texas education agency peims data standards changes for the 2012-2013 school year
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Texas Education Agency PEIMS Data Standards Changes for the 2012-2013 School Year. March 2012 Release. 2012-2013 Data Standards. Beginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem with the Texas Education Data Standards. 2012-2013 Data Standards. - PowerPoint PPT PresentationTRANSCRIPT
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March 2012 ReleaseMarch 2012 Release
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2012-2013 Data StandardsBeginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem with the Texas Education Data Standards.
Texas Education Agency – PEIMS Data Standards Changes March Release 2
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2012-2013 Data StandardsThe PEIMS Data Standards are now known as the “Legacy” PEIMS Data Standards.
Texas Education Agency – PEIMS Data Standards Changes March Release 3
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2012-2013 Data StandardsGlobal Changes to the Legacy PEIMS Data Standards
The Legacy PEIMS Data Standards have been reformatted to make them easier to use for finding answers to data reporting questions and training new and existing PEIMS staff to understand and answer PEIMS reporting issues and questions.
Texas Education Agency – PEIMS Data Standards Changes March Release 4
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2012-2013 Data StandardsGlobal Changes to the Legacy PEIMS Data Standards
The format for each Legacy PEIMS Data record has been standardized across all PEIMS records.
Texas Education Agency – PEIMS Data Standards Changes March Release 5
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2012-2013 Data StandardsEach PEIMS Data record is formatted and presented in the following way:
- Data Record name/layout
- Data Record Description
- Business Rules for each data element
- Data Record Reporting Requirements
- Special Reporting Requirements
- ExamplesTexas Education Agency – PEIMS Data Standards Changes March Release 6
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2012-2013 Data StandardsData Standards Revisions
• 030 District Finance Data – Budget Record Fiscal Year start dates and notification to change fiscal year start date have been advanced one year.
Texas Education Agency – PEIMS Data Standards Changes March Release 7
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2012-2013 Data Standards Data Standards Revisions
• 032 District Finance Data – Actual Record
Fiscal Year start dates and notification to change fiscal year start dates have been advanced one year.
Texas Education Agency – PEIMS Data Standards Changes March Release 8
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2012-2013 Data StandardsData Reporting Changes
• 040 Staff Data –Identification/Demographic Identification Record Middle-Name - Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the staff person has no middle name.
Texas Education Agency – PEIMS Data Standards Changes March Release 9
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2012-2013 Data StandardsData Reporting Changes
• 040 Staff Data –Identification/Demographic Identification Record If a school reports a teacher for a non-campus based setting, all appropriate staff data must be reported. (040, 043, 045, 050, and 305)
Texas Education Agency – PEIMS Data Standards Changes March Release 10
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2012-2013 Data StandardsData Reporting Changes
• 100 Student Data - Identification Record Middle-Name - This field may now be blank for students. Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the student has no middle name.
Texas Education Agency – PEIMS Data Standards Changes March Release 11
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2012-2013 Data StandardsData Reporting Changes
• 100 Student Data - Identification Record
Homeless-Status-Code (E1082) added to column 79.
Texas Education Agency – PEIMS Data Standards Changes March Release 12
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2012-2013 Data StandardsData Reporting Changes
Homeless-Status-Code Definition
See PEIMS Data Element E1082
Texas Education Agency – PEIMS Data Standards Changes March Release 13
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2012-2013 Data StandardsData Reporting ChangesFour categories of Homeless Status:
-Shelters -Doubled-Up -Unsheltered -Motels/Hotels
Texas Education Agency – PEIMS Data Standards Changes March Release 14
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2012-2013 Data StandardsData Reporting ChangesHOMELESS-STATUS-CODE is to be used by all districts for reporting whether or not a student is homeless and, if homeless, what their primary nighttime residence is at the time of identification.
Texas Education Agency – PEIMS Data Standards Changes March Release 15
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2012-2013 Data StandardsData Reporting ChangesHOMELESS-STATUS-CODE is used to identify all the students that have experienced homelessness at some point during the school year.
Texas Education Agency – PEIMS Data Standards Changes March Release 16
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2012-2013 Data StandardsData Reporting ChangesMcKinney-Vento requires each school district to designate a homeless liaison. This person supports the district in Homeless coding decisions.
Texas Education Agency – PEIMS Data Standards Changes March Release 17
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2012-2013 Data StandardsData Reporting ChangesHOMELESS-STATUS-CODE Codes
0 - Student is not homeless at any time during current school year
1 - Student lives in a shelter, transitional housing, or is awaiting foster care at any time during current school year
2 - Student lives temporarily doubled-up (sharing residence with a family or individual) at any time during current school year
Texas Education Agency – PEIMS Data Standards Changes March Release 18
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2012-2013 Data StandardsData Reporting ChangesHOMELESS-STATUS-CODE Codes (continued)
3 - Student is unsheltered (i.e, lives on the street, lives in cars, parks, campgrounds, temporary trailers [including FEMA trailers], or abandoned buildings) at any time during current school year
4 - Student lives in motel or hotel at any time during current school year
Texas Education Agency – PEIMS Data Standards Changes March Release 19
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2012-2013 Data StandardsData Reporting Changes
• 100 Student Data - Identification Record
Unaccompanied-Youth-Code (E1084) added to column 80.
Texas Education Agency – PEIMS Data Standards Changes March Release 20
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2012-2013 Data StandardsData Reporting Changes
Unaccompanied-Youth-Code
See PEIMS Data Element E1084
Texas Education Agency – PEIMS Data Standards Changes March Release 21
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2012-2013 Data StandardsData Reporting Changes
UNACCOMPANIED-YOUTH-STATUS-CODE is to be used by all districts to identify and report whether or not a student is unaccompanied (not in the physical custody of a parent or guardian), and if unaccompanied, whether or not they received services under the McKinney-Vento program at any time during the school year.
Texas Education Agency – PEIMS Data Standards Changes March Release 22
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2012-2013 Data StandardsData Reporting Changes
UNACCOMPANIED-YOUTH-STATUS-CODE
If a student is unaccompanied, but later that school year becomes accompanied, this status code should not be changed and should still indicate that the student had been unaccompanied.
Texas Education Agency – PEIMS Data Standards Changes March Release 23
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2012-2013 Data StandardsData Reporting Changes
UNACCOMPANIED-YOUTH-STATUS-CODE
For PEIMS reporting purposes, all students identified as unaccompanied in the Fall Snapshot must also be coded as unaccompanied in the summer collection.
Texas Education Agency – PEIMS Data Standards Changes March Release 24
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2012-2013 Data StandardsData Reporting Changes
UNACCOMPANIED-YOUTH-STATUS-CODE
The unaccompanied status of each student should be determined upon enrollment and at the start of each new school year.
Texas Education Agency – PEIMS Data Standards Changes March Release 25
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2012-2013 Data StandardsData Reporting Changes
UNACCOMPANIED-YOUTH-STATUS-CODE
Every school district should have processes and procedures in place to help identify students who become unaccompanied after enrollment or after the start of a new school year.
Texas Education Agency – PEIMS Data Standards Changes March Release 26
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2012-2013 Data StandardsData Reporting Changes
UNACCOMPANIED-YOUTH-STATUS-CODE Codes
0 - Student is not unaccompanied at any time during the current school year
1 - Student is unaccompanied (i.e., is not in the physical custody of a parent or guardian) and received services under the McKinney-Vento program at any time during the current school year
2 - Student is unaccompanied (i.e., is not in the physical custody of a parent or guardian) and did NOT receive services under the McKinney-Vento program at any time during the current school year
Texas Education Agency – PEIMS Data Standards Changes March Release 27
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2012-2013 Data StandardsData Reporting Changes
• 305 Teacher Class Assignment Data Record The Student Attendance Accounting Handbook requires a teacher of record to be reported for all CTE classes for which a school claims CTE funding.
Texas Education Agency – PEIMS Data Standards Changes March Release 28
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2012-2013 Data StandardsData Reporting Changes
• 305 Teacher Class Assignment Data Record If a school reports a teacher for a non-campus based setting, all appropriate staff data must be reported. (040, 043, 045, 050, and 305)
Texas Education Agency – PEIMS Data Standards Changes March Release 29
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2012-2013 Data StandardsData Reporting Changes
400 Basic Attendance Data- Student Record
PEP-INDICATOR-CODE (E1012) has been deleted from the record.
Texas Education Agency – PEIMS Data Standards Changes March Release 30
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2012-2013 Data StandardsData Reporting Changes
400 Basic Attendance Data- Student Record All reporting instructions related to the PEP-INDICATOR-CODE have been deleted from the reporting instructions and examples.
Texas Education Agency – PEIMS Data Standards Changes March Release 31
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2012-2013 Data StandardsData Reporting Changes
407 Student Data - Optional Extended Year Program OEYP data record has been removed from the 2013- 2014 PEIMS Data Standards.
Texas Education Agency – PEIMS Data Standards Changes March Release 32
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2012-2013 Data StandardsData Reporting Changes
407 Student Data - Optional Extended Year Program As a result of the OEYP sunset, PEIMS data elements E1014 - OEYP Program Type Code and E1029 – OEYP Promotion Retention Code have been removed from the PEIMS Data Standards.
Texas Education Agency – PEIMS Data Standards Changes March Release 33
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2012-2013 Data StandardsData Standards Code Table Revisions As a result of the OEYP sunset, PEIMS code tablesC168 - Optional Extended Year Program Type Code, andC170 - OEYP Promotion Retention Indicator Code are deleted.
Texas Education Agency – PEIMS Data Standards Changes March Release 34
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2012-2013 Data StandardsData Reporting Changes
425 Disciplinary Action Data – Student Record
Added Behavior Location Code (E1017) to columns 76 - 78.
Texas Education Agency – PEIMS Data Standards Changes March Release 35
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2012-2013 Data StandardsData Reporting Changes
425 Disciplinary Action Data – Student Record Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007. (On/off campus, school related activities, etc…).
Texas Education Agency – PEIMS Data Standards Changes March Release 36
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2012-2013 Data StandardsData Reporting Changes
425 Disciplinary Action Data – Student Record Behavior Location Code eliminates duplicate reasons in the C165 Discipline Reason Code Table.
Texas Education Agency – PEIMS Data Standards Changes March Release 37
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2012-2013 Data StandardsData Reporting Changes
The Behavior Location Code allows school staff to ask and answer two questions to determine proper Discipline Action Reason Code reporting.
Texas Education Agency – PEIMS Data Standards Changes March Release 38
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2012-2013 Data StandardsData Reporting Changes
Two Discipline determination questions:
1. What did the student do?
2. Where did the student commit the behavior?
Texas Education Agency – PEIMS Data Standards Changes March Release 39
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2012-2013 Data StandardsData Reporting Changes
Reference Appendix E for a complete explanation of the Behavior Location Code for each Discipline Action Reason Code for which the code is applicable.
Texas Education Agency – PEIMS Data Standards Changes March Release 40
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2012-2013 Data StandardsData Reporting Changes
461 Student Data- Title I Part A Record TITLE-I-PART-A-INDICATOR-CODE (E1017) has been deleted from the record.
Texas Education Agency – PEIMS Data Standards Changes March Release 41
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2012-2013 Data StandardsData Reporting Changes
500 Flexible Attendance Data- Student Record
PEP-INDICATOR-CODE (E1012) has been deleted from the record.
Texas Education Agency – PEIMS Data Standards Changes March Release 42
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2012-2013 Data StandardsData Reporting Changes
500 Flexible Attendance Data- Student Record All reporting instructions related to the PEP-INDICATOR-CODE have been deleted from the reporting instructions and examples.
Texas Education Agency – PEIMS Data Standards Changes March Release 43
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2012-2013 Data Standards
Data Standards Code Table Revisions
Texas Education Agency – PEIMS Data Standards Changes March Release 44
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2012-2013 Data StandardsCode Table Revisions
• C022 Service ID Code Table• New columns added to the code
table: Eligible for High School Credit, Course Abbreviation, Available Units/Credits, and CTE Course.
Texas Education Agency – PEIMS Data Standards Changes March Release 45
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2012-2013 Data Standards Code Table Revisions
• C022 Service ID Code Table• All Magnet Course Service IDs
removed.• See Change Document 4 for other
C022 changes.
Texas Education Agency – PEIMS Data Standards Changes March Release 46
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2012-2013 Data StandardsCode Table Revisions
• C159 Object Code (Actual) (Codes added)
• Reference Change Document 4 for complete list.
Texas Education Agency – PEIMS Data Standards Changes March Release 47
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2012-2013 Data StandardsCode Table Revisions
• C159 Object Code (Actual) (Codes revised)
• Reference Change Document 4 for complete list.
Texas Education Agency – PEIMS Data Standards Changes March Release 48
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2012-2013 Data StandardsCode Table Revisions
C159 Object Code (Actual) (Codes deleted)
3420: Reserve for Retirement of Long-Term Debt
3440: Reserve for Outstanding Encumbrances
Texas Education Agency – PEIMS Data Standards Changes March Release 49
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2012-2013 Data StandardsCode Table Revisions
• C160 Fund Code (SSA) Actual Code Table
• Fund Code 309 – SSA Adult Basic Education –Federal is added to the code table.
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2012-2013 Data StandardsCode Table Revisions
• C178 Crisis Code Table• Crisis Code 03 – Wildfire Crisis
Code deleted from the code table.
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2012-2013 Data StandardsCode Table Revisions
C178 Crisis Code Table (New Codes added)
• 06 – Reserved for Future Health or Weather Related Crisis
• 07 – Reserved for Future Health or Weather Related Crisis
Texas Education Agency – PEIMS Data Standards Changes March Release 52
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2012-2013 Data StandardsCode Table Revisions
• C182 Non Campus Based Instruction Code Table (New Codes added)
• 09 – Out of District DAEP• 10 – Non-District PE Substitution
Program
Texas Education Agency – PEIMS Data Standards Changes March Release 53
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2012-2013 Data StandardsCode Table Revisions
• C165 Disciplinary Action Reason Code Table (Codes deleted)
• 51 – Firearm (Off Campus 300 ft Zone) • 52 – Illegal Knife, Club, Or Prohibited
Weapon (Off Campus 300 ft Zone)
Texas Education Agency – PEIMS Data Standards Changes March Release 54
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2012-2013 Data StandardsCode Table Revisions
• C165 Disciplinary Action Reason Code Table (Codes deleted)
• 53 – Serious Offense Conduct (Off Campus 300 ft Zone)
• 54 – Felony Marihuana, Controlled Substance, Dangerous Drug, Or Alcoholic Beverage (Off Campus 300 ft Zone)
Texas Education Agency – PEIMS Data Standards Changes March Release 55
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2012-2013 Data StandardsCode Table Revisions
• C165 Disciplinary Action Reason Code Table (Codes deleted)
• 20 – Serious or Persistent Misconduct Violating the Code of Conduct while in DAEP
Texas Education Agency – PEIMS Data Standards Changes March Release 56
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2012-2013 Data StandardsCode Table Revisions
• C165 Disciplinary Action Reason Code Table (Codes added)
• 59 – Serious Misbehavior as defined by TEC 37.008 while expelled or placed in a DAEP
Texas Education Agency – PEIMS Data Standards Changes March Release 57
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2012-2013 Data StandardsCode Table Revisions
• C189 - Homeless Status Code (added)
Texas Education Agency – PEIMS Data Standards Changes March Release 58
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2012-2013 Data StandardsCode Table Revisions
• C192 - Unaccompanied Youth Status Code Table (added)
Texas Education Agency – PEIMS Data Standards Changes March Release 59
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2012-2013 Data StandardsCode Table Revisions
• C190 - Behavior Location Code Table (added) This code eliminates duplicate reasons in the C165 Discipline Reason Code Table. See Appendix E.
Texas Education Agency – PEIMS Data Standards Changes March Release 60
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2012-2013 Data StandardsCode Table Revisions
• Financial code tables will include expanded information. Instead of using asterisks to signify budget/payroll versus actual use, columns will be used with flags. See Program Intent (C147) and Function Code (C146) tables.
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2012-2013 Data StandardsCode Table Revisions
• Appendix H list is Early Notice of changes to Financial code tables for 2013-2014 school year. will include expanded information. Instead of using asterisks to signify budget/payroll versus actual use, columns will be used with flags.
Texas Education Agency – PEIMS Data Standards Changes March Release 62
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2012-2013 Data StandardsEdit Revisions
• See PEIMS Data Standards Change Document 5.
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2012-2013 Data StandardsEdit Revisions
• Significant Edit changes.
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2012-2013 Data StandardsEdit Revisions
• 04056 - If the last four characters of DATE-OF-BIRTH are greater than “1993”, then TOTAL-YEARS-PROF-EXPERIENCE must be 0 (Staff person is 18 years of age or younger) . Fatal.
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2012-2013 Data StandardsEdit Revisions
• 04058 - If MIDDLE-NAME is blank, then a warning will be issued for the PEIMS user to check whether or not a middle name exists for the person. Warning.
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2012-2013 Data StandardsEdit Revisions
• 04057 - If TOTAL-YEARS-PROF-EXPERIENCE is greater than 0, then the last four characters of DATE-OF-BIRTH must be less than “1994”(Staff person must be at least 19 years of age or older). Fatal.
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2012-2013 Data StandardsEdit Revisions
• 10008- FIRST-NAME, MIDDLE-NAME, and/or LAST-NAME must not end with " II", “ III”, " IV", " JR", or " SR".
• Change from Fatal to Special Warning.
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2012-2013 Data StandardsEdit Revisions
• 10025- If AS-OF-STATUS-CODE is not “A”, then ADA-ELIGIBILITY-CODE cannot be blank. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 10026- ADA-ELIGIBILITY-CODE must be blank if AS-OF-STATUS-CODE = ‘A’. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 1102A- If September 1 age is greater than 20, then AT-RISK-INDICATOR-CODE must be “0”. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 30003, 30504, 41506- SERVICE-ID must match an instructional entry on the SERVICE-ID code table C022 and must not begin with “SA”, “SE”, “SR”, “SS”, “01”, “8”, or “9”. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 30008- If NON-CAMPUS-BASED-INSTRUCTION-CODE is “10”, then SERVICE-ID must be PES00008 – PES00011. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 30009- If NON-CAMPUS-BASED-INSTRUCTION-CODE is “09”, then CAMPUS-ID, must be registered in the Texas School Directory as a DAEP campus type. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 30011- If SERVICE-ID is a Career and Technical Education course, then NON-CAMPUS-BASED-INSTRUCTION-CODE must be “00”. Special Warning.
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2012-2013 Data StandardsEdit Revisions
• 30010, 30512, 41562 - SERVICE-ID cannot be ’02497009’, ’02510001’, ’02520004’, ’02530002’, ’02540005’, ’02550020’, ’02560005’, ’02561005’, ‘02620001’, ‘02630001’, ’02640005’, ’02650000’, ‘02660009’, ‘02670000’, ‘11400000’, ‘11401800’, ‘11403600’. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 30513 - ASSIGNMENT-END-DATE must be equal to or greater than ASSIGNMENT-BEGIN-DATE.
• Fatal.
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2012-2013 Data StandardsEdit Revisions
• 41563- STUDENT-END-DATE must be equal to or greater than STUDENT-BEGIN-DATE. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 41564- STUDENT-END-DATE must be greater than STUDENT-BEGIN-DATE. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 10015 - FIRST-NAME, MIDDLE-NAME, or LAST-NAME must only contain the following characters: A-Z, 0-9, apostrophe, hyphen, the space character. Fatal.
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2012-2013 Data StandardsEdit Revisions
• 10027 - If MIDDLE-NAME is blank, then a warning will be issued for the PEIMS user to check whether or not a middle name exists for the person. Warning.
Texas Education Agency – PEIMS Data Standards Changes March Release 81