Time Management for Time Management for YCP SEA Students and YCP SEA Students and

Student TeachersStudent Teachers

You're About to Discover How You're About to Discover How to Take Control of Your Time ... to Take Control of Your Time ... For FREE!"For FREE!"

Massive time management Massive time management mistakes and how to avoid them mistakes and how to avoid them

Fifteen practical tips that you Fifteen practical tips that you can start using right away to can start using right away to turbo charge your turbo charge your productivityproductivity

What is your style?What is your style?

Do any of These Sound Like You?Do any of These Sound Like You? Burnt out, stressed out, rundown Burnt out, stressed out, rundown

and tired?and tired? Out of balance; out of control?Out of balance; out of control? Frustrated with wheel spinning?Frustrated with wheel spinning? Too much to do; not enough time Too much to do; not enough time

for my family and me.for my family and me. I'm not able I'm not able to get it all done.to get it all done.

Interruptions throw me off Interruptions throw me off track.track.

I procrastinate!I procrastinate! Less satisfied with what I'm Less satisfied with what I'm

doing now than a few months doing now than a few months ago.ago.

Too many priorities; often feel Too many priorities; often feel unprepared and pressured?unprepared and pressured?

Day PlannerDay Planner

You may want to do this You may want to do this activity…activity…

Organization and Organization and ManagementManagement

Time management…get organized & Time management…get organized & off-load your mind! off-load your mind!

We all have the same amount of We all have the same amount of

time! time! Schedule personal time – Schedule personal time – or risk losing focus on what’s or risk losing focus on what’s important in the rush to take important in the rush to take care of the care of the urgent. urgent.

Created free time from wasted Created free time from wasted time time

Use time and emotional Use time and emotional energy instead to “look energy instead to “look forward”, be a leader, turn forward”, be a leader, turn the situation aroundthe situation around

Don’t waste time “looking Don’t waste time “looking back” to back” to shoulda’s, shoulda’s, coulda’s, or coulda’s, or who did you who did you wrongwrong

Organization and Organization and ManagementManagement

Graphic Graphic organizers/technology:organizers/technology:

Calendars, notes by Calendars, notes by bed/car, lists of “to bed/car, lists of “to do’s”, tickler filesdo’s”, tickler files

Cell phones…problem Cell phones…problem or part of the solution? or part of the solution?

Setting PrioritiesSetting Priorities

Framework for making it all work Framework for making it all work smoothly:smoothly: Five Five magicmagic words: “I’ll take care of that” words: “I’ll take care of that” Under promise and over deliver- set Under promise and over deliver- set

goals, not limits- believe all end results goals, not limits- believe all end results are possible!are possible!

Mr. L’s… golden rule for long life : Mr. L’s… golden rule for long life : If you If you always tell the truth, you never have to always tell the truth, you never have to remember anything…remember anything…

Doables vs. DesireablesDoables vs. Desireables

Put in Priority Order Your Put in Priority Order Your Work ScopeWork Scope

Start every day earlyStart every day early Start every day with a clean Start every day with a clean

desk and end with a clean deskdesk and end with a clean desk First hour of the day is bestFirst hour of the day is best

Highest energy and less Highest energy and less errorserrors

~75% of energy is gone by ~75% of energy is gone by noonnoon

Fifteen Fifteen Strategies Strategies

1. Keep your radar out for time-management tips from other students/ teachers. They know the routine and can give you hints for getting things done.

“Time flies. It is up to you to be the navigator.”

- Robert Orben

2. Write to-do lists and keep them short. Use 80-20 rule suggested by Alan Lakein (1973).

Twenty Percent of the items on your list should yield 80 percent of the value.

In a list of 10 items, identify 2 and have a plan for getting them done.

“Guard you own spare moments. They are like

uncut diamonds.”

- Ralph Waldo Emerson

3. As you look at your to-do list, identify 5 minute tasks, 15 minute tasks, and 1-hour tasks (and try to figure out when they can be done). You’d be surprised at what you can accomplish during in-between times with little planning.

Ulcers are something you get from mountain climbing over molehills.

4. Set realistic goals.

For example, you may not be able to contact every parent every week, but you can make a commitment to contacting five parents a week. Before you know it, you’ll have contacted all the parents of students in your class.

5. Schedule time for contacting fellow students for planning and coordinating.

“Nothing is so fatiguing as the eternal hanging on of an uncompleted task.”

- William James

6. Learn how to delegate. Can someone help you with all or part of a project? Perhaps a YCP library staff member or other students can assist you with tasks.

“The real cause of paperwork crises is a decision-making problem – picking up the same piece of paper five times and putting it down again because you can’t decide what to do with it.”

- Stephanie Winston

7. Think about how technology can help. Keep your eye out for computer programs to help with your needs...

8. Avoid the temptation to overplan. As a student teacher, you will be interrupted by parents, administrators, and, naturally students. It is important to keep these interruptions in mind to realize that they are part of the job.

“It is better to strike a straight blow with a crooked stick than spend my whole life trying to straighten the darn thing out.”

- Ken Blanchard

9. Plan for long-term, monthly, weekly, and daily goals, but be prepared to change your plans. Be flexible with your plan when legitimate situations arise.

10. Schedule a time every day for relaxation…

What is your own method to do do this?

11. Plan for 60-second lessons while students are engaged in seatwork.

12. Take note of professors who arrive early or leave late, meet with them during those times.

“If you want to make an easy job seem mighty hard, just keep putting off doing it.”

- Olin Miller

13. Once or twice a week, make an appointment for lunch with a friend.

14. Learn how to say “NO” in a nice way! .

“Time is a natural resource – like fuel. When it is abundant, we take it for granted; when it becomes scarce, we search for that extra gallon, regardless of cost. Wouldn’t you give anything for another gallon of time with some of your friends who are gone? Time is a precious gift – every second, every minute, every day – use it wisely. You cannot pay the cost of losing time.”- Sonny Gann

15. This is the tough part: Schedule time for planning. The payoff for a short time spent planning is tremendous.

Closing Strategies: University Closing Strategies: University of Minnesotaof Minnesota

Develop blocks of study timeDevelop blocks of study timeAbout 50 minutes? How long About 50 minutes? How long does it take for you to become does it take for you to become restless?restless?Some learners need more Some learners need more frequent breaks for a variety of frequent breaks for a variety of reasonsreasonsMore difficult material may also More difficult material may also require more frequent breaks require more frequent breaks

Schedule weekly reviews and Schedule weekly reviews and updates updates

Prioritize assignmentsPrioritize assignmentsWhen studying, get in the habit When studying, get in the habit of beginning with the most of beginning with the most difficult subject or task difficult subject or task

Develop alternative study Develop alternative study places free from distractionsplaces free from distractionsto maximize concentration to maximize concentration

Got "dead time"?Got "dead time"?Think of using time walking, Think of using time walking, riding, etc. for studying “bits” riding, etc. for studying “bits”

Review studies and readings Review studies and readings just before class just before class

Review lecture material Review lecture material immediately after classimmediately after class(Forgetting is greatest within (Forgetting is greatest within 24 hours without review)24 hours without review)

Schedule time for critical Schedule time for critical course eventscourse eventsPapers, presentations, tests, Papers, presentations, tests, etc. etc.

Enjoy Life! Enjoy Life!

Design a method and make it Design a method and make it yours yours

Use some discipline! Use some discipline!

Good TIME MANAGEMENT Good TIME MANAGEMENT LUCK!LUCK!