the whole ball of wax
DESCRIPTION
Virginia Johns, Associate Registrar, UCSB Patrick McNulty, The Other Associate Registrar, UCSB CUMREC, 2000. THE WHOLE BALL OF WAX. UCSB. University of California at Santa Barbara 20,000 Students, about 17,000 Undergraduates - PowerPoint PPT PresentationTRANSCRIPT
THE WHOLE BALL OF WAX
Virginia Johns, Associate Registrar, UCSB
Patrick McNulty, The OtherAssociate Registrar, UCSB
CUMREC, 2000
UCSBUniversity of California at Santa
Barbara20,000 Students, about 17,000
UndergraduatesDegree Clearance in the Office of the
Registrar5000 Graduates per yearSlowly, and With Care
DEGREE AUDIT AT UCSBAbout 80% have transfer units towards
degreeAdmissions “Profile” is a paper
document in the Student FolderDegree Audit must include online
transfer-course detail Articulated with our courses and
degree requirements
WHY WE DID ITStudent Service and office
functionality“Client-Server” was an
administrative requirement.Admissions Office was our customer.Some money, some encouragement,
but no mandate.
WHY WE’RE TELLING YOU THIS
This is not a recipe, but suggestions for a menu.
Problem aspects and our solutionsFile RelationshipsSystem Features
WHERE WE AREAll the pieces work (except Phase 2,
of course…)The pieces talk to each other.The Players are playing together.No computer stress tests as yet.
DARWIN (DARS C/S)We were very early.Darwin now has happy customers.We should have done the mainframe
version first.Redundancies with Darwin:
Our customer’s demands. They didn’t have it yet. We didn’t know it.
ADABAS/MVS
DARWIN
ADABAS: HOME-GROWN SYSTEM. GOOD FUNCTIONALITY.NOT EASY TO TALK TO.
DARWIN: DARS(C/S) IN SYBASE AND POWERBUILDER.
TEAS – TRANSFER EVALUATION AND ARTICULATION SYSTEM
Lets our Admissions Evaluators have hands-on control of transfer credit.
Examine multiple transcripts and UCSB work to select among transferable courses.
Preserves an online archival “Student Profile”Enables Evaluators to advantage the student
while staying within the rules.Computerizing a very human process.
ADABAS/MVS
DARWINTEASTTS
TEAS: TRANSFER EVALUATION AND ARTICULATION SYSTEM
TTS: TRANSCRIPT TRACKING SYSTEM
TTS – TRANSCRIPT TRACKING SYSTEMKeeps track of where the transcript is, why
it’s here, and what should happen to it.Are all transcripts here for this student?Getting the transfer-course detail online:
Manual Keying Speede OCR – Optical Character Recognition (Phase
2)
ADABAS/MVS
DARWINTEASTTSSPEEDE
KEYENTRY
OCR
ASSIST
DATA FLOW SUMMARY Get transfer courses online, matched with
institution info Admissions Evaluators examine the combined
transfer credit over all institutions A/E’s mark transferable courses, select from
redundancies Run articulation using Darwin Examine output and perhaps “certify” it. Transfer work will now be used by Darwin for
subsequent degree-audits
ADABAS/MVS
DARWINTEASTTS
ARCHIVEDPROFILE
SPEEDE
KEYENTRY
OCRARTICULATIONAGREEMENTS
CERTIFIED TRANSFER WORK IS NOW AVAILABLE FOR FUTURE DEGREE AUDITS.
TRANSCRIPT STATUS VALUES: U-Transcript unloadable, see transcript error listing. X-Missing crosswalk institution entry, or invalid institution type. M-Missing institution in Master Reference tables. O-Other data missing or in error, see transcript error listing. P-Transcript requires Perm number. D-Data entry in-progress R-Transcript ready for loading into TEAS format. L-Transcript loaded into TEAS format. E-Evaluation initiated C-Evaluation completed/certified A-Transcript archived.
ADABAS/MVS
DARWIN
ARCHIVEDPROFILE
DEGREEAUDIT
VIA WEB
DEGREEREQUIREMENTS EXCEPTIONS
THE STUDENT CAN NOW REQUEST AND RECEIVE A DEGREE AUDIT VIA THE WEB.
ADABAS/MVS
DARWINTEASTTS
ARCHIVEDPROFILE
DEGREEAUDIT
VIA WEB
SPEEDE
KEYENTRY
OCRARTICULATIONAGREEMENTS
DEGREEREQUIREMENTS EXCEPTIONS
ASSIST
THE WHOLE BALL OF WAX
QUESTIONS OF SCALE20
200
20,000
QUESTIONS OF SCALE20 RULE WRITERS, COURSE KEYERS,
AND OCR RUNNERS.
200 EXCEPTION MAKERS
20,000 AUDIT REQUESTORS