1

भारत सरकार Government of India 

     अ तिरक्ष िवभाग        Department of Space 

 सतीश धवन अतंिरक्ष के द्र        Satish Dhawan Space Centre          शार        SHAR

ीहिरकोटा डा.घ.524124 आ.ंप्र. भारत SRIHARIKOTA P.O. 524124, AP, INDIA टेिलफोन:+91 8623 225023 Telephone: +91 8623 225023 फेक्स: +91 8623 225170 Fax: +91 8623 225170

GOVERNMENT OF INDIA :: DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTER SHAR :: SRIHARIKOTA – 524 124 SRI POTTI SREERAMULU.NELLORE DISTRICT (A.P)

TENDER NOTICE NO. SDSC SHAR/HPS/PT/21/2016-17

On behalf of President of India, Sr. Head Purchase and Stores, SDSC SHAR, SRIHARIKOTA invites on line quotations for the following. Sl No

Ref. No. Description Qty. Tender Fee

01

SHAR SCF 2016 00 5425e-procurement [Two Part basis]

Operation and Maintenance of Range Guest House (Kalpana/ Bhaskara/ Rohini/ Chandrayan & Aditya) and Reception Building including Kitchen and Dining Halls in Range Guest Complex at SDSC SHAR, Sriharikota

24 Months

No tender fee shall be applicable for tenders submitted through EGPS

02

SHAR CMD 2016 00 5458 e-procurement [Single Part basis]

Supply, Installation, Testing and Commissioning of Tower ACs for all Canteens at SDSC SHAR, Sriharikota.

1 LS

Last Date for downloading of tender documents: 20.02.2017 at 16:00 hrs. Due Date for submission of bids online : 20.02.2017 at 16:00 hrs. Due Date for Bid Sealing on : 20.02.2017 at 16:01 hrs. to 20.02.2017 at 17.30 hrs. Due Date for Open Authorization : 20.02.2017 at 17.31 hrs. to 22.02.2017 at 17:00 hrs. Due Date for opening of tenders : 23.02.2017 at 14:30 hrs.

Instructions to Tenderers: 01. For full details/scope of work and terms and conditions etc., please see the enclosed annexures. 02. Interested tenderers can download the e-tender from ISRO e-procurement website https://eprocure.isro.gov.in and submit the offer on line in the e-procurement portal. Offers sent physically by post/courier/in person will not be considered.

03. Tender documents are also available on ISRO website www.isro.org; ISRO e-procurement website https://eprocure.isro.gov.in and SDSC SHAR, Sriharikota website www.shar.gov.in. The same can be down loaded and offer submitted on line in the e-procurement portal. 04. Quotations received after the due date/time will not be considered. 05. The tender documents are available for download upto 20.02.2017 at 1600 hrs. and last date for submission of tenders on line 20.02.2017 at 1600 hrs. and Tender Opening on 23.02.2017 at 14:30 hrs. 06. Head, Purchase and Stores, SDSC-SHAR, Sriharikota reserves the right to accept or reject any/or all the quotations. DT: 23.01.2017 Sr. HEAD, PURCHASE AND STORES

1SATISH DHAWAN SPACE CENTRE SHAR (SDSC SHAR) IS ONE OF THE

MAJOR CENTRES OF INDIAN SPACE RESEARCH ORGANISATION, UNDER

DEPT.OF SPACE, GOVERNMENT OF INDIA, LOCATED IN SRIHARIKOTA

ISLAND IN NELLORE DIST. ANDHRA PRADESH. SRIHARIKOTA IS SITUATED

AT 100 KM EQUIDISTANCE FROM CHENNAI, NELLORE AND TIRUPATHI.

NEAREST RAILWAY STATION IS SULLURPETA ON CHENNAI-VIJAYAWADA

RAIL ROUTE, WHICH IS ABOUT 17 KM FRIN SRIHARIKOTA BY ROAD.

SDSC SHAR HAS A GUEST HOUSE COMPLEX CONSISTING OF SIX GUEST

HOUSES IN SRIHARIKOTA. THE CENTRE IS PROPOSED TO ENTER INTO A

NEW CONTRACT FOR OPERATIONAND MAINTENANCE OF ITS GUEST FOUSE

COMPLEXES, INCLUDING KITCHENS AND DINING HALLS FOR A PERIOD OF

TWO YEARS FROM 01.04.2017 TO 31.03.2019 THROUGH PUBLIC TENDER

{ THROUGH TWO PART CID MODE}

THE SERVICE PROVIDERS WHO ARE MEETING FOLLOWING ELIGIBILITY

COHDITIONS, MAY ONLY SUBMIT THEIR QUOTATION IN TWO PART BID

TENDER MODE.

ELIGIBILITY CONDITIONS:

1. THE SERVICE PROVIDER SHALL HAVE THE RECENT EXPERIENCE OF 3 YEARS IN RUNNING GUEST HOUSES/HOSTELS/LODGES ETC. WITH NOT LESS THAN 100 ROOMS.

2 SHALL HAVE TURN OVER OF RS. 75 LAKHS [SEVENTY FIVE LAKHS]

PER ANNUAM FOR THE LAST 3 YEARS. 3 SHALL HAVE ATLEAST ONE WORK ORDER WITH A VALUE OF

ATLEAST RUPEES 50 LAKHS DURING LAST 3 YEARS.

4 SHALL HAVE THE SOLVENCY OF 75 LAKHS [SOLVENCY CERTIFICATE FROM THE BANKER SHALL BE ENCLOSED]

5 SHALL HAVE THE EPF / ESI REGISTRATION.

6 SHALL SUBMIT IT RETURNS FOR THE LAS 3 YEARS.

NOTE: SELF ATTESTED DOCUMENTARY EVIDENCE SHALL BE SUMITTED FOR THE ABOVE.

2

CHECK LIST

1. Have the experience of running such guest houses/hostels/lodges etc. YES/NO with not less than 100 rooms for at least 3 years.

2. Have the turn over of 75 Lakhs [Seventy Five lakhs] per annum YES/NO

for Last 3 years 3. Submitted the details of work order for Rupees 50 lakhs YES/NO [atleast one work order] during last 3 years 4. Have the Solvency capability of 75 lakhs YES/NO 5. Have the EPF Registration YES/NO 6. Have the ESI Registration YES/NO 7. Submitted IT returns for the last 3 years YES/NO 8. Self attested documentary evidence submitted for the above YES/NO

31. INTRODUCTION: SATISH DHAWAN SPACE CENTRE SHAR (SDSC SHAR) is one of the major Centres of Indian Space Research Organization, under Department of Space, Government of India, located in Sriharikota island in SPSR Nellore Dist. Andhra Pradesh and situated at 100 km equidistance from Chennai, Nellore and Tirupathi. Nearest Railway Station is Sulllurpeta on Chennai – Vijayawada rail route, which is about 17 KM from Siharikota by road. SDSC SHAR has a Guest House Complex consisting of five guest houses with VVIP Suites, VIP Suites, two – bedded rooms, kitchens with dining hall, Lounges, VVIP Conference Halls and recreation rooms, Aryabhatta Guest house with 2/3/4 bedded rooms, multi bedded dormitory, kitchen and dinning hall and DI, DII & DIII Hanger. During Rocket launch campaign periods and other special occasions, employees and invitees of Department stay in these rooms and suites for official purpose. These guest houses are operated and maintained through a reliable service provider who manages the front offices, prepares food for the inmates, carries out housekeeping functions. The details of rooms and services required are detailed under scope of work.s Now SDSC SHAR is planning for conclusion of a fresh contract for Operation and Maintenance of these guest houses, kitchens and dining halls through reliable and reputed service provider for a period of two years commencing from April 2017. 2.0 SCOPE OF WORK: The service providers shall provide the following services for period of 2 years commencing from April 2017 onwards.

2.1 House keeping and maintenance of SDSC SHAR Guest House Complex consisting of five Guest

Houses namely Kalpana, Bhaskara, Rohini, Aditya and Chandrayan and providing catering service in Guest House Complex. The occupancy of these Guest Houses is not uniform through out of the year. Based on the past experience it is found that in a year, the occupancy would be around 75 % to 100% in every month. Accommodation details and the services required at these guest houses are follows:

Sl No.

Name of the Guest House

No. of rooms Carpet Area (Sq.m) + 15%common area

Service required Rooms Suites Conf.

Hall

01. Bhaskara 65 11 01 1765

1. Reception in all the three shifts 2. House keeping & General maintenance 3. Room service for morning tea 4. Room service for suites on demand 5. Night watch & ward Service

02. Rohini 96 NIL NIL 835 1. Reception in 2 shifts basis. 2. House keeping & General maintenance

03. Kalpana 38 5 02 2020

1. Reception in 2 shifts. 2. House keeping & General maintenance 3. Room service for morning tea 4. Room service for suites on

demand 5. Night watch & ward Service

4 Sl No.

Name of the Guest House

No. of rooms Carpet Area (Sq.m) + 15%common area

Service required

04. Aditya 50 NIL 1290 1.Reception on two shift basis 2.House keeping & General

maintenance 05. Chandrayan NIL 36 NIL

06. Reception - - - - House keeping & General maintenance

2.2 Aryabhatta Guest House is located in a separate complex with three blocks and a separate kitchen and a dining hall. This guest house is occupied throughout the year. Accommodation details and the services required at this guest house are as follows:

Sl. No.

Name of Guest House

Rooms/Dormitories Suites Carpet Area

Service Required

01. Aryabhatta 121 Rooms + 4 Dormitories ( Total no. of beds: 329)

NIL

1660 1. Reception on three shift basis 2.House keeping & General

maintenance 3. Night watch & ward service

2.3 D1/ D2/ D3 hangers are located in a separate complex near TOMD area. These hangers are

occupied throughout the year.

Sl. No.

Name of Guest House

Rooms/Dormitories Suites Carpet Area

Service Required

01. D1/D2/D3 hangers

38 Rooms (Total no. of beds: 120)

NIL -

1. Reception on general shift basis

2. House keeping & General maintenance

3. Night watch & ward service Manpower estimate to support the house keeping, reception and the catering activities as envisaged above during launch and non-launch periods is shown in Annexure -1. Manpower may vary on either side by 15 % (i.e. +/- 15%) to meet the varying demand as well as leave reserve requirements. In case, if any manpower is required beyond+15% of manpower shown in Annexure-1 (84 persons in case of Operation & Maintenance of Range Guest House Complex and 59 persons in case of Operation & Maintenance of Aryabhatta Guest House Complex) to meet additional demand will be paid extra and any manpower supply falling 15% below the manpower mentioned in Annexure-1 (62 persons incase of Operation & Maintenace of Range Guest House Complex and 43 persons in case of Aryabhatta Guest House Complex) will be suitably deducted from the supplier`s monthly maintenance bill. To facilitate this, bidder needs to provide monthly rates for each category of staff along with price quote as per format 2 of price bid.

Qualifications and experience needed for various categories of staff are detailed in Annexure-2. 2.2 Scope of work in detail: 2.2.1 House keeping a.1) Daily (including Sundays and all holidays)

All common areas viz Staircases, Lounges, Store Rooms, Office Rooms, Conference Halls Dining Halls, kitchen, Toilets.

The floors of all the occupied rooms, corridors and passages shall be cleaned with disinfectants and regular mopping.

Cleaning of toilets in the occupied rooms, common toilets and bathrooms with disinfectants. Cleaning of dustbins in all the occupied rooms, common areas. Settings/re-settings of the linen in all the occupied rooms.

5 Removal and disposal of dry garbage. Vacuuming of carpeted floor. Mopping of uncarpeted floors. Disinfectant treatment of toilets, water closets and wash basin. Cleaning of the refrigerators

a.2) Ones in three days:

Cleaning of the unoccupied rooms inclusive of toilets/bathrooms with disinfectants. Removing / cleaning of wastes around the guest house complexes. Removing of micro dust formed in the beds and either side of the cots. Dusting of table tops, wood paneling and overall cleaning of the specified area. Polishing telephone instruments.

a.3) Once in a week:

Removal of roof cobwebs in all areas. Washing of common areas and passages. Cleaning of windows, glasses, panes, doors/ventilators, ceilings, walls, internal furniture, lights,

fans, electrical fittings, mirrors, glazed tiles etc., from dust. Cleaning of lights and A/c vents, fans, light, panel strips etc Cleaning of all furniture items Special cleaning of uncarpeted floor area.

a.4) Consumables and cleaning materials:

All the cleaning materials (including brush, brooms etc.) required for cleaning of will be provided

by the Department. Collection of these materials on monthly basis, storing, issuing for usage and submission of a monthly consumption statement to the Contract manager is to be done by the contractor. a.5) Inventory: The service provider requires to keep a proper inventory register for all the equipments, fittings and furniture, linen etc., which are provided by the Department and proper care must be taken. For any short fall noticed during the period of the contract, replacement value of the item shall be recovered from the amount payable to the service provider by SDSC SHAR

a.6) Complaints co-ordination: Complaints registration and follow up for fault rectification with the concerned Division of the Centre listed below shall be the responsibility of the contractor.

Civil, Electrical. & A/C - Civil Engineering & Mtc.Divn.(CMG) Public Health/Sanitation - Medical & Public Health divn. External bush clearance - EF & H Division

2.2.2 Reception:

Receptionist shall maintain the front office. The activites of front office shall include:

Welcoming the guest and making their stay comfortable Making ready the rooms for occupation by guests by changing linen such as bed sheets, pillow

covers, towels etc. Servicing of Guest rooms including its toilets. Preparing and submitting Room Occupancy Report. Arranging food requirement of the guests. Maintenance of Check-in and Check-out Register on daily basis. Maintaining of accommodation register and other requisite records as directed by Senior/

Administrative Officer, PR, SDSC SHAR. Co-ordinate with Senior/Administrative Officer, PR or any authorized Officer, SDSC SHAR for

allotment of room to the guests and transport arrangement, on a regular basis.

6 Room rents shall be collected by the service provider in the prescribed bill book provided by

SDSC SHAR. Rent, thus collected shall be remitted to the Accounts Officer, SDSC SHAR at the commencement of the immediate next working day, after scrutiny and checks by Senior/ Administrative Officer, PR. Bills/cash receipts shall be promptly issued to the guest.

2.2.3 Watch and ward Service:

The service provider shall provide night services between 2200 hrs-0600 hrs. On all days in a year. Services shall include

o Prevention of unauthorized entry. o Any assistance to the inmate’s of the Guest House. o Periodical surveillance of guest house complex (at least one surveillance round

per every hour during shift time)

2.2.4 Linen and Towels:

All linen items viz. bed sheets, pillow covers, towels, woolen blankets etc will be provided by Department separately for the Guest House Complex and Aryabhatta Guest House complex. The items allotted for the Guest Houses are not inter-changeable and should not be mixed up. Therefore, these items should be properly marked by use of indelible ink. A Separate inventory shall be maintained for the inspection of Contract Manager by the service provider.

Holding and accounting of linen items is the responsibility of the Service Provider. The

Service Provider’s personnel and the SDSC SHAR representative shall carryout jointly physical verification of the stock items under the custody of the service provider monthly and submit a report to Head, PGA-II

Changing of Linen and Towels in the room shall be as follows:

As and when a new Guest arrives and occupies a bed Once in three days for a guest who is continuously lodged for long period

Linen washing:

There are two sets of laundry machines available with Department which are being operated by private parties for washing linen at nominal rates fixed by the Department. Washing charges will be reimbursed to the washermen directly by the Department. Handing over of used linen to the Dhobi contractor engaged by the Centre through a separate Contract and receiving back the same after washing & ironing. Service Provider has to maintain inventory of linen returns by the Dhobi contractor after washing and to certify the details of linen bill for payment by SDSC SHAR.

2.2.5 Kitchen and Dining Hall services:

A) At Guest House Complex:

A well-equipped kitchen with fully furnished dining hall (100 seating capacity) is available in the Guest House Complex. This shall be the centralized dining hall for the entire Guest House Complex. It is housed in an exclusive building in the Guest House complex. In addition to the catering requirement of the guests staying in the Guest House, the service provider shall provide the refreshment and /or catering requirements for the conferences, seminars and official meetings etc. against official requisition. Service provider shall meet the catering requirements like tea and snacks for the official meetings conducted in the near-by office buildings. Details of the kitchen and the dining halls available at guest house complex and the services to be services to be provided are as follows:

7

Nature of services:

Preparation of food items by using the standard good quality branded materials as approved by the Department.

Generally South Indian food shall be prepared and served. However, on demand the service provider shall be able to prepare and serve non-vegetarian, continental, Asian dishes etc. The menu for different services is given at Annexure-3(b).

Normally room services are not contemplated; but on demand from SDSC SHAR, room service for VVIP,VIP suites may also to be provided by the service provider.

Serving of the food items at the approved rates at dining halls Maintain high standard of cleanliness in the kitchen, utensils, dining tables, serving plates,

glasses etc., with standard cleaning agents and in hygienic condition. Removal of crockery items, plates, glasses etc., from the dining hall immediately and washing

by using appropriate cleaning materials, wiped and stacked properly as directed by the Contract Manager.

Maintenance of stock register for material, Kitchen equipments, utensils, crockery, cutlery items etc., provided by the Department. Contract Manager is empowered to verify the records and items from time to time.

The Service provider shall quote his rates in the prescribed format for various food items listed in format-3(a) & 3 (b) taking into account all the infrastructure provided by the Department free of cost and prevailing cost elements plus his profit margins. The rates offered by the Service provider will be reviewed, evaluated and approved by the Department for implementation.

B) At Aryabhatta Canteen

The Aryabhatta Canteen has a full furnished dining hall and an attached kitchen in an exclusive

building in the Aryabhtta Guest House Complex. The Service Provider has to meet the catering requirements of the Guests staying Aryabhatta Guest House. Dining hall can accommodate 100 persons at a time.

SI. NO

Kitchen/Dining Hall Type of service Nature of service Service description

1 Kitchen and dining hall at Guest House complex Godavari Hall –A, B, C

-Breakfast, Lunch & Dinner -Snacks/tea/coffee/ Lunch services for Officials in the meeting at the conference hall or any other place as per request

- Central kitchen common for all the five guest houses (Bhaskara, Rohini, kalpana, Aditya & Chandrayan)

To be operated through out the year. Catering for inmates. Buffet service on regular basis. Seated service, occasional. 100 to 120 plates during peak days.

2 Bhaskara Dining hall

Special lunch/dinner For VIPs, seated service in the dining hall of 20 seats capacity.

4 days during launch period and there may likelihood of 10 to 12 launches per year.

3 Rohini Kitchen and Dining hall

Continental English Break Fast/ Western Lunch / Dinner

-Kitchen to be operated on demand -Max 4 to 5 times a year for 10 to 15 days for max 50 foreign nationals

-Operating kitchen for preparing continental food -Buffet seated service

4

Kalpana Guest House Dining hall

Special lunch/dinner Seated breakfast/ lunch/ dinner for a max of 70 VVIPs

During special / launch period.

8 Based on the need official lunches/dinner and breakfasts during launch campaigns

may be ordered by the Centre on official account. All necessary kitchen items like utensil, grinders, rice cookers, dining hall requirements like SS plates, tables, chairs, illuminations, fans, pesto flashes, water coolers, treated water for cooking, drinking and cleaning, etc shall be provided by the Department.

This kitchen and dining hall are regularly operated and services to be provided are shown below:

Nature of Services:

Providing Morning tea, breakfast, lunch, evening snacks and dinner matching the demand from the hostel inmates and the other colony residents.

Upkeep of the kitchen premises including the surroundings, keeping hygiene and cleanliness all the time, timely disposal of kitchen waste into the earmarked dustbins, keeping the dining hall and other areas in clean, tidy, and up to date conditions, removing of cob webs etc shall be the responsibility of the service provider.

Foods shall be served at the rates approved by the Department. The service provider shall quote his rates in the prescribed format for various food items taking into account all the prevailing cost elements.

C) Kitchen & Catering Services-General Conditions: 1. The Service Provider shall run the catering with high degree of standard, hygiene and cleanliness in

the kitchen. Cooking and serving of hygiene food as per the menu provided by Sr. Admin Officer, PR, SDSC SHAR or any authorized Officer at the mutually approved rates.

2. The crockery/cutlery items will be supplied to the Service Provider by SDSC SHAR and the same

shall be handled carefully. All these items are to be properly accounted and returned to SDSC SHAR with proper acknowledgement.

3. Electricity used for kitchen purposes shall be separately metered and charged from the Service

Provider. 4. All provisions, groceries, vegetables etc. required for cooking as per the approved menu should be

procured and kept in stores in advance at the cost of service providers. Contract Manager will carry out periodical checks to ensure quality of provisions/vegetables being procured for cooking by the Service Provider

5. The Service Provider’s employees should be in decent uniforms supplied by the Service Provider. 6. All the canteen staff shall be free from contagious diseases and should be medically declared fit to

undertaken food handling. Their medical report should be submitted to the Sr.AO/ PR, P&GA-II,SDSC SHAR every six months. Only those who are medically fit shall be allowed to work in kitchen/dining halls. One category of staff shall not be used or deployed for other jobs.

SI. Kitchen/Dining Hall

Type of service

Nature of service Service description

1 Aryabhatta Kitchen and dining hall

Break fast/ Lunch/ Evening snacks/ Night Tiffin/ Dinner

-Master kitchen -Dining hall of 100 capacity -100% occupancy through out the year

-Self Service for inmates and general public -150 & above people take food during normal period and peak time load may between 350 to 400 (appox.) during launch campaign period.

9 9.0 The activities to be carried out by each category of manpower are as shown below: SI.NO Category Nature of work 1 Manager Overall in-charge for the total scope of work. 2 House Keeping

Supervisor (Common for both House-keeping and Catering)

Supervision of the cooking, serving and dining areas, preparation of Guest House rooms, arranging Lunch/Dinner to the Guests, keeping rooms in good condition. The Supervisor shall be responsible to extract work from other workers, maintenance of the accounts of linen items.

3 Receptionist Manning the front office 4 Cook Preparation of Breakfast, lunch, Dinner snacks and

Coffee/Tea/Milk etc., He should prepare South and North Indian Dishes

5 Assistant Cook Helping the cooks in kitchen for preparation of Lunch, Dinner, Snacks, Coffee/Tea/Milk etc.,

6 Bearer Serving the Coffee/Tea/Breakfast//lunch/dinner etc., to the guests at the dinning hall in a most efficient manner.

Room servicing in case of VIP visit against requirement by Contract Manager. Serving of food in Dining Halls, collection of used plates in Dining Halls etc.

7 Cleaner Washing the used meal plates, tumblers, katories and other utensils after cooking/serving of food items. He should also clean kitchen/dining floor. He has to carry out any other works pertaining to cleaning entrusted by the Catering Supervisor of the Service Provider.

8 Room Attendants Upkeep of rooms/suites/Conference Halls/Lounge/premises/ corridors etc. of Guest House in perfect condition. Any other job entrusted by House keeping Supervisor of the Service Provider related to house keeping work of Guest House.

9 Night Watchman Guarding of Guest House property, patrolling around guest house premises during night time, receiving guests on arrival in case of requirement etc.

4.0 RESPONSIBILITIES OF DEPARTMENT

All infrastructure facilities like Furniture and furnishings, fully equipped kitchen with all

modern facilities, furnished dining hall, lounge and recreation rooms, utensils, water coolers, wet grinders, cold rooms, refrigerators, fly catchers, crockeries, cutleries, electricity for illumination purposes, door mattress etc shall be provided by SDSC SHAR at Guest House Complex, Aryabhatta Guest House and at kitchens and dining halls.

The electricity charges for the guest houses (general lighting, A/C etc., ) will be borne by Department except for kitchen preparation.

Providing of necessary linen items and arranging washing through laundry contract. Guidelines and criteria for allotment of rooms in guest house complex as well as Aryabhatta

Guest house. Providing of commercial cooking gas through the departmental agency at prescribed rates

to the service provider. Settlement of credit bills for official catering services derived from guest house complex

dining hall Settlement of monthly maintenance bill to the service provider

5.0 RESPONSIBILITIES OF SERVICE PROVIDER

Operating the reception counter and accounting the room rents and other service charges

from the inmates and crediting the money to government account. Allotment of rooms as per the instructions of Administration Officer, SDSC SHAR Upkeep & Maintenance of rooms and furniture and equipments Maintain the common areas, conference halls and lounges Operating the kitchen and serving food to the inmates and outside public at mutually agreed

rates. Procurement of all food ingredients for preparation of food items. Procurement of commercial gas for cooking purposes from the department identified

agency.

10

Preparation and serving of food during special occasions based on the request by Department at mutually agreed rates.

Providing services (preparing and serving food) on normal days for meeting/ conferences at guest house conference halls/near-by office building.

Raising of catering service bills for the official services provided on monthly basis for reimbursement by department.

Submission of monthly maintenance charges bill for reimbursement. Custody and inventory accounting of all the Department supplied items.

6.0 GENERAL TERMS & CONDITIONS:

1. Terms of Payment The charges for the scope of work on pro-rata basis will be made on monthly basis, at

fixed rates for all the services, based on the certification by the Contract Manager endorsed by the Competent Authority.

The bills will be forwarded to Accounts Officer, Bills and settled within 5 working days from the date of receipt at Accounts Section.

The Department reserves the right to impose deduction if the services are not satisfactory during the period either partly or fully.

Income Tax as per Rules with surcharge thereof will be recovered from the monthly bill and a Certificate will be issued by the Department to this effect.

Man power shortage below 15% will be deducted from the monthly bill on pro-rata basis.

Payment of wages:

The manpower engaged by the Service provider should be paid wages on

monthly basis in accordance with the provisions of Minimum Wages Act as shown in Annexure-4 (a)& (b) and as amended from time to time, through bank account of respective staff and proof for the same shall be produced along with next month’s bill to the Sr. Accounts Officer, Bills, F&AD(C), SDSC SHAR through the Contract Manager (Sr.Admn.Officer, PR).

However, wages payable should not be lower than the minimum rate of wages [includes Basic Wages and VDA] as per the Orders issued by Central/State/District authorities [whichever is higher] from time to time. The Wages payable against this Contract are subjected to revision and governed by the Minimum Wages Act, issued by the Government from time to time.

All statutory requirements under the Contract Labour (Regulation and Abolition) Act, 1970

and other associated labour laws as applicable from time to time including documentation, maintenance of records etc., should be complied with and the same will be the sole responsibility of the Service Provider to the entire satisfaction of the Labour Commissioner.

Any liability/compensation dispute, arising out of employment by the Service provider with their labourers under any Labour law/ statutory provisions will be the sole responsibility of the Service provider. The Department will not be responsible for the same.

Department will make payment of Employers Contribution towards EPF & ESI and applicable Service Tax as per the prevailing rates. Proof for remitting the EPF/ESI/Service Tax shall be submitted along with monthly claim for the subsequent month. The Employees contribution of EPF and ESI shall be borne by the workforce.

While quoting the lump sum contract amount, Service Provider is required to calculate his expenses towards payment of bonus, services charges, allowances for accommodation, transportation, food etc.

Income tax shall be deducted from each monthly bill as per the rate fixed by the Government from time to time

7.0 EMD & SECURITY DEPOSIT Bidders shall submit along with their Tech-Commercial Bid, Earnest Money Deposit [EMD] of Rs.5,00,000 [Rupees Five Lakhs only] in the form of crossed Demand Draft drawn in favour of Accounts Officer, SDSC SHAR payable at Sriharikota on a Nationalised/Scheduled Bank. This amount will be returned to all the unsuccessful bidders on finalization of Contract. In case of successful bidder, the

11amount will be converted and adjusted as a part of the Security Deposit amount mentioned below. In case of withdrawal/alteration of bid by any vendor, his EMD will be forfeited. The successful bidder shall deposit an interest free amount of Rs.10,00,000/- (Rupees Ten lakh only) towards Security Deposit in the form of Demand Draft/Bank Guarantee from a Nationalized/Scheduled Bank drawn in favour of the Accounts Officer, SDSC SHAR payable at Sriharikota. The Department shall hold the Security Deposit till satisfactory execution of the contract and it shall refund the deposit amount to the Service Provider within one month after completion of the contract subject to recovery of dues/damages, if any, caused to the departmental assets without any interest thereon. Security deposit stands forfeited for non performance/breach of contract. 8.0 CONTRACT MANAGER

Head, Personnel and General Administration of SDSC SHAR (P & GA-II) will be overall in-

charge for the operation of this Contract. However, Sr. Admin. Officer, Public Relations is identified as the Contract Manager for this contract.

The Service provider shall nominate an Executing Authority from his side for operation of this contract and intimate the Name, Address and Communication details to the Contract Manager for smooth operation of the contract.

The Service provider shall keep a complain book for the visitors to record any complaints on the performance of services and shall produce to the Authorized Officer of the Department for perusal and prompt action on such complaints and measures shall be taken to avoid recurrence. It shall be the duty of the Service Provider to rectify the shortcomings noted and pointed out. Failing to carry out the same will be treated as breach of contract and necessary action as deemed fit will be taken by the Department as per the terms of the contract.

9.0 VALIDITY OF THE CONTRACT

This contract shall come into force with effect from the date of issue of Purchase Order and shall be valid for a period of TWO YEARS. The period of the contract can be extended for a further period of ONE YEAR at the discretion of the Department and with the consent of the Service Provider on mutually agreed rates.

10.0 CANCELLATION OF THE CONTRACT The Department reserves its right to cancel the contract either wholly or in part during its currency by giving a notice of ONE MONTH in case the services of the Service Provider are not satisfactory. From the time of receipt of the written notice, the Service Provider shall make suitable arrangements as per the instructions of the Department so as to winding up of the contract. Further, the Department reserves the right to split the scope of work and award each work to different Service providers.

11.0 SECURITY REGULATION The Service Provider and his personnel shall adhere to the security regulations of SDSC SHAR and it shall be the responsibility of the Service Provider to ensure compliance of the same. The Department reserves it’s right to demand the withdrawal of any or all personnel of the Service Provider for reasons of security violation, indiscipline etc., while they are within SDSC SHAR and the Service Provider shall be bound to implement such demand from the Department.

12.0 SAFETY OF GOVERNMENT PROPERTY The personnel of the Service Provider shall not involve in any act or behavior that cause damage to any of the property of the Department or it’s personnel. In the event of such damage, losses, the same shall be assessed and the Service Provider shall make good of the loss. The Service provider has to issue the identity cards for their personnel of the Service Provider. The Service provider shall submit list of personnel furnishing the name, age etc to the Executing Authority of this Contract. The identity cards shall be surrendered when the services of the personnel are no longer required or after completion of the Contract or as and when the period of validity lapses. The labourers engaged by the service provider shall not involve in any act detrimental to the Department and they shall maintain utmost discipline. They have to keep up proper decorum while on duty.

1213.0 ARBITARATION

In case of any dispute, difference of opinion arising out of this contract shall be settled mutually. In case, it is not settled in an amicable manner, the same shall be referred to a one man Arbitration in line with the rules and procedures of Arbitration and Conciliation Act, 1996 and appointed by the Director, SDSC SHAR whose decision shall be final and binding on both the parties.

14.0 APPLICATION LAW AND JURIDICTION The Laws of India shall govern this contract for the time being in force. The courts of Andra Pradesh only shall have jurisdiction to deal with and decide any legal matters or disputes whatsoever arising out of this contract.

15.0 GENERAL CONDITIONS

The Service Provider shall deploy manpower as mentioned in Annexure-1 to complete the work during non-launch and launch campaign periods. He shall indicate his staff deployment plans for carrying out the job separately for non launch and launch period.

Accommodation and transportation for the staff employed by the Service Provider shall be the sole responsibility of the Service Provider. However, single room quarters (Type-A) may be provided on payment basis subject to availability by SDSC SHAR.

Entry permit for the staff deployed by the Service Provider shall be issued by SDSC SHAR. For this, Service Provider shall submit a certificate of verification of antecedents by the Police Department in respect of personnel engaged by him in performance of the contract.

Periodical and surprise inspection of registers, inventory, bill books etc will be made by the authorized personnel of SDSC SHAR besides inspecting quality of services rendered by the Servicing Agency. Inventory shall be maintained by the Service Provider properly and accurately and the items issued to one area shall not be transferred to other areas (viz. from Aryabhatta Guest House to Other Guest Houses and vice-versa)

The Service Provider shall submit periodical report regarding the operations & maintenance to Head PGA-II in the formats prescribed and in such frequency as may be required.

The Centre reserves the right to increase/decrease the requirement of services based on the exigencies of work. The Service Provider should provide additional services at mutually agreeable rates in case of necessity during launch Campaign, VIP/VVIP visits etc.

The services of Service Provider are required on all days irrespective of holidays. In case of supply of cooking assistance, reception assistance, Service Provider shall ensure strict attendance of the accepted deployment. In the event of any unforeseen absence, the Service Provider shall provide replacement immediately.

The workers engaged by the Service Provider shall maintain personal hygiene such as cutting of nails, daily shave, short hair etc. The personnel should be well disciplined and polite with good behavior. The personnel deployed for night service should be young, robust, reliable, trust worthy, alert and efficient.

The Service Provider shall ensure that the personnel engaged should wear proper uniform and shoes while on duty, which will be supplied by the Service Provider at his cost.

The Service Provider shall ensure that the personnel engaged shall under go medical examination to ensure that they are free from any communicable diseases or any other ailments. The Service Provider, if called for, shall produce necessary medical certificates of his labourers. The Department reserves the right to get medical examination done for the Service Provider’s personnel, if necessary at the cost of the Service Provider.

The Service Provider shall ensure that the character and antecedents of its personnel are verified prior to engagement and particulars/bio-data of the personnel along with verification report from local police shall be forwarded to the Department.

The Service Provider shall not allow or permit his personnel to participate in any trade union activities or organize agitation within the premises of SDSC SHAR.

Service Provider shall not permit any person(s) to use Guest House premises for any kind of functions etc without proper permission from the Contract Manager/competent authority.

13

Annexure-1

STAFF FOR OPERATION OF GUEST HOUSES, KITCHEN AND DINING HALL AT GUEST HOUSE COMPLEX

SI. NO

Name of Facility

Man

ager

Su

per

viso

r

Rec

epti

on

ist/

Cle

rk

Co

ok/

A

sst.

Co

ok

Bea

rer

Ro

om

Att

dt

Sw

eep

er

Cle

aner

Nig

ht

Wat

chm

an

To

tal

1 Bhaskara GH

1 1 4 -

-

- 2 4 -

1 13

2 Rohini GH - 1 2 - - 2 4 - 1 103 Kalpana GH - 1 2 - - 2 4 - 1 104 Aditya GH - 1 2 - - 2 4 - 1 105 Chandrayaan

GH - -

6 GH complex Kitchen and Dining Hall

- 2 2 6+5 12 - 3 - 30

Sub Total 1 6 12 11 12 8 16 3 4 73

STAFF FOR OPERATION OF GUESST HOUS, KITCHEN AND DINING HALL AT ARYABHATTA GUEST HOUSE

SI. NO

Name of Facility

Man

ager

Su

per

viso

r

Rec

epti

on

ist/

Cle

rk

Co

ok/

A

sst.

Co

ok

Bea

rer

Ro

om

Att

dt

Sw

eep

er

Cle

aner

Nig

ht

Wat

chm

an

To

tal

1 Aryabhatta Guest House

1 1 2 - - 10 5 - 1 20

2 Kitchen/ Dining hall

- 1 2 5+5 6 - - 6 - 25

Sub Total 1 2 4 10 6 10 5 6 1 45

STAFF FOR OPERATION OF D1/ D2/ D3 HANGERS

SI. NO

Name of Facility

Man

ager

Su

per

viso

r

Rec

epti

on

ist/

Cle

rk

Co

ok/

A

sst.

Co

ok

Bea

rer

Ro

om

Att

dt

Sw

eep

er

Cle

aner

Nig

ht

Wat

chm

an

To

tal

1 D1/D2/D3 hangers

- - 1 - - 2 2 - 1 6

2 Kitchen/ Dining hall

- - 1 - - 2 2 - 1 6

14

Annexure-2

QUALIFICATION AND EXPERIENCE FOR DIFFERENT CATEGORIES OF STAFF

SI NO DESCRIPTION QUALIFICATION & EXPERIANCE

01 Manager Diploma in catering technology with minimum of five years experience in independently managing industrial canteen and/or guest houses, arranging special catering with continental/intercontinental dishes.

02 Supervisor Diploma in catering technology preferably 3 years experience in supervising industrial canteen and/or guest houses

03 Receptionist/Clerk Pass in 10th standard with good computer proficiency. Experience in book keeping and Accounts.

04 Cooks / Assistant cook

5 years for cook and 3 years for Asst cook experience in cooking in industrial canteens/capable of preparing South Indian Dishes and non-vegetarian items on demand. (Continental/Asian dishes etc,. to be prepared and served during the visit of foreigner to SHAR which will be intimated in advance.

05 Bearers Minimum eighth standard pass with good health. Three years experience in serving in good hostels/hotels industrial canteens.

06 Room Service Attendants

Minimum eighth standard pass with good health. Three years experience in serving in good hostels/hotels industrial canteens.

07 Sweepers Should possess good health

08 Cleaners Should possess good health

09 Night watchman Eight standard with good health

15

Annexure-3(a) 3. a.1) Current Prices of Breakfast items at Aryabhatta Guest House

No Items Quantity gams/ml Current Price 01 Idly with sambar and coconut chutney Set of 2 numbers 10.00 02 Pongal with chutney 200grms 14.00 03 Upma with Chutney 200grms 14.00 04 Poori with potato curry 175 grms Set of 2 numbers 17.00 05 Chapathi with kurma 175 grms Per piece 20.00 06 Utappam with chutney & sambar 200grms Per piece 15.00 07 Masala dosa with chutney & sambar 150 grms Per piece 18.00 08 Medhu vada with chutney & sambar 120 grms Per piece 08.00 09 Onion vada with chutney 35 grms Per piece 07.00 10 Masala bonda with chutney 35 grms Per piece 07.00 11 Mysore bonda with chutney 35 grms Per piece 07.00 12 Dosa with chutney and sambar 100 grms Per piece 08.00 13 Mixture 35 grms 08.00 14 Mysore pak 35 grms 08.00 15 Laddu 35 grms 08.00 16 Jangry 40 grms 08.00 17 Egg curry 2 nos of egg 24.00 18 Egg omlet Single 10.00 19 Coffee 100ml 08.00 20 Tea 100 ml 07.00

3.a.2) Current Prices of Lunch/Dinner at Aryabhatta Guest House Sl.No This meals as per menu listed below per

plate

Qty Price

1 Chappathi or poori Rice Sambar Rasam Vegetables fry Dhall curry Chutney Pickle Curd Pappad

2 nos 450 grms 120 ml 100 ml 75 gms 75 gms 20 gms 15 gms 100 ml 1 no.

30.00

2 Full meals with the above menu items ONE 50.00

16

Annexure-3(b)

3.b.1)Current prices of Lunch/Dinner(Buffet Type) at Guest House Complex

SI.NO Item Description Price in Rs. 1.1

A type Lunch/Dinner (per person per meal) with following menu Pulka, Chapathi or poori, Rice, Sambar, Rasam, Vegetable fry Dhall curry, Chutney, Curd and Pickle, Pappad, One dessert item

55.00

1.2 B type Lunch/Dinner (per person per meal) All dishes as per A type lunch/dinner, and in addition Soup, Green salad, Biriyani/Vegetable rice, Egg curry, Beetel nuts

100.00

1.3 C type Lunch/Dinner (per person per meal) All dishes as per B type lunch/dinner, and in addition Chicken curry or mutton curry or fish curry, Custard Ice cream with fruit salad

175.00

1.4 Continental food (per person per meal) English breakfast: Fresh Fruit Juice, Cereals, Eggs-2 nos, Bread Toast with butter/Jam, Coffee/tea

200.00

Western Lunch/Dinner(per Person/Per meal): Soup, Two salads, Main course with vegetables, fish, Desert, Coffee/Tea

400.00

Prices of Breakfast items at Guest House Complex(Any two items-Buffet-Unlimited) No Items Quantity gams/ml Rate per item 01 Idly with sambar and coconut chutney Set of 2 numbers 20.00 02 Pongal with chutney 200grms 20.00 03 Upma with Chutney 200grms 20.00 04 Poori with potato curry 175 grms Set of 2 numbers 20.00 05 Chapathi with kurma 175 grms Per piece 20.00 06 Utappam with chutney & sambar 200grms Per piece 20.00 07 Masala dosa with chutney & sambar 150 grms Per piece 20.00 08 Medhu vada with chutney & sambar 120 grms Per piece 20.00 09 Onion vada with chutney 35 grms Per piece 10.00 10 Masala bonda with chutney 35 grms Per piece 10.00 11 Mysore bonda with chutney 35 grms Per piece 10.00 12 Dosa with chutney and sambar 100 grms Per piece 15.00 13 Mixture 35 grms 10.00 14 Mysore pak 35 grms 15.00 15 Laddu 35 grms 10.00 16 Jangry 40 grms 10.00 17 Egg curry 2 nos of egg 25.00 18 Egg omlet Single 10.00 19 Coffee 100ml 10.00 20 Tea 100 ml 10.00

17

Format-1

Operation, Maintenance & House Keeping charges for guest houses, D1/D2/D3 hangers Kitchens and dining halls

SI.No. Item Description Months

[1] Monthly Rate

(2) Total

(3)=(1) X (2)

1. Operation, Maintenance and House Keeping of Guest House complex, Aryabhatta Guest House, D1/D2/D3 hangers And Operation& maintenance of Kitchen and dining halls at Guest House complex and Aryabhatta Guest House

24 Months

TOTAL Applicable Taxes, if any: (indicate as percentage)

* While quoting the lump sum amount, the service provider is required to calculate the expenses towards allowances for accommodation, transportation, food, uniform, shoes and service charges etc. in addition to Wages, EPF, ESI and Bonus. Name: Signature& Address Seal

Format-2 Charges for additional requirement of various categories of staff SI.No Designation Charges per month per person in

Rs. **

1 Manager

2 Receptionist/Clerk

3 Supervisor

4 Room Service Attendant

5 Cook

6 Asst Cook

7 Bearer

8 Cleaner

9 Night watchman

(**) Quoted prices will not be taken into consideration for price bid evaluation and the prices will be negotiated and finalized with successful bidder

183.a.1)Price quote for breakfast items at Aryabhatta Guest House(*) No Items Quantity grams/ml Price 01 Idly with sambar and coconut chutney Set of 2 numbers

02 Pongal with chutney 200grms

03 Upma with Chutney 200grms

04 Poori with potato curry 175 grms Set of 2 numbers

05 Chapathi with kurma 175 grms Per piece

06 Utappam with chutney & sambar 200grms Per piece

07 Masala dosa with chutney & sambar 150 grms Per piece

08 Medhu vada with chutney & sambar 120 grms Per piece

09 Onion vada with chutney 35 grms Per piece

10 Masala bonda with chutney 35 grms Per piece

11 Mysore bonda with chutney 35 grms Per piece

12 Dosa with chutney and sambar 100 grms Per piece

13 Mixture 35 grms

14 Mysore pak 35 grms

15 Laddu 35 grms

16 Jangry 40 grms

17 Egg curry 2 nos of egg

18 Egg omlet Single

19 Coffee 100ml

20 Tea 100 ml

3. a.2) Price quote for Lunch/Dinnner at Aryabhatta Guest House(*)

Sl.No Item Description Qty Price

1 Plate meal with the following menu Chappathi or poori Rice Sambar Rasam Vegetables fry Dhall curry Chutney Pickle Curd Pappad

2 nos 450 grms 120 ml 100 ml 075 gms 075 gms 020 gms 015 gms 100 ml 1 no.

2

Full meals with the above menu items

ONE

Note: (*) Quoted prices will not be taken into consideration for price bid evaluation and the prices will be negotiated and finalized with successful bidder

19 3. b.1) Price quote for Lunch/Dinner (Buffet Type) at Guest House Complex(*) SI.NO Item Description Price in Rs. 1.1

A type Lunch/Dinner (per person per meal) with following menu Pulka, Chapathi or poori, Rice, Sambar, Rasam, Vegetable fry Dhall curry, Chutney, Curd and Pickle, Pappad, One dessert item

1.2 B type Lunch/Dinner (per person per meal) All dishes as per A type lunch/dinner, and in addition Soup, Green salad, Biriyani/Vegetable rice, Egg curry, Beetel nuts

1.3 C type Lunch/Dinner (per person per meal) All dishes as per B type lunch/dinner, and in addition Chicken curry or mutton curry or fish curry, Custard Ice cream with fruit salad

1.4 Continental food (per person per meal) English breakfast: Fresh Fruit Juice, Cereals, Eggs-2 nos, Bread Toast with butter/Jam, Coffee/tea

Western Lunch/Dinner(per Person/Per meal): Soup, Two salads, Main course with vegetables, fish, Desert, Coffee/Tea

3.b.2) Price quote for Breakfast items at Guest House Complex(*) No Items Quantity gams/ml Rate per item 01 Idly with sambar and coconut chutney Set of 2 numbers

02 Pongal with chutney 200grms

03 Upma with Chutney 200grms

04 Poori with potato curry 175 grms Set of 2 numbers

05 Chapathi with kurma 175 grms Per piece

06 Utappam with chutney & sambar 200grms Per piece

07 Masala dosa with chutney & sambar 150 grms Per piece

08 Medhu vada with chutney & sambar 120 grms Per piece

09 Onion vada with chutney 35 grms Per piece

10 Masala bonda with chutney 35 grms Per piece

11 Mysore bonda with chutney 35 grms Per piece

12 Dosa with chutney and sambar 100 grms Per piece

13 Mixture 35 grms

14 Mysore pak 35 grms

15 Laddu 35 grms

16 Jangry 40 grms

17 Egg curry 2 nos of egg

18 Egg omlet Single

19 Coffee 100ml

20 Tea 100 ml

Note: (*) Quoted prices will not be taken into consideration for price bid evaluation and the prices will be negotiated and finalized with successful bidder

20Annexure – 4 (a)

OPERATION & MAINTENANCE OF RANGE GUEST HOUSES [KALPANA, BHASKARA, ROHINI, CHANDRAYAN AND ADITYA GUEST HOUSES]

INCLUDING KITCHEN AND DINING HALLS Sl.

No Category No. of

persons Wage per person per day including Basic wage+VDA

Wage per month

Total wage per month approx.

A B C D E F

1 Manager

1 495* 12,870 12,870

2 Supervisor

6 434* 11,284 67,704

3 Cook

6 434* 11,284 67,704

4 Asst. Cook 5 414* 10,764 53,820

5 Receptionist/Clerk

12 414* 10,764 1,29,168

6 Bearer

12 414* 10,764 1,29,168

7 Night Watch Man

4 364* 9,464 37,856

8 Room Attdt.

8 364* 9,464 75,712

9 Sweeper 16 393* 10,218 1,63,488

10 Cleaner

3 364* 9,464 28,392

Total manpower 73 Total wage per month 7,65,882

Total wages per year 91,90,584 Employers’ EPF Contribution @13.36% on wages

[Proof shall be submitted for reimbursement]12,27,862

Employers’ ESI Contribution @4.75% on wages[Proof shall be submitted for reimbursement]

4,36,553

Bonus as per prevailing rates [8.33 % of the wages][Proof shall be submitted for reimbursement] 7,65,576

TOTAL 1,16,20,575

Uniform and liveries [Uniform 2 pairs &1pair of shoe per person per year/

proof shall be submitted for reimbursement] Service Tax – as per prevailing rates [15%]

[Proof shall be submitted for reimbursement] Service Charges

[Service provider shall quote in rupees and not in percentage] TOTAL

*The above wages are applicable as on 01.01.2017 and further subject to revision as and when Central/State/District authorities revise the wages. Note: All taxes & duties as applicable shall be indicated explicitly [both applicable element and percentage]

21

Annexure – 4 (b)

OPERATION & MAINTENANCE OF ARYABHATTA GUEST HOUSE, ARYABHATTA KITCHEN AND DINING HALL INCLUDING D1/D2/D3 HANGERS

Sl. No

Category No. of persons

Wage per person per day including Basic wage+VDA

Wage per month

Total wage per month approx.

A B C D E F

1 Manager 1 495* 12,870 12,870

2 Supervisor 2 434* 11,284 22,568

3 Cook 5 434* 11,284 56,420

4 Asst. Cook 5 414* 10,764 53,820 5 Receptionist/Clerk

5 414* 10,764 53,820 6 Bearer

6 414* 10, 764 64,584

7 Night Watch Man 2 364* 9,464 18,928

8 Room Attdt. 12 364* 9,464 1,13,568

9 Sweeper 7 393* 10,218 71,526 10 Cleaner

6

364* 9,464 56,784 Total manpower 51 Total wage per month 5,24,888

Total wages per year 62,98,656 Employers’ EPF Contribution @13.36% on wages

[Proof shall be submitted for reimbursement]8,41,500

Employers’ ESI Contribution @4.75% on wages[Proof shall be submitted for reimbursement]

2,99,186

Bonus as per prevailing rates [8.33 % of the wages][Proof shall be submitted for reimbursement] 5,24,678

TOTAL 79,64,020

Uniform and liveries [Uniform 2 pairs &1pair of shoe per person per year/

proof shall be submitted for reimbursement] Service Tax – as per prevailing rates [15%]

[Proof shall be sub’’mitted for reimbursement] Service Charges

[Service provider shall quote in rupees and not in percentage] TOTAL

*The above wages are applicable as on 01.01.2017 and further subject to revision as and when Central/State/District authorities revise the wages. Note: All taxes & duties as applicable shall be indicated explicitly [both applicable element and percentage]

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127

Fax No.08623-225170/22-5028

e-Mail ID : hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION /

DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE

CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE

THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN

THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE.

In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid

(No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid)

2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected.

3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which

future enquiries will not be sent.

4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered

for evaluation.

5.Excise Duty - SDSC-SHAR is eligible for Excise Duty Exemption under Notification No. 64/95 dated 16.03.1995 as amended by

Notification No. 15/2007 dated 01.03.2007 and as amended by Notification No. 07/2008 dated 01.03.2008 and necessary Exemption

Certificate will be provided. No claim, whatsoever, for payment of Excise Duty or Cenvat reversal will be allowed later. The suppliers have

to take this into account while submitting quotations.

Excise Duty Exemption Certificte will be issued only to finished product as per the PO/Contract. EDEC shall not be issued in favour of third

parties for raw materials, other components that go in to the manufacture of the end product.

Excise Duty Exemption Certificate will be issued in favour of original equipment manufacturer provided (i) the tender has been received

from the sole selling agent of OEM concerned (for which documentary proof shall be produced) and (ii) a request for issue of Excise Duty

Exemption Certificate was made in the original offer itself.

6.CST - With effect from 01.04.2007, Form-D has been withdrawn for Inter-State purchases by Government Departments. Now the

percentage of CST on the Inter-State sales to Government Departments shall be the percentage of VAT/State Sales Tax as applicable in

the State of the Seller/Dealer. Accordingly, the suppliers have to indicate clearly the % (full rate of tax) of CST applicable against each

item in their offers.

7.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 12/2012 dated 17.03.2012. This

may be taken into account while quoting for import items, if any.

In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately,

with Customs Duty component and terms and conditions thereto.

8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as

per the Prime Lending Rate of RBI plus 2% penal interest.

Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost

for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like

NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if

the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof

subject to a maximum of 10% of total order value.

10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party

shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract.

12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the

Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty

days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries

and offers with delivery beyond the period will be treated as unresponsive.

14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders.

16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit,

Liquidated damages are liable for disqualification.

17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning.

18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro,

Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who

would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their

claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be

disclosed to any third party.

20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:-

a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be

rendered by the Indian Agent.

b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business.

c)Registration and item empanelment of the Indian Agent.

d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent.

21. High Sea Sales- Against High Sea Sale transactions:

a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the

responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site.

c.Sales Tax is not applicable

d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed

and issued by SDSC-SHAR.

22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature

2.Core banking account number of SBI, RTGS Details

3.PAN No. in quotation and invoices

4.Excise Duty, VAT, Service Tax Registration details.

5.In case of MSME, registration details / documents from Competent Authority.

23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process

a.Tenders received from vendors who have not qualified in terms of their registration.

b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings.

d.Unsolicited tenders from vendors.

e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit.

g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages.

h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the

Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process.

j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair

competition.

k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit

their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender

for the same item/product.

m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.