to: rfp respondents melaleuca lane and jog road intersection … · 2020. 8. 13. · january 15,...

January 15, 2020

To: RFP Respondents

RE: One (1) firm to provide all required professional engineering services for:

Melaleuca Lane and Jog Road Intersection Improvements Department of Engineering Project No. 2019501

and Public Works

P.O. Box21229

West Palm Beach, FL 33416-1229

(561) 684-4000

FAX: (561) 684-4050

www.pbcgov.com

•

Palm Beach County Board of County Commissioners

Dave Kerner, Mayor

Robert S. Weinroth, Vice Mayor

Hal R. Valeche

Gregg K. Weiss

Mary Lou Berger

Melissa McKinlay

Mack Bernard

County Administrator

Verdenia C. Baker

"An Equal Opportunity Affirmative Action Employer•

.PA printed on sustainable W and recycled paper

Dear Consultant:

This letter serves to advise you of the results of the January 14, 2020, Short List Committee meeting for the above project. Constructive Engineering, Inc., Propel Engineering, Inc. and American Consulting Engineers of Florida, LLC were short listed.

Consultants are hereby notified of the "Cone of Silence" requirements pursuant to Palm Beach County Lobbyist Registration Ordinance 2003-055 (Palm Beach County Code 2-351 through 2-358). In addition, it is recommended that all design professionals seeking to provide services to Palm Beach County review Policies and Procedures Manual (PPM) CW-F-067 "Evaluating, Recovering and Recording Errors/Omissions by a Design Professional", which can be found at www.co.palm-beach.fl.us/publicaffairs/ppm/pdf/cw-f-067.pdf

The "Consultant Summary" table and the Short List Committee voting sheets will be posted shortly at: http://discover.pbcgov.org/engineering/roadwayproductions/Paees/RoadwayPulications.aspx.

Thank you for your submittal and we encourage you to respond to future RFP's.

The Short Listed firms will be notified under separate cover of their presentationtime. Should you have any questions or require additional information, please contact me at 561-684-4150 or email me at [email protected]

Sincerely,

H!t(if Contracts Section Manager

pc: Tanya McConnell, P.E., Deputy County Engineer

ec: Patrick Rutter, Assistant County Administrator David L. Ricks, P.E., County Engineer Steve Carrier, P.E., Assistant CoW1ty Engineer Omelio A. Fernandez, P.E., Director, Roadway Production Morton Rose, P.E., Assistant Director, Roadway Production Anthony Montero, Office of the Inspector General Yeliz.aveta B. Herman, Assistant County Attorney Fay Reynolds, Legal Secretary, County Attorney Kathleen 0. Farrell, P.E., Thoroughfare Roads .Section Manager, Roadway Production Fenson Masse, P.E., Project Engineer, Roadway Production Committee Members

F:\ROADWAY\CCNA\2019\2019501 Melaleuca Lane at Jog\Short List Meeling\Short List Results_ Consultants.docx

F:\ROADWAY\CCNA\2019\2019501 Melaleuca Lane at Jog\Short List Meeting\Short List Minutes.doc.docx

MINUTES OF SHORT LIST COMMITTEE MEETING January 14, 2020, Commencing: 2:06 P.M., Ending: 3:04 P.M.

Engineering & Public Works Department, 3rd Floor Conference Room #3W-12

MEMBERS PRESENT:

Steve Carrier, P.E. - Assistant County Engineer Morton Rose, P.E.* - Assistant Director, Roadway Production Joanne Keller, P.E. - Director, Land Development Fenson Masse, P.E.** - Project Engineer, Roadway Production Mark Tomlinson - Director, Construction Coordination Kathleen Farrell, P.E. - Thoroughfare Roads Section Mgr., Roadway Production Angela Smith *** - Sm. Business Development Specialist,

Office of Equal Business Opportunity

* denote any delegated votes here: *Omelio Fernandez, P.E. - Director, Roadway Production **Holly Knight, P.E. - Contracts Manager, Roadway Production ***Tonya Johnson - Director, Office of Equal Business Opportunity

DISCUSSION: Quorum was represented by a minimum of five members. The Short List Committee was called to order by Steve Carrier, P.E., Assistant County Engineer. It was stated that the committee would be discussing the firms for Professional Engineering Consulting Services for:

Melaleuca Lane and Jog Road Intersection Improvements

Project No. 2019501

The meeting was opened up the meeting for Public Comments, public was present but none had questions or comments. The outline of the project was discussed by Kathleen Farrell, P.E., Thoroughfare Roads Section Manager, Roadway Production. The shortlist committee intends to shortlist a minimum of three (3) firms.

Page 1

F:\ROADWAY\CCNA\2019\2019501 Melaleuca Lane at Jog\Short List Meeting\Short List Minutes.doc.docx

January 14, 2020 Short List Meeting for Melaleuca Lane and Jog Road Intersection Improvements Project No. 2019501 RESULTS:

Submitting Firms Shortlisted Firms

American Consulting Engineers of Florida, LLC 1 Constructive Engineering, Inc.

Constructive Engineering, Inc. 2 Propel Engineering, Inc.

Erdman Anthony of Florida, Inc. 3 American Consulting Engineers of Florida, LLC

HBC Engineering Company, Inc.

Pevida Highway Designers, LLC

Propel Engineering, Inc.

R.J. Behar & Company, Inc.

Page 2

SHORT LIST COMMITTEE TALLY SHEET ·-

-- -ONE (1) FIRM FOR: All Engineering Services Required for:

- -Melaleuca Lane and Jog Road Intersection Improvements -

PROJECT NO: 2019501 --- -

-MEETING DATE: Tuesday, January 14, 2020

-- - - - - --MEETING TIME: 2:00P.M. - -

American Constructive Erdman HBC Pevida Propel

Consulting R.J. Behar & Shortlist Committee Engineering, Anthony of Engineering Highway Engineering,

Engineers of Inc. Florida, Inc. Company, Inc. Designers, LLC Inc.

Company

Florida, LLC

Assistant County Engineer Steve Carrier 4 1 7 -L 6 5 2 I 3 -I

-

I I Director Roadway Production * Morton Rose 2 1 5 I 6 3 4 7 Director Traffic Absent Director Land Development Joanne Keller 2 1 5 6 3 4 - ! 7 - -Contracts Manager * Fenson Masse 3 1 7 1 5 4 I 6 ·-Director Construction Coordination Mark Tomlinson 4 2 7 1 6 2 5

User Dept Representative * Kathleen Farrell 2 1 4 7 6 3 I 5 - -

I Director Office of Small Business * Angela Smith 3 2 7 4 6 1 5

Total 20 9 42 31 34 20 38

Rank 2 1 7 4 5 2 6

-- -

I I

v\J---'u--JaeAnn Dean ( - --I Secretary Printed Name \ Secretary Signature

~

SHORT LIST EVALUATION FORM

- ---- _ ONE (1) FIRM FOR: \All Engineering Services Required for: __ ---_ Melaleuca Lane and Jog Road Intersection Improvements

------- -----

Criteria

Ability, knowledge of design criteria and

Max

Score

past performance of firm and the 50

designated project team to satisfy the I 50

requirements of the project. -+-Approach to the project, understanding of

the project and quality of written response, 20

including meeting schedule requirements.

Subtotal 70

Location of the firm's offices where work

will be accomplished. 3

State Certified MBE (2 points for statel

certified MBE primes and/or . I 2

subconsultants)

EBO Program Evaluation preference as

applied by the GSC. APls for this contract

are: 20% Min. Mandatory SBE, & SBE

Evaluation Pref.

Volume of previous work awarded by the

County over the past 4 years. (The firm

with the most work receives the lowest

score.)

Subtotal

15

10

I 3o

Total 100

Rank

PROJECT NO: 2019S01

MEETING DATE: T uesday, January 14, 2020 MEETING TIME: 2:00 P.M.

American Consulting

Engineers of Florida, LLC

3

2

4

9

18

~77

+

Constructive

Engineering, Inc.

3

28

~ \

Erdman Anthony of Florida, Inc.

3

2

3

16

-~~"-""--~~ <r\ (.;< Member's Signature:! ~ ( )

Member's Name:

I

HBC Engineering

Pevida Highway

Company, Inc. Designers, LLC

30 I \...\D

lO

3 0

2 2

15 T 4

10 10

30 16

"-'70

Propel Engineering,

Inc.

40

l(o

r-:,-9

29

RJ. Behar & Company

3

2

4

7

16


ONE (1) FIRM FOR: All Engineering Services Required for: Melaleuca Lane and Jog R~ad Intersection Improvements __ _

PROJECT NO: 2019501

MEETING DATE: Tuesday, January 14, 2020 MEETING TIME: 2:00 P.M.


Criteria Max Consulting

Engineering, Anthony of Engineering Highway Engineering, RJ. Behar &

Score Engineers of Inc. Florida, Inc. Company, Inc. Designers, LLC Inc.

Company Florida, LLC


I past performance of firm and the

50 f( 1(p 12- }{) 1:: ~ Lf )_ designated project team to satisfy the

requirements of the project. +-- ---

Approach to the project, understanding of

the project and quality of written response, 20 11 JD /'6 1c;- l'6 /0 /Co including meeting schedule requirements.

Subtotal 70 C, ~(p Location of the firm's offices where work

3 3 3 will be accomplished.

----State Certified MBE (2 points for state

certified MBE primes and/or 2 2 2 2 2 2 2 2

subconsultants)

EBO Program Evaluation preference as T I applied by the GSC. APls for this contract 15 4 13 3 15 4 15 4


i-Evaluation Pref.


County over the past 4 years. (The firm 10 9 10

with the most work receives the lowest 8 10 10 9 7

score.)

Subtotal 30

Total 100 '\,

Rank '--..

Member's Name: I M~tJ hse, ---

Member's Signature:

SHORT LIST EVALUATION FORM -- -

- - ---ONE (1) FIRM FOR: All Engineering Services Required for:

--- ----Melaleuca Lane and Jog Road Intersection Improvements

- -- --PROJECT NO: 2019501

- -- - --- --- -- ---

MEETING DATE: Tuesday, January 14, 2020 MEETING TIME: lz:OO P.M.

--- - ---


Max Consulting RJ. Behar & Criteria

Score Engineers of Engineering, Anthony of Engineering Highway Engineering,

Company Florida, LLC

Inc. Florida, Inc. Company, Inc. Designers, LLC Inc.

I 14• I

I Ability, knowledge of design criteria and

past performance of firm and the so 50 ~ ~- '2. s So 35 2s designated project team to satisfy the

requirements of the project. I -- I -


the project and quality of written response, 20 ')..O 1.0 I .5" ,o l. 0 15' {O


Subtotal 70 1o 1o ~s 3 > jO so 35'" Location of the firm's offices where work

I

will be accomplished. 3 3 3 3 3 0 3 3

i -

I State Certified M BE (2 points for state

+ certified MBE primes and/or 2 2 2 2 2 2 2

subconsultants) ---+ - - - __ , EBO Program Evaluation preference as


are: 20% Min. Mandatory SBE, & SBE 15 4 13 3 15 4 15 4

Evaluation Pref. -- - -


County over the past 4 years. (The firm 10 9 10 8 10 10 9 7


I score.)

Subtotal 30 18 28 16 30 16 29 16

Total 100 "' ~s ....... q 8 -..,, ; I ...,, " 5 I'\, 8b I'\. 1 ~ '\, S' I

Rank '" ']... I "' \ 5 l " (o I" 3 "" "i 7

- -- - -Member's Name: I .J"oAtJ tJE. t'\. \L-E. l-1.. E.R..-

-- -- \ JutJ "'f: .J.f. k1.f/ '---

-Member's Signature:

Criteria


ONE (1) FIRM FOR: All Engineering Services Required for: Melaleuca Lane and Jog Road Intersection Improvements

PROJECT NO: 2019S01

____ M_E_ETING DATE: Tuesday, January 14_,_2_0_2_0 ____ _ MEETING TIME: ,2:00 P.M.

American Constructive Erdman HBC Pevlda

Max Consulting Engineering, Anthony of Engineering Highway

Score Engineers of Inc. Florida, Inc. Company, Inc. Designers, LLC

Florida, LLC

Propel Engineering,

RJ. Behar&

Inc. Company


past performance of firm and the

designated project team to satisfy the

requirements of the project.

so 41 I 44,I 40 4:> 40 I ¥ 1

4.d-Appmach to the pmject, ""demaod;og of 1



Subtotal


will be accomplished.

State Certified MBE (2 points for state

70

3

certified MBE primes and/or 2

subconsultants)

EBO Program Evaluation preference at applied by the GSC. APls for this contract

15 are: 20% Min. Mandatory SBE, & SBE

Evaluation Pref.




score.)

10

Subtotal 30

Total 100

3

2

4 l 9

Member's Name:- Fe/lJ 80 rJ

-}':,

(j 3 3

2 2

13 3

10 8

I

167 } 1

81 h4 3 -

2 2

15 4

-+--10 10

-I?

3

2 2

15 4

9 7

-----

Criteria

Ability, knowledge of design criteria and I past performance offirm and the


,eq,l,em,ot, of the project. I


the project and quality of written response,


Subtotal




certified MBE primes and/or

subconsultants) ci EBO Program Evaluation preference as



Evaluation Pref.




score.)

Subtotal

Total

-- - --M- em- b-er's Name: r Member's Signature:


ONE (1) FIRM FOR: !All Engineering Services Required for: __ Melaleuca Lane and Jog Road Intersection Improvements

PROJECT NO: . 2019501

- ------MEETING DATE: Tuesday, January 14, 2020 MEETING TIME: 2:00 P.M.

HBC Engineering

Pevida Highway

Max Score

American

Consulting

Engineers of

Florida, LLC

Constructive

Engineering,

Inc.

Erdman

Anthony of

Florida, Inc. Company, Inc. Designers, LLC

I so

20 \( te ,~ )v li

70 I

3 3 3 3 3 0

--

2 2 2

15 4 4

-

10 9 10

30 18 28 16 30 16

100 8 \ ✓ 7~ ./ J T1 ✓ Rank 4- ;2. I 7 \

\V C.i

I

Propel Engineering,

Inc.

R.J. Behar & Company

r l~ rr ~\

3 3

2 2

15 4

9 7

29 16

/ ~-

Criteria


past performance of firm and the


requirements of the project.


the project and quality of written response,


Subtotal




certified MBE primes and/or

subconsultants)

EBO Program Evaluation preference as



Evaluation Pref.




score.)

Subtotal

Total


ONE (1) FIRM FOR: All Engineering Services Required for:

Max Score

50


PROJECT NO: 2019501

MEETING DATE: Tuesday, January 14, 2_0_2_0 ____ _

MEETING TIME: 2:00 P.M.

American Constructive Erdman HBC Pevida

Consulting Engineers of

Engineering, Anthony of Engineering Highway

Florida, LLC Inc. Florida, Inc. Company, Inc. Designers, LLC

J~ :JO 37

Propel

Engineering, Inc.

I li f J l q!__ -L-

I 20 1i ·15 t7 5 15 15 70 C, ./ s~ / 3 / 3 3 3 3 0 3

t 2 2 2 2 2 2

15 4 13 3 15 4 15

10 9 10 8 10 10 9 I I

I 30 18 28 16 30 16 29.

100 .I I J1 ✓ 7 ✓ 5.5 / I (, '{ ~J... Rank ol I I I 4 7 (o 3

Member's Na~ at h ( ~ Fa Yrt r I Member's Signature:

RJ. Behar& Company

LID i 13

• 5

3

2

4

7

SHORT LIST EVALUATION FORM -- - ---

ONE (1) FIRM FOR: All Engineering Services Required for: -

, Melaleuca Lane and Jog Road Intersection Improvements PROJECT NO: 2019501

- --- --

MEETING DATE: Tuesday, January 14, 2020 --- -- --

MEETING TIME: 2:00 P.M. -- - --

American Constructive Erdman HBC Pevida

Consulting Propel

Criteria Max

Engineering, Anthony of Engineering Highway Engineering, R.J. Behar&

Score Engineers of Company 1,

Florida, LLC Inc. Florida, Inc. Company, Inc. Designers, LLC Inc.

Ability, knowledge of design criteria and j I

I past performance of firm and the

I so


requirements of the project. ~ L\1 L.f')" ~ 4(p 2.-{g l '-l7

- _J____



including meeting schedule requirements. tC\ ,g 1'< tt.J l1 lq ,q

Subtotal 70 lt1 .I (D€ .I u1- I 5'-{ Ii w3 ✓r t.a1 ./ v lJ ti,

.,,,

Location of the firm's offices where work I

will be accomplished. 3 3 3 3 3 0 + 3 3

I

State Certified MBE (2 points for state I certified MBE primes and/or

I 2 2 2 2 2 2 2 2

subconsultants) • -

T-EBO Program Evaluation preference as

applied by the GSC. APls for this contract 15 4 13 3 15 4 4


Evaluation Pref. --

Vol,me of p,e,lo"' =rl< awa,ded by fl County over the past 4 years. (The firm

10 9 10 8 10 10 9 7 with the most work receives the lowest

I I I

I I I score.) I Subtotal 30 18 28 16 30 16 29 16

Total 100 ~6' ./ q3 .I '1~ / ~l.-\: ✓ ,1 ./ q1, / ~i ../ Rank 3 i- '1 ~ ll l '{"

-- --- -

-Member's Name: -An~ LB<- -Yh~

--- --

Member's Signature: 0 J.---~ I) -

F:\ROADWAY\CCNA\2019\2019501 Melaleuca Lane at Jog\Short List Meeting\Summary Spreadsheet of Teams Page 1 of 3 1/16/2020 8:17 AM

One Firm to Provide:

Project No:EBO API's:

Meeting Date: Meeting Time:

PBC M/WBE

FL M/WBE

American Consulting Engineers of Florida, LLC 3.02 74% 74% - - - $171,575 $126,966Betsy Lindsay, Inc. 5.02 9% 9% 9.0 9.0 9.0 $35,186 $3,167Constructive Engineering, Inc. 3.02 5% 1 5% 5.0 5.0 - $0 $0GCME 6.01 3% 3% 3.0 3.0 3.0 $71,681 $2,150Simmons & White, Inc. 3.06 9% 9% 9.0 - - $152,022 $13,682

26.0% 17.0% 12.0%4 2

Constructive Engineering, Inc. 3.02 65% 1 65% 65.0 65.0 - $0 $0Scalar Consulting Group, Inc. 3.02, 3.06 20% 20% - - 20.0 $364,590 $72,918GCME, Inc. 6.01 5% 5% 5.0 5.0 5.0 $71,681 $3,584Biscayne Engineering Company, Inc. 5.02 10% 10% 10.0 - - $0 $0

80.0% 70.0% 25.0%13 2

Erdman Anthony of Florida, Inc. 3.02, 3.06 60% 60% - - - $349,074 $209,444Scalar Consulting Group, Inc. 3.02 20% 20% - - 20.0 $364,590 $72,918Propel Engineering, Inc. 3.02 5% 1, 7 5% 5.0 5.0 5.0 $98,727 $4,936Ritzel-Mason, Inc. 5.02 10% 7 10% 10.0 - - $0 $0GCME, Inc. 6.01 5% 7 5% 5.0 5.0 5.0 $71,681 $3,584

20.0% 10.0% 30.0%3 2

2019501

Tuesday, January 14, 20202:00 P.M.

9

% Work on Project Notes % Work in

PBCPoints

(3 max)

10

100% 100%

$290,883

SHORTLIST CONSULTANT SUMMARY

Professional Engineering Consulting Services forMelaleuca Lane and Jog RoadIntersection Improvements

Minimum Mandatory 20% SBE & SBE Evaluation Preference (sliding scale)

3 15

$76,502

Team Members

LOCATIONTEAM EBO VOLUME OF PREVIOUS WORK ($)

Points (17 max)

Fee Considered

Pro-Rated Fee*

Points (10 max)Services Provided SBE

$145,965100%100%

3 6

3 5 8

* - questionnaires filled out wrong for Ritzel-Mason and GCME 100% 100%





PBC M/WBE

FL M/WBE

2019501



PBCPoints

(3 max)




Team Members


Points (17 max)

Fee Considered

Pro-Rated Fee*


HBC Engineering Company, Inc. (3.01) , 3.02 80% 2 80% 80.0 80.0 - $0 $0Manuel G. Vera & Associates, Inc. (5.01) , 5.02 10% 2 10% - - - $19,703 $1,970RADISE International, LC 6.01, (6.06) 10% 2 5% 10.0 10.0 10.0 $268,992 $26,899

90.0% 90.0% 10.0%15 2

Pevida Highway Designers, LLC 3.02 75% 0% - - - $0 $0Simmons & White, Inc. 3.06 8% 7 8.0 - - $152,022 $12,162Ritzel-Mason, Inc. 5.02 10% 7 0% 10.0 - - $0 $0GCME, Inc. 6.01 7% 7% 7.0 7.0 7.0 $71,681 $5,018

25.0% 7.0% 7.0%4 2

Propel Engineering, Inc. 3.02, 3.06 88% 1, 7 88% 88.0 88.0 88.0 $98,727 $86,880DRMP, Inc. 5.02 7% 7 6% - - - $0 $0Tierra South Florida, Inc. 6.01 5% 7 5% - - 5.0 $740,260 $37,013

88.0% 88.0% 93.0%15 2

R.J. Behar & Company, Inc. 3.02, (9.05) 75% 2 75% - - 75.0 $255,597 $191,698Brown & Phillips 5.02 15% 15% 15.0 15.0 15.0 $553,902 $83,085RADISE International, LC 6.01 10% 10% 10.0 10.0 10.0 $268,992 $26,899

25.0% 25.0% 100.0%4 2

3 6 7* - no team member listed for 3.06, but RJB has certification 100% 100% $301,682

3 17 9100% 99% $123,893

17 10* - no team member listed for 3.06, but HBC has certification 100% 95% $28,870

0 6 10

* - no location data for S&W on questionnaire 100% 7% $17,179

3





PBC M/WBE

FL M/WBE

2019501



PBCPoints

(3 max)




Team Members


Points (17 max)

Fee Considered

Pro-Rated Fee*


3.02 (General Hwy. Design w/Curb & Gutter, Access & Drainage)

Notes

* - Pro Rated Fee = Previous Work Amount multiplied by the % of work on the project1 - Prime and Sub on different teams

Prime Categories

6 - Prime does not have at least one prime category

3 - Incomplete Team4 - Did not meet mandatory EBO requirement5 - Prime is doing less than 50% of the work

2 - Unrequested Service

7 - Error on Questionnaire

3.06 (Traffic Operation Design)5.02 (Engineering Surveying)6.01 (Gelogical & Geographic Studies)

Subcategories

COMMITTEE MEMBERS

SHORT LIST COMMITTEE MEETING

Palm Beach County Engineering Department

One (I) Firm - to provide all engineering services required for the preparation of plans and specifications complete for formal advertising and receipt of bids for:

Tuesday, January 14, 2020

Name


Project No. 2019501

Organization Phone

r • I •

{t) (

F: \ ROADWAY\ CCNA\201 9 \2019501 Melaleuca Lane at Jog\Short List Meeting\ShortListMeetingSigninSheeet_Committee.docx

Email

PUBLIC

SHORT LIST COMMITTEE MEETING

Palm Beach County Engineering Department

One (1) Firm - to provide all engineering services required for the preparation of plans and specifications complete for formal advertising and receipt of bids for:


Project No. 2019501

Tuesday, January 14, 2020

Name Phone Email

F:\ROADWAY\CCNA\2019\2019501 Melaleuca Lane at Jog\Short List Meeting\ShortListMeetingSigninSheeet_Public . docx

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