the secret to being more productive - institute of public … · 2015-03-03 · the secret to being...
TRANSCRIPT
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The Secret To Being More Productive
By Petris Lapis B Com LLB LLM
www.PetrisLapis.com
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Office Productivity
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Sourcehttp://fairfieldprofessionals.com/insights/145-interruptions-distractions-and-technology
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Presenteeism
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How Productive Are You?
• The 60 second test
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The Two Greatest Threats
1. Multi-tasking
2. Distractions
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The Marshmallow Experiment
One Marshmallow Person Two Marshmallow Person
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What Is Multi-Tasking?
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I can multitask very well
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
I
1
c
2
a
3
Remember To Write How Long It Takes You
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The Multi-Tasking Myth
Your brain has lots of tools
It can only use one at a time
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Sequential v Switch Tasking
• Sequential tasking
• Multi-tasking
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The Multi-Tasking Quiz
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Multi-Tasking Error Rate
0
1
2
3
4
5
6
7
8
9
Numerical task Letter task
Error Percentages
Single task Multi-tasking
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What Is The Ink Colour In The Following Slides?
(The Stroop Effect)
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Blue
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Pink
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Orange
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Your Brain – Multi-Tasking
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Research Findings In Relation To Multi-Tasking
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Multi-Tasking
Creates Habits
Increases Stress
Less Focus
Takes Longer
Drains Energy
Poor Quality
More Errors
Less Overview
Addictive
Lost data
Poor learning
Poor thinking
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Distractions
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The Distractions Quiz
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Institute of Psychiatry (London) found that excessive distractions temporarily
reduced workers’ IQ by 10 points (more than double the loss found in
studies of the impact of smoking marijuana).
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Quiet Music v Loud Music
20.5 21
21.5 22
22.5 23
23.5 24
24.5 25
25.5 26
Loud Music Quiet Music
Academic Score
Loud Music Quiet Music
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Any Music v Silence
11.4
11.6
11.8
12
12.2
12.4
12.6
12.8
13
Music Silence
Academic Scores
Music Silence
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The Worst Distractions In Your Workplace?
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Thinking, Learning & Memory
Stress Does Things To Your Mind
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Wonder Woman
-6
-4
-2
0
2
4
6
8
Slump Wonder Woman
Testosterone Change (pg/ml)
Slump Wonder Woman
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Wonder Woman
-0.04
-0.03
-0.02
-0.01
0
0.01
0.02
0.03
Slump Wonder Woman
Cortisol Change (pg/ml)
Slump Wonder Woman
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What Is The Answer?
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Who Else Is Doing It?
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Scientific Research And Results
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Results For Employers
• Reduced absenteeism
• Improved cognitive function
• Improved productivity and wellbeing
• Reduced staff turnover
• Enhanced relationships with staff/clients
• Improved creativity
• Decreased burnout
• More proactive decision making
• Improved emotional intelligence
• Enhanced job satisfaction
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Results For Individuals
• Improves memory
• Reduces stress significantly
• Decreases heart rate
• Decreases blood pressure
• Reduces cellular aging
• Improves sleep
• Improves reaction times in older people
• Improves immune system
• Impacts your mood
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What It Does To The Brain
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Improves Your Memory M
emo
ry T
est
Sco
re
0
1
2
3
4
5
6
7
8
Before After
4 Days for 20 Mins a Day
Before
After
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Significantly Improves Your Mood
0
2
4
6
8
10
12
Session 1 Session 3
3 Days 20min/day
Session 1
Session 3
Dep
ress
ion
(P
OM
S sc
ore
)
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Significantly Reduces Stress
0
2
4
6
8
10
12
14
16
18
Before After
Cohen's Perceived Stress Scale
Before
After
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Reduces Aging of Cells Te
lom
eras
e u
nit
s p
er 1
0.0
00
cel
ls
0
2
4
6
8
10
12
Control group Mindfulness group
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Decreases Heart Rate
64
66
68
70
72
74
76
Before After
3 Days 20 Mins/Day
Before
After
Hea
rt R
ate
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Able To Decrease Blood Pressure
91
92
93
94
95
96
97
98
99
100
101
2 4 5 8 10 12
Blood pressure
Weeks of Mindfulness training
End of mindfulness
program
4 weeks later
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Improves Sleep Quality
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Improves Attention
and Reaction
Times
-100
0
100
20 25 30 35 40 45 50
Control group
Adjusted total grey matter volume
-5
0
5
20 30 35 40 45 50
Mindfulness group
Adjusted total grey matter volume
0.8
1
1.2
20 25 30 35 40 45 50
Control group
Sustained attention score
0.91 0.92 0.93 0.94
20 25 30 35 40 45 50
Mindfulness group
Sustained attention score
0
500
1000
20 25 30 35 40 45 50
Control group
Reaction time (milliseconds)
400
450
500
20 25 30 35 40 45 50
Mindfulness group
Reaction time (milliseconds)
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Improves The Immune System
• More antibody-titers in blood
• Shorter time off with flu
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20 Year Study Found Mindful Meditators
0
10
20
30
40
50
60
70
80
90
100
Mortality Rate
Heart Disease
Cancer
Control
Meditators
Hea
lth
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The Steps
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Simply
Sit Breathe Count Focus
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Practical Productivity Tips
• Choose your focus
• One thing at a time
• Batch tasks
• Set times for email and similar tasks
• Shut down input
• Train people to behave differently
• Breath between jobs
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Training Your Brain To Focus
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How Fast Can You Find Your Way?
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52
Thank you
Petris Lapis
www.PetrisLapis.com