the promotion process at mcw jeff whittle, md, mph chair, rank and tenure committee medical college...
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The Promotion Processat MCW
Jeff Whittle, MD, MPHChair, Rank and Tenure
Committee
Medical College of Wisconsin
Slides courtesy of Joseph Layde & Cecilia Hillard
Objectives for Today
Describe Promotion Tracks/Pathways
Explain the process for Promotion
Provide some DOs and DON’Ts
Jeff Whittle, M.D., MPH. (Chair) – MedicineKathlyn Fletcher, MD - MedicineDavid Cronin, M.D., M.P.H. – SurgeryStephen Duncan, Ph.D. – Cell BiologyDara Frank, Ph.D. – MicrobiologyJay Sandlow, M.D. – Urologic SurgeryQuinn Hogan, M.D. – AnesthesiologyMichael McCrea, Ph.D. – NeurosurgeryMarlene Melzer-Lange, M.D. – PediatricsGirija Ganesh Konduri, M.D. – PediatricsWai-Meng Kwok, PhD - Anesthesiology
Rank & Tenure Committee Composition
For updated guidelines, more information and MCW CV format , go to the website
for the Department of Faculty Affairs
see website: http://www.mcw.edu/facultyaffairs.htmDepartment of Faculty Affairs
I recommend the faculty handbook
Or, starting at Infoscope
The Promotion Pathways
Traditional
Clinician-Educator
Research
Clinician-Administrator
Promotion Criteria
Demonstrated excellence and achievement in – Research/Scholarship– Teaching– Service/Clinical activities
Key considerations vary by pathway
Amount varies Associate versus Full
TraditionalClinician-Educator
The Pathways: Expected Effort
ResearchCommittees
Review panels
Research,Education,Clinical productsClinical
activitiesCommittees
TeachingTeaching
The Pathways: Expected Effort
ResearchClinician-
Administrator
ResearchClinical and/or administrative activities
/Research
Clinical and/or administrative activities
The Promotion ProcessDepartmental review (Internal Promotions
Committee)
Chair proposes faculty for promotion
Packet Preparation for Committee
Rank & Tenure Committee Review
Dean/Board of Directors Approval
Deadlines: For July 1st implementation
October 1st: Clinician-Educator
January 1st: Traditional, Research, Clinician-Administrator
Tenure applications can be made at either deadline
What the applicant and department provide
Letter from the chair: Explain why …
Updated Curriculum Vitae, MCW format
Updated portfolio for C-E and C-A
Names of referees – your advocates
Two representative publications
Minimum number of refereesResearchPathway
C-E Pathway
C-APathway
TraditionalPathway
AssociateProfessor Internal External
44
42
42
44
Professor (& Tenure-C-E/Trad) Internal External
44
44
62
44
Selecting RefereesAll referees should:– Be at or above proposed rank (Professor best)– Speak to impact of your work
Diversity is good– Internal letters
Not all from your sectionOutside of your department if possible
– External lettersNot all from your training institution – 5 years since MCW
Ask for more than the minimum required– Waiting for letters slows the process down
Preparing the Packet(Faculty Affairs – Dave Evans)
Solicits letters from the referees.– Referees are provided with:
CV, portfolio and representative publications
MCW promotion criteria for the specific rank and pathway.
When the minimum # of letters are received, the packet is sent to the R&T Committee for review at the next meeting
R & T Committee ReviewR&T committee members receive the complete packet (Chair’s letter, CV, letters from references, portfolio, representative publications)
Comprehensive review of CV, portfolio, letters, and other information
Comparison to pathway-specific requirements
Votes on proposed action
Majority (> 6 of 11) required for actionAccept or reject proposed promotionMay request additional information; in this case, the promotion is tabled
What we look for: Traditional Pathway
Independent research funding
Peer reviewed publications
Service (committees, councils)
Teaching activities
Evidence of reputation– Associate Professor: Regional / National– Professor: National / International
What we look for: Clinician-Educator Pathway
Excellence in teaching/education and clinical practice (if applicable)
Scholarship– Development/dissemination of materials– Publications
Service to institution (MCW/hospital)
Evidence of reputation– Associate Professor: Regional– Professor: National
What we look for:Research Pathway
Vital role in a research program; can be independent or a key component of a large program
Role in research training/teaching
Evidence of reputation– Associate Professor: Regional– Professor: National
What we look for:Clinician-Administrator Pathway
Excellence in clinical practice, program development
Excellence in teaching (lower volume)
Time in rank (not sole factor)– Asst. Associate Professor: 10 years– Assoc. Professor: > 5 more years
Service to institution (MCW/Hospital)
Types of Evidence
CV– Must be in MCW format– Provides useful information if done well– Could include entries that may not be
understood by committeeConsider annotations as needed
CV examples
Competitive award, selected annually by physiological researchers based on cv, career accomplishments, and abstract for annual meeting
Young Investigator AwardCirculation SectionAmerican Physiological Society
CV examplesNew Investigator Award
Research in Medical Education
Central Group on Educational Affairs
of the Association of American Medical Colleges
Competitive award, selected by medical education researchers based on abstract and presentation
CV Examples
1998-200430 hours/year
Introduction to Clinical Medical (M1)(the Medical Interview)
2004-present10 hours/year
Bioethics Small Group Facilitator (M2)
2006-present7 hrs/rotation8 rotations/yr
Case-based Interactive Learning Sessions: Pediatric interview and child development, SP evaluation (M3)
Provides an idea of time commitment
Portfolios
Expected in Clinician-Educator and Clinician-Administrator paths but can be provided by anyone
Contains additional evidence not easy to incorporate into CV
Contains examples of your best work that demonstrate your impact
Should be concise - 5 pages
Portfolio Example: Teaching
Student Teaching Evaluations: Dr. Nelson compared to other faculty
Portfolio Example: Clinical
Year gone on sabbatical
Portfolio Example: Administration
Role: Facilitator, OSCE program development
Activities: Developed 12 OSCE stationsImplemented OSCE evaluationDeveloped teaching OSCE, video OSCE
Student rating: 90% rate it as excellentProducts: OSCE evaluation system
(reliability 0.69-.89) 2 peer reviewed national presentations 1 publication
Portfolio Example: Clinician-Administrator
TenureAwarded to individuals deemed “vital” to missions of MCW– For accomplishments beyond achieving academic
recognition– Reflects exceptional, continuous contributions
Available in Traditional and Clinician-Educator pathways only
Granted independent of promotion, but can be granted at the same time
What we look for:Tenure decisions
Evidence of how you are VITAL to MCW missions– Identified by internal AND external referees– What would happen if faculty wasn’t present
The Dean and Board
Positive Vote on Promotion/Tenure
Dean notified– Can overturn a positive, not negative vote
If Dean approves, sent to MCW Board of Trustees
If Board approves, promotion takes effect July 1st.
Negative Vote
R&T sends letter to chair– Reasons for denial
Must wait until next academic year to resubmit
Appeal process– Chair submits significant new information– Or appeals to committee in person
Promotion “DOs”Start preparing NOW– Collect evidence– Keep CV up to date– Review often
Get input from others– Colleagues, mentors, chairs
Know the criteria - just being here for a long time does not warrant promotion
Promotion “DOs”:When submitting
Use MCW format for CV
Provide complete, accurate information
Don’t assume others know what you do– Consider annotating CV– Use portfolio if CV insufficient to demonstrate
contributions
Send your best publications
Promotion “DOs”:When submitting
Select referees carefully– Let them know you plan to submit their name– Consider what they know and can comment on– At or above proposed rank– Can comment on whether you would be promoted at
their institution (external)– Include Key people in your career - not all from your
training– Ask for more than required minimum
Promotion “DON’Ts”Do not submit incomplete/sloppy materials- No typos, incorrect grammar, incomplete citations,
duplications, out-of-date information- Pay attention to the CV categories
Do not include things that you hope will happen- Submitted papers, etc- Approved but not funded grants
Do not make it difficult for the R&T committee to see your value to MCW
Summary
Know criteria for promotion in your pathway
Deliberately pursue the criteria
Follow the process to provide best evidence of your excellence and value
Pay attention to the details (Dos and Don’ts)
Summary
Promotion and Tenure decisions based on evidence of excellence
Need to provide best, clear documentation–Ask for help from experts on preparation
Goal is to promote when prepared
Thank You!
Questions?