the of n - philippine health insurance corporation regulations of r.a. 9184, shall form an integral...
TRANSCRIPT
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HIL
CONT'RACT FOR THE BIDDING OFHUMAN RI]SOURCE INFORMATION SYSTEM
HIS AGREEMENT made on the dav of ,2AI2 N PHILIPPINFIEAL INSURANCE CORFOIIATION, a government owned and con Ied corporaticrea and existing by virtuer of R.A. 7875, otherwise known as th "National HealInsura ce Act of L995", with office address at l8th Floor, CiW State Ce ter Building, 70ShawEixecu
vd corner Oranbo Driver, Pasig City, represented herein by its dent and ChiOfflcer, DR. EDU.ARIDO P. BANZON, flrereinaften called "FHI EALTH"J.
ProcurementMOTECH for
to.
he following documenlts shall be deemed to forrn and be read and construed a
t of this Agreement, viz,:
a)
b)cld)e)
flbJ
) "H");andi)
n consideration of the payments to be made by PHXLFIEATTH COSMOTECHreinafter mentioned, COSMOTECH hereby covenants with PIIILHEALTH t
conformity in arovide the goods and services and to remedy defecG therein ipecG with the provisiions of the Contract;
HILHEALTH hereby r:ovenants to pay COSMOTECH in c sideration of thfects therein. ththe provisions
e contract at the time:rnd in the manner prescribed by the cont
e contract pnice covers the costs of all Deliverable Items and Services an
ncludes all applicable taxes and duties in the Fhilippines, c ts of importationsurance, transportation and delivery at the time and to the I
-and-
MOTECH PHILIPPINES, INC., a stock corporation, and registevrith Securities and Exchang;e Commission under Sec, Reg. No. CS20 1-4685, issuedSeptelbusinCity,
1-8, 2006 and existing under the laws of the Republic of Philippines, wiaddress at Cosmotech Center,776L St. Paul Street, San Anto io Village, Maka
presented herein by its President, EMILIO G. FEDERIZO, ereinafter call"''COS TECH"),
HEREAS, PHITHEALIIH invited Bids for the Bidding onFIuLma Resource Information $ystem and has accepted a Bid by
FUlrlF
Osupply of those goods in the sum of FIVE MILLION ONE HUND. EIGHTY NIN,7'I{OA ND Pf'SOS (P hP 5, 7 I 9,0 A A.0 0), (hereinafter called "the Contra Price").
OW TTIIS AGREEMEN]T WITNNSSETH AS FOILOWS:
n this Agreement words and expressions shall have the sam meanings as apectively assigned to them in the Conditions of Contract refe
BAC- ITR Resolutiion No.4L, S. 2011 (Annex "A");Terms of Referen,ce (Annex "8");Bid Bulletin {Annex "C");Notice of Award (Annex "D");Performance Securffi (Annex "8");General Conditions of the Contract [GCC) (Annex "F");Special Conditions orf the Contract [SCC] (Annex "G");lntellectual Property and Non-Disclosure Agreement (AnCosmotech's Technical Proposal (Annex "I").
€u)
zFF
rovision of the goods and services and the ren"redying of d
ontract Price or such other sum as may become payable r-rnde
d"*seffier.a?et S.r:!ir' *Ars ffi's$*.girng spf F$a*p.*rs*s $qesqs{,er*e $ar$q}nm'ae**i*pt Sys*a;*s*z
ons snecified
excludes any special handling or hosting charges which maPI{IIHEALTH's site and which are for the account oL PHILHEALT
be incurred a
6. 'l[he contract price covers all taxes,duties, license fees, freight, insurance and other charges whichthe Product by foneign and local authorities;
Within Thirty (30J Calendar Days after complete deliveryPFIILHEALTII, {COSMOI|ECH shall submit the Statement orpther documentary requirements as may be required by thepayment.
CUSTOITI
be imposed o
tO d acceptanceBilli
formof Account anas condition fo
e said warran
tract between t
d to them eacly understood th
As obligation for the warranty, PHILHEATTH shall withhold ten percent [10%) othe total contract price stated in the Whereas Clause hereof, a ounting to FiHundred Eighteen Tlhousand Nine Hundred Pesos [Ph 18,900.00) a
letention money. The serid amount shall only be released al
fhree (3) year warranQr period. Otherwise, COSMOTECHthe lapse ofy opt to post
Epecial bank guarantee equivalent to the same amclunt coveringperiod"
fll other terms, conditions and stipulations acconnpanying this 0ntract togethewith all proposals and all mandatory provisions of the Revised I plementing Ruland Regulations of R.A. 9184, shall form an integral part of the coPARTIES hereto.
l['he PARTIES hereby certify that they have read or caused to beand every provision of thLe foregoing Contract and that they had fusame.
trN WITNESS whereof thr: parties hereto have caused this Agreemin accopdance with the laws ofthe Republic of the Philippines on theabove written.
]P'HILIPPINE HEALTTil INSUR.AIICE COI$MOTECII P
CORPORATION
lPresiddntffid CEO1{ president
t to be executand year fi
LIPPINES,INC.
DR, ATVIN ts, M RCETOOfficerChief Informatio
HANNA}I INE DATISAYDivision ChiefAccounting and IControl Departm
-\(^ '\
rDR. BgU4pJD P. BANzoN
Signed in the presence of:
frwri 4'SVP ELegal Servi
A$UNCIOl\I
0-4-/ +f*,funrCI]EMENTINE A. BAUTNSTA,'ruKSenior lvlanagerHuman Resource Department ternal
nt
Wi
{iclt€9'*'" s:l.t 6:r $;8"t* ffiHr.$c$i,crp r:?f €4&rss?,fi4? $€qp*cus.crt;aF $safer*ss'r;s*!cr,c,r $$s+tsssax
OTECH
ACKNOWLEDGEMENT
R.EPU OF THE FHITIFPIN]ES]CiITY rffi6p67g(HTr- I S's'
0t;T 'l ffi lturaEFORE ME, this _ day of _ Z0!2, personallv appeexhibiting to me their respective Government issued ID's, to wit:
red the followi
DR. EDFhilipp
Known
ackndeed
ARDO P. BANZON
EMILI
ne Health Insurance Corp.
G. FEDERIZOCosmo ch Philippines,lnc.
consisto me to be the same persons who executed the foregoing C
ng of ninety three (93) pages including rhe annexes and thistract Agreemenge on which their free act anledgement is written and they acknowledged that the same is
d that of the corporations being represerited.
TI{ESS MY IIAND AItl]D SEAI o the date and place first above
Dtoc NolPage N
lBook N ,X-vt,lSeries f20t2
44VqF ATtrr. SEfivACIO B. ORru, "rR-ntjl ltecemLnr llr tota
Notary t\rblic L\t1' of' nf akatiIBP NO. 696i55:Lifetime Menrbetuct-n Compliance l.lo. III-ocu 4e8a
Appoinhrrent t1o. M -rqrl-(rcrr-aorn)PlTt No. 317316o .tran. e" 20llMakati Cify RollNc,. 4oo9r
ro t Urban zlve., Brgy. pio del pilar" t takati Ciiv
S*tsnts"anm'* $esr ffu* ffi4dq$*sirg Es'$ F*s*mamm FBe$q*etg'ffi63 F*t**mmatfr*rt SSfstenxc
RESOLL'TION RECOT\IMENDING THE DECLARATION gF COSMOTECH PHlLlPPll
TllilE BIDDER WITH T[-lE SINGLE cALcULATEo RHplRrspoNSIVE BID (ScRB
AWARD THEFIETO OF TIjE CONTRACT TONTHE PROCUREMENT OF HT
Republic of the Philippilrcs
PHILIFPINE hIETALTH II{SURANCE CORPORATIONCitystate 0entre, 70{} Shaw Blvd., Bgy. Oranbo, Pasig City, Philippines
Trunkline: +S3.2.6379999
www. Phi lhealth.gov.P h
BIDS AND AWARDS COMMITTEE FOR INFORMATIOTECFINOLOGY RESOURCES (BAC-ITR)
RESC'LUTION NO. et1 , s. 2011
i
RESOURCE INFORMATION SYSTEM
WHEREAS, afterfailure of two (2) Biddings and a Negotiated Procurem
Resource Department, based onr the approved Request and lssue Voucher (R
daterd September 13, 2011', pursued the procurement of Human Resour
System (HRls)with an Approved Budgetforthe contract (.ABC)of Five Million
Thousand Pesos (PhP5,300,000'00);
WHEREAS, tl^re lnvitation to Bid (lTB) No. HRls 2011-007-lT on the bi
pror:urement of HRlS was advertised on October 27,2O1,I at the Philippine
(pDlD and was posterl at the Phiit-GEPS, PhilHealth corporate website and a
places|ocatedatthePhi|hea|thl.leadofficeonoctober2TtoNovember02,
WHEREAS, in response to the said invitation, four (4) bidders secur
doc;pments, namely Softweb cc,nsUlting, lL &Fs Technologies Phils., Inc., cyco
Solr.rtions Co., Inc. and Cosmoter:h Phils', Inc'
WHEREAS, a pre bid conference was held on November 03' 2011-
issues and clarifications raised by the prospective bidder and thereafter a
issr.red on November 09, 2011;
WHEREAS,
four (4) bidders
Cosmotech Phils.,
tlhe Opening, of Bids was held on November 16'
who acquired the bidding documents, only
Inc. submitted bid ProPosal;
2011,
Softweb
wHEREAS, Softweb consulting was found ineligible since they failed to
Bulletin as part of its eligibility ancl technical proposal. cosmotech Phils"
hand, passed all the technical and eligibility requirements of the projects
derclaration as the proponent with the single calculated Bid with a fin
an:lountingto Five Million one Hundred Eighty NineThousa'nd pesos (PhP5,1
I REsoluticn Reconrmending the declaration of cosmotech Phils" lnc' as the bidder with single calculated and
a nd the Award thereto of the contract on the Bidding tor the Pfocurement of Human Resource Information 5
Page 1 of 3
ffln#.x'
ffi'
lNc. As
tbi
AND THE
the Human
No. 11-053ti
lnformation
ree Hundred
g for the
aily Inquirer
consp icuou s
1;
the bidding
Technology
address the
bulletin w;s
among thesulting and
ude the Bid
on the other
u lting to itsial proposal
000.00);
Bid (scRB)
sto
:,t, I
WHEREAS, the BAC-ITR instructed the Technical Working Groupwith the post-qualification of Cosmotech phils.; '
WHEREAT Softweb Consulting submitted a Motion for Reconber 77,20L1 which was starnped received by secretariat for the Bidsittees (SBAC) on November 18, 2011 and the TWG was given a copy for
WHEREAE in a meeting held on December 07,ZALL, after a thorough a
delib' ation, the BAC-ITR with thr,. recommendation of the TWG resolved to
Com
forSof
sideration submitted b,y softweb Consulting. Consequently, a letterconsulting denying its Mlotion for Reconsideration and was given seven
is
pr
days o file a protest;
WHEREAS, in the same nreeting, the TWG presented its post-qualifPhils., lnc" and informed the committee that the bid proposal of
rhpliant with the eligibility, technical and financial requirements of
WHEREAS, the BAC-ITR concurred with the recommendation of thePhils., Inc. as the bidder with the Single Calculated and Res
su bj to the condition that Softrnreb Consulting will not file a protest;
WHEREAS, there was no protest filed on December 1q 2011 which is thebmission of protest from Softweb Consulting;
NOW, THEREFORE, premises considered, the BAC-ITR resolves, as it is he
mmend to the President and CEO the award of the contract on the b
rement of "Human Resourcre Information System" to COSMOTECH pHlLS.,
IT IS 50 RESOLVED.
Signed through referendum this 16th day of December 20j-1at pasig City
the
topr
[tSVP ERNESTOqB
$u+e$dn
ELTRAN
/
:y{':;'("r{NA. BASA
rrVice-Chairperson
t\\ /\lr, /vl \\OrFl ,/SM EVANGELINE F. RACELTS
ion Recommendlng the declaration of tlosmotech Phils.,.lnc. as the bidder with Single Calculated andAward thereto of the cgntraqt on the tllddln6 for the Procurement of Human Resource Informatlon svstenr
Page 2 of 3
(rwc) cerned to
dated
and Awards
tion;
sment and
the Motior's sent to
(7) calendar
n report on
sald bldderh for the
to declareBid (scRB)
line for
resolved
ding for thec.
(scRB)
W
+r+,i#
OS.
Uru'e-dJ '^-)
ctNTHrA D. CORYTTE
ATTY. cr{El-o enrffi cRUZ-DEocAMpo
/.+-, "-\*O//HFry(YV. ALMAfioN
Member/ End-user
P. BANZONcEp .v
on Recommonding the declaration of Cosnlotech Phils,, Inc. as the bidder with Single Calculated and RespcAwsrd thareto of the Contract on the lliddipg for the Procurement of Human Resource Information System
Page 3 of 3
ive Bld (SCRS)
UMAN RE{SOURCE INFORMAsY'sTEM (HRIS) r
TERMIS OF REFERENCE
HIR DEPARTMEIilT
CityState Centre, 70g Shaw Boulevard, Pasig
$eptember 2011
Philippine Health lnsurance Corporation
Human Resouree Info, Svstem TOR
@tu
w'flPh il ippi n e H ealth /nsural?ce Corpo ratio n
1.0. RATIONALE
irhe Philippine Health lnsurance corporation also known as phpnder the R_epublic Act No. 787b otheruvise known as An Act InstitutingInsurance Program for all Filipinos and Establishing the philippine
PhilHealth's vision is to ber a premier government corporation thataffordable and progressive social health insurance which endeavors toof quality health care to all Filipinos, To achieve its vision. pHlCpontinuously evolve as a sustainable national health insurance D
undertake the following striategic programs:
r Lead torryards univelrsal coverage
nationwide program to achieve
population.
. Ensure better benefit for its members at affordable premium
will be nnade fo assess responsiveness of benefits to the
members.
r Establish close coordInation with its clients through a strong
stakehoftlers
n Provide effective internal information and management syste
delivery of quality health care services.
PhilHealth puts great eff'ort in supporting all the services andorganization which is why the importance of an effective and efficienthJuman Resource has to be taken into account.
Consistent with on our Corporate Mission of installing effectivennanagement system, acquisition of a Human Resource Informationernsure operational etficiency and to arrive at a rational decision-panaging Human Resource Capital is critical.
/\n integrated innd automated busine$s proce$srrn aximizin g available infornnation technology will lead
$COPE OF THE I]ROJECT
l[he winning proponent rnust design, develop, test, deliver and
Resource Information System (HRIS); performs data migration,
tools and software necessary for the system's implementation;
clocumentation for the entire project; provide services that would
lnsurance Program. lt was established for the purpose of providingquality health care seruices for illl Filipinos.
2,0.
!!ryffi Human Resource Info, Svstem TOR
Page 2 of27
l,l
of health care services. PHI
universal coverage for
in our humantowards achi
provl
Ith, was createdNational Health
National Healthrdable and high
sustainable,nce delivery
izes the need toram and shall
will embark on a
entire Filipino
Various studies
nging needs of
nership with all
to influence the
tions of theanagement of its
information andystem (HRIS) to
Ing process In
urce functionsour vision,
I the Human
the equipment,
re necessary
ntegrate all HR
.'
ffi
3.0.
Phtltppine Health lnsurance Corporation
systems and ensure that the best HR practices, rules and regulati
and conduct relevant training to support and ensure project continuity,
The HRIS project shall co'rer the following:
a. Personnel Information Moduleb. Executive Management Modulec. Attendance and Lerave Credits Moduled. Medical Claims Mcldule
Human Resource Info. Systen TQRPage 3 of 27
are considered,
urce during the
ate & govt. rules
d into the system
ll be required for
through mostly
x and others.
XP. Windows
approach with a
,ffi
,'1 .' ,.
I'i:i': ':
Phtllppine Heatth Insurance Corporatlon
3,1.4,
3.1 .6.
3.1.7.
3.1 .8.
The application should be able to connect to all major
database $ystems such as Oracle 119 or higher, M
Sql and DBF.
3,1,5, The applicartion should be fully parameterized to easi
without the need for reprogramming,
The application should be fully secured to run via the I
Facility for lrrad balancing of application servers and
The applicertion should be developed using an integ
urith a decentralized processing approach.
3.1.9. Use of coding standards with corresponding relevant
3.1 .10. lmplements test-driven development.
3.1.11. t\/lust support service oriented architecture (SOA).
3.1.12.Compalibili1ly and flexibility with other external
c;onsidered in the future enhancement/modification of th
3.1.13, Compatibility with existing systems and hardware/equ
3.1.14. {ihould be l3usiness ProcessAlVorkflow and Industry
application.
System Requirements
O-0 General System Requirements
0-'1 The application shall be able to change design
the use of cascading style sheets (CSS).
a-2 Ther application shall provide the user the faci
create a report template and generate it using
content, style and output format to be
reports to automatically be included in the
interface based on a specified grtluping (menu).
The application shall provide a facility for the u
defined information from the database.
Human Resource Info, System TOR
Page 4 of 27
3.2.
0-3
s of relational
L, Postgre, MS
etfect changes
rnet.
base servers.
ed database but
that may be
Practices driven
plates through
ty to dynamically
system, Report
. Created
application main
to extract user-
Phlllppine Health Insurance Coryoratlon
0-.7
The user or access levels of the
down to the activities / actions that
module for a given user group,
Upon successful sign-on, a facility
availarble.
Option to use security token such
authentication of selective users.
The application shall be
Regulations and Policies
compensation.
1-0 The application shall
s pecifi cationsi/req u irem ents
$pecification (SRS). This
acceptance
Docu mentation Rerq uirem ents
3,3.1. Documentation shall cover the following:
3.3.1.1. F'roject Documentation
Human Resource Infa. System TOR
Pagje 5 of 27
o-4
0-5
0-6
0-8
0-9
The application shall be parameter-based
new policies can easily be implemented wit
applic;ation system enhancement/modification.
be adaptable to business policy changes.
Link to third party software (i.e. payroll software
time keeping device, ID card printer, high-speed
and other devices such as finger scanner, camer
etc.
ugers sho
may be
to change
as RSA $ecu
compliant with
with regards to hiri
conform
cited
SRS will
to all
in the
serve as
reports
System
Project Proposal
Project Plan/l nception Report
lmplementation Plan
' Systems Requirement Specifications
any changes or
ut the need for
system should
and lD System),
ent scanner
signature tablet,
be configurable
ed on a specific
d should be
lD for security
g, benefits and
and detailed
Requirements
for the system
#Philtppine Health lnsurance Corporation
3.3.1.2. TechnicalDocumentation
3.3.1.3.
,Human Resource Info. System TOR
Paoe 6 of 27
Design documentationlCustomization R
Specifications
UML documents
User Roles and Priviteges
Frograrn Specifications
Process Flow
Data Structure
Data Dictionary
ements
and rurnning
. Table structure and Entity Relationship D ram
Readable Program Source Code (curr
version) - PDF Format
Logical flow of the system
lnstallation Guide
$ystem , and Server (database/web/ap
Configuration Guide
server)
' $erver and Network documentation
, Disaster Recovery Plan
User Documentation
Technical Manual for the equipments
User Manual/Systems Operations Manual
Final Report: lssues with corresponding resolutions that
user during thehas been or may be encountered by
course of the project prior to implementa n. Summary of
all the activities, experiences, and lessons
learned in the actual project implement
Presentation $lides
P hll i pp I n e H ealth I ns urance Co rporatl on
3.3.2. System or technical documentation shall be prepared
vrgrsion of tl're Unified Mbdeling Language (UML).
3.3.3. A Monthly F,rogress Report during the course of the
be submitted to PhilHealth. This will contain a progre
project baserd on the project objectives, milestones and
q,4. DatabaseRequirements
3.4.1. Use of stored procedures and packages to prevent
database.
3,4.2. Provides audit trail logging on a per field basis. This
3.4.3. Use of datallase user groups/roles/privileges in relation
the system clefined in the documentation to be subm
3.4,4. User accounts that will be used by the system will be
created in the database.
Ha rdware Eq u i pment Req u i rernent (s pecifications attached
3.5.1. Twenty Threre (23) Biometric Devices
3.5.2. Five Thousand (5,000) pieces Proximity Cards
Deliverahles of Winning Bidder
3.6.1. Software
3.6.1 .1 .
3.6.1.2.
System Installer
3.6.1.3.
3.6:1 .4.
,Human Resource Info. System TQR
Page 7 of27
iq.5.
iq.6.
user name, date and time, process (insert, update, del
primary key for the table, field name that was changed,
new value.
lntellectual Property and Non-Disclosure
Section XXX). A separate readable format (
the modules of
user accounts
See Anrrex A)
Full Application System Source Codes (to be governed by the
ng the current
ct shall likewise
summary of the
access to the
ld contain the
), table name,
old value and
isions under
Format) of the
Application $ystem Source Codes shall be vided also.
Ctpen Sourcb Codes for the Application S Reports
Tables and Libraries Directory of the Oracle
(Data Dictionary)
ack-End Svstem
:1t:
Phtllppine Health lnsurance Corporatlon
3.6.1.5.
3.6,2. Complete documentation covered by this TOR in
format ( in hlo copies)
3.6,3. Tools and tiquipments used in the development of
necessary for program maintenance
3.6.4. Installation, configuration, setup of servers, kiosks
readers.
3.6.5. Migrated database that will be used in the implementatio
3.6.6. T'wenty threre (23) Biometric Devices (See Annex A for S
3.6,7, Five Thousand (5,000) pieces Proximity Cards (
Specifications)
3.6.8. Workflow/Business Process Templates
3.6.9. JobDescriptions
3,6. 1 0. Job-Level Competencies
3.6,1 1. Disaster Rercoverv Plan * must cover the following
A. Preventive Measures
ts. OperationalProcedures
C. Recovery Procedures
D. Suggested Test Procedures
3.6.12. Complete project turn-over including required and appli
be conducte,d
ME LINE
The project shall be developed/customized, delivered and
defined project timertable preferably in the shortest possible ti
eight (8) months,
Human Resource Info. System TOR' Page B of27
l-ools used for the design, development a
etpplication such as subversion and others.
testing of the
and har{cppv
application and
fingerprinVcard
Annex A for
le trainings to
within the
not exceeding
.r l
Philipplne Health Insurance Corporailon
I'.0. PROPONENTQI.JALIFICATITON
lvrINrMurrr REQuIREMENTS FOR TFtE CONTRACTOR
1. The coNTRAcroR should be a company with more than 3 years exp
gomplete package of HR Solution which includes application
Knowledgeable on industries best practices on HR systems, rules and regulati
2. lilas developed and implemented web-based application in HR anrd self-
4llows employee self-service iand manager/supervisor self-service for par
3, ltlas implemented a complete and fully integrated HR solution package
timekeeping system to a company with more than 5000 employees and 20
in a centralized and/or decentralized mode.
4. rcapable to provide an employee who is an expert and with expenenceGovernment setting to help PHILHEALTH in the policy and procedure requ
i{nplementation o1' HR golutir:n. The said employee shoulcl at the same
qxperience and expertise in lT-based HR systems in both government and p"lihe said employee should also be familiar with Civil Service Commission a
Qolicies and have handled similar activities with other government agencies
5. l\ilust have competent profess;ionals working as a regular employee of the
the operating system and database system that will be used.
6.0. ISYSTEMFUNCTIONALSPECIFICATIONS
ll-lre following are the requirements for the HR Solution:
ttuttrat, ActuutLC tutu, JyJLcut tvAPage 9 of 27
t$M-
,.r#
ffi
trhilinnina Hanlth Inct tr
\)
r.\
WH RISO{] 2 ll. Access Control / Login Requirements
1. Access must be denied after 3 unsuccessful login atter
user account will be locked and needs to be reset blallow re-login to the system.
2. Login sessicln must be limited to one (l) per user.
3. Allows for system session time out; time out duratirsystem's administrator.
4. Provides change password facility similar to Wind<
concept.
5. The user password must expire after the maintained ex1
password expires, the user is asked to encode his / her
6. The user password must be;
Case-sens itive.Minimum ol'8 and maximum of 20 alphanumeric charac
Not the user's first/middle/family name and/or any wor
the user.
Repeated or ascending/descending characters (e.9. aaal
are not iallowed.
lrlot the same as any of the three (3) most recent passw(
7. Provides user access level as follows;
- CSO (Crcmputer Security Officer) IAdministrator
- User
- Authoriizer
Note:
l-he CSO is the one in charge in creating and updating
and assigning access levels.
The Authorizer authorizes the critical transactions of tthe CSO.
The user can be HR personnel or emplolrees that are gi
system.
pts. After which,the Administrator
n can be set by
/ys Forgot Passw
iration date, Once
rew password.
e r5.
easily identified
999a, 9876, abc
rd 5.
:cess control recor
user as defined
:n access to the
nultol
ne
rd
he
5
\
HRISCI 3 ill Personnel Information Module
This module allclws the HR personnel to manage the 201
Action Notice/Arrpointment, Plantilla and Staffinq Patterns'
Ies of all employ €S'
Page 10 of27nt?I,f\lr
l.:: ::,r,... i,,: rii
'.:: t:, . tl .:a :t :
qfu*
effiffPhtllpplne H'salth Insurance Corporatlon
iifi-i:Effi Human Resource Info, System TOR
Page 11 of27
I . Pro'yide accurate and up-to-date employee profilea. Achieve flexibility through a table-driven technique to
system parrameters like Department, Branch Codes, Bu
Schools, Position, Rank, Occupational Croup, and the I
i. Automates historical Stores list history of all cha
Plan or Plantillac. Maintenance of approved Personnel Staffing ltemizatio
of Budget and Management (DBM)
i. Maintenance (add, edit, delete) of Personnel Staf
Plantilla of Personnel.
d. Handles tfre administrative case history of an employe
e. Maintains history of employee's job-related informatii. Maintenance (add, edit, delete) of job/positions
syst€: m
ii. Reflercts changes to the jobs/positions to all su
by tfre changes up to the employee record level
2. Allows agenc)' definition of multiple organizational levels
Department, Division, Section,.Unit, and the likle
3. Captures unlirnited number of positions, classifications, g
employment, and the like
4. Provides facility for monitoring of employee movements a
thrrcugh both personnel requisition and applicant selectio
b. Facilitate rnaintenance of Plantilla, Applicants and Emp
5. Facilitate maintenance of vacant position based on the o
Number and approved Employee Requisition Orders of6. Provides facility to generate vacancy announcement to be
' applicants externally, e.g. Newspaper Announcements,
Agencies, PHILHEALTH website, etc.
7. Provides facility for monitoring applicant correspondence.
B" Provides facility to capture applicant's demographic data
limited to, personal information, employment history, edu
and training.9. Profiling of position and requirement including responsibi
competency training, education, and experience. The sys
to capture thel requirements based on the Qualification St
10. Alh:ws attachment of document, scanned images of resu
applicant info rmation.I I . All,cws user definition and monitoring of hiring requireme
I 2. Captures recruitment status such as the followinq:
tore and maintainet Codes, Compa
es Files
s to the Man
(PSl) by Depart
Itemization or
d job profiles in t
inate data affect
uch as Region,
de, nature of
job matching
n position ltem
sed to source outices to Employme
ch as, but notation, competenci
ities, required skillm should also be
ndards.es and ID pictures
t checklist.
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Philippine Health lnsuranCe Corporatlon
ffi1 For Hiring
2. For Intervierw
3. For Examination
4. For Archiver
5. For Future Pool
6. Elacklisted.l3.
Allows matching of candidates for user defined criteria fro
applicant datalcase
14. Facility to generate list of best qualified applicant(s) for a v
capture ranking of candidate(s)
I 5. Provides facility to convert applicant information into empl
upon receipt of issued Action Notice or Appointment
16. Ability to define unlimited types of examinations and test
I 7. Automated His;torical Recruitment Document Filing
a. Automatecl logbook for applicant examinations
i. The siystem captures results of psychological exa
administered to candidates, either internal or ext
b. Facility to rcapture all applicant evaluation and intervi
I B. Allow maintenance of the ff. entities:
a. PersonnelRequisitionb. Applicant Pool
c. Job Matching
d. Applicant lEvaluation
e. Individual Evaluation and Rating Sheet
f. Hiringg. Selection [-ine-uP
h, Appointmr:nti, Salary Adjustmentj. Shifting tvithout Change in Compensation
k. Detail Assignmentl. Des ig nationm. Separatiort
n. Qualification Standards.|9.
System allows processing and captures issuance of all typ
appointments such as the following:. New Hire (Orig,/lnitial). Promotion
Transfer. Re-employment
Re-Appointmentnewal
both employee a
nt post and to
yee information
results/ assessm
of action notices
Human Resource Info. System TQR
Page 12 of27
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Philippine Health Insurance Corporation
r8be
W. Demotion. Reinstatement. Step Increment. Reassignment. Job Rotation
Change of Status. Reclassification. Secondment. Change in ltem #. Salary Adjustment. Details. Terminatio n
. Resignation
. Retirement
. Death
20. Produce computer-generated reports such as the follow
a. Service Rer:ord
b. Position Description Form
c. Personal Dtata Sheet
d. Distribution of employees
e. Personnel statistics
f . Certifications and the like
2.|. Provides flexibility to meet current and future CSC require
a. Cenerate action notices and appointments
b. Cenerate text file for date of assumption
c. Captures, tracks, and maintains defined associated de
regardless; of status of employment and captures infCovernment Personnel Data Sheet (PDS).
22, Generate employee movement repo,rts based on issued
appointments.23. Cenerate Agency Plantilla of Personnel reports.24. Facility to capture complete service records of employees
corresponding service record reports, Moreover, the syst
capture not only the services and movement within PHILH
services rendered by employees from other Covernment
25. Holds a minimum of twelve (12) levels to the organization26. Records code,, name, function of each organizational unit
27. Cenerates head count per organization unit28. Records effectivity dates for any updates to the organizati
29. Stores history of all changes to the organizational structu
30. Reflects the chanqes to the cost centers per organization
ographic data
nd generates
provtoes means
LTH but also the
n structure
nit to all subordi
ation in the
on notices or
Human Resource Info, System
Page 13 of27
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Phillpplne Health lnsurance Corporatlon
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budgeting and
itates renewal.
data affected by the changes up to the employee record le
3 1. Records cost center assignments of organizational units fexpense allocation
32. Provides facility to monitor expiration of contracts and f
lV. Attendance and Leave Credits Module
This module allows users to manage benefits, parlticularly the
Capability for individual processing or reprocessing of emp
records of resignees/retirees who retired / resigned'
also allows the u:;er to partly manage overtime, shift schedul
records. This will be fully integrated with Computerized Time
enabling the user to fully control and automate attendance
Capacity to process manually encoded attendance transacti
or transferees with provision for considering transferred lea
1, Seamless and full integration of attendance record from a
recorder machine to the HR System
2. Provides facility to maintain types of leave and from wher
will be deducted.
3. Automatically computes and accumulates/consolidates e
records data base on schedules defined by PHILHEALTH
manual intervention.4. Covers the compensatory service.
5. Tracks leave credits usage.
6. Automates computation of employee leave credits base o
7. Maintains up-to*date leave credit balances of employees.
B. Automatically computes and monitors days/leave without
on DTR, employee schedule and leave balances records.
AB, Undertimra.
9, Provides seanrless inteqration of attendance data to
of time-based compensation without the necessity of add
manipulation or steps to compute payroll.'l0. Seamless integration with Personnel Information System
processed based on personnel assignments and status de
I 1 . System automates identification, computation, and dedu
without Official Leave base on actual shift schedule of sta'l2. Allows definition of non*swiping or punching employees
and daily*time-cording Module,
essrng.
of new employeebalances.
s. This modu
attendance
iometric-based
the leave incurred
ployee daily time
hout the need of
PHILHEALTH polic
y of personnel
allowing processi
tes/Tardiness, H
ional manual
) and attendance
ned in the PlS.
ions of Absences
and attendanceith inteqration wi
Human Resource Info. System TQR
Page 14 of27
(tu-..t,;r#h.3#HU
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I
P h i I i p p i n e H ealth lnsurance C o rpo ratl on
/authorizedping employees.
f tardiness, abse
time incurred the
luding but notnth, or leave
le and days off.
yee classificatio
Entry) per Payro
Filing and
ng audit trail. All
te range per
ays per site / bra
d the like
ular days, restdays,
ime entries.
Sick Leave, Pate
the leave qystem to identify leave with pay, LWCIP, or offic
business travels. Frovides facility to generate list of non-'| 3. Allows editing of DTR Records and provides auclit trail..l4.
Monitors force leave availed as well as tagging r:f excepti
a. Capability to generate report on accumulated number(itemized as to kind of leave filed), half - day and unde
year.
b. Ability to provide all reports requirements of the Unit,
utilized to list of personnel who are absent the whole
without pay, etc.
c. Ability to clecentralized editing of employee work sche
I 5. Provides module for leave adjustments.
16. Facilitates and allows leave applications offline and online
I 7. Facilitates Monetization Request offline and onlline
I B. Facilitates both Overtime entries and tagging
a. Allows capturing of approved overtime authorization
b. Allows generation of overtime services according to e.l9.
Provides facility for leave matching
20. Provides facility for Time Card Entry (Daily Entry or Summ
Period where digital capturing of time capture ls not feasi
2l , Allows for Manual encoding/correction of entries for both
Approval
22. Facllitates maintenance of work schedule.
23. Allows editing of employee work schedule with correspon
assignment of work schedule's effectivity date per given d
employee.
24. Facilitates maintenance of holidays. Should recognize holi
25. Facilitates setting of grace period.
26. Facilitates maintenance of flexi time schedurle.
a. Allows definition of flexible time.
27. User defined 0T Settingsa. Minimum number of hours/minutes to be considered
b. Definition of start time
28. User-Defined Overtime types allowing definition of OT fordays, special holidays, regular holidays, or holidays on res
29. Facilitates maintenance of core office hours.
30. Facilitates maintenance of the required number of swipes
31 . Ability to define unlimited leave types, e.g. Vacation Leave
Leave. Maternitv [-eave, Bereavement Leave, etc'
Human Resource Info. System TOR
Page J5 of27
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Phlllpptne Ilealth lnsurance Corporatlon
32. AbiNity to definre leave policies for each leave type
33. Ability to defir.re leave credits table for each leave type whe
computation per employee are based on Per defined shift c
break, ability to deduct/compute the actual number of min
or tardy in cases of half-day attendance.
34, Automates ther computation and generatioll of leave creditl
defined on a defined schedule.
35. Allows late enr:oding of availed leaves and provides modulr
policy.
36. Allows adjustrnents in beginning balances, leaves earned, I
and unavailed forced leave deduction.
37. Captures tran$action application for DTR correction offline
employees who forgot to swipe or with errors in the logs
38. Provides DTR jReport Printing Facility
e leave credits
:de and lunch /nortes/hours underti
based on the poli
for setting up of
WOP, leaves spent
and online for
n
1e
v
HRISO 5 V. PS WE CARE (Medica! Claims) Module
This module will allow for processing of reimbursement an(
claims and/or shor.rld be able to integrate with PHILHEALTH's
Medical Claims Morjule
1. Accurate information on all employees of Central Offic
Off ice and Service Office.
2. Sy:;tematic arrd on*line processing of medical claim trans:
3. Provides facility to generate actuarial, daily, rnedical and
of existing reports must be considered.
4. On-line transaction of data entry, inquiry, and report gen'
5. Provides facility to process medical, eent and 'dental recor
6. Provides facility to maintain records and-Uye-$g-ry,qll11g!
payment of med
current (PS WE CP
:, Philhealth Regic
ctio ns.
other reports. For
rationls.cal consumntion.
ral
:alItr\
at
H RISCI )6 vt, Perfornnance Management Modu le
This module will allow management and monitoring of the pe
records of personnel and/or is able to integrate with current
ManaEement module.
l. Provide perfc,rmance rating and ranking data llo Personne
2. Provide an el,ectronic notification of employees' notice of
3. Facilitate upclating of employee master file with their perf
4. Provide facility to inquire about employee performance er
5, Provide flexibility through a table-driven technique tconstant values of approved conversion table (Adjectival I
6. Prr:vide facility to link with PAYROLL.
'formance evaluati
erformance
Information Syster
inal ratings)rmance rating.rluatio ns
r store and mairati ngs)
n
\
atn
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Page 16 of27
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7
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Philippine Health Insurance Corporation
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7. Maintains records of complaints from ratees and actions
including how grievance cases were resolved'
B. Prompts HRM to monitor results of calibration and shor
made to ensure that no employee is intentioniilly "left-ou
KRAs.
9. Maintains records of individual KRAs at beginning ofcalibrated KRI\s after the calibration exercise.
I0. Maintains recr:rds of departmental report on compliance
calibration submitted by department llqqdq.---
ken by Managem
how KRA-setting
of the departmer
the year as well
rith the required I
nt
is
:al
as
{A
HRISOI: 7 Payroll System
This module will allow the automated computation and pay-ou
employees. All standard reports and data requirements will
module.
l Unlimited Nut'nber of Users.
2. Unlimited Number of Departments/Sectoral Croupings'
3. Unlimited Number of Positions.
4. Unlimited Number of Employee Types"
5. Unlimited Number of Employee Types'
6. Unlimited Number of Cost Centers (Budget Code)'
7. Unlimited Number of Bonuses and Earnings
8. Three Extra C.ustom Croupings (e,g Employee Level: Rank
g. Supports different payment modes or frequencies, e'9' n
weekly, and dailY.
10. Daily Rate or Flat Rate Pay Type
I L User Defined Payroll Templates
I 2. Special payroll Processinga. Compute for monetization; approval is from Attendan'
(ALC),
b. l3th month, Longevity, Performance Bonus, differentilinitial sal;Lries for newly hired personnel, last salary fo
retire/rerigned/transferred personnel; refunds money
(data coming from ALC); Allowances of salaries; salarir
personnel, professional fees of consultant:;, unavailed
OT pay; incentive pay; all payments to personnel not i
payrol | ; bi I li ngs, special nig ht/Su nday differe ntial..|3. Multiple calculation method for basic PaY, e'!J. monthly,
daily.
14. Commissions and Piece Rate Computations
I5. Facilitv to accept other fixed earnings suclr rs rewards/i
vil,
of com pensation
generated by
and-file and Offic)nthly, semi-mon
e .Leave
Computati
ls, salary adjustme
value of leave cred
s of directly hired
lortion of ML; Sper
cluded in regular
;emi-monthly, wet
centives, perform
ofris
's)
llY'
n
L)r
s
al
\
ly,
1Ce
Human Resource Info. Systen TOR
Page 17 of27
.l
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Phillpplne Health lnsurance Corporation
bonus, etc..l6.
Retirement / [:inal Pay
17, Overtime Pay computation/OT differentials due to salary
I B. Unlimited Nurnber of Loan Types.l9.
Unlimited Nurnber of Deduction Types
20. Unlimited Nurnber of Income Types
2.|. Maintains Loan amortization and balances monito
terrnination ol[ deduction for fully paid loan accounts.
22. User specified frequency of Recurring Loan and Deducti
23. AWOL (undertime and absences) deductions
24. Begin date and end date of each deductiorr/earning eleme
25. Schedule of application for each deduction elements duri
e.g. every payroll period, monthly, semi-montlhly, transa
26. Can suppot't creation of deduction elements using
formula, fixecl amount, percentage, hours, etc'
27. Assignment of earning element as taxable or non*taxable
28. lmplementatir:n of the employee contribution and em
guidelines provided by BlR, CSIS, PhilHealth & Pag-ibig/P
29. User Editable CSIS Table (add, edit, delete)
30. Usr:r editable Philhealth Table (add, edit, delete)
3'l. Usr:r Editable Pag*ibig HDMF Table (add, edit, delete)
32. User Editable TAX Tables (add, edit, delete)
33. Ability to colx'tpute tax depending on earning eleme
either taxable or non-taxable earnings/fringe benefit tax
34. Supports different payment schemes, e,g. ATM, Cash,
Bank Memo/l\uthority to'debit/ Credit bank account.
35. Ability to generate salary credits for payrolls paid via A
andsoftcopy file format with encryption and dlecryption
requirements.36. Provide hard copy/Soft copy of all reports'
37" Pr0vide requested reports for 6SlS, COA, BlR, PAGIBIC' C
etc.
38. Ability to douvnload information from existing Ceneral
and generate journal entries for input in Subsidiary ledge
39. Ability to download information for existing CL Applicati
input in Subsidiary ledger/T account of Payroll.
40. Prr:vide Module for journal entries for bookintl by Accou
YTD module & Subsidiary ledger/T account monitoring.4l.All Crid Reports can be exported to Text f:ile/Excel F
Excel
42. Maintains deducti of contributions and rernitta
ing and auto
payroll processi
nal, etc.
Itiple methods,
fringe benefitsoyer share based
classification (ta
uStments
, in hardcopy r
v. Fund, and ECC
Final Tax /EVAT/
heck, Branch
l, based on per
, DBM, Ombuds
er (CL) applica
& journal entrie
ing to be on-line
e. HTML or Micro
'v'
a5
on
for
ith
oft
Human Resource Info, System TOR
Page 1B of27
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MPhillppine Health Insurance Corporation
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43. Facility to put employee on hold to exclude from payroll pr
44. Ability to compute gross earnings, total deductions and nyear to-date).
45. Ability to compute salary adjustments, either a fixed amou
46. Facility for Take llome Pay Set-up, either fixed amount, p€
or based on u:;er-defined formula.
47. Allows payroll processing for a selected group of et
individual employee, if necessary for any of the transac
includes payrorll, differential, bonuses, etc)
48. Ability to comtpute back wages.
49. Automatically computes the approved overtirne and niEl
transactions of employees
50. DTR/ OT Computation
51. Computation r:f overtime premium will be based on policie
logs.
52. Ability to generate certifications on gross incorne; deductit
CSlS/ Philhealth/Pag*ibig contributions53. Ability to process initial salary for new employees (unlimitt
54. Ability to generate reports for payroll transactions on a
monthly/semestral/annual basis
55. Ability to generate payslips
56. With provisions for annualized computation of withholdinc
57. Provide list of employees paid with under /overpayment'58. Ability to generate all types of information a5 to: name; sa
59. Ability to generate statistics as defined by the user.
60. Ability to download data/listing of remittances per budget
61. Ability to generate details of payroll received/ processed femployee.
62. Can accommodate statistical queries without rreed (Wizarc
corne up with service program.
lces s i ng.
t payroll (period
rt, or percentage."centage of base
rployees, or forions (type of payr
t/Sunday differen
; and actual time
n5;
d)
tax
ary; status; etc
code.rr the year per
Type) for vendor
rd
Y'
tn
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H RISO B /lll. Benefits Managernent System
This module handles the management and monitoring of ben
awards and longervitY Pay.
l. Facilitates maintenance of employee file and their corresp
longevity awards transaction.2. Provides accurate and up-to-date information regarding t
longevity awards. Cenerates list of employees entitled t(
lonqevitv pa'/ adiustment on a monthly basis.
fits including loya
nding loyalty and
nployee loyalty an
loyalty award/
Y
Human Resource Info, System TOR
Page 19 of27
{$Mse
ffiPhilippine Health lnsurance Corporatlon
Facility to link with attendance and leave cnedits module tc
LWOP and adjust the date basis of loyalty and longevity b
Cenerates response to statistical queries without need forrevisions /e nhancements.
Ability to generate list of officers and employer:s entitled t
awards/longevity pay adjustments on a monthly basis'
monitor employee
nefits.rrog ram
loyalty
r-rRts00 9 tx. Career Dev't and 'fraining Info System
Module for management and monitoring of emplo'yee training
this module. The system should allow the PHILHEA'LTH to defi
per position and monitor employee compliance. Tlre system sl
PHILI-IEALTH to create/define competency standards and mon
employee on PHIL.HEALTH or QS defined standards.
l. Allows user to define position profiles and defiine must tra
position and minimum competency requirements.
2, Capture of enrployee's current competencies/skills with re
level.
3. Capture skill requirements and qualifications of a particuli
4. Abllity to match employee against job/position and identi'
required for employee to fulfill the requirements of the jc
5. Training Request Proce5sing, from employees, supervisor:
6. Ability to maintain database of External lnstitutions offerit
7. Allows definition of course objectives, prerequLisites, and t
each Training Course
B. Update employee skills and trainings for trainings attende
acq u i red.
9. Provides calendar of approved Training and Dr:velopment
dates and schedules of training and employere developmr
have been approved for implementation.10. Allows valicjation of eligibility of employee to be enrolled
prerequisites, qualifications, etc.
will be handled by
e learning standarould also allow
:or the compliance
ning requirement
evant competency
r job or position
/ training needs
b
g Training Service:
ourse content fdr
i and competency
lvents to manage
nt programs whicl
with reference to
S
rf
er
HRISO 0 X, Centralized Reporting System
This module allovrrs PHILHEALTH to find and analyze key busir
quickly and intuitively. lt provides an at-a-glance financial r€PHILHEALTH in the FlR, Payroll, Employee Loans and Contribu
and inventory areas with capability to drill-down into the real
ess informationpresentation ofion, accounts pay-time detail.
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Page 20 of27
Philtppine Heatrth lnsuranca Corporation
itial service res
e requests and
his module willpu rchase
xisting Email Syst
via email to
shall be accessed
this project.
ed hours)
ts can be easily
rated to then with the Shifti
f employee
to request for
allows. This modu
itineraries. This
nd managers toflexible assiqnme
Xl. Portal System/ Enrployee Self-Service.
This module will replace the existing manual clay-to-day emp
application of Learves and other HR processes at PIIILHEALTH.
utilized as a repository of employee leaves, reimbursement a
requisitions and actions. This will be fully integrated with the
enablinq workflow automation with electronic alert mechanis
employee or department concerned and approval cycle from i
to completion of request, Portal System/employee eelf-Servi
the employees using the Proximity Cards to be provided und
1 HR Application Aggregation2. Single Sign-on Capability
3. Contact lntegration, Forums and External Links;
4. lndexing and Search Engines
5. Document Library
6. Announcement, Tasks and Custom List
7. Scheduling and Calendaring
8. Content Management
9. Onlline Inquirl,:. Employee personal and work profiles
" Employee Tnaining Records
. Enrployee Discipline Record
. A,ttendance
. Benefits Rer:ords
. L,eave Application Records
. Overtime Retcords (Time rendered beyond lerTally manda
. Loan Transaction Records and Details
. Payroll lnformation
10. Allows Online Applicationr l*eave - The organization can define the typel of leaves i
will also allow application for official busine:;s travels or
nnodule is integrated with time and attendance and p
validated.r Shifting or lichedule Management - allowing employees
manage therir time schedules on line. The system allows
of schedules even on a daily basis.
. Daily Time Record corrections - The system is fully-intbiometrics devices and works in real-time. In combinat
Scheduling Module, the system allows full-automationattendance The DTR correction module will allow em
HRISOII
Human Res1urce Info, SystemPage 21 of27
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Philippine Health In$urance Corporatlon
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changes in tlhe DTR for valid attendance that are erroneo
total absence thereof.
Overtime Application - Time rendered beyond legally ma
applied and tracked online. This may be applied for payn
purposed only.
Online Approval - multi-level approvals. Allo'ws immediaor disapprove transaction appl ications onli ne.
Work-flow and E*mail IntegrationThe system is integrated with'work-flow. Using existing t
system should be capable to notify designaterC approvers
applications and due transactions or appointrnents'Online Employee Feedback and Suggestion Form
Allows users to send feedback and suggestions online a
to designated feedback admin.
Online Manual and FAQ'
Allow user-driven online publication of systems manual
should haver a module that allows the user tcl update the
new policy links, news or announcements'
Allows internet or intranet web-based Employee lnquiry
Pay Slips, Loan balances, Leave Balances, Earnings and bt
Prompts HRM to investigate abnormal delay in approval
t1
t2
1?
14
l{
16.
b
to appr!
rsly captured or a
rdated hours can
ent or control
SU peflor
-mail facilities,of any pending
sends the feedb
rnd FAQ. System
page design to shi
rf HR Certificationsnuses and KRAs et
f online applicatio
VE
ck
S.
HRISC) 2 XII. EXECUTIVE MANI\CEMENT MODULE
1. Module exclusivelv for the President and CEO a
Corporation.2. Access rights (View and Print) to track and view all HR
nationwide.
3. Module should have search capabilities
4. Shall have the capability to view and print not only HR F
Craphs and other Statistical RePo
Manaoement.
rd EVP/COO of
profiles of emplol
ofiles but also Chi
:s needed by
he
le S
,tS,
:he
HRISCI 3 II, CENERAI-
1 . Provides data maintenance
2. Datta archivinq3. Back-up and Restore facilities
4. At least 5-yeai data retention perriod for emplr:yee transa(
nurnber of years for employee records such as PDS'
5. Provides audit trail facility6. Accommodatr:s data query without need for service progr
:ions and unlimitei
m from provider.
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Blcl dETRICS SYSTEM
l3toM0 I The device should be lP-Based and can be implemente,C/installed
Office and Branch LAN/WAN infrastructures.sing existing Cent I
t3toM0( 2 The system can be implemented and integrated using existing corinfrastructLnres and allows implementation in real-time or schedult
branch connection. Allows implementation and integration using d
communication infra of PHILHEALTH including dial-up, DSL, cable,
rorate LAN/WAN
d depending on
ffe re ntor leased-lines.
lBlOM0 3 The device has user capacity of at least 1000 employee finger tem
atte ndance transactiorl.
late and 25.000
BIOMO t4 The device is capable of l:l or l:N verification mode.
BtoM0( 5 The Biometric system should also be capable to work in combinati
and Bar Corle reader.
n with RF/Proxim
[]toM0 System can be fully cutstomized to adjust to the requirements of t
integrated to proposed HR, Attendance and payroll system'
PHILHEALTH and s
13lOM0r \7 The system allows registration of employees to any devices and c;
templates at the central server. At the same time the system allow
push back biomeirics ternplates to remote sites or lociltion manu;
r integrate employ
Central Office toly or seamlessly.
e
BloMc) DB Allows Central Office to define employee access and restrictions t
devices or user rights (stlpervisor or ordinary user) from the HRIS
need of additional middlewarer process, or procedure.
specific device orDS form without t
ll5
BIOMC )9 Transaction logs are integrated and pulled toscheduled depending on the capabilities and
the centnal server inlimitation of PHILHET
'eal-time orLTH infrastructure
BIOMC IO Employee and Managers has the facility to view attendance logs u
svste m.
In9 the self-servic
ffi Human Resource Info, System TQR
Page 23 of 27
Phlltp p he tt ealth I nsu rance Co rpo ratlon
70. Ih,ISTALLATIOh.I & SUPPOR'T SERVICE REQUIREMENTS
Warranty period for thei application shall be thirty six (3t6) monthsstarting from the issuance of the Certificerte ofhardware/ecluipmenUperipherals, warranty period shall be for a miyears startirrg fronl the issuance of the Certificate of Acceptance.the system and hardware shall be free of charge ancl shallitems below but are not limited to the following:
Must successfully instilll, configure/aetup and implement all features oflnformation Svstem.
Re/lnstallation, setup, r:abling and re/configuration of the application,devices and other equipments provided free of charge.
Provide after sales suprport for the developed application, hardwarsystem and database software installed free of charge.
Outright rerplacement for defective hardware, devices or equipment within 24
of two (2) days free of c;harge.
Response to support re quest within 24 hours or a maximum of :Z days time.
Provide pro-active assirstance for three (3) years starting from the date of
Provides site visits, on-line telephone, and e-mail support within the warr
PhilHealth. On call support should be available 8 hours a dety (normal
5PM), 5-days a week (lMonday-Friday).
Provides consultation 1'or standard configuration, performance tuning and
the supporUwarrantY Period.
Bug fixes, corrections and minor adjustments free of charge during the
The winning bidder shall be the prime maintainer of the trardlvare and its
during the warranty period. Parts, maintenance units and backup software
times.
. Vendor is required to provide highly technical personnel to support the
trll.0. TRAINING
Training will consist of the two (2) classifications namerly the
trainor's training.
Full Technical 'fraining shrall be provided with 4 slots for lTMD and
shall cover but not limited to the following areas:
]::--, t rutttort ActuutLd rrru. JvrLcttt t vt\
Page 24 of27
r three (3) years
um of three (3)arranty for bothi consist of the
Human Resource
server, biometric
hours or a maximum
implementation.
period as needed by
ing hours - 8AM to
aster recovery within
nying software
uld be available at all
ical training and
ots for HRD and
!tu*
WP h i I i p p in e H ealth I n s u ranc e Co rpo ratl o n
Technical training on all technologies used for the project
Database Administration and performance tuning for Oracle 1 '1g;
Server adrninistration and configuration
Hardware and system installation, configuration and setup
Programming language/software and tools used in the course of developmen
Troubleshooting and repair of equipments to be delivered.
Design (HRIS software, network and HRIS database) in-depth training
uration of the technical training shall be dependent per item but s
(7) Working Days.
ull Trainer's Training on the use of the developed application shall
inimum of ten (10) Users from the HRD Personnel. The number of d
ining shall depend on tl'le scope of the training subjects.
DDITIONAL REQUIREMENTS
.1 Proponent's Project Management Team:
. $tructure
. Composition - N4mes and Position
, Qualifications/Crqdentials of Project Management Telam - List
l-lR Systems lmplementatiori & Deployment.
.2 Site Visit:
' Proponent may be asked to facilitate a Site Visit to Proponent's
a deployed/running HR Systems.
9.3 Proponents List of Clielntsl
Government iand Private Clients * With Running HR fiystems
Provide Client's Number of Employees and Offices/Branches
Human Resource Info, System TOR
Page 25 of27
I
I
not be less than
provided with a
s of the trainer's
in Government
Clients that have
GET
Phlllpplne Health lnsurance Qorporatlon
ILLING
he budget for this project is Fhp"5.3 Million.
JohnAdmin
AsprerSenrices Assistant C
Hu esource lDepartment
,ift
Management iSeryices
f-qa-4/&*s--Rey Gerdird C. Pefia
HumanHuman
Resource ement Officer llR
ing Approval: Cheryl 11. lanOfficer-i arge, Senior ManagerHuman Department
Approval:/\ ^/tUU{=,,.FF-Octavino QfsguerraSenior Vio6 President
Human Resburce Info, System TOR
Page 25 of 27
Ten Percent (LO%I of the Cost upon submission of Inception
- Deliverables w/ Timeline Accepted
Ten Perceht (LO%I of the Cost upon acceptance of System
Twenty Percent (20%) upon installation of Systemr and Com
of filot TestiFifty percent (150%) upon PhilHealth's Acceptance and
Ten Percept (10%) upon completion of warranty reckoned
date of PhilHealth's acce
One Hundred iPerpent (100%)of the cost upon fulldelivery of
biometrics machines - Delivered before Pilot Test
ffitsr-
MPhilippine Hpalth lnsurance Corporation
l Specifications :
0.88MM
TWENTY THREE (23) UNITIT BIOM
PROXIMITY CARDS - 5,000 Cards
firont/back of the card with a direct image or
slct ounch
Human Resource Info. System TOR
Page 27 qf27
,A,NNE
User
Int
A.. Techr l Specifications
Size : 85 (L) x 123 (W) x 43 (H) mm
pacity : 1500
I on Storage : 50000
bedded Proximity Card Reader
nications : RS232, RS485, TCP/P (UDP Protocol)
Power :5V2Acation time : <=2s
<:0,0001%<: lYo
Identi
Opera
Langu
ng Temperature : OoC - 45''C
ng Humidity : 20o/o-80Yo
: Multi-language
FAR:FRR :
EI. T
ThioDMar
ng Frequency:125KHZb card, print directly to the
for vertical and horizontalColor Glossy WhitePre-e ded with Unique IDStroope
flexible and resistant to cracking and breaking.ng"Iemperature: -45oC to 70oC (-50"F to 160"F)
C DEVICNS
I transfer printer
!:';:l:r''
Republic o/ the Philippines
PHI[.IPPINE HEALTH INSURANCE CORPORATIONCitystate Centre, 709 Shaw Blvd., Bgy. Oranbo, Pasig City, Philippines
Trunkline: +63.2.6379999
www. ph i I hea lth. gov. ph
BID BULLETIN
BIDDING FOR TFIE PROCUREMENT OF FIUMAN RESOURCH INT:ORMATION
In accorclance with Republic Act 9l-84, this bid bulletin is hereby issued amendingfollolving plovisions of the Philippine tlidding Documents on the Bidding; for the Pro
Resource Inrformation Systenn (lTB No. l-lRlS 2011-007-lT), viz:
ffi
ANt$.u6 tl
'YsTEMnd/or to clarify th:urement of Huma
iwl
6.1
On page iil3 : BID DATA SHEET
tnvitation To Bid Clause 5.4
Single Laryest Contract: The Bidder must have
completerC, within the period specifiedl in the Invitationto Bid ancl ITB Clause 12.1 (a) (iii), a single contractthat is
similar to this Project, equivalent to at least fifty percent
(50%)of the AllC.
For this purpose, similar contracts sh;rll refer lo t'Humon
R e sou rce I nf o r m ati o n Sy ste m."
lf an accumulated amount for nrultiple conltractsequivalent to at least fifty percent (50%) of the A'BC is
ALLOWAI!LE?
The BAC-ITR would like to inform the bidders of
The accumulated MULIlPLE CONTRA(percent (50%) of the ABC is NOT ALLO!
R.A. 9184 Section 23.5,1..3 (a) states th" The prospective bidder must have co
specified in the Invitation To Bid, a sin
the contract to be bid xxx,-..
a. The prospective bidder should h
(2) similar contracits and the agg
.should be equivalent to at least'
required xxxx..."
S equivalent to at leasIED.
t:rpleted, within the perl
e contract-that is simil;
re completed at least tlrgate contract amountsre percentage of the AE
he following:
fifty
o
d
to
a5
On page il7 : Special Conditions of the ContractGCC Clause 6.2i
(iii) Original Supplier's 1'actory insperction
repon;
ls this for the Eliometric Device?
The Technical Working Group (Tltr/G) would likrfollowing:
It is clarified that the factory inspectiothe HARDWARE DEVICES.
to inform the bidders
report shall be applica
the
le to
On page ll9 : Special Conditions of the ContractGCC Clause 16,1
o The bidders rnust ensure that the proposed !-lumanResource Infolmation System is compatible with theexisting equiprnent and software of PHILHEALTH.
What are thre Software and equipment used byPhilHea ltnr?
GCC Clause 17.3
r The subscription/maintenance period will be for a
periocl of tlrree (3) years.
The BAC-ITR and the Technical lA/orking Groupthe bidders of the following:
PhilHealth is currently using MicroscLicenses, lP-VPN and Solaris for DatabiVirtualization is implemented by PhilH
-'t This particular bullet is hereby DELETED.
I lrtris item already was alreacty covered und
J rrusrnlmroN & suppoRr sERVtcE REquw
(TWG) would like to i
t OS and Oracle Data;e.
alth.
r ltem No. 5-:MENT).
orm
ase/
\r\
(
a\
\..1.
\
I
\
C
n*t
\I
.1,
Phlliqpine Health Insurance Corporation I Bid Bulletin for the Procure ment of Human Resource Infornatlon System (lTB HRrS 2011-007-tT)
;
")
{i:'':l: :L il:r' iiilii
TTx
On
Iteusi
un
likr
page 41 : Tech
fn 1.1, Bullet ii
;"rg the latest '
ess glfierwise r
! IBM Lotus Pla
icalSpecifications
: The application shall be devllopedersion of Java EE platform or .NET
iated. Are other PLATFORMS allQwedform?
The Technical Working 6roup (T\rllc) would likefollowing:
- The application shall be developed using
EE Platform or .NET frannework or llexpresslv stated. Provided that such pla
Active Directory using Microsoft Exch
additional cost and licenses to the Corp
require Management other than Microsol
o inform the bidders c
the latest version of .
Vl Lotus Platform u
forms will connect t(nge and shall entairation. Also it shoukExchange.
the
rVA
ess
theno
not
On
a
page 44 : DELI]
Soft'arare
a
o cqmplelin softcopv a
o Tools ardevelopmenlprogram mal
o lnstallat:
kiosks and fio Migrateir1rplementat:
o TwentV
o
Apl
a
o Five Thc;
o
o
.iob Desr
.Job-Levrt
o - Disaster
following arer
A. Prever
B. Operal
C. RecovriF) St rooe<l
ERABLES OF THE WINNING BIDDIER
Full Application System SourceCodes (to be governed by theIntellectual Property and Non-Disclosure Agreement- see
attached Contract AgreementForm, page 66) A separalereadable format (PDF Format) ofthe Application System SourceCodes shall be provided also.
Open Source Code:; for thelication System(eports.
Tools used for the design,
development and testing of theapplication such as subversion andothers.
l documentation covered by this'l-ORd hardcopv format (in two copies)
J Equipments used in theof the application and necessary forrenance
:n, configuration, setup of servers,gerprint/ca rd readers.
database that will be used in the)n.
'hree (23) Units Biometric Devices
sand (5,000) pieces Proximity Cands
riptionsI Competencies
Recovery Plan- must cover ther5:
:ive Measureonal Procedures
ry Procedures
ed Test Procedures
It is clarified that PhilHealth is l\OT AMENABL]
Source Code on ESCROW. Said Application Sot
custody of a PhilHealth Officer to be identifiecgoverned by the Non-Disclosure Agreement. Ishall not be in any way modifierd by PhilHealttwarrantv period but can be access and/or moconditions as stated in page 69r Article ll- 50UPROPERTIES SECTION II.
)
This particular bullet is herrebv DEIETED"
(lt is also further clarified that proponents sthe Tools (Name and Version} used for the <
testing of the application).
This particular bullet is herrebv DELETED.
that proponents shall furnish FhilHealth tVersion! used in the development of thenecessary for program maintenance.
The term "KIOSK" and fingerprint/cardThe Eiometric Devices as indic-ated in Pa
The BAC-ITR and the TWG would like to inform tl
)
The Biometric Devices should have
Proximity Card Reader as indicated in Pa
4.
Only Blank Cards shall be delivered.PhilHealth. Proponents are also hereby i
cards should be pre-encoded with uniqurSection 1.5ltem B Bullet No. 6.
I The proponents are herebrt clarified thaI the functionalitv/caoabilitv' (Best nractic,
to putting the Applicatirce Code shall be underlater on and he/she sha
re Application Source C
during the three (3) yea
ified under certainCE CODE and INTELLEC'
all furnlsh PhilHealtheslgn, developmentbn(
t is also further clarifi,re Tools {Name andrpplication and
eaders means the sanre 44 Bullet No. 9.
e bidders of the followi
an integrated/embee 43 Section 1.5 Bulle
'rinting shall be donrformed that the proxlD as indicated in pat
these items shall relpreferably) of the sy
atching based on the
of the Bid ProposalSTER RECOVERY PLAN
D rt Rnnm 1 4fl? 1 qth
ao
n
he
oe
Je
JAL
ded
rtotem'tatl
rbe
ar
No.
bynityr45
J with regards to Competenr:ies and Job-l\to be provided by the End-user.
The Disaster Recovery PIAN will be parsubmitted. PhilHealth lrave already a DlS/
The BIOMETRIC DEVICES will be DELIVER
llgrstate Centre Blds., 709 Shaw Blvd., I
inelic.ated in Paee 37 Sectiorr 4.2 under De
rsis Citv, Metro Man r as\
(nnd f)nrrrmenfq"
Health lnsurance corporation I Bid Bulletin for the Procurernent of Human Resource Inforrxtation System (tTB HRrS 2011-007-tTl
l
On page rl5: ltem No. lll PROPONENT QUALIFICATION
MINIMUN4 REQUIREMENT FOR THE CONTRACTOR
No. 3. Has implemented a complete and fully integratedHfl Soluticn pachage and biometric-based timekeepingsystem tc a company with more than 5000 employeesand 20 trranches nationwide in a centralized arnd/or
dercentrallzed mode. lf the number of BRANCHES ciln be
modified and not llimited only to 20 bnanches?
The BAC-ITR and the TWG would like to inform
The requirement for the l!0 branches ir
proponent meet the required 5000 employr
The proponents are also lhereby infornprocessing must be operational in DECI
System. (See attached " Annr:x A")
re bidders of the follorrl
REMOVED as long:s
d that the branch p
ITRALIZED or CENTRA
rg
the
yrollIZED
I
On page ,I8: HRlS003 ltem 24
Facility to caplure complete service records ofernployerers and €ienerates corresponding service r,ecord^
reports. Moreover, the system provides means tocapture rrot onl'y the services and movement withinPhilHealtlr but also the services rendered by employeesfor other Government Agencies.
The TWG would like to inform the bidders of thr
It is clarified that the system must be abl
from scanning devices or from a file and lin
Example:scanned images of the 201 Folder or Perscto employees in the database for fadigitized/sca nned images.
following:
I to capture scanned ir
It to the Database.
Inel File Folder can beI and Instant retrle!
ages
rkedlof
On pager li0r HRlS005
V. PS WE(:ARE (fVledical Claims) ModuXr-'
This module will allow for processing ofreimbursr:ment and payment of medical claimsand/or should be able to integrate withPt'llLHEhLTH's current (PS WE CARE) Medical Claims
Module
1. Accurate information on all employees ofCentral Office, PhilHealth Regional Officeand Service Office.
2" Systenratic and on-line processing ofmedical claim transactions.
3. Provides facility to generate actuarial,
_ daily, rrf edical and other reports, Format ofexisting reports must be considered.
4. On-line transaction of data entry, inquiry,and report generation
5. Providgs facility to process medical, eentand dental records.
Provide:; facility to maintain records and inventorymedical consumFrtion,
of
The TWG and the BAC-ITR would like to inform 1
- lt is hereby clarified that the PS WE (
capability to pull/extract/diownload dataMedical Claims Database anrl process payn
re bidders of the follow
tre Module shall havrom the current PhlllInts thru the Payroll Mr
rt:
theralthlule.
On pager li4: HRlS0L1
Item No" 12
Singler Sign-O n Capability
The TWG and the BAC-ITR would like to inform
It is clarified that the Employees carinformation or system/moclule using his,1
into account his/her security'access level.
te bidders of the follotl
access thru Portalrer log-in credentials '
rg:
vEB)
king
Orn pager l;5; PORTIAL SYSTEM/EMPLOYEE SELF-SERVICE
ITEMS 4 {i B
lndexing; ilnd Search Engines
Content A4anageinent
The TWG and the BAC-ITR would like to inform
Search Engines shall be internal to the systr
re bidders of the follow t\
l\l
4t1t
JPhillppine Health Insurance corporation I Bid Bulletin for the Procur€ment of Human Resouice Infornlation System (lTB HRls ?011-007.rT)
t ,i,
On page 57: INSTALLATIONINSTALLATION & SUPPORT SERVICEDrnl llaF:N/lEf\lTQr\LqvrrrL.r,rLrrrJ
Qarf in n ri
Warranty periqd for the application shall be thirly
six (36) monthE or three (3) years starting from
the i:;suance of the Certificate of Acceptance. For
hardware/equipment/peripherals, warranty
periclcl shall brd for a minimum of three (3) years
startirrg from the issuance of the Certificate ofAcceptance. Warranty for both the system and
hardware shalf be free of charge and shall cover /consist of the iitems below but are not limited tothe following 4xxx....
The Tll/G and the BAC-ITR would like to inform
- lt is further clarified that the WARRANTY
Hardware shall be THREE (3) YEARS.
bidders of the foll
On page !i7: SectTrairring will t of the two (2) classificationsnann ely thetrainjng.
hnical training and trainor's
Full "n-echnical Training shall be provided with 4slots for lTMp and 3 slots for HRD and shall
cover but no! limited to the follouring areas:
r Tecfinical training on all technologies used
for t re proje{to Dat;jbase Administration and perfornlance
tuning for Oracle 11gr Servtr administration and configurationr Har4ware and system install,ation,
conflguratiol and setup
The TWG and the BAC-ITR would like to inform
- The venue for the TRAINING shall be at theCity.
e bidders of the
Head Office,
Clarification on l:
the FroJect.Server $pecifications to be used ln The TWG and the BAC-ITR would like to inform
- Front-end Servers (x86 Architectureconfigured in Virtualized Environmentplatform of any size or specilfications.
- Back-end Servers (SPARC Architecture)which support the Oracle 11G Database.
bidders of the
on HP Blade
on Oracle Sun
to submission of
November L6,?QtL.
e, Opening of Bids wi
Rent,inders:
The BAC-lTR l/vould like to remind the Bidderr/s to double check the eligibility requirementsproposars.
This hid bullqtin shall form part of the eligibility and technical bid proposal to be submitted
The deadline for submission of bid proposals will be on November t6,20LI, 11:30 a.m. Likewi
comn]ence 0n the said date anrl time.
Philippine Health Insurance Corporation I Bid Burlletin for the Procurement of Human Resourc€ Inforrnation System (lTB . HRrS 2011-007-rTl
::a::t,'::):.j
Those bidd s who obtained lthe bidding doguments for this proiect and would not subrn their respectiveproposals November 16, 2011 must submit a letter of non-participation stating their s at the Office of tSecretariat
before 5:00
Receipt
lssued this
the Bids and Avuards Committees. The letter of non-participation must be to SBAC on.m. of November 16, 2011. Bidders are also hereby reminded to bring the copy of the
for the Bid Document.
day of Novemlcer 2011.
Vice-Chairperson
EVANGELINE F. RACELIS
/'\ *"To7(h,l (M,__rvr-ARro s. MATANGU I HAN
Member
M^^-r"-CYNTHIA D. CORVITE
Member
ATT\" CHELO ANNE CRUZ-DEOCAMPO
Member
Health Insurance Corporatlon I Bld Billletin for the Procuremont of Human Resourc€ lnformation System (lTB
CH ERYL
. HRrS 2011-007-rTl
rffi
ANNEX
I\,IOTE:
Processing SetUp (Decentraliaed [4ode of Processing):
* Head Office processes its payrpll indepehdently from Regional Offices.+ Every Regional Offices'proces$es its payroll independently from the Heiad Ofiice.
proposed HRIS System s,hall be flexiblE that it can process the payroll in 2 Moders without
to the system:
A. Decentralized Mode (Current Set-Up) as stated.B. Centralized Mode - Head OfiiQe can.process all Head Office and Regional Offices
and Regional Office Locations:
Office
Centre Bldg. 709 Shaw Blvd. Ptlqig qity
Regional Office - NCR
Mede ITC Building Quezon Ave. Q,C.
Regional offlce - |
speracion Bldg. Dagupan City, Pangasirlan
Reglonal office - ll
he Buildor's Plac6, Tuguogarao City
Reglonal Offlco -rlll
Fernando CIty, Pampanga
Reglonal OfficE - lV-A
J Square Building, Lucena CitY
Reglonal Offlca - lV-B
Bldg, Batangas City
Reglonal Offlce - V
ST 3 Bldg. Legaspl Clty
Reglonal Offlce - Vl
iestic Bldg. lloilo City
Reglonal Offlce -,Vll
Peak Tower Gorordo Avs. Cebu CltY
Regional Offlce - Vlll
ytingkoc Bldg, Tacloban CitY
12,
13.
14,
ilHealth Rsgional Office - lX
BGIDC Corporate Center, Zamboanga Oity
PhilHealth Reglonal Office - X
Trinidad Bldg. Cagayan De oro city
PhilHealth R6gionalOffico - Xl
RC Reyes Bldg, Ecoland, Matlna CitY
PhilHealth Reglonal Offico - Xll
Plaaa de Espanol Bldg. Koronadal Ciiy
enhancement or
Resilon tOffice - CAR
SS Bl{9. H,arrioon RoaC, Eeg.uio city
Eegionq,l ofnce - oA.RAGA
Bld,g. J. Rosales Av€r Butua,n Cily
Reglgnq| Office - AR,MM
Eldg. O,Frnpfla St. Marawi City
&".
ffiffi
P'Ntle;<
Repullic of the Fhilippines
PHILIPPIIN E HEAL,TH INSURANCE CORPORATTIONCitystate Centre, 709 Shaw Blvd., Bgy. Oranbo, Pasig City, Philippines
Trunkline: +$3.2.4417 444
www. philhealth.gov.ph
IUOTICE OF AWARD
Date lssu J*lunn.Y 31, Q,042
MT. EM G. FEDERIZO
Prelsident
coSMoT PHILIPPINES, INC.
Cosnnot Center77t6'1, St. P I Street, San Antonio Village,
(02) 403-e811
) 6se-6554
enzo:
sed to notify you that y<lur bid proposal for the bidding on the of Human
formation Systern for thr,' execution of Cosmotech Philippines, lnc. at Contract Price
to Five Million One Hunrdred Eighty Nine Thousand pesos (PhPs, ) is hereby
Mal<ati
T
Telefax: (
Dear Mr.
Wr3 afe p
Resource
equ rvalen
acaepted.
You are
and am
reby required to provide withirr ten (10) calendar days the pertormance
nt stipulated in the Bid Documents of the said procurement. Fai
security shall constitute sufficient ground for cancellation of the
in the formto provide the
and forfeiture of
the bid rity.
Very truly u rs,
P. BANZON
President Chief Executive Officer
Conf
NOTICE OF - Procurement of Hurnan Resource lnformation System
1.,n
I
1
SU ECT
p(Nhr.e)(
,-4-P;uftl'
Perforrmance Security of Cosmotrsch Phili ines,lnc.
for your appropriate action heneto originalSECURITY of Cosmoterch Phili lnc.
bidder for thb Procurement of Human Rersource rmationm describecl as follows:
uilytheof
FORMREF NO.ISSUED B)'DATEAMOUNT
Performance BondBD-G13-HOM-0036937Prudential GuatanteeFebruary 6,2012PhP1,556,700.00
(30% of the Contract Pricre-PhP5oL
i'il
ilI
ffi
ilil
ifl
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ii
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-- do. p6G[3t-]l(lt-(m3fie37
KI$OW AT,T, UNU BY 'ITIE$A PRE$ENT$:
COgnfOfnC[ PUIIJIPPINES' INC. of C0$t\'tglmCnSITTDET
edy orgmrizsd nnd cdsttnggde1:g\hlll.I? .f tr-t r' ---J --W ,
as SITRETY: o* h"H md ii""ty bouild tr.rro- PIIIL|PPAnE,TION m of,i,rcnn inL tbc sun of itnsos: ory nF"ryoH
;,rlrurl mlr,Dnrb oI{LY (r15so'7oo.0o) Philiprpinc qTrymv,
rhr COXUNOJV,SOT' tNTS OBIJCATION ARE AS N)I.uOWS:
TtruIEruAq, thle bond lr r(lntlable onDemand"'
rhonnml ECIlvs'f,t' g*"t{!PIH g19$'dv undtr ftirrrdrat runh rf P3sos; oNE nad"irunv FrvD Hd16nm nxTY s[x rrONLY (Php 1r556Jtl0.OCI)' PhlHpplm Cururry;
I\IIIEREAS, said oBtICFn f€quirs$ seiil PRINC,PAL q gry,t a good. r
*n"a*rlr,-il.*"j*r*- n U -nf+tthful|"of*"t** mrhispct of ssid contrlct
4owTtIEREroRn,.fkPRnlCxPAtshsllwellodftuly.pmformcovgf,rmrts, te11ns, "*raitio*"itJ "$*,*runm*-utip"tntua
in ssid confrs't tlun' this
cltherwisd it shnll remnin in full fofrbc snd offecl
IN \,vITNEss wIIIiREotr, W6 hsvs set orrrhards this (Fflr dqrof r
PRIJDANIIALco$i\4ortcrr Pfl ilPa$m$,, INC.PrinciPal
By:
fl"il6/ilN]IAl{OPAE$$)ENT
By:
$lgned ln the Pnescnce sl':
On this 06th day of Fe,bruary 2012, personally appearrd
M/II.RIA RolrIZA, LINDA P. f'$DERIZOICELESTINO L. ANCCUIA LACUIO-FLAMIF{ANOPNUDENTIAL C UARAI{TAE,ANDASSURAF{CE INC.
n$nunlrc oF nrrn Prfir;rrPmnsl s.s.crTY oF MAKATI )
l/nIldID. No,
0}359064$s31301374!3cr-000764!1
Istued on Isrued at
Jm 0$,2011 Ma[utl Ctty
l,xt12
No. al
ktrd*n to me to be the same persons who execuhd tho foregolngackirowledged to me thnt thA $:rme ls thelr frsa and voluntsry nct andvohirntar-v act and deed of the corporadon thuy rcprclcnt
/--\
2012
rt andthefrseand
uoi. No.Pado No.EogkNo.Serfes of
Ms./lVlr. GUIil. LAGUIO-FLAMIh{IANO and L. ADIG
GUARANITEE AND AS$T'RANCEIITrc. w|th TIN 047 -8tri}
duly sworn, state an{ dlepose that PRIIDE}ITIAL GUARAI'ITEEl" ir ncfirally worth flrd ramount spcclfled In tht foregoirng under
LLION FIYE IIT.IFIDR]UD-* FIF'TY SD( THOUSAI\ID SEYENY (Php 1,556,?00.d0) Fhilippine Currency, over and nbove just debts
and property e*empt lrom executlon.
IGFLAMINIAI{O(AfilanUs )
SIIBSCRIBH} ilYD S$rORN TO before me thls 06th day February 20[2
Makati, Phitippines, Afft4nt/r having cxhibitd to me their lralidindicatcd.
AryTNESS MT E[I\D AND SEAL.
D{c. No.FdWe No.BqokNo.
347
rl, ml2oR.
ATTY.
]i.
i
Definitions
1.1. In this Conttact, the following terms shall be interpreted as indicated:
(a) "The Contr:act" means the agreement entered into berweenand the Sr.rpplier, as recorded in the Contract Form si
including all attachments and appendices thereto a
incorporate,d by reference therein.
(b)
(.)other materials and/or general support services which the S
provide to the Procuring Entity under the Contract.
(d) "The Servi,ces" means those sefvices ancillary to the supplyas transporrtation and insurance. and any odher incideninstallation., cornmissioning, provision of technical assistanc
(0
(g)
such obligations of the Supplier covered under the Contract.
"GCC" ffreans the General Conditions of Conttact containe
"'The Suprriier" means the individual contracl;ot, manufafirrn supplying/manufacturing the Goods and Services undnamed in tlhe SCC.
'fhe "Funding Sioutce" means the organizarion named in
"The Project Site," where applicable, means rhe placeSCC.
"Day" fileans calendar day.
0,
(1)
0)
/1,\
0)
(") "Verifred Fi.eport" refers to the report submitted by the Ithe I*Iead of the Procuring Entity seting forth its findingsgrounds or callses for termination and explicitly stating itsthe issuanc,e of a Notice to Terminate.
Section I!'. General Conditionrs of Co
"The Conl:ract Price" means the ptice payable to dre
Contract fc'r the full and proper performance of its contrac
"The Goo,Cs" meafls all of the supplies, equipment, mac
"SCC" means the Special Conditions of Contract.
"'lhe Ptocuring Entiry" means the organization 'purch
named in the SCC.
"f'he Procuring Entrry's countly" is the Philippines.
The "E,ffective Date" of the contract will be the date ofof the Notice to Proceed or the date orovjded in thePerforman,:e of all obligauons shall be rec-koned from theContract.
Page 26 of 72
tfact
Procudng Entiryby the parties,all documents
pplier under theobligations.
rnery, sPare parts,required to
f the Goods, suchservices, such as
training, and other
in this Sect-ion.
ng the Gocds, as
ret distributor, orr this Contract and
the
of laces named in
ipt by the Suppiierto Proceed.Date of the
ouce
lemenring Unit toto the existence of
mmendation for
.J
gg4gryc *P"
fective
:\t\
\mM) \n
the
t
, tli'rl ii:'':;i
Oorrupt, Fraudulent, Collusive, and Coercive Practices
Unless otherwise provided in tl-re See, thecontractof,s, or supprliers shall observe theprocurefirent and executjon of this Conffact.Enuty:
"colllusive pfactices" lneans a
mor,e Bidders, with or withoutdesigred to establish bid prices
:'" ''i
2.
(n)
Procuring Entity as
highest standard ofIn pursuance of this
dehnes,
(1)
for dre pulposes of this provision, the terms set forth
"cortupt practice" means behavior on the part of ofor p'rivate sectors by which they imp:roperiy andthernselves, others, or induce others to clo so, by misin whicl-r they are placed, and it includes the offerinor soliciting of anything of value to inlluence theoffrcial in the procurement process or in contract e
on behalf of the Govemment, into any conrnanifestly and grossly disadvantageous to the same,public ofFrcet profited or wili ptofit thereby, a
ptovided in Repubhc Act 3019.
(ir) "fraudulent Dfactice" means a rrrisrepresentation ofinfluence a Procufeffrent process or the executiondetriment of the Procuring Entiry, and includesamong Bidders (pdor to or after bid subrnission) de
bid prices at artificial, non-cornpetiti'".e levels a
Procuring Entity of the benefits of free and open
(ui) scheme or arrangemthe knorrrrledge of that artificiral, non-com
(r") "coerrcive ptactices" freans harming or threateningindir:ectly, persons, or their property to i:nfluence theiprocurement process, or affect the execut-ion of a
fo) "obsttuctive practice" is
(aa) deliberately destroying, falsifyi:ng, alteringevidence material to ^n a<Jministrative
investigation or making false statementsorder to materially irnpede an adrninistratiinvestigation of the Procuring Enutygovernment /foreign or international financiallegations of a corrupt, fraurduient,practice; and/or threatening, harassing orparty to prevent it from disclosing its knorelevant to dle administrative proceedingsftom pursuing such ptoceedings or investi
(bb) acts intended to materially irnpede theinspection and audit rights of the Procurforeign goverflment /foretgn or interninst-itution herein.
Page27 of72
as the bidders,thics during the
, the Procuring
as foilows:
ials in the publictrlawfully enriching the position
giving, rec'iving,tion of any such
utlon; enteflng,or transaction
hether or not tiresirrrilar acts as
facts in order toa contract to the
slve Dfacucesto establish
to deprive thetition.
berween fwo orProcuring Errtity,titive levels.
harm, directly orparucipation in a
af'
concealing ofproceedings orinvestigators inproceedings or
or any foreigng instirution intoive or collusiveintimidating anyedge of firattefs
r lnvesuEauon of
exercise of theEntity or any
ttonal financing
kI
I
(b)
it',
will reject a proposai for award if it deterrnrnesfor award has engaged in any of the practicespulposes of competing for the contract.
that the B er recommendedmentioned n this Clause for
vailable underwith any of
ts and recordsrs appointed by
e Republic of the
the binding andqpretarion of thisto this Contract
2.2. Further the Funding Source, Borrower or Procuring Entity, as app riate, will seek
.r,
4"
irnpose tihe rnaximurn civil, administr-ative andf ot criminal penaltiesapplicable law on inriividuals and organtzarions deemed to be invoLpractices mentioned in GCC Clause 2. 1(a).
fnspection and Audit by the Funding Source
1I-he Suppher shall permit tl,Le Funding Source to inspecr the S,upplier'spelaring to the perfoflrrance of the Supplier and ro have them audited bythe Funding Source, if so req'-rired by the Funding Source.
Qoverning Law and l-anguage
4.1. This Contract shall be interpreted in accordance with the lawsPhiJippines.
!1.2, This Contract has beren executed in the English language, which shallcontrolling language for all matters relating to the meaning or intContract. All con:espondence and other documents pertainingexchanged by the par:ties shall be writteh in English.
5. Notices
D. t.
(t
6. cope of Contract
6.1,
A Parry rnait change its address for notice hereunder bysuch change pursuant to the provisions listed in the SCC
giving the er Paty notice offor GCC Cla 5.1.
Any noti.ce, request, or consent required or pertnitted to be given rrrade pursuant tohall be deemed tothis Contract shall be in writing, Any such notice, request, or consent
have been given or made when received by the concerned party,through au authori:red representarive of the Party to whom the
ther in person or
addressed, or when $ent by registered mail, telex, telegram, or facslm to such Farty atthe address specified in the SCC, which shall be effective whenreceived or o11 the notice's effective date. whichevet is later.
The GOODS and trLelated ServicesSchedule of Reqliretnents.
to be ptovided shal,l be as soeci ied
'6.2 This Contract shall includebe reasonably infenred as
all such items, although not specificallybeing required for its completion as i
expressly mentionedl herein. Any additional requiremernts for theContract shall be provided rn the SCC.
Subcontracting
t.1, Subcontracting of arLy poftion of the Goods, if allowed in tl-re BDS,Supplier of any liability or obligation under this Contract. Th,responsible for the acts, defaults, and negligence of any subconservants or workmen as fully as if these were the Surpplier'snegligence, or those of its agents, servants or workmen.
entioned, that cansuch items were
Supplier will beactor, its agents,acts, defaults, or
7
\,^.I
t
Page28 of72
.tothet]-re
munlcauon ls
ered and duly
Section VI.
ion of this
not relieve the
\
Y\
{
'r,.t il
7.2. Subconttactors disclo,sed and identified during the bidding may be t
implementation of this Contract, subject to compliance rvith the reqand the approval of the Procuring Entiry.
{rocuring Entity's Responsibilities
q1 Whenever the performance of the obligations in this ConLtract tequ
q.2. The Procuring Entity shall pay all costs involved in theresponsilbilities in acc,crdance with GCC Clause 6.
I{rices
t.t, For the given scope of work in this Contract as awardedFtxed prices, and therefore not subject to priceimplementation) excerpt under extraordinary ckcumstanc,esthe GPPB in accordance wrth Section 61 of R.A. 9184 andin this Clause.
quoted by dhe Supplier r
frorn a Change Order i
aymenr
0.1. Paymentr; shail be maLde only upon a certification by the llead of thethe eFfect that the Goods have been rendered or delivered in accorda
of this Contract and, have been duly inspected and accepted. Eapproval of the President no pavment shall be made for {rervices notsupplies and materials not yet delivered under this Contract. Tenamount of each payrrrent shall be retained by the Procurin,g Enuty towarranty obligations r:ndet this Contract as described in CICC Clause 1
0.2. The Supplier's request(s) fot payrnent shall be made to the Procutiaccompanied by an invoice describing, as appropriate, the GoodsServices petforrned, and by documents submitted pursuant to theGCC Clause 6.2, and upon fulfillment of other obligations stipulated
0.3. Pursuant to GCC Cllause 10.2, payments shall be ma<le promptlyEntity, but in no case later than sixty (60) days aftet submission of an
the Supplier.
0.4. Unless otherwise provided rn the SCC, the currency in whichSupplier under this Contract shail be in PhiJippine Pesos.
vance Payment and Terms of Payment
11 Advance payment shall be made only after priot approval of the P'exceed fifteen percerit (15%) of the Contabt amount, unless othPresident or in cases allowed under Annex "D" of fu\ 91184.
1,.2. For: Goods suppl-ied 'frqrn
abroad, the terms of payment shall be as fo
Page29 of72
q$$b,
8.
qr
obtain perrnits, approvals, import, and other licenses frc,m local pubPtocuring Entity shall, if so needed by the Supplier, maLke its bestSupplier in complyinp;with such requirements in a timely and expeditr
all bid prescalation
Prices cl-rarged by the Supplier for Goodsthis Contract shall not vary from the pdcesexception o( any cha.nge in price resultingwith GCC Clause 29.
deliveted ancl / c>r services
10.
]t1.
and uponits IRR or
anged during thequalifications
that the Supplierc authorities, thebrt to assist the
mannef.
ofmance
are considetedduring conu'act
ior approval oft as provided
performed underits bid, with the
ed in accordance
with the termswith the prior
t rendered or fort (1,0o/o) of the
er the Supplier's
Entity in wdting,delivered andf or
provision forthis Contract.
the Procuringvoice or ciatm by
t is made to the
nt, and shall notdirected by the
$P
ry
of its
ng Entiry to
.t)
\
i::,:i it:; i'. '
T2,
13.
(4.) On Contract Signatr-rre: Ten petcent (10%) of rhe Conu-actwithin sixty (60) days from signing of the Conrract andclaim and a bank guarantee for the equivalent amount validdelivered arLd in the form provided in Section VIIL Bidding
(b) (70"h) of the Contract Priceafter dre date of receipt of t
(i) through (vi) speciFred in t
/c) On Acceptzrnce: The remaining twenty percent ('207o) of thebe paid to the Supplier within sixry (60) days after the dateacceptance and insoection certiFrcate for the resoective dePtocuring llntiry's authorized representative. In the event t
acceptance certificate is issued by the .Procuringreptesentative within forty five (45) days of the date s
receipt the Supplier shali haVe the right to cllairn paymenrwenty percent (20%) subject to the Procudng Entity'sreason(s) fcrr the failure to issue documents (vii) and (vrii)SCC provis:ion on Delivery and Docurnents,
11.3. All progress paymerlts shall first be charged against the advance payhas been fully exhausted.
Taxes and Duties
The Supplier, whether local ot foreign, shall be entirely responsible for all r
starnp duties, license fees, and other such levies imposed for the r:ompletion o
Performance Security
13.1. Within ten (10) cale,ndar days from receipt of the Noti<;eEndry but in no case later than the signing of the contractBidder rilhall furnishr the performance securify in any tlhe
Ciause 33.2.
by botlr
On Deiivery: Seventy percelrtSupplier wirrhin sixty ((;0) days
submission of the documentsDelivery and Documentq.
In case o[ a reduction of the contract value, theproportional reduction rn the original performance
1.3.2. "fhe performance securiry posted in favol of thethe event it is established that the winr-ring bidderunder tb,e contract.
Procuring Entity
13.3. 'fhe performallce security shall remain valid untjl issuanr:e by the PCertificate of Final r\cceotance.
I J.+.
Supplier after the issuance of the Certificate of Final Acceptance subjconditions:
There are no pending claims against the Supplier or the surethe Procurirng Entity;
(b) The Suppiiei has no pending claims for labor and rnaterials
G) Other terms specified in the SCC.
The perFormance security rnay be released by the Procuring Entity
of Award
fotms p
is in default in
Procururgsecuflry, pfov
(o)
13.5.
Page 30 of 72
e* Ilq
shall be paidsubmission of a
til the Goods areoffns.
ali be paid to theGoods and upon
SCC orovision on
ract Price shallsubmission of theery issued by thet no inspection or
's authorizedon the rielivery
of the remainingvetification of thes described in the
until the latter
.e necessary [axes,tiris Contract,
the Procuringthe successful
ibed in the I'IB
I be forfeited inof its obligations
ring Er-rtiry of the
d returned to thet to the following
company filed by
ed against rt; and
siraii allow a
that any such
tltyed
r{
r, ' ;1,
14.
reduction is more th;an ten percent (10%) and that the aggregate ofnot rnore than fifty percent (50%) of the origtnal performance securiry
Use of Contract .Documentri and Information
14.1. Ti-re Supplier shail l:rot, except for putposes of petfo'rming theContract, without the Ptocuring Enrity's prior written consent, disclany provision theteof, or ally specification, plan, drawing, painformation furnished by or on behalf of the Procuring Entity. Any sr
be rnade in confidenr:e and shall extend only as far as may be necessasuch performance.
1J) Any document, otirer than this Contract itself, enumerated in GCCremain the property of the Procuring Entity and shall be refurned'Procuring Endry on compledon of the Supplier's perforrnance underrequired by the Proctrring Entity.
It5i. Standards
The Goods plovided under this C<lntract shallSection VIi. Technical SpecificaLions; and, whenauthoritative stan,rlards appropriate to tl.re Goods'llatest issued by the institution concerned.
fnspection and TestsIt6.
confotm to th,e standardsno applicable standard is
country of origin. Such
1,6.1. The Procuring Entir,l or its representative shall have the right to itire Goods to conf,trrn their conformity to the Contract specificationstl-re Procuring F,ntity. The SCC and Section VIi. 'Iechnical Speci
what inspections an<I/or tests the Procudng Entity reqr-rires andconducted. The Pto,:uting Entity shall notiS' the Suppher in wtiting, iof the identity of any represerrtatives retained for these putposes.
16.2 If applicable, the inspections and tests may be conducted on the por its subcontractor(s), at point of deliveq', and/or at the goods' ficonducted on the prr:mises of the Supplier or its subcontractot(s), alland assistance, inclu,Jing acce$s to drawings and production data, sh
the inspectors ,rt no charge to the Procuring Entiry. 'I-he SupplieProcuring Entiq' with results of such inspections and tests.
1().-). T'he Procuring Entrr,g or its designated representat-ive sha'Il be entitiedand/or inspections referred to in this Clause provided that thebear all of its own costs and exbenses incurred in co:nnection witincluding, but not Lnrited to, all traveling and board and lcdging expe
i|6.4. The Ptocuring Entitlr may r:eject any Goods or any part thereof tiratand/or insoection or do not conform to the sneciftcalions. The S
rectify or teplace sucfi rejected Goods or parts thereof or make alte
rneet the specifications at no cost to the Procuring Entrty, and s
and/or inspection, at no cost to the Procuring Ilntity, ulpon gtving a
GCC Clause 5.
il6.5. The Supplier agrees that neither the execution of a test a.nd/or inor any part thereof, nor the attendance by the Procuring J0ntity or itsreiease the Suppliet from any warranties or other obligations under dri
Pnge 3l of 72
.rltu-
ch teductions is
ligations in thisthis Contract, or
, sample, orh disclosure shall
for purposes of
Clause 14.1 shallall copies) to thehis Conffact if so
ntionedentioned,ards shall
tobe
thethethe
t and/or to testt no extfa cost toions sirall specify
they are to be
a timely ffranner,
es of the Suppl-ietdestination. If
ble facilitiesll be furnished toshall provide the
to attend the tests
ing Entity shallsuch attendance
es.
to pass any testpplier shall eithertions necessary toli repeat the test
flce pursuant to
of the Goodspresentative, shall
Contract.
t(
\
.' ,.,
I7. }v
it
antya.If
.1. The Supplier warrants that the Goods supplied under dre Contracrthe most recent or cuffent models, and that tirey incorporate all recendesign and matedals, excepr when the technical specifications requireEntiw provides otherwise.
7.2. The Supplier further warranrs thar all Goods suppiied under this Condefect, arising from rCesign, materials, or workmanship or from anythe Supplier that may deveiop under normai use of the suppliedprevailing in the country of final desrination.
7.3. In ordet to assure drat manufacturing defects shail be correctedwarranfy shall be required from the Supplier for a minimum periodThe obligation for the warranty shall be covered by, a,t the Suppliretention money in an amount equivalent to at least ten percent (
payment, or a specilLl bank guarantee equivalent to at least tenContract Price or otlrer such amount iI so specified in thLe SCC. Theonly be released afte:r the lapse of the wartanty period specified irrhowbver, that the Supplies delivered are free frorn patent and latentconditions imposed uLnder this Contract have been fully rrret.
f'he Procuring Entiq, shall promptly noufy the Supplier i1 writing o[undet this warranfy. Upon receipt of such norice, the Supplier shall,specified in the SCC rahd with all reasonable speed, repait or repiace thor parts thereof, widrout cost to the Procuring Entity.
1',0
17.s
lE. felavs
1r'
19. n-iquidated Damages
$ubject to GCC Clauses 18 and 22,i( the Supplier fails to
Soods andf or to perform the Services within the period(s)
Page 32 of 72
risk and exoense and lvlany other rights which the Procuring Entity may have against theContract and under tJne applicable law.
in the Suppliet's Petformance
Delivery of the Goods and/or performance of Services shall be rnadeaccordance with the tilne schedule prescribed by the Prccudng EnSchedule of Requirements.
at If at arry time duling the performance of this C,ontract, thSubcontractor(s) should encounter conditions impeding umely delivand/or performpnce of Sewices, the Suppl-ier shall prompdy noti$rin writing of the far:t of dre delay, its hkeiy duration and its carrs
If the Supplier, having been norified, failsspecified in GCC Clause 17.4, the Procuringactjon as may be necessary, at the Supplier's
to remedy the defect(s)Entity may proceed to
qpon causes
the situation a
ext,ension shall
pracucab,le after receipt of the Supplierls.notice, andGCC Clause 22, the Procuring h,ntiry shall evaiuateSupplier's time for prerformance, in wl.rich case theparties by amendment of Contract.
8.3 Except as provided under GCC Clause 22, a delay by the Supplier in tits obligations shall render the Supplier liable to the irnlposition ofpursuant to GCC Clause 19, unless an extension of tin:re is agreedGCC Clause 29 without the application of liquidated damrages.
satisfactonly delispecifiLed in this
new, unused, ofimptovements inby the Procuring
ct shall have not or omis;ion ofin the condit-ions
tl"re Supplier, a
ified in the SCC.r's option, either0%) of tire final
t (10%) of theaid amounts shall
SCC: orovided-ts and all the
ny claims arisingwithin the perioddefective Goods
thin the periodsuch remedial
out prejudice topplier under the
the Supplier inry in Secrion VI.
Supplier or itsof the Goods
Procuring Entirys). As soon as
vided for undermay extend therarified by the
performance ofidated damages
pon pursuant to
^nyr-IACt
or all of theinciusive of
t\
t)v\\"v
20.
<fuly granted time extensions if any, the Ptocuring Entity sirall, wrthout prejrfrnedies under this Contract and under the applicable law, deduct from theli[uidated damages, tire applicable rate of one tenth (1/10) of one (1) percentu]nperformed portion for every day of delay until actual delivery or performandleduction shall be ten percent (10%) of the amounr of conrract. (Jnce the matlie Procuring Entity shali rescind the Contract pursuant to GCC Clause 23, wi
Qther courses of acf-ion and remedies open to it.
dettl.ment of Disputes
2p.1. If any dispute or diflerence of any kind whatsoever shall arise betwiEntiry and the Supplier in connection with or arising or-rt of this Coshall rrrake every eflort to resolve amicabiy such dis;rute or diffrconsultation.
2p,2. If after thirty (30) d2,gs, the parties have failed to resolve their disputsuch mutual consultaLtion, then either the Procuring En,tiry or the I
not.ice to the other parry of its intendon to commence arbitrati(provided, as to the rnatter in dispute, and no atbitration.in respect of t
Any dispute or difference in respect of which a notice of intarbitraLion has been given in accordance with this Clause shall be set
Arbitration may be r;omrnenced prior to ot after delivery of theContract.
In the car;e of a dispute between the Procuting Entity andbe resolved in accorclance with Republic Act 9285 ("R.lt.the "Alte:rnative Diso,ute Resolution Act of 2004."
the S
27.
22.
Notwithstandrng any reference to arbitration herein, theperform their respectLve obligauons under the Conffact unlessthe Procuring Entity shall pay the Supplier any monies due the
The Supplier's liability under this Contract shall be as providedRepublic of the PhiJiprpines, subject to additional provisions, if any, set
Except in cases of criminal negligence or willful misconduct,infringement of patent rights, if applicable, the aggregate liabiJity ofProcuring Entity shall not exceed the total ConLract Price, providedshall not apply to the cost of repairing or replacing defective equipmen
The Supplier shall not be liable for forfeirure of its performancedamages, ot termination for default if and to the extent that theperfortnance ot other failure to perform its obl"igations u.nder the Co( a lbn'e muieure.
For purposes of this Contlact the terms "force majeare" arnd "fortuiused interchangeably. In this regard, a fortuitous euent or ,fZr;
interpreted to mean an event which the Contractor could not havethough fcxeseen, was inevitable. It shall not ,include ordinary unconditions; and any other cause the effects of which cou.ld haveexercise of reasonable diligence by the Contractor. Such events ma
Page 33 of72
tWw
to its otherct Price, as
f the cost of the. The maximum
um is reached,t prejudice to
n the Procuringthe partiesby murual
tIact,efrce
ot difference byier may give
as hereinaftermatter nray be
commencearbitration.under this
the dispute shail9285"), o rwise known as
Pafues hali contfnue toth.y agtee; and
the laws ..,f thein dre SCC.
in the case ofe Supplier to thet this limitation
rity, liqurdatedpplier's delay in
tract is the result
s event" may bema1eare shail be
een, or whichvorable weatheravoided with theinclude, but not\i
nto:d byoods
)q
\
li.,,l
limited to, acts of tlLe Procuring Enriry in its sovereign capaciry,fires, floods, epidemi,:s, quarantine restrictions, and freight embargoes,
lf a.lbrce m@eure situation arises, rhe Supplier shall promptly noti$i thewriting of such condition and the cause thereof. Unless otherwrsProcuring Entity in li'riting, the SuppJier shall continue to perform itthe Conlract as far as is reasonably pracrical, and shall seek alltneans for performance not prevented by the.lbrce mEeare.
'2a3. Termination for Default
23.1 'l-l"re Procuring Entity' shall terminate this Contract for default whenconditions attends its implelnentation:
(a) Outside of "fitrce mEeure, ttrre Supplier fails to delir.er or perGoods withjn the period(s) specified in the conrract, or witlLrereof granted by the Procuring Enrity pursuant to a
liupphet priot to the delay, and such faih-rre alnounts to a
(10%) of the contactprice;
(b) Its a result of J'orce majeare, tl-re Supplier is unable to deliver orof the Goods, amounting to at least ten percent (10%) of thea period of nLot less than sixry (60) calendar days after receiptdre Procurinig Entity stating that the circumstancie of forcel:ave ceased: or
/c\ llihe Supplier fails to perform any other obligariorr under the
zJ.z. In the event the Procurirrg Entiry terminates this Conuact in whole orthe reaso,ns providedi under GCC Clauses 23 to 26, the Procuring Eupon such terms and in such manner as it deems apptopriate, Goodsto those undelivered, and the Supplier shall be liable to the Procu:excess costs for such similar Goods or Services. Flowelrer, the Supperformatrce of this (lontract to the extent not terminatecl.
23.3 Itr case tJre delay in the delivery of the Goods andf or petformanexceeds a. time duration equivale:nt to ten percent (10%) of the sp
plus any tjrne extenl:ion duly granted to the Supplier, the Procuring Ethis Conract, forfeit the Supplier's performance security and awaqualihed Supplier.
1l,tl.'lferminationforlnsolvency
Fhe Procuring Enrity shall terminate this Contract if the Supplier is decinsolvent as determined with finaliry by a court of competent jurisdrcritermination will be withor.rt compensation to the Supplier, provided thatnot prejrrdice or affect any right of action or remedv whicl-r has accrued or wito tlre Procuring lintity andf c>r the Suppiier:.
tl,!i.'fferminationforConvenience
23.t. 'I'he Procuring Entity' may terminate this Contract, in whole or in partconvenience. 'fhe lHead of the Procuring Entity rna1. terminateconvenience of the (lovemment if he has determined tlhe existenccmake Project Implementation economically, financially or technicallyunnecessar)r, such asi, but not Lrirnited to, fortuitous e\/ent(s) ornationai governrnent policies.
Page34 of72,Sfoft'"r"
directed by theobl-igations under
of the foiiowing
any or all of then any extension
est made by theleast ten pefcent
f the notice fromeure is deemed to
in part, for any oftlry may procure,
g Endry for anyer shall continue
of the Servicesied contract Lime
ry may termlnatethe same to a
red bankrupt orIn this event,
terminauon willaccrlle thereafter
at any time for itscontract for theI conditions thatpractical andf or
nges ln larv and
t
or fevolutions,
ring Entity in
ble alternative
rm any or alltract price, for
Services srmilar
(
t\#
(F-\
25.2
25.3
2p.1,
(^)
(b)
Tlre Gocrds that havr-' been deiivered and/ot perfotmecl or are reperformance within thitty (30) calendar days after the Suppiier'sTerminate shall be accepted by the Procuring Entity at the contractFor Goods not yet performed and/or ready for delivery, the Procuring
completed andf ot performed goods and for rnaterials andptocured by the Supplier.
If the Supplier sufferr; loss in its initial performance of thLe termipurchase of rar,v rnaterials for goods specially manufacbured fot thewhich cannot be soldl in open market. it shall be allowecl to recoverContract, on a qaantain meruitbasis. Before recovery rnay be made, tl.r
be established under oath by the Supplier to the satisfa.ction of thebefore recovery may be made.
26. 'fermination for Unlawful A.cts
to have any prortion deiivered and/or performed and paid at tand prices: an.d/ or
to cancel the remainder and pay to the Suppliet an agteed
C,orrupt, fraudulent, and coercive practices as defi,ned in iTB
Drawing up or using forged documents;
Llsing adulterrated materiais, means or methods, orcontrary to nrles of science or the trade; and
,Any orJrer act anaiogous to tlre flotegoing.
The Procuting Entity rnay terminate thip Contract in case it isthe Supplier has eng;aged, before ot during the impleneentation ofunlawful deeds and behaviors relative to contract ac<luisilion an
Unlawful acts include, but are not lirnited to, the followrng;:
(^)
(b)
1c)
(d)
2:,7. IProcedutes for Tetmination of Contracts
2l .L f'he follorving provisi.ons shall govern the procedures for tetmination
Upon receiprt of a written report of acts or causes whigr:ound(s) .for termination as aforementioned, or upon itsImplementing Unit shall, within a period of seven (7) ca
existence of such ground(s) and cause the execution of a Vall relevant e'uidence attached;
(b) Upon recom,mendation by the Implementing Unit, theEntity shall terminate this Contract only by a written nconveying the terminatiorn of this Contract. The notice shall
(') that this Contract is being terminated fbr any of thmentioned, and a statement of the acts that conconsitituting the same;
(ii) the extent of tetmination, whether in whole or in par
an i:rstruction to the Suppher to sirow cause as toshould not be terminated; and
(a)
(ttD
Page35 of72
for delivery orpt of Nouce to
s and prices.ntity may elect:
conffact tefms
nt for partiallypatts previously
contfact, SuCh as
Procuring Entityrtially from this
fact of loss mustProcuring Entiry
prima J'aua rhatthis Contract, inimplementation.
use 3.1(a);
g in producuon
this Contact:
may consntuteinitiative, the
r days, verifu thefied Report, with
of the Procuringto the Suppher
ground(s) afore-the ground(s)
y this Conttact
u? Dt
(.)
(d)
ffi +ii$#'
(t9 sper:ial instructions of the Procudng Endry, if any.
The NoriceReport;
Within a p,eriod of seven (7). calendar days lrom receiptTerminationL, the Supplier shall submit to the I{ead of theverified pos:ition paper stating why this Conuact should notthe Supplier fails to show cause after the lapse of the sevenby inaction or by default, the Head of the Procrling Entityterminating this Contract;
position paprer describedL in item (l) above withdraw the Noit is determined that certain items or works subject of th
Terrninate sha1l be accorrrpanied by a co of the Verihed
'Ihe Procuring Enuty may, at any time befote t'eceipt of tlr Suppl-ier's vedhed
of the Notice ofuring Entiry a
be terminated. Ifday period; eitirerall issue an order
to Terminate ifnotice had been
f decision. T'hein the Notice to
on. All decisionsf the Head of the
ry of its intentionfore its intended
resumed in thirty"i-^ Itr-tin,
whole or in part,
Contract sirall be
by provisions of
rn
,completed, rJelivered, or performed before the Supplier's (ece oI the norice;
Within a non-extendrble period of ten (10) calendar days f m receipt of theverified position paper, the Flead of the Procur:ing Entity s Il decide whetheror not to teirminate this Contract. It shall serve a written n ice to the Supplierof its decision and, unless otherwise provi<Jed, this ntJact is deemedterminated frorn receipt of the Supplier of the noticeterminaLion shall only be based on the grouLnd(s) stated
(lommittee (CTRC) to assist hirn in the discharge of this funrecommended by the CT'RC shall be subject to the approval)?rocuring Entity; and
(L) The Supplier must serve a written notice to the Procuring Eto terminate the contrar:t at least thirty (30) calendar days
, termtnation. Tl-ie Contract is deemed terminated if it is n<
(30) calendar days after the receipt of such noticr: by the Pro,
Assignment of ltights
The Supplier shall not assigr lis rights ,rr obligations under this Contract,except with the P'rocuring Entity's prior written consent.
Contract Amendlment
Subiect to applicable laws, no variation irn or modification of the terms of tlmade except by written amendment signed by the parties.
'fetminate;
(g) fhe Head of the Procuring Endry may create a Contract rmination Review
28.
29.
r)Pag;e 36 of 72
)MN
Section V. Sptssi^1 Conditions of ()ontacGC( Clause
1.1 (g) Tlre Procuring Erltity is Pbilippine Health Insurane Corporation.
1.1(r) Tlre Supplier is [to be inwted at the time of tvntract awardJ.
I 1(i) The Fundrng Source is:
Philippine Heallth Insurance Corpotation Corpotarte OperatinCY 201L ia the arnount of Five Million Three ffundr'ed Thousant(PhP 5,300,000.t70).
Budget forPesos
11(k) Tlre Project Site is al PhilHealth Head Oficq Rooru l5(13, /5,t F-/oor
Blfu., 709 Shaw Bt!ud., B,qy. Oranbo, Paris Cixy
.irytun Cennv
l.t TIre Procuring E:ntity's address for Notices is ERNEIITO V. BEII/irv-Pre.rident, Act tarial Servitv.r and Pjtk hlanagement Settar, aild BAC-I'Roont 1 00 2, 1 )il' bU00r Citys tate Ce fttre,7 0 9 S haw Bouleuard, Pasit City
TRAI{, Senior
R Chairpercon,
6.2 I)elivery o[ the Goods and Services shall be made by theaccordance with the tetms specified in Section VI.
Delivery and Docuqnents -The Delivery ternns c,f this Contract shall be as follows:
Human Resource Information System shall be delivered to RorFioor Citystate C.entre BIdg., 709 Shaw Blvd., Bgy. O:ranbo, Pasig t
title,vill pass from the Supplier to PhilHealth upon receipt and finalthe Goods at theitr hnal destinarion."
Deiivery of the Goocls and Services shall be made b1, the Suppherwith tl-re terms specified in Section VI. Schedule of Requirements.shipping and/ or other documents to be furnished by the Supplier are
Upon dellvery o[ the Goods and Services to, the Project Site, thenotify PhilHealth and pxesent the following documents to PhjlHealtl
(t Origtnal and four copies of the Suppiier's invoice showing Goorquantity, urrit price, and total amount;
(it) Odgrnal and four copies del-ivery receipt/note, railvray receipt, or(iii) Original Supplier's factory inspection repor$(i") Originai and four copies of the lvlanufacturer's and/or Supp
certificate;(") Original and four copies of dre certificate of origin (for imported("j) Delivery t€rceipt detailing number and descriprion of items rece
the authorirzed receiving personnel;(ru) Certificate of Acceptance/Ipspection Report signr:d by the Pto
representative at the Project Site; and("lil) Four copies of the Invoice Receipt for Property signed by
Entity's reprresentative at the Project Site.
Incidental Serrrices *
The Supplier is required to provide all of the following serviadditional services,, if any, specified rn Sect-ion VI. Schedule of Reqr.rir
(^) performance or supervision of on-site assembly ^ndi./
o, start-up (
Cloods;
(lr) furnishing of tools required for assembly andf or maintenance o
Goods;(.) furnishing of a detailed operations and maintenance manual for ea
rurit of the supplied Goods;(d) performance or supervision or maintenance and/ at repair of the sr
for a period of time aEreed bv the parties. provided that this se
Supplier in
m 15O1 1{dt
)iry. Risk anlrcceptance of
n accordancefhe details ofas follows:
iupplier shall
s' description,
ruck receipt;
ier's wartanry
)oods);ved signed by
uring Entity's
ihe Procuring
es, includinglments:
I the supplied
r the supplied
:h appropriate
Dplied Goods,vice shall not
i) r,r | 37 of55
eft'd'Y^tl r\
'tQ/lt \'/
Fvr
*1/Jt,t'W
lt.-,
relieve the liupplier of any watranty obligations undet this Contrar
,") training of PhilHealthrs personnel, at the Supplier's plant an
assernbly, srfart-up, operation, maintenance, andf or tepair of the s'
fhe contract prrice for the Goods shall rnclude the prices charged
[or incidentai services and shall not exceed the pre.uailing rates c
parties by the Supplier for similat services.
Packaging -The Supplier shall provide such packaging of the G'cods as is req
their damage or deieriotation during transit to their fural destinat
in this Conlact. The packaging shall be sufficient to withstand, w
rough handling during transit and exposure to extreme tempe
pr"cipitadon diuring transit, and open storage. Packaging case
th"lt t"t. into consideration, where appropriate, the remoteness
final destination and the absence of llear'1' handling facilities at all 1
The packaging;, markjng, and docurnentation within and outside d
.o.rrily strictly'with such special requirements as shall be expressl
the iontact, including additional requirements , if any, specified tsubsequent insitructions ordered by the Procuring Enuty'
The outer paclkaging must be clearlSt marked on at least four (4) si<
PHILIPPINE HET\LTI{ iNSURANCE, CORPOfu\TIONNarne of the Siupplter
Cofltract Desc.liptionFin'al Dest-inationGross weightAny special lifting instructionsAny special handling instructionsAny relevant I{AZCI-IEM classiftcations
A packagtng list identifying the contents and quantities of tile-
pJlaced on an accessibie point of the outer packaging; if practical' Ipackaging list is to be placed inside the outer packaging but outs
pactrraging.
Insurance -The Goods sr:pplied under this Contract shall be Fully insured b1
freel1, s6nv6rdbie currency against loss or damage incidental t'
acqtrisition, tr:ansportation, storage, and delivery' The Goods r
and title of tl're Supplier nntil 1[6il final acceptance b)' the Procuti
Transportation -Phd-Flealth accepts no liabrhty for the damage of Goods during t
of Goods supplied from within the Philippines or supplied by drisk and title will not be deemed to harie passed to PhilHealtirand final acceptance at the fltnal destinatiorr.
Patent Righr:s -The Supplier shall rndemniSr the Procuring Enrity against all thiinfringement of patent, trademark, or industrial de:sign rights ar
I the Goods or ariv Dart thereof.
; and
[/or on-site, inpplied Goods.
by the Supplierrarged to other
rired to preventon, as indicatedfiout limitation,arures, salt and'ae and weightsrf the GOODS'oints in transit.
e packages shallprovided for in
:low, and in any
es as follows:
:ackage is to be
not practical the
de the seconda:ry
dre Supplier in a
manufach:re or:main at tlie riskrg Entrty.
ansit. In the case
lmestic Suppiiersrnril their receipt
d-party clairns ofsing ftom use of
9 For the given scope of work rn this Conffact as awarded,
considered fl-ted prices, and therefore not subiect to prlce
contract imprierrentation, except under extraordtLnary circumt
prior approval of the GPPB in accordance with Siecuon 61 ofrevised IRR.
l1 bid prices are
:scalation duringances and upont.A. 9184 and its
10. NO FURTHER INSTRUCTIONS
l)rr l,'138of55 ,\,4,:/\t/ ) U
)
{
N
i
10."+ N O FURTI-IE,R iNSTRUCTIONS
I 3.1 NO F'URTHE,R INSTRUCTIONS
13.4 NO ITURTHE,R INSTRUCTIONS
13.4(c NO FURTHER INSTRUCTIONS
16.1 The bidders should be able to comply rvith the following:
o The rvinning bidder should 'work in parallel with PHILHEALTIthe installation, testing, and comrnissioning of the Proiect'
o The bidders must ensure that the proposed F{umran Resourcr
System is compatible with the existing equipment and
PHILHEALTH.I Intensive tesrting should be done by the winning bidder t
functionaliry and b.o.fits of the Human Resource lnformation S
HRD during
Infotmationsoftware of
achieve thestems.
11.3 a The subscriprtion/maintenance period will be for a period of t
Aii software,/hardware shouid be covered b)'waranty on serl
a.nd updates on the Fluman Resource Inforrnation Systt
subscription/maintenance period which shail commence up
of the delivered goods.
a
ree (3) years.
ces, upgtadesn within theIn acceptancc
1,7.4 a d 17.5 n " p*-d f* corection of defects witlln dre warranry period are
r 'fhe bidders should be able to provide expert persrlnnel to serv:
Resoutce Imformation System whenever problems should occ
r TLre rvinning; bidder should provide an 8x7 pho:ne and techn
PhilHealth u'itlin the three (3) )rears colltract'o Expenses fo:r the technical personnel rvho will provide the tec[:
site to PHILHEALTI-{ shall be at the expense of the wmling b1'
e the Flumanr
:al support to
cal sewice on-:ler
19.1 :fl-t" rpptiitUle rate is one tentli (1/10) of one (1) percent ofunperformed portion for every day of delay.
The rnaximum deducrion shall be ten percent (107") of the amo
Once the cumuLlative amount of hquidated damages :reaches ten p
the arnount of the contract, the plocuring entiry sl-rall rescjnd the c
preiudice to otlLer coutses of action and remedies oagn to it'
le cost of the
r1t of contract.rcent (10%) ofntract, without
20.4 I" tlt. .^t. "f , ditp'.tt" between the Procuring Enuty and the Supl
shall be resolved in accordance with Republic Act 9285 ("R'A' 9:
know:n as tlre ".Alternative Dispute Resolution Act of 200+'"
-
ier, dre dispute15"), otherwise
11 'l NO :\DDITION.AL PROVISION.
lo'rilc l39of55 \q\WJ
II{TELLECTUAL PROPERTYAND
NOI\{.DISCLOSURI AGTTEEMEhIT
'llhis Agreement made and entered into this '-th of *- 20-_- in the Cl/.anila by and between:
Plhilippfine tlealth Insurance Corporation, a Governrnent Co.rporationexistirrg under the laws of the Philippnres with principal office locatecl
Sitate Center Buildins.,709 Shavr Blvd. corner'Oranbo Drive, .Pasig Cityerct by its President and Chierf Executive Officer, DR. EDUARDOhereinafter referred to as the PFIILHEALTH
And
PHILIPPINES, INC., a Domestic l.T Soiutions Proviat Cosmotech Clenter,776L St. Paul Street, SarL Antonio
this act by its Pr:esident, EMILIO G" FEDEITIZO, herei
lhe COSMOTECJ-I.
(collectively the "PARTIES")
WITNESSETFI:
COSMOTECHtrrldress locatedrepreselrted in
WIIEREAS, COSMOTECH is engaged in the(IT) softutions and services such as HR Softwarebiometrics, and HR co'nsultancy;
deiiverry ofcustorrLization a
WttrEREAS, I'HILHEALTI{ has a' specific requit'ements
irrstallation and implementation of Human Resource trrlforrnation
integralted witll biomLetrics, while COSMOTECH has the software,
services needed to cornpletely p'rovide and deliver these requirements;
WHEREAS, COSMOTIECH has offered PHILHEAI'TH, and
a.cceptecl COSMOTECH's offer, to supply the solutions and services
.o*plete ancl deliver PHILHEITLTH's requirements for its HRIS Project
aLnd ionditions set forth in this Agreement and in a separate l'erms of R
WHEREAS, the PAI{'TIES, in the course of work or project i
provide confidential information concerning the business, operration/ or
NOW THEREFCRE, for and in consideration
rnutual covenants hereinafter sliipulatecl, the PARTIESof tlrr: foregoin
hereto agree as
i1].ii;l,if!iii::ii]i.i]i(,lri1:ritiiiti.'lt"i'ir'ili iiYil'i'lit'i iri]'lliil]Al Page 1
ANhIEX "FI"
y of Pasig, Met
ly organizedat I7th Floor,
presented in. BANZON
er rnrith principillage, Makati Cifter referrer'l to
tion Technoloimplementatio
the acquisitioem (HRIS) fulware and ex
HITHEALTH h
to perfubject to the
nce;
lementation,roducts
premises arLd
lows:
a
citt
{.
ARTICTE T - DEFINITION OF TER.MS
1. llhe term "Confidential Information" in this Agreement includes,
a) Trade secrets and conJidential know-how of rnrhich yougenerate in the course of, or in connection lvitfu yourPHILHEALTH;
In{ormation in relation to the PHILHEALTjFI's busirstrategies, inteliectual or other property" or eLctual orsuppliers or competitors. This may include strategy orfinancial information, marketing plans or strategies, buprocesses, sales procedures, policies and proceclures, comprograms; and
c) Documents, whether in written or electronic form,data and any other information that is of a confidentialpersonal and other information of clients or emplovees ofand any other parlly in connection with the business of the
Information is not conJidential if it is in the public domainpublic domain, uflless it came into the public domainconfidentiaiity, it is aliready known by the other person at theis entered into, or it is obtained lawfully from a third party wiconfidentiality.
2. The term "Source-Code" in this Agreement refers to lluman$ystem (HRIS) and related systems components collection of fifrom human-readable form to computer -executable form. 'fhe
c'onverted into an executable files and libraries. Included in thesource code for the follov'zing:
?.1 Human Resource Information System (HRIS)
J. Tlre term "lntellectual Property" ot "IP" refers to l{uman R
System (HRIS) IP rights composed of distinct types of creations ofproperty rights are recolEnized as such under the Interllectual Pr
Philippines and other related and applicable laws and regulationtrights of COSMOTECH in the ownership of the branrl name an
1' Human Resource InJorrnation System (HRIS)".
4. "RELEASING PARTY" tefers to the cornpany owning iand releasi
or Con{idential Inf ormat.ion.
5. /RECEIVING PARTI" refers to the company who receives
Confidential IndormatiorL from the other party.
b)
ili:i^'liiii liihl;lilliilli i iiiji!iii:ir:f i'jilil lll'5'l'lil\i i iP i:i''iil.i l
:. r,or linxted to
]
:;,::ffi**",7
ss, operations o[rospective client$,:lanning materiafr,
lili ,'JfiT;,-tT
:nic transfers an$tture including a|lvlby a breach q[
ime this documerflthout any *-*n
lUource tnformatiofrneeded to conve]J,t
ffiffi*:**T
ource tr'rfor*utio[,he mind for whicflrrperty Code of tki]e
,#il;:;i:tT
rg the Sorrr.*-CoJ]"
," ,""''."-."0" J.
lwlIt"t.r"I
AIT]'ICLE II - NON-DISCLOSURE
1. The PARTIES asree and undertake to hold the Source-codeInformation as absolutell' secret and in the strictest corrfidencetime use for its nwn benefit, or the benefits of any other party, didisclosed to any third party any of the Confidential ln{o.rmation.
2. The PARTIES undertake to inJorm its Employees who may havecode and ConJidential Information that such informiation shoustl"rictest confidence and to procure clear and unambiguous wrfrom the Employees not to disclose any of the Confidenlbial Inforor firm whether during; or after their employment with theCOSMOTECH. In the event of any breach by any of the Emplundertakings as to non-disclosure which they have giv'en, RECEIinform the RELEASING IIARTY of such breach immediately andthe other PARTY enforce that undertaking.This shall be co'vered by aL separate non-disclosure agreerment
its appointed employees.
J. IIHILHEALTH acknowl.edges and recognizes that COSMintellectual property riglnts and the Source*code of tlhe softwaResource InJormation System (HRIS). A11 documents, r'ecordsevery kind perllaining to Source*code shall be and rernain the e
COSMOTECIJ and Confidential Information shail be and re
prroperty of the PARTY releasing the inJormation at all times.
any time request the prornpt return of all such docurnetrts, record
copies thereof that are in the RECEIVINC PARIJ's pos:;ession or
+. All rights, title and interest in the Source-Code and Confidential Iinn the PARTI owning sr-tch right, title, and interest. Nlo license,
ir,nplied, in the Source-Clode and Con{idential InJormation isPARTY other than to uLse the Source-Code and Corrfidentialrnanner and to the extent authorized by the RELEASING PARTY i
5. RECEIVING PARTY shall not, at all times, assign, transfer,
otherwise dispose of, r,vholly or partially, the rightr; and obliAgreement except with tlhe prior written consent of the releasing
and Con{identishall not at aor permit to
ess to the Soud be kept in tten undertaki
tron to any peHILHEALTH o
of any sucINC PARTY s
pon the request
Philhealth a
CH owns a
product Flumaother materialslusive prropertyin the exclusi
:l'r PARTY mayand rnaterials a
its control.
mationhether expressted to the ot
formation inwriting.
onvey/ationsRTY.
licenseunder th
Page 3 of
ARTICLE III _ SCIURCE-CODE AND INTEI-LECTUAL OPERTIES
I version of tto the followi
Informaademarks; reny manner/ tmurce-code ther
for PHILHEALn or support
ify source athe related products only r,r,ith the following conditions:
2.\
2.2
In writing, COSMOTI1CH or its representat.ive declares in wlonger capable to renrler or extend maintenance flnLd supportwhatever reason.The Company is dissolved or closed-down and failed to a
responsibilities of the Human ll.esource lnformation System (
2.3
The access to source-code shall not allow PHILHEALTH to sell, reprciduct. Access to the source-code is for maintenance and suppo
itingthe
that it isproduct
r,J.
new representative imd no ionger capable to render p uct supportmarntenance.The Company is acquired by new entity wherein the new Codeclaration or stoppage of product support.
The access to source-code r;hall not allow PHILHEALTH to sell, rtprciduct. Access to the source-code is for maintenance and supp(allow it to sustain and maintain the system and does not transferanj' of the intellectual proprerty rights of the subject prodrrct in partevgnt of all the conditions sltated in Article III Section 2 of t;his agreej
t, or distrilrute
allow it to sustain and maintain the system and d.oes not transfer a
L.
its rightsRIS) Products
ny will
purposes onlyy ownership ovr as a whole in t
keeping shouldnt,
ing officer ofand be express
y when thereCosmotech.uction and
ustodian that t
shall be requithe Custodi
ponding keys tevent that allh shall proviide the vault a
ng of the Securiresentative s
A
5.
P{otocol and procedures on the code updates, maintenance and sa
puf in place and included as either as part of this or in a separate agr
PARTIES shall appoint a Custodian, who m-ust be a high raPhiihealth, mutually acceptable to both PARTIES, of the Source-c,
nar]ned in the agreement. The names should be updated regulech4nges in names in the future through prior writtenL advice tCuptodian shall erisure the safekeeping of the latest verrsion in ptrapk of version lhistory. lt shall also be the responsibi:tity of theSorlrrce-code is deposited inL a safe and secure location. The Custodito iign a Non-Disclosure Agreement exclusive to this contract betuthg Ptulhealth and Cosmoterch.
F.1 Cosmotech shall provide a. mini fire- proof vau-lt with correphall be kept by Cosmotech but shall be released to Fhilheaith in tfonditions stated in Article III Section 2 of this Agreement. Cosmo
Security Seal stickers to lbe signed by both parties aftet in is kept I
pvery time it is needed t,o be opened. Removal, defacirrg or damapeal Stickers without the presence of the Cosmotech aLuthorized
fre an automatic breach c'f this agreement by the Philhealth.
!'j:-ii'",i;\l.i l':,iil:i!I1Iir.r:il irqi:{.ti'liri;1 i'ii.ii! SY.'j'l'1:llv! iil'-l;.t'il:AI Page 4 of
cl
to
ARTICLE ]tV _ OTHER TERMS AND CONDITIO
1. phe obligations and undertakings contained in or referred to insurvive without any limitation of time.
fhis Agreement shall be governed by and enforced in ar:cordancePhilippines and the parties of this Agreement shall submijurisdiction of the courts of Pasig City, Metro Marula.
htro failure or delay on ttLe part of the PAI1IIES to exercise any ri1
under this Agreement shall operate as a waiver, nclr shall anexercise by the PARTIES of any right, power or rerledy. The "
remedies provided in tiris Agreement are cumuiative and are nrights, powers or remed;Les by law.
4. If. any provision of this .Agreement shall. be construed to Lre ilkshall not affectt the legality validity and enforceabiiity of the othAgreement. The illegal or invalid provision shal.[ be deleincorporated in this Ap;reement but all other provisions of thicontmue.
ARTICI,E V - DISPUTE AND CONFLICT/ARBITITA
r\ny suite or litigationL arising of or relating to this agreernenlL or the bthereof shall be filed in the regul.ar courts of Pasig City.
n'f WITNESS WHERFIOF, the p,arties have executed this agreement ef{'irst written above.
President
Signed in the presence of:
2.
SVPLegal
S" ASLINTCION
/ q/nlfla.E A. BAUrrSb
JF{um{n Resource Department
Jo S
Softw Division Manager
ilil.::,:?1, -,r:!:1 ! ,i I i. :;, ' .'\'':'.: ;: l-:"\r
7\/=>\
]DR. EDUARDO P. BANZON. \_fr'^_,_j'resident and LEU
Agreement
ith the laws of tto the exclusi
t, power remedsingle or parti
lghts, powersexclusive of
or invalid,provisions of
and no loAgreement s
N
h or terminati
tive as of the
COSMOTEC]H PHILF NES,INC.
G.IT
ftww u, ttDR. ALVIN B. MAR
Chief Informatio Officer
A. DALISAY
Accounting and InteControl Department
tORTIZ&8'er
fporate Serles Depart
Page 5 of
EMI'IOYEE NON-DISCLOSURE AGRTIEMENT
FOR COOD CONSIDERATIOI{, and in consicleration of bering emplohealth Insurance Corporation and being assigned as Cr.lstoclian of thelnformation Systern (HRIS) source-code under the HRIS Project, the uhereby agrees and acknowledges:
L That during the course of my employment and being assignedHuman Itesource Inl'onnation System (Fll?.15) source*code,property is owned by COSMOTECH PHILIPPINES, INC. maythe Intellectual Property, proprietary inJormation or tCOSMOTECH PHILIPPINES, INC.. Said IP and trade sec
technical informatiorr such as methods, processes, formusystems, teclirniques, inventions, computer programs, and sourc
2, I agree that I shall not during, or at any time after the t
employment with the Company, use for myself or others, or diothers including futrLrre employees, such proprie:tary dataPHILIPPINES,INC. rn violation of this Agreement.
3. That upon termination of my employment from the Company:
I shall returrL to the Corporation all documents,proprietary irrformation, and source-coder of theInformation Sy'stem (HRIS) entrusted to me, includinglimited to: drinwings, blueprints, reports, tnanuals,HunrLan Resource Information System (HRllS) sourcmaterials and all copies thereof relating in any wResource InJormation System (HRIS) HRIS, or in anyduring the course or employment. I further agree thacopies, notes or abstracts of the foregoing.
b.
C.
'Ihe Corporation or COSMOTECH PHILIPIPINES, lNfuture or prospective employer or third party of t
agreement, and shall be entitled to full injunclive relief
This agreemenLt shall be binding upon me and my pers
and successors in interest, and shall inure to the benefitarrd IIOSMOT.ECI{ PHILIPPINES,lNC. , its s,uccessors
Il{ WITNESS WHEIRFIOF, the parties havefirst written above.
]PHtrLIPPtrNE HEALTH INSUTT,ANCECORt'ORATION
a,
]DR.
lPresi
BAI{ZON
:Smployee Xame and Signature)A,ppointed Custodian
i.ll:i,ir:\f.i i.ii:!i1 rl 'ill.1r
I j'ii.ir iJ)i!'1,,t'1 it)llj li'i1, il:rJ i i i:.llllllil i
Humanrsigned employ
Custodian of those intell
disclosed to
, compositides.
lose or drvulge tof COSMOTE
cligital materiuman Resou
rrespondence t
obtainecl byshall not re
existence of tany breach.
nal representati
executed this agreement eff ive as of the da
COSI\,{OTEC]H FHITI NES,INC.
oc.
vryI
PresidentDET{JZ
Page 6 of
I
by Phiiippi
secrets of tmay cons.ist
mination of m
t not necessaril
and all otto the Huma
may notrfy an
f the Corporatiod assigns.
. Signed in the presence of:
ill"r'i M' M"'tw|'rDR. ALVIN IB. MARCEChief Information Offi
n
chd-lFTANNAH rp$nnrDivision Chi'efAccounting and InDeuartment
'^ ?/zo/tnp
A. BAurili'b'ior Manager
DR. COIC -H Resource Department
Division Manager
A. DALISAY
Control
Page 7 {f
ACKNOWLEDGMENT
S.S.
EFORE ME, a Notary Pubhc, for and in Pasig City, lVtetroaLnd a red the foliowing with their respective identification documen
ID Dor:ument
PHIC ID No. 1Q088700DR. E[,hilip
ARDO P. BANZONHealth Insurance Corp.
h Philippines, Inc
who personally known to me or identified by me through com
Cosmo
idlentitrzolunt
EMILI C. FEDERIZO
The herein persons represented to me that the signatures on
cleedy affixed by them which they acknowledged as their free andthat of the corporation they respectively represent.
lfhis ument refers to a Non-Disclosure Agreement, consistingincludi this page of the acknowledgment, is signed by the parties a
r,v"tt on each and every pap5e hereof.
]TNESS MY FIANT)IvIetr<-r ila
Doc Nb1l} :
l?age N[. El3ook No.XzU|Ileries df 2012
nror (bmpliance No. Ill-otlr4r8a .
/lptxrintmeut No' M'r4q-(sorr'eotz)ITR No. 3173rfro Jan. 2' 2or?
ldakatj Ci$t ItoU blo.4o<tqtlor Urban Ave., Brgy. Pio del Filar, Makati Ciry
I I U 14 A i\l I tli:iti.: tt t: i, i lr ir'.lr lt i,i,4"i" ii.i r'.t :iTS'f ii b'{ i I P- tj N llA l
on this
Der:eruber 31., !tt12Notan' Public CitY of Makati
I BP NO. -6S6r55-Ufetime
Member
personally ca
to wit:
tent evidences instrument wevoluntary act
eight (B)
their instru
, at Pasis Cit
Fage I of
iii. -i'FjF '', ,.; ,.'-':' i','i i, ; , 'i.
,.,,, ,, i
tti,,, I l,,utrt -;H rLrFF,rr*EsJNc.-
rqeflruIQAI_.pnoPffrAl_lntroduction:
lntegra Payroll Master tSovernment Edition is a completelrrformation System (PMl$), Timekeeping, LeaveManagement in One {}oftware. lt is specifically designedGovernment Payroll System.
ll. 0hjective:
Supply, Delivery and lmplementation of Human Resource
fit.
in connpliance vrith the sprecification stated in the bid drccuments.
Name of Praject:
Pnocurement of Human F{esource lnformation System (HRIS) Th
Proposed Product:
Integra Payroll iVlaster Government Edition with aciditional
$cope of Wark:
'1, Design, development, testing, delivery, installatfon and I
Resource lnrformationr System (HRIS) that covers PeAttendance and Lea've Credits Module. PS We CarePerformance Management Module, Payroll System Module,System Moclule, Carerer Development & Training Info SReporting System Module and Portal System/ Employee SeExecutive Management Module.
2. Supply, De,livery and Installertion of Hardwarr: equipmprescribed irr the bid document.
3. Supply of Trruenty Three (23) Granding Biosh 5000rT FingerBiometrics; dlevice.
" Time and Attendance
' 5,000 Users Capar:ityn 150,000 Transaction Capacity
" USB dri've for downloading
" Built-in llFlD readeirc Built-in l/Veb Server
' Communications: -l-CPllP, RS232, R{i 485
o Power 11A|22AVAC 5V
' ldentification Time<=1 sec. t".o FAR: 0.0001%
nl"
v"
f*:pr-x
SCIFT
I Managt and
fit the Phili
tion System
gh Bidding.
modules.
ion of an
entroll
lnformationical Claims
ule,ule,
Manag ntModule. Centra
rvice Module
t (Biometrics) AS
with RFID der
4J
r FRR<=0.1o/oo Operating Temperature: 0 * 45 Deq.
' Operating Humidity: 20% _ g0%o Language: Multi_Language
Five Thousand (5,00Cr) pieces RF lD
e 0.88 mnr Thickness. 125 Khz Frequencyo Dye-sub Card, print direcfly to front and
thermaltransfero GlossV vuhite color. Pre-enc<ded Unique lD no.. Strong flexible and resistant to cracking and
5. Training will consist o1'the two,(2) crassifications nermely thethe trainer's training.
. Full Technical training slrall be provided with 4 stotsslots for HRD and shall cover but not limited to the fol
a. Technical Training on all Technologies used forb. Database administration and performance tuning
d.e.
f.g.
Server administration and configuratiorrHardware, and system installation, configurationProgramnning Language/software andl tools udevelopment.'Troublesllooting and repair of equipments to beDesign (HRIS soitware, network and HRIS
6.7.
training.n Duration of the training s;hall be dependent per item
than seven (7) working derys.n Full Trainer's training on the use of the dleveloped
provided with a minimumr of Ten (10) users from thenumber of days of the trainer's training sherll defendtraining subjects.
Data Migration.Compatibility and connection to Philhealth existing clata base
Vl. Deliqrerables (Delirery of ProductlProject):
1. Soffwareo System Installen.. FullApplication System Source Code (To be governed
Property and Non-Disclosure Agreement. A sleparateformall) of the application system Source Cocle shall al
. Open Source Code for the Application System Repodslnstallation, configuratiion, set-up of server and fiBiosh-500OT-CPl)Migrated database thart will be used" in the implementation-Twenty three (23) units Biometric device (Granding Bi
Workfl odBusi ness Prrccess TemplatesJob DescriptionsJob CompetenciesDisaster Recovery Plan
o Preventive Meatsure
l.\,/t,ii i*\L--''rf-*T-.=i)
Celsius
back
,::::t'I, lqiiil
direct
nical training
r the ITMDng areas:project.Oracle 119
setup.in the
ivered.database)
ut shall not be
ication shall beeRD Fersonnel.
n the scope of
infrastructure
the lntellectuaformat (
reader (Grandin
-cPr).
ima
vfl.
n OperationalPr'ocedures
" Recovery Proceduresc Suggested Test procedures
9+ complete project Turnover incrurding required and applicableconducted.
D,el ive rables f0e/fve ry of p rod u cilp roj ect) :
Standard version of lntegra Payroll Master Governmeint Editiondqys upon receipt of the purchase order / notice to pror;eed.
WtL Tptat Cosf of the Project:
Tfjre total cost of the Projerct shall ber:
fi/ease refer to financial proposat)
lX'. Dpration of the project:
Tfte whole project will approximateiy last within Eight ({}) monthsPUrchase Order / Notice to Proceed.
X." Support and Maintenance
SupporfFree I x 5 Email support fromyears.Free B x 5 Phone Support fromyears.
o
o
{|
o
e
Free Emait and phone support will be terminated Tl'rree (3) yeof the project.
HW and SW MqintgniznceUnlimited Priority B x 5 Telephone Support.Unlimited Priority B x 5i Email Support.Unlimited Priority B x SiWebex Support.Bugs Fixes, corrections and minrrr adjustments during the waFree Updates on Government Compliance:
r Fornns
" TablesOnce a month maintenance visit:
,D Conrpaction o'f databaselo Maintenance of tablese Speed Bench Markingn Connectivity Checkc Data Base Barck upo Network Traciingq Server Maintetnance
outright replacement lor defective hardware, devicels or equi
or a maximum of two (:2) days free of charge.Extraction of available user data from defective biornetrics topull out.
Mondays to
Mondays to
Friday'except
Fridalxt excePt h
inings to be
shall bed
receipt of
ays for Three
idays for Th
rs after the tur
anty period.
within 24 h
(3)
(3)
aced units d
0r
c
a
lmportation of user data from replaoes units to reparired unitsCost of parts that is nr:eded to bre replaced during repair isif the unit is already out of warrantv.Onsite assistance (Response Time)
a. Non-emergencyb. Emergency
Next Working DayAllow Travel time
The preventive mainternance program is good for T'hree (3)turnover of the project.
xl!. s{tEc/F/cAnofvs of .SrAtvDA Rn G?WERNMENT Et}trtoV
Tftese are the standard feratures of Integra payroll Masrter Garfy customer required customizations.
of TenureVacation & $ick Leave Credits on a daily or monthly basis
an accurate record of leave creditsaccurate processing of pertinent employee records like servicenumber of employees
ly & Daifly rated employeesof unuserl SLA/L
entitlement of Special Privilege l-eavetion of forced leave/nrandatorv leave
ll types of leaveentitlement of Transition allowanceMaster File li Levels of Confidentiality (Rank & file, superviso
Serlary HistoryAlert Window for Company's milestone anniversary and emprloyees enaurardMilintainE Employees 201 File
l[Dll
It
l)
l!
tl
!i
{)
il
o
al
ll
lf
tl
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Ennployee's PhotoPro{ect Assignment
Reral-time link with BiornetricsFkexitime EmploYeesHoliday TableTerrdinesb, Under time and Overliime conversion Table
Orrertimd authorization and approval
lnrcomplqte lniOut MonitoringInrport Log Fite from other AttenrJance capturing machine
Leave{,
{t
ti
{)
lt
It
t)
{}
o
(l
o
It
MISContiGtlneraMaintaFarst andUnlimiHerndlesAccumuAutomatilmprl
Monritors
.i*$i viilT"sj
from the
nt Edition p
& Managerial
led to loyalty
"1i $iui'r,j T:
,,''t"i "
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al/r0[Mrcnetizeition of Leave CreditsProral*:d Computation of Maternity Leave tsenefit
lylgr"lig computation of statutory decructions such as LifePhllHeallh, Pag-ibig, EClp and vrithholding tax deductions
accounting entrycomputation of otherr compensation such as
Gift, Hazgrd Pay, Anniversary Bonus, etc.Cornputdtion of Terminal Leave l3enefit
eaturesve Application and Approvalslip and Loan Status Inquiry
Application and ApprovalInquiry
& rement
t,
(D Autom A,CA, Pleyisteni lncrement, Subsistence Allowance, Loyalty Cash Itward, Y
niliineOnline LOnline F
Online LOnline /
filo
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Curstom iziable Sched u le of Statutory Ded uctionsHold Paypoll of Selected EmployeesEairly OvErtimeTardiness & Absenteeism MemoFleixible Voucher DesignerLoan File MaintenanceFormula Based Payroll Account {lodeFklxible Employee SchedulerMutti-barlks for ATM PaYroll
lF[epaortp' Serruice ReporUlength of Service;
o Lir;t of Regular EmPloYees* List of Rqtire-able EmPloYeeso Lirit of Cqsual EmPloYees* Summarll of Vacant Positions* Leiave Cnedit Reports/Leave Cardo Plantilla for Permanent &.Non-Pc=rmanent Positions
" Summarf of Transition Allowance
' Contribulion Summary per payrorll cut off
l.tI j;}i"t'"xi
, RATA, LOr-End Benefit.
of employee
ii" ;it':i
ol Contribqtion Summary per payroll cut off* 1r3'n month pay Summary
! Cash & pank Payroll Listingo PayroilAccountSummaryn De'nomiryation Breakdownr for Cilsh payrollo ATM Bank Diskette
" Mcrnthfy contribution summary (icsrs, philHealth, Fag-ibig & withhold" Monthly Fayroll Summary
" Quarterly Contribution Summary'
' YfD Pavroll Summarv
PERA,
pther Reports,D GISIS RQmittance Advice'n Gl$lS Inrientory of PayinE Members
'' surmmary of Employee-Eimployerr share, Eclp, optionar premiums,Pavmen{s
o DISM Fo4m 703-C* Dl3M Forlm 703D
stomiuahle lsornus;Step Increment
ion Sheeitent Contract
of Employment
onnel hfianagement lln{brmation $ystem (pMlS}buriFin PMIS module features Employee 201 File where rall the
4 Crther,Cfmpe.nsation Summary (nCR, RA,TA, Longevity pay,* Payroll Register
" Payslip
Loan & E
ls like civil se, scholasticr and employment records, award$, rits. demerits
iued can be easily retrieved withor-rt any hassle. Vacation and sick leave shamulative qnd any part thereof which may not be taken within the calend year may beer to the ng yeir.r$. Likewise, five'clays forced/mandatory leave be imp
ser Mai inable TableService Insurance Sys'tem (GSIS)on & Transportation Allowance (FfATA)& Step Incremrent
Leave Cru:dits Tablre
epresenalary Graca'tion &hilHealth
,,1,$'
ditionalresenta
pensation (AdCom FrO No. 53)& Transportation Allowances (RATA)
r-Bonus Cash Giftiinal Benefit
of Leave Creditstemlty L Benefitzard Pay
Allowancenrversary NUS
allty Award
m"
h4ain
D i a g ra rn ( C e nt r al iee d A n d/ a r D ec e ntra I i ze c{ M o d e)
.mtnBranch A
r\/(**"{f/
Branch B
F,li i ' :i' t t,-.|.;",
,"'--'it,I
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r i,:.1:ii;i I Wrh Serv*rlIiIii:::t:
It i r-r r": 1
i,:xil.ir.. il lrlfcgra payroll
;. il. I.li 0.rlattcr Server
i:t:J I
I i:r::1
il!t]r:::l
EF} '$b ",sbffi "drfffi\AJo rkttn1ions
:ru,ffi' ,lql'}*ff;,tr'ffi
x:til. disasfer Recovery Plan (Preventive Measure, Qperatianal Prdeco very Procedares, lSugges fed Tes f F ro c e d u re s)
. SECURITYc Forefront TMG or Cis(]o PIX for firewall and lDS.. VPN solution to proterct the systems from any potential threat.
. SSL for encryption and data protection transmitted over the w
r Enforce a strong passiword policy.
. Servers must be up tcl date for security tlpdates'
REDUNDANCYr Clustered or Load balancing for Web Servers to ac'hleve max
o Clustered for SQL Server Database to achieve ma:ximum upt
. RAID for storage locarl !-lDD or network attached'
. Power supply, switchres, and rollters' (Optional)
tsACKUPSo scheduled backup for system state, database and web files.
cedures,
um uptime.
o
REGI
order of seconds. whrile this does not suppress the need forrecovery that much easier.
NGScheduled monitorinl; systems to ensure the web andoperating normally at alltimes.Monthly performance reports generated by a third prarty s
ES$ION TESTINGThe system consists of hundreds of thousands of test throllout of any new deployment. Oul regression terstingnew updates at any time, without affecting availabillity for prod
+j*li: fti rl['j
Database records constanfly synchronized betweesynchronization enablles another database failover.
VERYln the event of one of the server$ failing, the other ch,balanced member will automaticaily take ovLr within a short
,,.*,&l-'
branches.
or networkriod of times i the
akeps, it will
lication
are run theenables to
ction users.
h! lts/*iiL i"i4h
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FHILIPF'Ih|ES. INC-
1. PMIS2. GSIS3. RA4. TA5. AdConn6. PERA7. SBRB. SL9. VL1O.YTD11.ACA12.OS13.CAl-14.SQL15.UP$16.CLP,I 7.ACU1B.NA$
CIn$YM I_XST',
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pHFrFrT[or{ 0tJEEtMs
1. PMIS - Personnell ManaEement Inl'ormat2. GSIS - GoverilffiBnt Se,rvice lnsurance S3. RA - Representation Allowance4. TA - Transportation Allowance
B. SL - Sick Leave9. VL - Vacatiorn Le;flve10,YTD - Year to Delte
11. AqA - Additional Comprensation12. CS - Operating {}ystenl13. CAL - Client ff66;e$s Lir:ense
$iupm ESCFT
n $ystetem
Allowan
14. SqL - Structurecl Query Language)15. UpS - Unint,erruptible Powen $uppr- Unint,erruptible Powen $upprly
16, OLlP - Open Llcernse Pnogram
17. ACU - Air-condition Unit18. NAS - Netwonk-l\ttached $torage
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PlopQsed Position
N*E of Finn
N*E of Staff
Profepsional
Date pf Birth
Year$ with Firm/Entity:: 6)'ffrrE
Mempership in Profess:ional Societies:
F'OTTM/,T OF CTIRRTCULUM \TITAE (CY) ]F'OR FROPROFESSIONAL STAS'F'
lT Marnacer
Cosnnrotech Phitippines, Inc.
Alexis Anorico
IT
Anril 23.1973
OSED
Detaifed Task Assignedi: Manage the hardware and softwarre insta
Key puatification:
n Prolicient in IT productsr Proficient in soltwale imstallation and progrzunming
Eduqation:
College Year
Polytechnic lJniversity of the Phil.Techp
Secondary
Junf Sumulong Memorial College
Primpry
Tayuman Elerrentnry Schooll
Emp{oyment Records:
Walder Garments Corp (f993-1996)
Datafline Philippines (1996-19199)
Leader Garments (1999-2005)
Cosryotech Fhllippines Inc. (2005-present)
Languages:
Engifsh, Filipino, Hili gaYnon
1990
1986
DeBr
RemarksAdmin"/Comp
Tf,"{{,-$rt 'i"il$
on the IT side
i,i i. i t.;t ' .
FO[{h,IAT' OF CURRICULUM YITAE (CV) FOI{ pROPROFESSIONAI, STAFF
-CA
SED
Proppsed Position
Nump of Firm
Namp of Staff
ProfEssional
Date of Bilth
Yearp with Firm/Entit1, :2vear"4months
Merfbership in Professional Societies :
Detailed Task AssignerC: Su
Nationality:
roll Master Software
BA-CA
uated
raduated
"1"ffiri,$$l 4i:
I(ey Qualification:
e Technical Support for Installation of the Softwareo Teehnical Support for llnd User Usageo Technical Support for lfroubieshor:ting Concemso Phone Supportq, E mail Support
Education:
College
CollpSe of St. Benilde
Secgndary
Don Bosco Technical Collegrl
Prir4ary
MDMSI * Cainta llizal
Employment Reconds:
Tele[ech Philippines (May 2Ct08 to Nov 2008)
Tec$rical Support Representalive
Cosmotech Fhilippines Inc. (July 2,2009 to Present)
PayNoll Software Supp ort
Languages:
Engfish and Filipino
Year
2005 to 2007
1998 to ?002
7992 to 1998
i:$lii,r'il't "* {i 'il.,-, :+:$?
-r'- t
FORftfAT OF C:URITICUL{jHI 1r{TAE (Cl4IIOR pROPROFESSIONAL ST.AFF'
General En rtment Sur rvlsor
Cosrnotbch Philippines, Inc.
Oliver O. Esnenilla
Electronics and Communications Engineen
Octob,er 19, 1982
Year
2001-200s
1999-2001
1989-1995
[iED
Years with Firm/Entity; 4 yenrs
Membership in Professional Societies:
Detailled Task Assigned: Supervision for: installation, suley and
Key Qualification:
e Proficient in repairing Audio Visual products, Communications andproducts.
o Knowledge in kLstrumerrtation, cornponent troubleshooting and reo Proficient in eler:tronicso Proficient in project installation.
Educntion:
Collep.e
CICC}SAT COLLEGNDSCity of San Fetnandr:. lla Union
ELECTR.ONICS TEC:HNOI,OGYCity of San Fernando, La Union
Secondary
LA UNION NATION,A.L HIGII SCHOOL 1995.1999Cify of San Fernandcr, La Union
Primary
Proposed Position
Name of Finn
Name of Staff
Profbssional
Dare of Birth
LINGSAT COMMIJNIITY SchoolCity of San Fernandc,, l,a UniorrEmployment Recorids:l
Cosrnotech Phitippines Inc. (11007 to Present)
GED StaffGED Supen'isor
Languages:
[nglish, Filipino, Ilocnno
ffice Autom
.E.C.E.
raduated
raduated
fiTit,jii.[**: , :,.
,l
products being
,ilil lidl [ $':t
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F$F{.m4AT oFr C{.IR}LICULUM VTTAII (cU FoR PRoPosED PRo ESSIONAL STA
Propgsed Position
Nam$ of Firm
Namelof Staff
Profes,sional
Date tf Birth
Yezu's with Firm/Entity: Two (1M
MemQership in Profbssional
Detailed Task Assigned: Inehn in softwarc tra
Qnalification:
Provide training to ner,v r:mployees and clients on the usalge of'payDesigned, developed an<l delivered training courses.Create manuall frrr the di:fferent version of the Payroll So.ftware.Create and provide traiming materials
Educftion:
College
New ffira University
Perez National High School 2000.-2004
Primar:y
Perez Centnal fllernenl;ary School 1994-2000
Key
o
o
0
&
Trainirng Tenrn Lcader
"Cosmotech Phi i,ppines Inc,
nil L. rdo
Software Trniner
Anri 1987
Year
2004-2008
I Master So
gree/Rernarks
raduated
raduated
Employment Recordls ::
Cosm[tech Philippines Inc.
Svnc Education
anglflsgesr
2009-Present
2008-2009
ttr.il} 'Tiltl"$l:,.ft,
Tag.alog, Engiish
) .-l*-_)
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i iii.i! il'iil
Propqsed Position Soffware tr *ation Ma
Narnq of Finn
Namq of Staff
Prafepsional
Date gf Birth
Yearq with F'irmlEntify
Memtbership in Professr
Detai llask Assigned: Flan, Iead and o ize Software Iscoping of the proiect for required customization
Key ClualiIicatiorr:
n Worhed in Accounting Departmenl. for l0 years and has been irrvolprocessing since 2000
o Implement new policies and procedure for software impllernentationq' Create new ideas in improving software implementation group.a Participate in client scoping activities.e Mal<ing sure that all clients concefil are not taken for eramted.
Education:
College Year
" Philippine School of Husiness Administration
Secoqdary
Marinduque l\ational Fligh S,chool
Primalrl
Don Luis Hidalgo Mlemorial Sichool
Emplpyment Recordd :
Cosrqotech Philippinres, Inc,2007 {o presenf
o lvlonitors the implemenlation of lntegra Payroll Masterr Ensures that clients' oorlcems are properly addressed
200.* to ?007
IISIWSAT $F {]URRICULUM \,1TAE (CY) ]I'OR. PR.OFR.CIFJTSSIONAI, ETAFF
Cosna
: 7 years
1997
1993
1989
OSED
in payroll
support
Remarks
BSBA
Graduated
Graduated
n Groupl
(.' .
,\\r -4\. it'\
Dindmor Enterpnises (2000 tn ?004)Responsibiiities :
d Handles Accounts Payables & Acr;ounts Receivablesd lvlonitors the Cash Posjition of the cotnpan),d Flandles Petty Cash Fu:nd, Inventory and Peachtree Accrounting
4 Prepares Financial Statements (Bank Reconciliation, Balance S
! Flandles paynoll & otherr employees' benefits
Legacy Enterprises Corp. (from May 1998 to April2000)d Flandles Accounts Payables & Accounts R-eceivablesnj Prepares Bank Reconciiliation Statementq Handles Salesmen Conlnission & Incentives
Frin[ing Industries Associntion of tlrc Fhils - PIAP, Inc. (April1997 ^o l{andles Book of Accor:rrts
tb & Pag-ibig
& Income S
ay 1998
& Income Stao Prepares Financial Statements (Bank Reconciliation, Balance
" Updates the lDaily Cash Position* Handles Account Receiivables & Account Payableso Handies governmental payments
Lan$uages:
Enelish & Filipin0
ffiH:ili-f iiT; iFh 'i* ?'1, .$ ra llj,,,",:i ,i i"'t'l"l;,1
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FOI{I\{AT OF', {]URRICULLM VITAE {Cn ]FOR pR.O
PROFIISSIONA.L STAF'F
Cosmotech Philippines, Inc.
Flome,n Espafiol
BSCo'mSci
9. 1980
OSED
FropQsed Position
Nam! of Firm
Narnq of Staff
Profepsional
Date gf Birth
Yearl with Finn/Entity
IT
: 4 vears Nationality:
Mempership in Professional Societies: ML-P, CCNA
Detaifed Task Assigned: In ch,arge in hardware installation.
Key Qualification:
o Proficient in IT tproduct$. '
o Proficient in software installation and programming.r Proficient in networking;.,n Proficieut in Cisco and lvfiorosoft Froduct
Educption:
CollepecssY
SecorldaryCNIIP
Prirn.dV
Canifaan Elementary School
Year1997-2001
1993-1997
1987-1993
Gra
mSci
uated
Gra uated
Emplpyment Recorrls:
Cos{otech Phil. Inc. (2007 to Present)
FETlf'aiwan (2004-?007)
Langpages:
Engliph, Filipino, Hiligaynon
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X Embeddedstem, 24 hourus operation
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Ethernet (Cross Cable)
RS?3?
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Reports
DISPLAY / SPEAKER
LCD Disqlay: rl lines Character white LCD '!28-64
"Sp*uL*r, Voice Prompt (lranguage can be selected)
TECH I'll CIAL SPECIFICATIONS CAPACITY
Fingerpript caPacitY: 5,000
Log capacity. 150,000
v ERI FrcATloN/lDENTlFlcATl oN
Venficatign sPeed(1 :1 ): s0.5s
lCenti{icafiion sPeed(1 rlrl): s'l s
t-RR:s0. 1?t
FAR; <0.P001%
COMMUI!ICATION
TCP/lP, RS23U4B5, USB HosllClient
ATTENT]ANCE STATUS
-Check in, Check out, Break in, Break out
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LANGUAGE
lMulti l-anguage, English, French,
more than 15 languages can be se
ENVIRONtvtENT
Operation temPeratur:e: 0"C - 45'C
Operation humiditY; 20% - 80o./o
POWER
1 1O/22OVAC - SVDC
MACI'IINE SIZE
205(L)' 1 45(W)'53(H)mrn
FUNCTION SUPPOIIT
Scheduled bell, TS inpr"rt, Webseruel
{":{ ifi f{i;i*lii1;tl; ieilru'.j i 4{ilt
Fingerprint capacity enlargement,
suppcrrl, gPIN user lD, Auto Status,
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Ethernet Slvitch
RS? 3;l
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