testing calendar & organizational management what you really need to know… t-snap
TRANSCRIPT
Testing Calendar Testing Calendar & Organizational & Organizational
ManagementManagement
What you What you reallyreally need to know… need to know…
T-SNAP T-SNAP
Session PresenterSession Presenter
Shannon H. KuhrtShannon H. KuhrtDistrict Testing CoordinatorDistrict Testing Coordinator
Channelview ISDChannelview ISD
TSNAP MemberTSNAP Member
Session OverviewSession Overview
The flow of testing activitiesThe flow of testing activities
Practical tips on how to manage Practical tips on how to manage scheduling/calendarsscheduling/calendars
The OFFICIAL State The OFFICIAL State Testing CalendarTesting Calendar
Overview of the Official State Overview of the Official State Testing Calendar (2011)Testing Calendar (2011)
Key resource for the entire calendar Key resource for the entire calendar yearyear
Imbedded information that is not Imbedded information that is not apparent to non-testing staffapparent to non-testing staff
COMMUNICATE SCHEDULESCOMMUNICATE SCHEDULES
TIP: TIP: E-mail or send calendars toE-mail or send calendars to
Maintenance, Custodians, Maintenance, Custodians, Food Food Service, Transportation, UIL Service, Transportation, UIL HeadsHeads
Important RemindersImportant Reminders Official ESC Training is still Official ESC Training is still
REQUIRED BEFORE you can manage REQUIRED BEFORE you can manage October testing! October testing! (This training doesn’t (This training doesn’t count for that. Contact your ESC today.)count for that. Contact your ESC today.)
Superintendent’s Oath and DTC Oath Superintendent’s Oath and DTC Oath are due AFTER October EXIT Retest are due AFTER October EXIT Retest (place oaths in preaddressed (place oaths in preaddressed envelope provided, stamp, and mail).envelope provided, stamp, and mail).
To the extent possibleTo the extent possible, consider , consider existing local district and campus existing local district and campus calendars when scheduling training.calendars when scheduling training.
““Calendar year”Calendar year”formattingformatting
(January to December,(January to December,not a school year)not a school year)
Each column is Each column is a complete set a complete set of activities for of activities for
each test each test administration.administration.
What is an ‘EVENT’?What is an ‘EVENT’?
Calendar of Events – 2011 Testing
Read Across Rows
Calendar LayoutCalendar Layout
The state testing calendar of The state testing calendar of events can be divided into three events can be divided into three sets of activities.sets of activities. Pre-Assessment Events Pre-Assessment Events
(PRIOR-to-testing activities)(PRIOR-to-testing activities) Assessment Events (testing Assessment Events (testing
dates)dates) Post-Assessment Events Post-Assessment Events
(AFTER-testing activities)(AFTER-testing activities)
Pre-assessment activitiesPre-assessment activities
THE CALM BEFORE THE CALM BEFORE THE STORM?!?!THE STORM?!?!
Pre-Assessment ActivitiesPre-Assessment Activities
Many Many important important EVENTS EVENTS
take place take place long before long before the actual the actual
testing testing dates!!dates!!
Focus NOW Focus NOW on the on the
upcoming upcoming Exit Level Exit Level Retest toRetest to
end the 2011 end the 2011 Calendar.Calendar.
October Pre-Assessment ActivitiesOctober Pre-Assessment ActivitiesOctober Pre-Assessment ActivitiesOctober Pre-Assessment Activities
Tips of the Trade:Tips of the Trade:PRE-TESTING ActivitiesPRE-TESTING Activities Get ‘the word’ out to ALL significant groups Get ‘the word’ out to ALL significant groups
EARLY in the school year. EARLY in the school year.
Determine if you have any out of district testers. Determine if you have any out of district testers. (students at JJAEP, special education off site (students at JJAEP, special education off site facility, etc.)facility, etc.)
Gain support of Special Education Director and Gain support of Special Education Director and Bilingual/ESL Director.Bilingual/ESL Director.
Recommend ARD/LPAC/504 test changes to be Recommend ARD/LPAC/504 test changes to be complete 2 weeks prior to first day of testing. complete 2 weeks prior to first day of testing.
If part of your role, prepare templates for If part of your role, prepare templates for reporting before testing occurs.reporting before testing occurs.
TIPTIP: Always “DATE” your: Always “DATE” yourcommunications with ancommunications with an
‘AS OF’ date. ‘AS OF’ date.
TEST TEST ADMINISTRATIONSADMINISTRATIONS
Calendar of Events – 2011 Testing
THE “STORM”THE “STORM”
Some days Some days have up to 4 different tests have up to 4 different tests (LAT/TAKS/TAKS-A/TAKS-(LAT/TAKS/TAKS-A/TAKS-
M) M) occurring simultaneously! occurring simultaneously! In 2012 it will be STAAR! In 2012 it will be STAAR!
October 2011October 2011Test Administration Test Administration
October 2011
Tips of the Trade:Tips of the Trade:DURING Testing ActivitiesDURING Testing Activities
Provide office staff with your daily calendar Provide office staff with your daily calendar of campus visits/check-in/ monitoring, etc.of campus visits/check-in/ monitoring, etc.
Schedule ‘flex time’ within the testing days Schedule ‘flex time’ within the testing days for emergencies.for emergencies.
Schedule ‘reporting time’ if a testing Schedule ‘reporting time’ if a testing irregularity occurs.irregularity occurs.
TIP:TIP:Avoid scheduling meetings at Avoid scheduling meetings at
any any time immediately before, time immediately before, during, during, or after testing!or after testing!
Post-Assessment ActivitiesPost-Assessment Activities
AFTER THE BIG EVENT AFTER THE BIG EVENT IS ALL OVER???IS ALL OVER???
Post-Assessment Post-Assessment ActivitiesActivities
Parent Parent & &
Board Board report report datesdates
Note different Note different shipping shipping dates for dates for
‘scorable’‘scorable’ vs. vs. ‘non-scorable’‘non-scorable’
TEA does TEA does not allow not allow
us to copy us to copy the essays/ the essays/
short short answer answer
responses responses for Oct. for Oct.
2011 TAKS 2011 TAKS Retest!Retest!
Tips of the Trade:Tips of the Trade:POST Testing ActivitiesPOST Testing Activities
Schedule check-in times - Schedule check-in times - provide provide
snacks & a Coke! =)snacks & a Coke! =)
Schedule additional staff to assist with Schedule additional staff to assist with
check-in process.check-in process.
Cushion check-in times to allow for Cushion check-in times to allow for
resolution of problems.resolution of problems.
TIP: Have a trained back-TIP: Have a trained back-
up up in the event of in the event of
emergencies.emergencies.
http://www.texasassessment.comhttp://www.texasassessment.com
2011 Testing Calendar Link
Texas Assessment ProgramTexas Assessment Program
STAARSTAARALTALT
STAARSTAARALTALT
TAKS-MTAKS-MTAKS-MTAKS-M
MathMathMathMath
ScienceScienceScienceScience
STAARSTAAREOCEOC
STAARSTAAREOCEOC
TELPASTELPASTELPASTELPAS WritingWritingWritingWriting
SocialSocialStudiesStudies
SocialSocialStudiesStudies
LATLATLATLATTAKS-AccTAKS-AccTAKS-AccTAKS-Acc
TAKSTAKSTAKSTAKS Reading/Reading/ELAELA
Reading/Reading/ELAELA
STAARSTAARSTAARSTAAR
STAARSTAARMM
STAARSTAARMM
STAARSTAARLL
STAARSTAARLL
State Testing CalendarState Testing CalendarState Testing CalendarState Testing Calendar
FallFallFallFall
SpringSpringSpringSpring
To Do List (ASAP):To Do List (ASAP):To Do List (ASAP):To Do List (ASAP): Get Designated by Your District “Ask Ted” Get Designated by Your District “Ask Ted”
Administrator as the District Testing Administrator as the District Testing CoordinatorCoordinator
Pearson User ID & Password for the new Pearson User ID & Password for the new Texas Assessment Management SystemTexas Assessment Management System
Join TEA Student Assessment Listserv: Join TEA Student Assessment Listserv: http://miller.tea.state.tx.us/list/ http://miller.tea.state.tx.us/list/
Bookmark these websites:Bookmark these websites:
www.tea.state.tx.us/student.assessmentwww.tea.state.tx.us/student.assessment
http://www.texasassessment.comhttp://www.texasassessment.com Locate, read, and internalize the Locate, read, and internalize the 2011 District 2011 District
and Campus Coordinator Manualand Campus Coordinator Manual (DCCM). (DCCM).
8/8 – 8/26: Select Precode Option (Go to the 8/8 – 8/26: Select Precode Option (Go to the PearsonAccess website and find information PearsonAccess website and find information under the Test Setup tab.) under the Test Setup tab.) http://www.texasassessment.comhttp://www.texasassessment.com
8/8 – 9/16: Register Out-of-School Examinees 8/8 – 9/16: Register Out-of-School Examinees Online (Go to PearsonAccess website & find Online (Go to PearsonAccess website & find information under the Test Management tab or information under the Test Management tab or in old location on main Pearson site.)in old location on main Pearson site.)
8/17 – 10/11: Check “Participating” option for 8/17 – 10/11: Check “Participating” option for each subject your district plans to offer online each subject your district plans to offer online or during night testing. (found under the Test or during night testing. (found under the Test Setup tab under Enter Administration Details)Setup tab under Enter Administration Details)
8/17 – 10/25: Order Optional Reports [8/17 – 10/25: Order Optional Reports [online online onlyonly] (found under the Test Setup tab under ] (found under the Test Setup tab under Enter Administration Details)Enter Administration Details)
9/12: Review Advance Letter / Materials List 9/12: Review Advance Letter / Materials List (online only(online only) )
October Exit Level RetestOctober Exit Level Retest
9/6: Receive precode file layouts.9/6: Receive precode file layouts.
9/6 – 9/16: Submit precode file if district supplied 9/6 – 9/16: Submit precode file if district supplied option selected. (Preparing the precode file may option selected. (Preparing the precode file may require coordination with your PEIMS/Technology require coordination with your PEIMS/Technology Dept.)Dept.)
By 9/23, and before you handle any secure testing By 9/23, and before you handle any secure testing materials, you must attend your district coordinator materials, you must attend your district coordinator training session at your regional ESC.training session at your regional ESC.
9/26 – 9/30: Receive combined shipment of 9/26 – 9/30: Receive combined shipment of materials. Look for Box #1, which will be the white materials. Look for Box #1, which will be the white box. Useful planning tools and checklists may also box. Useful planning tools and checklists may also be found in the Test Security Supplement, which be found in the Test Security Supplement, which can be found at the Student Assessment Division can be found at the Student Assessment Division website:website:
www.tea.state.tx.us/student.assessmentwww.tea.state.tx.us/student.assessment
October Exit Level RetestOctober Exit Level Retest
10/11: Deadline to order additional materials 10/11: Deadline to order additional materials (Orders must be submitted online. Refer to (Orders must be submitted online. Refer to the the User’s Guide for the Texas Assessment User’s Guide for the Texas Assessment Management SystemManagement System found on the resource found on the resource tab of the Pearson website.)tab of the Pearson website.)
By 10/11: Receive and distribute precoded By 10/11: Receive and distribute precoded test materials and OOS/OOD materials. test materials and OOS/OOD materials. (OOS – out of school, OOD – out of district)(OOS – out of school, OOD – out of district)
TIP:TIP: Establish a system to Establish a system to account for all materials and for account for all materials and for check-in and check-out of all check-in and check-out of all testing materials. Require a testing materials. Require a signature for all transactions.signature for all transactions.
October Exit Level RetestOctober Exit Level Retest
By 10/11: Conduct campus coordinator training By 10/11: Conduct campus coordinator training sessions. (Use the activities specified in the sessions. (Use the activities specified in the Campus Coordinator Responsibilities section of Campus Coordinator Responsibilities section of the DCCM, starting on p. 90, to plan your training. the DCCM, starting on p. 90, to plan your training. Also include Test Security and Confidentiality Also include Test Security and Confidentiality Requirements found on p. 11-21 in DCCM. Requirements found on p. 11-21 in DCCM. Use Use DCCM Supplement for Oct. TAKS when available.DCCM Supplement for Oct. TAKS when available.))
By 10/17: Test administrators must be trained by By 10/17: Test administrators must be trained by this date.this date.
10/18 – 10/21: TAKS Testing (Ensure proper 10/18 – 10/21: TAKS Testing (Ensure proper testing procedures by monitoring testing, and be testing procedures by monitoring testing, and be available to answer questions and resolve available to answer questions and resolve problems. See p. 64-71 in the DCCM.)problems. See p. 64-71 in the DCCM.)
Reminder: 5 year Seating Charts & Document Reminder: 5 year Seating Charts & Document Retention Requirements (see Test Security Retention Requirements (see Test Security Supplement)Supplement)
October Exit Level RetestOctober Exit Level Retest
10/24: Campus Coordinators Return Scorable 10/24: Campus Coordinators Return Scorable Materials to District CoordinatorMaterials to District Coordinator
10/25: Ship all scorable materials. (Verify 10/25: Ship all scorable materials. (Verify counts on the Answer Document Packing List counts on the Answer Document Packing List before shipping and don’t forget to include before shipping and don’t forget to include the ADPL on top. Make a copy.)the ADPL on top. Make a copy.)
10/26: Campus Coordinators Return All 10/26: Campus Coordinators Return All Nonscorable Materials to District CoordinatorNonscorable Materials to District Coordinator
11/1: Ship all nonscorable materials.11/1: Ship all nonscorable materials.
See See Directions for District Coordinators, Directions for District Coordinators, Campus Coordinators, and Test Campus Coordinators, and Test AdministratorsAdministrators supplement for further supplement for further information related to October 2011 TAKS.information related to October 2011 TAKS.
Reminder: You must contact the shipping Reminder: You must contact the shipping carrier 2 days prior to the pickup date.carrier 2 days prior to the pickup date.
October Exit Level RetestOctober Exit Level Retest
11/11: Districts Receive Preliminary Rosters 11/11: Districts Receive Preliminary Rosters Online on TAMS Online on TAMS
12/2: Districts receive Standard and 12/2: Districts receive Standard and Optional Reports (addressed to the Optional Reports (addressed to the superintendent) and notify students and superintendent) and notify students and parents by 12/30. (Distribute to appropriate parents by 12/30. (Distribute to appropriate campus and district personnel. campus and district personnel. Prepare Prepare needed reportsneeded reports.).)
11/30 – 12/16: Districts submit student ID 11/30 – 12/16: Districts submit student ID record changes on “Old” School House Siterecord changes on “Old” School House Site
https://secure.ncsschoolhouse.com/https://secure.ncsschoolhouse.com/schoolhouse/Loginschoolhouse/Login
October Exit Level RetestOctober Exit Level Retest
1/3: Districts receive corrected Confidential 1/3: Districts receive corrected Confidential Student Reports (CSRs) and data files Student Reports (CSRs) and data files online online onlyonly ( (Distribute to campusesDistribute to campuses.).)
By 1/27: Districts report results to local By 1/27: Districts report results to local board of trustees. (board of trustees. (Prepare needed reportsPrepare needed reports.).)
October Exit Level RetestOctober Exit Level Retest
Other Fall Testing ActivitiesOther Fall Testing Activities
Aug - Dec: Determine LEP students (English Aug - Dec: Determine LEP students (English language learners) and teachers of LEP language learners) and teachers of LEP students in preparation for TELPAS.students in preparation for TELPAS.
Complete participation counts for STAAR Complete participation counts for STAAR grades 3-9 and TAKS grades 10 & 11 on the grades 3-9 and TAKS grades 10 & 11 on the “Test Setup” tab in TAMS. “Test Setup” tab in TAMS.
Aug - Oct: STAAR-Alt Aug - Oct: STAAR-Alt
Determine STAAR-ALT students, grade Determine STAAR-ALT students, grade level, and test administrator in preparation level, and test administrator in preparation for online registration.for online registration.
Coordinate with Special Education Coordinate with Special Education Director/Coordinator about who is Director/Coordinator about who is responsible for STAAR-ALT test responsible for STAAR-ALT test administrator training and STAAR-ALT test administrator training and STAAR-ALT test security training. security training.
Other Fall Testing Activities
Other Fall Testing Activities
Verify that 9Verify that 9thth grade STAAR-M new course grade STAAR-M new course
codes are place for students taking codes are place for students taking
STAAR-MSTAAR-M
Verify that 9Verify that 9thth, 10, 10thth, & 11, & 11thth grade STAAR- grade STAAR-
ALT new course codes in place for ALT new course codes in place for
students taking students taking
STAAR-ALTSTAAR-ALT
Continuously Check the TEA Student Continuously Check the TEA Student
Assessment website for updated training Assessment website for updated training
information regarding STAAR, STAAR-M, information regarding STAAR, STAAR-M,
and STAAR-ALT.and STAAR-ALT.
Testing Calendar Testing Calendar & Organizational & Organizational
ManagementManagement
Shannon H. Kuhrt Shannon H. Kuhrt [email protected]@channelview.isd.esc4.nett
Office: 281-860-3790Office: 281-860-3790
T-SNAP T-SNAP