the marc format and catalog records

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The MARC Format and Catalog Records

University of California, BerkeleySchool of Information

IS 245: Organization of Information In Collections

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Review

• History of Cataloging Codes

• ISBD areas

• ISBD punctuation

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ISBD Areas

• Title and Statement of Responsibility

• Edition

• Material or type of publication specification

• Publication, Distribution (etc.)

• Physical Description

• Series

• Notes

• Standard Numbers

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ISBD Punctuation

• Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications).

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Bibliographic Record

• Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, 1992. -- (Library science text series).

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Today

• MARC History

• MARC Format

• Access to MARC records– MELVYL– OCLC

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MARC History

• NUC and LC Card Distribution Service

• Initial study for tape distribution began in 1964

• At first the service was English monographs only.

• Eventually formats for many other types of material and over 130 roman alphabet languages plus many non-roman languages

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MARC History

• MARC was intended to be a communications format for the exchange of bibliographic information on tape.

• Based on the ISO 2709 Standard Format for Information Exchange and the ANSI Z39.2 Information Interchange Format

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MARC History

• MARC Bibliographic Format– Format integration

• MARC Holdings format• MARC Authorities format• MARC Classification format• MARC Community Information format• Much of MARC available from

http://lcweb.loc.gov/marc/marc.html• MARC 21 is the current version

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MARC Bibliographic Materials

• The MARC bibliographic format contains data elements for the following types of material:

• Books– textual material that is monographic in nature.

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• Computer files– information encoded in a manner that allows it

to be processed by a computer or related machine, including both data stored in machine-readable form and the programs used to process that data.

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• Maps– all types of cartographic materials, including

sheet maps and globes.

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• Music– printed music, manuscript music, nonmusical

sound recordings, and musical sound recordings.

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MARC Bibliographic Materials• Serials

– items with a recurring pattern of publication, e.g., periodicals, newspapers, yearbooks.

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• Visual materials– projected media, two-dimensional graphics,

three-dimensional artifacts or naturally occurring objects, and kits. Used for archival visual materials when format or medium is being emphasized.

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• Mixed materials– primarily archival and manuscript collections

of a mixture of forms of material. Material may be monographic or serial in nature.

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Structure of MARC Records

• LABEL or LEADER (24 bytes)– Number of Characters in record– Record status code– Type of record code– Bibliographic level– Record structure information (indicators, subfield size,

base address of data– Encoding level– ISBD, AACR II compliance– Linked record code– Entry map for directory

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• Directory– A series of 12 byte units, one for each field in

the record– Three bytes for field tag– Four bytes for total number of bytes in the

field (including indicators, field terminator and subfield codes.)

– Five bytes for the location of first byte of the field relative to the base address of data

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• Variable Control fields (001, 005-009)– “Fixed fields” (e.g. 007 and 008)

• Variable Data fields (010-899)

• Locally defined fields (9xx)

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• 0XX = Control information, numbers, codes• 1XX = Main entry• 2XX = Titles, edition, imprint• 3XX = Physical description, etc.• 4XX = Series statements • 5XX = Notes • 6XX = Subject access fields• 7XX = Name, etc. added entries or series;

linking• 8XX = Series added entries; holdings and

locations• 9XX = Reserved for local implementation

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Raw MARC Record

000000000011111111112222012345678901234567890123

01042nam 2200277 4500001001200000005001700012008004100029010001700070035002500087035002000112086001600132100003700148245007500185260004900260300004200309490005000351500005000401500005300451650002200504650006000526752006000586830005000646950003500696950002600731998000700757|CUBUGLAD97B|19960613184859.0|830810 1917 dcu f eng u| $ags 17000387 | $a(CU-BANC)ocm04680933| $a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d1843-1918.|10$aHydraulic-mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed on both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif. and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Survey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN421$b.G5| $nCU|

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OCLC MARC

OLUC da gilb,hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: 4680933 Rec stat: c Entered: 19790222 Replaced: 19960515 Used: 19980821> Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, <> 1 010 gs17-387 <> 2 040 DLC $c COA $d OCL <> 3 050 QE75 $b .P9 no.105 <> 4 086 0 I 19.16:105 <> 5 090 $b <> 6 049 UCBB <> 7 100 1 Gilbert, Grove Karl, $d 1843-1918. <> 8 245 10 Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. <> 9 260 Washington : $b U.S. Gov't Print. Off., $c 1917. <> 10 300 154 p. : $b ill., maps, plates ; $c 29 cm. <> 11 410 20 Geological Survey (U.S.). $t Professional paper - United States Geological Survey ; $v no. 105 <> 12 500 At head of title: Department of the Interior. <> 13 500 Many of the plates printed on both sides of leaf. <> 14 650 0 Hydraulic mining. <> 15 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <

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DLA (MELVYL) MARC

1. ID 558332 BASE BW STS c REC am ENC I DCF i ENT 790222 INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad MEI FIC 0 BIO MOD CSC CON LAN eng PD 1917 010 gs 17000387 <BG,BW,CAS>040 DLC $c COA $d OCoLC $d CU-WR <BW>040 DLC $c COA $d m.c. $d CSFA <CAS>050 QE75 $b .P9 no.105 <BW>086 0 I 19.16:105 <BW,CAS>086 I 19.16:105 <BG>100 1 Gilbert, Grove Karl, $d 1843-1918 <BW>100 10 Gilbert, Grove Karl, $d 1843-1918 <BG,CAS>245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert. <BW,CAS>245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert <BG>260 Washington : $b U.S. Gov't Print. Off., $c 1917. <BW>260 0 Washington : $b U. S. Gov't Print. Off., $c 1917 <BG>260 0 Washington : $b U. S. Gov't Print. Off., $c 1917. <CAS>300 154 p. : $b ill., maps, plates ; $c 29 cm. <BW,CAS>300 154 p. : $b ill., maps, plates ; $c 29 cm <BG>410 20 Geological Survey (U.S.) $t Professional paper - United States Geological Survey ; $v no. 105 <BW>490 1 Geological Survey professional paper $v no.105 <BG>490 1 United States. Geological Survey. Professional paper -United States Geological Survey ; $v no. 105 <CAS>500 At head of title: Department of the Interior. <BW,CAS>500 Many of the plates printed on both sides of leaf. <BW,CAS>500 At head of title: Department of the Interior <BG>500 Many of the plates printed on both sides of leaf <BG>650 0 Hydraulic mining <BG,BW,CAS>650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <BG,BW>650 0 Gold mines and mining $z Sierra Nevada Mountains <CAS>752 United States $b District of Columbia $d Washington $9 (1917) <BG>830 0 Geological Survey professional paper $v no.105 <BG>830 0 Professional paper (Geological Survey (U.S.)) $v no. 105. <CAS>

Note: The full DLA format is no longer available in MELVYL

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Sandburg - Raw MARC Record

01142cam 2200301 a 4500001001300000003000400013005001700017008004100034010001700075020002500092040001800117042000900135050002600144082001600170100003200186245008600218250001200304260005200316300004900368500004000417520022800457650003300685650003300718650002400751650002100775650002300796700002100819 92005291 DLC19930521155141.9920219s1993 caua j 000 0 eng a 92005291 a0152038655 :c$15.95 aDLCcDLCdDLC alcac00aPS3537.A618bA88 199300a811/.522201 aSandburg, Carl,d1878-1967.10aArithmetic /cCarl Sandburg ; illustrated as an anamorphic adventure by Ted Rand. a1st ed. aSan Diego :bHarcourt Brace Jovanovich,cc1993. a1 v. (unpaged) :bill. (some col.) ;c26 cm. aOne Mylar sheet included in pocket. aA poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone. 0aArithmeticxJuvenile poetry. 0aChildren's poetry, American. 1aArithmeticxPoetry. 1aAmerican poetry. 1aVisual perception.1 aRand, Ted,eill.

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Sandburg - MARCXML<?xml version="1.0" encoding="UTF-8"?><collection xmlns="http://www.loc.gov/MARC21/slim"> <record> <leader>01142cam 2200301 a 4500</leader> <controlfield tag="001"> 92005291 </controlfield> <controlfield tag="003">DLC</controlfield> <controlfield tag="005">19930521155141.9</controlfield> <controlfield tag="008">920219s1993 caua j 000 0 eng </controlfield> <datafield tag="010" ind1=" " ind2=" "> <subfield code="a"> 92005291 </subfield> </datafield> <datafield tag="020" ind1=" " ind2=" "> <subfield code="a">0152038655 :</subfield> <subfield code="c">$15.95</subfield> </datafield> <datafield tag="040" ind1=" " ind2=" "> <subfield code="a">DLC</subfield> <subfield code="c">DLC</subfield> <subfield code="d">DLC</subfield> </datafield>

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Sandburg – MARCXML (cont.)<datafield tag="042" ind1=" " ind2=" "> <subfield code="a">lcac</subfield> </datafield> <datafield tag="050" ind1="0" ind2="0"> <subfield code="a">PS3537.A618</subfield> <subfield code="b">A88 1993</subfield> </datafield> <datafield tag="082" ind1="0" ind2="0"> <subfield code="a">811/.52</subfield> <subfield code="2">20</subfield> </datafield> <datafield tag="100" ind1="1" ind2=" "> <subfield code="a">Sandburg, Carl,</subfield> <subfield code="d">1878-1967.</subfield> </datafield> <datafield tag="245" ind1="1" ind2="0"> <subfield code="a">Arithmetic /</subfield> <subfield code="c">Carl Sandburg ; illustrated as an anamorphic adventure by Ted Rand.</subfield> </datafield> <datafield tag="250" ind1=" " ind2=" "> <subfield code="a">1st ed.</subfield> </datafield>

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Sandburg – MARCXML (cont.)<datafield tag="260" ind1=" " ind2=" "> <subfield code="a">San Diego :</subfield> <subfield code="b">Harcourt Brace Jovanovich,</subfield> <subfield code="c">c1993.</subfield> </datafield> <datafield tag="300" ind1=" " ind2=" "> <subfield code="a">1 v. (unpaged) :</subfield> <subfield code="b">ill. (some col.) ;</subfield> <subfield code="c">26 cm.</subfield> </datafield> <datafield tag="500" ind1=" " ind2=" "> <subfield code="a">One Mylar sheet included in pocket.</subfield> </datafield> <datafield tag="520" ind1=" " ind2=" "> <subfield code="a">A poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="0"> <subfield code="a">Arithmetic</subfield> <subfield code="x">Juvenile poetry.</subfield> </datafield>

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Sandburg – MARCXML (cont.)<datafield tag="650" ind1=" " ind2="0"> <subfield code="a">Children's poetry, American.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="1"> <subfield code="a">Arithmetic</subfield> <subfield code="x">Poetry.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="1"> <subfield code="a">American poetry.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="1"> <subfield code="a">Visual perception.</subfield> </datafield> <datafield tag="700" ind1="1" ind2=" "> <subfield code="a">Rand, Ted,</subfield> <subfield code="e">ill.</subfield> </datafield> </record></collection>

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Using OCLC to find MARC Records• Logon to MELVYL

• from any screen type start

• from the database selection screen type oclc

• at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class

• at the password prompt, enter the password as supplied in class

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Searching

• Use derived keys directly

• Use “fin index search_value”

• For Authority searches– cho AF; search

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OCLC search keys (Numeric)

• an = OCLC Number (OL or AF)

• bn = ISBN (OL or AF)

• cd = CODEN (OL)

• gn = Government Document Number (OL)

• ln = LC Control Number (LCCN) (OL or AF)

• mn = Music Publisher Number (OL)

• sn = ISSN (OL or AF)

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OCLC search keys (Derived)

• da = Derived Author/Title (OL)

• dc = Derived Corporate Name (OL)

• dn = Derived Name (AF)

• dp = Derived Personal Name (OL)

• ds = Derived Topical Term (AF)

• dt = Derived Title (OL or AF)

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Derived Keys Format

• TYPE FORMAT EXAMPLE

• Name/title 4,4 mitc,gone

• Title 3,2,2,1 lif,in,th,f

• Personal name 4,3,1 bach,joh,s

• Corporate Name* =4,3,1 =ener,off,o

• Conference Name =4,3,1 =high,ene,p

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OCLC Phrase Search Keys

• ti Title OL or AF

• pn Personal name AF

• co Corporate name AF

• cn Conference name AF

• su Subject AF

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OCLC Searches: examples

• fin ln 72-4519

• fin gn ga 11376109

• fin dt cat,of,th,m and yr 1980-81 and ft bks

• fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks

• sca ti journal of the american med

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Limiting results

• set ft bks and yr 1985- and act

• gon,wi,th,w/1964– year : 1964– decade : 19xx– range : 1950-1960– open ranges : 1950- or -1950

the marc format and catalog records

Documents