2015-16 Academic Assessment Planning ProcessTimothy S. Brophy Director of Institutional Assessment

Purpose

Describe what’s new for 2015-16

Provide instructions for submitting/revising 2015-16 Academic Assessment PlansDescribe institutional resources available for Academic Assessment planning for 2015-16

What’s New for 2015-16Program Goals added

New Guide for Developing Program Goals and Student Learning Outcomes

Attachments: Curriculum Maps, Assessment Timelines, Sample Rubrics, and Assessment Cycles

Getting to your Assessment PlansStep-by step procedure to access your 2015-16 plan in Compliance Assist!

Log into Compliance Assist! Go to: https://ufl.compliance-assist.com/index.aspx When this screen appears, click on Planning

Planning siteAt this page, click on My Dashboard

at the top of the page

My Dashboard – My RolesAt this page, first click “Edit Filter” and select “FY

2015-16” from the Fiscal Year drop down list, and click “OK”

My Dashboard – Assessment PlansNext, click the tab marked Assessment PlansThe Unit list appears in the left column

Find your program Next, clicking on the + symbols, open Academic Affairs, then Academic Colleges,

then your college, then your program(s) or certificate(s) - The BS in Agricultural Operations Mgmt is selected below

You will find the program mission, the 2014-15 PGs, 2014-15 SLOs, and the AAP (Academic Assessment Plan) detail – these have been rolled over into 2015-16 for you

Editing your Plan for 2015-16Updating your 2014-15 Academic Assessment Plan for 2015-16

Mission If you have modified your mission, open the mission link, click on

the Edit tab, modify as needed, then save and close. Otherwise, no changes are needed.

Program Goals Ensure each program has at least 1 program goal Open each goal, click the Edit tab, and update the Number Revise the Program Goal(s) for 2015-16 as needed. NOTE: Revisions to program goals for 2015-16

do not need to be submitted through the approval system.

Student Learning Outcomes Open each outcome, click the Edit tab, and update the Number APPROVAL PROCESS: If you modify your existing outcomes or create new outcomes for

2015-16, you must complete the appropriate change form at http://approval.ufl.edu/ and submit this form only by April 7. Changes submitted after this date will not be published in the 2015-16 catalog.

The AAC will review your changes and when they are approved, you will be notified so you can update your plans. Institutional Assessment will notify the catalog editor.

Academic Assessment Plan (AAP) DetailThis is the online form that contains the Academic Assessment Plan components as editable windows – attach files that contain matrices, charts, or grids – do not enter them into the windows

ALL AAPs:

Assessment Cycle

Sample Rubric

Assessment Oversight

Professional and Graduate

AAPs:

Research

Measurement tools

Assessment Timeline

Undergraduate AAPs:

Curriculum Map

Methods and

Procedures

AAP Detail – Existing AAPs To open the AAP detail, click on the link.

AAP detail – New AAPs If you are developing a new plan for 2015-16, open the “new item” box and

select each appropriate new item, which will open a blank form. Complete the fields and save your information. Note: program goals are needed for all programs, including certificates.

Then, complete and submit the appropriate SLO/ALC forms at http://approval.ufl.edu/new-request > ALC/AAP and follow the instructions.

Editing fields in the AAP detail First, click on the “Edit” tab. If you don’t see the Edit tab in

your window, slide the field to the right until it comes into view.

Editing fields in the AAP detail Progress: open the Progress field dropdown box Select “ongoing” (this applies to ALL Assessment Plan

Detail forms) Click “Save” at the bottom of the page

Editing fields in the AAP detail Responsible Role: Open the “Manage” dropdown box and “Browse Available Roles” to find the

title (and name) of the person responsible for the plan in the list of “Available Roles” (note: there are multiple pages of names). If the role/individual name is incorrect or missing, please contact Cheryl Gater at cgater@aa.ufl.edu.

Select that individual, and click “add - selected” In the “Selected Roles” window, select the individual again, and then click “Add Role.” The

individual’s name will appear in the Responsible Role window. This should be the person we contact if there are questions regarding the plan.

Role/Name will appear here

Editing fields in the AAP detail Click on the “edit” button to open the windows you wish to edit.

Editing Fields in the AAP detail When you are finished editing, click on “update” and the field

will update the field with the new information. Do this with each field you edit. NOTE: Update does not save the information – that step comes later.

Need instructions? When you are in Edit mode, instructions are located to the right

of the field – hover over the information icon and the instructions will appear

Closing out and saving changes When you have completed entering changes into

the AAP detail page, check the “Academic Assessment Plan Entry Complete” box – this is your affirmation that the plan is complete

please be sure to “save and close” – otherwise your entries will be lost

ChecklistEnsure PGs includedUpdate the Number fields of both PGs and SLOs with 2015-16

For existing plans: Edit the AAP detail for 2015-16; for new plans: complete all of the appropriate components.

Check the “Completed” box at the bottom of the detail

SAVE AND CLOSE

If you have modified your current ALC or SLOs for 2015-16 OR if you have entered a new plan, you must submit these at http://approval.ufl.edu/new-request > ALC/AAP, and follow the instructions there..

You will be notified when the Academic Assessment Committee approves any changes to your ALC/SLOs and you can then enter your changes into the Compliance Assist! AAP detail page

Resources for 2015-16 The Institutional Assessment Resources page has been updated

with current forms and information: http://assessment.aa.ufl.edu/academic-assessment

Need further assistance?• Email assessment@aa.ufl.edu

with your questions, OR • Call Institutional Assessment

at 352-273-1090