stationery Packs for Public Primary Schools

APPROVALS AUTHORITY Swaziland Government Tender Board

PROCURING ENTITY Ministry of Education and Training

REQUESTING ENTITY Ministry of Education and Training ln terms of section 45 of the Public Procurement Act No. 7of2011 (the Act), following a competitive bidding process, notice is hereby given that a contract award decision for the above cited tender had been reached by the approval authority as follows:

LOT 1 "PRINTING, PACKAGING AND DELIVERY OF EXERCISE BOOKS AND STATIONERY PACKS FOR ALL PUBLIC PRIMARY SCHOOLS"

DETAILS OF BEST EVALUATED RESPONSIVE TENDERS NAME NATIONALITY PROPOSED CONTRACT PRICE

PER SUB REGION Step Up Graphic Swazi 1674103.20 Sub Region I: Industries (Pty) Ltd Pigg's Peak

Print Design (PTY) Ltd Swazi 2 596 903.60 Sub Region 2 Mbabane

Step Up Graphic Swazi 4 288170,35 Sub Region 3: Industries (Pty) Ltd Manzini

The Pelican Print Swazi E986 186,60 Sub Region 4: Swaziland (Pty) L td Mankayane

Loaftus Press (Pty) Ltd Swazi E2 150 913,80 Sub Region 5: Siteki Top

Baobab Express Printers Swazi 1566504,66 Sub Region 6: and Stationery (Pty) Siphofaneni

Ltd Baobab Express Printers Swazi E2 147 218,41 Sub Region 7: and Stationery (Pty)

. Nhlangano

Ltd • Mandu Printers (Pty) Swazi El 284 075,00 Sub Region 8:

L td Hluthi .

1

EVALUATION RESULT

Responsive

Responsive

Responsive

Responsive

Responsive

Responsive

Responsive

Responsive

It must be noted that, in Terms of Section 45(2) of the Act, the above contract award decision does not constitute a contract.

Further, in terms of section 45(4), 46 and 47 of the Act, all tenderers who submitted bids are hereby notified that a period often (10) working days is hereby allowed for submission of any application for review from the above stated date of first publication of this notice.

DETAILS OF ALL OTHER EVALUATED RESPONSIVE TENDERERS

NAME NATIONALITY BID PRICE AS READ OUT EVALUATION RESULTS

F& R Swazi Sub-Region I- E 1 167 079.74 Not Compliant, reasons being:

Stationery Sub-Region 2- E 2 1613 819.23 and Printing • Did not submit Certificate of

Agencies Sub-Region 3- E2 367 762.40 Incorporation

(Pty) Ltd • Form J Certified in 2017 Sub-Region 4- E496 182.51 • Documents not given in

Sub-Region 5- EI 387 558.40 order of requirement (Loose

Sub-Region 6- El 147 799.18 Manufactures Authorization).

Sub-Region 7- EI 704 788.52

Sub-Region 8- E682 620.00

HM Swazi Sub-Region I- E I 167 079.74 Not Responsive, reasons being:

Stationery • Invalid Tax Clearance

(Pty) Ltd Sub-Region 2- E 2 1613 819.23

Certificate. Sub-Region 3- E2 367 762.40 • Sample inside cover

Sub-Region 4- E496 182.51 messages do not adhere to the specification.

Sub-Region 5- El 387 558.40

Sub-Region 6- E l 147 799.18

Sub-Region 7- E 1 704 788.52


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2

•

VJ Progress Swazi Sub-Region I- E 1 167 079.74 Not Responsive, reasons being: Printing and Sub-Region 2- E 2 1613 819.23 Publishing • No Manufacturer's

1994 (Pty) Sub-Region 3- E2 367 762.40 Authorization for the supply

Ltd Sub-Region 4- E496 182.51 of printing paper

• The sample had

Sub-Region 5- El 387 558.40 inconsistency of message

Sub-Region 6- El 147 799.18 layout (Boldness, Centeredness, Bordering)

Sub-Region 7- El 704 788.52 • Inconsistency in coat of arms layout and watermark

Sub-Region 8- E682 620.00 faintness

• Introduction of irrelevant features in the messages

• The sample was not labeled w ith tag indicating the grade level and contents

Apollo Swazi Sub-Region I- E I 167 079.74 Not Responsive, reasons being: Printers (Pty) Sub-Region 2- E 2 1613 819.23 Ltd

Sub-Region 3- E2 367 762.40 • There was no Certificate of Incorporation

Sub-Region 4- E496 182.51 • The documents were not

Sub-Region 5- E 1 387 558.40 submitted in given order




•

3

Office Nurse Swazi Sub-Region I-EI 167 079.74 Not Compliant, reasons being: (Pty) Ltd

Sub-Region 2- E 2 1613 819.23 • There were no quantities in Sub-Region 3- E2 367 762.40 the delivery schedule

• The price schedule amount Sub-Region 4- E496 182.51

did not tally with the one on Sub-Region 5- EI 387 558.40 Tender Form (Manzini sub

Sub-Region 6- EI 147 799. 18 region)

• There were no pack prices

Sub-Region 7- El 704 788.52 for all sub regions

• The price schedules had no Sub-Region 8- E682 620.00 tittle ' Price Schedule'.

4

LOT 2 "PACKAGING AND DELIVERY STATIONERY SETS ALL PUBLIC PRIMARY SCHOOLS"

DETAILS OF BEST EVALUATED RESPONSIVE TENDERS

NAME NATIONALITY PROPOSED CONTRACT PRICE EVALUATION PER SUB REGION RESULT

Super Stationery(Pty) Swazi E908 741.40 Sub Region I : Responsive

Ltd Pigg's Peak

Umbango Investments Swazi El 229 938.36 Sub Region 2 Responsive (Pty) Ltd Mbabane

Afritool (Pty) Ltd Swazi E2 100 944.44 Sub Region 3: Responsive Manzini

Progress Stationery Swazi E476 645.95 Sub Region 4: Responsive

(Pty) Ltd Mankayane

Baobab Express Swazi Sub Region 5: Responsive Printers and Stationery Siteki Top (Pty) Ltd

El 010 088.95

Webster's (Pty) Ltd Swazi E846 958.10 Sub Region 6: Responsive Siphofaneni

Mdzandza Swazi E l 041 541.67 Sub Region 7: Responsive Suppliers(Pty) Ltd Nhlangano

Masterpeace Stationery Swazi E616 322.42 Sub Region 8: Responsive (Pty) Ltd. Hluthi

It must be noted that, in Terms of Section 45(2) of the Act, the above contract award decision does not

constitute a contract.

Further, in terms of section 45(4), 46 and 47 of the Act, all tenderers who submitted bids are hereby notified that a period of ten (10) working days is hereby allowed for submission of any application· for review from the above stated date of first publication of this notice.

• •

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DETAILS OF ALL OTHER EVALUATED RESPONSIVE TENDERERS

NAME NATIONALITY BID PRICE AS READ OUT EVALUATION RESULTS

KN GEE Swazi Investments

Sub-Region 1- E 1167 079.74 Not Compliant, reasons being:

(Pty) Ltd Sub-Region 2- E 2 1613 819.23 • The copies submitted were Sub-Region 3- E2 367 762.40 not a true reflection of the

original document (Copies of Sub-Region 4- E496 182.51 Tender documents were

submitted as Tenderer's Sub-Region 5- El 387 558.40 copy)

• Submitted an expired Tax Sub-Region 6- El 147 799.18

Clearance Certificate for Sub-Region 7- El 704 788.52 government tender

• Did not submit Vat Sub-Region 8- E682 620.00 Registration Certificate

• Did not submit Certificate of Incorporation

• Documents not submitted in given order.

Office Nurse Swazi Sub-Region 1- E 1167 079.74 Not Compliant, reasons being: (Pty) Ltd

Sub-Region 2- E 2 1613 819.23 • The delivery schedule had no

Sub-Region 3- E2 367 762.40 quantities to be delivered.

• There was no title for price Sub-Region 4- E496 182.51 schedule 'price schedule' .

• Tender documents were Sub-Region 5- El 387 558.40 submitted not in given order.




6

Zaza Swazi Sub-Region 1- E 1167 079.74 Not Compliant, reasons being: Investments (Pty) Ltd Sub-Region 2- E 2 1613 819.23 • Did not submit a certificate

Sub-Region 3- E2 367 762.40 of incorporation

• There were no quantities in Sub-Region 4- E496 182.51 the delivery schedule

• There was no tag indicting Sub-Region 5- El 387 558.40 grade level and content in the

Sub-Region 6- El 147 799.18 sample



HM Stationery Swazi Lot 1- E 884 557.71 Not Compliant, reason being: (Pty) Ltd

Lot 2- E 1 293 864. 36

• Invalid Tax Clearance Lot 3- E 1 918 935.03 Certificate

Lot 4- E 377 585. 79

Lot 5- E 1 085 018.69

Lot 6- E 897 701 .65

Lot 7- El 332 741.35

Lot 8- E 519 828.32

7

J& D Agencies Swazi Sub-Region 1- E 1167 079.74 Not Compliant, reasons being: Wholesale (Pty) Ltd Sub-Region 2- E 2 1613 819.23 • There was no Certificate of

Sub-Region 3- E2 367 762.40 incorporation

• Delivery schedule had no

Sub-Region 4- E496 182.51 quantities to be delivered

• The tender documents were Sub-Region 5- El 387 558.40 not submitted in given order.




Babylon Swazi Sub-Region 1- E 1167 079.74 Not Responsive, reasons being:

Investments Sub-Region 2- E 2 1613 819.23 Tender form was not well • (Pty) Ltd

Sub-Region 3- E2 367 762.40 completed (Amounts were

Sub-Region 4- E496 182.51 not in figures)

Sub-Region 5- E1 387 558.40 • There was a manufacturers

authorization in one of the Sub-Region 6- El 147 799.18

copies. Sub-Region 7- El 704 788.52


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I

Swazi Swazi Sub-Region 1- E 1167 079.74 Not Responsive, reasons being: Textbooks and Stationery Sub-Region 2- E 2 1613 819.23

(Pty) Ltd • The amounts in words were Sub-Region 3- E2 367 762.40 unreadable/clustered in the

Sub-Region 4- E496 182.51 tender form

• Documents were not Sub-Region 5- El 387 558.40 submitted in given order




VJ Progress Swazi Sub-Region 1- E 1167 079.74 Not Responsive, reasons being: Printing and

Sub-Region 2- E 2 1613 819.23 Publishing1994 (Pty) Ltd • The sample did not adhere to

Sub-Region 3- E2 367 762.40 the grade 5 sample. (3 sets of

Sub-Region 4- E496 182.51 mathematical sets, no metallic single hole

Sub-Region 5- El 387 558.40 sharpener, no printed tag for grade level and content)

Sub-Region 6- El 147 799.18 • Tender form for the Manzini

Sub-Region 7- El 704 788.52 region was not well completed.


Silubo Swazi Sub-Region 1- E 1167 079.74 Not Compliant, reason being:

Investments Sub-Region 2- E 2 1613 819.23 There were no price schedules per (Pty) Ltd

Sub-Region 3- E2 367 762.40 sub-regions.



Sub-Region 6- El 147 799.18 . Sub-Region 7- El 704 788.52

Sub-Region 8- E682.620.00 ~ ..

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Batholeni Investments (Pty) Ltd

Swazi Sub-Region 1- E 1167 079.74

Sub-Region 2- E 2 1613 819.23

Sub-Region 3- E2 367 762.40






MINISTRY OF EDUC ATION

& TRAINING

0 4 JUL 2018

Dr. s. M . ~sh;~~~9. M BABANE l~A°L SECRETAR Y

Principal Secretary

MINISTRY OF EDUCATION AND TRAINING

CC: SPPRA

Exercise books Printing Companies

Stationery suppliers Companies

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10

Not Compliant, reason being:

• There were no price schedules per sub- region