the presentation will begin at approximately 12:00 p.m. et
DESCRIPTION
IRB Webinar. The presentation will begin at approximately 12:00 p.m. ET Information on joining the teleconference can be found on the “Info” tab in the upper left of this screen. Be sure to use the “Attendee ID” number on the Info tab when dialing in to associate your name with your phone. - PowerPoint PPT PresentationTRANSCRIPT
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SST Webinar
SLDS Webinar 6-26-13
The presentation will begin at approximately 12:00 p.m. ET
Information on joining the teleconference can be found on the “Info” tab in the upper left of this screen. Be sure to use the “Attendee ID” number on the Info tab when dialing in to associate your name with your phone.
In order to cut down on background noise, please mute your phone by dialing *6 upon entry into the meeting.
During the question and answer portion of this presentation:• You can re-enter *6 to unmute your phone and ask a
question; or• Type your question into the Q&A panel below the participant
list and clicking “Send”.
A copy of this presentation and a link to the recording will be shared with the IES Grantees and EIMAC listservs.
IRB Webinar
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PanelistsKate Akers and Linda Borkosky (KY)Steve Snow and Mick Pytlik (ND)Andy Mehl (ID)Susan Murray (MT)
Agenda• Background of each state’s IRB process
• About the process• Process for review and approval of a data request• Use of an outside entity
• Best practices and lessons learned• Questions from participants
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IRB Process
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Kentucky
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Information Review Process• Requests are processed by priority
• End product may be de-identified data or an aggregate report
• Data owning agencies must provide approval via MOU for release of de-identified data and are given 5 days to review reports prior to publication
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IRB Process• Initial IRB review was granted exemption
• Currently pursuing additional full IRB review with another institution per request from USDOE
• Some difficulty in filling out IRB form due to many responses as “N/A”
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IRB Current Status• Currently finalizing IRB with Northern Kentucky
University
• Finalizing process for data/information requests from researchers (to include IRB approval from home institution)
• Reviewing security process and information request process with outside researchers
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North Dakota
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North Dakota has an SLDS committee appointed in legislation• Representation from several state agencies
The SLDS committee contacted several of the entities with existing IRB processes• Those entities felt conflict of interest because some of
the request will not originate with them• The IRB process should fall to the entity conducting the
research• The IRB should have some type of governance or control
over the entity conducting the research
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Contacted Western IRB (WIRB)Broke it into two pieces• Establish an IRB protocol
A ‘checklist’ used to help determine if an IRB is necessary
• Perform the IRB if necessarySeparate engagement with WIRB to perform the IRB
If the requesting entity has established IRB, they will follow that
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Idaho
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Environment• Idaho is pursuing a federated model for connecting our
K-12 SLDS, Postsecondary SLDS, and Labor LDS.• We started pursuing creating a new IRB, couldn’t find a
volunteer to chair it, decided we were better off leveraging an Idaho Institution.
• Designed our data exchange to limit exposure of PII including name, DOB, and SSN.
• Contacted several Idaho Postsecondary Institutions• Selected one to work with• Investigating requirements
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Next Steps• Enter into an agreement with the institution• Prepare presentation• Resolve questions • Can we get an exemption?• Is this for the project or ongoing?• Can we do one time approval for where we
know we will be dealing with PII?• How does this apply?
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Montana
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• 2012 SLDS Grant project – K-20 Data Project• IES referred our project to USED Office of the Chief
Financial Officer for human subjects protections clearance
• Needed to go through the IRB process for our state’s own research• We are linking student transcript data for K-12 and
postsecondary sources using personally identifiable data• Had to be completed before any work with identifiable
data is initiated or data is exchanged with Montana University System (MUS)
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• No MT OPI project has gone through IRB process before
• Finding IRB to review our project• Since the Montana University System partners
with us in K-20 Data Project, Montana State University IRB agreed to take on this review for free
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Application Process• Applied for expedited IRB review in May 2013• Complicated by fact that Research Analyst hadn’t
started• Application reflects fact that most IRB research is
medical (drugs, coercion, etc.)• NIH/CITI Training for all “investigators”
• Ruled exempt in June 2013 – submitted to USED for ED IRB clearance
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Questions
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Contact Info and Resources:Requests from State Support Team or SLDS Team:
Maddie Fromell, [email protected] Taylor, (302) 236-2651 [email protected]
Panelists:Kate Akers, Linda [email protected], [email protected]
Steve Snow, Mick [email protected], [email protected]
Andy [email protected]
Susan [email protected]
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IRB Webinar