Time ManagementTime ManagementBy Syed Waheeb AkhterD-13-PG-17

What is Time What is Time ManagementManagementHow well a person schedules

their time in a day or a week.Helps you to set goals &

priorities, organizing your hours and days into designated activities.

Idea is simpleIdea is simple“What is the best use of my time?”

TipsTipsMake a list , which needs to be

done each week.Priorities them (Based upon time

availability & your values)

Time represents an important asset to both the individual and society.

Time must be distributed between

Social rolesInterpersonal relationshipsorganizational involvements

Youth AffairsYouth Affairsengage in extracurricular

activitiesdescribe themselves as

extremely busy with schoolwork, family obligations, jobs and many other activities.

ResultResult

Too many unscheduled activities can lead to stress.

HOW MOST ADOLESCENTS HOW MOST ADOLESCENTS SPEND THEIR TIMESPEND THEIR TIME

PrioritizationPrioritization

The adolescence needs to prioritize which activity is most important. (based upon time and values)

need to say “No”need to say “No”

Sometime adolescents just need to say “No” to a certain activity or social obligation

How can Youth Manage their How can Youth Manage their time?time? Set goals – for a day, a

week, a month or even a year.

Decide what task must be done in order to achieve your goals.

Estimate how long will it take to complete each task.

Allow enough time to complete the task correctly.

GoalsGoalsWhat is it you want to accomplish?Top three persons of every field have

goals.Who am I? Where I am going?What do I want to accomplish.Goals must be in writing.If you don’t have any clear goals in

your life then you condemn forever to work for those who do.

Major Area of GoalsMajor Area of GoalsPersonal & Family goals.

◦These are the reasons why you alive.◦What do you want to accomplish for

yourself and your family.Business / Career / Financial / Material

Goals◦What is it you want to accomplish for

external world.◦Where you want to make your

coordinationSelf development goals

◦This is the key to accomplishing anything else.

Ask Question to yourselfAsk Question to yourselfWhat would you do or what goals

you set for yourself if you got one Crore Rupees.

What would you do if you learn just end of the day that you have only six months to live.

What one great thing which you get a dream if you could knew you not fail.

Make Daily “To Do” ListMake Daily “To Do” ListWrite down all task and activities that

you intend to accomplish for the day.Rate the items on your list according

to their importance. (save less important items for another day)

Cross off each task when completed. You’ll be able to see how much you have accomplished

……Contd.Contd.Working without a list is just as you

are driving a car on the street without steering.

Make a list before you sleep or in evening.

Successful life is based on a series of successful days,

Successful days based on a list.Check out points in the list, which

you accomplish.

Observe How you spend your Observe How you spend your timetimeHow you waste timeSpent time on low priority taskHave trouble getting startedTend to be inefficient

NoticeNoticeNotice when you have the most

energy, when you are most alert when you get tired and irritable what distracts you from high

priority activities

Plans of ActionPlans of ActionPut it in writing.Action without a planning of the

cause of every failure, underachievement, time wastage

MAKE A MASTER SCHEDULE MAKE A MASTER SCHEDULE OF FIXED ACTIVITIES FOR OF FIXED ACTIVITIES FOR THE WEEK!THE WEEK! It tells you what time is “committed”This includes sleeping, dressing,

eating, travel time, classes, work, friends and family etc.

Your fix schedule.Includes thing which you have must

doHelps in identify your “Free” hours

that you have control over.

KEEP A RUNNING LIST OF KEEP A RUNNING LIST OF ASSIGNMENTSASSIGNMENTS Keep track of what needs to be

done soon It will be helpful to note any due

dates the time required and the importance of the task.

Example: Dot net ClassHow long will it take.

DON’T PROCRASTINATEDON’T PROCRASTINATE Postponing work on a project

makes you feel pressured for time

Schedule it now and do it! You will feel good when you have

completed the task

PREVENT PREVENT INTERRUPTIONSINTERRUPTIONS!!Interruptions cause you to lose

time.Avoid places where you will be

easily interrupted.Ask that you not be interrupted

for a certain length of time.

MAKE USE OF SMALLMAKE USE OF SMALL AMOUNTS OF TIMEAMOUNTS OF TIME Even 15 or 30 minutes of time

are enough to accomplish some tasks or parts of a large project.

Set PrioritiesSet PrioritiesWhat is relevant and irrelevant?What is important and what is

not important.

IMPORTANT Vs URGENT IMPORTANT Vs URGENT MATRIX MATRIX

Urgent Not Urgent

Important

1 Activities•Crises•Pressing Problems•Deadline-driven projects

1 Activities•Preparation •Crises Prevention•Values Clarification•Planning•Relationship building•True re-creation

Not Important

1 Activities•Interruptions, some phone calls•Mall, some reports•Some meeting•Many popular activities

1 Activities•Details, Busy work•Some mail•Some phone calls•Time wasters•Many pleasant activities

REWARD YOURSELF FOR REWARD YOURSELF FOR SUCCESS!!!SUCCESS!!! After successfully completing a

priority task, treat yourself to something you enjoy.

Key PointsKey PointsThe skills needed for time management

are planning, organization, self-control and delegation

Bad time management= STRESSFocus on over all developmentTake on realistic goals an schedule

accurately.Do not over commit.Control your documents , workspace

and phone.

Thank You

Stay Bless Be Happy