7-

1

."-4 --V*"<^

Administrat- ;rder No.05Series of 2Ol2

NCIP GUIDELINES QF 2OI2 ON THE ,, ' :

ANDEDUCATIONAL ASSISTANCE (NCIP.EA):==::=-==::=::=::::::::=:=:=::

Section 1. Title- This Administrative Order shall be known as the NCIP Merit-BasedScholarship (NCIP-MBS) and EducationalAssistance (NCIP-EA) Guidelines of 2012.

Seclion 2: Objectives of the Program, T' rrograms shall have the following objectives:

a. Developmental Objective: -\ " ./

To invest in human capital through the grant of scholarships to deserving IndigenousCultural Communities/Indigenous Peoples (lCCs/IPs) who seek the opportunity and qualifyfor educational advancement and/or skills development, thereby empowering them tobecome self-reliant and capacitated to meaningfully contribute to the promotion of their well-being and to nation- building.

b. Specific Objectives:

l. To make available and accessible, meaningful scholarship or educational assistance topoor but deserving ICCs/Ips;

To inspire ICCs/IPs, who are able elify for the scholarship or educationalassistance, to develop pride in th.i, n..iiuge and be able to contribute to therecognition and promotion of the rights and well-being of ICCs/lps;

To encourage qualified ICCs/tPs to undergo post secondary or college education inpriority and relevant courses or areas of training;

)

aJ.

- '!:r:twq,St; tr;l''

n/

c.

d.

4. To develop academicaily or tu:,rhri.l1r:, ryercred and sociaily responsibre tccs/Ipswho can be depencled upon as ierad+rs within

"r;;;;id" "f their communities and thenation at-large;

. .. ,.ir

5' To motivate ICCs/rps to varue and appreoiate education oe B riboreting andempowering toor in responding to personar anc community needs; and

6' To provltle ICCs/lPs witlt various skills and/or capacities to contribute their share tonation-build ing.

Section 3: Delinirion of Terms. The follor.ving terms or. phrases are defined as follows:Alvardees - refer to the qualified and deserving recipients/beneficiaries of the Merit-Based scholarship who were selected based on the criteria set forth in this Guiclelines.

General weighted Average (GV':'l - efi,:rs to the average grades in all subje*cts taken,whether passed or failed. It servesa: lhe indicator of a stlaent:s u.uoiliffirformancefor a given semester or school year. :.,- .

Grantees - refer to the qualifiecl recipients of the educational assistance prgram.

IP Traditional Leaders - IP traditibiia! le4clers 'are

dehnecl by the dynamics ofctlstomary lavrs anrt practices; they evolv. r.o, u-ri;;; of conscious assertion andpractice of traditional values and betiefs. Flence, they are recognized aut6orities orrconflict resolution and peace-building processes, on spiritual practices, rituals andceremonials and in doing so, they possess the attributes of wisdom ancl integrity. Theylead and assist the community in decision-making processes aimed at protecting andpromoting the sustainable development of their ancestral dornains.

Low cohort survival Rate - refers to the low percentage of those who reached the finalgrade or year of the erementary ci'. rd':or:1pry-lever as-compared to the percentage ofenrolees at the beginning grade o. J#r. {Tp[irL, ..rrooLy.u..

Illustration: '

Merit-Based scrrorarship - It is that a program aimed at providing meaningfurscholarship to qualified/deserving IP students based on the screening criteri a, andbenefitsor privileges set forth in this Guidelines.

'. i I

Eligible forGrade III

,i','..=, t;.ii1if

:ii'L'1ri,;.r..l1.

Eligible,".,forftade.,V,,,,r,,

Eligible.Grade.VI

fot.,

100 pupils 80 t0 60 50 40

"p- -: ./

g. Educational Assistance Program - tr; r: the program that aims to provide limitedfinancial assistance to qualified ICC/IP students based on the criteria set forth in this

Guidelines.

h.- Upper 107o below the l't Quartile - refers to those who passed the college entrance

examination, but were not admitted/ accepted due to the cut-off rate of the I't quartile.

i. Upper Quartile - refers to the ft 25Yo of the total number of college entrance

examination passers. It is usually used as a cut-off rate for acceptance/admission in some

colleges and universities. ;

j. 609 Municipalities - identified municipalities for povefty reduction by National Anti-Poverty Commission (NAPC).which consist of the 4tn , 5" and 6th class Municipalities.

,/Section 4. Categories. The following a,o:' 'hi'program categories:

a. Merit-based - It shall be available in two (2) categories as follows:l. Degree/Baccalaureate Program -2. Post Graduate/Masteral/Doctorate

b. Educational Assistance - It shall be available in four (4) categories as follows:l. Degree Program - 4 to 5 year courses ( trimesters, two semesters; including

ladderized courses)2. Vocational - 6-month and one (l) to three (3) year cou$es (short term,

technical, vocational, or ladderized course/training)3. High School - This refers to the span under the "K to 12" Program4. Elementary - This refers to the span under the'oK to 72" program

Section 5. Criteriafor Selection The cr.ie selection shall be of two (2) levels, as

follows: , ',r' t

a. General Criteria: The applicant must possess the following qualifications:l. -Bonafide member of an ethno-linguistic group in his/her community duly recognized

by NCIP;

2. Income parents or guardian must not be more than PhP 150,000.00 per annum, providedthat the family is not the owner of land/s and/or business rvhere the estimated incometherefrom is more than PhP 150,000.00 per annum;

3" Parent/s or guardian must commit to support the child throughout his/her studies/training;4. For children of NCIP employee/s, the gross annual salaryiies must not exceed PhP

150,000.00;

l" ,.3

-

5. Favorable endorsement of at least two (2) respoctedlaeknowledged IP trnditional leadere ofhislher ethno-linguistic group recognized by NCIP;

4 . Willingness to sign an undertaking to Serve his/her community /Ancestral Domain after

completion of his/her studies should there be opportunity;

5. Taking of priority courses neecled in l.ir ,mmunity in a duly accredited

college/university in or near his/her domic,.-, provided the chosen priority course is available

thereat;

7. Applicant for post graduate studies in law must specialize in Indigenous Laws or oth'er

appropriate fields related thereto; and applicant for post graduate studies in medicine

commits to specialize in indigenous medicines or traditional health practices, or other fields

related thereto.

:

b. Specific,Criteria'. For NCIP'EAPl. Must pass tlre aptitr.rde examination corrducted by NCIP'

2l Must have a general weighted average grade of not lower than 80%.

c. Specifie Criteria: For NCIP-MBS r

L Belongs to the top ten (10) of the gp;,, .g class certified by the schoolprincipal with a

general weighted average of not less ihqn-857o; Provided that, the school must pref'erably

be (l) public school (2) lP dominated , 4tr' and 5th class municipality (3) low cohort

survival rate and (4) from pool most marginalized groups (Bugkalots, Dumagats'

. Mamanwa, Agta, Tagbanua, Agutaynen, Manobo, Ata, Manobo gj.c')

z. pass the entrance examination aclministered by the school/college/university of his/her

choice; provided however, that in cases rvhere he/she is unable to meet the cut-off rate of

such school/college/upiversity, he/she must be within the upper l0% immediately below

the Itt quartile, or on the list of the Dean's discretion'

d. Actditional Specilic Criteriafor NCIP-MB^S. The specific criteria shall be as follows:

Components:. Bonafide [P. Academic Excellence rl,p., -.t'

% Weight: 20%= 30%= lA%: 30%

= lDYo100%

. Extra CurricularActivities/Citatibns. ' Parents'/Guardian's lncome

. SocialResponsibility/Potential/Attitude(lnterview)TOTAL

l. Bonafide IP (based on genealogy) =20"h

'tilWv'll

. l00%o IP (both parents are IP) : 20yo

. 75Yo IP (one r:f parents half IP) : 15yor 50% IP (one ofparents not IP or both parents halflP : lUyo

. . 50% IP (one of the parents is only half lP) = 5o/o

=30o/o2. .Academic Excellence

. High Average 85o/o-87Yo = 20o

' Very Satisfactory = 88o/o'90o/o : 25%. Excellent = 9lo/a above : 30%

t:

3. Extra Curricular Activities (citations, recognitions, awards, membership in school

orgrenization) =l0oh

4. Parents Income =30"h

o Unomployed parents or underemployed(seasonal jobs) and irregular income : 30%

n Parents income below P150,000/annum : 25yon Parents income within P150,000/annum = 20%

5. Potential/Attitude (Social Responsibility)

n Communication skillsn Proficiency and ability to assume sc::')i'

Commun ity responsibi lity, Involvement/advocacy in the IP rights

" . Willingness to support school financesand activities = 2o/o

Section 6. Documents Requirerl. The following are the documents required of applicants for the

NCIP-MBS and NCIP-EA:

$. For Application:

1. Application form to be obtained from NCIP office;2. Certificate of Confirmation of tribal membership;3. 2 pcs. latest 2"x2" [D picture.5. Certification of good moral character from guidance counsellor/principal.6. Annual Income Tax Return of Pi,"e ardian or Certificate of Tax Exemption from

BIR, and Certificate frorn the T'ribai'T-e;--,7:Barangay Captain that the family belongs to

the poor family in the concept of IPs, prdvtded, it is validated by the NCIP-EAP focal

person with the conformity of the Provincial Officer

In addition to the foregoing, for the NCIP-IVIBS, the applicant shall submit the following:

=l0o/o

=2%

=3%=3%

'"rs5q4q rr*r*is?+_a6s l

o Cerrification of the School RegistrarlAdmission office that he/she passed the

entrance.*u*inution of the coilege/university of his/her choice'

oCertitjea"opyofbirthcertificateoritsequivalentifnotyetav.ailablee certificarion from the high .Joor principel that the epplicant belongs to the top

ten of the graduating class'

o Form 1381r high school report card , j

In addition to the above, for the I'iC"' '' tire applicant shall submit the follo*'ing:

r For incoming fieshman from high school: f o.rq 138(High school Report iard)

o'th:*'#:?'J:[iiiJit-t*',J,i#;'mff "#'Ti:i#r$iil'i'Scho'r

Registrar) and Statement of Ascounts' s schoolyear

o For H.*ni".y and l{igh School crantees: Form 138 of the prevrou

anci clitrent enrolment form

b.ApplicantsforPost-Graduatestudiesshallsubmitthefollowing:

l.DulyprocessedCertificateofConfirmationofTribalMenrbership,2. Duly accomplished application form

3. 1*; (2) pieces latest 2" x 2' picture

4. Authentiiated Transcript of Rec"rrd"

5. Certificate of good moral charqc!"t' 1

L. rrn of the applicant or its equivalent

section 7. Limitation of Awards/Grants'T'he following shall not be qualified to avail of

this scholarshiP Program :

rFr.Thosewhohaveearnetrunitsinanyundergraduateaoufse;Vi. dffi;es orottrer major scholarship prograrn provided by government e'g'

- POST, CHED, GSIS and the like; ., ,.^

3. Fullo, nuff t'*ttttil'i'tt' of a current or previous beneficiary;or

4. Retative ;i il-;;Tint Nctp "iii.1"r

or Lmplove" *itrtin the 3'd civil degree of

co,sanguir\ity or affinity, ".;;;;;;;;;it" provided in Section 5 (4) of this

Guidelines'

section g. Regionar screening and seretc'tibn,cbmmittee. There sha, be a Regional Screening

a'd serection committee (RSSG) in each Ac{ministrative Region, composed of the following:

Oversight Official

Chairperson

: The Commissioner from the Ethnographic Region

: Regional Director

Vice-Chairperson

Members

TM SD Ch ief/Provincial Offi cer

Regional Focal Person

Concerned Provincial Focal Person

Concerned CSC Focal Person

Sectiong.Rulesonselection&screening.Thefollowingshallbethebasicruleqinthescreening of the aPPlicants:

i

a. Three days after the last day of submission of application, the chairperson of the RSSC

shall convene the committee to agree on their ptan and strategies'

b. Screening and selection shall be Jone in a place where the Committee can work freely'

independently and impartially. The site should be devoid of any undue disturbance or

influence.The duration for the selection and screening will be one ( I ) week'

The final result of the screening and selection shall be submitted to the Regional Director

for recording in the proper Master List format' '

e. Master List must be accomplished, signed and duly sworn to by the Chairperson' Vice

Chairperson and members of the Committee in accordance with Section 20'c'l l' and

thereafter submitted to the central office through the OECH'

Saation 9. Ftow of APPlication

tt. Prospective awardees/grantees submit their application together with required documents

totheCommunityServiceCenter(CSC)ortheProvincialoffice(Po),whicheverisnearest to the aPPlicant'

b. The cSC or PO, as the case may be, initially evaluates the supporting documents of all

applicants and for the CSC, submits the list with completed documents to the PO'

c,Poconsolidatesandvalidatesallthesubmittedapplicationandtransmitsitsrecommendations to the RSSC'

d. RSSC conclucts final screening and selection based on the provisions of this Guidelines'

e, RSSC prepares, under oath, the regional master list based on the result of the screening

and selection.

J. Commissioner from the Region endorses regional master list to the cEB through the

OECH, with notice to the oED for inclusion in the cE,B agenda'

g. The CEB acts on the master List'

h. one day after the action by the CEB, ttic oECH shall notify the concerned RD rvho slrall

cause immediate notification of the qual it'ieci awarilees/grantees'

c.

d.

RD directs the convening of the awardees by the PO or CSC, as the case may be, for the

orientation. Notices of orientation should also be furnished the OECH and the concerned

Commissioner.

Section 10. Release of Financial Benqlits (On*oin*). For the release of, finencisl hsnafitr. th*

following are required:

.'1. Pre-assessment form

2. Certificate of enrolment from the registrar's office with copy of Registration Form

3.StatementofAccountand/orofficialreceiptofpayment4. A certificate of final grade.of the previous semester'

Section tl Disqualification/Discantinu&nct',',P"t';.:'-flcemenl. The awardee/grantee may

subsequently be disqualified on the following grounds:

t. Tampering or falsification of documents relative to his/her application and its

supporting Papers;2. Becomes mentally and physically unfit to continue studies without prejudice to the

differently abled;

3. Enjoys another major scholarship grant provided by the.government;

4. E;; a grade below 85% general weighted average during the semester ended for

NCIp-M.BS and below 80% generalweighted average for MBS-EA except in very

meritorious cases which is duly explained and the concerned Commissioner

recommends consideration;-5. lncurs an incomplete grade not completed within the prescribed period;

6. Shifts to anothei of course and transtbrs to another school without the approvalof the

C-ommission; and

Enrol in less than Eighteen (lS) uwul'c &ylring a particular semester except when it is

the remaining requirements for a graluating awardeelgrantee.

Drops a sub.iect.

Incur failing grade/grades in any subjectls regardless of the units.

10. Drops tiom ttre sctool withoui the approval of NCIP. To avoid the termination of

the awardlgrant, the student must formally request, through the Regional Director

and the concerned Commissioner. for the deferment of the same and the grounds for

his/her clropping. Should the ground/s be found justifiable, the award or grant shall

be deferred for only one semester. The justifiable grounds may be ailment that

requires medical operation or confinement or prolonged rest duly certified by a

gor"**"rt medical practitioner, or safety and security reasons where his/her life is

in clear and imminent danger or at stake.

7.

/s9.

Section 12. Fund Allocation, The fund allocation for scholarship grant shall be dependent on the

approved budget of the program for the current.fi.cal year. Slots allocation by province shall be

alfiA"O by thJ Commission-based on the ze.o. bA6ed allocation formula as determined based on

population size of ICCllPs and other development indicators that the commission, up.n theadvice of the 0ECH, may deem appropriate for consideration,

Section 13. Soutce of Funds. frunds for the implementation of the NCIp-MBS andNCIP-EA are provided in the General Appropriations Act (GAA) as a regular budget for theNCIP.

Section 14. Financial Bene/its. The bener", :.iat shall accrue to the awardee or grantee shall

be as follows:

a. NCIP-MBS:

t. 'fuition and miscellaneous fbes - PhP 8,000.00 per semester; provided however, thati?the tuition and miscellaneous fees is less that P8,000.00 the excess will still begiven to the awardoe, provided further, that in case the tuition and miscellaneous fbesare more th'an PhP 8,000.00, the balance shall be shouldered by the parents/guardian.Book allowance/school supplies-PhP 2,000.00 per semesterUniform allowance - PhP 1,000.00 per semesterTransportation from point of origin to school (for opehing of classes and goinghome for semestral break) - PhP 2,000.00 per semesterLodging/Boarding/Food allowance- PhP 2,400 per month or a duration o1'five(5) months each semester .

h. NCIF-EA: *ir,,,

b.l For Degree/Vocational Program grantees - TEN THOUSAND (P10,000.00) PESOSper semester/tri-mester, which shall be divided into T"uirion and Miscellaneous Fees- PhP

. 8,000.00 and Book allou,ance - PhP 2,000.00, provided however, that in case ofinsufficiency of firnds or any justifiable reasorl, the Regional Office may recommend adecrease to the CEB, which when approved shall be implemented accordingly.

b.2 For High Scht-rol Grantees - FM THOUSAND (P5,000.00) PESOS per schoolyear

b.3 For Elementary Grantees - TWO THOUSAND FIVE HUNDRED (P2,500.00)PESOS per school year.

Section I5- Moie of Paymenls. Toprevent undue detay of fund releases and otherinconveniences to the awarrleesigrantees , the mode of pavment or release shall be as follows:

1. NCIP-MBS - All benelits stated in Sectinn i4, items 2 to 5 atrd the .i*.ess ot'the tuitionfee and miscellaneous f'ee will be deposited to hislher ATNAaccount/Cash cardlC-Card.Fees for the basic tuition fees, ineluding miscellafleous f6es if lvitlrin the maximum ofPE,000 shall be ntade directly payable tothe.college,r un.iversity, prcwitled hou,ever,thatif already paid as evidenced by an oficial receipt, the awardee shall be entitled to directreimbursement by NCIP.

2.

3.4.

5.

l. NCIP-EA - The Regional Of'fice shall release financial benefits except tuition andmiscellaneous fees to the individual grantee through check peyment. Alldisbursement vouchers shall be supported by the required documents and all the cash

advances shall also be supported by payroll with the necessary supporting documentsin accordance with existing accounting and auditing rules and regulations.

2. In plaoes where banks are nof ev*ii*fule, the Provincial Qffice may release the

financial benefits to the grantees irr r&*t respeetive area of jurisdiction through cash

advances. Cash advances shall be supported by payrolls with supporting documents

in accordance with existing accounting and auditing rules and regulations.

Section 16. Administrative Cost The implementing office may utilize l0% of the project cost as

administrative cost to cover expenses relative to the implementation and administration of the

progro*r, provided however, that an annual f-rnancial statement/status of the scholarship fund

,t uit u" reio*ed to the Central office. The Regional otfices may utilize the{avinAs frorn the

administrative cost exclusively fbr adclitiorral selolarship slots. For purposes of equity, the

Administrative Cost shall be distribute,J as foH&ws:

CSC :4%o

PO :3o/o

RO :3Yo )

Section l7- Academic Requiremezts. Acaden.. .rad for Degree/Post Graduate/Vocational

Programs: I L., rr'

1. Awardee/grantee is required to carry regutar load on the baccalaureate course he/she

is taking prescribed in the approved curriculum of the school concerned

Z. Educational assistance is continued for succeeding semester if the awardee passes all

subjects taken during the semester and corftplied with all the requirements.

3. An academic load of l8 units for a semester.

4. An academic load of 15 units for a trimester.

Section 18- School Preference: To be practical, state universities in the locality shall be

prefened in the choice of school.

Section 19 - Priority Course;. The friority courses will be in Social Sciences, Agriculture,

Forestry, Economics, Community Deve!opment, Anthropology, Education, Environmental

Sciences, Community Development, Entre-'-," .;urship, Foreign Service, Geology' ln the

meantime, Bachelor of Science in Nursingr., tJotel and Restaurant Management, Pre-law,

Bachelor of Arts are not considered priority courses. The CEB may approve courses that will be

recommended by Regional offices in consultation with other government units and IP

communities in the area. The CEB may also delist courses of priority in certain areas betbre the

start of the processing of application for any given school-year, on grounds that it may deem

proper.

10

:rffiffii;ji,..-'-,.,,,., t-,

Y

Section 20. Role of the various levels of NCIe,,$ithe administration of the NCIp_MBS, the roleof each level ofNCIp shall be as follows:

a. Community Service Centers

l. Accepts application papers filed by applicant;2. Assist applicant to compry with the required documents;3' Submit applications to Provincial Office, provided however, that for CSC in the

provinces where there is no provincial office, it shall perform the role of theprovincial office.

b. Provincial Office/CSC without provincial office

l. conducts initial evaluation and validation of the supporting papers;2.;[onsolidates list from various servi,- , ers;

/(2ubyits,initially evaluated and vali<ii.,-", appiications and consolidated listings to'/ Regional Offices; provided however that said listings shall be prepared under oaththro' a swom statement attesting that the applicants were initially validated andwith complete supporting documents.

4' Prepare and submit semestralphysical and financial status report to the RegionalOffices; r5' Prepare and submit Forms A-G to Regional Office on or before December with

narrative reports;6' To conduct provincial monitoring of awardees to have information on their progress.7. EAP Focal Person shall do mentoring and counselling to the awardees.

c. Regional Offices

l ' Submits all reports of processed applications received from the provincial offices orCSCs, as the case may be, to the Region.l Selection Committee;

2. Endorses final list of recommended ', ,,..€es with the concurrence of theEthnograph i c comm i ssioners to the,chai rperson for approval ;

3. Send notice to the awardees and condilt#s orientation on them;4' Facilitates the MoA execution between the awardee/grantee and NCIp, to be signed bythe Regional Director with the conformity of the Etlinographic Commissioner;5. Release benefits to the awardees/grantees and/or the state university;' 6. Consolidates data from the EAPIS; results of the NCIP aptitude tesi 6Ncar) andsubmits Forms A-c submitted by the Provincial offices, with further 'explanations

thru,narrative reports as well as the other reports required by the co;

- 7' Assist awardees/grantees in job placement or .nti"f.*neurship after graduation;8. Decide and implement decision in cases of disqualification, airptuceffi.nt,

discontinuance, deferment, and appeals;9' Conducts periodic monitoring and submit reports relative thereto to the Office ofthe chairperson, copy furnished the OECH, oppR, FAo & Ethnographic

Commissioners;10. Propose amendments or enhancernr. " ,- 'this Guidelines.I l. Submit to the Central Office & SWorr. -.itement attesting that the qualified

TL

.*I;w Em&@sf@.@g.1t8+1+:;;

awardees had undergone the process, met all the criteria,s set forth in thisGuideline. and does not posejs/in"ur uny oiilr.'.ur.". for disqualificationsprovided in Sec. 6 of the Guideline.

d. Central Office

l. The Commission .-l

l. l. Acts on proposed poricies/guiderines or amendments thereto;l ' 2' circularizes orders and issuances relative to scholarship programs when approved;l' 3'Approves the master Iists of awardees and g.-r.., and approves allocation andrelease of funds;l ' 4' Endorse or assist in.the placement of graduating awardees/grantees in othergovernment agencies or in the job market.

2. OECH

2. l. Prepare yearly assessment/evaluation reports;2'2' Submits consolidated report to l\4alacaff ung &.DBM through the chairperson;2.3. Conduct impact study oithe NCIP-EAp.

a -- -2.4. conduct periodic monitoring and .aluaiion to Regionar offices; ,2.5. Study and recommend ameridments ro tr-,i" curi"rines to the cEB;2.6. Craft MOA between the awardee/grantee

";J;" Office;2'7 ' Ctaft the.appropriate MoA with. cilab.;i;; institution, like co,eges anduniversities, DepEd, CHED, and others; unJ "

'

2'8' Facilitate the processing of the release orrunos under this cuidelines; and2'9' Disseminate to the field offices the existence anJ p.iorities of placement in job' openings.

section 2l- General Provisions,lt shall be the obligation of the various stakeholders to observethe following:

a. For the Awardee/Grantee:l ' Enrol the prescribed load of not less than l8 units in the curriculum for a givensemester and should have a General weighted Average (Gwtip;, semesrer ofnot less than g5% for Merit bas,:.: 0,,,-,,, noi i.r, than g0% for EAp.2' Participate in community activrr,;. os maybe required specially during vacations;and render on-the-job-training in NCIP

"if,*; within or nearest his/hercommunity;J.

4.5.

6.

7.

Finish course/training within the prescribed period;Ponu,: books purchased to a community ribrary at the end of studies.Exercise or practice vocation_or professlon, p.":fbdit in iiin". cornmunity, for aperiod equivalent to the rength of time heAhe

"njoy*i,t L'..r,orurship oreducational assistance;Maintain moral and social responsibility;Inform NCIP of status and wiereabouts after graduation;

12

-

b.' For the Parent/Guardian:I. Shoulder other tuition snd matriculation feeo in exeeag of the P8,00Q,00i2. Shoulder expenses during summer olasn snd ln tho svont the rerldoney of th!

course is Prolonged.3 . Shoulderitr. ,n"Oi"al expenses in case of sickness, disability, or death of the

Awardee/grantee;3. prouiJe oii.,.,

"*p.nses of the awardee/grantee which are not specified in this

Guidelines;4. Help and cooperate in the moral, spiritual, socal, and cultural development of'the

awardee/grantee; and

5. Assume th-e obligatiorito pay whatever amount the awardee/grantee shall be

required to refundln the eveni he/she refuses to comply with the provisions of any of

the foregoing including the MOA'

Section 22. Monitoring and Evaluation

The offices concerned shall conduct r*r-r,rii.oring and evaluation of awardees/grantees in

their respective areas as bases in preparing status reports and policy recommendations'

The following policies for monitoring and evaluation of the scholarship must be adhered

to:

a. Monitoring

. a.l. The provincial Office shall device a monitoring chart and files of their

respective grantees that include the age, gender, course, year level, dropouts,

graduates, and the like, in coordination with their respective schools and submit to

the Regional Office their progress report per semester in the case of college

students and annually in the case of elementary and high school students. lt shall

be done through coordination with concerned schools'

a.Z. The Regional Office shail fltlow the above procedure and consolidate the

provincial and Regional progress reports and submit the same to the /central

Office for validation. They shall ufdate and maintain all EAP reports using the

EAPIS.

a.3. The Central Office, through the OECH, will evaluate the consolidated reporl

and conduct investigations as the need warrants

a.4. There should also be a home visit for problem cases at the Provincial

office/community level for career guidance and motivation.

).r "

1.3

a'5' The Provincial office/Regional office may conduct consultation s/dialogueswith the grantees for update.

a'6' The central office thru' the OECH conduct an on the spot rnonitoring,general assembly for the students and parents, and dielogu* with the focalpersons.

a.7. The OECH shall review the scholarship programs, its guidelines and relateddocuments annually.

a.8- Conduct rural services or community immersion programs for the Ip granteesas a monitoring and enhancement exercise to gauge the level of awareness to theirtribal identity and strengthen their socio-cultural consciousness.

b. Evaluation (Post-scholarshipperiod)

b.l. Evaluation shall be conducted by the OECH with an entry point of establishing asystematic data bank out of primary and secondary information wherein qualitative dataanalysis are based on especially with reference to determining the follo*ing:

b.l - l Percentage of emproyment anJ unemproyed graduatesb.1.2 What courses has more o1'trwtunities foiemploymentb.1.3 What priority courses are to be endorsedb.1.4 To aid in the improvement of scholarship guidelines and policiesb.1.5 Collate data/reports from Regional

-O}fices and esiablish appropriate' indicators to determine the success/relevance of the EAp.

b'2' Conduct appropriate research to assess the impact of the program to the Ip granteesand their respective communities to verify/complement information/data generatedfrom secondary sources.

b'3 Enhance the NCIP aptitude test every after 3 years and to maintain the confidentiality.

b'4' The OECH shall submit evaluation reports to the Commission with significantfindings and recommendations, copy. furnished the concerned congressmen of beneficiarydistricts and the DBM.

Section 23. Reports to be submitted ,r .,;

For purposes of maintaining close coordinative efforts among the RegionalOffices and the Central Office towards an effective implementation of the program, thefollowing reports should be prepared and submitted to the Central Office:

a. End of Semester:

t4

l. Semestral Financial Reports, 2. Proposed expenditures for the administrative cost including the proposed

inclusion of additional grantees from the savings.

b. End ofSchool Yearb.l. Annual Financial Status Reportsb.2. Updated Status report using the format prescribed by the Central Office(Forms A,B,C,D,E)b.3. List of grantees supposed to graduate, terminated, replaced and theirreplacements4. Reports on the status of graol:'r*.es (employed, gainfully employed,unemployed, if employed, where are they employed and what is their job)

b.4. Narrative Summaiy and Trend Analysis

Section 24 * Qualifications of Focal Person in lhe Field Offices

For purposes of ensuring a responsible and smooth implementation of the program, the

following are set for the qualifications of focal persons in the Regional, Provincial, and

Community service Center units:

a. Must preferably be a graduate in education or other related courses;

b. Must be willing to mentor/tutor the grantees/awardees during/after his/her officialtime of duty.

c. Must be computer literate.

Section 25 - Crearion of lhe Grievance ComniweIn order to respond/address without b,ipep. any complaints filed by the grantees/awardees,

a Grievance Committee shall be created whodU'ifiembers shall be constituted as follows:

Chairman : Regional Hearing OfficerMembers : t. At least 3 NCIP staff designated by the Regional Directors with the

exception of focal persons.

2. Representatives from Partner NGO preferably involved ineducation and IP Leaders who are recognized and accredited byNCIP.

Section 26 - Roles of the Grievance Committeb

l. Conduct hearings on the complaints filed by the grantees/awardees;

2. Analyze the merits or circumsta:,;' ;f the complaints and give recommendationswhereby the Commission shall re.qcl.. its decision.

Section 27. Amendments.The CEB shall have ihe authority to amend, revise, or modify any

provision on this Guidelines as it deems fit.

15

Sdction 28. Repealing Clause.All adndnistrative orders, rules, regulation, circulars and other

orders inconsistent to the provisions of this gui4eline are deemed repealed or otherwise modified.

Section 29. Effectivity. This guideliae shall take effect irnrnediately upon its approval.

Approved this day of ,,2412.

ATTY. PERCY A. BRAWNERCornmissioner, Region II

DIONESIA O. BANUACommissioner, lsland GrouP and

rest of the Visayas

COSME M. LAMBAYONCornmissioner, North & Westem

Mindanao

CONCHITA C. CALZADOCommissioner Region III & rest of Luzon

ATTY. ROQUE N. AGTON, JR.Commissioner, Southern & Eastern

Mindanao

SANTOS M. UNSADCentral Mindanao

ZENAIDA BRIGtrDA H. PAWIDC'la-i:.Pa:r*rn

ut ll

;n r,t ,lll

16

ii"9r