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The Purchasing Exchange
Inside This Issue Pres. Message continued.........................1
Membership Report..................................2
2014 Calendar of Events.........................3
2014 Regional Conference Info……..…4
Voting……………......……………………6
UPPCC Become Certified………...……9
Professional Develop. Opportunities…10
Dec 2014 Meeting …………………….12
Community Outreach………………….13
Helpful Web Links…………………...…14
Puzzle of the Month……………………15
Crazy Holidays………………..………..16
NIGP Scholarship…………………..….18
Job Posting On-Line………………...…20
Coming Events
Board Mtg.. October 9, 2014
Regional
Conference October 16, 2014
See our Calendar of Events on pg. 3
The Purchasing Exchange
The Official Newsletter of the Arizona State Capitol Chapter of
NIGP
December 2013 AZ NIGP P.O. Box 18123 Phoenix, AZ
85005
President’s Message by Valarie Eriwin, CPPB
ARIZONA STATE CAPITOL
CHAPTER
2014 Executive Board President Valarie Erwin, CPPB .......602-712-8562
Vice-President
Irrma Guzman........... 602-506-8715
Secretary
Gary Barkman............ 480-472-6116
Treasurer
Kim Clark, CPPO, CPPB..480-358-3000
ext.3174
Immediate Past President
Sharon Brause, CPPB.....480-644-2815
.
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September President’s Message
Though the National Forum was just a few weeks ago it is still so wonderful for
our Chapter to be recognized, we’ve all worked so hard. The National Forum
was such a great conference and I'm so happy that so many Chapter
members were able to attend. I hope for those of you who couldn't attend that
at some point you do get to experience the National Forum. The opening and
closing speakers were so clear in their messages yet so entertaining too! The
sessions during the week were great. Being in Philadelphia was awesome and
to experience and see all of the history there was so overwhelming.
Upcoming in October is our excellent Regional Conference! I hope you can
come to the conference, it's the 25th Anniversary and we'll be celebrating
Silver style! So please go online and register before the deadline, remember
it's October 16th. There are several informative and great sessions to choose
from and our opening speaker is one to see in person! Our vendor exposition
is one you are going to want to come and tour. We have sold out for our
vendor booths with over 90+ vendors for you to visit. We highly encourage you
to come and see our many vendors and encourage your end users to come
and visit the vendor booths as well. This is a great opportunity to put faces with
names with those vendors that we deal with. Learn what vendors and
products/services are out there, so we can fairly and ethically procure products
and services. We are also hosting a Toy Drive at the Regional Conference.
This is for the 911 Toy Drive that gives toys to local Police and Fire
Departments to give the toys to those innocent children caught in
circumstances beyond their control, either in a car accident or perhaps a
domestic incident. Their Mission Statement: "Help us put a gift in the hands of
any Law Enforcement Officer or Firefighter that reaches out to help a child in
their time of need. Your gift will give the Men and Women of Public Safety the
opportunity to change the way children see people in uniforms for the rest of
their lives". A big thank you to W. Steven Martin for this wonderful charity and
for being such a great speaker at our August Career Seminar. We will have
boxes at the Regional Conference for dropping off your unwrapped toy
donations. Even if you unfortunately can't make it to the Regional Conference
and would like to donate please call Suzanne Alberts, Community Outreach
Chairperson, or myself to get your donations to us so we can get them passed
on to the charity.
Thank you everyone for being a part of such a fantastic Chapter of all we
stand for in our profession of a procurement professional.
The Arizona State Capital Chapter is the
Large Chapter of the Year!
The Purchasing Exchange www.aznigp.org
Membership Report by Kristy Garcia, CPPB
Active Members = 386
Pending Members = 3
Expired Members = 0
Vacant Positions = 7
New Members since Jan 1, 2014 =
18 Membership Renewal Notices
have been sent out for the 2014/
2015 year. Please renew promptly.
September 2014
Membership renewals or any new
membership is $40.00. All NEW
members receive a free lunch
voucher to attend a chapter
luncheon ($10-$15 value).
Redeem any free lunch vouchers
as soon as you can.
Benefits to being a Chapter
member include, Free webinars,
Networking Opportunities,
discounted Professional
Development events, Influence
Outcomes and Industry Standards,
Enhance Leadership Skills and
National Staff and Resources.
Please contact Kristy Garcia with
any questions or help getting
registered at 480-644-5052 or email
Our Sponsors Don’t forget to patronize our corporate sponsors if possible. Links to their websites are at the bottom of our
chapter website at: www.aznigp.org
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It is hard to believe December is almost here, I
don’t know where the year went but I do know
working with all my NIGP family will once again
be a very cherished memory. I am reaching
out to all of you asking for pictures for calendar
year 2014 so we can make the December
newsletter one that documents the wonderful
moments we all had throughout the year. I
would ask that when you send pictures, please
share what event the picture is from and if
possible, who is in the picture (if only a small
group). Please email the pictures to myself @
[email protected] or Anne Shadle @
[email protected] or Jesse Atoigue @
On behalf of the Newsletter team we thank you
all and look forward to receiving many, many
pictures.
SPECIAL REQUEST
FOR THE
NEWSLETTER
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September 2014
4
September 2014
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September 2014
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September 2014
The Purchasing Exchange www.aznigp.org
September 2014
2014
Calendar of Events
Training Opportunities are in
Dark Blue type
This is a TENTATIVE schedule of 2014 Calendar of Events. The calendar will be
updated as event planning progresses.
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2014 REGIONAL CONFERENCE AND PRODUCTS EXPOSITION
Thu, Oct 16, 2014
7:15 AM - 4:30 PM
Mesa Convention Center
201 N Center, Building C
Mesa, Arizona 85201
NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING
ARIZONA STATE CAPITOL CHAPTER
25th ANNUAL REGIONAL CONFERENCE AND
PRODUCTS EXPOSITION
Join the Arizona State Capitol Chapter for a day packed full of
educational workshops, professional development experiences, a
vendor product show and time to network with other professional
peers from all over the state.
Register today!
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2014 REGIONAL CONFERENCE EXPOSITION
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Become Certified
2014-2015 Exam Schedule
All UPPCC certification examinations are administered via computer at a Prometic testing center. Examinations
will be delivered daily, Monday thru Saturday at a time and location selected by the candidate. Fall examinations
are administered during the last two full weeks in October. Spring examinations are administered during the first
two full weeks in May. Please see exam schedule and associated deadlines below.
Application Submission Deadline February 3, 2014 July 14, 2014
Application Submission Late Deadline February 18, 2014 July 28, 2014
Exam Registration Deadline March 31, 2014 September 8, 2014
Testing Dates May 5-17, 2014 October 20-November 1, 2014
Application Submission Deadline February 2, 2015 July 13, 2015
Application Submission Late Deadline February 17, 2015 July 27, 2015
Exam Registration Deadline March 30, 2015 August 31, 2015
Testing Dates May 4-16, 2015 October 19-31, 2015
Exam Tips
Exam Candidate Tips — Strategies for Success...
RELAX! Have confidence in yourself and your abilities.
Remember... you have met the eligibility requirements, now demonstrate your knowledge.
Maintain a positive attitude.
Get a good night's sleep prior to the exam and have a nourishing protein-filled breakfast on the day of the exam.
(your brain needs rest and nutrients to perform optimally).
Arrive early at the test site.
Immediately identify any inappropriate conditions to the test center administrator.
Read all exam questions carefully.
Identify and answer all easier questions first.
Do not spend too much time on any one specific difficult question.
Skip questions that you are unsure of and return to them later.
Eliminate any incorrect answer choices from the potential options.
Translate words and substitute terms to simplify the questions.
Apply practical reasoning to determine the correct answers.
Divide the question into manageable and understandable parts.
Keep the intent of the question and basic subject matter in mind.
There are no trick questions. If two choices seem correct, choose the BEST answer. Remember,
good test questions include options that are plausible, but not completely correct. Many options for test
questions include common mistakes that individuals make when they don't completely understand the
material being tested.
Don't second-guess yourself—your first instinct is usually correct.
Don't read too much into questions and over-anticipate the answers.
Answer what is asked for and not what you feel should be asked.
Estimate time required to answer remaining questions.
Return to previously marked difficult questions to select an option.
Plan time effectively. If you comment on a question, get to the point quickly. You have 3.5 total hours to
complete this exam, this includes time you take to answer questions as well as any breaks you may take.
If your not sure of the answer, make an educated guess. Unanswered questions count as incorrect, so it is in
your best interest choose something rather than leaving a question blank.
Monitor the on-screen counter which continuously counts down your remaining testing time from the start of
the examination.
September 2014
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September 2014
Professional Development Opportunities
Tools for Ensuring Contractor Performance on Public
Construction Projects November 3, 2014
8:00am to 5:00pm
City of Glendale
Oasis Water Campus
7070 W. Northern Avenue, Suite B&C
Glendale, Arizona 85303
See the Chapter Website for more information
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Registration is still open!
Minimum required is 8. There are 15 registered attendees as
of 9/11/2014.
The Seminar is being advertised through National, AZ NIGP,
SAVE, GPPCS, other chapters and local organizations
throughout the State.
Awarding to the low bidder on a public construction project
means the public agency gets the lowest price and the best
deal for the taxpayers. Right? Or does it? There are many
challenges with ensuring effective contractor performance on
low bid projects. So are public agencies at the mercy of
unscrupulous and less than qualified contractors?
Fortunately, there are a number of tools available that can
help protect public agencies on public construction projects.
Continental Breakfast and Afternoon Snacks will be provided.
The Purchasing Exchange
September 2014
Professional Development Opportunities
UPCOMING WEBINAR’S See the Chapter Website for more information
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Registration is coming soon on the Chapter Website
The Purchasing Exchange
RFP EVALUATION METHODOLOGIES
Tue, Nov 18, 2014 11:30 AM - 1:00 PM
ADOT - HRDC
1130 N. 22nd Avenue
Phoenix, Arizona 85009
RFP EVALUATION METHODOLOGIES
Tue, Nov 18, 2014 11:30 AM - 1:00 PM
City of Mesa
20 E. Main Street
Mesa, Arizona 85201
HOLIDAY LUNCHEON
MEETING
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The Purchasing Exchange
Tue, Dec 9, 2014
11:30 AM - 1:00 PM
Phoenix Marriott
1101 N. 44th Street
Phoenix, Arizona
85008
September 2014
September 2014
The Purchasing Exchange www.aznigp.org
UPCOMING EVENTS Community Outreach!
DATES: TBD
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Habitat for Humanity for this Fall
September 2014
The Purchasing Exchange www.aznigp.org
HELPFUL WEB LINKS NIGP LINKS
NIGP The Institute for Public Procurement
www.nigp.org
NIGP Membership Home Page
www.nigp.org
Benefits of NIGP Membership
www.nigp.org
Membership Benefits at a Glance
www.nigp.org
NIGP CHAPTERS IN ARIZONA
Copper Chapter of NIGP (Tucson)
www.copperchapter.com
Desert Southwest Chapter of NIGP Yuma)
www.dswnigp.org
Grand Canyon Chapter of NIGP (Flagstaff)
www.nigp-gcc.org
CHAPTER FORMS
Scholarship application
www.aznigp.org
Scholarship Application Scoring Criteria
www.aznigp.org
Resource Library Documents List
www.aznigp.org
PHOTOS
AZNIGP Shutterfly Account
aznigpphotos.shutterfly.com
GOVERNMENT SITES
Arizona State Procurement Office
www.azspo.az.gov
Maricopa County Office of Procurement Services
www.maricopa.gov
PURCHASING-RELATED SITES
Arizona Bidder Registration Sites (State/Local
Government/Schools)
www.mpsaz.org
Greater Phoenix Purchasing Consortium of
Schools (GPPCS)
www.ajusd.org
Institute for Supply Management (ISM)
www.ism.ws
Mohave Educational Services Cooperative, Inc.
www.mesc.org
National Contract Management Association
www.ncmahq.org
National Intergovernmental Purchasing Alliance
(National IPA)
www.nationalipa.org
National Purchasing Institute
www.nationalpurchasinginstitute.org
Strategic Alliance for Volume Expenditures
(S.A.V.E.)
www.maricopa.gov
The Cooperative Purchasing Network (TCPN)
www.tcpn.org
US Communities Government Purchasing
Alliance
www.uscommunities.org
Western States Contracting Alliance (WSCA)
www.aboutwsca.org
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www.aznigp.org The Purchasing Exchange - 12 -
PUZZLE OF THE MONTH
A C C O U N T A B I L I T Y G
M P O I H N O C M E H A G B L
X A L F L X U I S H C N Y A O
D E C F F E Z S S Q L O E S B
B Y W R V E O M U U W V Y K A
G G L U O R R I K E L H E E L
N F K R G E S E C T X L A T I
I A E L F I C N E F R F O J Z
V Q O D T C E O A Y Q V I C A
I Y G I O R U X N P W Z D U T
E C O H E N V S O O T L D U I
C N R F A Q O R B N M G U K O
E Q E E C N A N E T N I A M N
R R C A P A C I T Y S O C H Z
C J C U C G X P K J R V C S L
September 2014
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ACCOUNTABILITY ACQUISITION BASKET
CAPACITY COLLUSION GLOBALIZATION
LESSOR MACROECONOMICS MAINTENANCE
OFFEREE RECEIVING REFERENCE
1 Labor Day First Monday of
month
2 VJ Day, WWII
3 Skyscraper Day
4 Newspaper Carrier Day
5 Be Late for Something Day
6 Fight Procrastination Day
7 Neither Rain nor Snow Day
8 Pardon Day
9 Teddy Bear Day
10 Swap Ideas Day
11 911 Remembrance
12 Chocolate Milk Shake Day
13 Defy Superstition Day
13 Positive Thinking Day
14 National Cream-Filled Donut
Day
15 Felt Hat Day - On this day,
men traditionally put away their
felt hats.
16 National Play Doh Day
17 National Apple Dumpling Day
18 National Cheeseburger Day
19 International Talk Like A
Pirate Day
19 POW/MIA Recognition Day -
Third Friday of September
20 National Punch Day
21 International Peace Day
21 Miniature Golf Day
22 Elephant Appreciation Day
23 Dog in Politics Day
24 National Cherries Jubilee
Day
25 National Comic Book Day
26 Johnny Appleseed Day
27 Crush a Can Day
28 Ask a Stupid Question
Day (one of my favorite days)
29 Confucius Day - Try your
luck. Get a Fortune Cookie.
30 National Mud Pack Day
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IT'S SILLY SEPTEMBER!
September 2014
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Arizona State Capitol
Chapter of NIGP (AZNIGP)
Invites you to apply for an
AZ NIGP Scholarship
The Arizona State Capitol Chapter of NIGP (AZNIGP) is dedicated to providing scholarships to
AZNIGP active and participating members for their continuing education and professional
development efforts. Each year, a certain amount of money will be allocated for use towards
these endeavors. Scholarships may be applied toward any purchasing/materials management
course, executive or technical development course, LEAP/NIGP course, or towards
attendance at the NIGP Annual Forum. In addition, the scholarship program will support
AZNIGP members’ initial pursuit of CPPB/CPPO professional certification or testing when
agency funding is either limited or not available.
The Scholarship Committee is comprised of the current Vice President of AZNIGP, and its
members found at https://www.aznigp.org/insidepages/committees/. The purpose of the
committee is to review the applications submitted by any AZNIGP member and select the most
qualified applicant based on stated criteria.
The Scholarship Committee provides an application for those who would like to apply.
Submissions should be made as soon as possible but preferably no later than 4 weeks prior to
the event. The committee will make selections based on the justification and merits of each
application and in accordance with the criteria as stated below. Scholarships can only be
awarded for a particular class or event and they are non-transferable. In the event that the
recipient is not able to use the scholarship, it becomes null and void. If the recipient fails to
attend the training or receives a failing grade, they must reimburse the Chapter the full amount
of the scholarship within 30 days.
By accepting a scholarship award, the recipient agrees to provide a report to the Scholarship
Committee on the benefits received both personally and professionally no later than 30 days
following completion. In addition, they may be asked to present to the members at large at a
future Chapter meeting. Failure to comply with this requirement, the recipient shall reimburse
the Chapter in full within 2 weeks after the time requirement has elapsed.
GUIDELINES:
The scholarship may be used for a variety of educational and professional development
opportunities including, but not limited to: Chapter Career Seminars, Professional
Purchasing/Material Management Development classes, college purchasing courses, test fees
to initially obtain certifications such as CPPB or CPPO, or attendance to the NIGP Annual
Forum.
Awards are limited to the actual tuition/registration expense up to $1,000 per person per year.
Applications will be accepted year-round and award will be based around the Chapter
calendar. The scholarship award process is competitive. The intent of the scholarship is to
assist members with their individual out-of-pocket expenses, not to replace entity funding. No
reimbursement will be made to any public agency.
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Pre-payment will be made for NIGP related classes; all other types of classes will have
payments reimbursed after receiving a paid receipt and passing grade
The Scholarship Committee will evaluate and score all applications. Only those applications
scoring a minimum of 85 points will move on for consideration of a scholarship award. The
decision of award made by the Vice President is final.
Evaluation scores are based upon the following criteria:
CRITERIA:
Applicant shall be an active, participating member of AZNIGP; show relevance of training to
their professional growth within their agency and/or the Chapter; and demonstrate their
commitment to furthering their education in the procurement field.
Applicant shall submit one current (within the last twelve months) letter of professional
reference who can attest to their character and professionalism.
Applicant shall briefly describe their desire to assume increased responsibility in leadership
positions not only within their own agency but also within the Chapter.
Applicant shall be willing to share the knowledge and technical expertise they obtain with
fellow members of the Chapter. A report in writing is due 30 days following completion.
Applicant shall provide the extent of financial support from their agency or certification that no
support is available.
Applicant shall detail the benefits of the proposed activity and how the Chapter would benefit
by awarding this scholarship to him/her.
Applicant shall provide a brief summary of their personal goals and how this scholarship will
help achieve them.
Applicant shall provide biographical information within the last five (5) years.
Applicant to indicate if they have been awarded a scholarship within the last three (3) years.
CHECKLIST:
Did you include in your application submittal:
A completed scholarship application along with all supporting documentation by e-mail to
current Vice President of AZNIGP, and its members found at
https://www.aznigp.org/insidepages/committees/ as soon as possible but preferably no later
than 4 weeks prior to the event.
Read and understand that all items on the criteria for evaluation list need to be addressed.
Points will be deducted for incomplete information.
A signed and dated application
AZ NIGP Scholarship (cont)
Arizona State Capitol Chapter
P.O. Box 18123 Phoenix, AZ
85005
Address Correction Requested
This newsletter is published quarterly for members of
the Arizona State Capitol Chapter of NIGP. Please
direct correspondence to:
Mary Hammer
Do you want to be “published”? Now is
your chance. Use The Purchasing
Exchange as your vehicle to publish articles
or reports that are of interest to our members.
Any procure- ment related subject will be
considered. If you have a contract that you
are preparing and would like to offer it as a
cooperative contract, let us know and we will
let the chapter membership know.
Send articles and photos
The Purchasing Exchange
Email: [email protected]
Go to: www.aznigp.org
Job Postings On-Line
Even with the down economy there are
govern- ment procurement jobs available.
Check out the Chapter website for Job
Announcements. There are several out
there.
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