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The Press Release + Real Writing Tips Mike Long Georgetown University [email protected]

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Page 1: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release + Real Writing Tips

Mike Long Georgetown University

[email protected]

Page 2: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release Clear, concise writing with specific message TP/NC

Page 3: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Two kinds of timing:

Past & Future

Page 4: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release Stuff that has happened

Generate coverage Stuff that is going to happen

Generate coverage Generate attendance / participation / sales

Page 5: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Two styles: Do

vs. Applaud

Page 6: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release Do

Your organization did something and is bragging about it

Applaud Your organization is pleased / displeased

that somebody else did something

Page 7: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Timing Do v. Applaud

Stuff that has happened

Do: Let’s brag

Stuff that is going to happen

Applaud: Let’s bask in reflected glory

Page 8: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release TO-DO LIST

1. Figure out what you want to publicize.

2. Figure out the timing. 3. Figure out do v. applaud. 4. Write the thing.

Page 9: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Now let’s look at the template.

Page 10: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 11: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Workshop I

Page 12: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The “iFrame”

Page 13: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Info on iFrame

The new product is called “iFrame.” It looks like an iPad, but with a

variety of frames you can attach around the screen.

You use it to display photographs. Hang it on the wall, or set it on a

shelf.

Page 14: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Task:

Write a headline for the press release announcing the new product.

Page 15: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Workshop II

Page 16: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release

Revise this opening paragraph to fit the template:

Page 17: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The iFrame has been released by Apple. The iFrame is the most advanced and attractive way to display photos and other images. “Featuring the highest-resolution display available, and a battery that lasts four years, iFrame sets a new standard for convenience and elegance,” said Apple CEO Tim Cook.

Page 18: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The iFrame has been released by Apple today announced. The release of iFrame, is the most advanced and attractive way to display photos and other images. “Featuring the highest-resolution display available, and a battery that lasts four years, iFrame sets a new standard for convenience and elegance,” said Apple CEO Tim Cook.

Page 19: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Apple today announced the release of iFrame, the most advanced and attractive way to display photos and other images.

Page 20: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Real Writing Tips Thinking like a journalist Ask “Milton” Zip it

Page 21: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Real Writing Tips Storytelling/dramatic elements Tension and release Motivated sequence

Page 22: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Real Writing Tips Writing for social media and the Web Writing for editors versus writing for readers Headlines: Huffington Post Hide something! Promise a reveal!

Page 23: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 24: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 25: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 26: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 27: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 28: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 29: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 30: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff
Page 31: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Real Writing Tips Know your audience: Organizing for attention Open with a map Recap Bullet points Visual clarity = understanding

Page 32: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Real Writing Tips The tip for young PR pros to build better writing habits now Write every day, sure, but also…

Page 33: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

Real Writing Tips Revising, reviewing and editing

The font / point-size trick

Page 34: The Press Release - PR News · The Press Release Clear, concise writing with specific message TP/NC . The Press Release Two kinds of timing: Past & Future . The Press Release Stuff

The Press Release + Real Writing Tips

Mike Long Georgetown University

[email protected]