the truth about the cost of electronic invoicing
TRANSCRIPT
The Truth About the Cost of Electronic Invoicing
Agenda
• Introducing Babelway
• 6 E-invoicing Use Cases
• Resistance to E-Invoicing, and How You Can Address This
• The True Costs of Deploying Electronic Invoicing
• Q&A
• Introducing Babelway
• 6 E-invoicing Use Cases
• Resistance to E-Invoicing, and How You Can Address This
• The True Costs of Deploying Electronic Invoicing
• Q&A
About
INNOVATOR in B2B integration software
Founded in 2007 in Belgium
STRONG AND HEALTHY GROWTH
12 people
Over 200 customers
Over 500.000 messages every month
Our Business: B2B integration
B2B Integration is the activity of automating the exchange of data and documents between companies, so that they flow automatically from one company’s IT
system to another’s. Partners need to agree on a communication protocol (ex: FTP) and a message format (ex: XLS).
B2B Integration is the activity of automating the exchange of data and documents between companies, so that they flow automatically from one company’s IT
system to another’s. Partners need to agree on a communication protocol (ex: FTP) and a message format (ex: XLS).
Our Difference:
Babelway is an integration platform that enables users to build exchanges with their partners in a self-service mode, using any protocol or format. Users
maintain full control over their environment, but can access the platform via web browers without any software to install
Babelway is an integration platform that enables users to build exchanges with their partners in a self-service mode, using any protocol or format. Users
maintain full control over their environment, but can access the platform via web browers without any software to install
“Any-to-Any” Connectivity
Babelway maintains a catalogue of ready-to-use connectors for different technologies, applications and companies, to simplify connectivity and
deployment
Babelway maintains a catalogue of ready-to-use connectors for different technologies, applications and companies, to simplify connectivity and
deployment
Sending invoices – example 1
A Babelway customer can post an XML file in the Babelway platform, which will be translated to a PDF
A Babelway customer can post an XML file in the Babelway platform, which will be translated to a PDF
Sending invoices – example 1
This PDF will then be emailed to the end customer, and signed with the Babelway certificate
This PDF will then be emailed to the end customer, and signed with the Babelway certificate
Sending invoices– example 2
The Babelway platform is flexible in terms of choosing certificates, without changing any issues of legal compliance. Instead of the Babelway certificate, the PDF invoice can also include a certificate signed by the customer (in this case, a
certificate from ODETTE)
The Babelway platform is flexible in terms of choosing certificates, without changing any issues of legal compliance. Instead of the Babelway certificate, the PDF invoice can also include a certificate signed by the customer (in this case, a
certificate from ODETTE)
Sending invoices– example 3
In this example, GS1 makes use of the attachment function available in the PDF, including a structured file (in this case, EDIFACT) that enables the invoice recipient
to include this automatically in their accounting package
In this example, GS1 makes use of the attachment function available in the PDF, including a structured file (in this case, EDIFACT) that enables the invoice recipient
to include this automatically in their accounting package
Sending invoices– example 4
In this example, an XML format includes a PDF format within. Because the XML file can be easily processed by a machine, the end recipient can still view a PDF
In this example, an XML format includes a PDF format within. Because the XML file can be easily processed by a machine, the end recipient can still view a PDF
Receiving invoices – example 1
This customer posts an XML file to the Babelway platform, which organizes notification for the receiver that a new invoice has arrived and submits that
electronic file. This can be part of a workflow process, for instance for approval
This customer posts an XML file to the Babelway platform, which organizes notification for the receiver that a new invoice has arrived and submits that
electronic file. This can be part of a workflow process, for instance for approval
Receiving invoices – example 1
In this example, the electronic file is submitted to the Exact software platform. This enables the receiver to see both a PDF representation of their supplier’s
invoice, as well as automatically populated fields with the correct values from the voice, which the accountant can edit if necessary
In this example, the electronic file is submitted to the Exact software platform. This enables the receiver to see both a PDF representation of their supplier’s
invoice, as well as automatically populated fields with the correct values from the voice, which the accountant can edit if necessary
Receiving invoices,– example 2
The supplier submits a PDF file, and the Babelway platform transforms this PDF into a structured file that can be posted to an accounting system such as Exact.
You have the ability to recognize & transform incoming PDF invoices and then transfer them via the application connectors found in the Babelway catalogue
The supplier submits a PDF file, and the Babelway platform transforms this PDF into a structured file that can be posted to an accounting system such as Exact.
You have the ability to recognize & transform incoming PDF invoices and then transfer them via the application connectors found in the Babelway catalogue
Why is there resistance to e-invoicing?
Changes in process and technologyChanges in process and technology11
Uncertain regulatory environmentUncertain regulatory environment22
Total cost of operationsTotal cost of operations33
Poor partner collaboration Poor partner collaboration 44
Key conditions for success
Ability to handle multiple channels efficientlyAbility to handle multiple channels efficiently11
Strong willStrong will22
Meet partners’ needsMeet partners’ needs33
Proven compliancy and disaster recoveryProven compliancy and disaster recovery44
- Collect partner contact details- Communication- Exception management
Acceptation level > 80% within a year
- Collect partner contact details- Communication- Exception management
Acceptation level > 80% within a year
The true cost?
Set-upSet-up11
- Process analysis of inbound/outbound flows- Design of functionalities- Implementation and testing
Between 2 and 10 days
- Process analysis of inbound/outbound flows- Design of functionalities- Implementation and testing
Between 2 and 10 days
Roll-outRoll-out22
The true cost?
- Monthly subscription- Between € 0,40 and € 0,075 per invoice based on volumes- Archiving: € 0,10 for 10 years
- Monthly subscription- Between € 0,40 and € 0,075 per invoice based on volumes- Archiving: € 0,10 for 10 years
Usage chargesUsage charges33
The Babelway difference
Universal connectivityUniversal connectivity11
TransparencyTransparency22
ReliabilityReliability33
SecuritySecurity44
Thank you
www.babelway.com
+32 10 390013
Francois Van Uffelen
+32 478 445 487