ING. E N Z O M O L I N O

EDIFICIO No. 1-7O1 VILLA OLIMPICA

TEL. 5 0 8 - 2 1 - 3 7

MEXICO aa, D. F.

DR. H. PETERSONPresident, IMIAHalso-och SjukvadsnamndenP. O. Box 9099S-10272Stockholm, Sweden

TNKOM86. 04. 15

March 31, 1986

Dear Dr. Peterson:

I am writing to you in connection with IMIA-LAC activities. Since theestablishment of the organizing group, we have circulated a document withproposed bylaws, and started some contacts with other countries of theregion. However, some important changes in my professional activitieshave occurred which are increasingly hampering my capacity to fulfill therole of president of this group.

Since the presidency of IMIA-LAC was accepted on behalf of my country,and we would like to honor our commitment, Dr. Ram6n Boom has kindlyaccepted to take my place until the final formalization of the LatinAmerican Federation and elections take place. I will continue to act asMexican representative to IMIA.

Dr. Boom is also most happyby Dr. Morales in Cut

Please a

the meeting being organized

.

c.c.:

Dr. Emilio Morales, Direcci6n SAD, Ministerio de Salud Publica, Calle M 260,E/19 y 21, Vedado, La Habana (Z.P.4), Cuba

Dr. Ram6n Boom, ISSSTE, Hospital 20 de Noviembre, Gayol 1419, Mexico, D.F.

Sr. Valerio Yacubsohn, Primera Junta 349, (1642) San Isidro, Argentina

Sr. Roberto Rodrfgues, Facultad de Medicina, da Universidade de Sao Paulo,Caixa PostaT 8091, Sao Paulo, Brasil

Ing. Enrique Diaz Cer6n, Presidente, Academia Mexicana de Informdtica,Plaza de la Constituci6n # 2, ler Piso, 06068 Mexico, D. F.

EM*cg

ING. BJSKO MOLING

^.^n ^^^^^^Please acp«pfrny best persojiafefSgards"^ ~^r**^

•AGENDA, Point 7.2REPORT OF IMIA-LAC, the Regional Federation of Health Informaticsfor Latin American and the Caribbean.

Report prepared by Valerio Yacubsohn, General Secretary of IMIA/LAC.

1. HISTORIC HIGHLIGHTS:

February 11, 1982.- "Acuerdo de Mexico", during the World Congress"Medical Informatics and Developing Countries", Mexico City.

August 21, 1983.- Foundation of IMIA-LAC in Amsterdam, during theAnnual General Meeting, with the participation of Argentina, Brasil, Cubaand Mexico.

Elected officers:

President: Enzo Molino Ravetto (Mexico)Vice-president: Roberto J. Rodriguez (Brasil)Vice-president: Emilio Morales Jimenez (Cuba)General Secretary: Valerio Yacubsohn (Argentina)

Enzo Molino was indicated as Vice-president of IMIA in representa-tion of IMIA-LAC for the period 1983-1986.

2. ACTIVITIES:

1) Planned - and not accomplished - an Annual General Meeting for1984 in Buenos Aires, Argentina.

2) 1st Regional Conference of IMIA-LAC, in Rio de Janeiro, Brasil,November 5-7, 1984, with the participation of Otto Rienhoff,Chairman of WG9.

3) The Fourth Argentine Congress on Health Infomatics, sponsoredby IMIA-LAC, Buenos Aires, Argentina, November 20-22, 1985.

4) Symposium on Health Informatics (together with the NationalInformatics Congress of SUCESU), Sao Paulo', Brasil.Otto Rienhoff was an invited guest at the Symposium.

5) Symposium on Health Informatics (together with the ArgentineCongress on Informatics and Teleinformatics), Buenos Aires,Argentina, May 21, 1986. David Shires was invited to give aplenary conference on the topic "Medical Informatics and HealthInformatics: the Present and the Future".

I M I A A N N U A L G E N E R A L M E E T I N G

Washington D.C., October 24, 1986

«iJL-.* -™——;

6) 1st Congress on Health Informatics of Uruguay, sponsored by theCatholic University of Montevideo* the UNESCO . and IMIA-LAC, ..'"

- - -•-• Aiio-nsr 29—30 1986 'i~"^-"~ ~.~^:^^^'.^..:'_f_,.2"-~'-~ . . - - ' - - • - - . - ' V." '."--....:-;.-^'"..'";.;^..~^v"^::.;;_.iiUigj LJ.Q L.. *•. - —* V j| A^^ W •' ;— - - -

—7) —Travelling —Seminar—on —Health —-Informatics,— organized-r-by ~rr-_;ri pROAHSA/Sao Paulo "andi_-the -Pan American 'Health Organizationi -

financed _by " Kellogg 3:Foundation for _...J:wenty Latin-American _-"professionals," with an_jea±ended program that" includedJpre and _post -MEDINFO -activities, -Washington -D.C. _and Bother -cities, _

. ,^ October 20 to November 4, 1986. — •—- — ——:—^~

8) 1st Brazilian Congress on Health Informatics, to be held inCampinas, Sao Paulo, Brasil, November 19-23, 1986; with theparticipation of —the -following foreign -guests: Gustav -~Wagner (Germany), Roger Salamon (France), Dennis Protti(Canada), Johann Van der Lei (Netherlands) and Otto Rienhoff(Germany).

..*". 3 —„

LIST OP IMIA-LAC MEMBERS

- FULL-MEMBERS: ~--~-^-^..^~~^~~^~~-~~~.~,~ /'•_: _ "_ :_L_I'.'•:','.r- rc- -J :-.:- -™—:--••—-~

f~£ ' •-- ~™ ARGENTINA '^E^^E:Ir~~:In8•~v_al.er 1° YScubsohn3 r --T *_—'——._~_ ___ BRASIL_ ~ r - Dr.'- Roberto J. Rodrigues'._'.'- : •• ;'-:* -.-.-_'•••_ :

CUBA._ .;-. Dr. Enillo Morales JimSnezMEXICO Ing. Enzo Molino Ravetto

ASSOCIATE-MEMBER:

URUGUAY Ing. Sim6n Pablo Tenzer *

— • • •

OBSERVERS:

COLOMBIA Ing. Carlos E. Osorio Castro *COSTA RICA Dr. Luis Antonio MenesesCHILE Dr. Carlos P. ITbilla *ECUADOR Dr. Jorge HennidaEL SALVADOR Dr. Jose M. LandaverdePERU Dr. Miguel A. Campos SanchezREPUBLICA DOMINICANA Ing. Gabriel I. Torres *

•* Representatives attending the Meeting.

NOTE: Dr. Roberto Tapia, from Mexico, also attended the Meeting, butwithout a proxy.

x. n -L r* Ju t* w "" ' —' * ~"~"-—--»——»—— • •- •-- —.*——. i i i i i i in I.-,.™.--,--.- —,..

FEDERACION REGIONAL DE INFORMATICA DE LA SALUD PARA AMERICA LATINAY EL CARIBE. _ . ... ...'.__ _ .1

S T A T U T E S

ARTICLE 1 - NAME AND AIMS.

IMIA-LAC, The Latin American and Caribbean Federation for HealthInformatics (hereinafter known as the Federation) shall beconstituted as a non-profit organization concerned with the theoryand practice of information science and technology within health careand the health care science in a Latin American context.

The basic objectives of the organization are:.

a) to advance international co-operation and dissemination ofinformation in this field on a Latin American and Caribbean basis.

b) to promote high standards in the application of work in thisfield.

c) to promote research and development in this field.

d) to encourage high standards in education in this field.

e) to function as the autonomous Latin American and CaribbeanRegional Council of the International Medical InformaticsAssociation (IMIA).

«

ARTICLE 2 - SEAT.

The seat of the Federation shall be on a rotational basis andestablished at the country where the Secretariat is located.

ARTICLE 3 - MEMBERSHIP.

The Federation shall be open to membership by National Societies fromthe Latin American and Caribbean area.

— 2 — —"ziizmim

3.1 Full Membership.

In each country, a national scientific or technical society, orgroup of such societies, may become a Full Member, with therestrictions that there shall be only one Full Member for anycountry and that it shall be representative of the nationalactivities in the field of Health and Medical Informatics andthat it shall be the same society or group of societiesrepresented at IMIA. Only Full Members have the rights to theassets of the Federation. Each Full Member shall pay annualdues to IMIA as decided by the IMIA Council.

Council shall decide on the admission of Full Members, takinginto account the membership arrangements of IMIA.

3.2 Associate Membership.

In each country, a national scientific or technical society orgroup of such societies, may become an Associate Member if theyare not yet an IMIA member, but wish to join the RegionalFederation, with the restriction that there shall be only oneAssociate Member for any country and that it shall berepresentative of the national activities in the field of healthand medical informatics. Associate Members have the right toparticipate in the activities of IMIA-LAC, but no votingprivileges. The IMIA-LAC council is entitled to fix the annualdues for this class of membership.

3.3 Observer Membership.

In each country, individuals may become Observer Members withoutrestriction to the number of members per country. Members ofthis group can participate in the Federation activities withoutother obligations or privileges.

3.4 Termination.

The membership of any Member shall be terminated:

(a) by declaration of the Member, the resignation to take effectfrom the beginning of the ensuing year.

(b) by a two-thirds majority of all Full Members:- -

for serious offence,

if the conditions of membership are no longer fulfilled,

for being more than one year in arrears with payment ofsubscription.

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(c) by a simple majority of all Full Members:

if the member is more than three years in arrears withthe payments of subscription unless Council decidesotherwise.

Decisions on the admission or termination of Associates andObservers shall be decided by a single majority of Full Membersin Council.

ARTICLE 4 - OPERATION.

The main bodies of the Federation shall be:

Council, and theExecutive.

_4.1 Council.

4.1.1 Composition and Voting Rights.

The Council shall be composed of one representative fromeach Full Member, and one representative of the IMIABoard or a person indicated by such Board. Full Membersshall have one vote each, and the IMIA Boardrepresentative shall have one vote also.

Each representative shall be elected by the membersociety for a maximum period of three years, and ingeneral the same representative shall not serve for morethan two consecutive periods.

4-1-2 Authority.

The Council is the General Assembly of the Federation andshall be the supreme authority of the Federation.

«

The Council shall determine fundamental policy, adopt theprogramme of activity, hear and approve the reports ofany subordinate bodies it may have established, decide onadmission and exclusion of members, elect Officers andTrustees, adopt and revise Statutes and Bylaws, adopt thebudget, review the expenditures and accept the auditreports.

Council may establish subordinate bodies as may benecessary for clearly defined permanent or temporarypurposes. It shall decide on the composition, the termsof reference and the duration of existence of such bodies.

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Council may take any decision necessary for theimplementation of the programme of the Federation.

•_4.1.3 Quorum and Majority.

Council shall be able to conduct business only if atleast half of the Full Members are present or representedby proxy. If this is not the case, another Council shallbe convened within three months, and only after a timesuch that all members can be notified at least one monthin advance. This Council shall operate without anyquorum restriction. In the meantime, the Executive shallact in the place of Council.

Decisions of Council shall be taken by a simple majorityof those members present or represented by proxy who havethe right to vote, unless otherwise provided in theseStatutes and the Federation Bylaws. Only Full Memberscan give proxy.

4.1.4 Meetings.

Council shall decide on the dates and places of itsmeetings but there shall be at least one Council meetingeach year. It may, however, be convened at any time ifthe President, after consultation with the Executivedeems it necessary. The Secretary shall be supplied withan up-to-date address for each representative of FullMembers and shall issue minutes and agendas to theseaddresses. The dates of Council Meetins shall benotified to representatives two months in advance of eachmeeting with a request for items for the agenda. Theagenda will be issued one month before the meeting.

il The Executive.

4.2.1 Composition and Election.

Council shall elect an Executive committee consisting ofan individually elected President, Secretary and twoTrustees. All members of the Executive shall be membersof Council at the time of their election with thepossible exception of the President. The above mentionedpersons shall be the Officers of the Federation and shallbe elected at the time of the election of the Presidentof IMIA. The IMIA-LAC elected President shall be theVice-president of IMIA and will in all cases representthe Regional Federation.The term of an Officer shall be three years. ThePresident may not be re—elected for two consecutive termsof office.Incomplete terms shall not count.

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If an Officer resigns or dies while in office, a. successorshall be appointed by the respective country for theunexpired portion of the term. In case of emergency, theExecutive shall be entitled to elect a temporary successorfor the period until the next Council meeting.

A member of the Executive Body can be discharged formisdemeanor by a two-thirds vote of Council.

4.2.2 Authority._____ __________

The Executive, as a whole or through its Officers, shallconduct the day-to-day operations of the Federation.

The President shall convene and conduct the meetings ofthe Council and the Executive Body. The draft of the*minutes of these meetings shall be approved by thePresident.

During the absence or incapacity of the President, theSecretary shall act in his stead in all mattersconcerning the Council and the Executive body.

4.2.3 Meetings.

The Executive shall decide on the dates and places of itsmeetings and shall meet at least twice each year.

ARTICLE 5 - FINANCES.

The Federation shall be financed by subscriptions from Full Members,and Associates, by royalties from publications, interests on funds,contributions, and surplus from events such as Congresses,Conferences and Symposia, including funds arising from activities ofsubordinate bodies. The Council shall decide on the scale of annualsubscriptions for Associates for the ensuing year. It may acceptdonations and subsidies.

.

ARTICLE 6 - POSTAL BALLOTS.

The President may authorize the Secretary to conduct a postal balloton some issue. In this case, a formal proposal shall be put to eachrepresentative of Full Members together with a copy to the Secretaryor Chairman of the corresponding National Society at the Society'sofficial address. At least two months shall be allowed for repliesto be received and they shall be counted as if they were votes in ameeting of Council. In the event of any difference in view beingexpressed between a National Society's representative and a letterfrom the Secretary or Chairman of the Society, shall be resolved byignoring the representative's views.

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ARTICLE 7 - COMMITMENTS.

Any documents committing the Federation, except in the case ofspecial proxies, shall be signed by a member of the Executive Body,usually the President, in accordance with and subsequent to anexplicit minute of a meeting of the Executive.

All legal actions, whether as plaintiff or as defendant, shall be theresponsibility of the Executive Body, represented by the President orone of its members, designated for this purpose by him.

ARTICLE 8 - AMENDMENTS.

All proposals for modification of these Statutes or dissolution ofthe Federation must be submitted by at least one Full Member. Anysuch proposal shall be brought to the notice of all Members ofCouncil at least one month in advance of the Council meeting at whichit will be discussed. Approval of such proposals shall require atwo-thirds majority of all Full Members. In the case of dissolution,Council shall decide by the same majority on the method ofliquidation of the Federation and the disposal of its assets.

6773C