third party fundraising package - meow foundation · please note – meow’s third party...
TRANSCRIPT
![Page 1: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/1.jpg)
1
ThirdPartyFundraisingPackage
GUIDELINESThankyouforconsideringMEOWFoundation(RegisteredCRACharity#895012813RR0001)asabeneficiaryofyourfundraisingactivities!Allmoneyraisedsupportsthecatsinourprograms.
Pleasereadtheguidelinesbelowcarefullypriortosubmittingtheapplication.Shouldyouhavefurtherquestionsaboutholdinganevent,[email protected].
Pleasenote–MEOW’sThirdPartyApplicationmustbecompletedandallfundraisersmustbeapprovedpriortobeingorganizedorheld.
WeCanProvide:
• TaxreceiptsifinaccordancewithCanadaRevenueAgencyandMEOWFoundationguidelines• Aletterofsupportacknowledgingtheevent• Brochures
WeCan'tProvide:
• Guaranteeofstafforvolunteerpresence• Prizes,rewardsorMEOWmerchandise• Eventlogisticalsupportsuchasticketsales,locatingvenues,set-up/take-downandsoforth• Fundingorreimbursementofexpensesrelatedtothefundraisingevent• MEOWcatsorkittens
Includedinthispackage:
1. MEOWFoundationThirdPartyFundraisingGuidelines&Policies2. MEOWFoundationThirdPartyFundraisingApplication3. ThirdPartyFundraisingEventSummaryForm
ThisformshouldbecompletedandreturnedtoMEOWwithin30daysfollowingthecompletionofyourevent.
4. DonationTrackingSheetThisformmustbesubmittedinorderforeventdonorstoreceivecharitabletaxreceiptsfromMEOWFoundation.Pleaseensureyoureadtheenclosed“TaxReceiptingGuidelines”beforesubmittingthisformasnotallgiftsmayqualifyforataxreceipt.
![Page 2: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/2.jpg)
2
GUIDELINEScontinuedWhatisaThirdPartyFundraisingActivityorEvent?
ThirdpartyactivitiesandeventsarefundraisersthatinwholeorinpartbenefitMEOWFoundation,itsmissionanditsgoals,andwhichareorganizedandexecutedbyanindividualororganizationexternaltothecharity.
ApprovalProcess
• OrganizersmustcompleteandsubmittheThirdPartyFundraisingApplicationtoMEOWFoundationpreferablynolessthan3weekspriortothedateoftheproposedfundraisingactivity.Approvalmustbereceivedbeforeadvertisingispermitted.
• Applicationsarevalidforone(1)eventonly.Annualeventandactivityorganizerswillneedtore-applyeachyear(perevent).
• MEOWFoundationmustbenotifiedofotheractivity/eventbeneficiariesaswellasactivity/eventsponsors.
• MEOWFoundationreservestherighttodenyanyapplicationforafundraisingactivitythatisnotinlinewithMEOW’smissionand/orgoals,orwhichdoesnotprojectapositiveimageofMEOWFoundation.
EventPromotionandUseoftheMEOWNameandLogo
• Yourorganization/groupmustreceivepermissionfromMEOWFoundationtouseournameand/orlogoinconjunctionwithyourevent.MEOWFoundationrequeststhatallpromotionalmaterialsaresubmittedtothefoundationforapprovalpriortodistribution.HighresolutionfilesoftheMEOWlogoareprovideduponrequest.
• Pleasenote:TheMEOWFoundationlogocannotbeusedforanypurposesotherthanthosedescribedintheThirdPartyFundraisingApplication.
• Allpromotionalmaterialsshouldclearlystatethattheactivityoreventis“InSupportof”or“Proceedsto”followedbytheMEOWFoundationlogo.MaterialsmustNOTstatethatMEOWFoundationisasponsororco-sponsorofanactivityoreventunlessotherwiseapprovedbyMEOWFoundationinwriting.
Liability
• Ifyouareconductingraffles,lotterysalesoranyothertypeofactivitythatinvolvessellingtothegeneralpublic,youmayrequireaspeciallicenseorpermit.Pleasemakesureyoutakethenecessarystepstoobtainthese.MEOWFoundationwillnotprovidelicensesorpermitsforthirdpartyactivitiesoreventsandwillnotbeheldliableshouldyoureventoractivitybefoundinviolationoftheserulesandguidelines.
• MEOWFoundationwillnotprovideanyinsurancecoverageforthirdpartyeventsoractivities.Eventorganizersmusttakethenecessarystepstoobtainproperinsurance.
• MEOWFoundation,itsemployees,volunteersandmembersarenotliableforanyaccidentsorinjuries,damageorthefttoindividualsorpropertyandcannotassumeanytypeofliabilityforyourevent/activity,participants,volunteersoremployees.
![Page 3: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/3.jpg)
3
GUIDELINEScontinuedCharitableTaxReceipts
MEOWFoundationwillissuedonationreceiptsforanyqualifyingmonetarydonation.Ifanindividualhasmadeadonation,thereceiptwillbeissuedinthenameofthatindividualattheirhomeaddress.Ifacorporationhasmadeadonationandareceiptisrequested,thereceiptwillbeissuedinthecompany’snameatthecorporateaddress.Anindividualorcorporationcannotreceiveacharitabledonationreceiptformonetarydonationsmadebyotherparties.Forexample,anindividualororganizationcannotreceiveareceiptforthetotalproceedsofaneventoractivity(asmoniesweredonatedbymultipleparties).
Ifyourequiredonationreceiptsissuedtoparticipantsofyoureventoractivity,weaskthatyouincludeMEOWFoundation’scharitablenumber(#895012813RR0001)onallpromotionalandpublic-facingmaterials.Weaskthatyoustate“taxreceiptswillbeissuedfordonationsof$20ormore,oronrequest.”Within30daysfollowingyoureventoractivity,pleaseprovideMEOWFoundationwithalist(makingsurethatallinformationislegibleandcomplete)ofnames,mailingaddressesincludingpostalcode,phonenumbersandemailaddress(optional)aswellasthecorrespondingamountofeachgifttobereceipted.Donationreceiptswillbeissuedforallmonetarydonationsof$20ormore.
MEOWFoundationwillissuecharitabledonationreceiptsforin-kinddonations(donationsofpropertysuchasprizesormerchandise)equaltotheFairMarketValueoftheitem(s)donatedprovidedsupportingdocumentationverifyingFairMarketValueisreceived.QualifyingdocumentationofFairMarketValueincludes:purchaseinvoice(s)orotherproofofpurchase,thirdpartyappraisalandotherCRA-approveddocumentation.AsperCRAregulations,itemsoflittlemarketvaluesuchashandmadecraftswillnotqualifyfordonationreceipts.Inkinddonationsofservicesarealsonoteligiblefordonationreceiptsforincometaxpurposes.
Goodsandservicesnoteligibleforadonationreceiptincludeitemssuchasraffleorlotterytickets,generaladmissionorentrancetickets,golfgreenfees,andthecostofdonatedservices.Thisincludesspecialservicesthatnecessitatehiringsomeoneforanevent(i.e.tentset-upandentertainment).
Ataxreceiptmaybeissuedforaportionoftheadmissionpricewhenticketsorentrancefeesexceedthecostperpersonrequiredtoputontheevent.However,receiptscanonlybeissuedfortheportionoftheadmissionpriceexceedingFairMarketValueandcannotbeissuedformorethan80%oftheadmissionprice.
CorporationsandbusinessesthatsponsoraneventwillreceiveanofficialinvoiceorthankyouletterfromMEOWFoundationthatwouldenablethemtoclaimbackthefullamountoftheirsponsorshipasamarketingexpense(whenapplicable).
![Page 4: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/4.jpg)
4
THIRDPARTYFUNDRAISINGAPPLICATIONWhileyoumayalreadyhaveaneventorinitiativeplanned,herearesomeotherideasyoumightconsider:abakesale,barbecue,bowlingnight,can/bottledrive,picnic,dressdownday,employermatcheddonations,themeparty,hotdogsaleorlemonadestand.I.OrganizationInformation
NameofOrganization(ifapplicable):_______________________________________________________
Website:________________________________
Address:______________________________City:___________Province:___PostalCode:__________
ContactPerson:__________________________Email:________________________________________
Ph#(w):______________Ph#(h):______________Ph#(c):______________Fax#:______________
II.EventInformation
NameofEvent:________________________________________________________________________
EventType:________________________________________ExpectedNumberofAttendees:________
EventAddress:________________________________________________________________________
StartDateandTime:_____________________EndDateandTime:_____________________
Howwillyoupromotetheevent?_________________________________________________________
EventDescription/Summary:_____________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
FundraisingGoal(afterexpenses):_________________________________________________________
Pleaseattachacopyofanylicenses,permitsandproofofliabilityinsurance.
Ifyouaresellinggoods&servicespleaseindicatewhatwillbesoldandifaportionoftheproceedswillbedonatedtoMEOWFoundation.
III.FinancialInformationHowwillfundsberaised(pleasecheckallthatapply):Pledges___Auction___TicketSales___Gaming___Donations___Sales___(liquor,merchandise,etc.)Other(pleaseexplain):_______________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________
![Page 5: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/5.jpg)
5
THIRDPARTYFUNDRAISINGAPPLICATIONcontinuedAreyouapproachingsponsors?Yes________No________Ifyes,pleaselistorganizationsbeingapproachedtoavoidpotentialconflictswithcurrentorpotentialMEOWFoundationsponsors.
_____________________________________________________________________________________
_____________________________________________________________________________________
Willtheproceedsofyourevent/activitybedonatedonlytoMEOW?Yes____No_____IfNO,pleaselistwhoelsewillbebenefitingfromtheeventandwhatpercentageMEOWwillreceive?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Willyourequiretaxreceipts?Yes___No___Ifyes,pleasereviewthereceiptingguidelinesonpage3.
IV.MEOWFoundationInvolvement
Pleasenote:Wewilldoourbesttosupportyou,butaskforyourunderstandingthatourresourcesarelimitedandwetypicallycannotmeetrequestsforspeakers,representativesandvolunteers.
WillyourequiretheMEOWnameandlogoforpromotionaluse? Yes_____No______
Ifyespleaseindicatewhattypeofmaterialsyouwillbeproducing:
_____________________________________________________________________________________
_____________________________________________________________________________________
IfyouwouldlikepromotionalmaterialsfromMEOWFoundation,pleaseindicatequantitiesrequired:
Brochures:_________ VolunteerApplications:__________ Other:___________WouldyouliketheeventtobesharedonMEOW’ssocialmedia? Yes_____No______
Ifyes,pleaseprovideyoursocialmediainformationaswellasanexampleofapost.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
IsthereanyotherimportantinformationMEOWshouldknowregardingyourevent?_____________________________________________________________________________________
_____________________________________________________________________________________
![Page 6: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/6.jpg)
6
THIRDPARTYFUNDRAISINGAGREEMENTPleasereviewandsignacopyofthisform,andreturnitwiththeThirdPartyFundraisingApplication.Thisformisduethree(3)weekspriortotheproposedevent.Completionofthisformdoesnotguaranteeapproval.Uponapproval,youwillreceiveanapprovedsignedcopyoftheapplicationforyourrecords.Bysigningthisdocument,I/weacknowledgereceiptofMEOWFoundation’sPoliciesandProceduresforThirdPartyFundraisersandagreetocomplywithallprovisionsinorganizingandholdingourfundraisingevent.I/wealsoagreewiththecollectionofanyandallinformationMEOWFoundationdeemsnecessarytoevaluatetheevent.I/wefurtherattestthatallinformationprovidedonthisformiscorrectandaccuratelydescribestheproposedevent.I/weagreetoindemnifyandsaveharmlessMEOWFoundationforanyexpenses,losses,claimsordamagesresultingfromthefundraisingeventorthenoncompliancewithanytermsorprovisionsofMEOWFoundationPoliciesandProceduresforThirdPartyFundraisers._____________________________________________________________________________________Signature_____________________________________________________________________________________DateOnbehalfofMEOWFoundation,thankyouforsupportingusandassistingusinhelpingsavethelivesofthousandsofhomelessandabandonedcats!Pleasereturnthisformto:MEOWFoundationProjectLeadCommunicationsandEvents:[email protected].
![Page 7: Third Party Fundraising Package - MEOW Foundation · Please note – MEOW’s Third Party Application must be completed and all fundraisers must be approved prior to being organized](https://reader033.vdocument.in/reader033/viewer/2022053001/5f05cd997e708231d414c90d/html5/thumbnails/7.jpg)
7
THIRDPARTYFUNDRAISINGSURVEY
1.Howsuccessfuldidyoufeelyoureventwas?(lowest)12345(highest)2.Didyoumeetyourfinancialgoals? Yes No3.Areyouplanningonhostingthiseventagain? Yes No4.Ifso,howoften? One-time Annually Tobedetermined5.HowsatisfiedwereyouwiththeamountofsupportyoureceivedfromMEOWFoundationforyourevent?(lowest)12345(highest)6.DoyouhaveanysuggestionstohelpMEOWFoundationmaketheprocessofhostinganofficiallyendorsedeventbetter?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________7.Pleaseprovideuswithabrieffinancialsummaryofyourevent:Total$amountraisedfromtheevent: $_______________Totalexpenses: $_______________TotaldonationtoMEOWFoundation: $_______________