time management
DESCRIPTION
TRANSCRIPT
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Viet Huynh - Communications Team – 1st Training Workshop
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TABLE OF CONTENTS
• Identify time wasters and adopt strategies for eliminating them
• Recognize the benefits of planning the use of one’s time
• Learn practical techniques for organizing workloads
• Be assertive in dealing with unexpected demands.
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THEORIES ON TIME
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THEORIES ON TIME
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THEORIES ON TIME
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TIME STEALERS
List down several time wasters?
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EFFECTIVE TIME MANAGMENT
8:00 AM 10:00 AM 12:00 AM 3:00 PM 5:00 PM0
20
40
60
80
100
120
140
Typical Energy Cycle
Energy line
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PLANNING
1. Set a realistic target
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PLANNING
2. Identify
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3. Schedule the work process
PLANNING
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PLANNING
4. Inform to people who are involved
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PLANNING
4. Implement
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PLANNING
5. Evaluate & Review
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PLANNING
Achieve Goal / Set goals
Formulate Action Item
Set milestone
Frame WorkflowBreak Items into to do lists
Action to do list
Evaluate Progress
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Work flow techniques
PLANNING
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SYSTEMATIC APPROACH
Information
What has to be done
Planning
Action
Review
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CLASSIFY PRIORITIES
Urgent Not Urgent
A
DO NOW
C
REJECT AND
EXPLAIN B
PLAN TO DO
D
RESIST AND
CEASE
Important v/s Urgent
Important
Not important
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TIME MANAGEMENT TIPS
People
To-do list
Subordinate (staff)
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TIME MANAGEMENT TIPS
Paperwork
Messages
Writing notes
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TIME MANAGEMENT TIPS
Meetings
TelephoneEmails
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ACTION PLAN
WHAT?
HOW?
WHEN?
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TIME’S UP!!
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TABLE OF CONTENTS