the leading document capture solution for multifunction...

The Leading Document Capture Solution for Multifunction Printers

eCopy®

2 © 2011 Nuance Communications, Inc. All rights reserved.

Your employees are asking for an efficient way to incorporate paper documents into their desktop workflows. They want to get their tasks done faster, saving time to engage in valuable, more rewarding activities. But processing and managing paper documents stand in the way. Nuance eCopy helps drive employee performance while optimizing the use of your MFPs.

A recent InfoTrends study found that businesses spend an average of 6% to 15% of revenue on labor, materials, and equipment in the processes of creating and managing paper documents. Often, the supposed but less adequate solution is to print less to save costs on ink. But the true cost rests in managing and processing your paper documents which are often double that of your printing expenses. Nuance eCopy can cut these costs dramatically.

Workflow Bottlenecks

Businesses Spend Up to 15% of Revenue on Processing Documents

Challenges: f The time it takes to process paperwork is hurting our sales.

f Customer service is suffering with all the paperwork we have to do.

f We’re running out of filing cabinet space again.

f Employees spend too much time searching for documents.

f We need to be more “green”.

Source: Infotrends

The Costs of Office Documents6 to 15% of Annual Revenue

Document Management (24¢ – 34¢)• Document Storageand Archival• Document Retrieval• Document Distribution• Document Capture & Indexing

End User Time (15¢ - 20¢)• Computer Interaction• Output Equipment Interaction• Preparation, Collection, and Finishing• Problems, Errors, and Mistakes

IS Support (1¢ - 3¢)• End User• Device Management• Output Management• Network Management

Visible Hard Costs (5¢ – 7¢)• Hardware• Consumables• Maintenance• Paper & Power

IS Infrastructure (1¢ - 3¢)• Network• Application Programming and Maintenance• Software and Licensing

Administration, Purchasing, and Facilities (1¢ - 3¢)

• Facilities Costs• Product/Service Acquisition Processes• Contract and Billing Processes• Internal Service Delivery

Print Opportunity

23¢-33¢ per pageCapture Opportunity

52¢-69¢ per page

10%

5%

5%

5%

28%

47%

3© 2011 Nuance Communications, Inc. All rights reserved.

An environmental study, conducted by the research firm IDC, found that out of over 3000 Nuance customers the average customer helped the environment with some very impressive results.

Benefits to the Environment

Results: f Reduced carbon emissions by 703 metric tons per year

- equivalent to removing 96 cars from the road each year

f Reduced annual paper consumption by 588 pages per user

- average total savings of 27 trees each year

Benefits correlate to users f Average annual cost reduction of toner/ink costs of $32 per user

f Average reduced energy cost of $56 per user

“We have eliminated the paper by [capturing] at the source. It is then able to journey through the system completely electronically.”- Nuance Customer

Green workflows are beneficial to the business environment


eCopy enables you to take fast action on information trapped in paper by performing four powerful operations in one simple step - right from your MFP.

Through an elegantly simple, award-winning touch interface, eCopy ShareScan takes advantage of Nuance OmniPage, the world’s most accurate OCR engine, to transform fixed paper content into actionable information. With eCopy, your data seamlessly integrates with your information systems, allowing you to automate your business processes. This enables your paper documents to merge with your online business workflows with ease, making your businesses data searchable and useful.

Paper Transformed intoActionable Information

Four Powerful Operationsin One Simple Step

Capture - Analyze and acquire text and document structure with 99.8% accuracy to ensure that information captured is 100% usable.

Process - Replicate, transform and affect changes correctly to ensure documents are properly processed.

Connect - Merge content with information workflows and automated tools to provide connections and control.

Automate - Automate structured document workflows quickly by processing paper documents from capture to integration.

POWERED BY


eCopy is built on an open, modular, scalable, device-independent platform that provides unprecedented levels of flexibility and configuration options.

The Leading Document Capture Technology for Multi Function Printers

Maximize Content at the Desktop

CaptureSend

CaptureProcessConnect

CaptureProcessConnectAutomate

CaptureProcessConnectAutomate

The best choice for businesses and departments that need to capture documents to incorporate them into office workflows.

The ultimate solution for businesses and departments that also need to fully automate processing of structured documents or forms.

A secure kiosk for network scanning applications that demand high security, accessibility, faster index keying, or connectivity.

© 2010 Nuance Communications, Inc. All rights reserved.

Nuance’s eCopy ShareScan v5 MFP Server Portfolio

Ideal for mid-to-large enterprises that need the most popular capture workflow functions across a fleet of 25 or more MFPs.

Kiosk for High Security, Accessibility & Index Keying Applications

Advanced Document Process Automation

General Office Document Collaboration & Archival

Enterprise scan to mail, folder & PC desktop

eCopyShareScan Elements

eCopyShareScan Office

eCopyShareScan Suite

eCopyScanStation

While a searchable PDF is the industry standard and a good start, editable PDFs transform your content into powerful data. eCopy precisely converts scanned output and empowers users to edit and collaborate with PDF right at their desktop.

of PCs limited to creating fixed image PDF

of PCs are empowered to create editable PDF

10% 90%Source: Nuance internal data


Nuance Professional Services gives you access to the knowledge and experience that only industry experts in OCR, MFP capture, and document workflow can deliver. Nuance Professional Services can either support you directly or indirectly through its large network of solution partners.

Full Range of Services toMeet a Wide Range of Needs

Onsite Implementation: Expert project management, installation, configuration & roll out services.

Custom ProductEnhancements

ECMIntegration

DatabaseIntegration

AccessCard

FormsProcessing

Training: Learn from the best on course topics ranging from end user training to technical certification.

Onsite Implementation: Expert project management, installation, configuration & roll out services.

Integration & Development Services: Advanced OCR, integration and custom development of system enhancements.


The Global Leader in Transforming How Business Works with Information

Worldwide, World Class Distribution, Training &

SupportWorld Class R&D

Uniquely Qualified to Simplify Complex Information System

Interactions

f Over 3600 eCopy Certified Technicians

f Over 60 full time Nuance support professionals

f Over 10,000 on-line train-ing courses delivered each year

f Professional services team dedicated to MFP capture

f Over 100 engineers dedi-cated to eCopy

f Leading experts in speech & text pattern recognition

f Long history in character recognition spanning back to 1974

f Pioneered MFP document capture category in 1992

f Most experience with MFP embedded document capture

f Nuance recognition-based technologies shipped on billions of devices

f Mobile – Auto – Directory Assistance – Physician Dictation – Forms Process-ing – PDF Conversion

eCopy®

Nuance Communications, Inc.1 Wayside RoadBurlington, MA 01803781 565 5000www.nuance.com