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THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MINUTES - January 20 , 2009th

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DATE: January 20 , 2009th

TIME: 7:00 p.m. ( Closed Meeting 6:00 p.m. )LOCATION: Children’s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. van der Valk

PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to thefollowing resolution:

RESOLUTION NO: 2009 -02MOVED BY COUNCILLOR van der ValkSECONDED BY COUNCILLOR BornemanTHAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

a) the security of the property of the municipality or local board - (MTO/Kinsmen Park,Parry Sound Power and Canadore College)

b) personal matters about an identifiable individual, including municipal or local boardemployees - (Personnel);

CARRIED

1. AGENDA

1.1 Additions to Agenda

1.2 Prioritization of Agenda - 10.1.1; 10.1.2

1.3 Adoption of Agenda

1.3.1 MOVED BY COUNCILLOR McCauleySECONDED BY COUNCILLOR BornemanTHAT the January 20 , 2009 Regular Council Meeting Agenda be approved as circulated.th

CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

2. PUBLIC MEETING

3. MINUTES and MATTERS ARISING FROM MINUTES

3.1 Adoption of Minutes

3.1.1 MOVED BY COUNCILLOR van der ValkSECONDED BY COUNCILLOR KeithTHAT the December 16 , 2008 Regular Council Meeting Minutes; and th

THAT the December 18 , 2008 Special Council Meeting Minutes be approved asth

circulated.CARRIED

3.2 Questions to Staff

Clr. Keith expressed her appreciation to Brian Sheridan for forwarding the snow removallists to her. Her first question was what percentage of hydrants have been cleared thiswinter and are in working order?


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Mr. Sheridan responded that the Town has 35 hydrants that regularly freeze and they havebeen cleared and pumped and had the snow removed from around them. It is important tokeep the caps clear for potential emergency use. With the Town’s current resources, eachhydrant can be cleared twice/month. All of the hydrants have been cleared a number oftimes already this winter season. The Town has used approximately 50% more resourcesthis year than last year for clearing hydrants due to heavy snow fall.

Clr. Keith asked how many hydrants were in Parry Sound? Mr. Sheridan told her ParrySound has 330 hydrants.

Clr. Keith noted that Mr. Sheridan had prepared a report to the Ministry of Environmentregarding the waste transfer site and she had noticed that no paint had been sold. Is therean explanation for that? Mr. Sheridan explained that regulations require that all paintmust be lab-packed every evening prior to closing the waste transfer station. Paint can beprovided to anyone who asks but they must ask on the day it comes in for disposal. Thepaint has to come in and go back out lab-packed on the same day.

4. CORRESPONDENCE

4.1 Parry Sound Municipal Heritage CommitteeRe: The planned redesign and renovations to the Town Hall

(Forwarded to C.A.O. and Director of Community Development)

5. DEPUTATIONS

6. MAYOR & COUNCILLORS’ REPORTSMayor and Councillors gave reports on meetings attended and matters arising.

7. RATIFICATION OF MATTERS FROM CLOSED AGENDA

7.5.1 Employment Contract: Brian FisherSpokesperson: Donna Besman, Manager of Administration and Human Resources

BY-LAW NO: 2009-5292Being a By-law to authorize the execution of an Employment Contract with Brian Fisher asa Compliance Officer in the Operations Department.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20thday of January, 2009.

7.5.2 RESOLUTION NO. 2009-03MOVED BY COUNCILLOR BornemanSECONDED BY COUNCILLOR McCauleyTHAT Council accept the final offer from the Ministry of the Attorney General for thesettlement with MTO for the relocation of the Kinsmen park facility in the amount of$1,961,360.53, and

THAT further Council does hereby authorize the Mayor and C.A.O./Clerk to execute anyconcluding documentation on behalf of the Corporation.

CARRIED

8. CONSENT AGENDA

8.1 Crime StoppersRe: Proclamation - Crime Stoppers Month - January 2009


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RESOLUTION NO. 2009-04MOVED BY COUNCILLOR BornemanSECONDED BY COUNCILLOR McCauleyWhereas Crime Stoppers is a partnership between the community, the media and thePolice Services and has been successfully operating in the town of Parry Sound since July1988, and

Whereas Crime Stoppers is a non-profit, community based volunteer organization andoperates entirely on donations and contributions from individuals, businesses, andassociations, and

Whereas Crime Stoppers provides the general public with an anonymous means to passalong information on crimes and criminal activities to the Police Services, and

Whereas Crime Stopper promotes public awareness in the prevention of crime,

Now therefore, the Council of the Town of Parry Sound, do hereby proclaim the monthof January 2009 as Crime Stoppers Month.

CARRIED

9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events

9.1.1 NCIR Grant - Searchable Land Inventory DatabaseSpokesperson: Kirsten LeDrew - Area Economic Development Co-ordinator

RESOLUTION NO. 2009-05MOVED BY COUNCILLOR van der ValkSECONDED BY COUNCILLOR BornemanTHAT Council support the Regional Economic Development Advisory Committee’sapplication to the Northern Communities Investment Readiness (NCIR) fund for theaddition of a searchable property database for the land inventory section of the newwww.cityfree.ca website, to be funded as follows:

$4,500. - NCIR (75% of the total project costs of $6,000.)$ 300. - Municipality of McDougall (20% of the $1,500. balance)$ 600. - Town of Parry Sound (40% of the $1,500. balance)$ 600. - Township of Seguin (40% of the $1,500. balance)

CARRIED

9.1.2 Spring Jam 2009Spokesperson: Lynn Middaugh - Director of Economic Development & Leisure Services

RESOLUTION NO. 2009-06MOVED BY COUNCILLOR BornemanSECONDED BY COUNCILLOR van der ValkTHAT Council of the Corporation of the Town of Parry Sound supports the ATV SpringJam 2009, May 1 - 4 , 2009 by :st th

- promoting the event by including it on the Town’s web page- permitting use of the BOCC parking lot, Friday May 1 from 5pm - 8pm asst

the wrap-up location for the ‘Rumble Ride’; and

THAT Council approves the ‘Rumble Ride’ parade and route for Friday May 1st, per theattached, conditional on the Town receiving written confirmation of the following fromthe Spring Jam organizers:

http://www.cityfree.ca


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- receipt of written confirmation by March 1 , 2009 from the OPP that theyst

will be able to provide an escort at front and back of parade- receipt of written confirmation by March 1 , 2009 from the OPP that theyst

approve the Spring Jam 2009 organizers’ safety plan- each ATV must be insured- all parade participants must have a valid driver’s licence- all parade participants must wear helmets- all ATV’s must have licence plates- that signage be purchased by the Spring Jam organizers, for installation at

every entrance to the Fitness Trail, informing ATV riders that they are notpermitted on the Fitness Trail at any time during the Spring Jam event; and

THAT Spring Jam organizers obtain a $2,000,000. insurance certificate listing the Townof Parry Sound as an additional insured.

CARRIED

9.2 Operations

9.2.1 Belvedere Avenue - Parking ConfigurationSpokesperson: Brian Sheridan, Director of Operations

Direction Approved (for Staff Follow-up):THAT Council direct staff to proceed with design and costing estimates for thereconfiguration of parking on the one-way portion of Belvedere Avenue in order toincrease the number of angle parking spaces.

CARRIED

9.2.2 Tudhope Street School Bus StopSpokesperson: Brian Sheridan, Director of Operations

Direction Approved (for Staff Follow-up)THAT Council direct staff to advise the Near North District School Board and theNipissing-Parry Sound Student Transportation Services in writing, that all mattersaffecting school bus stops, bus loading zones and student drop-off and pick-up areas,including issues regarding safety hazards and winter control, are not the responsibility ofthe municipality.

CARRIED

9.3 Fire, Emergency Services

9.4 Community Development, Building, By-law

9.4.1 Bay Street RemediationSpokesperson: Iain Laing, Director of Community Development

RESOLUTION NO. 2009-07MOVED BY COUNCILLOR van der ValkSECONDED BY COUNCILLOR BornemanTHAT Council authorizes the retention of Conestoga Rovers & Associates to complete aground water monitoring program in 2009 for the Charles W. Stockey Centre area of BayStreet impacted by contamination at an estimated cost of $10,090.00.

CARRIED

9.5 Finance & Administration

9.5.1 Council Remuneration - Council Member AbsenceSpokesperson: Donna Besman, Manager of Administration & Human Resources


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Direction Defeated ( for Staff Follow-up):THAT staff be directed to amend By-law 2008-5173, Schedule “A” Section (2)(a) toreflect that deductions in Council remuneration shall commence with the 6th

“consecutive” absence in the calender year. DEFEATED

The following direction was proposed:

Direction Approved ( for Staff Follow-up):That staff be directed to bring a resolution to the next meeting of Council to exempt amember of council from this section of the by-law.

CARRIED

9.5.2 Annual Allocation of Year End Surpluses and Deficits PolicySpokesperson: Rob Mens, C.A.O.

RESOLUTION NO. 2009-08MOVED BY COUNCILLOR McCauleySECONDED BY COUNCILLOR BornemanTHAT the Town adopt the policy of allocating 50% of each year’s annual year-endsurplus to an Infrastructure Reserve and 50% to reduction of the following year’s tax levy,and, that should there be a year end deficit, that deficit be allocated to the InfrastructureReserve and if there aren’t sufficient funds in the Infrastructure Reserve, the balance ofthe deficit be levied in the following year.

CARRIED

9.5.3 Administration Building - Accommodating CBDC Space NeedsSpokesperson: Rob Mens, C.A.O.

RESOLUTION NO. 2009-09MOVED BY COUNCILLOR BornemanSECONDED BY COUNCILLOR McCauley1. That Council amend the plans for the new Administration Building project to

include a third storey to accommodate space needs for the Parry Sound AreaCommunity Business & Development Centre, Georgian Bay Country and TheBusiness Centre.

2. That staff be authorized to make application to the Northern Ontario HeritageFund Corporation for a capital assistance grant for the administration buildingproject to include space needs of the Parry Sound Area Community Business &Development Centre, Georgian Bay Country and The Business Centre.

CARRIED

9.6 Other Business

9.6.1 Donation Disaster Relief - Township of Bonfield and East FerrisSpokesperson: Mayor Richard Adams

RESOLUTION NO. 2009-10MOVED BY COUNCILLOR van der ValkSECONDED BY COUNCILLOR BornemanTHAT further to the request from the Townships of Bonfield and East Ferris for afinancial donation to assist in their Disaster Relief efforts due to severe flooding in theirarea, Council for the Town of Parry Sound will provide Disaster Relief financialassistance in the amount of $500.00.

CARRIED

9.6.2 Letter from Seguin Council - Economic Climate and External LeviesSpokesperson: Mayor Richard Adams


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The letter from Seguin Council pertaining to capping levy increases was discussed. Nodirection was provided.

9.6.3 Widening of Highway #69 - Parry Sound Industrial Park Spokesperson: Councillor Paul Borneman

RESOLUTION NO. 2009-11MOVED BY COUNCILLOR BornemanSECONDED BY COUNCILLOR van der ValkTHAT Council for the Town of Parry Sound supports the Parry Sound Area IndustrialPark Board Resolution #2009-01-01, dated January 13 and attached as Schedule “A”,th

and does hereby request the Ministry of Transportation to construct those portions of themunicipal roads described in Schedule “A” and in the Key Plan attached as Schedule “B”.

CARRIED

10. BY-LAWS

10.1 Economic Development and Special Events

10.1.1 Agreement - Town of Parry Sound & Parry Sound Area Chamber of Commerce -Operation of Big Sound Marina/Town DockSpokesperson: Lynn Middaugh - Director of Economic Development & Leisure Services

BY-LAW 2009-5289Being a By-law to authorize the execution of an agreement between the Town of ParrySound and the Parry Sound Area chamber of commerce for the operation of Big SoundMarina/Town dock, for a three-year term, per the attached.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this20th day of January, 2009.

10.1.2 Spring Jam 2009Spokesperson: Lynn Middaugh - Director of Economic Development & Leisure Services

BY-LAW 2009-5290Being a By-law to permit the operation of off-road vehicles (ATV’s) on designated townstreets per Schedule “A” attached during the 2009 ATV Spring Jam, Friday May 1 , 2009st

from 9:00 a.m.-3:00 p.m. and Saturday May 2 , 2009 from 9:00 a.m. - 5:00 p.m.nd


10.2 Operations



10.4.1 Agreement with JJ MacKay - Citation+Program Maintenance and SupportSpokesperson: Tammy Purdy

BY-LAW 2009-5291Being a by-law to execute an agreement with JJ MacKay Canada Limited forCitation+Program Maintenance and Support Agreement.



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10.6 Other Business

10.6.1 CONFIRMING BY-LAW NO: 2009-5292 Being a by-law to confirm the proceedings of Council.

11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting of Councilwas on February 3, 2009, Council adjourned at 8:35 p.m.

__________________________ _______________________Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES - February 3rd, 2009

-1- DATE: February 3rd, 2009 TIME: 7:00 p.m. ( Closed Meeting 6:15 p.m. ) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. van der Valk, Clr. McGarvey PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2009 -12MOVED BY COUNCILLOR van der Valk SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to:

b) personal matters about an identifiable individual, including municipal or local board

employees - (Personnel); CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.6.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley

SECONDED BY COUNCILLOR Borneman THAT the February 3rd, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof Councillor Sabourin declared a pecuniary interest with respect to item 9.5.1. and vacated the Council Chambers during discussion and voting.

2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes

3.1.1 MOVED BY COUNCILLOR Bornmen

SECONDED BY COUNCILLOR van der Valk THAT the January 20th, 2009 Regular Council Meeting Minutes be approved as circulated.

CARRIED



-2- 4. CORRESPONDENCE 4.1 Belvedere Heights Board of Management

Re: Loan Guarantees for Phase 3 Development at Belvedere (Forward to File)

4.2 Ron Slater Re: Request to form a West Parry Sound Community Based Network Board. (Forwarded to C.A.O.-Response Attached)

5. DEPUTATIONS

6. MAYOR & COUNCILLORS= REPORTS The Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Federation of Northern Ontario Municipalities (FONOM)

Re: Request to support resolution for an increase in the Northern Communities Grant.

RESOLUTION NO. 2009-13 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley THAT Council for the Town of Parry Sound does hereby endorse the resolution carried by the Board of the Federation of Northern Municipalities, attached as Schedule “A”, with respect to an increase to the Northern Communities Grant.

CARRIED

8.1.2 Community Living Parry Sound Re: Proclamation of the month of May 2009 as “Community Living Month”.

RESOLUTION NO. 2009-14 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman WHEREAS Community Living Parry Sound has worked to bring people and their communities together for the last 47 years; and WHEREAS the Association supports individuals as they develop their capacity to live, learn, work and participate in all aspects of living in the community; and WHEREAS Community Living helps the community develop its capacity to welcome and support people who have not always had the same opportunities as the rest of the community, to participate in their community in meaningful, productive ways; THEREFORE BE IT RESOLVED THAT Council of the Town of Parry Sound urges its citizens to celebrate the inclusion in our community of people who have been labelled as having a developmental disability.

CARRIED

9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.2 Operations 9.2.1 Parry Sound Drinking Water System - Summary Report for 2008

Spokesperson: Terry Brown, Manager of Water Systems/ORO


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RESOLUTION NO. 2009-15 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk WHEREAS, the Town of Parry Sound owns and operates the Parry Sound Drinking Water System (M.O.E. Designation Number 220000585), which has been categorized as a Large Municipal Residential Drinking Water System; and WHEREAS Ontario Regulation 170/03 (as amended) under the Safe Drinking Water Act (SDWA) requires, according to Schedule 22 – a Summary Reports for Municipalities, that all Large Municipal Residential Drinking Water Systems have a report prepared no later than March 31st of each year addressing the items detailed in the Regulation and is given to the members of Council in the case of a drinking water system owned by a municipality; THEREFORE BE IT RESOLVED THAT the Council of the Town of Parry Sound hereby acknowledges receipt of the report attached as Schedule “A” entitled:

Town of Parry Sound Tony Agnello Membrane Water Filtration Facility Large Municipal Residential Drinking Water System Summary Report for 2008, as prepared by Terry Brown, Manager of Water Systems/ORO.

CARRIED 9.3 Fire, Emergency Services 9.3.1 EMS budget approval 2009

Spokesperson: Sharon Montgomery-Greenwood, Director of EMS

RESOLUTION NO. 2009-16 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith THAT upon the recommendation of the EMS Advisory Committee the Council of the Town of Parry Sound does hereby approve the EMS budget for the calendar year of 2009 attached to this resolution as Schedule “A”. The following motion to table was proposed: MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman THAT the resolution be tabled to the February 17th, 2009 regular meeting of Council pending Council receipt of further information.

CARRIED TO TABLE 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.5.1 Council Remuneration - Council Member Absence

Spokesperson: Donna Besman, Manager of Administration & Human Resources

RESOLUTION NO. 2009-17 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR van der Valk THAT Council does hereby approve an exemption to By-law 2008-5173 , Schedule “A”, Section 2 for Councillor Sabourin for the calendar year 2008 for the following absences: March 4th, March 25th, April 1st, April 15th, July 2nd, August 12th , November 18th , December 2nd & December 16th, 2008.

CARRIED

9.6 Other Business

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL AGENDA - February 3rd, 2009

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Spokesperson: Mayor Richard Adams Council reviewed the memo provided regarding the Committee’s recommendations. General discussion centered around balancing the budget vs. providing the service. Most Councillors agreed there have been few complaints given the amount of snow fallen so far this winter. A number of recommendations have been implemented however, some recommendations impact the union contract. Overall Operations staff have done an excellent job. The following direction was proposed: Direction to Staff Approved ( for Follow-up ): That the Snow Removal Committee meet again in June as per their recommendation and that Mr. Sheridan provide comments regarding part time operators at that time and that the Snow Removal Committee recommendations made Dec. 2nd and Dec. 11th be provided to staff for comment to Council prior to the Committee meeting in June and to the Committee at the meeting in June.

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business

10.6.1 CONFIRMING BY-LAW NO: 2009-5294

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this 3rd day of February, 2009.

11. ADJOURNMENT Following notice given by the Mayor that the next regularly scheduled meeting of Council was on February 17, 2009, Council adjourned at 8:05p.m.

THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MINUTES - February 17TH, 2009

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DATE: February 17th, 2009TIME: 7:00 p.m. ( Closed Meeting 6:30 ) LOCATION: Children=s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. van der Valk, Clr. McGarvey

PRESENTATION(S):Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to thefollowing resolution:

RESOLUTION NO: 2009 -18MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR VAN DER VALKTHAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

e) litigation or potential litigation, including matters before administrative tribunals,affecting the municipality or local board. (OMB Prehearing Conference – 1636411Ontario Inc.)

CARRIED

1. AGENDA

1.1 Additions to Agenda9.6.1 (Bobby Orr Community Centre & Arena Renovation Steering Committee)

1.2 Prioritization of Agenda9.3.1


1.3.1 MOVED BY COUNCILLOR MCAULEYSECONDED BY COUNCILLOR KEITHTHAT the February 17th, 2009 Regular Council Meeting Agenda be approved ascirculated.

CARRIED


2. PUBLIC MEETING



3.1.1 MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT the February 3rd, 2009 Regular Council Meeting Minutes be approved ascirculated.

CARRIED


4. CORRESPONDENCE

4.1 West Parry Sound District Museum (WPSDM) request for 2009 funding.(Forwarded to Director of Finance and Administration)


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5. DEPUTATIONS

6. MAYOR & COUNCILLORS! REPORTS


RESOLUTION NO: 2009 - 19MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR VAN DER VALKTHAT Council authorize the Director of Community Development to submit planningcomments on behalf of the Town and attend a prehearing conference to be held inrelation to an appeal of Official Plan Amendment No. 1 of the Township of Seguin andan appeal of a refusal to enact a proposed amendment to Zoning By-law No. 93-1000 ofthe Township of Seguin by 1636411 Ontario Inc.

CARRIED

8. CONSENT AGENDA

8.1 Resignation of Board Member John Shipman – Parry Sound Hydro Corporation Board

RESOLUTION NO: 2009 - 20MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council for the Town of Parry Sound regretfully accepts the resignation of JohnShipman from the Board of the Parry Sound Hydro Corporation.

CARRIED



9.2 Operations

9.2.1 Tender - 4 X 4, ¾ Ton Regular Cab, Long Box Pickup TruckSpokesperson: Brian Sheridan, Director of Operations

RESOLUTION NO. 2009 - 21MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT Council accept the tender from L&H Motors for one (1) 2009 F250 4x4 Styleside3/4 Ton Pickup Truck in the amount of $28,737.03, including taxes and delivery andtrade-in of one (1) 2001 Ford F250, this tender being the second lowest tender of three(3) tenders received.

CARRIED

9.2.2 Tender – Two (2), 2-WD, ½ Ton Regular Cab Pickup Trucks Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION NO. 2009 - 22MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCGARVEYTHAT Council accept the tender from Bayview Chev-Pontiac-Buick-GMC for two (2)2009 Chevrolet Silverado 1500, 2-WD Regular Cab, ½ Ton Pickup Trucks in the amountof $18,193.00 each, including taxes and delivery, for a total of $36,386.00, this tenderbeing the lowest tender received from the (3) bidders.

CARRIED



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9.3.1 EMS Budget Approval 2009Spokesperson: Sharon Mongomery-Greenwood, Director of EMSTabled from the February 3rd, 2009 Meeting

RESOLUTION NO. 2009-16MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT upon the recommendation of the EMS Advisory Committee the Council of theTown of Parry Sound does hereby approve the EMS budget for the calendar year of 2009attached to this resolution as Schedule [email protected] VoteP. Borneman YesB. Keith NoD. McCauley YesJ. McGarvey YesW. Sabourin YesC. van Der Valk YesR. Adams Yes

CARRIED


9.4.1 Request to Recognize the Heritage Significance of the Town HallSpokesperson: Iain Laing, Director of Community Development

RESOLUTION NO. 2009 - 23MOVED BY COUNCILLOR MCCAULYSECONDED BY COUNCILLOR BORNEMANTHAT Council recognizes the heritage character of the existing Town Hall and commitsto consider the preservation of such character in any addition/renovation projectundertaken.

CARRIED


9.5.1 Amend Signing Authority and Change Credit Card PrivilegesSpokesperson: Brenda Dobson, Director of Finance, Administration

& POA Court Services

RESOLUTION NO. 2009 - 24MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT Council approves that any one of the following elected officials: Mayor RichardAdams, Councillor Paul Borneman, Councillor Dan McCauley, Councillor Bonnie Keith,Councillor Jamie McGarvey, Councillor Wilf Sabourin, Councillor Conrad van der Valkand any one of the following appointed officials: Rob Mens, Chief AdministrativeOfficer, Brenda Dobson, Director of Finance, Administration & POA Court Services,Donna Besman, Manager of Administration & Human Resources, and Kathy Gabers,Manager of Revenue are hereby authorized for and in the name of the Corporation fromtime to time and until further notice to the Canadian Imperial Bank of Commerce:

1) To draw, accept, sign, make, endorse, negotiate and dispose of all or any bills of exchange, promissory notes, cheques and orders for the payment of money; and

2) To pay and receive all monies and give acquittances for the same; and

3) To borrow money (whether by way of overdraft or otherwise, howsoever) mortgage, pledge, hypothecate, assign, deliver, and/or give to the same Bank as security for the monies borrowed or to be borrowed all or any of the present or future property and assets of the Corporation of every kind and whether real or


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personal, movable or immovable; and

4) To receive from the said Bank any negotiable instruments or other property andassets of the Corporation of every kind and give receipts therefore; and

5) To execute any agreement with or authority to the Bank relating to the bankingbusiness of the Corporation either generally or with regard to any particulartransaction; and

6) To transact generally with the said Bank any business they may see fit; and

7) To rent safety deposit boxes and have access thereto and to surrender the same;and

THAT Corporate credit cards be issued to the following people:

Mayor and CAO $5,000.00 limit each cardCouncillors $5,000.00 limit each cardDirector of Finance, Administration & POA Court $5,000.00 limit Director of Economic Development/ Leisure Services $5,000.00 limitDirector of Operations $5,000.00 limit Director of Community Services $5,000.00 limitDirector of Emergency Services $5,000.00 limit; and

THAT Resolution No: 2008-37 is hereby revoked.CARRIED

9.6 Other Business

9.6.1 BOCC/Arena Renovation Steering CommitteeSpokesperson: Councillor Paul Borneman


DIRECTION Approved ( for staff follow up ):THAT staff be directed to bring a report back to Council recommending membershipand terms of reference for the formation of an ad hoc Steering Committee to assist withthe planning and logistics of the renovation of the Bobby Orr Community Centre. Membership should include, but not be limited to, Brian Sheridan, Director ofOperations, April McNamara, Leisure Services Coordinator, Councillor Paul Borneman,Rob Beaumont, Admin. Assistant, the engineer involved with the design of the arena’srenovation as well as representatives from hockey and figure skating organizations andany other organization that utilizes the BOCC on a regular or ongoing basis. Plansreview and fact finding visits to recently renovated arenas in the surrounding area shouldbe included in the terms of reference.

CARRIED

10. BY-LAWS


10.1.1 Waubuno Beach – Concession Agreement – Community Living Parry SoundSpokesperson: April McNamara, Leisure Services Coordinator

BY-LAW 2009-5295Being a By-law to authorize the execution of an Agreement between Community LivingParry Sound and the Corporation of the Town of Parry Sound.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this17TH day of February, 2009.


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10.2 Operations




10.5.1 Fisheries and Oceans Agreement RenewalSpokesperson: Brenda Dobson, Director of Finance, Administration

& POA Court Services

BY-LAW 2009-5296Being a By-Law to enter into a Lease Agreement between the Corporation of the Townof Parry Sound and Her Majesty The Queen, in right of Canada, as represented by theMinister of Fisheries and Oceans, (Small Craft Harbours).

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this17TH, day of February, 2009.

10.6 Other Business

10.6.1 CONFIRMING BY-LAW NO: 2009-5297 Being a by-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this17TH, day of February, 2009.

11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting of Councilis on March 3rd, 2009, Council adjourned at 8:20 p.m.

________________________ __________________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MINUTES - March 3rd, 2009

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DATE: March 3rd, 2009TIME: 7:00 p.m. (Closed Meeting 6:30)LOCATION: Children=s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.


PRESENTATION(S):

Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to thefollowing resolution:

RESOLUTION NO: 2009 -025 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR BORNEMANTHAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

a) the security of the property of the municipality or local board;CARRIED

1. AGENDA


9.2.2 Terms of Reference - Ad Hoc Committee BOCC Steering Committee

1.2 Prioritization of Agenda


1.3.1 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR BORNEMANTHAT the March 3rd, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED


2. PUBLIC MEETING



3.1.1 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR KEITHTHAT the February 17th, 2009 Regular Council Meeting Minutes be approved ascirculated.

CARRIED


4. CORRESPONDENCE

4.1 Community Living Parry SoundRe: Request for use of Town property for community garden project.

(Forwarded to Director of Operations-Response Attached)


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4.2 Municipality of McDougallRe: Support of the Municipality of Whitestone’s Resolution 2008-493 with respect to theEmergency Medical Services budget, partners levy and new positions.

(Forwarded to Director of EMS)

4.3 Joel Kennedy, President of the Parry Sound Law AssociationRe: Request for temporary designation of “no pay” parking spaces on Miller Street due toCourt House Renovation and temporary loss of all rear building parking spaces.

(Forwarded to By-law Enforcement Officer - Response attached)

4.4 Letter from Nick SlaterRe: Request for Recognition

(Forwarded to C.A.O.)

4.5 Letter from Belvedere Heights Board of ManagementRe: 2009 Operating Levy

(Forwarded to Director of Finance and Administration for budget consideration)

5. DEPUTATIONS

5.1 Staff Sergeant P.E. Jollymore, OPP West Parry Sound DetachmentRe: Presentation of Business Planning results for 2008.

Staff Sergeant Jollymore reviewed the results of the OPP West Parry Sound DetachmentBusiness Plan for 2008. He provided clearance rates, discussed the diversification of thearea’s communities and provided various statistics on police services.

5.2 Paul Wills, District Manager, Muskoka Containerized ServicesRe: Customer relations and current recycling markets.Deputation withdrawn with apologies. Information from MCS was provided to Councilfor their review.

5.3 Ron Slater - Senior Citizen, West Parry Sound AreaMr. Slater read a letter to Mayor and Council relative to correspondence to Council fromhis son Nick Slater of Zeuter Development Corporation. In addition to his thanks, Mr.Slater made a request for an additional letter of support from all of Council to TonyClement, MP for Parry Sound-Muskoka, for Zeuter Development Corporation’s efforts toaccess funding to offset the cost of expanding wireless internet throughout the WestParry Sound District. Mr. Slater provided a hard copy of his letter to Council along withletters of support from Township of Carling and the West Parry Sound Health Centre.


Direction Approved for (Staff Follow-up)That staff be directed to provide a letter of support from Council to Tony Clement, MP forParry Sound-Muskoka, for Zeuter Development Corporation’s efforts to access fundingto offset the cost of expanding wireless internet throughout the West Parry SoundDistrict. To be brought forward to the next meeting of Council March 17, 2009.

CARRIED

6. MAYOR & COUNCILLORS� REPORTS

Mayor and Councillors gave reports on meetings attended and matters arising.


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7.1 By-law 2009 -5298 Being a By-law to authorize the execution of a Confidentiality Agreement between theCorporation of the Town of Parry Sound, Parry Sound Hydro Corporation and LPFInfrastructure Fund, a limited partnership existing under the laws of the Province ofOntario, by its general partner, FENGATE LPF GP Inc., for access to Parry Sound HydroCorporation records.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this 3rd

day of March, 2009.

8. CONSENT AGENDA

8.1 Earth Hour - March 29th, 2009

Resolution 2009 - 26 MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR BORNEMANWHEREAS climate change is having devastating effects all over the world, and WHEREAS Earth Hour is a global lights-out event coordinated by the World WildlifeFund (WWF), and

WHEREAS the first Earth Hour was in Sydney Australia, March 31, 2007 and 2.2.million people and 2100 Sydney businesses turned off their lights for one hour - EarthHour. This massive collective effort reduced Sydney’s energy consumption by 10.2% forone hour, which is equivalent effect of taking 48,000 cars off the road for one hour.

AND WHEREAS millions of people around the world will show their support for actionon climate change by turning off their lights for Earth Hour - March 29, 2009 at 8:30p.m., and

WHEREAS an important part of the Town's Strategic Direction is to protect and enhancethe natural environment, and

WHEREAS the Town of Parry Sound is concerned about its citizens’ health and climatechange, and

WHEREAS the community accepted Council’s challenge of Earth Hour in March 29,2008 and saved 1.6% energy, and

WHEREAS Council’s goal is to have at least 2000 people participating by turning offtheir lights and making Parry Sound as dark as possible for one hour,

NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sounddeclares March 28, 2009 at 8:30.p.m. “EARTH HOUR” in Parry Sound and inviteeveryone to participate - residents and businesses alike. Show your commitment to fightclimate change and see the difference we can make when we all work together.

TURNS YOUR LIGHTS OFF FOR ONE HOUR (EARTH HOUR) ON MARCH 28,2009 AT 8:30 P.M. We urge all citizens to register your participation athttp://earthhour.org/user/BvIS

CARRIED

8.2 Energy Conservation Week - May 17 - 23, 2009

Resolution 2009 - 27MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYWHEREAS Council for the Town of Parry Sound wishes to remind its citizens the needfor collective action in reaching the province’s short and long-term energy conservationgoals, and

WHEREAS Council wishes to promote a “culture of conservation” among its residents,businesses and organizations that will save them money and will benefit the environment,

NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sounddeclares the week of May 17 - 23, 2009 Energy Conservation Week and invites everyone


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to participate in reducing their energy consumption. More information about EnergyConservation Week is available at: www.engergyconservationweek.ca

CARRIED



9.1.2 Auxiliary Rooms/Charles W. Stockey Centre for the Performing Arts: Full Day Rental FeeSpokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

Resolution 2009 - 28MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR VAN DER VALKTHAT Council approves a daily rental rate for the auxiliary rooms at the Charles W.Stockey Centre for the Performing Arts, as follows:

$200./day + GST - for rentals occurring during regular operating hours$350./day + GST - for rentals occurring during non-operating hours

CARRIED

9.2 Operations

9.2.1 Mike Crisp Tree IssueSpokesperson: Rob Mens, C.A.O.

Direction Defeated (for Staff Follow-up)THAT Mr. Mike Crisp be advised that to maintain consistency with the Town’s treeremoval maintenance policy and practices, the tree adjacent to his property at 80 RiverSt. will not be removed.

DEFEATED

Direction Approved (for Staff Follow-up)THAT staff be directed to remove the tree and that the owner be asked to plant two newtrees in its place, at the owner’s expense.

CARRIED

9.2.2 Terms of Reference - Ad Hoc Bobby Orr Community Centre (BOCC) RenovationCommitteeSpokesperson: Brian Sheridan/Paul Borneman

Resolution 2009 - 29MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR VAN DER VALKTHAT Council accept the attached Terms of Reference for the Ad Hoc BOCCRenovation Steering Committee pending the R & R from the Director of Operations.

CARRIED



9.4.1 Approval of Member & Director - Parry Sound Municipal Non-Profit Housing CorporationSpokesperson: Iain Laing, Director of Community Development, Building, By-law

Resolution 2009 - 30MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT Darrin O’Brien be approved as a member and Director of the Parry SoundMunicipal Non-Profit Housing Corporation.

CARRIED


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9.5.1 Financial Support of myCommunity ProgramSpokesperson: Brenda Dobson, Director of Finance and Administration and POA

Court Services

Resolution 2009 - 31 MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT Council approve the Town’s participation in the “my Community CSS Canada”for another 18 month program term at a cost of $ 1,155.00 including GST.

CARRIED

9.6 Other Business

10. BY-LAWS


10.1.1 Agreement: The Breath Productions & Designs/Town of Parry SoundSpokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

BY-LAW 2009 - 5299Being a By-Law to authorize the execution of an agreement between the Corporation ofthe Town of Parry Sound and The Breath Productions & Designs for the provision oftechnical expertise and facility management at the Charles W. Stockey Centre for thePerforming Arts & Bobby Orr Hall of Fame.

READ a FIRST time,

The following amendments to the agreement were proposed:

MOVED BY COUNCILLOR KEITHSECONDED BY COUNCILLOR MCCAULEY1) 3% increase in 20092) 3% increase in 20103) Remove the $20.00/month cell phone allowance.4) Reimbursement of cell phones calls by receipt only.

DEFEATED

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED this 3rd day ofMarch, 2009.

10.2 Operations




10.6 Other Business


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10.6.1 CONFIRMING BY-LAW NO: 2009 - 5300Being a by-law to confirm the proceedings of Council.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this 3rd

day of March, 2009.

11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting ofCouncil is on March 17th, 2009, Council adjourned at 8:20 p.m.

THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MINUTES - March 17th, 2009

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DATE: March 17th, 2009TIME: 7:00 p.m. (5:30 p.m.)LOCATION: Children=s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Keith, Clr. McCauley, Clr. Sabourin, Clr. van

der Valk, Clr. McGarvey

PRESENTATION(S):


RESOLUTION NO: 2009 -033 MOVED BY COUNCILLOR KEITHSECONDED BY COUNCILLOR VAN DER VALKTHAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

a) the security of the property of the municipality or local board. (Temporary OfficeSpace, Parry Sound Hydro)

b) personal matters about an identifiable individual, including municipal or local boardemployees. (Personnel)

c) a proposed or pending acquisition or disposition of land by the municipality or localboard. (Property Near Arena-North Side of Mary St.)

CARRIED

1. AGENDA

1.1 Additions to Agenda8.4 Ontario Small Urban Municipalities - Mayor Richard Adams’ Nomination to

serve on the Executive Committee.Spokesperson: Conrad van der Valk

9.5.1.1 Water and Wastewater Administration and Overhead Fees 2008Spokesperson: Brenda Dobson, Director of Finance and Administration, POACourt Services

7.1 Iain Laing’s Performance ReviewSpokesperson: Rob Mens, C.A.O.

1.2 Prioritization of Agenda 9.4.3 and 9.4.4


1.3.1 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR KEITHTHAT the March 17th, 2009 Regular Council Meeting Amended Agenda be approved ascirculated.

CARRIED


2. PUBLIC MEETING




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3.1.1 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR SABOURINTHAT the March 3rd, 2009 Regular Council Meeting Minutes be approved as circulated.

CARRIED


4. CORRESPONDENCE

4.1 Joe Cressy, Polaris InstituteRe: Request for Mayor and Council to promote the consumption of tap water over bottledwater.

(Forwarded to Director of Operations, Brian Sheridan)

4.2 Anelia Coppes, CoChair of Parry Sound High School, School CouncilRe: Request a review of the fee schedule for their performing student groups at theStockey Centre.

(Forwarded to Director of Economic Development & Leisure Services, Lynn Middaugh -Letter Responded to and Meeting Date Scheduled)

4.3 Mac Bain, Chairperson, Board of HealthRe: 2009 Monthly Levy Payment Schedule

(Forwarded to Director of Finance & Administration, POA Court Services, BrendaDobson)

4.4 Correctional Service CanadaRe: Thanks for declaring Restorative Justice Week November 16-23rd, 2008.

(Forwarded to File)

4.5 Letter to the Honourable Tony Clement.Re: Council support of Zeuter Development Corporation

(Letter Attached)

5. DEPUTATIONS

5.1 One Kids Place - Adele Kirby, Manager of Client Services, Parry Sound Muskoka andand Denis Filiatrault, Manager of Human Resources and Health Care Records.

A power point presentation was provided to outline One Kids Place services in Muskoka,Nipissing, and Parry Sound Districts. One Kids Place is a charitable, non-profitchildren’s treatment centre that provides rehab services to children and youth withcommunication, development and physical disabilities. One Kids Place provides onedoor access for services for children with these disabilities and has one centre located inParry Sound at the Parry Sound Mall, one in North Bay and one in Huntsville.

One Kids Place is currently in the middle of a fund raising campaign to building a newtreatment centre in North Bay. The total cost of the project is $15.5M and of that theirgoal within the communities served is to raise $6.5M. They have already receivedcommitments for $4.3M of the $6.5M and have $2.2M left to raise. Based on the level ofother municipal contributions toward the construction of the new Children’s TreatmentCentre, they are requesting financial support of $151,268.00 from the Town of ParrySound.


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They will be doing presentation to all municipalities within the three Districts to ask forfinancial assistance.

5.2 Parry Sound Community Development Department - Tammy Purdy, MLEO, Earth Hour - March 29th, 8:30 p.m.Ms. Purdy showed Council and members of the public a video about Earth Hour andchallenged all residents to shut down unnecessary power and lights for one hour onMarch 29th, 8:30 p.m.

During Earth Hour in 2008 the Town of Parry Sound realized 1.6% energy savings. Thegoal this year is to realize a 4% savings.

6. MAYOR & COUNCILLORS� REPORTS



7.1 Performance Review - Iain Laing, Director of Community DevelopmentSpokesperson: Rob Mens, C.A.O.

Resolution 2009 -033 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR SABOURINTHAT Iain Laing’s March 17, 2009 Performance Review be accepted as provided.

CARRIED

8. CONSENT AGENDA

8.1 Child Find Ontario’s 18th Green Ribbon of Hope Month - May

Resolution 2009 -034MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR KEITHWHEREAS over 60,000 children were reported missing last year in Canada andthousands more are the victims of exploitation; and

WHEREAS children and families in Ontario are victims of this tragedy; and

WHEREAS increased awareness of the problem is needed to help reduce the incidence ofmissing children and teenagers, as well as to help locate missing children; and

WHEREAS this is a community issue, not just a family one; and

WHEREAS a Missing Child is Everyone’s Responsibility; and

WHEREAS this month is set aside to rekindle new hope in the search for all missingchildren; and

WHEREAS this month supports National Missing Children’s Day on May 25th; and isalso Child Find Ontario’s 25th Anniversary;

NOW THEREFORE BE IT KNOWN THAT Council for the Town of Parry Sounddoes hereby proclaim the month of May 2009 as Missing Children’s Month in ParrySound and join Child Find Ontario and all law enforcement agencies in urging citizens inOntario to remain vigilant in our common desire to protect and nurture the youth ofOntario.

CARRIED


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8.2 Muskoka/Parry Sound Sexual Assault Services - Tag Day Fundraiser - Saturday May 30,2009.

Resolution 2009 - 035MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR KEITHTHAT Council for the Town of Parry Sound declares Saturday May 30th, 2009 a Tag Dayfor fundraising for the Muskoka/Parry Sound Coordinated Sexual Assault ServicesOrganization.

CARRIED

8.3 West Parry Sound Health Centre - Tag Days - August 7th and 8th, 2009.

Resolution 2009 - 036MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR MCGARVEYTHAT Council for the Town of Parry Sound declares Friday and Saturday August 7th and8th, 2009 a Tag Day for fund raising for the West Parry Sound Health Centre.

CARRIED

8.4 Ontario Small Urban Municipalities - Mayor Richard Adams’ Nomination to serve onExecutive CommitteeSpokesperson: Councillor Conrad van der Valk

Resolution 2009 - 037MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR MCGARVEYTHAT Council for the Town of Parry Sound approves the nomination of Mayor RichardAdams to serve on the Ontario Small Urban Municipalities (OSUM) ExecutiveCommittee, part of the Association of Municipalities of Ontario (AMO).

CARRIED



9.1.1 2009 Municipal Assistance Program AllocationsSpokesperson: Lynn Middaugh, Direction of Economic Development & Leasure Services

Resolution 2009 - 039 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR KEITHTHAT Council approve the 2009 Municipal Assistance Program allocations per theattached, Schedule “A”, conditional on all approved applicants submitting their 2008Municipal Assistance Program Post Project Reports, if applicable, prior to receiving their2009 grant.

CARRIED

9.1.2 Swim Program Fee ScheduleSpokesperson: April McNamara, Leisure Services Coordinator

Resolution 2009 - 040MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR MCGARVEYTHAT Council of the Corporation of the Town of Parry Sound approve the rates attachedas Schedule “A” for the 2009 Swim Program at Waubuno Beach.

DEFEATED


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9.2 Operations



9.4.1 Consent Application B4/2009(PS) - Jack Tranter - 40 & 42 Gibson StreetSpokesperson: Iain Laing, Director of Community Development

Resolution 2009 - 041MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR MCGARVEYTHAT Council support Consent Application No. B4/2009(PS) - Tranter - 40 & 42 GibsonStreet conditional on the installation of a dedicated water service to 42 Gibson Street andthe provision of confirmation that a dedicated sewer service, natural gas service (if theproperties are serviced with natural gas) and Bell phone line service to both 40 and 42Gibson Street are in place.

CARRIED

9.4.2 Consent Application B7/2009(PS) - Judith Anne Cargill - 38 Greenwood CrescentSpokesperson: Iain Laing, Director of Community Development

Resolution 2009 -042MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR SABOURINTHAT Council supports Consent Application No. B7/2009(PS) - Cargill - 38 GreenwoodCrescent conditional on the payment of a cash in lieu of parkland dedication fee of$2,032.00.

CARRIED

9.4.3 Request to Repeal Designation By-law - 41 Church StreetSpokesperson: Iain Laing, Director of Community Development


Direction Defeated (for staff follow up)THAT the Director of Community Services investigate the development of a policy forthe Town of Parry Sound to provide financial assistance to owners of heritage designatedbuildings.

DEFEATED

Resolution 2009- 038MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR KEITHTHAT Council approves the request from Alan and Charlotte Stein to repeal the heritagedesignation of 41 Church Street and directs staff to proceed with the repeal ofdesignation process for this property.

CARRIED

9.4.4 Amendment to Sign By-law - Factual, Add another temporary exemptionSpokesperson: John Este, Chief Building Official


Direction Approved (for staff follow up)THAT Council directs staff to bring forward a by-law to amend the sign by-law per theattached draft by-law.

CARRIED


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9.5.1 Approval to Transfer to ReservesSpokesperson: Brenda Dobson, Director of Finance, Administration and POA CourtServices

Resolution 2009 -043MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR KEITHTHAT Council authorize the following list of transfers to reserves for the budget year2008 and to be included in the 2009 budget year:

< Working Capital - property taxes under appeal $ 378,395.34< Facade Program $ 72,147.32< Computer hardware replacements $ 30,000.00< Firehall Keyless Entry/Security System $ 5,100.00< Kinsmen Storage Shed $ 50,000.00< Cemeteries Outfront Mower $ 17,000.00< Bridge Construction $ 114,076.77< Waubuno Park Retaining Wall $ 14,725.98

and,

THAT Council further authorize the following list of transfer to reserves for the budgetyear 2008 to offset future capital costs:

< Stockey Centre - New Capital $ 27,244.47< Bobby Orr Hall of Fame $ 52,159.00< Stockey Centre - Building Deficiencies $ 49,558.54< Waterworks Surplus Funds $ 264,648.35< Wastewater Surplus Funds $ 350,836.44

CARRIED

9.5.1.1 Water and Wastewater Administration and Overhead Fees 2008Spokesperson: Brenda Dobson, Director of Finance and Administration, POA CourtServices

Resolution 2009 -044MOVED BY COUNCILLOR KEITHSECONDED BY COUNCILLOR MCGARVEYTHAT the 2008 Water and Wastewater administration and overhead fees in the amountof $27,500 per business unit be approved for allocation in 2008, as outlined on theanalysis attached as Schedule “A” to this resolution.

CARRIED

9.6 Other Business

10. BY-LAWS


10.2 Operations



10.4.1 Noise By-lawSpokesperson: Tammy Purdy, MLEO


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BY-LAW 2009 - 5301Being a By-law to prohibit and regulate noise within the municipality and to repeal By-law 80-2856.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this17TH day of March, 2009.


10.6 Other Business


READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this17TH day of March, 2009.

11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting of Councilis on April 7th, 2009, Council adjourned at 8:25 p.m.

______________________________ ____________________________Mayor, Richard Adams Clerk, Rob Mens

THE CORPORATION OF THE TOWN OF PARRY SOUNDSPECIAL COUNCIL MINUTES - March 24th, 2009

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DATE: March 24th, 2009TIME: 5:30 p.m.LOCATION: Operations Centre (50 Seguin Street)MEMBERS PRESENT: Mayor Adams, Clr. Keith, Clr. McCauley, Clr. Sabourin, Clr. van

der Valk, Clr. McGarvey, Clr. Borneman

STAFF PRESENT: B. Sheridan, I. Laing, R. Mens, B. Dobson, L. Middaugh, S.Montgomery-Greenwood, L. Green

PRESENTATION(S):

1. AGENDA




1.3.1 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR MCCAULEYTHAT the March 24th, 2009 Special Council Meeting Agenda be approved as circulated.


2. PUBLIC MEETING




4. CORRESPONDENCE

5. DEPUTATIONS

6. MAYOR & COUNCILLORS’ REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA

8. CONSENT AGENDA


9.1 Economic Development & Leisure Services

9.2 Operations


9. 4 Community Development, Building, By-law


9.5.1 Unfinanced Capital Outlay - Charles W. Stockey CentreSpokesperson: Brenda Dobson, Director of Finance & Administration, POA Court

Services


-2-Resolution 2009-045 MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR KEITH

THAT Council approve a reduction in the “Unfinanced Capital Outlay” relating to theCharles W. Stockey Centre in the amount of $ 54,423.32 for the year-ended December31st, 2008 in addition to the $ 23,566.29 raised in 2008 through Capital Surcharges onTicket Sales and Donations.

CARRIED

9.5.2 2009 Preliminary BudgetSpokesperson: Brenda Dobson, Director of Finance & Administration, POA Court

Services

Direction Approved (for staff follow up)THAT staff be directed to retain expert legal counsel to investigate the value ofrepresentation at the Assessment Review Board hearing re: Lakeland Long Term CareFacility.

CARRIED

Direction Approved (for staff follow up)THAT staff be directed to prepare an RFP for design and specifications of the skateboardpark.

CARRIED

Direction Approved (for staff follow up)THAT staff be directed to research services related to the capital funding request for OneKid’s Place.

CARRIED

Direction Approved (for staff follow up)THAT the Director of Finance and Administration be directed to prepare the budget, asreviewed and approved this evening, for the April 7th Council meeting.

CARRIED

9.5.3 2009 Pre-Budget ApprovalSpokesperson: Brenda Dobson, Director of Finance and Administration, POA

Court Services

Resolution 2009-046 MOVED BY COUNCILLOR KEITHSECONDED BY COUNCILLOR MCCAULEY

THAT Council of the Corporation of the Town of Parry Sound approve the followingexpenditures relating to the 2009 fiscal year prior to the adoption of the 2009 Budget:

Operations/Environmental Services DepartmentCemeteries - Outfront Mower $ 17,000. ReservesNorth Road Rebuild $ 50,000. ReservesBridge Construction $ 750,000. Reserves $ 450,000.00

2009 budget $ 300,000.00Kinsmen Storage Shed $ 50,000. ReservesWaubuno Park Walkways/Retaining Wall $ 25,000. Reserves

Old Pumphouse Roof $ 10,000.Parks Furniture $ 6,000.Market Square Lighting $ 18,000.Lower sanitary Dam Rehab Design $ 25,000.Tree replacement $ 15,000.Rebuild Queen, Spruce & Cedar $ 150,000.


-3-Fitness trail washouts $ 10,000.

William Street Sewer Separation $ 100,000. Wastewater user ratesRehabilitation Manholes & Catchbasins $ 100,000. Wastewater user ratesStorm Sewer Camera Survey $ 35,000. Wastewater user ratesAsset Management Study $ 40,000. Wastewater user rates/reservesWilliam Street & Cascade re-build design $ 50,000. Water user ratesWater Plant Chlorination System $ 20,000. Water user ratesSource Water Protection\Drinking

Water Standards $ 100,000. Water user rates/reservesAsset Management Study $ 40,000. Water user rates/reserves

Other DepartmentsOfficial Plan Review $ 15,000.Information Technology - increase budget $ 80,000. ReservesTown Hall Project - prior approval up to $ 100,000. Reserves

CARRIED

9.6 Other Business

10. BY-LAWS


10.2 Operations




10.6 Other Business

10. ADJOURNMENTThe Special Council Meeting adjourned at 8:10 p.m.

__________________________ _______________________Mayor Richard Adams Rob Mens, Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUNDCOUNCIL MINUTES - April 7th, 2009

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DATE: April 7th, 2009TIME: 7:00 p.m. (Closed Meeting 5:30 p.m.)LOCATION: Children=s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.


PRESENTATION(S):


RESOLUTION NO: 2009 - 47MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR BORNEMANTHAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

a) the security of the property of the municipality or local board. (Parry Sound Hydro)

b) personal matters about an identifiable individual, including municipal or local boardemployees. (Personnel).

CARRIED

1. AGENDA


1.2 Prioritization of Agenda9.4.5., 9.4.6


1.3.1 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR SABOURINTHAT the April 7th, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED


2. PUBLIC MEETING



3.1.1 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR KEITHTHAT the March 17th, 2009 Regular Council Meeting Minutes and the March 24th, 2009Special Meeting Minutes be approved as circulated.

CARRIED


Councillor Keith complimented Brian Sheridan and the Operations department regardingtheir attention to pot hole repairs throughout the Town.


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4. CORRESPONDENCE

4.1 Seguin Councillor Doug Sainsbury, Parry Sound Area Municipal AirportRe: 2009 Budget(Forwarded to the Director of Finance, Administration & POA Court Services )

4.2 Susan Hrycyna, President, Georgian Jumpers Jump Rope TeamRe: Thank you letter for financial support( Forwarded to File )

4.3 Linda Viejou and Wendall FisherRe: Request to make Clean Air Day/Week into Clean Air Month( Forwarded to the By-law Enforcement Officer )

5. DEPUTATIONS

5.1 Marianne King-Wilson, Save ParadiseRe: Belvedere Heights Site Plan Ms. Wilson informed Council that the Community appreciates Council’s support to keepthe view from Belvedere Heights beautiful. Ms. King-Wilson provided a handout ofwhat it looks like now, what it would look like with additional parking space and what itcould look like if the green space is preserved. Save Paradise encourages the Town’scontinued support to preserve this green space.

5.2 Bob Bradey, Chair, Parry Sound Municipal Non-Profit Housing CorporationRe: Proposed St. Joseph’s Hospital ConversionMichael Copas and Bob Bradey spoke about this proposal that has been in the works forthe last 18 months. Phase I will contain 61 large and small units. This proposedrenovation will fill the express need for affordable apartments in Parry Sound. Theproposal will also try to meet LEED requirements. Mr. Bradey hopes that Council willconsider their request for support of their proposal.

5.3 Margaret Walton, Professional Land Use Planner, Representing Belvedere Heights Boardof Management. Re: Site Plan Approval application submitted on behalf of the Belvedere Board for thedevelopment of a public park including a 24 space parking lot on lands located acrossfrom the old age home at 21 Belvedere Avenue.

Ms. Walton provided a handout for the design of the development. The Board ofManagement is fully aware of the issues surrounding this site. They hoped to find asolution by creating a public amenity available to everyone that addresses the problemsthat have been raised and that allows public access and enjoyment of the site. The Boardof Management does have the right to proceed with an application to have the Heritagedesignation reviewed and to appeal to the Ontario Municipal Board should the site planapplication be denied. It is hoped that Council will approve the site plan or at least defertheir decision to allow further discussion.

6. MAYOR & COUNCILLORS’ REPORTS



7.6.3 Brian Sheridan - Annual Performance ReviewSpokesperson: Rob Mens, C.A.O.


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RESOLUTION 2009 - 48MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITHTHAT Brian Sheridan’s April 7th, 2009 Performance review be accepted as provided.

CARRIED

8. CONSENT AGENDA

8.1 Algonquin Regiment Veterans’ Association - Declaration of May 1st to 4th as AlgonquinRegiment Weekend

RESOLUTION 2009 - 49MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYWHEREAS Council for the Town of Parry Sound supports the performance of theAlgonquin Regiment Veterans’ raising of the Canadian and Algonquin Regimental flagsat their Honour Roll at the Rotary and Algonquin Regiment Fitness Trail on Sunday,May 3, 2009, and

WHEREAS Council is honoured to fly the Algonquin Regimental Flag at the Town Hallduring May 1st to May 4th, 2009,

NOW THEREFORE BE IT KNOWN THAT Council for the Town of Parry Sounddoes hereby proclaim May 1st to 4th, 2009 as Algonquin Regiment Weekend.

CARRIED

8.2 Pitch-In Canada Week - April 19 - 26th, 2009

RESOLUTION 2009 - 50MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHWHEREAS hundreds of thousands of Canadians show their concern for the environment and their communities each year by participating in PITCH-IN CANADA projects to: Clean up and rejuvenate local neighborhoods, green spaces, ravines,waterways and illegal dump sites; restore habitats; and to establish composting andrecycling projects;

AND WHEREAS PITCH-IN CANADA, a national, community-based organizationcomprised of eco-action and community volunteers, believes that maintaining a qualityenvironment and encouraging civic pride is everyone’s responsibility;

AND WHEREAS PITCH-IN CANADA encourages voluntary action to: Keepcommunities clean and beautiful and restore and maintain a healthy environment;

NOW THEREFORE LET IT BE KNOWN that the Council of the Town of ParrySound does hereby declare the week of April 20 - 26, 2009 as “PITCH-IN CANADAWeek” in Parry Sound and invites all citizens in our community to actively support thecampaign.

CARRIED

8.3 Ontario Coaches Week - April 18 - 26, 2009

RESOLUTION 2009 - 51MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR VAN DER VALKWHEREAS Council for the Town of Parry Sound recognizes the many volunteer coachesthat help bring quality sport programs to thousands of children throughout Canada and themany volunteer coaches within our community, and


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WHEREAS Council recognizes that good coaches can positively influence a child’s self-confidence and attitude toward sport and fitness and health as a lifelong pursuit,

NOW THEREFORE LET IT BE KNOWN that the Council of the Town of ParrySound does hereby declare the week of April 18 - 26, 2009 Coaches Week and invites thecommunity, sport clubs and schools to support the campaign.

CARRIED

8.4 Parry Sound Animal Rescue Services (PSARS) - Tag Day May 2nd, 2009

RESOLUTION 2009 - 52MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITH THAT Council for the Town of Parry Sound declares Saturday May 2nd, 2009 a Tag Dayfor fund-raising for the Parry Sound Animal Rescue Services (PSARS).

CARRIED



9.2 Operations

9.2.1 Pavement Markings TenderSpokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 55MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council accept the tender from Provincial Maintenance for pavement markings asfollows:

41.4 kms Yellow Ctre Line @ $190.00/km = $ 7,866.0010 kms Broken White Line @ $180.00/km = $ 1,800.00190 - Directional Arrows @ $ 25.00/each = $ 4,750.00

$14,416.00

taxes extra, this tender being the lowest tender of two (2) tenders received.CARRIED

9.2.2 Grass Seed and Fertilizer TenderSpokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 56 MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITH THAT Council accept the tender from General Seed Company in the amount of $3.30per kg, taxes extra, for 1500 kgs of grass seed, this being the lowest tender of two (2)tenders received; and

FURTHER that Council accept the tender from Ontario Seed Company, in the amountof $6.84 per 9 kg bag, taxes extra, for 10,000 kgs of 10-6-4 fertilizer, this being the onlytender received.

CARRIED




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9.4.1 Town of Parry Sound Accessibility PlanSpokesperson: Tammy Purdy, MLEO

RESOLUTION 2009 - 57 MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR VAN DER VALKTHAT Council approves the 2009 Accessibility Departmental Plan, attached as Schedule“A” and direct that staff implement the plan.

CARRIED

9.4.2 Clean Air DaySpokesperson: Tammy Purdy, MLEO

DIRECTION Approved (for direct staff follow-up)That Council direct staff to extend the Clean Air Day, June 3, 2009, initiative from oneweek to one month, being the month of June.

CARRIED

9.4.3 Amendment to Sign By-law - Event Advertising on Road AllowancesSpokesperson: John Este, CBO

DIRECTION (for direct staff follow-up):THAT Council directs staff to bring forward a by-law to amend the sign by-law per theApril 7th, 2009 R & R provided.

The following amendments were proposed:

THAT the following changes be made to the by-law:Item K - Change the allowable days to display an event sign from 90 days to 30 days.Item N - Ensure that a refund will apply on a pro-rated basis for displacement of a sign.

The direction with amendments was then considered:

DIRECTION Approved (for direct staff follow-up):THAT Council directs staff to bring forward a by-law to amend the sign by-law per theApril 7th, 2009 R & R provided with the following amendments:

Item K - Change the allowable days to display an event sign from 90 days to 30 days.Item N - Ensure that a refund will apply on a pro-rated basis for displacement of a sign.

CARRIED

9.4.4 Amendment to Sign By-law - Sandwich Board Signs DowntownSpokesperson: John Este, CBO

DIRECTION Approved (for direct staff follow-up):THAT Council directs staff to bring forward a by-law to amend the sign by-law per theApril 7, 2009 R & R provided.

CARRIED

9.4.5 Site Plan Approval Application - The Board of Management of the Parry Sound WestHome for the Aged - Belvedere AvenueSpokesperson: Iain Laing, Director of Community Development

RESOLUTION 2009 - 53 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITHTHAT the Site Plan Approval application submitted on behalf of the Board ofManagement of the Parry Sound West Home for the Aged for the development of apublic park including a 24 space parking lot on lands located across from the old agehome at 21 Belvedere Avenue be denied.


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Recorded Vote:P. Borneman YesB. Keith YesD. McCauley YesJ. McGarvey YesW. Sabourin NoC. van der Valk YesR. Adams Yes

CARRIED

9.4.6 Proposed St. Joseph’s Hospital Conversion - Resolution of SupportSpokesperson: Iain Laing, Director of Community Development

RESOLUTION 2009 - 54 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR BORNEMANTHAT Council supports the proposed conversion of the former St. Joseph’s Hospital toresidential uses by the Parry Sound Municipal Non-Profit Housing Corporation and thatCouncil authorizes the waiving of all planning application, building permit anddevelopment fees related to this project.

The following amendment was proposed:

MOVED BY COUNCILLOR KEITHSECONDED BY COUNCILLOR MCCAULEYTHAT the fees for the planning application, building permit and development fees bepayable 1 year after construction is complete.

DEFEATED

RESOLUTION 2009 - 54 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR BORNEMANTHAT Council supports the proposed conversion of the former St. Joseph’s Hospital toresidential uses by the Parry Sound Municipal Non-Profit Housing Corporation and thatCouncil authorizes the waiving of all planning application, building permit anddevelopment fees related to this project.

CARRIED


9.5.1 Updated Business Planning GuidelinesSpokesperson: Rob Mens, C.A.O.

RESOLUTION 2009 - 58 MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT the updated Business & Strategic Planning guidelines be approved as attached.

CARRIED

9.5.2 Departmental Goal PlansSpokesperson: Rob Mens, C.A.O.

RESOLUTION 2009 - 59 MOVED BY COUNCILLOR VAN DER VALKSECONDED BY COUNCILLOR MCCAULEYTHAT the 2009 Departmental Goal Plans, as contained in the attached Schedule “A”Goal Plan Summary Report-April 7, 2009, be adopted for implementation.

CARRIED


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9.6 Other Business

9.6.1 Municipal Office Budget ApprovalSpokesperson: Rob Mens, C.A.O.

RESOLUTION 2009 - 60 MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHThat the Municipal Office Renovation & Expansion Project as outlined in the April 7,2009 R&R proceed with a second floor to include accommodating the CommunityBusiness & Development Centre and long term needs of the Town.

Recorded Vote:P. Borneman YesB. Keith NoD. McCauley NoJ. McGarvey YesW. Sabourin Yesvan der Valk YesAdams Yes

CARRIED

10. BY-LAWS


10.2 Operations


10.3.1 Agreement with IBI Group for EMS Service ReviewSpokesperson: Sharon Montgomery-Greenwood, Director, Emergency Services

BY-LAW 2009 - 5303Being a By-law to Authorize the Execution of a Contract for the retention of IBI Groupas consultant for a review of the Parry Sound District ambulance service delivery system.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this7TH day of April, 2009.


10.4.1 Amendment to Traffic By-law 2007-5095Spokesperson: Tammy Purdy, MLEO

BY-LAW 2009 - 5304 Being a By-law to amend Traffic By-law 2007-5095 section 4.1(c)(ii).


DIRECTION Approved (for direct staff follow-up):THAT staff return an amendment to this by-law to Council to designate the alternate areaas indicated on the R & R.


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10.4.2 Site Plan Approval Application - Parry Sound Cycle and Sport Ltd. - 64 Bowes StreetSpokesperson: Iain Laing, Director of Community Development

BY-LAW 2009 - 5305Being a By-law to grant Site Plan Approval and authorize the execution of a DevelopmentAgreement with Parry Sound Cycle and Sport Ltd.



10.5.1 Amendments to Fees and Services By-lawSpokesperson: Jackie Boggs, Deputy Clerk, E.A.

BY-LAW 2009 - 5306Being a by-law to amend By-law 2005-4872, a By-law to Prescribe Fees and ServiceCharges.


10.5.2 Set Tax Ratios for 2009Spokesperson: Brenda Dobson, Director of Finance & Administration, POA CourtServices

BY-LAW 2009 - 5307Being a By-law to set Tax Ratios for Municipal Purposes for the Year 2009.


10.5.3 2009 Tax Policies - Capping and New to Class/New ConstructionSpokesperson: Brenda Dobson, Director of Finance & Administration, POA CourtServices

BY-LAW 2009 - 5308Being a By-Law to specify the claw back percentages, the capping threshold parametersand the minimum tax level for new to class/new construction for the year 2009.


Recorded Vote:P. Borneman YesB. Keith NoD. McCauley YesJ. McGarvey YesW. Sabourin YesC. van der Valk YesR. Adams Yes

10.5.4 Amending Agreement for COMRIF - Waste Water Treatment PlantSpokesperson: Brenda Dobson, Director of Finance & Administration, POA CourtServices


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BY-LAW 2009 - 5309Being a By-Law to authorize the execution of an Amending Agreement with Her Majestythe Queen in Right of Ontario, as represented by the Minister of Agriculture, Food andRural Affairs, regarding the Canada-Ontario Municipal Rural Infrastructure Fund.


10.5.5 Budget Approval and Rate By-Law 2009Spokesperson: Brenda Dobson, Director of Finance & Administration, POA CourtServices

BY-LAW 2009 - 5310Being a by-law to adopt the estimates of all sums required during the year and to strikethe tax rates for 2009.


Recorded Vote:P. Borneman YesB. Keith NoD. McCauley YesJ. McGarvey YesW. Sabourin YesC. van der Valk YesR. Adams Yes

10.6 Other Business



11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting of Councilis on April 21st , 2009, Council adjourned at 9:35 p.m.

______________________________ ____________________________Mayor, Richard Adams Clerk, Rob Mens

THE CORPORATION OF THE TOWN OF PARRY SOUNDREGULAR COUNCIL MEETING MINUTES - April 21st, 2009

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DATE: April 21st, 2009TIME: 7:00 p.m. (Closed Session 6:30 p.m.)LOCATION: Children=s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.


PRESENTATION(S):

RESOLUTION NO: 2009 - 061 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR SABOURIN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

a) the security of the property of the municipality or local board. (CBDC LeaseAgreement)

b) personal matters about an identifiable individual, including municipal or local boardemployees. (Personnel-Employment Contract for Greg Hancock)

CARRIED

1. AGENDA


9.1.2, Resolution for Grant Application to Department of Canadian Heritage - StockeyCentre9.5.3, Resolution for a donation request for Victoria Day fireworks at McDougall School9.4.4, Direction to Staff regarding Fran and Simon Stanley’s letter regarding zoningconcerns (Correspondence 4.5)



1.3.1 MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT the April 21st, 2009 Regular Council Meeting Agenda be approved as amended.

CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature ThereofCouncillor Borneman declared a conflict of interest regarding the second resolution underitem 9.2.1 as he lives on Cascade Street.

2. PUBLIC MEETING



3.1.1 MOVED BY COUNCILLOR MCGARVEYSECONDED BY COUNCILLOR MCCAULEYTHAT the April 7th, 2009 Regular Council Meeting Minutes be approved as circulated.

CARRIED


Councillor Keith asked Brian Sheridan, Director of Operations, if a trash can could beplaced at Belvedere Heights. She has received some complaints and she understands


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there is a problem with dog litter and with litter in general. Many people as well as manyseniors walk in that area and find the trash to be accumulating. Brian Sheridan respondedthat people are encouraged to collect their pet litter. The Operations department will lookinto the request for a trash/recycling receptacle.

4. CORRESPONDENCE

4.1 Harry Pelissero, General Manager, Egg Farmers of OntarioRe: Recognizing the contribution Ontario egg farmers make to a sustainable environmentand requesting Council adopt a motion to “Buy Local”.(Forwarded to Deputy Clerk for addition to next agenda)

4.2 Jean Chaput, Bonfield-East Ferris Disaster Relief CommitteeRe: Thank you for supporting the East Ferris/Bonfield Flood Relief effort.(Forwarded to File)

4.3 Helen Ayers, McDougall Public School Advisory Council.Re: Request for donation towards the annual fireworks display for Victoria Dayweekend.(Forwarded to the Director of Finance, Administration and POA Court Services and isan addition to the agenda under 9.5.3)

4.4 Don CowanRe: Reduce the number of Councillors to four (4).(Forwarded to the Chief Administrative Officer for response)

4.5 Simon and Fran StanleyRe: Change of Zoning for Part Lot 25, Concession 2 being Part 2 and all of Part 3 Plan42R-10005(Forwarded to the Director of Community Services and is an addition to the agendaunder 9.4.4)Per the request of Mr. Stanley, and with Council’s permission, Mr. Mens read the letterto Council in its entirety.

5. DEPUTATIONS

5.1 Tammy Purdy, MLEOCustomer Service Policies - Accessibility for Ontarians with Disabilities Act (AODA)Ms. Purdy provided a printout of her power point presentation to Council. Full copies ofall the policies will be provided to Council by the end of this week. Ms. Purdy isrequesting Council’s input and the finalized package will be ready for Council’s reviewat the May 19th, 2009 Council Agenda.

The purpose of the AODA is to develop, implement and enforce accessibility standards inorder to achieve accessibility by 2025 and to involve persons with disabilities in thedevelopment of those standards.

Ms. Purdy outlined the standards and the main areas the policy covers, the training policyand how it will be implemented with staff, Council, volunteers, committee members firefighters, third parties and service providers. She also spoke about the customer servicefeedback policy which has already been approved by Council. A few minor adjustmentswill be made and will be included in the final policy.

Finally Ms. Purdy outlined the plan to communicate the Town’s new policy.

6. MAYOR & COUNCILLORSāāāā REPORTS



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7.1 Employment Contract - Greg HancockSpokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services

BY-LAW NO: 2009-5315Being a By-law to authorize the execution of an Employment Contract with GregHancock.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this21st day of April, 2009.

8. CONSENT AGENDA

8.1 Emergency Preparedness Week - May 3 to 9, 2009.

Resolution 2009 - 062MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR BORNEMANWHEREAS the Town of Parry Sound does recognize the importance of EmergencyManagement in Ontario; and

WHEREAS the goal of Emergency Preparedness Week is to raise community awarenessand the need to prepare for the possibility of an emergency; and

WHEREAS the safety of our community is the responsibility of each and every one of usso we must prepare now and learn how to secure a strong and healthy tomorrow,

NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sounddoes hereby proclaim the week of May 3 to 9, 2009 to be Emergency Preparedness eek inour community, and encourage all citizens to participate in educational activities onemergency preparedness.

CARRIED

8.2 Appointments to the Board of Management for Parry Sound Municipal Non-ProfitHousing Corporation.

Resolution 2009 - 063MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR BORNEMANTHAT per Resolution #2009-10 from the Parry Sound Municipal Non-Profit HousingCorporation, attached as Schedule “A”, Council for the Town of Parry Sound herebyapproves the appointment of Jim Hanna, Dennis Wellman and Sandy Land as Directorsto the Board of Management of the Parry Sound Municipal Non-Profit HousingCorporation, term ending November 30th, 2010.

CARRIED



9.1.1 Stockey Centre Advisory Committee: AppointmentsSpokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services


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Resolution 2009 - 064MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR BORNEMANTHAT Council appoints the following people to the Charles W. Stockey Centre for thePerforming Arts Advisory Committee:

Liz Ewert - May 21, 2009 - May 20 2010Eve Bodman - May 21, 2009 - May 20, 2010

CARRIED

9.1.2 Arts Presentation Canada GrantSpokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services

Resolution 2009 - 065 MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT Council authorizes staff to make application to the Department of CanadianHeritage - Arts Presentation Canada, for 2010/2011 programming at the Charles W.Stockey Centre for the Performing Arts.

CARRIED

9.2 Operations

9.2.1 Project Priorities - 1) Intake 2 - Build Canada Fund and 2) Infrastructure Stimulus FundSpokesperson: Rob Mens, C.A.O./Brian Sheridan, Director of Operations

Resolution 2009 - 066 MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT Council approve the prioritized project list for Intake 2 of the Build Canada Fundto include James Street (between Gibson Street and Mary Street) as priority one.

CARRIED

Resolution 2009 - 067 MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR MCGARVEYTHAT Council approve the prioritized project list under the Infrastructure StimulusFund, as follows:

1. Town Office 2. Cascade Street from Gibson Street to William Street3. Downtown Streetscape

CARRIED

9.2.2 BOCC Renovation Project - Parry Sound’s Financial AllocationSpokesperson: Brenda Dobson, Direction of Finance, Administration and P.O.A. CourtServices

Resolution 2009 - 068MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR SABOURINTHAT the Town’s share of $1,049,850 for the BOCC Renovation Project be financed asfollows:

Parks General Reserve: $125,052.98Miscellaneous Infrastructure Work: 126,418.64BOCC General Reserve: 180,528.92Lot Levies: 64,276.46Ontario Surplus Capital Grant: 553,573.00 TOTAL $1,049,850.00

CARRIED


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9.4.1 Consent Application B18/2008 (PS) - V.G. Cox Limited - 114 Bowes StreetSpokesperson: Iain Laing, Director of Community Development

Resolution 2009 - 069MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council support Consent Application No. B18/2008(PS) - V.G. Cox Limited,conditional on the granting of a Minor Variance to recognize a deficient rear yard for theretained lot and the payment of a cash in lieu of parkland dedication fee of $1,070.00.

CARRIED

9.4.2 Sobey’s Site Plan AmendmentSpokesperson: Iain Laing, Director of Community Development

Resolution 2009 - 070MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR SABOURINTHAT Council approves the attached amended site plan for 25 Pine Drive in respect of arequest to eliminate the previously approved ancillary retail space and an expansion ofthe supermarket previously approved under the 25% expansion exemption policy.

CARRIED

9.4.3 Request for Proposal - Official Plan ReviewSpokesperson: Iain Laing, Director of Community Development

Resolution 2009 - 071MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR SABAOURINTHAT the Director of Community Development be authorized to undertake a request forproposal process to retain a consultant to lead an Official Plan review program.

CARRIED

9.4.4 Direction to Staff regarding the letter from Fran and Simon Stanley regarding their zoningconcerns:

DIRECTION APPROVED (for direct staff follow-up)That the Director of Community Development is directed to provide a Report andRecommendation to Council for the May 5th Council meeting.

CARRIED


9.5.1 AMCTO Zone 7, Request for ContributionSpokesperson: Jackie Boggs, Deputy Clerk - E.A.

Resolution 2009 - 072MOVED BY COUNCILLOR MCCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council for the Town of Parry Sound authorize a contribution to the AMCTOZone 7 municipal workshop/meeting scheduled for May 21-22, 2009 in the amount of$500.00.

CARRIED

9.5.2 G-8 Summit Downtown EnhancementsSpokesperson: Rob Mens, C.A.O.


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Resolution 2009 - 074MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT the G-8 Summit Downtown Enhancement Projects, attached as Schedule “A”, beapproved for submission to the G-8 Summit Leadership Committee.

CARRIED

9.5.3 McDougall School Fireworks Financial ContributionSpokesperson: Brenda Dobson, Director of Finance, Administration and POA CourtServices.

Resolution 2009 - 074MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT the Town of Parry Sound authorize a donation to the McDougall School for thefireworks display scheduled for May 16th, 2009 in the amount of $200.00

CARRIED

9.6 Other Business

10. BY-LAWS


10.2 Operations



10.4.1 Amendment to Traffic By-lawSpokesperson: Tammy Purdy, MLEO

BY-LAW 2009 - 5312Being a By-law to amend Traffic By-law 2007-5095, Section 4.1(c)(ii).


10.4.2 Amendments to Sign By-lawSpokesperson: John Este, Chief Building Official

BY-LAW 2009 - 5313Being a by-law to amend By-law 2002-4486 a by-law to regulate signs in the Town ofParry Sound.



10.5.1 Contribution Agreement under the Building Canada Fund Communities Component -Improvements to the Bobby Orr Community CentreSpokesperson: Brenda Dobson, Director of Finance, Administration and POA CourtServices

BY-LAW 2009 - 5314Being a By-law to authorize the execution of an Agreement with Her Majesty The Queenin right of Ontario as represented by the Deputy Premier and Minister of Energy and


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Infrastructure, and the Minister of Agriculture, Food and Rural Affairs regarding theBuilding Canada Fund – Communities Component.


10.6 Other Business

10.6.1CONFIRMING BY-LAW NO: 2009 - 5316Being a by-law to confirm the proceedings of Council.


11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting of Councilis on May 5th, 2009, Council adjourned at 8:55 p.m.

THE CORPORATION OF THE TOWN OF PARRY SOUNDSPECIAL COUNCIL MEETING MINUTES - APRIL 22, 2009

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DATE: April 22, 2009TIME: 6:15 p.m.LOCATION: Bobby Orr Community Centre, 7 Mary StreetMEMBERS PRESENT: Mayor Adams, Clr. Keith, Clr. McCauley, Clr. Sabourin, Clr. van

der Valk, Clr. McGarvey, Clr. Borneman

STAFF PRESENT: R. Mens, B. Sheridan, A. McNamara

PRESENTATIONS:

1. AGENDA




1.3.1 MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR SABOURINTHAT the April 22nd, 2009 Special Council Meeting Agenda be approved as circulated.

CARRIED


2. PUBLIC MEETING




4. CORRESPONDENCE

5. DEPUTATIONS

6. MAYOR & COUNCILLORS’ REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA

8. CONSENT AGENDA


9.1 Economic Development & Leisure Services

9.2 Operations

9.2.1 BOCC Renovation Project CostsSpokesperson: Brian Sheridan, Director of Operations

Additional cost components to those contained in the Build Canada Fund funding applicationwere outlined by Jack Steenhof, engineering consultant for the project. The followingelements are proposed by the BOCC Renovation Steering Committee:

1. Larger elevator2. New vestibule3. New facade

THE CORPORATION OF THE TOWN OF PARRY SOUNDSPECIAL COUNCIL MEETING MINUTES - APRIL 22, 2009

-2-4. Lower viewing and lobby renovations5. Additional rear hallway and change room6. Expansion of upper meeting room7. Reconfiguration of upper meeting room

Costs for each element were presented and totaled $789,000 which could be offset byidentified savings of $438,000. The new total cost would be $3,588,000 and the Town’s netshare would be $1,379,000.

DIRECTION APPROVED (for direct staff follow-up):THAT the Director of Operations provide an R&R to Council’s May 5th meeting addressingvarious aspects of the additional cost components for the BOCC Renovation project outlinedat this evening’s meeting.

CARRIED


9. 4 Community Development, Building, By-law


9.6 Other Business

10. BY-LAWS


10.2 Operations




10.6 Other Business

10. ADJOURNMENTThe Special Council meeting adjourned at 7:05 p.m. with an Open House regarding theBOCC Renovation Project immediately following.

THE CORPORATION OF THE TOWN OF PARRY SOUNDREGULAR COUNCIL MEETING MINUTES - May 5th, 2009

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DATE: May 5th, 2009TIME: 7:00 p.m. (Closed Session 6:30 p.m.)LOCATION: Children=s Aid Society BuildingMEMBERS PRESENT: Mayor Adams, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr.

Sabourin, Clr. McGarvey

PRESENTATION(S):

RESOLUTION NO: 2009 - 075MOVED BY COUNCILLORSECONDED BY COUNCILLOR THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended,the Council of the Corporation of the Town of Parry Sound move to a meeting closed to thepublic in order to address a matter(s) pertaining to:

a) the security of the property of the municipality or local board. (Property near BOCC)

b) personal matters about an identifiable individual, including municipal or local boardemployees. (Personnel)

CARRIED

1. AGENDA


1.2 Prioritization of Agenda9.4.1, 10.4.1 and 9.6.2


1.3.1 MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR KEITHTHAT the May 5th, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED


2. PUBLIC MEETING



3.1.1 MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR MCCAULEYTHAT the April 21st, 2009 Regular Council Meeting Minutes and the April 22nd, 2009Special Council Meeting Minutes be approved as circulated.

CARRIED


4. CORRESPONDENCE

4.1 Gord Pollard, St. Andrew’s Parry Sound Presbyterian ChurchRe: Request for exemption from the Noise By-law so chimes may ring.(Verbal contact by Tammy Purdy with the Church advising them that the church chimesare exempt from the noise by-law)


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4.2 Lorie Tudhope-Latimer, Parry Sound Figure Skating ClubRe: Request for a donation to assist in the club’s revitalization plans.(Provided to Mayor and Council for their discussion. Added to agenda under 9.5.2)

4.3 Alan and Charlotte Stein, 41 Church StreetRe: A thank you for Council’s support in their application to have the heritagedesignation removed from their home and clarification of the reason for their request.(Forwarded to the Director of Community Development and included in his R & Rsubmitted for this evening’s Council meeting).

4.4 Beatrice and Edmund HarembskiRe: Concern regarding the zone designation at the old Stanley Machiner property.(Forwarded to Director of Community Development for response)

4.5 Calvin Epps, President Parry Sound PowerRe: New Regulations allow Municipalities to opt out of their Regulated Price Plan (RPP)and save money on their energy usage.(Listed for discussion as item 9.6.3 on this evening’s agenda and will also be discussed inmore detail at the Parry Sound Power shareholders meeting on May 19,2009)

5. DEPUTATIONS

5.1 Larry Woolner, President of Sail Parry Sound Adrienne Kolbuc, Director of Training, Sail Parry Sound2009 Big Sound Regatta July 6-9, 2009 - Request for Support

Mr. Woolner spoke about upcoming events being held by Sail Parry Sound during their12th season of operation. More information is available on [email protected]. Registration for lessons can be arranged by calling 746-7012.

Ms. Kolbuc spoke about the Big Sound Challenge Training Regatta on July 6 - 9, 2009. This event is invitational only and is gaining wide recognition as an excellent method oftraining young sailing athletes in regatta racing by Ontario Sailing’s provincial andnational level coaches.

Sail Parry Sound is requesting the use of the beach July 6-9. They have already arrangedfor security. They have received permission from the Coast Guard to park the trailers. Opening ceremonies are taking place at the Stockey Centre. Activities have coordinatedfor less impact to the Waubuno Street residents. They hope to have some eveningfestivities on the beach the last night of the event and that is why they are seekingpermission.

5.2 Night Time Noise - Courthouse RenovationRoxanne Armstrong Ms. Armstrong lives beside the Courthouse on Miller Street and has concerns about theconstruction noise going on throughout the night.

Mr. Mens noted that this issue is scheduled for discussion during to-night’s meeting andaction will be taken to try to resolve this issue.

5.3 41 Church Street Heritage DesignationSteven Wohleber - Municipal Heritage Committee

Mr. Wohlber pointed out that heritage designation falls under provincial legislation whichis Part 5 of the Ontario Heritage Act. There are approximately 10,000 designatedproperties, including heritage sites, within Ontario. De-designation is usually onlyprovided for circumstances of extreme hardship. In 2008 there were only 3 requests toremove a heritage designation in Ontario. It is the MHC’s opinion that heritagedesignation increases property value even during economic slow downs. He requestedthat Council consider the affect this will have on the community if this by-law is


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repealed. Mr. Wohlber requests that Council follow the terms and conditions of theOntario Heritage Act.

5.4 41 Church Street Heritage DesignationAllan and Charlotte Stein, Owners of 41 Church Street

Mr. Stein spoke to Council about their pride in their home and that they will continue totake pride in their home. He reiterated their difficulty in getting insurance and were onlyable to obtain it for one year. They feel that the designation is an unfair burden on themas home owners.

Ms Stein told Council that they are following the procedure for removing the designation. Although the Insurance Bureau of Canada says it should it shouldn’t affect their ability toobtain insurance, it has been their experience that it does have a negative impact. Theyare unhappy with the conflict with the Municipal Heritage Committee but it is theirhome. Since 1994 there has been only one other home designated a heritage home. Thisconflict will reflect badly within the community should others be considering thisdesignation. Ms. Stein urged council to vote to pass the by-law to-night.

5.4 Bus ScheduleFrank Hinde, a resident of Parry Sound, addressed Council regarding the lack of busservice for people who have to get to and from work and for people relying on the bus toget to appointments. He has a heart condition and can’t afford to take a taxi to hisappointments and he would like to use the bus. Could Council schedule the hours to runearlier and later? Is there any way to improve the current schedule?

The Mayor responded that this question will be referred to the Transportation Committee. He indicated that the bus service is contracted out. The buses are also used for schooltransportation so there is a potential conflict for use.

5.5 41 Church Street, Heritage DesignationNancy Cunningham, Municipal Heritage CommitteeMs. Cunningham stated that she lives on the same block as the Stein’s and plans toarrange for her home to be designated a heritage home. She also knows of two otherfamilies on that block who plan to apply for heritage designation as well.

6. MAYOR & COUNCILLORS�� REPORTSMayor and Councillors gave reports on meetings attended and matters arising.


7.1 RESOLUTION 2009 - 076MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYTHAT Lynn Middaugh’s May 5th, 2009 Performance Review be accepted as provided.

CARRIED

8. CONSENT AGENDA

8.1 Egg Farmers of OntarioRe: Motion to “Buy Local”.

RESOLUTION 2009 - 077MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYWHEREAS the Town of Parry Sound supports practices that contribute to the creation ofa sustainable environment;


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AND WHEREAS Ontario egg farmers currently provide our community with fresh,locally produced Grad A eggs which travel from farm to table in approximately 4 to 7days;

AND WHEREAS Ontario egg farmers take pride in caring for their hens while offeringconsumers a variety of egg choice;

NOW THEREFORE BE IT RESOLVED THAT the current procurement practice ofeggs by the Town of Parry Sound, produced by Ontario egg farms, be identified as thepreferred local sustainable procurement practice.

BE IT FURTHER RESOLVED THAT the purchase of all Ontario eggs contributes tothe creation of a sustainable environment in which consumers and farmers benefit.

CARRIED

8.2 295 MacPherson Squadron of the Royal Canadian Air CadetsRe: Declaration of Air Cadet Tag Day, May 16, 2009

RESOLUTION 2009 - 078MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYTHAT Council for the Town of Parry Sound declares Saturday May 16th, 2009 a Tag Dayfor fund-raising for the 295 MacPherson Squadron of the Royal Canadian Air Cadets.

CARRIED

8.3 Proclamation of Emergency Medical Services Week - May 17th - 23rd, 2009

RESOLUTION 2009 - 079MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYWHEREAS, The Town of Parry Sound recognizes that Emergency Medical Services inOntario are a vital public service; and

WHEREAS, the members of Emergency Medical Service teams are ready to providelifesaving care to those in need 24 hours a day, seven days a week; and

WHEREAS, the Emergency Medical Services in Ontario, recognize the role support staffplay in meeting this vital public service; and

WHEREAS, access to quality emergency care dramatically improves the survival andrecovery rate of those who experience sudden illness or injury; and

WHEREAS, the members of Emergency Medical Service teams, whether career orvolunteer, engage in thousands of hours of specialized training and continuing educationto enhance their lifesaving skills; and

WHEREAS, it is appropriate to recognize the value and the accomplishments of ALLEmergency Medical Services providers by designating Emergency Medical ServicesWeek;

NOW THEREFORE, BE IT RESOLVED THAT Council for the Town of ParrySound, in recognition of this event, do hereby proclaim the week of May 17th – 23rd,2009, as Emergency Medical Services Week.

CARRIED

8.4 Seniors’ Month 2009Re: Proclamation of Seniors Month - June 2009


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RESOLUTION 2009 - 080MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYWHEREAS June 2009 marks the 25th anniversary of Seniors’ Month in Ontario; and

WHEREAS Council for the Town of Parry Sound supports this year’s theme: “CreatingAge-Friendly Communities”,

NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Soundproclaims the month of June 2009 Seniors’ Month.

CARRIED

8.5 Gail McDonald, Harvest ShareRe: Proclamation of National Hunger Awareness Day - June 2, 2009

RESOLUTION 2009 - 081MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYWHEREAS more than 700,000 Canadians are assisted by food banks every month;

AND WHEREAS 37% of them are children;

AND WHEREAS many people who are helped by food banks are seniors, people withdisabilities and even people with full time jobs who need help from food banks to makeends meet;

NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sounddeclares June 2, 2009 Hunger Awareness Day.

CARRIED



9.1.1 2008 Facade Improvement Program Spokesperson: Lynn Middaugh, Direction of Economic Development & Leisure Services

RESOLUTION 2009 - 082MOVED BY COUNCILLOR SABOURINSECONDED BY COUNCILLOR McGARVEYTHAT Council approves the Facade Improvement Program application received fromThe Whistlestop for primary facade and landscaping improvements; and

THAT Council direct staff to sign an agreement with the applicant.CARRIED

9.1.2 CP Station Community Living Parry Sound “Inspiring Artists”Spokesperson: April McNamara, Leisure Services Coordinator

RESOLUTION 2009 - 083 MOVED BY COUNCILLOR McCAULEYSECONDED BY COUNCILLOR BORNEMANTHAT Council accepts the proposal received from Community Living Parry Sound torent wall space only at the CP Station for the dates of May 21 to May 23, 2009 (3 days)ata rate of $58.26 plus GST, per the attached Schedule “A”.

CARRIED

9.2 Operations


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9.2.1 BOCC Renovation Project CostsSpokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 084MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR McCAULEYTHAT Council approve the following additional cost components to those contained inthe Building Canada Fund application for the BOCC Renovation, as outlined bySteenhof Building Services Group and as recommended by the BOCC RenovationSteering Committee:

1. Larger elevator2. New vestibule3. New facade4. Lower viewing and lobby renovations5. Additional rear hallway and change room6. Expansion of upper meeting room7. Reconfiguration of upper meeting room

The new total cost would be $3,588,000 and the Town’s net share would be $1,379,000.CARRIED


DIRECTION APPROVED (for direct staff follow-up)THAT staff be directed to request a contribution from the area service clubs to assistwith the financing of the BOCC renovation project.

CARRIED



9.4.1 Zoning By-law Complaint - Simon and Fran StanleySpokesperson: Iain Laing, Director of community Development

DIRECTION APPROVED (for direct staff follow-up):THAT the Director of Community Development investigate the potential of a rezoning of150 Louisa Street to reduce the industrial uses allowed including meeting with the currentowner to discuss the uses he requires for the property.

CARRIED


9.5.1 YMCA Request for Tax Exemption-RetroactiveSpokesperson: Brenda Dobson, Director of Finance, Administration and POA CourtServices

RESOLUTION 2009 - 085MOVED BY COUNCILLOR McCAULEYSECONDED BY COUNCILLOR KEITHTHAT the request from the YMCA of Simcoe/Muskoka that Council approve a By-Lawthat would provide that the lands and buildings owned by the YMCA ofSimcoe/Muskoka located at 36 Smith Crescent be exempt from Municipal Taxes, otherthan local improvement rates retro active to January 1st, 2007, be denied.

CARRIED

9.5.2 Lorie Tudhope-Latimer, Parry Sound Figure Skating ClubRe: Request for a donation to assist in the club’s revitalization plans.(Provided to Mayor and Council for their discussion, added to to-night’s agenda)


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DIRECTION DEFEATED(for direct staff follow-up)THAT a donation of $250.00 be provided to the Parry Sound Figure Skating Club.

DEFEATED


DIRECTION APPROVED (for direct staff follow-up)THAT staff be directed to respond to the Figure Skating Club by requesting they submita Municipal Application Form outlining their request.

CARRIED

9.6 Other Business

9.6.1 Discussion - Local Government Review per Letter from Don CowanSpokesperson: Councillor Bonnie Keith

General discussion concluded that the minimal savings realized by reducing the numberof Councillors would not outweigh the value of maintaining the current number ofCouncillors and the work load they carry on behalf of the community.

9.6.2 Discussion - Court House Renovation Noise during the NightSpokesperson: Councillor Bonnie Keith


DIRECTION APPROVED (for direct staff follow-up)THAT staff be directed to schedule a meeting with the Project Manager, the Contractor,the Ontario Realty Corp (ORC) and Town representatives to discuss and resolve after-hours construction noise issues at the Court House.

CARRIED

9.6.3 New Ontario Regulations for Regulated Price Plan (RPP) for MunicipalitiesSpokesperson: Council Paul Borneman

DIRECTION APPROVED - (for direct staff follow-up)THAT the C.A.O. meet with Parry Sound Power Corporation to bring forward to Councilan R & R outlining options for the implementation of more favourable pricing options forelectricity usage.

CARRIED

10. BY-LAWS


10.2 Operations


10.3.1 Renewal of Lease of the Foley #2 Fire Hall, 18 McKaig RoadSpokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services

BY-LAW 2009 - 5317Being a by-law to authorize the execution of a Lease Agreement with The Corporation ofthe Township of Seguin, for the use of the Foley Fire Station #2 as a Land AmbulanceBase.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this5TH day of May, 2009.


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10.4.1 Repeal of Designation - 41 Church StreetSpokesperson: Iain Laing, Director of Community Development

BY-LAW 2009 - 5318 Being a By-law to repeal By-law No. 94-3705 a By-law to designate 41 Church Street asbeing a property of architectural and historical value.

READ a FIRST, and SECOND time on May 5th, 2009.

Mr. Laing reported that Marianne King submitted an objection to the repeal of this By-law. The Town is now obligated to submit the whole matter to the Heritage ReviewBoard before voting on By-law 2009-5318.

MOVED BY COUNCILLOR BORNEMANSECONDED BY COUNCILLOR KEITHTHAT by-law be tabled to the first meeting of Council after the recommendation fromthe Heritage Review Board has been received.

CARRIED


10.5.1 MTO Letter of Agreement, Dedicated Gas Tax Funds for Public Transportation ProgramSpokesperson: Brenda Dobson, Director of Finance, Administration and POA CourtServices

BY-LAW 2009 - 5319Being a By-Law to authorize the execution of a Letter of Agreement between Her Majestythe Queen in Right of Ontario, represented by the Minister of Transportation for theProvince of Ontario and The Corporation of The Town of Parry Sound, related to fundingprovided by the Province of Ontario to the Municipality under the Dedicated Gas TaxFunds for Public Transportation Program.


10.6 Other Business

10.6.1CONFIRMING BY-LAW NO: 2009 - 5320 Being a by-law to confirm the proceedings of the Board of Directors of Parry SoundHydro Corporation.


10.6.2CONFIRMING BY-LAW NO: 2009 - 5321 Being a By-law to confirm the proceedings of the meeting of Council.


11. ADJOURNMENTFollowing notice given by the Mayor that the next regularly scheduled meeting of Councilis on May 19th, 2009, Council adjourned at 8:58 p.m.

____________________________ ___________________________Mayor Richard Adams Rob Mens, C.A.O.

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES- May 19 th, 2009

-1- DATE: May 19th, 2009 TIME: 7:00 p.m. (Closed Session 6:30 p.m.) LOCATION: Children=s Aid Society Building MEMBERS PRESENT: Deputy Mayor van der Valk, Clr. Borneman, Clr. Keith, Clr. McCauley, Clr. McGarvey ,Clr. Sabourin, PRESENTATION(S): RESOLUTION NO: 2009 - 086 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley That Conrad van der Valk be appointed as Deputy Mayor for the May 19th, 2009 Council Meeting. CARRIED Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2009 - 087 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of the property of the municipality or local board. (Lease – Home

Hardware) CARRIED 1. AGENDA 1.1 Additions to Agenda - 9.5.3 Telephone at Old Fire Hall 1.2 Prioritization of Agenda

1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR Borneman

SECONDED BY COUNCILLOR McCauley THAT the May 19th, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof -none 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES


-2- 3.1 Adoption of Minutes

3.1.1 MOVED BY COUNCILLOR McGarvey

SECONDED BY COUNCILLOR Sabourin THAT the May 5th, 2009 Regular Council Meeting Minutes be approved as circulated. CARRIED

3.2 Questions to Staff Clr. Keith asked Brian Sheridan if there was a telephone in the old fire hall. Mr. Sheridan advised that he did not have the answer to that question. Clr. Keith responded that the answer to the question was no. This item was added to the agenda as 9.5.3 . 4. CORRESPONDENCE 4.1 Simon & Fran Stanley Re: Request to defer decision on zoning of Part Lot 25, Con. 2(former Stanley Machine. ( Forwarded to the Director of Community Development ) 4.2 Kate Crossman

Re: Thank you for donation to West Parry Sound Spelling Bee ( Forwarded to File ) 4.3 Sound Learning Centre

Re: A thank you for Council=s financial support for programming ( Forwarded to File ) 4.4 SHORTS – The REEL Student Film Festival Re: Request for funding ( Forwarded to Director of Economic Development & Leisure Services ) 4.5 The Arthritis Society Re: Thank you for generous support of the Score for Arthritis Hockey Tournament ( Forwarded to File ) 4.6 The Museum on Tower Hill Re: Amazing Historical Race ( Forwarded to Deputy Clerk ) 4.7 June Tracey & Muriel Tucci Re Request for guardrails on Mall Drive ( Forwarded to Director of Operations ) 4.8 Alan & Charlotte Stein Re: Repeal of Heritage Designation on Church Street home ( Forwarded to Director of Community Development ) 4.9 Parry Sound High School Music Department Re: Request for donation ( Forwarded to Director of Economic Development & Leisure Services )


-3- 5. DEPUTATIONS 5.1 Wendall Fisher

Re: Active Transportation

Mr. Fisher, Chair of the Active Transportation Committee addressed Council, along with Teryl Faulkner, Health Promoter at the North Bay Parry Sound District Health Unit to provide information on the importance of Active Transportation in the Community. The theme of the Committee is “The Move is On”. Mr. Fisher introduced a map, which is a gift to the Town and the Community. The map identified three routes , of different lengths, and included a wealth of interesting and useful information as well as pictures of local landmarks.

Mr. Fisher then introduced the Commuter Challenge which is a national program that

encourages Canadians to walk, cycle, take public transit, ride share or tele-work during the week of May 31st. He encouraged members of Council and the citizens of Parry Sound to take part in the Commuter Challenge to see what a difference it can make to personal and environmental health. A number of safety products were also displayed and Mr. Fisher advised that the pant leg straps and the safety sashes would be available from the Health Unit to the public ,free of charge, during the week of May 31st – June 6th, 2009.

Additional information on the Commuter Challenge is available on the website:

www.commuterchallenge.ca . 5.2 Peter Agnello & Bill Land Mr. Agnello & Mr. Land addressed Council in regard to a meeting notice they received for a meeting of the Snow Removal Ad hoc Committee planned for June 3, 2009. Both gentlemen, as members of the Committee, could not attend this meeting due to other commitments. Mr. Agnello stated it did not make sense to have a meeting if the matter was approved by Council as it appeared on the agenda . Mr. Agnello also commented on the report and pointed out where he disagreed with various statements contained therein. He requested that another meeting be scheduled. Mr. Land commented that Mr. Sheridan did adopt some of the suggestions made by the Committee and he would appreciate another meeting to discuss these changes and to speak about other improvements. 5.3 Bryanne Orr, Parry Sound Figure Skating Club Ms. Orr addressed Council on behalf of the Parry Sound Figure Skating Club. She provided some history on the Club and the great program they provide. The Club has been in operation since the 1950’s and they average 80 registrants per year. The Parry Sound Club is one of the smaller clubs, but they have had some great successes. This year the Club found themselves in a bit of a difficult situation which also translated into some financial difficulty. They are currently involved with rebuilding the Club. Ms. Orr stated that the Club has not habitually reached out for funding from local organizations. The Club would like the Town to consider, in future, some special funding for needs like specialized equipment, rather than operational funding . 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave reports on meetings attended and matters arising.


-4- 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Ontario Power Authority

Re: Proclamation - Energy Conservation Week

RESOLUTION 2009 - 88 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

WHEREAS, energy conservation does more than save energy, it creates local employment, supports local economy and helps protect Ontario’s environment;

AND WHEREAS, the Ontario Power Authority is working diligently to achieve their

goal to create an enduring “culture of conservation”; NOW THEREFORE, to show support for this campaign and to support the efforts of

the Ontario Power Authority the Council of the Town of Parry Sound does hereby declare the week of May 17th – 23rd, 2009 as Energy Conservation Week in the Town of Parry Sound.

CARRIED 8.2 Spina Bifida & Hydrocephalus Association of Ontario

Re: Proclamation - Spina Bifida & Hydrocephalus Awareness Month

RESOLUTION 2009 - 89 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

WHEREAS, the Spina Bifida and Hydrocephalus Association of Ontario serves people with spina bifida and hydrocephalus and their families ;

AND WHEREAS, Health Canada has proclaimed June as Spina Bifida and

Hydrocephalus Awareness Month; AND WHEREAS, there are many people who are not aware of the Association or

that it offers support, information and education programs and funds research to find ways to prevent and treat these conditions;

AND WHEREAS, the Association encourages all Ontarians to learn more about

these conditions and to appreciate the challenges faced by individuals affected by them;

NOW THEREFORE BE IT RESOLVED that the Council of the Town of Parry Sound

hereby proclaims the month of June 2009 to be “Spina Bifida Awareness Month” in the Town of Parry Sound and urges all citizens to give full consideration and attention to the Spina Bifida and Hydrocephalus Association of Ontario for their work on behalf of those with spina bifida and hydrocephalus and their families.

CARRIED

8.3 Homegrown Ontario Re: Support Ontario, Buy Local

RESOLUTION 2009 -90 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith WHEREAS, the Town of Parry Sound supports practices that contribute to the creation of a sustainable environment;


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AND WHEREAS, Homegrown Ontario is a brand that allows Ontario consumers to support Ontario Farmers by purchasing Ontario produced meat and poultry;

AND WHEREAS, Ontario farmers adhere to the highest quality standards set forth by the Canadian provincial and federal regulatory boards;

THEREFORE, be it resolved that the procurement practice of purchasing meat and poultry products produced by Ontario farmers be identified as the preferred local sustainable procurement practice;

BE IT FURTHER resolved that the purchase of all Ontario produced meat and poultry sourced locally requires the burning of less fossil fuel than food trucked or even flown in from hundreds, or even thousands of miles away.

CARRIED 8.4 Parry Sound Public Library Re: Board Appointment

RESOLUTION 2009 -91 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR McGarvey

That the Council of the Town of Parry Sound does hereby appoint Peter Daleman to the Parry Sound Public Library Board as the McDougall Township representative.

CARRIED 8.5 Municipal Heritage Committee Re: Board Member Resignation

RESOLUTION 2009 -92 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR Keith

That the Council of the Town of Parry Sound accepts with regret the resignation of Sharon Ranney as a Board Member on the Municipal Heritage Committee and extends appreciation to her for her work as a member of the Board.

CARRIED 8.6 Holdco Board Re: Appointment

RESOLUTION 2009 -93 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey That the Council of the Town of Parry Sound does hereby make the following appointments to the Holdco Board :

Roger Alexander and Paul Schofield CARRIED 8.7 AMO Board Re: Nomination Support

RESOLUTION 2009 -94 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey

That the Council of the Town of Parry Sound does hereby support the nomination of Richard Adams to be nominated for the office of Director - Small Urban Caucus.


-6- CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.1.1 Regional Economic Development Advisory Committee Member Appointment

Spokesperson: Kirsten LeDrew, Economic Development Coordinator

RESOLUTION 2009 - 95 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Borneman THAT upon the recommendation of the Regional Economic Development Advisory Committee (REDAC), Council appoint the following as REDAC members:

1) Leah Welk until June 1st, 2010 2) Dennis Trinaistitch until June 1st, 2010 . CARRIED

9.1.2 Parry Sound Figure Skating Club Spokesperson: April McNamara, Leisure Services Coordinator

RESOLUTION 2009 - 96 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR McGarvey THAT Council deny the Parry Sound Figure Skating Club’s request for financial assistance through the Municipal Assistance Program.

CARRIED ( The following direction was proposed ): Direction Approved ( for staff follow up ): That Brian Sheridan investigate the cost of repair and/or replacement of the

Skating Club’s jump harness as part of the arena project. CARRIED 9.1.3 Recreational Infrastructure Canada (RinC) Program: Skateboard Park Spokesperson: April McNamara, Leisure Services Coordinator

RESOLUTION 2009 - 97 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

THAT Council endorse the grant application to the Recreational Infrastructure Canada (RinC) Program for upgrades to the skateboard park. CARRIED 9.2 Operations 9.2.1 Snow Removal Adhoc Committee

Spokesperson: Brian Sheridan, Director of Operations

DIRECTION Defeated (for direct staff follow-up): ( As per CAO’s recommendation )

That regarding recommendations brought forward by the Snow Removal Ad-Hoc Committee, Council be of the position that appropriate follow up action has been taken or information provided and that the Committee be disbanded and thanked for their input and participation.


-7- DEFEATED ( The following Direction was proposed ): DIRECTION Approved (for direct staff follow-up): That a meeting of the Snow Removal Committee be scheduled for June 10, 2009

at 6:00 pm.,location to be determined. CARRIED 9.2.2 Tender – Articulating Loader Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 98 MOVED BY COUNCILLOR McGarvey

SECONDED BY COUNCILLOR Borneman THAT Council accept the tender from Tracks & Wheels Equipment Brokers Inc. in the amount of $109,269.83, including taxes, delivery and trade-in of a 1997 JCB 214, for one (1) CASE Model 521E Articulated Wheel Loader, this tender being the lowest tender meeting specs, of seven (7) tenders received. CARRIED 9.2.3 Tender – Outfront Rotary Mower Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 99 MOVED BY COUNCILLOR McCauley

SECONDED BY COUNCILLOR Borneman THAT Council accept the tender from Allan Byer=s Equipment Ltd. in the amount of $17,715.00 including taxes, delivery and trade-in of a 1996 John Deere 935 Outfront Mower, for one (1) John Deere 2009 Outfront Rotary Mower c/w Cutting Deck and R.O.P.S., this tender being the only tender received. CARRIED 9.2.4 Quotation – Brush & Yard Waste Grinding Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 100 MOVED BY COUNCILLOR Borneman

SECONDED BY COUNCILLOR McCauley THAT Council accept the quotation from NAD-CORE Environmental Shredding, in the amount of $450.00 per hour, including $1200 for equipment mobilization for the grinding of the yard and brush waste at the McFarlane St. Transfer Station, this quotation being the lowest quotation of six (6) quotations received. CARRIED 9.3 Fire, Emergency Services



-8- 9.4.1 Council Approved Sign ( 21 Belvedere Ave.) Spokesperson: John Este, CBO

RESOLUTION 2009 -101 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

That the Chief Building Official be authorized and directed to issue a permit under the authority of section 3.(4) of by-law 2002-4486 as amended, to the benefit of the owners of 21 Belvedere, on condition that the sign complies with the documentation submitted with the application. CARRIED 9.4.2 Road Allowance Closure-Pt of original allowance between Lot 25, Con. III & Lot

146, Con. A – Canadian Tire Real Estate Limited Spokesperson: Iain Laing, Director of community Development DIRECTION Approved (for direct staff follow-up): THAT a By-law be provided for Councils’ consideration after the completion of the appropriate procedures, including the execution of a legal agreement with the Township of Seguin ,to stop up and close the portion of the original allowance between Lot 25 Concession III now in the Town of Parry Sound and Lot 146, Concession A now in Seguin Township subject to the provision of confirmation from the Council of Seguin Township that the former colonization road allowance running west from Oastler Park Drive be maintained in township ownership to allow its use for a road to connect Oastler Park Drive with Parry Sound Road. CARRIED 9.5 Finance & Administration 9.5.1 One Kids Place Spokesperson: Rob Mens, CAO


That the Town release payment to One Kids Place in the amount of $37,750.00 as budgeted in the 2009 Budget.

CARRIED 9.5.2 Energy Purchasing Options Spokesperson: Rob Mens, CAO


That Council direct exiting from the Registered Price Plan (RPP) price structure and opt for the purchase of energy through the Weighted Average Price option. CARRIED 9.5.3 Old Fire Hall – telephone Spokesperson: Clr. Keith Direction Defeated ( for staff follow up): That staff investigate the feasibility of having a telephone installed in the old fire

hall. DEFEATED


-9- ( The following direction was proposed ): Direction Approved ( for staff follow up): That staff have a land line telephone installed in the old fire hall. CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events

10.1.1 Road Closure – Legion Cenotaph Dedication – June 6th, 2009 Spokesperson: April McNamara, Leisure Services Coordinator

BY-LAW 2009 - 5322: Being a by-law to permit the temporary road closure of Mary Street commencing

at its intersection with James Street and concluding at Church Street, on Saturday, June 6, 2009 from 10:00 a.m. to 12:30 p.m. for the Legion Cenotaph Dedication Ceremony.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19TH day of May, 2009. 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.5.1 Licence Agreement – Digital Aviation Weather Cameras (DAWC)

Spokesperson: Clr. Borneman

BY-LAW 2009 - 5323 : Being a By-Law to authorize the execution of an Agreement between NAV Canada, The Township of Seguin and The Corporation of The Town of Parry Sound, related to a licence agreement for Digital Aviation Weather Cameras (DAWC).

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19TH day of May, 2009. 10.6 Other Business

10.6.1 CONFIRMING BY-LAW NO: 2009 - 5324

Being a By-law to confirm the proceedings of Council.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 19TH day of May, 2009.


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11. ADJOURNMENT Following notice given by the Mayor that the next regularly scheduled meeting of Council is on June 2nd , 2009, Council adjourned at 9:20 p.m. ____________________________ ___________________________

Mayor Richard Adams Rob Mens, C.A.O.

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES – June 2nd, 2009

-1- DATE: June 2nd, 2009 TIME: 7:00 p.m. (Closed Session 6:00 p.m.) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. van der Valk, Clr. Borneman, Clr. McCauley, Clr. McGarvey PRESENTATION(S): RESOLUTION NO: 2009 - 104 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of the property of the municipality or local board (Municipal Office

Relocation) f) advice that is subject to solicitor-client privilege, including communications necessary for

that purpose (Zeuter Development Corporation) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.1.3 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR VAN DER VALK

SECONDED BY COUNCILLOR BORNEMAN THAT the June 2nd, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None Declared 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN That we do now adjourn the regular meeting and declare the public meeting open. 2.1.1 Council held a public meeting to consider a proposed Zoning By-law amendment under

Section 34 of the Planning Act. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO advised that notice of the proposed Zoning By-law Amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property and a notice was posted on the property.

Mr., Laing advised that the proposed Zoning By-law amendment would rezone part of Part Lot 8, Plan 21, Bowes Street, north side, designated as Part 1, Plan 42R-5568, known locally as 70A Bowes Street, in the Town of Parry Aound, from a “Highway Commercial


-2- (C3) Zone, to a “Special Provision (Sp) Zone. The effect of the proposed Zoning By-law amendment is to allow for the addition of “place of worship” to the uses already allowed in the “Highway Commercial (C3)” zone. The applicants propose to develop a church on the property.

The Mayor invited those in favour of this proposed amendment to address Council. No one spoke in favour of the amendment.

The Mayor invited those opposed to this proposed by-law to address Council. No one spoke in opposition.

. Mr. Laing advised that he had received no correspondence in regard to this matter. The Mayor advised that Council may at its discretion approve the zoning by-law amendment. If they should do this then notice of passage of the by-law would be provided by circulation of such notice or by advertising in the local newspaper. Any objections to the proposed zoning by-law must be received by the Clerk within 20 days of the date that notice was given. Any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.2 MOVED BY COUNCILLOR MCGARVEY

SECONDED BY COUNCILLOR MCCAULEY That we do declare the public meeting closed and the regular meeting reconvened.

CARRIED 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes

3.1.1 MOVED BY COUNCILLOR MCGARVEY

SECONDED BY COUNCILLOR MCCAULEY THAT the May 19th, 2009 Regular Council Meeting Minutes be approved as circulated.

3.2 Questions to Staff Mayor Adams spoke to Mr. Sheridan regarding the untidy state of the cemeteries. The Mayor asked how soon it will be before the grass is cut and the cemeteries are taken care of? He also felt that there was a lack of supervision for the students. Mr. Sheridan spoke to the great many spring interments that had been done this spring. Operations is not at full summer staff as of yet and won’t be until the end of June. He indicated that if Council wished to have staff resources redeployed to cemetery work, other duties and activities would suffer. Some of those other duties include the planting of annual flowers, line painting, shouldering (grading against the edge of the pavement) and grass mowing. Mr. Sheridan would not like to pull staff off of these duties as these are the duties Operations traditionally handles in the spring, prior to tourist season. As for the students, Mr. Vincent has spoken to them and Operations now has full time staff supervising their duties. 4. CORRESPONDENCE 4.1 Doris Whittaker, Storytelling Guild of Parry Sound Re: Thank you letter for the $271.00 to the Storytelling Guild of Parry Sound under

the MAP program. (Forwarded to File)


-3- 4.2 Nell Denhertog

Re: Concerns with neighbour’s travel trailer located in their driveway. (Forwarded to By-law Enforcement Office)

4.3 Tammy Moffat, McDougall School Advisory Council

Re: A thank you for Council=s financial support for the Annual Victoria Day Fireworks. (Forwarded to File)

4.4 Peter Hopkins/Maxine Davidson, Co-Chairs, West Parry Sound Recreation Complex

Committee Re: Request for $30,000 from the “Future Pool Trust Fund”, established in 1994

through fundraising efforts, to develop a business plan. (Forwarded to Director of Economic Development and is Item 9.1.3 on this agenda) 4.5 Nick Slater, Zeuter Development Re: Request to renew the existing rental contract with Zeuter for the Tower Hill facility

and a request to the Town to participate in a three year joint advertising package. (Forwarded to the Chief Administrative Officer) 5. DEPUTATIONS None. 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Temporary Relocation of Municipal Office Spokesperson: Jackie Boggs, Deputy Clerk, E.A.

RESOLUTION 2009 - 105 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK

THAT Council approve the temporary relocation of the Town Office and staff to the Parry Sound Mall for the duration of the town Municipal Office renovations.

CARRIED

BY-LAW 2009-5325 Being a by-law to authorize the execution of a Lease Agreement(s) for the temporary

relocation of the Town of Parry Sound Municipal Offices. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of June, 2009. 8. CONSENT AGENDA 8.1 Mark Cousins

Re: Proclamation – Ontario Family Fishing Weekend RESOLUTION 2009 - 106 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

WHEREAS, the province of Ontario, in partnership with many nongovernment organizations like the Ontario Federation of Anglers and Hunters, declares one summer weekend each year a licence-free fishing weekend, and

WHEREAS, the weekend usually runs in conjunction with National Fishing Week, July 4 –

12, 2009 which includes fish festivals, clinics, and/or conservation and educational activities.


-4- NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sound

declare Friday July 10th through to Sunday, July 12, 2009 a licence-free fishing weekend. CARRIED

8.2 Tammy Purdy, MLEO Re: Clean Air Month – June

Resolution 2009 - 107 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

WHEREAS the Town of Parry Sound has a desire to increase public awareness and action on two key environmental priorities: clean air and climate change; and WHEREAS unnecessary idling contributes to reduced quality of our air because an idling engine produces twice as many exhaust emissions as an engine in motion; and WHEREAS emissions from the transportation sector is one of the single largest sources of air pollution in Canada and is also responsible for about 25% of greenhouse gas emissions; and WHEREAS the Town's Strategic Direction is to protect and enhance the natural environment; and WHEREAS the Town of Parry Sound is concerned about its citizens health and air quality; NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sound

declares the month of June 2009 as "CLEAN AIR MONTH" in Parry Sound and invite all citizens in our community to actively support the campaign by not idling unnecessarily on this day. Also, Council challenges the citizens in our community to make a commitment not to idle unnecessarily throughout the year. Together we can make a difference!

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.1.1 Request for Donation: SHORTS – The REEL Student Film Festival

Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

RESOLUTION 2009 - 109 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council approves a 2009 Municipal Assistance Program grant to SHORTS - The REEL Student Film Festival in the amount of $ 40.00.

DEFEATED 9.1.2 Parry Sound High School Band – Request for Donation Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

RESOLUTION 2009 - 110 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY THAT Council deny the request from the Parry Sound High School Music Department for a $50 donation to help offset the cost of renting the Stockey Centre for their annual Spring Concert.


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CARRIED

9.1.3 WPS Recreation Complex Committee: Request to Access Pool Reserve Fund Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

RESOLUTION 2009 - 108 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council approve the request from the West Parry Sound Recreation Complex

Committee to access approximately $30,000. from the Pool Reserve, to develop a detailed business plan as to the viability and affordability of creating a full service YMCA and Aquatic Complex in West Parry Sound.

CARRIED

9.1.4 Façade Improvement Program Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

RESOLUTION 2009 - 111 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR VAN DER VALK THAT Council approve the 2009 Facade Improvement Program applications per the following: Applicant Grant Total Logan’s of Parry Sound $1,250.00 79-81 James Street (Repainting front facade & awning of original funeral home.) Lill’s Place $1,767.07 46 Seguin Street (Install waterfall awning with double valance & lettering) Parry Sound School of Music $2,303.56 5 Miller Street (Paint exterior face of building, install fascia & soffit, replace garage door)

CARRIED

9.1.5 Parry Sound Dragon Boat Festival – Request for Waiver of Fees Spokesperson: April McNamara, Leisure Services Coordinator

RESOLUTION 2009 - 112 MOVED BY COUNCILLOR VAN DER VALK

SECONDED BY COUNCILLOR BORNEMAN THAT as per by law 2009-5306, which prescribes fees and charges, that Council approve the request from the Big Brothers & Sisters/Rotary Club of Parry Sound to host the annual “Parry Sound Dragon Boat Festival” fund raising event Friday June 12th at the Bobby Orr Community Centre and Saturday June 13th, 2009 at Waubuno Beach and Park to raise funds for both organizations, by waiving fees for facility usage, the bleacher unit, and banner placement.

CARRIED

9.2 Operations


-6- 9.2.1 Tender – Kinsmen Storage Shed Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 113 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT Council accept the tender from M. Tucci Construction Ltd. in the amount of Fifty-Five Thousand, Nine Hundred and Sixty-Five Dollars ($55,965.00), for the construction of a 24' x 30' maintenance storage shed at the Kinsmen Park, this tender being the lowest tender of three (3) tenders received; and further

THAT Council authorize the transfer of funds from the 2009 Capital, Reserves and Projects budget “Cemetery-Outfront Mower”, in the amount of $11,000.00 to cover the over-budget amount of $5,965.00 and the cost of engineering and contingency.

CARRIED 9.2.2 Quotation – Flushing and CCTV Inspection of Sewer Lines Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 114 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT Council accept the quotation from Sewer Technologies in the amount of $29,920.00 plus GST, for the flushing and camera inspection of 8,800 meters of sewer system, this being the lowest quotation of two (2) quotations received.

CARRIED

9.2.3 Transfer of Funds Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 115 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK

THAT Council authorize the transfer of funds, in the amount of $150,000.00 from Rebuild-Queen/Spruce/Cedar in the 2009 Capital, Reserves and Projects Budget, for the purpose of funding the Town’s share of sidewalk rehabilitation with respect to the G8 Summit Grant received; AND FURTHER that Council defer the rebuild of Queen/Spruce/Cedar for one year.

DEFEATED

The following resolution was proposed:

RESOLUTION 2009 - 116 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

THAT the Town’s share of funding the sidewalk rehabilitation project with respect to the G-8 Summit Grant received in the amount of $150,000 be financed from Unfinanced Capital Outlay; and

THAT staff make recommendations for the financing as part of the 2010 budget.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law


-7- 9.4.1 Appointment of Solicitor – Belvedere Heights Home for the Aged, OMB Hearing Spokesperson: Iain Laing, Director of Community Development

RESOLUTION 2009 - 117 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT the firm of Russell Christie LLP be appointed to provide legal representation and advice in regard to the appeal to the Ontario Municipal Board of a failure to approve a Site Plan Approval Application submitted by the Board of Management of the Parry Sound West Home for the Aged.

CARRIED 9.4.2 Appointment of Solicitor – 41 Church St. Heritage Designation, By-law Repeal Hearing Spokesperson: Iain Laing, Director of Community Development


THAT the firm of Russell Christie LLP be appointed to provide legal representation and advice in regard to a proposed repeal of a heritage designation by-law related to 41 Church Street and a hearing to be held by the Conservation Review Board pursuant to an objection submitted. DEFEATED 9.5 Finance & Administration 9.5.1 Rattlesnake Antivenom (Antivenin) Program Spokesperson: Rob Mens, C.A.O.

RESOLUTION 2009 - 119 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK THAT the Town of Parry Sound fully supports the West Parry Sound Health Centre’s position that it be funded annually by the Ministry of Health & Long Term Care for its Massassauga Rattlesnake Bite Antivenom Depot program; and

THAT a copy of this resolution be sent to the Minister of Health & Long Term Care and the Minister of Northern Development & Mines.

CARRIED 9.5.2 Request by Canadore College Spokesperson: Rob Mens. C.A.O. DIRECTION APPROVED (for direct staff follow-up): THAT Council authorize staff to undertake the necessary actions as required by the

Town’s Sale of Real Property By-law to allow the consideration of the donation of property on George Street to Canadore College for the development of a post-secondary educational institution.

CARRIED The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT Council direct staff to renegotiate the lease with the West Parry Sound Museum

on the property on George Street. CARRIED


-8- 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Appointment of Joanne Anderson as part-time Parking Attendant and Assistant By-law Enforcement Officer Spokesperson: Tammy Purdy, MLEO BY-LAW NO. 2009 – 5326 Being a By-law to appoint Joanne Anderson as Part Time Parking Attendant and Assistant By-law Enforcement Officer. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of June, 2009. 10.5 Finance & Administration

10.6 Other Business



READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 2nd day of June, 2009.

11. ADJOURNMENT Following notice given by the Mayor that the next regularly scheduled meeting of Council is on June 2, 2009, Council adjourned at 8:30 p.m. ______________________________ ___________________________ MAYOR RICHARD ADAMS ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – June 9 TH, 2009

-1- DATE: June 9, 2009 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. van der Valk, Clr. Borneman, Clr.

McCauley, Clr. McGarvey, Clr. Sabourin PRESENTATION(S): RESOLUTION NO: 2009 - 120 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) and (3) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) security of the property of the municipality or local board (Municipal Office Renovation

and CBDC Lease); and i) educating or training council members and no member shall discuss or deal with any

matter in a way that materially advances the business of the Council. Mid-year review) CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda

1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the June 9th, 2009 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Municipal Office Renovation and CBDC Lease Spokesperson: Rob Mens, C.A.O.


-2- MOVED BY COUNCILLOR MCGARVEY

SECONDED BY COUNCILLOR SABOURIN THAT the Municipal Office Renovation Project proceed with the additional floor.

CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.5.1 Canadore College Infrastructure Servicing Spokesperson: Rob Mens RESOLUTION 2009 - 122 MOVED BY COUNCILLOR MCGARVEY SECONDED BY COUNCILLOR SABOURIN That Council authorize the application under the Community Adjustment Fund (CAF) in the amount of 50% funding of a $2,580,000 project for the upgrading of water, sanitary sewer and storm sewer servicing to address services required by the pending construction of the Canadore College campus on George St. and, That Council commits 50% of its share of funding in the amount of $1.29 million dollars

for the upgrading of water, sanitary sewer and storm sewer servicing to address services required by the pending construction of the Canadore College campus on George St. to be financed from Un-financed Capital Outlay and to be further addressed with the 2010 Capital Budget deliberations.

CARRIED 9.5.2 Minister Clement’s Golf Tournament Spokesperson: Rob Mens RESOLUTION 2009 - 123 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLIOR MCCAULEY THAT the Town enter a team of four persons to participate in Minister Tony Clement’s

Annual Charity Golf Classic. CARRIED

9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services


-3- 10.4 Community Development, Building, By-law 10.5 Finance & Administration

10.6 Other Business



READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 9th day of June, 2009.

11. ADJOURNMENT The meeting adjourned at 9:40 p.m. __________________________________ ____________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES – June 16th, 2009

-1- DATE: June 16th, 2009 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. van der Valk, Clr. Borneman, Clr. McCauley, Clr. McGarvey, Clr. Sabourin PRESENTATION(S): Mayor Adams presented the 2009 Senior of the Year Award to John (Jack) Patterson, Algonquin Regiment Veterans’ Association, on behalf the Town of Parry Sound and the Ministry of Citizenship and Immigration.

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR MCGARVEY

SECONDED BY COUNCILLOR VAN DER VALK THAT the June 16th, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None declared. 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes

3.1.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the June 2nd, 2009 Regular Council Meeting Minutes and the June 9th, 2009 Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Mayor Adams advised Council that he had visited Highland Crescent regarding the complaint of a neighbour’s trailer being parked in a driveway and blocking the view. He indicated that part of the trailer is on the road allowance. Iain Laing spoke to the fact that the neighbour has parked a trailer there for 11 years and consequently has legal non- complying status. The Mayor requested that staff provide a report to Council to consider the options available to settle this issue. 4. CORRESPONDENCE 4.1 Chief Shane Tabobondung, Wasauksing First Nation Re: Invitation to Mayor and Council to attend the Wasauksing Wind Power Project. (Copies forward to Mayor and Council and to file)


-2- 4.2 Kim Kane, Northern Ontario School of Medicine Re: Request to provide free parking passes to the Clinical Community Clerk Medical Students arriving in September for a year. (Approval from Council last year for automatic renewal of the NOSM parking permits. Tammy Purdy responded by providing the parking passes). 5. DEPUTATIONS 5.2 Norm Cato, Ontario Clean Water Agency (OCWA) Drinking Water Quality Management Standards & Accreditation for Safe Drinking Act Mr. Cato, who is the Town’s lead consultant for this program, explained the new Drinking

Water Municipal Licensing Program and provided a power point overview of the new Drinking Water Quality Management Standard (DWQMS) to Council and the Town’s requirements under the Legislation.

5.1 Tammy Purdy, MLEO Parry Sound’s Communication Policy, Public Accessible Meetings or Events, Disruption

of Service, Service Animals, Support Person Policy and Training Policy Ms. Purdy presented the Training Policy and Communications Policy at a previous

Council meeting. This evening’s power point presentation will assist Council in their deliberations for approval of the remainder of the policies with respect to the Accessibility for Ontarians with Disabilities Act (AODA)

5.3 Daryl McMurray, Chair and Karen Hobson, Member of the Downtown Business

Association’s Board of Management Mr. McMurray spoke to Council regarding the DBA’s concerns with the upcoming

construction activities. While they understand Council’s position of accessing funds when they are available, the timing is not good. The DBA is requesting that free parking be made available for July and August and during construction activities. They are also requesting that timing of use of parking metres be enforced. The DBA is relying on the Town and the contractors to work to-gether. Mr. McMurray also said that the DBA is looking forward to public meetings that have been suggested by Council. Communication between all parties affected will be the key to minimal disruption to the operation of business in the down town area.

The Mayor assured them that the Town will try to have as little disruption as possible to

the downtown businesses during the planned construction projects. 6. MAYOR & COUNCILLORS ==== REPORTS The Mayor and Councillors' provided their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Anna Cox

Re: Permission to Busk in Parry Sound. RESOLUTION 2009 - 124 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council authorizes Anna Cox to busk within the downtown and harbour areas of the


-3-

Town in 2009, from June 16th to Labour Day Weekend inclusive, Noon to 9:00 p.m. daily subject to a review of her plans by the Parry Sound Downtown Business Association.


9.1 Economic Development & Special Events 9.1.1 2009 Sportbike Rally: Thunder Run Route and Stunt Show Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services


THAT Council approve the 2009 Sportbike Rally Thunder Run route as follows: Oastler Park Drive to Bowes Street Bowes Street to James Street James Street to Bay Street Bay Street to Oak Avenue Oak Avenue to Belvedere Avenue Belvedere Avenue to Waubeek Street Waubeek Street to Seguin Street Seguin Street to James Street James Street to William Street William Street to Hillcrest Hillcrest Street to Isabella Street Isabella Street to Joseph Street Joseph Street to the Parry Sound Mall; and

THAT Council deny the request from the Parry Sound Motorcycle Association to host an amateur stunt competition.

CARRIED 9.1.2 2009 Sportbike Rally: Request to Use Fitness Trail for Trials Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services

RESOLUTION 2009 - 126 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT notwithstanding Section 10. of By-law No: 98-4016, being the By-law to regulate the use of Public Parks within the Town of Parry Sound, Council permits motorcycles and riders participating in the Trials Competition of the 2009 Sportbike Rally, to utilize the Rotary and the Algonquin Regiment Fitness Trail from the Salt Docks to Waubuno Beach on Saturday July 4, 2009 from 9:00 am - 4:00 pm and Sunday 9:00 a.m. – 3:00 p.m., conditional on the following:

� the general public being informed of this event � signage being erected along the Fitness Trail in advance of and during the event

informing users of the event � sufficient number of human resources to ensure that excessive speed is not used

on the Fitness Trail and that Trials bikes only are permitted on the Trail during the approved time

� sufficient traffic marshals being present at each Fitness Trail/Street intersection � Trials participants do not use any of the rock faces along the Fitness Trail as

obstacles for climbing. CARRIED


-4-

9.1.3 Pump Out: Town Dock Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure

RESOLUTION 2009 - 127 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT Council accepts the quote from Waubaushene Marine for supply and delivery of a new pump out system at the Town Dock, in the amount of $8,847. plus GST (including unit cost, cost of remote unit and delivery/removal/disposal of old pump), this being the second lowest of three tenders received.

CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Enhancement to the Specialized Transit by Amending Criteria to Include Scooters Spokesperson: Tammy Purdy, MLEO

RESOLUTION 2009 - 128 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN

THAT Council amend the criteria for use of the specialized transit to include scooters.

The following motion to table was proposed:

MOVED BY COUNCILLOR VANDERVALK SECONDED BY COUNCILLOR BORNEMAN THAT the resolution to amend the criteria for use of the specialized transit to include scooters be tabled until the first Council meeting in September, 2009 in order further research the effect and cost of such an amendment.

9.4.2 Adoption of the policies required under the AODA – Customer Service Regulations Spokesperson Tammy Purdy, MLEO

RESOLUTION 2009 - 129 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT Council adopts the following Policies: Communication Policy, Public Accessible Meeting or Events, Disruption of Service, Service Animals, Support Person Policy and Training Policy, attached as Schedule “A”.

CARRIED 9.5 Finance & Administration 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Road Closure – Belvedere Avenue – Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services


-5- By-law 2009 - 5329 Being a By-law to permit the temporary road closure of Belvedere Avenue (the one-way section only), and the Salt Dock Road Public Boat Launch for the 2009 Sportbike Rally. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16TH day of June, 2009. 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Rezoning Application Z09 – 01 – Ontario Conference of Seventh Day Adventists – 70A

Bowes Street. Spokesman: Iain Laing, Director of Community Development BY-LAW NO. 2009 - 5330 Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended for 70A Bowes Street (Seventh Day Adventists). READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16TH day of June, 2009. 10.5 Finance & Administration 10.5.1 Business Improvement Area (BIA) Levy By-law Spokesperson: Brenda Dobson, Director of Finance, Administration & POA Court

Services By-law 2009 - 5331 Being a by-law to adopt the estimates of the Board of Management of the Downtown

Parry Sound Improvement Area and to strike the tax rates for the year 2009. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16TH day of June, 2009. 10.5.2 Establishment of a Dedicated Gas Tax Funds Reserve Fund Spokesperson: Brenda Dobson, Director of Finance, Administration & POA Court

Services

BY-LAW 2009 – 2009-5332 Being a By-law to establish a “Dedicated Gas Tax Funds Reserve Fund Account” as required under the Dedicated Gas Tax Funds for Public Transportation Program and to transfer $23,715.60 to this account being the remaining amount of dedicated gas tax funds as of December 31st, 2008.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16th day of June, 2009.

10.5.3 Extension of NCO Collection Agency Agreement (POA Fines) Spokesperson: Brenda Dobson, Director of Finance, Administration & POA Court

Services


-6- BY-LAW 2009 - 5333

Being a By-Law to authorized the execution of an extension agreement with NCO Financial Services Inc., in regards to the collection of unpaid fines under the Provincial Offences Act for the period July 1st, 2009 to June 30th, 2011.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 16TH day of June, 2009.

10.5.4 Annual Borrowing By law for Town Operations Spokesperson: Brenda Dobson, Direct of Finance, Administration & POA Court Services BY-LAW 2009 - 5334

Being a By-Law to authorize the execution of an Agreement between Canadian Imperial Bank of Commerce and The Corporation of The Town of Parry Sound, to authorize a Line of Credit.


10.6 Other Business




11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council is on July 7, 2009, Council adjourned at 8:45 p.m.

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – June 16, 2009

-1- DATE: June 16, 2009 TIME: 6:00 p.m. LOCATION: Children=s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. McCauley, Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the June 16th, 2009 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 5.1 Municipal Heritage Committee, In attendance were members Anne Bossart, Michael Copas, Barbara Fisher and Nancy Cunningham.

A power point presentation was presented to Council by Anne Bossart. She briefly reviewed the Ontario Heritage Act, provided a number of explanations of what cultural heritage is, and what it might be in Parry Sound and whether cultural heritage benefits our community. Ms. Bossart reviewed the Ontario Heritage Act Regulation 9/06 which is the regulation that designates properties for their cultural value. She reviewed the methods for protecting municipal cultural heritage through the Planning Act and incentive programs and she identified a number of actions that Municipal Councils may take to protect local cultural heritage. Ms. Bossart outlined what the Municipal Heritage Committee may do, as an appointed Committee of Council, to assist in the protection of local cultural heritage. Projects under discussion within the Municipal Heritage Committee for 2009 include a municipal register, designation(s), heritage property tax relief, plaques and information signs, Doors Open/Trails Open Ontario, walking tours/brochure, summer and fall festivals and the Ontario Heritage Trust Recognition program. Ms. Bossart provided pictures of a number of designated heritage sites within the Town of Parry Sound.

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES – June 16, 2009

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There were some questions from the Committee about the formality of the “Special Council Meeting”. Donna Besman explained that under the Municipal Act, if Council meets with a Committee of Council or anyone else, it is considered a Special Council Meeting where the rules of the Municipal Act are in effect. On behalf of Council, the Mayor thanked the Committee members for their presentation and said that Council looks forward to continuing to work with the Committee and to receive their recommendations with respect to Parry Sound’s cultural heritage.

6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations 9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business

10. BY-LAWS 10.1 Economic Development and Special Events

10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10. ADJOURNMENT The meeting adjourned at 6:47 p.m. __________________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES – July 7 th, 2009

-1- DATE: July 7th, 2009 TIME: 7:00 p.m. (Closed Session 6:00) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. van der Valk, Clr. Borneman, Clr. McCauley, Clr. McGarvey, Clr. Sabourin, Clr. Keith PRESENTATION(S): RESOLUTION NO: 2009 - 130 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of the property of the municipality or local board; (Property Options – Canadore College) b) personal matters about an identifiable individual, including municipal or local board employees; (Finance, Administration and POA Court Services Department – Personnel Update)

CARRIED

1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.2, 9.4.6 & 10.4.1 1.3 Adoption of Agenda 1.3.1 RESOLUTION 2009-131 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the July 7th, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None declared. 2. PUBLIC MEETING 2.1 RESOLUTION 2009 - 132 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR VAN DER VALK That we do now adjourn the regular meeting and declare the public meeting open.

CARRIED After the Mayor adjourned the regular meeting and declared the public meeting open, the

CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and a notice was added to the Town’s website

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone part of Lots 11 and 12, Plan 91, Gibson Street, west side, known locally as 105 Isabella Street, in the Town of Parry Sound, from a “Local Commercial (C2)” zone, to a “Residential


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Second Density (R2)” zone. The effect of the proposed Zoning By-Law amendment is to allow for the conversion of the existing commercial/residential use to a triplex residential use. The Mayor invited those in favour of this proposed zoning by-law amendment to address

Council. No one spoke in favour of the amendment.

The Mayor invited those opposed to this proposed zoning by-law amendment to address Council. No one spoke in opposition.

. Mr. Laing advised that he had received one piece of correspondence in regard to this matter from Gordan Knechtel. Mr. Knechtel is opposed to the zoning by-law amendment due to the past and present activities taking place on the property, including excessive partying, noise, vandalism, drug use and other disturbing activities. The owners have not demonstrated any interest in dealing with these issues in the past. He doesn’t feel it would be any different with a triplex on the property.

The Mayor advised that Council may at its discretion approve the zoning by-law amendment. If they should do this then notice of passage of the by-law would be provided by circulation of such notice or by advertising in the local newspaper. Any objections to the proposed zoning by-law must be received by the Clerk within 20 days of the date that notice was given. Any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.2 RESOLUTION 2009-133 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR VAN DER VALK That we do declare the public meeting closed and the regular meeting reconvened.


3.1.1 RESOLUTION 2009-134 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR BORNEMAN THAT the June 16th, 2009 Regular Council Meeting Minutes and the June 16th, 2009 Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Councillor Borneman indicated to Brian Sheridan, Director of Operations, that he has received a number of complaints regarding the noise and dust from the work on Great North Road. Mr. Sheridan responded that he felt the contractor was doing a good job trying to keep the noise and dust to a minimum. Paving is scheduled for completion by the beginning of August and the contractor is actually ahead of schedule with the project. Mayor Adams asked about fees for the use of Market Square Park. He understood that there was to be a comparison of fees done and a report to be brought forward for Council’s consideration. Mr. Mens responded that the report and recommendation will be brought forward to the July 21st Council meeting.


-3- 4. CORRESPONDENCE 4.1 John P. Lee, Parry Sound Regional Disability Advisory Council Re: Support for the addition of required strapping for the Accessible Transit Bus. (Forwarded to staff for Report for September 1st Council meeting) 4.2 John P. Lee, Parry Sound Regional Disability Advisory Council Re: Request for waiver of fees at the Stockey Centre for the Annual Abilities

Symposium & Expo Trade Show, September 15, 2009. (Forwarded to staff for Report for July 21st Council meeting) 4.3 Scott Clark and Dr. J. Madden, The One Kids Place Campaign Re: Thank you letter for the Town’s donation to the One Kids Place Campaign (Forwarded to File) 4.4 Marianne King-Wilson, Sail Parry Sound Re: Thank you letter for the Town’s good wishes during her induction into the Bobby

Orr Hall of Fame. (Forwarded to File) 4.5 S. L. Gingrich, Gordon, Gingrich, Harris & Flemming Re: Confirmation of their firm’s independence to Council within the meaning of the

Rules of Professional Conduct of the Institute of Chartered Accountants of Ontario as of March 30, 2009.

(Copied to Council and Management forwarded to File) 5. DEPUTATIONS 5.1 Debbie Adams, Adams Bros. Construction Ltd. Mrs. Adams spoke to her and her husband Dean’s concerns about McDougall Township

passing a by-law that would not allow their business trucks the use of that portion of North Road that lies in McDougall and leads to their business. The By-law has currently received 1st and 2nd reading.

Mrs. Adams requested that Council consider expropriating or annexing that part of

McDougall where North Road is including Taylor Subdivision, right up to the Adams’ property.

Mrs. Adams asked about Parry Sound’s future plans for their portion of North Road. Mr.

Sheridan responded that the Town’s portion of the road was just repaved last Friday and is able to handle typical traffic volumes—oversized loads but not overweight loads. The shouldering for the Town’s portion of the road was scheduled for completion to-day and then the lines will be painted.

Mayor Adams said that he hoped Mrs. Adams meetings with the various provincial

ministries result in the resolution of their problems. 5.2 Barb Taylor, President and David Cody, Director of Operations, Canadore College Ms. Taylor spoke of the College’s development plans and the educational services they

plan to offer to the Parry Sound and Nipissing area. They will be offering sustainable, multi-year programs at the college level in a 10,000-12,000 sq, ft. facility that has the capacity for expansion in the future. They feel they need to provide access to college


-4-

level programs and various skilled trades for this area. They have $6.2 Million dollars to build and a very tight timeline in order to receive the funding they require. They are very appreciative of the working relationships that have developed during the research and development of the Canadore College campus in Parry Sound. They are happy to provide support to the Town with the Town’s requests for funding for servicing the site.

5.3 Susan and John Baxter, 39 William Street, also representing Lisa Coco, 41 William Street. Mr. & Mrs. Baxter are before Council as a result of their fire permit recently being

revoked. For 14 months prior to this they enjoyed the ability to have a bonfire whenever they wanted. Mr. and Mrs. Baxter feel they are being unfairly targeted by a neighbour who calls the Fire Department and even called 911 on one occasion. They provided details of their concerns.

They asked Council to reinstate the burn privileges for 39 and 41 William Street and asked

that complaints be investigated a little more thoroughly through the complainant before actions are taken by the By-law Department.

Mayor Adams informed Mr. and Mrs. Baxter that Council doesn’t have the authority to

reissue their burn permit only the by-law department can reissue. The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): That Staff is requested to bring back a report and recommendation regarding the Baxter’s

concerns to Council for the July 21st Council meeting. CARRIED

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Parry Sound Phantoms Girls Hockey Association Tag Days – October 2nd and October 3rd,

2009 RESOLUTION 2009 - 135 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK

THAT Council for the Town of Parry Sound declares Friday October 2nd and Saturday October 3rd, 2009 Tags Day for fund-raising for the Parry Sound Phantoms Girls Hockey Association.

CARRIED

8.2 Parry Sound Public Library Re: Board Appointment

RESOLUTION 2009 - 136 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN

THAT the Council of the Town of Parry Sound does hereby appoint Jody Brunatti to the Parry Sound Public Library Board.

CARRIED 8.3 Municipal Heritage Committee Re: Member Appointment


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RESOLUTION 2009 - 137 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT Council of the Town of Parry Sound does hereby appoint Eric McIntyre to the Municipal Heritage Committee, a Committee of Council, until the end of the term of the current Council.


9.1 Economic Development & Special Events 9.2 Operations 9.2.1 Tender - Bobby Orr Community Centre Addition & Renovation Spokesperson: Brian Sheridan, Director of Operations


THAT upon the recommendation of Steenhof Building Services Group, Council accept the tender for the supply of all labour, material and equipment necessary to undertake the Renovation/Addition of the Bobby Orr Community Centre, from Samson Management and Solutions Ltd. in the amount of THREE MILLION, THREE HUNDRED AND FORTY-FOUR THOUSAND, ONE HUNDRED AND NINETY-FIVE DOLLARS AND FORTY-THREE CENTS ($3,344,195.43), including GST, this tender being the lowest tender of twelve (12) tenders received, and;

FURTHER that Council approves a total budget for this project in the amount of

$4,057,400 as outlined in the attached report from Steenhof Building Services Group. CARRIED

BY-LAW 2009 - 5339

Being a by-law to authorize the execution of an agreement with Samson Management and Solutions Ltd. for the supply of all labour, material and equipment necessary to undertake the Renovation/Addition of the Bobby Orr community Centre. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this

7th day of July, 2009. 9.2.2 Supply and installation and replacement of two (2) 30 horsepower ice making compressors

at the BOCC by CIMCO Ice. Spokesperson: Brian Sheridan, Director of Operations

RESOLUTION 2009 - 140 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council accepts the quotation from CIMCO Refrigeration for the supply, installation and start-up of two (2) Mycom 4WA compressors in the amount of $18,000.00 each, plus GST, this quotation being the lowest of two (2) quotations received.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law


-6- 9.4.1 Free Parking in the Downtown Spokesperson: Tammy Purdy, MLEO

RESOLUTION 2009 - MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH

THAT Council denies the Downtown Business Association’s request for free parking during the months of July and August and during the re-construction of certain streets in the downtown; and

THAT Council denies the request, made by Ronold Squirrel of Coldwell Banker, for the

removal of all the parking meters in the downtown area. It was proposed that the resolution be voted on in separate segments as follows:

RESOLUTION 2009 - 141 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH

THAT Council denies the Downtown Business Association’s request for free parking during the months of July and August and during the re-construction of certain streets in the downtown.

CARRIED


THAT Council denies the request, made by Ronold Squirrel of Coldwell Banker, for the removal of all the parking meters in the downtown area.

CARRIED

The following resolution was proposed: RESOLUTION 2009 - 143

MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR MCGARVEY

THAT the municipality grants free parking on the municipal streets only for July and August of 2009.

DEFEATED The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up) That staff be requested to bring back to Council the issue of free parking in the downtown

area after the construction schedule has been set for James, Mary and Gibson Streets. CARRIED

9.4.2 Smoking at West Parry Sound Health Care Centre Spokesperson Tammy Purdy, MLEO


THAT Council denies the West Parry Sound Health Centre’s request to pass a by-law to make Lot 27, Concession 1, parts 1 and 2 and Lot 13, McDougall Plan 104 and 105 of Plan 42R, smoke-free.

CARRIED


-7- DIRECTION APPROVED (for direct staff follow-up): THA T staff be directed to prepare the necessary bylaw to enter into an MOU with the

North Bay Parry Sound Health Unit and the West Parry Sound Health Centre to enact a smoke free policy at the Health Centre.

CARRIED 9.4.3 Consent Application B25/2009(PS) – Kuzmyk – 3 Greenwood Crescent Spokesperson: Iain Laing, Director of Community Development


THAT Council supports Consent Application No. B29/2009 (PS) – Al Kuzmyk – 3 Greenwood Crescent.

CARRIED 9.4.4 Use of Driveway Complaint – Nell Denhertog Spokesperson: Iain Laing, Director of Community Development


THAT no action be taken in response to a complaint from Nell Denhertog regarding the parking of a travel trailer in the driveway of 49 Highland Crescent.

CARRIED 9.4.5 Housing Proposal Call Spokesperson: Iain Laing, Director of Community Development

RESOLUTION 2009 - 146 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SABOURIN

THAT the Director of Community Development be authorized to undertake a proposal call seeking interest in the development of surplus Town owned lands for housing to address the need existing for lower income earners.

CARRIED 9.4.6 Northern Ontario Heritage Fund Corporation (NOHFC) – Application for Intern –

Municipal Heritage Committee Spokesperson: Iain Laing, Director of Community Development

DIRECTION APPROVED (for direct staff follow-up): THAT Council authorizes the submission of an application to the Northern Ontario Heritage Fund Corporation for an intern to work with the Municipal Heritage Committee on a heritage database and that Council agrees to increase the Municipal Heritage Committee’s operations budget in 2010 to $6,000.00 in order to cover the Town portion of this intern.

CARRIED 9.5 Finance & Administration 9.5.1 Canadore College Area Cost Sharing of Services Spokesperson: Rob Mens, C.A.O. DIRECTION APPROVED (for direct staff follow-up): THAT a letter be sent to each of the six West Parry Sound Area Municipalities and area


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First Nations requesting a contribution for cost sharing of extending and improving services to the proposed Canadore College campus on George St. based on the weighted assessment formula; and

THAT a letter of support from Canadore College and from the WPSHC be included with

the letter. CARRIED

9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 “Sale” of Property to Canadore College Spokesperson: Iain Laing, Director of Community Development

BY-LAW 2009 – 5336 A By-law to authorize the sale of municipal property (Canadore College of Applied Arts and Technology). READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this

7th day of July, 2009. Councillor Keith requested a recorded vote. Recorded Vote: P. Borneman Yes B. Keith No D. McCauley Yes J. McGarvey Yes W. Sabourin Yes C. van der Valk Yes R. Adams Yes The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT staff be requested to ensure that the property sale to Canadore College include a

mechanism that Canadore will gift back the land should the campus not be built. CARRIED

10.5 Finance & Administration 10.5.1 By-law to specify claw back percentages for 2009 Property Taxes Spokesperson: Brenda Dobson, Direct of Finance, Administration & POA Court Services By-law 2009 - 5337

Being a By-Law to amend by-Law 2009-5308, a By-law to specify the claw back percentages, the capping threshold parameters and the minimum tax level for new to class/new construction for the year 2009.


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READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this

7th day of July, 2009. 10.5.2 Zeuter Tower Hill Rental Spokesperson: Rob Mens, C.A.O. BY-LAW 2009 - 5338 Being a By-law to authorize the execution of a renewal Agreement between Zeuter

Development Corporation and The Corporations of the Town of Parry Sound for Lease of an area on top of the Lookout Tower on George Street.

READ a FIRST time, The following amendment to the agreement was proposed: MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY THAT the agreement be amended to reflect the following fee structure:

$300.00/month for the first year then raised the second and third years based on the CPI index.

DEFEATED The following amendment to the agreement was proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SABOURIN THAT the fee structure should be $300.00 plus CPI for a term of one year only.

CARRIED

READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 7th day of July, 2009.

The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT staff be directed to develop a policy that standardizes the rental of tower space.

CARRIED 10.6 Other Business



READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 7th day of July, 2009.

11. ADJOURNMENT Following notice given by the Mayor that the next regularly scheduled meeting of Council is on July 21st, 2009, Council adjourned at 9:35 p.m. _______________________________ ___________________________ Richard Adams, Mayor Rob Mens, Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES – July 21 st, 2009

-1- DATE: July 21st, 2009 TIME: 7:00 p.m. (Closed Session 5:30) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2009 - 147 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of the property of the municipality or local board; (Parry Sound Power Generation, Canadore College) b) personal matters about an identifiable individual, including municipal or local board employees; (Personnel) CARRIED 1. AGENDA 1.1 Additions to Agenda - 9.2.5 W.E. Allen Request to lower and replace a section of culvert and a catch basin on Melissa St. 1.2 Prioritization of Agenda

1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCauley

SECONDED BY COUNCILLOR McGarvey THAT the July 21st, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes

3.1.1 MOVED BY COUNCILLOR McGarvey

SECONDED BY COUNCILLOR Keith THAT the July 7th, 2009 Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Clr Keith had two questions for Brian Sheridan. The first question was in regard to Gibson Street and the poor quality of the grass on some areas of the boulevard. Mr. Sheridan advised that this was a result of salt damage.


-2- He further advised that the Town annually reinstated these areas with topsoil and seed and this has already been done. The Town never uses sod. Unfortunately sometimes the adjacent owners do not water the boulevard and so it does not grow well. The second question was in regard to litter on the streets. Clr Keith asked if Mr. Sheridan had any suggestions for anything that could be done to prevent litter and she suggested that more garbage cans were needed. Mr. Sheridan advised that possibly public education in the form of a litter campaign would be of benefit. He further stated that if Council wished to approve additional expenditures for materials and staffing to maintain additional garbage cans then that could be implemented . An anti-litter article could be put in the next Town newsletter. Clr, Borneman advised that MTO has a stash your trash program that perhaps the Town could investigate. 4. CORRESPONDENCE 4.1 Doris Leonard, Secretary/Treasurer, Royal Canadian Legion Branch #117 Re: Request to host Kid’s Fun Day in the Market Square Park on September 7, 2009. ( Forwarded to file ) 4.2 W. E. Allen Re: Request to lower and replace a section of culvert and a catch basin on Melissa St. ( Forwarded to Director of Operations ) 4.3 Cheryl Ward and Valerie Vickers, Bobby Orr Hall of Fame Team Re: Thank you to Council for support of Bobby Orr Hall of Fame. ( Forwarded to file ) 5. DEPUTATIONS 5.1 Debbie Adams, Adams Bros. Construction Ltd. Re: Reconstruction of North Road at Darlingtons Corner. Ms. Adams addressed Council in regard to North Road and advised that she had attended

at McDougall Council in regard to the by-law restricting traffic on the McDougall portion of this road as well as to request that McDougall agree to have the Town annex this area of McDougall Township. She has not yet received a response to her request.

Ms. Adams further explained that the Parry Sound portion of this route while available for

their use is not really suitable for their needs. She made a number of requests in regard to North Road and possible annexation of this area by the Town. She stated that they were prepared to reconstruct portions of the road free of charge should annexation take place.

The Mayor advised that the annexation process is set out in provincial legislation and is a lengthy process requiring the cooperation of both municipalities. He further advised that there have been no discussions with McDougall Council or between members of Parry Sound Council regarding this issue since the 1970’s. He requested that a copy of McDougall’s response be provided to the Town when it is received.

5.2 Ron Slater, Zeuter Development Corp. Re: Thank you to Staff and Council Mr. Slater addressed Council to express appreciation for the services provided by the Town and to thank them for the fair and reasonable way that Council dealt with the tower lease issue on July 7,2009 . He stated, however, that the discussion had missed what he believed to be the most important point which was the Ministry’s message to municipalities to cooperate with those ISP’s trying to provide service to low populated difficult terrain areas.


-3- He further recommended that the purchasing policy be amended to remove the phrase “no preference be given to local suppliers “ . 6. MAYOR & COUNCILLORS ==== REPORTS

Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.5.1 Rob Mens, Performance Review Spokesperson: Mayor Richard Adams, Clr. Van der Valk, Clr. McCauley

RESOLUTION 2009 -148 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley That the Performance Review of Rob Mens dated July, 2009 be accepted. CARRIED

8. CONSENT AGENDA 8.1 Voluntary Blackout Challenge – Thursday August 14, 2009

RESOLUTION 2009 -149 MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McCauley

Whereas on August 14, 2003, a massive Power System failure caused electrical outages in large portions of the northeastern United States and Canada, and some areas were without power for as long as three days. With economic development and population growth challenging our electricity supply, it is of vital importance that consumers see themselves as stakeholders and active participants in managing the Power Supply; and

Whereas the Town of Parry Sound has been challenged by the City of Woodstock to

participate in the Voluntary Blackout Challenge Thursday, August 14, 2009; and Whereas the Town of Parry Sound is challenging all businesses and residents of Parry

Sound to partake in a Voluntary Blackout Day on the anniversary of the 2003 Blackout. We are asking that residents and businesses prepare for emergency situations like power outages, to ‘UNPLUG” and reduce their power consumption BY AT LEAST 4%; and

Whereas if all municipalities in the Province of Ontario were to achieve a 4% reduction, Ontario would collectively reduce the provincial demand by 845 MegaWatts and 17,000 MegaWatt-hours, or the equivalent of powering 680,000 homes for a day;

Therefore Be It Resolved That the Town of Parry Sound Council extends a friendly challenge to all residents and businesses to participate in a Voluntary Black Out Day. “BE PREPARED” AND “GET ACTIVE” UNPLUG on August 14, 2009 - Voluntary Blackout Day. CARRIED


-4- 8.2 Municipal Heritage Committee (MHC) Recommendation from MHC July 6, 2009 Minutes

RESOLUTION 2009 -150 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT Council for the Town of Parry Sound endorse the recommendation from the Municipal Heritage Committee to nominate Stephen Wohleber for the Lieutenant Governor’s Ontario Heritage Award for Lifetime Achievement per the attached Schedule “A”. CARRIED 8.3 Municipal Heritage Committee Appointment to the MHC Committee RESOLUTION 2009 -151

MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT Council for the Town of Parry Sound appoint Cale Henderson to the Municipal Heritage Committee, a committee of Council, until the end of the term of the current Council. CARRIED 8.4 Parry Sound Lion’s Club Request for Tag Day – Date to be Determined. RESOLUTION 2009 -152

MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman

THAT Council for the Town of Parry Sound declares August 15th, 2009 a Tag Day for fund raising for the Parry Sound Lions Club. CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.1.1 Request for Free Usage: Parry Sound Regional Disability Advisory Council Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 -153 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT Council deny the request from the Parry Sound Regional Disability Advisory Council for free usage of the Charles W. Stockey Centre for the Performing Arts, Tuesday September 15, 2009 to accommodate their Annual Abilities Symposium and Expo/Trade Show. CARRIED 9.1.2 Appointment to Stockey Centre Advisory Committee Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 -154 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT Council appoints Hans Krause to the Charles W. Stockey Centre for the Performing Arts Advisory Committee for the term ending May 20, 2012. CARRIED


-5- 9.1.3 Request for Proposals – Skate Park Design Spokesperson: April McNamara, Leisure Services Coordinator RESOLUTION 2009 -155 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin THAT Council accepts the proposal received from New Line Skateparks Inc. & Van der Zalm & Associates Inc. in the amount of $28, 192.50 including GST, to oversee the process of working with the community to design a concrete skate park, this being the fourth lowest of seven proposals received. CARRIED 9.2 Operations 9.2.1 Proposal to Drain and Evacuate Cooling Appliances Spokesperson: Phil Vincent, Operations Manager RESOLUTION 2009 -156 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith THAT Council accept the proposal from Eric Hutley to drain and evacuate cooling appliances that are disposed of at the Town’s Transfer Station, in the amount of $18.00 per unit, this proposal being the only proposal received. CARRIED 9.2.2 Sale of 1999 and 2000 Half Ton Trucks Spokesperson: Phil Vincent, Operations Manager RESOLUTION 2009 -157 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin THAT Council accept the bids received from Andy Sheridan for one (1) 1999 Chevrolet Silverado ½ ton truck in the amount of $4,157.00, this bid being the highest bid of three (3) bids received and from Bonnie Deshevy for one (1) 2000 Chevrolet Silverado ½ ton truck in the amount of $501.00, this bid being the highest bid of two (2) bids received, and further, THAT should the aforementioned bidders decide to not purchase the trucks, the trucks will be offered to the next highest bidders, and further, THAT should the next highest bidders also decline, the trucks will be re-advertised for sale. ( The following amendment was proposed ): MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR McGarvey That the following be deleted : “THAT should the aforementioned bidders decide to not purchase the trucks, the trucks will be offered to the next highest bidders, and further, THAT should the next highest bidders also decline, the trucks will be re-advertised for sale.” AMENDMENT CARRIED The amended resolution was then voted on. CARRIED as AMENDED


-6- 9.2.3 Refrigeration Components - B.O.C.C. Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 -158 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin THAT Council accept the proposal from CIMCO for refrigeration components and installation, including a Condenser, Oil Separator, Check Valve, Shut-off Valve, Compressor Glycol Cooling Loop, Refrigerant Piping & Valves, Fire and Relief Lines and Field Wiring, for the ice plant at the Bobby Orr Community Centre, in the amount of ONE HUNDRED AND TWENTY-SEVEN THOUSAND, FIVE HUNDRED AND SIXTY DOLLARS ($127,560.00) and further; THAT staff be authorized to negotiate cost and timing for the purchase and installation of remaining refrigerant system exclusively with CIMCO. CARRIED 9.2.4 GE Water & Process Technologies Drinking Water Users Group Conference. Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 -159 MOVED BY COUNCILLOR Keith SECONDED BY COUNCILLOR Sabourin THAT Council authorize the Manager of Water Systems to attend the GE Water & Process Technologies Drinking Water Users Group Conference on September 20th ,21st , and 22nd, 2009 in Carrollton, Georgia. CARRIED 9.2.5 W.E, Allen - Request to lower and replace a section of culvert /catch basin on Melissa St Spokesperson: Clr. McGarvey ( The following resolution was proposed ):

RESOLUTION 2009 -160 MOVED BY COUNCILLOR McGarvey SECONDED BY COUNCILLOR McCauley

That staff be directed to spend $4000 to lower and replace a section of culvert and the catch basin on Melissa Street as per the request of W.E. Allen. CARRIED 9.3 Fire, Emergency Services 9.3.1 Open Air Burning, 39/41 William Street Spokesperson: Laurence Green, Fire Chief DIRECTION Approved (for direct staff follow-up):

Upon the recommendation of the Fire Chief and Staff; the Council of the Town of Parry Sound directs staff to continue to monitor open air burning as set out in By-Law 2003-4608 and not allow or permit burning if the fire causes “any odour or smoke to such an extent or degree so as to cause inconvenience, irritation or discomfort to others.”

CARRIED


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9.3.2 West Parry Sound Fire Services Training Facility Reserve Spokesperson: Laurence Green, Fire Chief

RESOLUTION 2009 -161 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith THAT Council for the Town of Parry Sound, upon the recommendation of the West Parry Sound Fire Chiefs, directs staff to release Seven Thousand and Seventy Two Dollars and Sixty Two Cents ($7,072.62) to Carling Fire Department to enhance training equipment for the West Parry Sound Fire Services.

CARRIED

9.4 Community Development, Building, By-law 9.4.1 Contract D2009-01 – Demolition of 50B Seguin Street Spokesperson: John Este, Chief Building Inspector

RESOLUTION 2009 -162 MOVED BY COUNCILLOR Sabourin SECONDED BY COUNCILLOR Keith

That Council affirms the preference list ranking the respondent to request for proposal D2009-01; AND directs staff to offer the #1 ranked proponent to enter into a contract; AND THAT the Mayor and Clerk are authorized and directed to enter into a contract with Priestly Demolition Inc. upon proof that their proposal satisfies the terms and conditions of the call for proposals. ( The following motion to table was proposed):

MOVED BY COUNCILLOR Borneman SECONDED BY COUNCILLOR Keith That the resolution be tabled to the August 11, 2009 Regular Meeting.

CARRIED to TABLE 9.5 Finance & Administration 9.5.1 Audited Financial Statements Spokesperson: Donna Besman, Manager of Administration and Human Resources


THAT Council for the Town of Parry Sound does hereby accept the 2008 Audited Consolidated Financial Statements as prepared by Gordon, Gingrich, Harris & Fleming, Chartered Accountants.

CARRIED 9.5.2 Date Change for Regular Meeting of Council Spokesperson: Rob Mens, C.A.O.


THAT Council for the Town of Parry Sound reschedule the September 15th, 2009 Regular Council Meeting to September 22nd, 2009, to accommodate the office relocation on September 9 and 10, 2009.

CARRIED


-8- 9.6 Other Business 9.6.1 Seguin River Water Management Plan Spokespersons: Councillor Borneman DIRECTION APPROVED (for direct follow-up): THAT the “Water Management Plan For Waterpower For The Seguin River System” report dated June, 2009 be received and that Mayor be authorized to sign the report. CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Amendment to the Parks By-law 98-4016 Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 -5341 Being a By-law to amend Parks By-law 98-4016, to allow 10 trained film dogs to be off leash, under the control of their trainer, Bonnie Judd, at Waubuno Beach during the week of July 27 to July 31, 2009.

READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 21st day of July, 2009.

10.4.2 Road Closure - A section of Waubeek Street, on July 31, 2009 and August 4 to 8, 2009. Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 -5342 Being a by-law to permit the temporary road closure of a section of Waubeek Street, commencing at its intersection with Waubuno Road to the entrance way of The Canadian Coast Guard, 28 Waubeek Street, on July 31, 2009 and August 4 to 8, 2009, from 7:30 a.m. to 8:00 p.m.


10.4.3 Rezoning Application Z09-02-V. Chandresakara – 105 Isabella Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO. 2009-5343 Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended for 105 Isabella Street (Chandrasekara)




-9- 10.6 Other Business

10.6.1 CONFIRMING BY-LAW NO: 2009 -5344

Being a By-law to confirm the proceedings of Council. READ a FIRST. SECOND and THIRD time, PASSED, SIGNED and SEALED, this 21st day of July, 2009.

11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on August 11th , 2009, Council adjourned at 9:15 pm.

__________________________ _______________________ Mayor Clerk

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES – August 11 th, 2009

-1- DATE: August 11th, 2009 TIME: 7:00 p.m. (Closed Session 5:00) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 166 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees; (Personnel)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.1, 9.4.2, 9.4.3, and 9.5.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR BORNEMAN THAT the August 11th, 2009 Regular Council Meeting Agenda be approved as circulated.


3.1.1 MOVED BY COUNCILLOR SABOURIN

SECONDED BY COUNCILLOR MCGARVEY THAT the July 21st, 2009 Regular Council Meeting Minutes be approved as circulated.

3.2 Questions to Staff Mr. Sheridan was asked about the status of the work on Great North Road, Emily Street and MacFarlane Street. Mr. Sheridan says the work on roads is taking longer than anticipated due to some unexpected problems with one of the subcontractors. Unfortunately the projects are about 6 weeks behind. The prime contractor has done a good job with dust control and various other issues. The project will probably be finished by mid September. 4. CORRESPONDENCE 4.1 Alexander Distler, Distler Construction Ltd. Re: Mr. Distler is requesting that Council make a provision for the residential portion,


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of their proposed new development, to be taxed at a single residential rate. He is also requesting that all or a portion of the Building Permit fee be waived.

(This item is on Council’s Agenda for this evening—Item 9.4.1). 4.2 Rita and Dale McWhirter Re: Mrs. McWhirter is requesting reimbursement of meal expenses incurred while they lived in a hotel for a month when their home was being repaired as a result of a flood. (This item is on Council’s Agenda for this evening—Item 9.5.1) 4.3 Bill Beagan Re: Mr. Beagan writes that he has always been impressed with the care and

maintenance of Hillcrest Cemetery and would be remiss in not complementing the Town. (Forwarded to File) 4.3 Carl Hickey Re: Mr. Hickey wrote about his concerns about the lack of signage for parking at Belvedere Heights and his dissatisfaction with the answers he received from Tammy Purdy the Town’s Municipal Law Enforcement Officer. (Forwarded to Iain Laing, Director of Community Development, for follow-up) 4.5 Darrell and Debra Dexter Re: Mr. and Mrs. Dexter wrote to Mayor and Council in response to the Baxter’s

deputation to Council on July 7, 2009. They would like to provide their support to the Fire Department’s stop burning notice given to 39 and 41 William Street

(Forwarded to File) 4.6 Garry and Tina Jacobson Re: Mr. & Mrs. Jacobson wrote to Council regarding the issue of 22 feet of property owned by the Town and used by them, the Town property behind the Jacobson fence and requested that they be permitted to purchase the Town property behind their fence. (This item is on Council’s Agenda for this evening—Item 9.4.2) 5. DEPUTATIONS 5.1. Carl Hickey wanted to clarify to Council that his letter was more about the treatment he

received from Tammy Purdy than the issue of parking at Belvedere Heights. He obtained a copy of the Town’s parking by-law on-line and his questions about the parking at Belvedere Heights have been answered.

5.2 Rita McWhirter spoke about the insurance adjuster’s letter contained in Council’s

package. The letter blames the private snow plough operator for the flood. She feels it was the breakdown of the water main that was to blame. The Town should insure that the water in the water main has some where to go. She feels that it is unfair to blame the private plough operator.

6. MAYOR & COUNCILLORS ==== REPORTS

Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Affordable Housing Program 2009 Extension – Northern Component


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RESOLUTION 2009 - 167 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY

WHEREAS the District of Parry Sound Social Services Administration Board is the Municipal Service Manager for delivery of Social Housing for the 22 member municipalities and territories without municipal organization in the District of Parry Sound; and

WHEREAS the Affordable Housing Program 2009 Extension – Northern Component is

designed to provide low and moderate income homeowners with an opportunity to repair their homes and bring them up to health and safety standards and that this program has designated Northern as Ontario north of the French River, including Nipissing District but excluding the District of Parry Sound;

NOW THEREFORE BE IT RESOLVED that The Corporation of the Town of Parry

Sound supports the inclusion of the District of Parry Sound as a Northern District and requests that the District of Parry Sound be included for participation in the Affordable Housing Program 2009 Extension – Northern Component.


9.1 Economic Development & Special Events 9.1.1 Appointments to Bobby Orr Hall of Fame Advisory Committee Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 - 172 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council appoints Meaghan Tutt and John Maddeford to the Bobby Orr Hall of Fame Advisory Committee for the term ending July 21, 2010 and July 21, 2012 respectively.

CARRIED 9.1.2 Canadian Enduro Championships Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 – 173 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the use of the Bobby Orr Community Centre parking lot as a

staging area for the Canadian Enduro Championships, from Thursday September 17th – Monday September 20, 2009, per the site plan attached as Schedule “A”; and

THAT Council approve the in-town route for the Canadian Enduro Championships for

Saturday September 19th and Sunday September 20th, per the attached Schedule “B” and subject to the O.P.P. conditions attached as Schedule “C”; and

THAT the section of the Fitness Trail from the Curling club to Great North Road, be

closed to pedestrians on Saturday September 19th and Sunday September 20th, 2009, per the attached Schedule “B”.

Ms. Middaugh reported that the closure would take place on Sat. between 9am-10am and

4 p.m.- 5 p.m. and Sunday between 9 a.m. -10 a.m., 3 p.m.- 4 p.m. only. It will be clearly posted on the website in advance.

CARRIED


-4- 9.1.3 Destination Marketing Management Organization Boundaries Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 – 174 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY WHEREAS Georgian Bay Country - Parry Sound Area is currently recognized as a premier four season destination in Ontario; and WHEREAS tourism is one of the primary generators of the Parry Sound Area’s economy; and WHEREAS the “DISCOVERING ONTARIO - A Report on the Future of Tourism” proposes to include the Parry Sound Area in a broader tourism region, portions of which would not reflect a similar tourism product or brand: NOW THEREFORE BE IT RESOLVED THAT the Town of Parry Sound requests that the proposed boundaries for the Destination Marketing and Management Organizations, as identified in the ‘DISCOVERING ONTARIO - A Report on the Future of Tourism” be revised in order to recognize Muskoka-Parry Sound-Algonquin Park as a separate and distinct tourism region in Ontario with a unique brand; and THAT the following recommendation be forwarded to the Ministry of Tourism: THAT the province provide sustainable funding for tourism marketing and management to each tourism region and that destination marketing fees be recognized as only one component of the overall funds needed by each tourism region.

CARRIED 9.1.4 Attendance at International Sports Heritage Association Conference Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 – 175 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council authorizes Cheryl Ward, Bobby Orr Hall of Fame Manager, to attend the

International Sports Heritage Association Conference in Baltimore, Maryland, October 27 - 29, 2009, further to By-law No: 2002-4549 which requires prior Council approval for attendance at seminars, conferences, and conventions outside of the Province of Ontario.

CARRIED 9.1.5 Stepping into Our Past . . . Parry Sound Heritage Festival Spokesperson: Ashley West, Event coordinator/Fund Development Intern RESOLUTION 2009 - 176 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the closure of the Waubuno Beach boat launch from 6 am Saturday September 19th - 6 pm Sunday September 20th, to accommodate the Timbersport, Strongman and re-creation of the “Old Towne” events of the Heritage Festival, per the site plan, attached as Schedule “A”; and


-5- THAT Council approve the closure of the section of the Fitness trail that runs parallel to the Waubuno Beach parking lot to be used as a lane way for Timbersport and Strongman competitor parking as well as EMS access from 6 am Saturday September 19th to 6 pm Sunday September 20th, attached as Schedule “A”.

CARRIED 9.1.6 Façade Improvement Program: Bay Street Café Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 - 177 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the Facade Improvement Program application received from Bay Street Café for the following improvements in the amount of $1,665., representing 50% of the total estimated project costs: - Secondary Facade (Siding for a portion of the North side of the building and building sign letters)

CARRIED 9.2 Operations 9.2.1 Authorization and Endorsement of Parry Sound’s Water Systems Operational Plan Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 178 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT Council authorizes the Mayor and CAO to endorse and approve the Town’s Drinking Water Quality Management System and Operational Plan attached as Schedule “A”.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Proposed Affordable Housing Program Development – 92 James S. – Distler Construction Spokesperson: Iain Laing, Director of Community Development Mr. Laing reported that the Distlers are applying for all 6 units not just 4. Drawings of the proposal are available here to-night. DIRECTION APPROVED (for direct staff follow-up): THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - reduce the tax rate for the units of affordable rental housing proposed for the redevelopment

of 92 James Street to a rate equivalent to the single residential rate; and - provide for the reduction of building permit fees prorated for the number of affordable residential units proposed; and

THAT the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and

THAT Council endorse in principle, the proposed development.

The following amendment to the Direction was proposed:


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THAT the issue of providing for the reduction of building permit fees be a separate vote.

DIRECTION APPROVED (for direct staff follow-up) THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - reduce the tax rate for the units of affordable rental housing proposed for the redevelopment

of 92 James Street to a rate equivalent to the single residential rate; and



CARRIED

DIRECTION DEFEATED (for direct staff follow-up) THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - provide for the reduction of building permit fees prorated for the number of affordable residential units proposed; and

DEFEATED

9.4.2 Request to Use Town Property – Garry and Tina Jacobson – 43 Parry Sound Rd. Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 168 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT the request submitted by Garry and Tina Jacobson for permission to use Town owned lands behind their existing fence be denied and that the Jacobsons be required to remove any of their belongings from this land, and THAT the Jacobsons be required to either enter a lease with the Town for the 22 feet of Town lands enclosed by their fence or have this land transferred into their title all costs of either of these alternatives to be paid by the Jacobsons.

CARRIED The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT staff be directed to offer the same choice of lease or purchase arrangement to the owners of the other property owners involved in this dispute; 39 Parry Sound Road and 41 Parry Sound Road.

CARRIED 9.4.3 Proposed Affordable Housing Program Development – Former St. Joseph’s Hospital Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 169 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT the necessary By-laws and agreements be provided for Council’s consideration that would:

- reduce the tax rate for the 63 units of affordable seniors rental housing proposed


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for the former St. Joseph’s hospital property to a rate equivalent to the single residential rate; and

- provide for the reduction of building permit fees; and THAT the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and THAT Council endorse in principle, the proposed development. The following amendment was proposed: RESOLUTION 2009 - 169 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT the necessary By-laws and agreements be provided for Council’s consideration that would:

- reduce the tax rate for the 63 units of affordable seniors rental housing proposed for the former St. Joseph’s hospital property to a rate equivalent to the single residential rate; and


THAT Council endorse in principle, the proposed development. CARRIED

The following resolution was proposed: RESOLUTION 2009-170: MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - provide for the reduction of building permit fees for the former St. Joseph’s

hospital property. DEFEATED

9.4.4 Site Plan Approval Amendment – District Social Services Administration Board – 76 Church Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 179 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council approves the amended site plan, attached as Schedule “A”, in respect of the District Social Services Administration Board development at 76 Church Street.

CARRIED Council requested that the Report on Belvedere Heights Parking be brought forward as soon as possible. 9.4.5 Demolition Contract Spokesperson: John Este, Chief Building Official Tabled from the July 21st, 2009 Meeting


-8- RESOLUTION 2009 - 162 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council affirms the preference list ranking the respondents to request for proposal D2009-01; and Directs staff to offer the #1 ranked proponent to enter into a contract; and THAT the Mayor and Clerk are authorized and directed to enter into a contract with Priestly Demolition Inc. upon proof that their proposal satisfies the terms and conditions of the call for proposals. MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT the resolution be tabled to the August 14th, 2009 Special Meeting of Council 9.4.6 Sign Variance – 71 – Bowes - Garagan Spokesperson: John Este, Chief Building Official The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT staff request the applicant use the sign to cover both windows on the house, for

aesthetic purposes. CARRIED

RESOLUTION 2009 - 180 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council authorizes the Chief Building Official to issue a permit for a sign at 71

Bowes Street according to the attached Schedule “A”. CARRIED

9.5 Finance & Administration 9.5.1 McWhirter Water Damage Claim Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 171 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK THAT the claim from Rita and Dale McWhirter for reimbursement of meal expenses

resulting from a claim for water damage be denied. DEFEATED

DIRECTION APPROVED (for direct staff follow-up) THAT staff be directed to pay half of the $685.40 requested in compensation by Mr. &

Mrs. McWhirter based on the opinion that the Town was not fully culpable for the water damage to their home.

CARRIED 9.6 Other Business 9.6.1 Parry Sound Area Municipal Airport Grant Applications for Capital Improvements Spokesperson: Councillor Borneman


-9- RESOLUTION 2009 - 181 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK WHEREAS on the 18th day of July, 2000 The Corporation of the Town of Parry Sound

and The Corporation of the Township of Seguin entered into an Agreement for the operation, control and management of the Parry Sound Area Municipal Airport;

AND WHEREAS as per Paragraph 13 of the said Agreement, The Corporation of the

Town of Parry Sound and The Corporation of the Township of Seguin hold title to the airport lands;

AND WHEREAS the Parry Sound Area Municipal Airport Commission has prepared

applications to the Northern Ontario Heritage Fund Corporation (NOHFC) and FedNor for funding for capital improvements at the Airport;

THEREFORE BE IT RESOLVED THAT as owners of the Parry Sound Area

Municipal Airport lands, the Council of The Corporation of the Town of Parry Sound does hereby support the applications for funding in the amount of $495,000 each to the Northern Ontario Heritage Fund Corporation (NOHFC) and FedNor for funding for capital improvements at the Airport;

AND FURTHER THAT in the event there are cost overruns for this project, the

Township of Seguin will provide financial assistance to the Parry Sound Area Municipal Airport Commission as required;

AND THAT Council approves the Parry Sound Area Community Business &

Development Centre Inc. to act as the Contract Agent on behalf of the Airport Commission and its member municipalities to the conclusion of the referenced Project.



Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 11th day of August, 2009.

11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on September 1st, 2009, Council adjourned at 8:36 pm.

__________________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK


-1- DATE: August 11th, 2009 TIME: 7:00 p.m. (Closed Session 5:00) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 166 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees; (Personnel)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.1, 9.4.2, 9.4.3, and 9.5.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR MCCAULEY

SECONDED BY COUNCILLOR BORNEMAN THAT the August 11th, 2009 Regular Council Meeting Agenda be approved as circulated.


3.1.1 MOVED BY COUNCILLOR SABOURIN

SECONDED BY COUNCILLOR MCGARVEY THAT the July 21st, 2009 Regular Council Meeting Minutes be approved as circulated.

3.2 Questions to Staff Mr. Sheridan was asked about the status of the work on Great North Road, Emily Street and MacFarlane Street. Mr. Sheridan says the work on roads is taking longer than anticipated due to some unexpected problems with one of the subcontractors. Unfortunately the projects are about 6 weeks behind. The prime contractor has done a good job with dust control and various other issues. The project will probably be finished by mid September. 4. CORRESPONDENCE 4.1 Alexander Distler, Distler Construction Ltd. Re: Mr. Distler is requesting that Council make a provision for the residential portion,


-2-

of their proposed new development, to be taxed at a single residential rate. He is also requesting that all or a portion of the Building Permit fee be waived.

(This item is on Council’s Agenda for this evening—Item 9.4.1). 4.2 Rita and Dale McWhirter Re: Mrs. McWhirter is requesting reimbursement of meal expenses incurred while they lived in a hotel for a month when their home was being repaired as a result of a flood. (This item is on Council’s Agenda for this evening—Item 9.5.1) 4.3 Bill Beagan Re: Mr. Beagan writes that he has always been impressed with the care and

maintenance of Hillcrest Cemetery and would be remiss in not complementing the Town. (Forwarded to File) 4.3 Carl Hickey Re: Mr. Hickey wrote about his concerns about the lack of signage for parking at Belvedere Heights and his dissatisfaction with the answers he received from Tammy Purdy the Town’s Municipal Law Enforcement Officer. (Forwarded to Iain Laing, Director of Community Development, for follow-up) 4.5 Darrell and Debra Dexter Re: Mr. and Mrs. Dexter wrote to Mayor and Council in response to the Baxter’s

deputation to Council on July 7, 2009. They would like to provide their support to the Fire Department’s stop burning notice given to 39 and 41 William Street

(Forwarded to File) 4.6 Garry and Tina Jacobson Re: Mr. & Mrs. Jacobson wrote to Council regarding the issue of 22 feet of property owned by the Town and used by them, the Town property behind the Jacobson fence and requested that they be permitted to purchase the Town property behind their fence. (This item is on Council’s Agenda for this evening—Item 9.4.2) 5. DEPUTATIONS 5.1. Carl Hickey wanted to clarify to Council that his letter was more about the treatment he

received from Tammy Purdy than the issue of parking at Belvedere Heights. He obtained a copy of the Town’s parking by-law on-line and his questions about the parking at Belvedere Heights have been answered.

5.2 Rita McWhirter spoke about the insurance adjuster’s letter contained in Council’s

package. The letter blames the private snow plough operator for the flood. She feels it was the breakdown of the water main that was to blame. The Town should insure that the water in the water main has some where to go. She feels that it is unfair to blame the private plough operator.

6. MAYOR & COUNCILLORS ==== REPORTS

Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Affordable Housing Program 2009 Extension – Northern Component


-3-


WHEREAS the District of Parry Sound Social Services Administration Board is the Municipal Service Manager for delivery of Social Housing for the 22 member municipalities and territories without municipal organization in the District of Parry Sound; and

WHEREAS the Affordable Housing Program 2009 Extension – Northern Component is

designed to provide low and moderate income homeowners with an opportunity to repair their homes and bring them up to health and safety standards and that this program has designated Northern as Ontario north of the French River, including Nipissing District but excluding the District of Parry Sound;

NOW THEREFORE BE IT RESOLVED that The Corporation of the Town of Parry

Sound supports the inclusion of the District of Parry Sound as a Northern District and requests that the District of Parry Sound be included for participation in the Affordable Housing Program 2009 Extension – Northern Component.


9.1 Economic Development & Special Events 9.1.1 Appointments to Bobby Orr Hall of Fame Advisory Committee Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 - 172 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council appoints Meaghan Tutt and John Maddeford to the Bobby Orr Hall of Fame Advisory Committee for the term ending July 21, 2010 and July 21, 2012 respectively.

CARRIED 9.1.2 Canadian Enduro Championships Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 – 173 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the use of the Bobby Orr Community Centre parking lot as a

staging area for the Canadian Enduro Championships, from Thursday September 17th – Monday September 20, 2009, per the site plan attached as Schedule “A”; and

THAT Council approve the in-town route for the Canadian Enduro Championships for

Saturday September 19th and Sunday September 20th, per the attached Schedule “B” and subject to the O.P.P. conditions attached as Schedule “C”; and

THAT the section of the Fitness Trail from the Curling club to Great North Road, be

closed to pedestrians on Saturday September 19th and Sunday September 20th, 2009, per the attached Schedule “B”.

Ms. Middaugh reported that the closure would take place on Sat. between 9am-10am and

4 p.m.- 5 p.m. and Sunday between 9 a.m. -10 a.m., 3 p.m.- 4 p.m. only. It will be clearly posted on the website in advance.

CARRIED


-4- 9.1.3 Destination Marketing Management Organization Boundaries Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 – 174 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY WHEREAS Georgian Bay Country - Parry Sound Area is currently recognized as a premier four season destination in Ontario; and WHEREAS tourism is one of the primary generators of the Parry Sound Area’s economy; and WHEREAS the “DISCOVERING ONTARIO - A Report on the Future of Tourism” proposes to include the Parry Sound Area in a broader tourism region, portions of which would not reflect a similar tourism product or brand: NOW THEREFORE BE IT RESOLVED THAT the Town of Parry Sound requests that the proposed boundaries for the Destination Marketing and Management Organizations, as identified in the ‘DISCOVERING ONTARIO - A Report on the Future of Tourism” be revised in order to recognize Muskoka-Parry Sound-Algonquin Park as a separate and distinct tourism region in Ontario with a unique brand; and THAT the following recommendation be forwarded to the Ministry of Tourism: THAT the province provide sustainable funding for tourism marketing and management to each tourism region and that destination marketing fees be recognized as only one component of the overall funds needed by each tourism region.

CARRIED 9.1.4 Attendance at International Sports Heritage Association Conference Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 – 175 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council authorizes Cheryl Ward, Bobby Orr Hall of Fame Manager, to attend the

International Sports Heritage Association Conference in Baltimore, Maryland, October 27 - 29, 2009, further to By-law No: 2002-4549 which requires prior Council approval for attendance at seminars, conferences, and conventions outside of the Province of Ontario.

CARRIED 9.1.5 Stepping into Our Past . . . Parry Sound Heritage Festival Spokesperson: Ashley West, Event coordinator/Fund Development Intern RESOLUTION 2009 - 176 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the closure of the Waubuno Beach boat launch from 6 am Saturday September 19th - 6 pm Sunday September 20th, to accommodate the Timbersport, Strongman and re-creation of the “Old Towne” events of the Heritage Festival, per the site plan, attached as Schedule “A”; and


-5- THAT Council approve the closure of the section of the Fitness trail that runs parallel to the Waubuno Beach parking lot to be used as a lane way for Timbersport and Strongman competitor parking as well as EMS access from 6 am Saturday September 19th to 6 pm Sunday September 20th, attached as Schedule “A”.

CARRIED 9.1.6 Façade Improvement Program: Bay Street Café Spokesperson: Lynn Middaugh, Director of Economic Development/Leisure Services RESOLUTION 2009 - 177 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the Facade Improvement Program application received from Bay Street Café for the following improvements in the amount of $1,665., representing 50% of the total estimated project costs: - Secondary Facade (Siding for a portion of the North side of the building and building sign letters)

CARRIED 9.2 Operations 9.2.1 Authorization and Endorsement of Parry Sound’s Water Systems Operational Plan Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 178 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT Council authorizes the Mayor and CAO to endorse and approve the Town’s Drinking Water Quality Management System and Operational Plan attached as Schedule “A”.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Proposed Affordable Housing Program Development – 92 James S. – Distler Construction Spokesperson: Iain Laing, Director of Community Development Mr. Laing reported that the Distlers are applying for all 6 units not just 4. Drawings of the proposal are available here to-night. DIRECTION APPROVED (for direct staff follow-up): THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - reduce the tax rate for the units of affordable rental housing proposed for the redevelopment

of 92 James Street to a rate equivalent to the single residential rate; and - provide for the reduction of building permit fees prorated for the number of affordable residential units proposed; and



The following amendment to the Direction was proposed:


-6-

THAT the issue of providing for the reduction of building permit fees be a separate vote.

DIRECTION APPROVED (for direct staff follow-up) THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - reduce the tax rate for the units of affordable rental housing proposed for the redevelopment

of 92 James Street to a rate equivalent to the single residential rate; and



CARRIED

DIRECTION DEFEATED (for direct staff follow-up) THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - provide for the reduction of building permit fees prorated for the number of affordable residential units proposed; and

DEFEATED

9.4.2 Request to Use Town Property – Garry and Tina Jacobson – 43 Parry Sound Rd. Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 168 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT the request submitted by Garry and Tina Jacobson for permission to use Town owned lands behind their existing fence be denied and that the Jacobsons be required to remove any of their belongings from this land, and THAT the Jacobsons be required to either enter a lease with the Town for the 22 feet of Town lands enclosed by their fence or have this land transferred into their title all costs of either of these alternatives to be paid by the Jacobsons.

CARRIED The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT staff be directed to offer the same choice of lease or purchase arrangement to the owners of the other property owners involved in this dispute; 39 Parry Sound Road and 41 Parry Sound Road.

CARRIED 9.4.3 Proposed Affordable Housing Program Development – Former St. Joseph’s Hospital Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 169 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT the necessary By-laws and agreements be provided for Council’s consideration that would:

- reduce the tax rate for the 63 units of affordable seniors rental housing proposed


-7-

for the former St. Joseph’s hospital property to a rate equivalent to the single residential rate; and

- provide for the reduction of building permit fees; and THAT the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and THAT Council endorse in principle, the proposed development. The following amendment was proposed: RESOLUTION 2009 - 169 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT the necessary By-laws and agreements be provided for Council’s consideration that would:

- reduce the tax rate for the 63 units of affordable seniors rental housing proposed for the former St. Joseph’s hospital property to a rate equivalent to the single residential rate; and


THAT Council endorse in principle, the proposed development. CARRIED

The following resolution was proposed: RESOLUTION 2009-170: MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT the necessary By-laws and agreements be provided for Council’s consideration that would: - provide for the reduction of building permit fees for the former St. Joseph’s

hospital property. DEFEATED

9.4.4 Site Plan Approval Amendment – District Social Services Administration Board – 76 Church Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 179 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council approves the amended site plan, attached as Schedule “A”, in respect of the District Social Services Administration Board development at 76 Church Street.

CARRIED Council requested that the Report on Belvedere Heights Parking be brought forward as soon as possible. 9.4.5 Demolition Contract Spokesperson: John Este, Chief Building Official Tabled from the July 21st, 2009 Meeting


-8- RESOLUTION 2009 - 162 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council affirms the preference list ranking the respondents to request for proposal D2009-01; and Directs staff to offer the #1 ranked proponent to enter into a contract; and THAT the Mayor and Clerk are authorized and directed to enter into a contract with Priestly Demolition Inc. upon proof that their proposal satisfies the terms and conditions of the call for proposals. MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT the resolution be tabled to the August 14th, 2009 Special Meeting of Council 9.4.6 Sign Variance – 71 – Bowes - Garagan Spokesperson: John Este, Chief Building Official The following direction was proposed: DIRECTION APPROVED (for direct staff follow-up): THAT staff request the applicant use the sign to cover both windows on the house, for

aesthetic purposes. CARRIED

RESOLUTION 2009 - 180 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council authorizes the Chief Building Official to issue a permit for a sign at 71

Bowes Street according to the attached Schedule “A”. CARRIED

9.5 Finance & Administration 9.5.1 McWhirter Water Damage Claim Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 171 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK THAT the claim from Rita and Dale McWhirter for reimbursement of meal expenses

resulting from a claim for water damage be denied. DEFEATED

DIRECTION APPROVED (for direct staff follow-up) THAT staff be directed to pay half of the $685.40 requested in compensation by Mr. &

Mrs. McWhirter based on the opinion that the Town was not fully culpable for the water damage to their home.

CARRIED 9.6 Other Business 9.6.1 Parry Sound Area Municipal Airport Grant Applications for Capital Improvements Spokesperson: Councillor Borneman


-9- RESOLUTION 2009 - 181 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK WHEREAS on the 18th day of July, 2000 The Corporation of the Town of Parry Sound

and The Corporation of the Township of Seguin entered into an Agreement for the operation, control and management of the Parry Sound Area Municipal Airport;

AND WHEREAS as per Paragraph 13 of the said Agreement, The Corporation of the

Town of Parry Sound and The Corporation of the Township of Seguin hold title to the airport lands;

AND WHEREAS the Parry Sound Area Municipal Airport Commission has prepared

applications to the Northern Ontario Heritage Fund Corporation (NOHFC) and FedNor for funding for capital improvements at the Airport;

THEREFORE BE IT RESOLVED THAT as owners of the Parry Sound Area

Municipal Airport lands, the Council of The Corporation of the Town of Parry Sound does hereby support the applications for funding in the amount of $495,000 each to the Northern Ontario Heritage Fund Corporation (NOHFC) and FedNor for funding for capital improvements at the Airport;

AND FURTHER THAT in the event there are cost overruns for this project, the

Township of Seguin will provide financial assistance to the Parry Sound Area Municipal Airport Commission as required;

AND THAT Council approves the Parry Sound Area Community Business &

Development Centre Inc. to act as the Contract Agent on behalf of the Airport Commission and its member municipalities to the conclusion of the referenced Project.



Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 11th day of August, 2009.

11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council was on September 1st, 2009, Council adjourned at 8:36 pm.


THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL OPEN COUNCIL MINUTES – August 14th, 2009

-1- DATE: August 14th, 2009 TIME: 5:30 p.m. LOCATION: Children=s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 182 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) the security of property of the municipality or local board; (Demolition of 50B Seguin Street and the Renovation of 52 Seguin Street)

b) personal matters about an identifiable individual, including municipal or local board employees; (Personnel)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 7.2, 7.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR VAN DER VALK THAT the August 14th Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA


-2- 7.1 BY-LAW 2009 - 5346 Being a By-law to authorize the execution of an Agreement between the Town of Parry Sound and Priestly Demolition Inc. for the demolition of the building at 50B Seguin Street. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 14th day of August, 2009. 7.2 BY-LAW 2009 - 5347 Being a By-law to authorize the execution of an Agreement between the Corporation of the Town of Parry Sound and Samson Management for the renovation of the Town of Parry Sound Municipal Building located at 52 Seguin Street. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 14th day of August, 2009. A recorded vote was requested: Recorded Vote P. Borneman No B. Keith No D. McCauley Yes J. McGarvey Yes W. Sabourin Yes C. van der Valk Yes R. Adams Yes Recorded Vote Carried 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations 9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.4.1 RESOLUTION 2009-162 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council affirms the preference list ranking the respondents to request for proposal D2009-01; AND Direct staff to offer the #1 ranked proponent to enter into a contract; AND that the Mayor and Clerk are authorized and directed to enter into a contract with Priestly Demolition Inc. upon proof that their proposal satisfies the terms and conditions of the call for proposals. It was proposed that the resolution be withdrawn: MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR McCAULEY THAT the resolution be withdrawn.

CARRIED 9.5 Finance & Administration




10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2009 - 5348

Being a by-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this

14th day of August, 2009. 10. ADJOURNMENT

The meeting adjourned at 6:50 p.m.


THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES –September 1st, 2009

-1- DATE: September 1, 2009 TIME: 7:00 p.m. (Closed Session 5:00) LOCATION: Children’s Aid Society Building MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 183 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: a) security of the property of the municipality or local board: (Belvedere Heights) b) personal matters about an identifiable individual, including municipal or local board employees; (Municipal Personnel, Private Citizen)

CARRIED 1. AGENDA 1.1 Additions to Agenda Letter of Support to Orrville Collaborative for their application to CMHC, Item 9.4.5. 1.2 Prioritization of Agenda 9.4.2, 10.4.3, 9.4.3 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR SABOURIN

SECONDED BY COUNCILLOR VAN DER VALK THAT the September 1st, 2009 Regular Council Meeting Agenda be approved as circulated.


3.1.1 MOVED BY COUNCILLOR McCAULEY

SECONDED BY COUNCILLOR BORNEMAN THAT the August 11th and August 14th, 2009 Regular and Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Karen Bethune, Clerk’s Department, Township of Seguin Re: Township of Seguin’s Council Resolution requesting that the Territorial District

of Parry Sound be included for participation in the Affordable Housing Program AHP


-2-

2009 Extension – Northern Component. (Forwarded to File) 4.2 Barry Briggs Re: Mr. Brigg’s dog was attacked by another dog. The other dog owner plans to

appeal the By-law Department’s order to make his dog use a different leash and a muzzle when the dog is being walked in town. Mr. Briggs is concerned for the safety of

other dogs and perhaps small children should the appeal be granted. (Forwarded to File) 4.3 J.M. Patterson, Chairman, The Algonquin Regt. Veterans Association-Parry Sound Re: Mr. Patterson is suggesting that the heritage of this regiment be more adequately

promoted in local events such as Heritage Week and in video, TV and brochures of the Town of Parry Sound. He is also suggesting that Parry Sound twin with Moerkerke, Belgium for their faithful recognition of the Battle of The Leopold Canal in World War II.

(Forwarded to Director of Economic Development and Leisure Services) 4.4 Marge Thomas, Coordinator, Art in the Park Re: Thank you letter for Council’s support and the assistance of staff. (Forwarded to File) 5. DEPUTATIONS 5.1 Sheena Sharp, Coolearth Architecture Inc. Re: Submission to the Equilibrium™ Communities Initiative Ms. Sharp spoke about the EQuilibrium™ Communities Initiative. It is a $4.2-million

sustainable community demonstration project, led jointly and equally funded by the Canada Mortgage and Housing Corporation (CMHC) and Natural Resources Canada’s (NRCan) ecoENERGY Technology Initiative (ecoETI), a component of the Government of Canada’s ecoACTION initiative.

For their submission, Orrville Collaborative Inc. is focusing on a net zero building design

for housing in Parry Sound. There is $500,000 of funding available for each of the six winning neighbourhood development projects. Although the program is designed to focus on new communities Ms. Sharp feels that there are some similarities with an established community such as Parry Sound. Parry Sound has a high population of seniors compared to the rest of the province.

They are requesting a letter of support from Town Council and access to data the Town

has on traffic, water use, sanitary and storm sewer, land use and natural environment. Councillor van der Valk asked to add this item to the agenda. 5.2 John Jackson, John Jackson Planning John Jacklin, Builder Mr. Jackson informed Council that Mr. Jacklin, who he represents, is planning to come out of retirement to undertake a development to provide seniors apartments. Mr. Jacklin is planning to make application to the recently announced Affordable Housing Program and is looking for Council’s support. 6. MAYOR & COUNCILLORS ==== REPORTS Mayors and Councillors gave reports on meetings attended and matters arising.


-3- 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 RESOLUTION 2009 - 184 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY THAT Council upholds the MUZZLE AND RESTRAIN ORDER issued to Ed Armstrong, 21 Belvedere, Unit 102, on July 31, 2009, for his dog, Dakota, a Staffordshire Bull Terrier Mix.

CARRIED 7.2 RESOLUTION 2009 - 185 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Brenda Dobson’s September 1, 2009 Performance Review be accepted as amended.

CARRIED 8. CONSENT AGENDA 8.1 Child Abuse Prevention Month


WHEREAS children are our most precious asset and it is our responsibility to teach, guide and protect them to ensure they have a safe, nurturing environment in which to grow to their full potential, free from violence, abuse and neglect; and

WHEREAS child abuse and neglect are tragedies inflicted on innocent children, an ever-

increasing problem in today’s society that crosses all socio-economic boundaries; and WHEREAS with increase public awareness, education and support programs, together

with community involvement, we can help to ease the pain and suffering and stop the abuse of our children; and

WHEREAS during Child Abuse Prevention Month, groups and organizations within our

community will be holding a variety of events and activities, and will offer information on the vitally important child abuse support and prevention programs that are available in Parry Sound,

NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Parry

Sound, and the over 6,000 people of our great, Town do hereby proclaim October 2009 as “Child Abuse Prevention Month” to recognize the ongoing commitment of individuals and organizations in our community whose tireless efforts help prevent child abuse.

CARRIED 8.2 The Arthritis Society Re: Arthritis Awareness Month

RESOLUTION 2009 - 187 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT Council for the Town of Parry Sound declare September to be “Arthritis Awareness Month.

CARRIED


-4- 8.3 Parry Sound Downtown Business Association Re: Appointment to the Board of Directors


THAT the Council of the Town of Parry Sound does hereby appoint Angelika Distler to the Parry Sound Downtown Business Association Board of Directors.


9.1 Economic Development & Special Events 9.2 Operations 9.2.1 Quotation – Road Cuts Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 190 MOVED BY COUNCILLOR MCGARVEY SECONDED BY COUNCILLOR SABOURIN THAT Council accept the quotation from Fowler Construction, in the amount of $59,338.93, plus applicable taxes, for the repair of various road cuts, this quotation being the only quotation received.

CARRIED 9.2.2 Tender – Rehabilitation of Cascade Street Bridge Spokesperson: Brian Sheridan, Direction of Operations RESOLUTION 2009 - 191 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council accept the tender from Nor Eng Construction & Engineering in the amount of $396,608.10 including GST, for the rehabilitation of Cascade Street Bridge, this being the lowest tender of two (2) tenders received.

CARRIED 9.2.3 Tender – Pulverizing & Resurfacing Queen, Cedar & Spruce Streets Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 192 MOVED BY COUNCILLOR McGARVEY SECONDED BY COUNCILLOR SABOURIN THAT Council accept the tender from Fowler Construction in the amount of $112,882.26 including GST, for the pulverizing & resurfacing of Queen, Cedar & Spruce Streets, this being the only tender received.

CARRIED The following resolution was proposed: RESOLUTION 2009 - 193 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council approve the capital budget reallocation of up to $38,000 from the Queen Cedar Spruce Streets reconstruction budget and up to $17,000 from the Cascade Street Bridge Rehabilitation budget and $15,000 from the North Road Reconstruction budget


-5- for the rehabilitation of Wabuno Rd. and Waubuno Cres. and that the Director of Operations be directed to award the tender to Fowler Construction with the unit prices as contained in Contract No. 6212-09.

CARRIED 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Proposed Affordable Housing Program Development – 86 James Street Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (FOR COUNCIL BY-LAW ): THAT the necessary By-laws and agreements be provided for Councils’ consideration subject to approval of an application under the Affordable Housing Program that would: Reduce the tax rate for the three unit converted dwelling proposed for 86 James Street to a

rate equivalent to the single residential rate; and That the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and That Council endorse in principle, the proposed development.

CARRIED 9.4.2 Road Allowance Closure - Part of Original Allowance between Lot 25 Concession III and Lot 146, Concession A - Canadian Tire Real Estate Limited Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 189 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR McGARVEY THAT the request from Seguin Township contained in Resolution No. 2009-228 that the Town of Parry Sound commit by resolution to the funding of 50% of the costs of the development of a public road along the former colonization road should such a public road be developed at public cost, be declined.

CARRIED 9.4.3 Proposed Affordable Housing Program Development – 118 Isabella Street Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (FOR COUNCIL BY-LAW ): THAT the necessary By-laws and agreements be provided for Councils’ consideration subject to approval of an application under the Affordable Housing Program that would: Reduce the tax rate for the 16 senior’s apartment units proposed for 118 Isabella Street to a

rate equivalent to the single residential rate; and That the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and That Council endorse in principle, the proposed development conditional on the approval of a Minor Variance to reduce the minimum lot area requirement to allow 36 apartment units on the property and reduce the rear yard.

CARRIED 9.4.4 Proposed Affordable Housing Program Development – 26 Louisa St. and 110 Church St. Spokesperson: Iain Laing, Director of Community Development


-6- DIRECTION APPROVED (FOR COUNCIL BY-LAW ): THAT the necessary By-laws and agreements be provided for Council’s consideration subject to approval of an application under the Affordable Housing Program that would: Reduce the tax rate for one proposed triplex at 110 Church Street and one proposed triplex at 26 Louisa Street to a rate equivalent to the single residential rate; and That the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and That Council endorse in principle, the proposed developments.

CARRIED 9.4.5 Addition to Agenda CMHC Equilibrium Communities Initiative Application RESOLUTION 2009 - 194: MOVED BY COUNCILLOR McGARVEY SECONDED BY COUNCILLOR KEITH THAT Council of the Town of Parry Sound support the Orrville Collaborative Inc.’s CMHC Equilibrium Communities Initiative application that will focus on community design for seniors as described in the Collaborative’s August 29 ’09 letter to Council.

CARRIED 9.5 Finance & Administration 9.6 Other Business 9.6.1 REDAC – For Discussion Mayor Richard Adams Mayor Adams spoke to the Town’s membership in the Regional Economic Development

Advisory Committee (REDAC). The general consensus was that although there is generally good cooperation amongst the members for small joint projects, historically there is a lack of cooperation with the areas surrounding the Town for large joint projects.

10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 St. Andrew’s Parking Lot Lease Renewal Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 – 5349: Being a By-law to authorize the execution of an agreement, attached as Schedule “A”, between the Trustees of St. Andrew’s Presbyterian Church and the Corporation of the Town of Parry Sound for the use of 58 Seguin Street, known as St. Andrew’s Parking Lot, for paid public parking for a term of three (3) years. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of September, 2009.


-7- 10.4.2 Clean Yards By-law Amendment Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 - 5350: Being a By-law to amend By-law 2007-5058, a by-law to regulate the filling, draining, cleaning and clearing of premises with the municipality. READ a FIRST time, The following amendments were proposed: MOVED BY COUNCILLOR McCAULEY SECONDED BY COUNCILLOR KEITH Item 2. ii) The removal, trimming, or cutting of weeds, grass or ground cover more than (20 centimeters (8 inches) in height. And that a comma be placed after the word building in the first clause. READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of September, 2009. 10.4.3 Permit Parking Belvedere Avenue Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 - 5351 Being a by-law to amend the Traffic By-law 2007-5095, Schedule “F” - Permit Holders. READ a FIRST time,

DEFEATED

DIRECTION (for direct staff follow-up): THAT staff be directed to return to Council with a revised by-law for the four properties identified to provide for two spots per property. The following motion to table was proposed: MOVED BY COUNCILLOR McGARVEY SECONDED BY COUNCILLOR McCAULEY THAT the direction be tabled to the first regular Council meeting in October.

CARRIED The following direction was proposed: DIRECTIONAPPROVED (for direct staff follow-up): THAT staff meet with the affected property owners to address their needs and provide an R & R to Council on October 6th to address Council’s concerns regarding the suggested amendment to the Traffic By-law.

CARRIED 10.4.4 Amendment to Disabled Parking By-law Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 - 5352 Being a By-law to amend By-law 2003-4632, a by-law to regulate disabled parking within the municipality.


-8- READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of September, 2009. 10.5 Finance & Administration 10.6 Other Business

10.6.1 CONFIRMING BY-LAW 2009 - 5353 :


READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of September, 2009. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council has been changed to September 22nd to accommodate the Municipal Office’s Temporary move to the Parry Sound Mall on September 9th and 10th, Council adjourned at 9:30 pm.

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL OPEN COUNCIL MINUTES –

SEPTEMBER 14th, 2009 -1-

DATE: September 14, 2009 TIME: 9:00 a.m. LOCATION: Municipal Office – Parry Sound Mall – Suite 301B MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 9.6.1 REDAC 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR McCAULEY

SECONDED BY COUNCILLOR KEITH THAT the September 14th Special Council Meeting Agenda be approved as amended and

circulated. CARRIED

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations Tender – Downtown Streetscape Improvements Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 195 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT upon the recommendation of Triton Engineering Service Ltd. Council award the tender to Miwel Construction Limited in the amount of $1,241,561.18, including GST, for the Downtown Streetscaping Improvements, this tender being the lowest tender of two (2) tenders received.

CARRIED


SEPTEMBER 14th, 2009 -2-

9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business 9.6.1 REDAC Update Spokesperson: Mayor Richard Adams Mayor Adams updated Council on REDAC activities. REDAC will continue to operate

with McDougall and Seguin on the existing funding formula. 10. BY-LAWS 10.1 Economic Development and Special Events

10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 10.6.1 CONFIRMING BY-LAW NO: 2009 - 5354


14th day of September, 2009. 10. RESOLUTION NO: 2009 - 196 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCCAULEY THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to:

a) security of the property of the municipality or local board: (Near North District School Board)

CARRIED Closed session adjourned at 10:04 a.m. and the regular meeting reconvened at 10:05 a.m. 11. ADJOURNMENT Council adjourned at 10:05 a.m. __________________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES –September 22nd, 2009

-1- DATE: September 22, 2009 TIME: 7:00 p.m. (Closed Session 6:30) LOCATION: 9 James Street, The Township of The Archipelago MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 197 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: c) a proposed or pending acquisition or disposition of land by the municipality or local board (Canadore College/William Beatty Lands & Timber Property)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.5.2, 10.1.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the September 22nd, 2009 Regular Council Meeting Agenda be approved as circulated.



SECONDED BY COUNCILLOR KEITH THAT the September 1st and September14th, 2009 Regular and Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Don & Geraldine Clark Thank you note for the kindness of Parry Sound residents who came to their aid. 4.2 Rob Donevan Letter regarding misleading statements made by Council during discussion of ‘permit


-2-

parking’ on Belvedere Ave at the September 1st Council meeting. Additional Correspondence: 4.3 Letter from Theresa Sheridan providing comments about the Municipal Address

Numbering By-law per the Fire Chief’s request in an advertisement placed in the local paper prior to this meeting of Council.

5. DEPUTATIONS 5.1 Rob Donevan, Representing a group of residents of Belvedere Heights Permit Parking on Belvedere Heights Dr. Donevan is representing the residents of 16, 18, 20, 22 Belvedere Avenue. They are

sympathetic to the parking issue up on Belvedere Heights but would like to see a more collaborative and cooperative process to resolve their concerns.

Dr. Donevan took issue with some of the statements made at the September 1st Council

meeting and wanted to clarify that at no time did anyone chase off an elderly volunteer in front of 18 Belvedere Avenue. Councillor Sabourin used hearsay to make this statement. At no time have any of the residents that he represents been hostile to anyone parking in their spaces. Council should have considered the veracity of these statements before voicing them in a public forum.

Dr. Donevan’s group met with Iain Laing and Tammy Purdy a few weeks ago to discuss

this issue. Everyone involved purchased their homes with the understanding that these were their parking spots. For many years the owners been maintaining the spots and even previous owners have had their spaces paved.

Their group feels that the Belvedere Heights parking situation cannot be compared to that

of the residents of William St. A number of the homes on Belvedere Heights have multi-generational families and would have more than one car per household. William Street has smaller properties, fewer occupants so therefore fewer cars.

Dr. Donevan stated that the one way street hasn’t been an easy transition. Currently there

are many unsightly signs and barricades and their group does not want to see more. At present there are a number of Belvedere Heights’ volunteers and the VON who use their parking spots without issue. They are also concerned about the resale potential if they lose their parking spaces. Why target 16, 18, 20 and 22 when the whole neighbourhood is affected by this parking issue?

At this point their group believes that the system has worked reasonably well. The

residents were surprised to learn that the parking spaces are not theirs. The group also understands that visitors to Belvedere Heights need space to park. They believe the current system is working. The group’s feeling is that they would like see the current situation continue and that the owners of these residences be allowed to continue to park in these spots. He suggested an evaluation of the situation in 12 months.

5.2 Michael Copas Change to the Charter of the Municipal Non-Profit Housing Corporation Jim Hanna, spoke on behalf of the Municipal Non-Profit Housing Board. Dennis

Wellman and Michael Copas were in attendance as well. Mr. Hanna provided background for the Parry Sound Municipal Non-Profit Housing

Board. (PSMNPHB). The Board was created in 1984 by Parry Sound Municipal Council as an arms-length corporation, to accept provincial funding for non-profit housing. In


-3-

1998 Parry Sound District Social Services Administration Board (DSSAB) was created to administer and be responsible for all housing in our area funded by the province. PSMNPHB fell under that mandate.

For the last ten years Parry Sound Council has had none of the administrative

responsibility for PSNPH actions but absolute control over its Board of Directors’ appointments. Conversely PSDSSAB has been responsible to the province for PSNPHB actions and has had no control over its governance.

PSNPHB has been approached by Affordable Housing Now Parry Sound to integrate their

operation of 18 units with those of PSNPH to improve efficiencies and make better use of a limited volunteer base. As well the province has announced new funding for the construction of Affordable Housing.

It became evident that PSNPH needed to review and refresh their corporate structure.

This group is here to-night to request Council to consent to the filing of an amendment to the Letters Patent of the Parry Sound Municipal Non-Profit Housing Corporation: to delete the word “municipal” from the corporate name, to delete the requirement that the election or appointment of a director of the housing corporation to the board be approved by town council, and, that the C.A.O. be authorized to sign any documentation relating to this consent.

With this in place this Board hopes to encourage an increase in the membership of our

corporation, provide a pool of candidates for the Board of Directors and our various committees and improve affordable housing for the area in and around Parry Sound.

5.3 Fritz Distler Silver Birch Condominium Development Project Mr. Distler informed Council that this development will create 30 full time jobs over a 2

year period for the construction of 96 condominium units using may local trades for the construction. Mr. Distler believes this project will be a great asset to Parry Sound providing much needed affordable housing. Once completed, this project will create an assessment of $15-18 million dollars and will generate $150,000-$180,000 dollars in taxes annually for the Town. He feels that the density of Silver Birch Condominiums will allow more taxes to be collected than in a typical dethatched housing subdivision.

Mr. Distler requested the following financial support: The waiving of planning application fees, building permit and development fees,

extension of road and services to the development and including the cul-de-sac, assumption of the road; and provision of garbage and recycling collection.

5.4 John Scarr, 104 Gibson Street Train Whistle Noise Mr. Scarr, a new resident, told Council the problems associated with having a home near a train crossing where the train has to blow its whistle every time it goes through. The noise affects the whole neighbourhood and the hospital as well. He told Council he spent 45 years on the railroad and was involved in over 50 crossing accidents throughout his career. It has been his experience that if people don’t stop for lights and gates they won’t be warned to stop by hearing whistles. He would like Council to do something with the whistle noise problem. He suggested that all the crossings be outfitted with lights and gates. He provided a copy of Belleville’s by-law for Council review.


-4- There was a suggestion for direction to Staff. Mayor Adams indicated that the direction would be dealt with later on the agenda. 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Purchase of Property to Host Canadore College Campus Spokesperson: Iain Laing, Director of Community Development BY-LAW 2009 - 5355 Being a by-law to authorize the acquisition of lands from William Beatty Lands and Timber Limited for the development of a college campus. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd Day of September, 2009. 8. CONSENT AGENDA 8.1 Restorative Justice Week 2009, November 15 – 22, 2009 RESOLUTION 2009 - 198 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY WHEREAS, in the face of crime or conflict, restorative justice offers a philosophy and approach that views these matters principally as harm done to people and relationships; and WHEREAS, restorative justice approaches strive to provide support and opportunities for the voluntary participation and communication between those affected by crime and conflict (victims, offenders, community) to encourage accountability, reparation and a movement towards understanding, feelings of satisfaction, healing and closure; and WHEREAS, this year's theme for Restorative Justice Week is "Communities Responding to Human Needs", it is an opportunity to learn, educate and celebrate along with other communities across the country about restorative justice during the week. THEREFORE , Council of the Town of Parry Sound, do hereby proclaim November 15 - November 22, 2009 as Restorative Justice Week in the Town of Parry Sound.

CARRIED

8.2 Lupus Foundation of Ontario, October – Lupus Awareness Month RESOLUTION 2009 - 199 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN Whereas Lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, on some cases, death; and Whereas more than five million people worldwide suffer the devastating effect of this disease and each year over one hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity; and Many physicians are unaware of symptoms and health effects of lupus, causing people


-5- with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas there is a deep, unmet need to educate and support individuals and families affected by lupus; and there is an urgent need to increase awareness in communities of the debilitating impact of lupus; Now therefore the Council for the Town of Parry Sound hereby proclaims the month of October 2009 as Lupus Awareness Month.

CARRIED 8.3 International Walk to School Day – October 7, 2009 RESOLUTION 2009 - 200 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN Whereas on Wednesday, October 7, 2009, it is International Walk To School Day. On this day, millions of children, parents, and community leaders around the world will walk to school together to promote safety, health, physical activity and concern for the environment. Whereas The Town of Parry Sound wishes to participate in the International Walk To School Day. The countries participating in this event include, Canada, United States, Mexico, Chile, Brazil, Great Britain, Ireland, France, Spain, Sweden, Denmark, Germany, Italy, India, Australia, and New Zealand, and other countries around the globe (20 countries in total). Whereas International Walk To School Day helps promote an increase in physical activity. It can also help to reduce traffic congestion, improve air quality and helps children to learn safe pedestrian and cycling skills. Be it resolved that the Town of Parry Sound Council extends a friendly challenge to all students to participate in the International Walk To School Day on October 7, 2009 and walk to school.

CARRIED 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Special Events 9.1.1 Façade Improvement Program Terms of Reference Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION 2009 - 201 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT upon the recommendation of the Facade Improvement Review Committee, Council adopts the revised Facade Improvement Program Terms of Reference, attached as Schedule “A”; and THAT Resolution No: 2004-305 be rescinded.

CARRIED 9.1.2 Sportbike Rally Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services


-6- RESOLUTION 2009 - 202 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council accepts the proposal from the Parry Sound Motorcycle Association for the organization and implementation of the 2010 Parry Sound Sportbike Rally, July 9, 10, 11, 2010, per the attached; and THAT Council grant free usage of the Kinsmen Park as the Rally headquarters from Thursday July 8 - Sunday July 11th, 2010; and THAT Council advise the organizers of the Sportbike Rally that they must contact the Municipality of McDougall directly regarding their noise by-law; and THAT the Sportbike Rally not include a Radar Run nor Amateur Stunt Show; and THAT the Town provide $10,000 for advertising.

CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.3.1 John Scarr, Gibson Street Train Whistle Noise DIRECTION APPROVED (For Direct Staff Follow-Up) THAT the Fire Chief be directed to review the sample by-law from Belleville, and determine the process required to prohibit the blowing of train engine whistles within the Town of Parry Sound.

CARRIED 9.4 Community Development, Building, By-law 9.4.1 Easement to Union Gas Spokesperson: John Este, Chief Building Official RESOLUTION 2009 – 203 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY THAT Council authorizes John Este to sign and approve the layout provided by Union Gas for work on the lands at 52 Seguin Street with conditions as detailed in Schedule “A” attached.

CARRIED DIRECTION APPROVED (for Direct Staff Follow-Up): THAT Council directs staff to bring a by-law forward to authorize an easement for a natural gas main across the lands known as 52 Seguin Street.

CARRIED 9.4.2 Consent Application No. B34/2009(PS) – G. Hughes – North Church Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 204 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT Council supports Consent Application No. B34/2009(PS) - G. Hughes - North


-7- Church Street conditional upon the payment of $2,032.00 cash in lieu of parkland dedication fees.

CARRIED 9.4.3 Consent Application B33/2009(PS) – Cunningham (Northern and Eastern) Inc. – McMurray St. Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 205 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR THAT Council supports Consent Application No. B33/2009(PS) - Cunningham (Northern and Eastern) - McMurray Street.

CARRIED 9.4.4 Proposed Affordable Housing Program Development – 7 Louisa Street Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (For Council By-Law): THAT the necessary By-laws and agreements be provided for Council’s consideration subject to approval of an application under the Affordable Housing Program that would: Reduce the tax rate for the semi-detached dwelling proposed for 7 Louisa Street to a rate

equivalent to the single residential rate; and That the services of the Town’s solicitor be retained if necessary, to provide advice on the format and content of such By-laws and agreements; and That Council endorse in principle, the proposed development.

CARRIED 9.4.5 The Township of the Archipelago and the Township of Carling Contract Renewal Spokesperson: Tammy Purdy, MLEO DIRECTION APPROVED (for Direct Staff Follow-Up): THAT Council direct staff to negotiate a new contract, for Bylaw Enforcement Services, with the Township of the Archipelago and the Township of Carling, as per the following proposed terms: Administration Fee $550.00/month Hourly rate $33.00/hour based on the union contract Mileage in accordance to Town vehicle mileage Policy (which is

currently $0.46/km) The following amendment was proposed: Administration Fee $550.00/month with an annual increase based on the CPI The direction with the amendment was considered: DIRECTION APPROVED (for Direct Staff Follow-Up): THAT Council direct staff to negotiate a new contract, for Bylaw Enforcement Services, with the Township of the Archipelago and the Township of Carling, as per the following proposed terms: Administration Fee $550.00/month with an annual increase based on the CPI Hourly rate $33.00/hour based on the union contract


-8- Mileage in accordance to Town vehicle mileage Policy (which is

currently $0.46/km) CARRIED

9.5 Finance & Administration 9.5.1 Water & Wastewater User Rate Study Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 206 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT the Water & Wastewater Systems Rate Study & Financial Plan proposal from Watson & Associates dated August 28, 2009 be accepted and financed from the Water and Wastewater Reserves.

CARRIED 9.5.2 Silver Birch Condominiums (Distler) Infrastructure Support Spokesperson: Rob Mens, C.A.O. DIRECTION (for Direct Staff Follow Up): Council requested that each item be severed and voted upon separately. THAT the Town of Parry Sound provide $150,000 toward infrastructure and development support for the Silver Birch Condominium development and that an agreement between the Town and the proponent outlining conditions for the Town’s contributions be developed for Council approval.

CARRIED THAT the Town of Parry Sound provide garbage and recycling collection for the Silver Birch Condominium development and that the terms and conditions of the service be contained in an agreement between the Town and the proponent.

CARRIED THAT the Town of Parry Sound assume ownership of the road and infrastructure and that the terms and conditions of the assumption be contained in an agreement between the Town and the proponent.

CARRIED 9.5.3 William Beatty Lands & Timber Property - Canadore College Spokesperson: Rob Mens, C.A.O. Council requested that each item be severed and voted upon separately. DIRECTION (for Direct Staff Follow-Up): Council requested that each item be severed and voted upon separately. THAT staff be directed to undertake the necessary public disclosure steps to inform the public of the Town’s intent to ‘sell’ a portion of the Parry Sound Dr. Beatty Lands & Timber property, details to be determined, to Canadore College and,

CARRIED THAT staff be directed to undertake the necessary infrastructure work including calling for tenders to service the property and,

DEFEATED


-9- THAT the Director of Operations bring back to Council an infrastructure servicing plan for the servicing of Canadore Camus and adjacent properties.

CARRIED THAT staff be directed to apply to the Northern Ontario Heritage Fund Corporation for assistance with the infrastructure servicing of the property and,

CARRIED THAT the West Parry Sound Area Municipalities be requested to contribute to the cost of the property purchase based on the ‘1/3rd’ formula, i.e. 1/3 assessment, 1/3 households and 1/3 permanent population.

DEFEATED

An amendment to the Direction was proposed: THAT the West Parry Sound Area Municipalities be requested to contribute to the cost of the property purchase based on Current Value Assessment per the Town of Parry Sound’s policy.

CARRIED 9.5.4 Refund – Overpayment of Water and Sewage Charges Spokesperson: Donna Besman, Manager of Administration and Human Resources RESOLUTION 2009 - 207 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT Council approve the refund of an overpayment of water and sewage charges to K. Weimer in the amount of $7,051.10 with a letter of apology.

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1Stockey Centre: Kitchen/Plate Fee – Stockey Centre Spokesperson: Lynn Middaugh, Director Economic Development & Leisure Services BY-LAW 2009 - 5356 Being a By-law to amend Schedule “G” of By-law 2005-4872, being the by-law to prescribe fees and service charges for the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 10.2 Operations 10.3 Fire, Emergency Services 10.3.1 Municipal Address Numbering Spokespersons: Laurence Green, Fire Chief, Tammy Purdy, MLEO BY-LAW 2009 - 5357 Being a by-law to provide for Municipal Address Numbering of Buildings and to repeal By-law 93-3645.


-10- READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.5.1 Contribution Agreement (BCF-CC) – James, Gibson and Mary Streets Spokesperson: Donna Besman, Manager of Administration & Human Resources BY-LAW 2009 - 5358 Being a By-law to authorize the execution of an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Energy and Infrastructure, and the Minister of Agriculture, Food and Rural Affairs regarding Intake Two of the Building Canada Fund Communities Component – Reconstruction of James, Gibson & Mary Streets. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 10.5.2 Contribution Agreement Infrastructure Stimulus Fund – Cascade Street Spokesperson: Donna Besman, Manager of Administration & Human Resources BY-LAW 2009 - 5359 Being a By-law to authorize the execution of an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Energy and Infrastructure, and the Minister of Agriculture, Food and Rural Affairs regarding the Infrastructure Stimulus Fund – reconstruction Cascade Street. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 10.5.3 Lease – Pump house Apartment Spokesperson: Donna Besman, Manager of Administration & Human Resources BY-LAW 2009 - 5360 Being a By-law to authorize the execution of a Lease agreement with Allison Triemstra for the lease of the Waterworks Pump House Apartment for the period November 1st, 2009 to October 31st, 2010. READ a FIRST time, The following amendment to the agreement was proposed: MOVED BY COUNCILLOR MCGARVEY SECONDED BY COUNCILLOR KEITH The Tenant agrees to deposit with the Town the sum of Eight Hundred and Thirteen $813.00 Dollars as prepaid rent,

CARRIED READ a SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 10.5.4 G8 Summit Project Agreement Spokesperson: Rob Mens, C.A.O.


-11- BY-LAW 2009 - 5361 Being a bylaw to enter into an agreement with Her Majesty the Queen in Right of Canada, as represented by the Minister of Transport, Infrastructure and Communities, for funding for G8 Summit Projects, 2009 - 2010. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 10.6 Other Business 10.6.1 CONFIRMING BY-LAW 2009 - 5362 Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 22nd, Day of September, 2009. 11. ADJOURNMENT Council adjourned the meeting at 9:27 p.m. __________________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES –October 6 th, 2009

-1- DATE: October 6th, 2009 TIME: 7:00 p.m. (Closed Session 5:00) LOCATION: Children’s Aid Society Building, 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 208 MOVED BY COUNCILLOR SECONDED BY COUNCILLOR THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality of local board; (Site Plan Approval Application – Belvedere Heights Home for the Aged) i) educating or training council members and no member shall discuss or deal with any matter in a way that materially advances the business of the Council. (Draft Report, Planning Review, Parry Sound District EMS Delivery System) 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.1 and 9.4.2 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLORVAN DER VALK

SECONDED BY COUNCILLOR BORNEMAN THAT the October 6th, 2009 Regular Council Meeting Agenda be approved as circulated.



SECONDED BY COUNCILLOR KEITH THAT the September 22nd, Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE


-2- 5. DEPUTATIONS 5.1 Dr. Jim Chirico, Medical Officer for the North Bay/Parry Sound District Health Unit H1N1 Preparedness Dr. Chirico provided information regarding the H1N1 virus and the seasonal virus.

Seniors and the most vulnerable will have access to the seasonal flue vaccine first. H1N1 production should be complete by November. Health Canada must approve before it’s dispensed and those at most risk will be provided the vaccination first then the rest of the population.

For more information contact the North Bay/Parry Sound District Health Unit at 705-746-

5801 or Toll Free at 1-800-563-2808 or on line at www.healthunit.biz/ 5.2 Suzanne Witt-Foley, Program Consultant, Centre for Addiction and Mental Health Ontario Drug and Alcohol Awareness Week – November 15-21, 2009 Ms. Witt-Foley spoke to Council on behalf of the Prescription Drug Awareness Planning

Committee of Parry Sound. This committee, consisting of at least 15 people representing a variety of local agencies and health stakeholders, has been meeting for several months to create an awareness and prevention campaign for the Parry Sound District.

A number of activities are planned for Ontario Drug and Alcohol Awareness Week and

National Addictions Awareness Week November 15th to 21st, 2009 including a movie screening of “Prescription for Addiction”, school awareness activities, parent education sessions and medicine cabinet clean-out campaign.

6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising.

7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Child Care Worker & Early Childhood Educator Appreciation Day – October 21st, 2009

RESOLUTION 2009 - 209 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY

WHEREAS thirty six years of research confirms the benefits of high quality child care for young children’s intellectual, emotional, social and physical development and later life outcomes; and

WHEREAS child care promotes the well-being of children and responds to the needs of

parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and

WHEREAS recent studies clearly show trained and knowledgeable Early Childhood

Educators and child care workers are the most important element in quality child care, and further that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover all of which predict higher quality care,


-3- THEREFORE BE IT RESOLVED that October 21, 2009 be designated the 9th annual

“Child Care Worker & Early childhood Educator Appreciation Day” in recognition of the influence, dedication and commitment of child care workers to children, their families and quality of life of the community.

CARRIED 8.2 International Festival of Authors (IFOA) – October 21 to 31, 2009 International Festival of Authors Day – Parry Sound – November 1, 2009

RESOLUTION 2009 - 210 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN WHEREAS, the International Festival of Authors (IFOA) is acclaimed as the largest literary festival of its kind, and

WHEREAS, this October, over 100 authors from around the world meet for Canada’s #1 literary happening. Now celebrating its 30th anniversary, this world-renowned festival explores new mediums of sharing and enjoying the written word. The most inspiring and talked-about authors on today’s literary scene take the stage for readings, interviews, round tables, talks, and public book signings. Over the past 30 years, more than 5,000 authors—including 17 Nobel Laureates—have appeared on stage, and

WHEREAS, IFOA expanded its IFOA Ontario touring programme to include the Town of Parry Sound. Our lives are enriched and our minds are opened as Parry Sound comes alive with imaginative writing and person stories. In partnership with Parry Sound books, IFOA Parry Sound takes place on Sunday, November 1, 2009 at 2:00 p.m. at the Charles W. Stockey Centre, featuring authors from IFOA’s roster,

NOW THEREFORE, Council of the Town of Parry Sound, does hereby proclaim November 1, 2009 as “International Festival of Authors Day” and encourage everyone to participate in and celebrate this outstanding literary event.

CARRIED

8.3 Centre for Addiction and Mental Health Prescription Drug Awareness Week, 2009, November 15-22, 2009


WHEREAS, November 15-22, 2009 is Ontario Drug Awareness Week, National Aboriginal Addictions Awareness Week and National Addiction Awareness Week, and these campaigns promote an addictions-free lifestyle for communities, families and individuals by enabling communities to develop activities which increase knowledge and awareness of addictions and how addictions can be addressed, and WHEREAS, addiction to opioid pain medications is a growing health and social crisis that is affecting communities across Ontario and Canada, and whether the problem begins with efforts to treat pain, or through the diversion of prescription opioids for recreational use, the consequences can be devastating for individuals, families and the communities, and WHEREAS, according to the Ontario Student Drug Use Survey (CAMH), in 2007 about one-in–five students use prescription opioid pain relievers without a doctors prescription, and in Northern Ontario, the area Parry Sound falls into, that number is even higher at almost 30%. Almost three quarters of users obtain these drugs from home, THEREFORE BE IT RESOLVED THAT , Council of the Town of Parry Sound, does


-4- hereby proclaim November 15-November 22, 2009 as Prescription Drug Awareness week in the Town of Parry Sound.

CARRIED 8.4 Initial Proposed Built Environment Standard Ontario Provincial Government

RESOLUTION 2009 - 212 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK

WHEREAS the provincial government released the initial proposed Accessible Built Environment Standard under the Accessibility for Ontarians with Disabilities Act for public review and the initial proposed standard sets out specific requirements for making the built environment in Ontario accessible, including all new construction, and

WHEREAS the Association of Municipalities of Ontario (AMO) has stated that it is unclear

the degree to which the initial proposed Built Environment Standard, as written, will improve accessibility for people with disabilities, and

THAT the financial burden and expectations the proposed standard places on municipalities

will not only undermine the objectives of the Act and the potential for greater accessibility for all Ontarians, but will also conflict with the provincial objective of “Open for Business”. And the timelines, requirements and cost of implementing all of the requirements proposed in the standard may undermine Ontario’s competitiveness, and

WHEREAS AMO will be responding to Minister Meilleur by addressing key areas of

concern related to the continued lack of harmonization across standards by making the recommendations as outlined in items 1 to 7 in the AMO Communication dated September 29, 2009 and attached as Schedule “A”,

THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sound endorses

The Case for Harmonization of the AODA Standards and will include the model as a recommendation in their public review response to the initial proposed Built Environment Standard.

CARRIED

8.5 Ontario Hospice Awareness Week – October 11 – 17, 2009


WHEREAS Hospice Awareness Week is focused on raising awareness of Ontario’s 91 Hospices present in 450 communities, and recognizing that everyone should have access to quality Hospice Palliative Care, and WHEREAS in each of our communities, we know a family in need of emotional, practical, spiritual, and bereavement support, and WHEREAS Hospice programs are an integral part of our communities’ health care continuum and each year provide comfort, support and peace in a range of settings for thousands of individuals in the final stages of life and respite for their loved ones, and WHEREAS during Hospice Awareness Week, we recognize the societal contribution of dedicated volunteers and professionals who provide compassionate hospice palliative care and we celebrate the importance of living as fully as possible with dignity and meaning at all stages of life, and


-5- WHEREAS we recognize the critical role that hospices play within Ontario’s decentralized Ontario health care system, THEREFORE BE IT RESOLVED THAT Council for the Town of Parry Sound does hereby proclaim October 11 through 17, as Hospice Awareness Week in Ontario and Council encourages all citizens to recognize the meaningful contribution made by compassionate volunteers and professionals of the hospice palliative care movement.


9.1 Economic Development & Special Events 9.1.1 Kinsmen Park Users Committee Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2009 - 214 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council of the Corporation of the Town of Parry Sound appoint Roxanne Priaulx and Scott Copeland to the Kinsmen Park Users Committee, as well as appoint Councillor Paul Borneman to sit on the committee.

CARRIED 9.1.2 Stockey Centre Web Site: Transfer of Reserves Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION 2009 - 215 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council approve a call for proposals for the redesign of the Stockey Centre web page, and THAT Council approve the transfer of funds from Reserve - BRE (Business Retention & Expansion) in the amount of $15,149. to the Stockey Centre web page redesign project.

CARRIED 9.2 Operations 9.2.1 Tender – Snow Plowing Parking Lots Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 216 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council accept the tender from R.T. General Construction for a two year term (2009/2010 and 2010/2011) in the amount of $275.00, plus GST, for each plowing event of the following parking lots: James St. Upper & Lower, Windsor Lot, Miller St. Lot, Fire Hall Complex, Gibson/Seguin St. Lot and the St. Andrew’s Parking Lot. This tender is the lowest overall tender of four (4) tenders received.

CARRIED 9.2.2 Tender – Snow Removal Spokesperson: Brian Sheridan, Director of Operations


-6- RESOLUTION 2009 - 217 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council accept the tender from Adams Bros. Construction Limited for snow removal on town streets in the amount of $58.00 per hour, per truck, for four (4) tandem dump trucks and $63.95 per hour for one (1) loader, plus GST, and $150.00 per shift for Traffic Control. This tender is the lowest tender of three (3) tenders received.

CARRIED 9.2.3 Waubuno Road – Bridge Deficiencies Spokesperson: Brian Sheridan, Director of Operations DIRECTION DEFEATED (for Direct Staff Follow-Up): THAT staff be directed to proceed with the removal of the existing former train trestle which serves as a crossing for the Fitness/Snowmobile trail on Waubuno Road.

DEFEATED

The following motion was proposed: DIRECTION APPROVED (for Direct Staff Follow-Up): THAT staff be requested to identify the rotten timbers to be replaced or repaired with or without an epoxy injection as warranted and that costing be done on those areas and be brought back to Council for discussion, and THAT Park to Park Trail, OFSC and any other appropriate funding bodies be contacted for funding assistance.

CARRIED 9.3 Fire, Emergency Services 9.3.1 Purchase of one (1) ambulance from Crestline Coach using the Vendor of Record for requirements from the Ministry of Health and Long Term Care Ambulance Act. Spokesperson: Sharon Montgomery-Greenwood, Director, Emergency Services RESOLUTION 2009 - 218 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT upon the recommendation of the Emergency Medical Services Advisory Committee, Council approves: a) the purchase of one replacement ambulance, and b) the mothballing of the ambulance to be replaced in a) and remove two ambulances from the EMS fleet that have reached their full depreciation for a total of three ambulances; and c) that an indoor storage facility be located to store these vehicles until required for the G8 Summit.

CARRIED 9.4 Community Development, Building, By-law 9.4.1 Proposed Affordable Housing Program Development – West of 89 Bowes St. – Torrance Funeral Home and Chapel Limited Spokesperson: Iain Laing, Director of Community Development, Building, By-law DIRECTION APPROVED (for Council By-Law): THAT the necessary By-laws and agreements be provided for Councils’ consideration that would:


-7- a) reduce the tax rate for the units of affordable rental housing for a development

proposed on a property to the west of 89 Bowes Street to a rate equivalent to the single residential rate;

b) that the services of the Town’s solicitor be retained if necessary, to provide advice on

the format and content of such by-laws and agreements; and THAT Council endorse in principle, the proposed development.

CARRIED 9.4.2 Belvedere Avenue Parking Concerns Spokesperson: Tammy Purdy, MLEO DIRECTION APPROVED (for direct staff follow-up): THAT Council direct staff to take no action to pursue permit parking in the area of 16, 18, 20 and 22 Belvedere Avenue.

CARRIED 9.5 Finance & Administration 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 Agreement – Near North District School Board – Outdoor Rink at Victory School Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW NO. 2009 - 5363 Being a by-law to authorize the execution of an agreement with the Near North District School Board for the development of an outdoor ice rink at Victory Public School. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of October, 2009. 10.1.2 Joint Use Agreement, St. Peter’s Catholic School/Simcoe-Muskoka Catholic District School Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW NO. 2009 - 5364

Being a By-law to authorize the execution of an agreement with St. Peter’s Catholic School of the Simcoe - Muskoka Catholic District School Board for the development and use of a Joint Use Agreement for reciprocal use of facilities.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th

day of October, 2009. 10.1.3 Charles W. Stockey Centre: HVAC Maintenance Program Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW NO. 2009 - 5365 Being a By-law to enter into an agreement with Honeywell for the HVAC Systems Service

Program at the Charles W. Stockey Centre for the Performing Arts and Bobby Orr Hall of Fame for a one year term.


-8-

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of October, 2009.

10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Request for Deeming By-Law – Peter Muckinheim – 7 Louisa Street Spokesperson: Iain Laing, Director of Community Development BY-LAW NO. 2009 - 5366 Being a By-law to deem certain lots in the Town of Parry Sound not to be part of a registered Plan of Subdivision. (Peter Muckinheim) READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of October, 2009. 10.4.2 Agreement with Schlager Inc. for use of the Champaigne Street Pier Spokesperson: Tammy Purdy, MLEO BY-LAW NO. 2009 - 5367 Being a By-law to to authorize the execution of an agreement between the Schlager Inc. and the Corporation of the Town of Parry Sound for the use of PT Water Lot A, known as the pier at 99 Champaigne Street. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of October, 2009. 10.5 Finance & Administration 10.6 Other Business


Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 6th day of October, 2009.

11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council is on October 20th, 2009 at the Township of the Archipelago Offices, 9 James Street, Council adjourned at 8:45 p.m.

_______________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK


OCTOBER 13th, 2009 -1-

DATE: October 13th, 2009 TIME: 5:30 p.m. LOCATION: Children’s Aid Society – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the October 13th, 2009 Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 5.1 CN Watson Water & Waste Water User Rates Study Andrew Grunda, Associate with Watson & Associates presented an overview of the Rate Study and Financial Plan that the firm is undertaking on behalf of the Town. 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations 9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.5 Finance & Administration


OCTOBER 13th, 2009 -2-

9.6 Other Business 9.6.1 2010 Business Plan Discussion

Staff presented priorities and highlights of new and carry-over projects and programs that are expected to be undertaken in 2010. To various degrees, these priorities were identified in the SuccessFactors Goal Plan binder provided to the Mayor & Council.


10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 11. ADJOURNMENT Council adjourned the meeting at 8:32 p.m.


-1- DATE: October 20th, 2009 TIME: 7:00 p.m. (Closed Session 6:00) LOCATION: Children’s Aid Society – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. McGarvey, Clr.

Sabourin, Clr. van der Valk REGRETS: Clr. Keith, Clr. McCauley PRESENTATION(S): Prior to the Open Meeting of Council, Council adjourned to a Closed Meeting pursuant to the following resolution: RESOLUTION NO: 2009 - 219 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORENEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees; (Municipal Personnel) d) labour relations or employee negotiations; (Agreement – Co-Operators Assist Program) e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Belvedere Heights – Heritage Site)

CARRIED 1. AGENDA 1.1 Additions to Agenda 9.6.1 1.2 Prioritization of Agenda 10.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR SABOURIN

SECONDED BY COUNCILLOR MCGARVEY THAT the October 20th, 2009 Regular Council Meeting Agenda, as amended, be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof Councillor McGarvey declared a pecuniary interest with regard to item 10.4.3, due to his association as an employee of Home Hardware, and refrained from voting on the matter. 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes


-2- 3.1.1 MOVED BY COUNCILLOR VAN DER VALK

SECONDED BY COUNCILLOR BORNEMAN THAT the October 6th, 2009 Regular Council Meeting Minutes and the October 13th, 2009 Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Linda Bangay, Parry Sound Area Co-ordinator, Muskoka/Parry Sound Coordinated Sexual

Assault Services Walk for Community Safety – October 29, 2009 (A letter of support was forwarded to Ms. Bangay on October 13th. Copy attached.

Forwarded to file) 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising.

7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1 Agreement – Co-operators Life Insurance Company Spokesperson: Donna Besman, Manager, Human Resources and Administration BY-LAW 2009-5374 Being a By-law to authorize the execution of an Agreement with Co-Operators Life Insurance Company and the Town of Parry Sound for the provision of adjudication and rehabilitation services for the Co-operators Assist Program. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of October, 2009. 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.1.1 Heritage Festival: September 17-19, 2010 Spokesperson: Ashley West, Event Coordinator/Fund Development Intern RESOLUTION 2009 - 220 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council approves the 2010 Heritage Festival Budget for September 17-19, 2010, attached as Schedule “A”; and

THAT pursuant to Resolution No. 2001-96, regarding the payment of fees for rental of Town owned facilities, Council of the Corporation of the Town of Parry Sound hereby grants free use of Waubuno Beach from Friday September 17 - Sunday September 19, 2010, by declaration of this as a special event; and


-3- THAT Council direct staff to make application to Canadian Heritage, Local Improvement

Fund, Ontario Ministry of Tourism, Ontario Cultural Attractions Fund and Celebrate Ontario for funding.

CARRIED

9.1.2 Tender – Snow Plowing Parking Lots Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION 2009 - 221 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council accept the tender from Ron’s Custom Landscaping for a two year term (2009/2010 and 2010/2011) in the amount of $140.00, plus GST, for each plowing event at the Stockey Centre and the tender from K&L Construction in the amount of $50.00, plus GST, for each plowing event at the CP Station.

CARRIED 9.2 Operations 9.2.1 Tender – Reconstruction of James, Mary & Gibson Street Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 222 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council accept the tender from Teranorth Construction and Engineering Limited in the amount of $2,715,732.69 excluding 5% GST, for the reconstruction of James, Mary & Gibson Streets, this being the lowest of four tenders received. The following amendment was proposed: MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT due to the projected surplus based on the original budget for the construction project, $250,000 be added to the contingency budget to upgrade the streetscape, to rebuild the infrastructure at the end of Mary Street and to pave Jukes Lane.

CARRIED

The amended resolution was read as follows: RESOLUTION 2009 - 222 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council accept the tender from Teranorth Construction and Engineering Limited in the amount of $2,715,732.69 excluding 5% GST, for the reconstruction of James, Mary & Gibson Streets, this being the lowest of four tenders received; and THAT due to the projected surplus based on the original budget for the construction project, $250,000 be added to the contingency budget to upgrade the streetscape, to rebuild the infrastructure at the end of Mary Street and to pave Jukes Lane.

CARRIED 9.3 Fire, Emergency Services 9.3.1 IBI Group Planning Review, Parry Sound District EMS Delivery System Spokesperson: Sharon Montgomery-Greenwood


-4- RESOLUTION 2009 - 223 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT the report entitled, Planning Review, Parry Sound District EMS Delivery System herein attached as Schedule “A”, previously presented to Council as a Draft Report on October 4, 2009, be accepted as the FINAL report.

CARRIED 9.4 Community Development, Building, By-law 9.4.1 Consent Application B32/2009 (PS) – Seventh Day Adventist Church – 70A Bowes Street Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 224 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council supports Consent Application No. B32/2009(PS) - Seventh Day Adventist Church - 70A Bowes Street conditional on the payment of $1,070.00 cash in lieu of parkland dedication.

CARRIED 9.5 Finance & Administration 9.5.1 Town Office – Town’s Representative and Change Orders Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 225 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT John Este be given authority as the ‘Town’s Representative’ for the Municipal Office Renovation & Expansion Project; and THAT an ad-hoc Municipal Office Project Steering Committee consisting of Mayor Adams, Rob Mens, CAO and John Este, CBO be established to consider and take appropriate action regarding changes to the Municipal Office Renovation & Expansion Project contract.

CARRIED 9.6 Other Business 9.6.1 Concerns Regarding MTO Construction Spokesperson: Councillor Borneman DIRECTION APPROVED (For Direct Staff Follow-Up) THAT the MTO be requested to respond to concerns regarding vehicular and pedestrian

traffic related to construction activities at the Tudhope Street /William Street/Parry Sound Drive intersections and;

THAT the MTO be requested to review the safety of the berm located off the new bridge

at the end of North Road just inside the McDougall municipal border. Staff will notify McDougall Township staff of Council’s concern.

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events


-5- 10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Site Plan approval Application – Distler Construction Limited – 92 James Street Spokesperson: Iain Laing, Director of Community Development BY-LAW 2009 - 5369 Being a By-law to grant Site Plan Approval and authorize the execution of a Development Agreement with Distler Construction Limited. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of October, 2009. 10.4.2 Amendment to By-law 2004-4753, Parking Meter By-law Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 – 5370 Being a by-law to amend By-law No. 2004-4753, as amended, the Parking Meter By-law, for free parking November 1, 2009 to November 30, 2009. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of October, 2009. DIRECTION APPROVED (For Direct Staff Follow-Up) THAT staff be directed to investigate: a) the relocation of the parking meters, attached to the downtown parking spaces, so as to be closer to the nearby buildings; and b) the possibility of making the new sidewalks six feet wide, instead of five feet wide, by reducing the decorative brick area/space.

CARRIED 10.4.3 Limiting Distance Agreement (11 Johnston Street) Spokesperson: John Este, Chief Building Official BY-LAW 2009 – 5371 Being a By-law to authorize the execution of a Limiting Distance Agreement between Home Hardware Stores Limited and the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 20th day of October, 2009. 10.5 Finance & Administration 10.5.1 Court Administration Management System (CAMS) Software and Support Spokesperson: Brenda Dobson, Director of Finance, Administration and POA Court

Services and Donna L. Besman, Manager of Administration and Human Resources BY-LAW 2009 – 5372 Being a By-law to enter into an agreement with the Regional Municipality of Niagara and

the Town of Parry Sound for a Software Licence to use the Court Administration Management System (CAMS).


-6- READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this

20th day of October, 2009. BY-LAW 2009 – 5373 Being a by-law to enter into an agreement between the Regional Municipality of Niagara

and the Town of Parry Sound to provide software support for the Court Administration Management System (CAMS).

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this

20th day of October, 2009. 10.6 Other Business

10.6.1 CONFIRMING BY-LAW 2009 - 5375

Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED this 20th day of October, 2009

11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council is on November 3rd, 2009 at the Children’s Aid Society – 25 Church Street, Council adjourned at 8:06 p.m. ________________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES–November 3rd, 2009

-1- DATE: November 3rd, 2009 TIME: 7:00 p.m. (Closed Session 6:00) LOCATION: Children’s Aid Society – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. McCauley, Clr.

McGarvey, Clr. Sabourin, Clr. van der Valk REGRETS: Clr. Keith PRESENTATION(S): RESOLUTION NO: 2009 - 226 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees; (Employment Contract) e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (Belvedere Heights – Heritage Site)

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 9.4.1 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the November 3rd, 2009 Regular Council Meeting Agenda be approved as circulated.


3.1.1 MOVED BY COUNCILLOR VAN DER VALK

SECONDED BY COUNCILLOR MCGARVEY THAT the October 20th, 2009 Regular Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Councillor Borneman asked Mr. Sheridan about the Town’s state of preparedness for winter. Councillor Borneman also wanted to know what the schedule was for the road work on Mary, Gibson and James Streets.


-2- Mr. Sheridan responded that the Town is in good shape for the upcoming winter season. The Operations Department anticipates snow within the next few weeks or so. As for the schedule for Mary, James and Gibson Streets, he is waiting for the finalized schedule from the successful bidder. However, Mr. Sheridan anticipates that by November 16th work will begin at the bottom end of Mary Street and will then work its way up the hill. Underground pipe work will then start on Gibson Street in January and James Street in March. June 13th is the final deadline for all the work. 4. CORRESPONDENCE 4.1 Randy and Michelle Pletzer Re: Request to have a streetlight erected on their road, Smith Crescent. (Letter forwarded to Director of Operations for an R & R for a future council meeting) 4.2 David Wright & Page Abbott, Co-chairs of the “Waubuno Warriors” Re: A thank you letter for the improvements made to Waubuno Road/Crescent. (Letter copied to Director of Operations and forwarded to file) 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 7.1. Employment Contract (Nicole Mullen) Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services BY-LAW 2009-5376 Being a By-law to enter into a fixed term employment agreement with Nicole Mullen,

Special Events & Programming Co-ordinator at the Stockey Centre, commencing February 8, 2010 to February 8, 2012.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of November, 2009. 8. CONSENT AGENDA 8.1 Municipal Heritage Committee Board Member Resignation RESOLUTION 2009 - 227 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THA T the Council of the Town of Parry Sound accepts with regret the resignation of

Lynne Atkinson as a Board Member on the Municipal Heritage Committee and extends appreciation to her for her work as a member of the Board.

CARRIED 8.2 Royal Canadian Legion Branch #117 Tag Day – November 7, 2009


-3- RESOLUTION 2009 - 228 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT the Council of the Town of Parry Sound does hereby approve Tag Day for the

Royal Canadian Legion on November 7th, 2009. CARRIED

8.3 Community Social Services Workers Appreciation Day – November 6th, 2009 RESOLUTION 2009 - 229 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN Whereas community social service workers are vital to the quality of like within all

Canadian Communities; and Whereas community social service workers provide crucial services to families and

children, people with disabilities; respite care; people and families dealing with substance abuse; women and their children in transition houses or sexual assault centre; Aboriginal Peoples; as well as services to new Canadians; and

Whereas the quality of these services depends largely on the dedication of trained workers

who provide these services; and Whereas the availability of these services helps improve the quality of life for everyone,

while making our communities stronger and more stable; and Whereas greater recognition and understanding of the critical role these workers play in

our communities are needed to ensure the continued availability and improvement of services; and

Whereas awareness and support for these services begin at the local level; Now therefore be it resolved that Mayor and Council for the Town of Parry Sound

proclaims November 6th, 2009 as Community Social Service Workers Appreciation Day. CARRIED

8.4 Peace Week – November 22nd – 28th, 2009 RESOLUTION 2009 - 230 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT the Council of the Town of Parry Sound does hereby declare the Week of

November 22nd – 28th, 2009 as YMCA World Peace Week in the Town of Parry Sound. CARRIED


9.1 Economic Development & Special Events 9.1.1 Façade Improvement Program Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION 2009 - 231 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT upon the recommendation of the Facade Improvement Review Committee, Council approve the following application:


-4- Zeuter Development Corporation - primary & secondary facade (re-stucco and front porch repair); and THAT Council deny the request for funding received from: Parry Sound Marine - primary facade improvements Parry Sound Carpets-n-Colours Limited

- primary & secondary facade improvements

The following amendment was proposed: MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT the read-o-graph proposed by Zeuter Development be included in the funding

approval. It was proposed that the amendment be withdrawn: MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT the amendment be withdrawn. The resolution was brought to a vote as follows: RESOLUTION 2009 - 231 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT upon the recommendation of the Facade Improvement Review Committee, Council approve the following application: Zeuter Development Corporation - primary & secondary facade (re-stucco and front porch repair); and THAT Council deny the request for funding received from: Parry Sound Marine - primary facade improvements Parry Sound Carpets-n-Colours Limited

- primary & secondary facade improvements CARRIED

DIRECTION APPROVED (For Direct Staff Follow-up) THAT the Director of Economic Development and Leisure Services be requested to determine if the read-o-graph sign proposed by Zeuter Development is to be a permanent sign; and THAT the information be provided to Council at their next regular meeting November 17, 2009.

CARRIED


-5- 9.2 Operations 9.2.1 Tender – Granite Screenings Spokesperson: Brian RESOLUTION 2009 - 232 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK THAT Council reject the tender received from Weeks Construction in the amount of $24.00/tonne to supply, deliver and stack 300 tonnes of black granite screenings, this being the only tender received at closing; and THAT Council authorize staff to request pricing from other suppliers in an attempt to obtain a more cost efficient price per tonne of winter sand or granite grit that meets OPS standard. The following amendments were proposed: MOVED BY COUNCILLOR MCGARVEY SECONDED BY COUNCILLOR VAN DER VALK THAT word reject be substituted with the word approve; and THAT the second paragraph be removed from the resolution.

CARRIED

The resolution was brought to a vote as follows: RESOLUTION 2009 - 232 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK THAT Council approve the tender received from Weeks Construction in the amount of $24.00/tonne to supply, deliver and stack 300 tonnes of black granite screenings, this being the only tender received at closing.

DEFEATED The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-Up) THAT Council authorize staff to request pricing from other suppliers in an attempt to obtain a more cost efficient price per tonne of winter sand or granite grit that meets OPS standard.

CARRIED 9.2.2 ITT Proposal – Pumps for Station 2 Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 233 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT Council accept the proposal from ITT in the amount of $83,881.66 plus applicable taxes for the supply of two (2) submersible pumps and related equipment at sewage pumping station No. 2.

CARRIED 9.2.3 Township of the Archipelago – Request for Recycle Bin at Transfer Station Spokespersons: Brian Sheridan, Director of Operations/Phil Vincent, Operations Manager


-6- RESOLUTION 2009 - 234 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council authorize the Township of the Archipelago to install a recycling bin adjacent to their existing household waste bin at the McFarlane St. Transfer Station for a 6-month trial period, beginning Nov. 4th, 2009, for an annual fee of $765.00.

CARRIED 9.3 Fire, Emergency Services 9.3.1 Regional HAZMAT Program Spokesperson: Laurence Green, Fire Chief RESOLUTION 2009 - 235 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK THAT upon the recommendation of the Fire Chief of the Town of Parry Sound and the West Parry Sound Fire Chiefs that the Council of the Town of Parry Sound, does hereby approve the Regional HAZMAT Program; and THAT the Fire Chief prepare for the implementation of the program in 2010 under the premise that the municipal funding will be split evenly among a minimum of four participating municipal partners.

CARRIED 9.4 Community Development, Building, By-law 9.4.1 Review of Housing Proposal Call Submissions Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (For Direct Staff Follow-Up): THAT the Director of Community Development be authorized to meet with Distler Construction and FAD Architects to discuss and negotiate the development of Town owned land east of Emily Street and/or Town owned land east of Railway Avenue pursuant to the submission of proposals as requested by the Town; and THAT the Director of Community Development be authorized to meet with G.K.York Management Services Inc. and M. Tucci Construction Ltd. to clarify a submission made and discuss potential development on the individual lots on Emily Street and Railway Avenue.

CARRIED 9.4.2 Request to Acquire Additional Property-Glen & Leah Harris Spokesperson: Iain Laing, Director of Community Development RESOLUTION 2009 - 236 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT Council authorize the disposal of a 25 foot section of property at the rear of 41 Parry Sound Road to the owners of the abutting property at no purchase price, conditional on the owners assuming all costs of acquisition.

CARRIED 9.4.3 Request for Council Support – Parry Sound Municipal Non-Profit Housing Corporation Spokesperson: Iain Laing, Director of Community Development


-7- RESOLUTION 2009 - 237 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council consents to the filing of an amendment to the Letters Patent of the Parry Sound Municipal Non-Profit Housing Corporation to: 1. delete the word “municipal” from the corporate name, and 2. delete the requirement that the election or appointment of a director of the housing corporation to the board be approved by Town Council, and THAT the Mayor and Clerk are authorized to sign any documentation needed to implement these amendments.

CARRIED 9.5 Finance & Administration 9.5.1 Refund – Overpayment of Water & Sewage Charges Spokesperson: Donna L. Besman, Manager of Human Resources and Administration RESOLUTION 2009 - 238 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR MCGARVEY THAT Council approve the refund of an overpayment of water and sewage charges to C. Tsoraklidis in the amount of $1,563.75.

CARRIED 9.5.2 2010 Council Meeting Dates Spokesperson: Jackie Boggs, Deputy Clerk, E.A. RESOLUTION 2009 - 239 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCGARVEY THAT pursuant to By-law No. 2000-4289 Council approves Schedule AA@, as attached, which provides the schedule of dates for the 2010 Regular meetings of Council.

CARRIED 9.6 Other Business 9.6.1 Belvedere Avenue – One Way Traffic Spokesperson: Mayor Richard Adams Verbal discussion for staff direction. The following direction was proposed: DIRECTION WITHDRAWN (For Direct Staff Follow-up) THAT the Director of Operations provide a report outlining the pros and cons of having

Belvedere Heights remain a one way street or revert back to a two way street. The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-Up) THAT the Director of Operations be directed to take the necessary steps to revert

Belvedere Heights Avenue back to two-way street traffic as soon as possible before winter operations commence.

CARRIED


-8- 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services 10.3.1 Memorandum of Understanding and Letter of Understanding between the Town of Parry

Sound and Heart and Stroke Foundation of Ontario regarding Public Access Defibrillators (PAD)

Spokesperson: Sharon Montgomery-Greenwood, Director of Emergency Services

BY-LAW - 2009 - 5377 Being a by-law to authorize the execution of a Memorandum of Understanding with the Heart and Stroke Foundation of Ontario and the Town of Parry Sound for the purpose of funding the purchase and placement of Automated External Defibrillators in public settings. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of November, 2009.

10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.5.1 G8 Summit Projects Funding Agreement Spokesperson: Donna L. Besman, Manager of Admin and Human Resources BY-LAW 2009 – 5378 Being a By-law to authorize the execution of an Agreement with Her Majesty the Queen in Right of Canada, as represented by the Minister of Transport, Infrastructure and Communities and the Corporation of the Town of Parry Sound for funding for the G8 Summit Project. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of November, 2009. 10.6 Other Business



READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 3rd day of November, 2009.

11. ADJOURNMENT Following notice given by the Mayor that the next regularly scheduled meeting of Council is on November 17th, 2009 at the West Parry Sound District Museum, Council adjourned at 7:45 p.m. __________________________________ ___________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES - November 9 th, 2009

-1-

DATE: November 9th, 2009 TIME: 9:30 a.m. LOCATION: Municipal Office - 70 Joseph Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. McCauley, Clr.

Sabourin, Clr. van der Valk REGRETS: Clr. Keith, Clr. McGarvey PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR SABOURIN

SECONDED BY COUNCILLOR BORNEMAN THAT the November 9th, Special Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS’ REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.1 Economic Development & Leisure Services 9.2 Operations 9.3 Fire, Emergency Services 9. 4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business


-2-


10.2 Operations 10.3 Fire, Emergency Services 10.4 Community Development, Building, By-law 10.4.1 Repeal of By-law 2008-5159 - Return Belvedere Avenue to Two-Way Traffic

Spokesperson: Rob Mens Currently, Belvedere Avenue can accommodate 28 parked cars, some 23 of these are in designated parking spots. General discussion revealed that should Belvedere Avenue be returned to two way traffic, some 23 parking spaces would be eliminated due to MTO road width standards and also due to Town standards for winter control and maintenance. It was proposed that the By-law be withdrawn: MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY THAT the By-law to repeal By-law 2008-5159, a By-law to amend Schedule “J” of By-law 2007-5095, being the Traffic By-law, be withdrawn.

CARRIED BY-LAW 2009-5380 Being a By-law to repeal By-law 2008-5159, a By-law to amend Schedule AJ@ of By-law 2007-5095, being the Traffic By-law.

WITHDRAWN The following directions were proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT staff be directed to review the existing parking configuration on Belvedere Avenue to maximize the number of parking spots.

CARRIED

DIRECTION APPROVED (For Direct Staff Follow-up) THAT funds be included in the 2010 Budget to replace the one-way traffic barriers with landscaping to improve the area.

CARRIED DIRECTION APPROVED (For Direct Staff Follow-up) THAT a meeting be held with Belvedere Heights representatives to review and discuss parking issues around the Home.

CARRIED 10.5 Finance & Administration 10.6 Other Business


-3- 10.6.1 CONFIRMING BY-LAW 2009-5381


9th day of November, 2009. 10. ADJOURNMENT Council adjourned the meeting at 10:20 a.m. ______________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES –November 17 th, 2009

-1- DATE: November 17th, 2009 TIME: 7:00 p.m. LOCATION: Children’s Aid Society Building – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the November 17th, 2009 Regular Council Meeting Agenda be approved as circulated.

CARRIED 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof None declared. 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR SABOURIN

SECONDED BY COUNCILLOR MCGARVEY That we do now adjourn the regular meeting and declare the public meeting open. CARRIED

2.1.1 Council held a public meeting to consider a Proposed Zoning By-law Amendment under

Sections 34 of the Planning Act, as amended. After the Mayor adjourned the regular meeting and declared the public meeting open, the CAO advised that notice of the proposed zoning by-law amendment had been given by prepaid first class mail to the property owners within 120 metres of the subject property. A notice was posted on the property and an ad was placed in the October 21st Parry Sound North Star.

Mr. Laing advised that the proposed Zoning By-Law amendment would rezone part of Lot 41, Registrar’s Compiled Plan No. 338 and Lots 39 to 44 inclusive, Plan M-405, known locally as 21 Beatty Street, in the Town of Parry Sound, from a “General Industrial (M2) zone and a “General Industrial Holding (M2h)” zone, to a “Residential First Density Holding (R1h)” zone. The effect of the proposed Zoning By-Law amendment is to allow for the development of the property for single detached dwellings once the holding provision is removed. The Mayor invited those in favour of this proposed amendment to address Council.

Mr. Patrick Mason of Wayne Simpson and Associates, 11 Centre Street South, Huntsville,

Ontario, representing the applicant. Mr. Patrick informed Council that he was here to answer any questions regarding the

application for the Zoning By-law Amendment. The Mayor invited those opposed to this proposed by-law amendment to address Council.

No one spoke in opposition.


-2- Mr. Laing advised that he had received no correspondence as a result of the notice

The Mayor advised that Council may, at its discretion, approve the zoning by-law amendment. If they should do this then notice of passage of the by-law would be provided by circulation of such notice or by advertising in the local newspaper. Any objections to the proposed zoning by-law must be received by the Clerk within 20 days of the date that notice was given. Any objections would be forwarded to the Ontario Municipal Board. The Mayor further advised that if an appeal is submitted and the appellant has not provided Council with an oral or written submission before the passing of the by-law, then the Ontario Municipal Board may choose to dismiss the appeal.

2.2 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY That we do declare the public meeting closed and the regular meeting reconvened.



SECONDED BY COUNCILLOR SABOURIN THAT the November 3rd Regular Council Meeting Minutes and the November 9th, 2009 Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Councillor Keith complemented Mr. Sheridan on the work done on the sidewalks in the downtown area. Councillor Keith asked Mr. Sheridan about the delays on the Cascade Street Bridge project and whether delays can be expected on the James/Gibson/Mary Streets project as well. Councillor Keith questioned the decision to dig in January. Mr. Sheridan responded that the issues that may potentially effect the James/Gibson/Mary Streets project are different than the Cascade Street Bridge project. Mr. Sheridan wanted to clear up any misconception that delays to the bridge construction have been solely due to weather and that it appeared that no work was taking place while the bridge was closed to traffic. That is not the case. Work crews have been working underneath the bridge repacking piers, reworking base decks and other structural work. While weather was somewhat a factor in the delay of the bridge project, other factors include delays in delivery of concrete and other unforeseen structural issues that were discovered once work began. Mr. Sheridan doesn’t expect the same type of potential delays with the James/Gibson/Mary Streets project. He does expect there may be some weather delays due to the time of year that the work is taking place. However, the project was started yesterday because there are considerable works can be done during the winter period, excavation, rock work, etc. and the work schedule does have a buffer for unforeseen delays. Mayor Adams asked Mr. Sheridan to explain the requirements that the Town is legislated to undertake with respect to the Cascade Street Bridge Project. Mr. Sheridan explained that the original work scheduled for the Cascade Street Bridge was started under a five year provincial defect identification program. Since then, legislation has changed the timing of this defect identification program to two years. The Cascade Street Bridge is thirty plus years old and is at a point where considerable work is required to ensure its integrity. Changes to accepted tolerances for bridges in general have shifted over the life


-3- of this particular bridge. Since the work on the bridge was designed, and the tender was developed, the provincial program has changed as well. Some of the required work being done on the bridge was not a requirement ten, even five years ago. As work has progressed on the bridge, other unforeseen structural issues have arisen that the Town is legislated to address under this program. Mr. Sheridan doesn’t feel that the work is over performing for what is needed to ensure the safety of the bridge. 4. CORRESPONDENCE 4.1 Katie Dexter, President, Parry Sound Animal Rescue Services A letter requesting a financial donation to assist with the housing of stray companion animals

in Parry Sound. (Letter forwarded to Director of Economic Development and Leisure Services for follow-up). 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 8.1 Parry Sound Figure Skating Club Tag Day – December 19th, 2009 RESOLUTION 2009 - 240 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT the Council of the Town of Parry Sound does hereby approve Tag Day for the Parry

Sound Figure Skating Club for December 19th, 2009. CARRIED


9.1 Economic Development & Special Events 9.1.1 DBA – Request for Free Usage of CP Station Spokesperson: Lynn Middaugh, Director of Economic Development & Leisure Services RESOLUTION 2009 - 241 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCCAULEY THAT Council deny the request from the Downtown Business Association for free usage of the CP Station for special/additional meetings through to December 31, 2009 and for regular and special/additional meetings from January 1, 2010 - December 31, 2010.

CARRIED 9.1.2 Recreation Facilities Membership Information and True Costing Spokesperson: April McNamara, Leisure Services Co-ordinator

DIRECTION (For Direct Staff Follow-Up) WHEREAS the Regional Cultural and Recreation Master Plan recommends that for local

recreation and cultural facilities, not covered by a funding formula, but used by groups from across the region, the Area municipalities should review user rates with a view to communicating the rationale for differential rates, or developing consistent rates; and


-4-

WHEREAS the Town of Parry Sound and area municipalities do not participate in a funding

formula for recreation and cultural facilities; and WHEREAS the Town of Parry Sound has conducted a true-cost exercise for recreation

facilities and parks and collected membership data from each user group; and WHEREAS the Town of Parry Sound residents/ratepayers account for only 39% of users of

Town recreation facilities (Kinsmen Park & Bobby Orr Community Centre); and WHEREAS the Township of Seguin currently has a two-tiered rental structure (one rate for

local groups and another rate for all other groups); NOW THEREFORE Council direct staff to research options for a two-tiered rental structure,

along with a communication plan and implementation schedule. The following amendment was proposed: THAT the 2nd last paragraph be removed from the direction. The direction with the amendment was then considered: DIRECTION APPROVED (For Direct Staff Follow-up) WHEREAS the Regional Cultural and Recreation Master Plan recommends that for local

recreation and cultural facilities, not covered by a funding formula, but used by groups from across the region, the Area municipalities should review user rates with a view to communicating the rationale for differential rates, or developing consistent rates; and

WHEREAS the Town of Parry Sound and area municipalities do not participate in a funding

formula for recreation and cultural facilities; and WHEREAS the Town of Parry Sound has conducted a true-cost exercise for recreation

facilities and parks and collected membership data from each user group; and WHEREAS the Town of Parry Sound residents/ratepayers account for only 39% of users of

Town recreation facilities (Kinsmen Park & Bobby Orr Community Centre); and NOW THEREFORE Council direct staff to research options for a two-tiered rental structure,

along with a communication plan and implementation schedule. CARRIED

9.2 Operations 9.2.1 Request for Street Light – Smith Crescent Spokesperson: Brian Sheridan, Director of Operations RESOLUTION 2009 - 242 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Council direct staff on how they wish to proceed with the request for a street light on Smith Crescent.


-5- It was proposed that the resolution be withdrawn: MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT Resolution 2009-242 be withdrawn.

CARRIED The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-Up) THAT the Director of Operations proceed to install a light on the pole adjacent to house #75 at the Town’s expense.

CARRIED 9.3 Fire, Emergency Services 9.3.1 Noise Pollution-Eliminating Train Whistling at Public Crossings Spokesperson: Laurence Green, Fire Chief RESOLUTION 2009 - 243 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SABOURIN THAT Council of the Town of Parry Sound authorizes staff to contact the railroad companies and in accordance to Transport Canada Procedure & Conditions for Eliminating Whistling At Public Crossings, to advise of Council’s intention to forbid the use of Engine Whistling at public crossings within the Town of Parry Sound and, THAT Council directs staff to prepare for implementation costs of the public crossing assessments and equipment upgrades in the 2010 municipal budget. The following amendment was proposed: MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR BORNEMAN THAT Council directs staff to provide for implementation costs of the public crossing assessments and equipment upgrades when preparing the 2010 municipal budget.

CARRIED RESOLUTION 2009 - 243 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SABOURIN THAT Council of the Town of Parry Sound authorizes staff to contact the railroad companies and in accordance to Transport Canada Procedure & Conditions for Eliminating Whistling At Public Crossings, to advise of Council’s intention to forbid the use of Engine Whistling at public crossings within the Town of Parry Sound and, THAT Council directs staff to provide for implementation costs of the public crossing assessments and equipment upgrades when preparing the 2010 municipal budget.

CARRIED 9.4 Community Development, Building, By-law 9.4.1 Canadore College Development – Infrastructure Support Spokesperson: Iain Laing, Director of Community Development


-6- DIRECTION (For Direct Staff Follow-Up): THAT the Town of Parry Sound agrees to give the following infrastructure support to the development of Canadore College: a) the provision of adequate sewer and water connections to the property line of the

proposed site; b) public roadway modifications to allow adequate vehicular access to the property

that does not involve traffic control on the Parry Sound Drive/Joseph Street throughway;

c) pedestrian access to the property line of the proposed development and further, THAT on approval of NOHFC funding, infrastructure servicing be extended into

and behind the proposed Canadore College site and further, and THAT on approval of NOHFC funding and approved site, site servicing and traffic plans, public roadway modifications to allow adequate vehicular access to the property involving traffic controls in the Parry Sound Drive/Joseph Street throughway be approved. THAT an application for NOHFC funding be approved for servicing to the Canadore site in the estimated amount of $800,000 TO $1,000,000. The following amendment was proposed: d) options & costs be provided for a bicycle path to the College.

DEFEATED It was proposed that the following paragraph of the Direction be removed and tabled as a Resolution: MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCGARVEY THAT an application for NOHFC funding be approved for servicing to the Canadore site in the estimated amount of $800,000 to $1,000,000. The Direction, as amended, was considered: DIRECTION APPROVED (For Direct Staff Follow-Up) THAT the Town of Parry Sound agrees to give the following infrastructure support to the development of Canadore College: a) the provision of adequate sewer and water connections to the property line of the

proposed site; b) public roadway modifications to allow adequate vehicular access to the property

that does not involve traffic control on the Parry Sound Drive/Joseph Street throughway;

c) pedestrian access to the property line of the proposed development and further, THAT on approval of NOHFC funding, infrastructure servicing be extended into

and behind the proposed Canadore College site and further, and THAT on approval of NOHFC funding and approved site, site servicing and traffic plans, public roadway modifications to allow adequate vehicular access to the property involving traffic controls in the Parry Sound Drive/Joseph Street throughway be approved.

CARRIED


-7- The following Resolution was considered: RESOLUTION 2009 - 244 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR MCGARVEY THAT an application for NOHFC funding be approved for servicing to the Canadore site in the estimated amount of $1.29 million dollars.

CARRIED 9.5 Finance & Administration 9.5.1 2009 Wastewater Reserve Transfer Spokesperson: Brenda Dobson, Director of Finance, Administration & POA Court Services RESOLUTION 2009 - 245 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT $400,000.00 be transferred from the Wastewater Surplus Reserve to offset $300,000.00 in capital bridge work and $100,000.00 in capital road work as set out in the 2009 approved budget.

CARRIED 9.5.2 Council Representatives on Downtown Street Improvement and BOCC Projects Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 246 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR SABOURIN THAT Councillor Dan McCauley be appointed as the Council liaison on the Downtown Street Improvement Project and that Councillor Paul Borneman be appointed as the Council liaison on the BOCC Renovation & Expansion Project.

DEFEATED 9.6 Other Business 9.6.1 Legion Market Square Park Cenotaph Discussion Spokesperson: Mayor Richard Adams DIRECTION APPROVED (For Direct Staff-Follow-up) THAT Council support the Royal Canadian Legion’s proposal to install a decorative safety

and security chain around the cenotaph at Market Square Park and improve the lighting upon receipt of such plans.

CARRIED 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 2010 Summer Market Agreement Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2009 - 5382 Being a by-law to authorize the execution of an agreement with Parry Sound Arts & Crafts/Parry Sound Summer Market to operate a Summer Market at Market Square Park in 2010.


-8- READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of November, 2009. 10.1.2 2009 CP Holiday Train – Road Closure Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2009 - 5383 Being a by-law to permit the temporary road closure of Avenue Road, for a special community event – The C.P. Holiday Train. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of November, 2009. 10.2 Operations 10.2.1 By-Law Amendment – 2002-4531 Spokesperson: Brian Sheridan BY-LAW 2009 - 5384 Being a By-Law to amend By-Law 2002-4531, a by-law to authorize the execution of an agreement with Muskoka Containerized Services for waste collection services. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of November, 2009. 10.3 Fire, Emergency Services

10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.5.1 Lease Agreement – POA Court Services (Sundridge-Strong-Joly Arena & Hall) Spokesperson: Brenda Dobson, Director of Finance, Administration and POA Court Services BY-LAW 2009 - 5385 Being a By-law to authorize the execution of an agreement with the Corporations of the Township of Strong, Village of Sundridge and Township of Joly, operators of the Sundridge- Strong-Joly Arena and Hall and the Corporation of the Town of Parry Sound, Administrators of the Provincial Offences Court, for the leasing of court facilities. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of November, 2009. 10.5.2 Lease Agreement – POA Court Services (89 James Street, Parry Sound, Ontario) Spokesperson: Brenda Dobson, Director of Finance, Administration and POA Court Services BY-LAW 2009 - 5386 Being a By-law to authorize the execution of an agreement between Her Majesty The Queen in right of Ontario as represented by The Minister of Energy and Infrastructure and the Corporation of the Town of Parry Sound, administrators of the Provincial Offences Court, for the leasing of court facilities. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of November, 2009.




Being a By-law to confirm the proceedings of Council. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 17th day of November, 2009.

11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council is on December 1st, 2009, Council adjourned at 9:23 p.m.

_______________________________ ____________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES –December 1st, 2009

-1- DATE: December 1st, 2009 TIME: 7:00 p.m. LOCATION: Children’s Aid Society – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Keith, Clr. McCauley, Clr. McGarvey,

Clr. Sabourin, Clr. van der Valk REGRETS: Clr. Borneman PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR VAN DER VALK

SECONDED BY COUNCILLOR MCCAULEY THAT the December 1st, 2009 Regular Council Meeting Agenda be approved as circulated.


3.1.1 MOVED BY COUNCILLOR

SECONDED BY COUNCILLOR THAT the November 17th, 2009 Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff 4. CORRESPONDENCE 4.1 Ewen Cornick, Vice President, Administrative Services – Canadore College Re: Requesting the installation of a fully synchronized traffic intersection at Parry

Sound Drive and Joseph Street. Canadore feels this will provide the safest vehicular access and egress to the soon to be constructed Canadore College Campus on the northern side of Parry Sound Drive.

(Forwarded to Director of Community Development for an R & R to Council December

15/09) 4.2 Linda Bangay, Parry Sound Area Co-ordinator, Muskoka/Parry sound Coordinated Sexual

Assault Services Re: Thank you letter for Council’s letter of support for the 6th Annual Walk for

Community Safety on October 29th, 2009 and for Councillor van der Valk’s participation in the “Walk”. Approximately 70 people took part in the “Walk” activities which


-2- reinforced the importance of community involvement in addressing the issue of violence

against women and children. (Letter forwarded to file) 4.3 Trudie Johnston, McDougall School, Laura Thompson, William Beatty School, Deanna

Jackson, Victory School Re: Request of Council to donate the use of the Bobby Orr Community Centre April

12-25, 2012 to hold the 2012 Silver Anniversary of the Provincial Elementary Timbit’s Bonspiel. This Bonspiel originated in Parry Sound in 1988-89, under the direction of Ray Pavlove. After moving to communities around Ontario, the bonspiel returned to Parry Sound for its 10th anniversary at which time the Town of Parry Sound generously provided the use of the Bobby Orr Community Centre. The 10th anniversary bonspiel drew 108 elementary teams to Parry Sound and the surrounding area. The success of the 25th Anniversary Provincial Elementary is dependent on the support of the Town of Parry Sound.

(Forwarded to the Co-ordinator of Leisure Services for appropriate follow-up) 4.4 Jane Jones, Chair, Artists Round The Sound Re: Their request is to rent the C.P. Station Gallery for the coming summer of 2010.

This will be their 3rd year renting the C.P. Station Gallery and last year over 3,000 people –tourists and locals, enjoyed the art shows presented there.

(Forwarded to the Co-ordinator of Leisure Services for appropriate follow-up) 5. DEPUTATIONS 5.1 Päivi Abernethy, Community Health Promoter, North Bay Parry Sound District Health

Unit West Parry Sound Health Centre 100% Smoke-Free Property By-law Ms. Abernethy provided a slide presentation and informed Council that they are here this

evening to provide support for the smoke-free by-law for the West Parry Sound Health Centre and to provide some information to Council of the benefits of smoke-free policies.

Smoke-Free policies are provided to protect people. New information provides that the

chemicals contained in cigarettes influence all body functions not just the lungs and this influences the healing process. Some hospitals are recommending people quit smoking up to six weeks before surgeries in order to assist the healing process.

Ms. Abernethy then provided some statistics on who would enforce the Smoke-Free by-

law at the Health Centre and samples of experiences in other hospitals. A successful smoke-free strategy consists of a circle of education, compliance, and

enforcement. 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF


-3- 9.1 Economic Development & Special Events 9.1.1 Façade Improvement Committee Recommendations Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION 2009 - 247 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK THAT upon the recommendation of the Façade Improvement Committee, Council deny the request from Zeuter Development Inc., for funding through the Facade Improvement Program for sign improvement.

CARRIED 9.1.2 Stockey Centre Web Site Proposal Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services RESOLUTION 2009 - 248 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR VAN DER VALK

THAT Council accepts the proposal from Linkhouse Media for the re-design of the Charles W. Stockey Centre for the Performing Arts web site in the amount of $14,700. including taxes, this being one of five proposals received.

CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Smoking within 9 metres of Workplace and Public Places Spokesperson: Tammy Purdy, MLEO RESOLUTION 2009 - 249 MOVED BY COUNCILLOR KEITH SECONDED BY COUNCILLOR MCGARVEY

THAT Council deny the Board of Health for the North Bay Parry Sound District Health Unit’s written request to update the municipal smoking by-law to prohibit smoking 9 metres of any workplace or public place entrance within the Town of Parry Sound.

CARRIED DIRECTION APPROVED (for direct staff follow-up): THAT Council direct staff to implement a By-law to prohibit smoking within 9 metres of any municipal facility entrance. Municipal facilities to include: Library, Operations Department, Sewage Plant, Water Treatment Plant, Transfer Station, Municipal Office, Bobby Orr Community Centre, Stockey Centre, Public Washrooms, CP Station and Chamber of Commerce Building.

CARRIED

9.5 Finance & Administration 9.5.1 Annual Insurance Program – Renewal Spokesperson: Donna L. Besman, Manager of Administration & Human Resources


-4- RESOLUTION 2009 - 250 MOVED BY COUNCILLOR MCGARVEY SECONDED BY COUNCILLOR KEITH THAT the Council of the Town of Parry Sound does hereby approve the renewal of the Comprehensive Insurance Program with BFL Canada in the amount of $155,149. plus taxes for a one year period to December 15th, 2010.

CARRIED 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.1.2 Festival of the Sound: Renewal – Stockey Centre Lease Agreement Spokesperson: Lynn Middaugh, Director of Economic Development and Leisure Services BY-LAW 2009 - 5388

Being a By-law to authorize the execution of an agreement between the Festival of the Sound and the Corporation of the Town of Parry Sound, to renew the lease agreement for a further 5-year period of occupancy at the Charles W. Stockey Centre for the Performing Arts.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of December, 2009. 10.2 Operations 10.3 Fire, Emergency Services

10.4 Community Development, Building, By-law 10.4.1 West Parry Health Centre Smoke-Free By-laws Spokesperson: Tammy Purdy, MLEO BYLAW 2009 - 5389 Being a By-law to regulate smoking at the West Parry Sound Health Centre. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of December, 2009. BYLAW 2009 - 5390

Being a By-law to authorize the execution of a Memorandum of Understanding with West Parry Sound Health Centre and North Bay Parry Sound Health Unit concerning the enforcement of the Corporation of the Town of Parry Sound By-law 2009, being a by-law to regulate smoking at the West Parry Sound Health Centre.

READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of December, 2009. BYLAW 2009 - 5391 Being a By-law to Appoint Bill Ayotte; Paula Benoit; George Jessup and John Nolan as a By-law Enforcement Officer. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of December, 2009.


-5- 10.4.2 Rezoning Application Z09 - 03 - 2036471 Ontario Inc./Macklaim & Taylor Investments - - 21 Beatty Street Spokesperson Iain Laing, Director of Community Development BY-LAW 2009 - 5392 Being a By-law to amend By-law No. 2004-4653 (The Zoning By-law), as amended for 21 Beatty Street (2036471 Ontario Inc./Macklaim & Taylor Investments) The applicant requested that the by-law be deferred until the environmental conditions were fulfilled. READ a FIRST and SECOND time, this 1st Day of December, 2009 10.5 Finance & Administration 10.5.1 Investment Policy Spokesperson: Brenda Dobson, Director of Finance BY-LAW 2009 - 5393 Being a By-Law to approve an “Investment Policy” for The Corporation of the Town of Parry Sound. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of December, 2009. 10.6 Other Business



READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 1st day of December, 2009. 11. ADJOURNMENT

Following notice given by the Mayor that the next regularly scheduled meeting of Council is on December 15, 2009, Council adjourned at 8:15 p.m.

______________________________ ___________________________ MAYOR RICHARD ADAMS ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES –December 7th , 2009

-1- DATE: December 7th , 2009 TIME: 7:00 p.m. LOCATION: Children’s Aid Society – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 251 MOVED BY COUNCILLOR McCauley SECONDED BY COUNCILLOR Borneman THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to:

b) personal matters about an identifiable individual, including municipal or local board employees; (Finance & Administration Department personnel issues).

CARRIED 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes

3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.2 Operations 9.3 Fire, Emergency Services

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MINUTES –December 7th , 2009

-2- 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business 10. BY-LAWS 10.2 Operations 10.3 Fire, Emergency Services

10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business

11. ADJOURNMENT The next regularly scheduled meeting of Council is on December 15, 2009, Council adjourned at 10:22 p.m. ______________________________ ___________________________ MAYOR RICHARD ADAMS ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND SPECIAL COUNCIL MEETING MINUTES –December 10, 2009

-1- DATE: December 10th, 2009 TIME: 7:00 p.m. LOCATION: Belvedere Heights Home for the Aged – 21 Belvedere Avenue MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. McCauley, Clr.

Sabourin, Clr. van der Valk REGRETS: Clr. McGarvey, Clr. Keith STAFF: Iain Laing, Director of Community Development, Rob Mens,

C.A.O., Jackie Boggs, Deputy Clerk PUBLIC: Approximately 50-60 people attended PRESENTATION(S): 1. AGENDA 1.1 Additions to Agenda 1.2 Prioritization of Agenda 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR BORNEMAN

SECONDED BY COUNCILLOR MCCAULEY THAT the December 10th, 2009 Special Council Meeting Agenda be approved as circulated.

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof 2. PUBLIC MEETING 2.1 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR VAN DER VALK That we do now adjourn the regular meeting and declare the public meeting open. 2.1.1 Council will now hold a public meeting to provide information and seek comments on a

proposed amended site plan for the development of a park/parking lot on lands owned by Belvedere Heights across the street from the home. Copies of the proposed amended site plan for the park/parking lot have been available to the public by contacting the Town Office.

2.1.2 Presentation of Information: a) Iain Laing, Director of Community Development, provided a brief history of the

application and apologized on behalf of Ed Veldboom, Parry Sound’s Solicitor, as he is unable to attend the meeting due to the inclement weather. Mr. Laing has received an email from Mr. Veldboom and will provide his presentation regarding the impending Ontario Municipal Board process. Mr. Laing provided a schematic of the amended site plan for all in attendance.

Mr. Laing summarized the background as follows: The first concept plan for development of property was submitted in January 2007.

Advice was provided on the need for amendments to the planning documents. The first site plan approval application was submitted in June 2007 for a park and 18 car parking lot. The site plan approval application dids not include required storm water management plan. Belvedere Board asks Council to give approval in principle prior to submission of storm water management plan. Many letters and e-mails are submitted and two (2) public meetings are held to obtain public comment. Council denies approval in principle for the development and directs staff to implement a one-way street system with added-on street


-2-

parking. July 2008 a meeting is requested and held to discuss options. Belvedere Heights hired a planning consultant to review the matter and propose a course of action. In late 2008 plans are developed and necessary studies are done on behalf of Belvedere to support a development. In a related matter, the Town passes a By-law designating the property under the Ontario Heritage Act in December 2008. A revised formal application is submitted by Ms. Walton on behalf of Belvedere, including necessary studies, in December of 2009. This application shows the development of a park and 24 parking spaces. In February and March 2009 the application is circulated and engineering matters are clarified. In April 2009 Council considers the application and denies its approval. Belvedere appeals the denial of the application to the Ontario Municipal Board (OMB) who now holds the authority to decide the matter.

Belvedere’s solicitor provides the Town a letter addressing issues and suggesting that a

compromise may be possible. The OMB agrees to delay the hearing to allow the parties to reach a compromise. Belvedere provides amended plan in confidence to the Town for consideration. After some negotiation regarding the details of the amended site plan, Council directs that a public meeting be held before any decision is made. Tonight’s public meeting is an opportunity for the public to make their views of the revised site plan known. Letters and e-mails have been provided to Council in response to the notice of this public meeting.

b) Mr. Laing then presented Mr. Veldboom’s information. This property is subject

to site plan control. Thus prior to undertaking any development of the site, the owner must obtain what is called site plan approval from Council. The legislation (The Planning Act) provides that where Council denies the approval of a site plan, the owner can appeal that decision to the Ontario Municipal Board. This is what has happened in this case. Essentially Council has said it does not agree with the layout of the proposed amended development.

The Ontario Municipal Board (OMB) process has previously scheduled a hearing on this

matter however, both the Town and Belvedere have asked the Board to hold off on scheduling a hearing to allow the parties to attempt to negotiate a settlement of the site plan issue. If the parties cannot resolve it between themselves, the matter will be set down for an OMB hearing. At the hearing both parties would provide their evidence and the OMB would then render a decision.

Generally speaking the evidence at these hearings would include the evidence of land use

planners, landscape architects, transportation planners, municipal councillors, works department staff, etc., depending upon the nature of the issues concerning the site plan. In this case, Belvedere has retained a heritage planning consultant to address the primary issue which is the effect of the proposed layout of the development on the heritage aspects of the site. This person would undoubtedly be called as a witness by Belvedere if a hearing proceeds.

In making a decision the OMB has authority to determine the “details of the plans and

drawings” that will be approved and to impose terms that must be included in a site plan agreement. In essence the OMB would have the final decision as to what would appear on the approved site plan.

Although lay persons are entitled to give evidence in OMB hearings and they quite

commonly do, site plan appeals are somewhat unique. Unlike appeals of minor variances, zoning by-law amendments and/or official plan amendments, the general public, including even neighbours to a proposed development that is the subject of a site plan dispute, do not have an absolute right to participate in a site plan approval appeal. Accordingly, if there is a hearing and the public want to participate you would have to seek and receive approval from the OBM to participate actively in the hearing.


-3- In addition to the Site Plan approval process Belvedere requires other approvals under the

Ontario Heritage Act because the property is designated as a heritage site. At this juncture the OMB appeal and proposed hearing will not include any consideration

of applications under that Act. We would anticipate that if the parties cannot resolve the site plan issue themselves through this process, Belvedere would take the necessary steps to consolidate the Heritage Act issues with the site plan appeal.

c) Margaret Walton, Planner for Belvedere Heights, spoke regarding her

involvement on behalf of Belvedere Heights and provided a slide of the first site plan application. She apologized on behalf of Wendy Shearer, Heritage Planner, as she also is unable to attend due to the inclement weather. Ms. Walton will provide her presentation on the heritage importance of the site and how the amended site plan protects the heritage attributes of the property.

Ms. Walton provided a power point presentation with respect to her involvement with

this site plan application. She appreciates that this is a difficult situation with a great deal of history associated with it. One of the most difficult land uses to deal with is parking—however in this day it is a necessary evil, especially in small towns where there is no transit option and for the elderly and disabled who have limited mobility.

Ms. Walton was retained by Belvedere Heights in 2007 to try and move this forward in a

way that would address all interests. She has spent time reviewing the history of the situation and the planning issues associated with the development of Belvedere Heights including past approvals and OMB decisions. She met on numerous occasions with the committee of the Board of Belvedere Heights which is dealing with this matter. She has also met with Town staff, members of Council, including the Mayor, representatives of Save Paradise, the Municipal Heritage Committee, immediate neighbours such as the Ibeys, engineers and landscape architects.

There are a number of factors to be considered. Belvedere Heights is a public facility for

all residents of the District of Parry Sound. It is located on a site of historical significance to residents of the area. The scenic vista from the site is stunning. It is located in a residential neighbourhood with a need to protect those residents from unreasonable impacts. The public wants access to the site and there is currently an agreement with the Town to allow access over the flag stone path and steps. The solution seemed to be to create a public amenity available to all that realistically addresses the problems and allows controlled public access and enjoyment of the site.

The elements of the first plan considered by Council in April 2009 and denied were as

follows: Moved parking area away from abutting neighbours, landscaped to reduce visual impact,

provided a public area in the location of identified interest, enhanced amenity of steps and path linkage to waterfront, provided gazebo as lookout, provide landscaping and beautification, parking area will have specific surface treatment to retain natural appearance, handicapped accessible. Retains steps which insurers have stated should be closed because of liability, provides public parking which will address problems that neighbours have been complaining of because of congestion and inconvenience of current arrangements, provides safe pedestrian link to path down the hill around parking area and preserves wall which is currently, according to engineers, in an unsafe condition. Council denied the site plan in April 2009 because staff and Council felt it did not preserve the heritage attributes.

d) Ms. Walton then provided Ms. Wendy Shearer’s power point presentation. Ms.

Shearer was provided with copies of the various layouts and submissions. She visited the site a number of times, met with the Municipal Heritage Committee, spoke to the


-4-

Town planner, reviewed the background material provided by the Heritage Committee and used to support the designation and did independent historical research.

Ms. Walton provided the slide with the amended site plan and Ms. Shearer’s conclusions:

• the site plan meets the criteria for heritage significance • there is a need for additional parking in the area to satisfy the demands in the areas

including the desire of the public to enjoy the view • the view is becoming obstructed by unmanaged growth and will only get worse if

action is not taken • adding parking to the site will not impact on the heritage attributes in such a

manner that the heritage significance will be lost • parking proposed along the retaining wall will be visible but the impact could be

reduced by removing three of the parking spaces along the wall • the rail should be removed and replaced for safety reasons—this will require

permission to remove and replace one of the features. Ms. Shearer provide a report to the Board of Belvedere Heights and further conclusions include: The construction of a parking lot at Belvedere would allow consideration of other issues which are of importance. The Standards and Guidelines for the Conservation of Historic Places in Canada, Parks Canada’s master strategy for how to deal with significant places, identifies accessibility and health and safely as two of the key issues to be accommodated within historic properties. At the present time the residents of the Home are not able to safely enter into the terrace site and take advantage of the overlook. Providing a parking lot with a sloped driveway would ensure there is a safe, barrier free route for residents to access the site. The provision of the parking lot on the western side of the site would allow for the protection and preservation of many of the attributes and features that are mentioned in the reasons for designation. It would allow for the retention of the retaining wall and railing, the flagstone steps from the road to the level area. It would not impact at all on the wooden steps leading to the lower level or the trees and rocks at the lower level. It would not alter the grades on the terrace but rather convert what was green open space to green open space with associated parking. The natural vegetation on the slope was identified as a heritage attribute. However it does require active management to ensure that the viewscape remains open from both the road level and the terrace level. Removal of the invasive growth and thinning of the oak trees is highly recommended to maintain the viewscape, particularly in the area that has become totally obliterated by vegetation on the eastern side of the site. The Board responded to the report by agreeing to remove four (4) spaces and approaching the Town to remove and replace the railing. Ms. Walton summarized that this is a difficult situation but believes this will be an amenity for the town, will take traffic off the street and is the best solution for the future. 2.1.3 Questions and Public Comments Questions: Eric MacIntyre - 6 Margret St. Does the Heritage Act permit heritages change if heritage attributes are not disturbed?


-5- Ms. Walton replied that the heritage area here is the terraced area. Public Comments:

1. Wendall Fisher, 130 Gibson Street. Many alternatives to putting in parking spaces--

Park at CP Station, car pool, have visitors dropped off, use public transportation. These options don’t appear to be considered. This plan is unacceptable to him. (Hand out provided)

2. Jan Remple, 21 Limbert Rd. Speak to several points. Mother a resident for last 6

years of her life. Her mother was concerned there was no place to park when people visited. Address other options. There are a number of people who have to park off site. Number of volunteers and family members who walk quite a distance to come to the home. Not all staff come in cars.

3. Kay Wilkinson, 21 Belvedere. In Parry Sound generally, seniors are the largest

segment of local population. Many people have left Belvedere Heights due to the unmanageable hills and terrain. Lived on Avenue Rd for 35 years. The park in questions is currently used as a dog park. Traffic is always busy during the day. If completely grassed there is no way a wheel chair can use it. One way traffic – many people do not observe the one way rules

4. Mary Ann King-Wilson – Save Paradise – Emily Street. This type of parking

proposal would work in a city but doesn’t work here. Does the amended plan conform to the Official Plan? There are many other options that have not been considered. The terrace has been neglected by the current owners. (Hand out provided.)

5. Marget Ibey – 24 Belvedere (neighbour). Enjoy a congenial relationship with

Belvedere Heights. There has been in her experience many wonderful events that have taken place on the terraced area. It was an area for community enjoyment. She has many concerns including vehicles traveling in the wrong direction. Leaving the parking lot invites wrong way traffic. She is concerned with the number of cars parking here. Horns, lights, fumes, etc. are all concerns. There have been changes on the hill in the past. What about the future with respect to the increased use of the Belvedere Heights building? She is concerned with the buffer zone and has heard nothing with respect to that.

6. Yvonne Harvey – Life Lease Owner 21A Belvedere – She speaks for the residents.

Are the volunteers going to be able to get here if there is no additional parking? She thinks the plan works for both groups.

7. Cec Smith – Resident of Belvedere Heights. In the 960’s he took care of the site.

Has been here for 16 years. Failed to see the number of visitors that would warrant keeping that amount of green space on the terraced area. Few people walk that area even now. The area has been neglected.

8. Elaine Melse – Volunteer at Belvedere Heights and sits on the Volunteer Committee.

Many volunteers can’t help here because the height of the hill and lack of parking. Volunteers need parking space. Residents of Belvedere are being punished because of the parking issues.

9. Mary McDowell - 9 Ashwood Drive. Volunteers could use the bus that stops out

front of the home. The site plan is deceiving. There are only four (4) spots being eliminated from the original site plan. Doesn’t like the one-way street set up. Finds it disruptive. We should preserve the site.


-6-

10. Caroll Marshall - 200 Beaconview. Ask for consideration that heritage is also about the people not just about a stone wall. She’s been here 22 years and she hasn’t seen the use of the green space that everyone talks about. Other people in the neighbourhood park along the side of the road. The people that live here at Belvedere Heights are our heritage.

11. Bev Preuss - staff member at Belvedere Heights. Difficult for elderly people to come

here because of the hill. Everyone who comes here comes by vehicle and there is no place to park.

12. Mary-Ann King-Wilson. District Social Services Administration Board (DSSAB)

also has a problem with parking at the apartment building down the road. The Town looked at the property adjacent to the apartment building and on the curve. A parking area could be built there.

13. Kathleen Gill, staff member at Belvedere Heights. Site Plan No. 2 is deceiving. How

did we get from 12 parking spots to 24? To much space for cars.

14. Donna Dellio - staff member at Belvedere Heights. People park to see the view and there is no place to park. People like to park in Belvedere Heights parking spots because there’s no where else. Parking is important.

15. Vi Whittaker – Lives in apartments across the road. Use the property to the north of

the apartments, get rid of the trees and make a parking lot for both places. 16. Marie Pavic – staff member. She has worked here at Belvedere Heights for 20 years.

Need to get cars off the road. People don’t stay long to see the view and when they stop they just block traffic.

As there were no more comments, the Mayor concluded the meeting by stating that the comments have been recorded by staff and will be provided to Council to assist in their decision making. The Mayor thanked everyone for attending. 2.2 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN That we do declare the public meetings closed and the regular meeting reconvened. 3. MINUTES and MATTERS ARISING FROM MINUTES 3.1 Adoption of Minutes 3.2 Questions to Staff 4. CORRESPONDENCE 5. DEPUTATIONS 6. MAYOR & COUNCILLORS ==== REPORTS 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF 9.2 Operations


-7- 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.5 Finance & Administration 9.6 Other Business 10. BY-LAWS 10.1 Economic Development and Special Events 10.2 Operations 10.3 Fire, Emergency Services

10.4 Community Development, Building, By-law 10.5 Finance & Administration 10.6 Other Business 11. ADJOURNMENT Council adjourned the meeting at 8:09 p.m. _______________________________ _____________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

THE CORPORATION OF THE TOWN OF PARRY SOUND COUNCIL MEETING MINUTES –December 15 th, 2009

-1- DATE: December 15th, 2009 TIME: 7:00 p.m. (5:00 p.m.) LOCATION: Children’s Aid Society – 25 Church Street MEMBERS PRESENT: Mayor Richard Adams, Clr. Borneman, Clr. Keith, Clr. McCauley,

Clr. McGarvey, Clr. Sabourin, Clr. van der Valk PRESENTATION(S): RESOLUTION NO: 2009 - 252 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting closed to the public in order to address a matter(s) pertaining to: b) personal matters about an identifiable individual, including municipal or local board employees; (Personnel)

CARRIED 1. AGENDA 1.1 Additions to Agenda 9.4.5, 9.5.1 1.2 Prioritization of Agenda 9.4.2, 10.2.1 9.4.4 will be moved into the By-law Section of the Agenda to become Item 10.4.1. 1.3 Adoption of Agenda 1.3.1 MOVED BY COUNCILLOR MCGARVEY

SECONDED BY COUNCILLOR MCCAULEY THAT the December 15th, 2009 Regular Council Meeting Agenda be approved as circulated.



SECONDED BY COUNCILLOR VAN DER VALK THAT the December 1st, 2009 Regular Council Meeting Minutes and the December 7th and 10th, 2009 Special Council Meeting Minutes be approved as circulated.

CARRIED 3.2 Questions to Staff Councillor Borneman wanted to know what work is being done on the tunnel on Armstrong Street. Mr. Sheridan replied that 30-35 feet into the tunnel a spring is coming up, flooding and then freezing which makes the use of the tunnel impossible. Public Works still hasn’t determined why this is happening. A new floor was built but was unsuccessful in fixing the problem. Public Works is now trying an aluminum box


-2- installed in the old floor to capture the water, keep it heated with a heater and direct the water to the catch basin. It is hoped that the tunnel will be back open in 2-3 weeks. Councillor Keith has some concerns about Bowes Street where it’s down to a lane and ½ for traffic. Obviously this is not safe and she wanted to know the time table for the snow removal. Mr. Sheridan complimented the Public Works staff for keeping all the Town’s roads open during the heavy snowfall last week. Ours was the only municipality in the area that did not have any road closures. Currently, Public Works will be removing snow on their way out to Pine Drive and working their way back to town from there. Yesterday, Works staff started snow removal at the mall and worked towards the high school. Removal of snow in the downtown area is in progress. Staff started pushing back corners of intersections last Sunday. Councillor van der Valk spoke about the letter from Eric McIntyre to Mr. Sheridan, and copied to Council, regarding the James Street/Seguin Street intersection traffic lights and the confusion pedestrians are having with the current set up. Councillor van der Valk wanted to know why the lights couldn’t be configured for an advanced green going both ways at James and Seguin. Mr. Sheridan replied that the new signal isn’t working as well as had been hoped. People are not adapting very well to the infrared hand wave that activates the pedestrian walk lights. The current advanced green system traditionally works better when it’s used for one direction only. It lessens the traffic wait and the current set up is better than it was. Mr. Sheridan will contact Triton Engineering and Shipman Electric to determine our options to assist with this issue. Mr. McIntyre will receive a response to his query as soon as Mr. Sheridan receives the information. Mayor Adams requested an update on the Victory School outdoor rink and wanted to know why it hasn’t been done yet. Ms. McNamara stated it took some time for the signed agreement to come back from the Board of Education. Once that was received staff contacted the volunteers to set up a time to start and have been waiting to hear back. Mayor Adams indicated that Council approved the agreement last year and there shouldn’t have been a problem this year. Mr. Sheridan replied that it has been difficult to work around other people’s time frames and schedules. The Town did not receive the signed agreement back from the Board of Education until December. Mr. Sheridan stated that there will be ice at Kinsmen Park by Thursday of this week and the Fire department has offered to help. Mayor Adams requested an update on the status of the Skateboard Park and the status of our application to the Trillium fund. Ms. McNamara replied that the Town now has a design for the skateboard Park and a number of meetings have held with various stakeholders. The Trillium grant application requires the inclusion of 3 quotations. Now that the Town has a skateboard design we will be able to obtain 3 quotations for inclusion in our application to be submitted in April 2010. 4. CORRESPONDENCE 4.1 Tony Charland, Manager, Acquisition Program, Laurentian University Re: Thank you for final payment of $4,000.00, for a total of $16,000, toward the Town of

Parry Sound Bursary for the Northern Ontario School of Medicine. (NOSM). (Forwarded to File) 4.2 R. H. Gould Re: Comments regarding the proposed amended site plan for the development of a

park/parking across from Belvedere Heights (Forwarded to Director of Community Development to include with an R & R for Council)


-3- 4.3 Mac Bain, Chairperson, Board of Health Re: Update on 2009 Budget and 2010 Budget Planning (Forwarded to File) 4.4 Sue Woodhouse, Local NOSM Group (LNG) Member Re: Announcement that the Northern Ontario School of Medicine has chosen the Parry

Sound Area as the location for its Retreat to be held at the Charles W. Stocky Centre for the Performing Arts, January 14 – 16, 2010. In addition there is a request for a donation to assist with the Local NOSM Group who is hosting a dinner and social during the retreat)

(Resolution for donation has been added to the agenda. Letter forwarded to file) 4.5 Malcolm J. Fraser Re: Comments regarding the proposed amended site plan for the development of a

park/parking across from Belvedere Heights (Forwarded to Director of Community Development to include with an R & R for Council) 4.6 Nancy Fraser Re: Comments regarding the proposed amended site plan for the development of a

park/parking across from Belvedere Heights (Forwarded to Director of Community Development to include with an R & R for Council) 4.7 Rosanna Salerno Re: Comments regarding the proposed amended site plan for the development of a

park/parking across from Belvedere Heights (Forwarded to Director of Community Development to include with an R & R for Council) 5. DEPUTATIONS 5.1 Bill Spinney, General Manager, Parry Sound Area Community Business Development

Centre (CBDC) Ann Marie Harris, Manager, Georgian Bay Country Re: Update on Georgian Bay Country and presentation of Strategic Plan for 2010. Mr. Spinney spoke about what the CBDC does. They mentor and counsel small to

medium size enterprises (SME’s). They conduct in excess of 200 interviews with SME clients each year. Since the CBDC’s inception (1986) to September 30, 2009 the dollar value of loans approved is $34,311,000 dollars.

Mr. Spinney spoke to the fact that there will be no federal or provincial funds available for

the Georgian Bay Country Tourism and Marketing operation and has indicated that the CBDC’s annual municipal request for funding will all go towards the GBC operation.

Ms. Harris then provided a detailed overview of Georgian Bay Country tourism and

marketing activities, strategic directives, local initiatives and partnership opportunities. In 2007 there were over 1.25 million visitors to Georgian Bay country. There was over $174 million spent on lodging, food & beverage, transportation, entertainment and retail sales. The Georgian Bay Country Travel Centre is seen as a model operation by the province and provides information on local attractions and activities to promote Georgian Bay Country tourism. It also has a retail sales component which includes many local merchants. Since the Centre re-opened in May of 2007 the monthly revenues have an average monthly growth of 19%

5.2 Patti Jenkins, Communications Technology Teacher, Parry Sound High School and

Virtues Project Master Facilitator and Virtues Project Members Re: Presentation about Parry Sound High School Virtues Project


-4- Ms. Jenkins introduced herself and some of the students in attendance for the presentation.

She also provided some hand-outs for Council. The Virtues Project has five strategies—to help us to live more reverent, purposeful lives, to raise children of integrity and compassion, develop a culture of character in our schools, and inspire excellence and service in the workplace. These strategies build foundations for safe and caring communities.

Each student in attendance took their turn to speak about the Virtues Project. 5.3 Barbara Fisher, Secretary for Municipal Heritage Committee Re: Update on Municipal Heritage Activities to-date. There was no one from the Municipal Heritage Committee in attendance. 6. MAYOR & COUNCILLORS ==== REPORTS Mayor and Councillors gave their reports on meetings attended and matters arising. 7. RATIFICATION OF MATTERS FROM CLOSED AGENDA

7.1 Brian Sheridan, Director of Operations – December ’09 Performance Review Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 253 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR MCCAULEY THAT the Performance Review of Brian Sheridan dated December, 2009 be accepted.

CARRIED 7.2 Sharon Montgomery-Greenwood, Director of Emergency Services - 2009 Performance Review Spokesperson: Rob Mens. C.A.O. RESOLUTION 2009 - 254 MOVED BY COUNCILLOR VAN DER VALK SECONDED BY COUNCILLOR BORNEMAN THAT the Performance Review of Sharon Montgomery-Greenwood dated December, 2009 be accepted.

CARRIED 8. CONSENT AGENDA 9. RESOLUTIONS AND DIRECTION TO STAFF

9.1 Economic Development & Special Events 9.1.1 Snowfest 2010 Budget Approval Spokesperson: April McNamara, Leisure Services Co-ordinator RESOLUTION 2009 - 255 MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN

THAT Council of the Corporation of the Town of Parry Sound approve the Snowfest 2010 budget per Schedule “A” attached.

CARRIED

9.1.2 25th Anniversary 2012 Timbit’s Elementary School Curling Bonspiel – Use of the BOCC Spokesperson: April McNamara, Leisure Services Co-ordinator.


-5- RESOLUTION 2009 - 256 MOVED BY COUNCILLOR BORNEMAN SECONDED BY COUNCILLOR VAN DER VALK

THAT Council approve free usage of the Bobby Orr Community Centre ice pad, kitchen and hall from April 12 – 15, 2012 for the Timbit Elementary School Bonspiel; and that the organizers be required to pay energy and staffing costs to a maximum of $1,437.48.

CARRIED 9.2 Operations 9.3 Fire, Emergency Services 9.4 Community Development, Building, By-law 9.4.1 Request for Proposal – Official Plan Review Spokesperson: Iain Laing, Director of Community Development DIRECTION APPROVED (For Direct Staff Follow-up) THAT Councillor van der Valk ,the Chief Administrative Officer and the Director of Community Development be appointed to an ad hoc committee to review Official Plan Review Proposal submissions and recommend a proposal for Council approval.

CARRIED 9.4.2 Canadore College Development – Infrastructure Support Spokesperson: Iain Laing, Director of Community Development DIRECTION (For Direct Staff Follow-up) THAT Council approve design alternative “A” for access to the proposed Canadore College campus at Parry Sound Drive and Joseph Street as proposed by Triton Engineering conditional on the receipt of full funding assistance from the Northern Ontario Heritage Fund Corporation. The following motion to table was proposed: MOVED BY COUNCILLOR MCCAULEY SECONDED BY COUNCILLOR BORNEMAN THAT the direction be tabled to the January 19, 2010 regular meeting of Council

CARRIED The following direction was proposed: DIRECTION APPROVED (For Direct Staff Follow-up) THAT Triton Engineering be requested to develop alternative design alternatives to accommodate access and egress to and from the Canadore College Campus on Parry Sound Drive to be discussed at the Special Council meeting to be held in early January.

CARRIED

9.4.3 Application for Council Approved Sign – Oldham Spokesperson: John Este, Chief Building Official RESOLUTION 2009 - 257 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT Council authorizes the Chief building Official to issue a permit for a ground sign at 88 James Street according to the sketches, attached as Schedule “A”, with a setback of 1.5m. This resolution acts as a variance to the sign by-law.


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CARRIED 9.4.5 Additional Insulation – 52 Seguin Street Spokesperson: John Este, Chief Building Official RESOLUTION 2009 - 258 MOVED BY COUNCILLOR SABOURIN SECONDED BY COUNCILLOR KEITH THAT the CAO is authorized to execute a change order to cause additional insulation to be added to the walls of the building at 52 Seguin St., provided the Architect recommends approval of the change provided the payback is appropriate, approximately 10 years.

CARRIED 9.5 Finance & Administration 9.5.1 Request for Donation to Local NOSM Group Spokesperson: Rob Mens, C.A.O. RESOLUTION 2009 - 259 MOVED BY COUNCILLOR MCGARVEY SECONDED BY COUNCILLOR SABOURIN THAT a donation of $500.00 be made to the local NOSM Group to offset the cost of the

community-hosted dinner and social as part of the Northern Ontario School of Medicine Retreat to be held in our area January 14 – 16, 2010.

CARRIED 9.6 Other Business 9.6.1 Surplus School Property -William Beatty Public School and Victory Public School –

Potential for redevelopment and partnership with District Social Services Administration Board (DSSAB)

Spokesperson: Councillor Jamie McGarvey DIRECTION APPROVED (For Direct Staff Follow-up) THAT the C.A.O. initiate a discussion with DSSAB to explore the potential

redevelopment of Victory Public School and William Beatty Public School for housing. CARRIED

10. BY-LAWS 10.1 Economic Development and Special Events 10.1.1 CP Station – Artists Round the Sound 2010 Proposal Spokesperson: April McNamara, Leisure Services Co-ordinator BY-LAW 2009 – 5395 Being a By-Law to authorize the execution of an Agreement with Artists Round the Sound for renewal of wall space at the CP Station Gallery. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.1.2 CP Station – Canada World Youth Spokesperson: April McNamara, Leisure Services Co-ordinator


-7- BY-LAW 2009 - 5396 Being a By-Law to authorize the execution of an agreement between Canada World Youth and The Corporation of The Town of Parry Sound for the provision of rental space at the CP Station. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.2 Operations 10.2.1 Agreement – Vianet Internet Solutions Spokesperson: Brian Sheridan, Director of Operations BY-LAW 2009 – 5397 Being a By-Law to authorize the execution of an Agreement with Vianet Internet Solutions to facilitate the installation, maintenance and use of fibre optic cables along specific municipal roadways. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.2.2 Funding Agreement – M.N.R. – Bearwise Program Spokesperson: Brian Sheridan, Director of Operations and Phil Vincent, Operations Manager BY-LAW 2009 – 5398 Being a By-Law to authorize the execution of an Agreement with the Ministry of Natural Resources for Community Funding for animal proof containers. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.3 Fire, Emergency Services

10.4 Community Development, Building, By-law 10.4.1 The Township of the Archipelago and the Township of Carling Shared By-law

Enforcement Services Contract Renewal Spokesperson: Tammy Purdy, MLEO BY-LAW 2009 - 5401 Being a By-law to authorize the execution of an Agreement with the Corporation of the Township of the Archipelago, for shared By-law Enforcement Services. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. BY-LAW 2009 - 5402 Being a By-law to authorize the execution of an Agreement with the Corporation of the Township of Carling, for shared By-law Enforcement Services. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.5 Finance & Administration


-8- 10.5.1 Interim Tax Levy for 2010 Spokesperson: Brenda Dobson, Director of Finance, Administration and P.O.A. Court

Services and Kathy Gabers, Manager of Revenue. BY-LAW 2009 - 5399 Being a By-Law to provide for an interim tax levy for the payment of taxes, and for

penalty and interest at 1 ¼ percent per month for 2010. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.5.2 EcoEnergy Retrofit Agreement Spokesperson: Brenda Dobson, Director of Finance, Administration and P.O.A. Court

Services and Donna Besman, Manager of Administration and Human Resources BY-LAW 2009 - 5400 Being a By-law to authorize the execution of a Funding Agreement between Her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources and the Town of Parry Sound for the Bobby Orr Community Centre Project under the ecoEnergy Retrofit Incentive for Buildings Program. READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009. 10.6 Other Business



READ a FIRST, SECOND and THIRD time, PASSED, SIGNED and SEALED, this 15th day of December, 2009.

11. ADJOURNMENT Following notice given by the Mayor that the next regularly scheduled meeting of Council is on January 19, 2010 Council adjourned at 9: 40 p.m. __________________________________ ________________________________ RICHARD ADAMS, MAYOR ROB MENS, C.A.O./CLERK

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