Business Productivity Online Suite

Proof of Concept Program

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AGENDA

• Welcome• Introduction to the Business Productivity Online Suite• Trial Account Configuration• Migration Overview• Additional Resources

WELCOME

Objectives

• Understand what the Business Productivity Suite (BPOS) of Online Services is and how it can address your business needs

• Discover the benefits of working with a Microsoft Partner who can guide you through the BPOS Proof of Concept (PoC) and beyond

• Receive a set of customized resources at the end of the pilot that can ease your move to BPOS

• Know where to find additional resources

Why Engage in a Proof of Concept Program?

• Offers a proven roadmap to ease your adoption• Helps demonstrate why Microsoft’s Software + Services

solution is the best fit for your business needs• Provides guidance to help you successfully engage with the

Business Productivity Online Suite• Reduces risk by providing an opportunity to identify and

mitigate potential migration issues

What You Get from the Proof of Concept

• Customized resources to streamline your move to BPOSo Evaluation Plano Project Plano Change Management Plano Communication Plano Migration and PoC Plan

• Fully functional BPOS environmento Up to 20 seats fully deployedo Sample Microsoft® SharePoint® siteso (Optional) System configured to work with your on-premise Microsoft

Active Directory®

Microsoft Partners Guide You from Beginning to End

Post Migration

Customer system management/decommissionAcceptance Testing

Envision Plan Build Pilot Migrate Post Migration

Migrate Execute Migration

Pilot Test the migration with a pilot group or test in lab and refine planeCustomer Acceptance Testing

Build Create test accountHelp the customer develop their change management procedures/processes

Plan Detailed DiscoveryDevelop an overall migration strategy and plan

Envision Establish partner and customer expectations/agreementDevelop a gap analysis of customers process, systems, and user functionality

INTRODUCTION TO THE BUSINESS PRODUCTIVITY ONLINE SUITE

• The BPOS Set of Services• Matching Services to Your Workers’ Needs

What Is the Business Productivity Online Suite?• A set of hosted messaging and collaboration solutions hosted by

Microsofto Subscription-based service for organizations of any size

• Included services:o Exchange Onlineo SharePoint Onlineo Office Live Meetingo Office Communications Onlineo Microsoft Forefront™ Online

Protection for Exchange

• Optional services:o Exchange Hosted Serviceso Microsoft Dynamics® CRM

Online

Why Use the Business Productivity Online Suite?• Benefits for IT administrators and technical decision makers

o High availability (99.9% uptime guarantee) with financially-backed Service Level Agreements

o Comprehensive securityo Simplified IT managemento Always up-to-date technologieso Maximizes IT resources while reducing need for infrastructure

investments

• Benefits for end userso Offers a set of integrated serviceso Communicate and collaborate seamlessly across applications and

deviceso Variety of licenses to support different user roles

Worldwide Availability

Data Centers

• United States• Dublin• Singapore• Amsterdam*• Hong Kong*

Service Portal

Languages

• English• French• German• Spanish• Japanese

Markets

• Australia• Austria• Belgium• Canada• Denmark• Finland• France• Germany• Ireland• Italy• Japan• Netherlands• New Zealand• Norway• Portugal• Spain• Sweden• Switzerland • United

Kingdom• United States

*Data centers used for geo-redundancy

Microsoft Data Center Locations

Central andSouth America

EuropeAsia

Africa

Australia

North America

Quincy, Washington

Chicago, Illinois

Dublin,Ireland

Amsterdam

Singapore

Hong Kong

Approved data center locations for external public disclosure. Microsoft has between 6 and 100 DCs worldwide.

Business Messaging Capabilities

• E-mail, shared calendar, and contacts

• 25 GB mailbox storage per user• Anywhere access• Mobility with Microsoft

ActiveSync® devices

What’s in Exchange Online?

Security and Availability

• Built-in antivirus and anti-spam via Forefront Online Security for Exchange

• Multi-layer data protection• Optional compliance archiving

Flexible Deployment

• Online and on-premises coexistence

• Active Directory synchronization• Data migration • Supports both standard and

Deskless workers

Simplified Management

• Intuitive Web-based Administration Center

• Use your own domain• Single sign-in access to services• Always up-to-date software

SharePoint Capabilities

• Collaboration• Intranet portals• Enterprise content management• Search• Business process forms

Security and Availability

• Access Control and antivirus• Multi-layer data protection• Data backup• 24x7 support • 99.9% Service Level Agreement

Flexible Deployment

• Online and on-premises coexistence

• Data migration• User segmentation• Supports both standard and

deskless workers

Simplified Management

• Unified Administration Center• Single sign-in access to services• Always up-to-date software• Recycle Bin

What’s in SharePoint Online?

What’s in Office Live Meeting?

Web Conferencing

• Engage audiences in online meetings

• Streamline communications• Up to 250 attendees• Small collaborative meetings to

large events

Hosting Collaborative Meetings

• Share and record meetingpresentations, discussion, and notes

• Highlight key aspects of presentation

• Interactive tools including whiteboard and annotation tools Rich Media and Video

Conferencing

• Connect remote participants and teams

• Dynamic audio and video• Group breakout• Distribute handouts

Reliable and Secure

• Trustworthy reliable service• Enhanced security• Integration with Active Directory

Business-Class Messaging

• Instant messaging and presence• Group IM• Address Book search• Distribution list expansion• File transfer*• 1:1 audio and video*

Security and Availability

• Instant messaging encryption• Instant message filtering• Multi-layer data protection

Integrated User Experience

• Office integration – Presence and IM

• Exchange integration – Calendar• SharePoint integration• Single Online Services Sign-On

Simplified Management

• Intuitive Web-based Administration Center

• Single sign-in access to services• Always up-to-date software

What’s in Office Communications Online?

* Limited to two PCs on the same corporate network (no firewalls or NAT devices between the parties)

Optional Service – Exchange Hosted Services

• Microsoft Exchange Hosted Services (EHS) offers online tools to:• Satisfy retention requirements for e-discovery and compliance• Encrypt data to preserve confidentiality

(Optional)

INTERNET

SPAM

(Optional)

COPY

COPY

(Included)

Optional Service - Microsoft Dynamics CRM Online

• Full Sales, Service, and Marketing Suite

o Over 1 million userso Choice of deployment: Online, Hosted,

On-Premise, or hybrid

• Native Microsoft Office Outlook® experience

o Built-in integration to familiar Microsoft tools encourages fast user adoption and time to value

• Lower TCO: More value for less moneyo Mobile accesso Offline data usageo Powerful workflowo Point-and-click customizationo 200 custom entities and workflowso 5 GB storage

The Business Productivity Online Services ExperienceIntegrated, Streamlined Communications

Communicate and collaborate seamlessly across applications and devices

Instant MessagingE-Mail Web Conferencing

Document Sharing PresenceCalendaring Workflow Mobility Offl ine Access Archiving

INTRODUCTION TO THE BUSINESS PRODUCTIVITY ONLINE SUITE

• The BPOS Set of Services• Matching Services to Your Workers’ Needs

What’s an Information Worker?

Business Needs

• Secure, cost-effective communications and collaboration to a dispersed, global corporate and partner network

• Efficient communication vehicles to interact with various roles in the workforce

• Secure access to business intelligence information and document repositories to capitalize on new demand opportunities

• Up-to-date communications and collaboration technologies are required to maintain business agility and to compete

Roles: Executives, Sales and Marketing, Engineers, HR, Finance, Mid-level and Senior Management

Defined: Dedicated PC. Requires information access and heavy communication and collaboration capabilities

What’s a Deskless Worker?

Roles: Plant Floor and Warehouse Workers, Maintenance Workers, Retail Sales Associates, Inventory Stockers, Assistant Store Managers, Nurses, Affiliate Physicians, Lab Workers, Pharmacists, Medical Technicians

Defined: No dedicated PC. Needs access to company information and requires light communication capabilities.

Business Needs

• Easy access to job-related information, lists, and documents, including work schedule, training content, company policies, benefits enrollment, procedural instructions, and job specifications

• Ability to access e-mail from shared workstations and confirm receipt of safety guidelines and alerts

• Centralized online environment for daily task reporting and/or tracking

• Track necessary certifications training, and track completion of training and production capabilities of staff

Licenses and Services to Fit Both Roles

Standard License• A subscription license for users who need

to access the full set of features available in BPOS

• Standard license users can access:

o Exchange Online

o SharePoint Online

o Live Meeting

o Office Communications Online

Deskless Worker License• A lower cost subscription license for users

who do not require all the messaging features included with a standard user license

• Deskless workers can use:

o Exchange Online (limited feature set)

o SharePoint Online (limited feature set)

• Deskless workers do not have access to:

o Live Meeting

o Office Communications Online

BPOS offers different subscription licenses to help you purchase the right set of services for your employees

Exchange Online License Comparison

Exchange Online Key Features Standard Deskless

Mailbox Size 25 GB 500 MB

Shared Calendar, Contacts Yes Yes

Office Outlook Web Access Light Yes Yes

Office Outlook Web Access Premium Yes No

Office Outlook 2007/2010 Access Yes No

Mobility Access Yes No

SharePoint Online License Comparison

*Additional storage can be purchased as needed

SharePoint Online Key Features Standard Deskless

Assigned Storage per User License 250 MB* 0 MB

Create and edit lists, contacts Yes Yes

Participate in discussions, surveys Yes Yes

Create, edit, and save documents Yes No

Create and edit sites, workflows Yes No

Administration functions Yes No

TRIAL ACCOUNT CONFIGURATION

• Contact us for more information and process• Tel: 01706 693 700 // info@think4.com