tourism council irp

8/4/2019 Tourism Council IRP

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REPUBLIC OF THE PHILIPPINES }MUNICIPALITY OF BUSTOS }PROVINCE OF BULACAN }

DRAFT RESOLUTION

RESOLUTION ADOPTING THE INTERNAL RULES OF PROCEDURE OF THEBUSTOS COUNCIL FOR TOURISM, CULTURE AND THE ARTS

WHEREAS, the Municipal Mayor promulgated Executive Order No. 25establishing the Bustos Council for Tourism, Culture and the Arts “to promoteeco-cultural tourism as the harbinger of economic growth”;

WHEREAS, Section 447 (5) (xvi) of the Local Government Code of 1991

mandates the establishment of “a municipal council whose purpose is thepromotion of culture and the arts, coordinate with government agencies and non-government organizations and, subject to the availability of funds, appropriatefunds for the support and development of the same”;

WHEREAS, the Local Government Code of 1991 further states in itsGeneral Provisions that the Municipal Government shall administer all tourismfacilities and other tourist attractions including the acquisition of equipment,regulation and supervision of business concessions, and security services for suchfacilities and is responsible for tourism development and promotion of programs;

WHEREAS, to facilitate these ends, there is extreme necessity tostrengthen the organization of the Bustos Council for Tourism, Culture and the Arts to make it an effective tool in promoting the pride of the Bustosenyos in theirhistorical and cultural heritage, and to cultivate sustainable community-baseddomestic tourism;

WHEREAS, these Internal Rules of Procedure will provide a set of guidelines on how the Bustos Council for Tourism, Culture and the Arts shallconduct its businesses in an orderly, professional and parliamentary manner;

NOW, THEREFORE, on motion by ____________, duly seconded by _________ and adopted unanimously by all members of the Bustos Council for

Tourism, Culture and the Arts Members present:

BE IT RESOLVED, as it is hereby RESOLVED, by the BustosCouncil for Tourism, Culture and the Arts of Bustos, Bulacan in sessionassembled:

RULE ICOVERAGE AND A PPLICABILITY OF THE R ULES

Section 1. Adherence to the Internal Rules of Procedure. – TheBustos Council for Tourism, Culture and the Arts shall be run in accordance with

these Internal Rules of Procedure. The officers, members and staff of the BustosCouncil for Tourism, Culture and the Arts, and attendees during sessions andcommittee meetings shall observe these Rules.

Section 2. Precedents. – Rulings on questions raised by the BustosCouncil for Tourism, Culture and the Arts Members shall form part of theparliamentary practice of the Bustos Council for Tourism, Culture and the Arts.

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RULE IIPRINCIPLES AND GOALS

Section 3. Principles. – The Bustos Council for Tourism, Culture and

the Arts shall recognize the importance of cultural memory as engrained in thecultural heritage endemic to the Municipality.

(b) The Bustos Council for Tourism, Culture and the Arts shall recognizethe role of tourism as contributory to the economic growth of the Municipality.

(c) The Bustos Council for Tourism, Culture and the Arts shall, inpursuance of national and local interests and cultural development, encouragethe development of culture and the arts, and provide a system of recognition andreward of artistic performances, productivity and creativity within the context of government, and acknowledge the contribution of artists in community-building.

(d) The Bustos Council for Tourism, Culture and the Arts shall encouragethe generation of jobs through the animation and growth of cultural industries.

Section 4. Thrusts. – For the year 2011 onwards, the Council shallpursue the fulfillment of the following framework:

Phase 1: Institution- and Capacity-Building

1. Alignment of vision and thrusts

2. Capacity-building of the Bustos Council for Tourism, Culture and

the Arts and the barangay tourism coordinators

3. Trainings for:

a. The communities which will manage the tourist attractions

b. Out-of-school youth and tricycle drivers and other volunteers who will be tapped as tour guides

c. Sustainable development

d. Livelihood and skills

e. Gender sensitivity

Phase 2: Arts, Culture and Tourism Development Strategies

1. Education, cultural edification, and incorporation of Bustos artistic,cultural and historical heritage in the local educational curriculum

2. Documentation and enhancement of tourism resources

a. Database-building of tourist spots

b. Enhancement of tourist spots and events

i. Cultural

1. Minasa Festival and community festivals

2. Local artistry

3. Youth Center

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ii. Historical

1. Antique houses

2. BMA Park

3. Local museums

iii. Industries

1. Minasa-makers

2. Handicrafts

3. Agri- and aquaculture industries

iv. Ecological (both natural and man-made)

1. Resorts

2. Bustos Dam

3. Riverbanks

4. Waterways

3. Partnership

a. Establishment of the “Alyansang Makasining” Bustos artistsand cultural workers federation and Bustos Heritage Society

b. Partnering with civil society organizations (CSOs) and

government agencies

Phase 3: Promotion and Popularization

1. Internal Promotion

a. Popularization of the Bustos arts, culture, history and tourismamong Bustosenyos

b. “Discover Bustos” Field Trip and Tours Program for students of schools in the Municipality and the entire province, anddomestic tourists

2. External Promotion

a. Marketing of the “Discover Bustos” Field Trip and Tours amongeducational institutions, local travels and tours agencies,corporate entities outside of the Municipality

Phase 4: Sustainable Community-Based Domestic Tourism

1. Devolution of tourism sites management to communities

2. Community preparation and involvement

Phase 5: Goals Actualization

1. Proud Bustosenyo Cultural Identity Build-up

2. Atraksyong Magaganda sa Bustos Economic Development

a. Growth of local industries and businesses

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b. Job creation for people in the communities

RULE IIIORGANIZATION AND STRUCTURE

Section 5. Organizational Units. – The Bustos Council for Tourism,Culture and the Arts shall be composed of the following units:

1. The Council – shall be composed of not less than nine (9) butnot more than thirteen (13) members appointed by the MunicipalMayor preferably from the fields of tourism, arts, culture,education, management, planning and policy development,community development, public relations, marketing and themedia. Their tenure shall be coterminous to the term of theMunicipal Mayor or unless earlier removed from office by theMunicipal Mayor or by the Council.2. The Officers – shall be composed of a Chairperson, a

President, a Vice President, a Secretary, a Treasurer, and anInternal Affairs Coordinator. They shall be in charge of the conductand administration of meetings and sessions of the Council.3. The Standing Committees – shall be composed of Membersof the Council and Barangay Tourism Coordinators organizedinto committees and created to assist the Council in pursuing itsmandates.4. The Secretariat – The Secretariat shall be headed by anExecutive Director and assisted by the Municipal Tourism Officerand staff appointed by the Municipal Mayor which shall be theadministrative organization responsible for the day to day

operations of the Council, provide administrative and technicalsupport to the Council and other organizational units.

Section 6. Mandate. – The Bustos Council for Tourism, Culture andthe Arts, as the primary policy-making body in all matters of arts, culture andtourism, shall:

1. Adopt rules for the conduct of its meetings and such othersystems and procedures to expedite its business;

2. Promulgate rules and regulations to effectively carry out theMunicipal Government’s arts, culture and tourism goals;

3. Appoint and elect officers as it may deem necessary;

4. Establish a Secretariat and create committees and otherinstitutional mechanisms;

5. Develop and formulate an annual and a five-year AtraksyongMagaganda sa Bustos Tourism Development Plan;

6. Establish a system of partnership and inter-institutionalcooperation aimed at attracting non-government culturalorganizations, agencies and individuals to participate in andsupport the programs of the Council;

7. Establish arts, culture and tourism-related projects, activitiesand programs that are financially self-sustaining, and in doing so, itmay generate resources from government agencies and privatesectors, domestic or foreign, for its operations;

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8. Provide art education to the communities especially those whose poverty hinders them to gain access to professional andtechnical learning of the arts;

9. Support art-related industries, and assist cultural workersand craftspeople by disseminating and promoting their productsacross the country and overseas;

10. Adopt measures and recommend to the Sangguniang Bayanlegislations to protect the welfare, and rights of Bustos artists,cultural workers, and all other matters concerning culture and arts;

11. Extend recognition of artistic achievement through awardsand services to artists and cultural groups which contributesignificantly in the Municipality’s cultural legacy;

12. Ensure that artists and cultural workers take part in theformulation of artistic and cultural policies in the spirit of collaborative leadership and participatory governance;

13. Document and support scholarly research into theMunicipality’s cultural traditions, arts and crafts, as well assignificant cultural movements, achievements, and personalities;

14. Support, monitor and systematize the retrieval andconservation of artifacts of Bustos culture and history and allBustos cultural treasures from all over the archipelago and othercountries;

15. Designate and recognize historical resources and promotethe protection of the same;

16. Establish art centers, cultural and historical monuments,markers, names and sites, and such other places intended to beused for the development of artistic knowledge or to commemoratethe greatness of Bustos culture and history, and encourage theprivate sector to establish and maintain heritage resources, privatemuseums, libraries, artistic and cultural learning centers, andarchives;

17. Increase public awareness on the value of historic, cultural

and architectural preservation by developing and participating inpublic education programs;

18. Support and promote tourism-related activities andindustries;

19. Oversee the broad range of tourism-related matters thataffect the economic and general welfare of the citizens in order toensure that visitors and tourists can enjoy the historic,environmental and cultural aspects of the Municipality; and

20. Accomplish all duties and perform all functions necessary to

carry out its mandate.

Section 7. Council Actions. ― Official actions and decisions of theCouncil shall be adopted in the following manner:

1. Subject matters, policies, proposals, programs, projects andactivities — prior to adoption or approval of the Bustos Council for

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Tourism, Culture and the Arts — shall be referred to and reviewedfirst by the appropriate standing committee.2. The standing committee shall report out to the plenary of theBustos Council for Tourism, Culture and the Arts itsrecommendations on subject matters, policies, proposals,

programs, projects and activities referred to it.3. The Bustos Council for Tourism, Culture and the Arts shall,during session, consider and deliberate on the recommendations of the standing committees. Once approved by the plenary, thedecision shall be put in writing in the form of a resolution andsubmitted to the Municipal Mayor for consideration and approval.4. Once approved by the Municipal Mayor, the resolution shall be deemed in full force and effect; otherwise, the Municipal Mayorshall return the resolution to the Bustos Council for Tourism,Culture and the Arts for further review, amendments or changes.

RULE IV OFFICERS

Section 8. The Chairperson. – The Bustos Council for Tourism,Culture and the Arts shall have a Chairperson to be appointed by the MunicipalMayor who shall:

1. Represent the Municipal Mayor in the sessions of the BustosCouncil for Tourism, Culture and the Arts;2. Provide leadership in the realization of the goals of theCouncil;3. Speak in behalf of the Municipal Mayor;4. Advise the Municipal Mayor on matters pertaining to

tourism, arts and culture;5. Oversee the proper implementation of the decisions andresolutions approved by the Council;6. Represent the Council on official matters; and7. Perform such other duties, which the Office of the MunicipalMayor or the Council may delegate to him/her from time to time.

Section 9. The President. – The Bustos Council for Tourism, Cultureand the Arts shall elect from among its Members a President who shall:

1. Preside over all sessions of the Council;2. Preserve order and decorum during sessions and in case of

disturbance or disorderly conduct in the session hall or within thepremises, take measures as he/she may deem advisable or as theCouncil may direct;3. Decide all questions of order, subject to appeal of any CouncilMember in accordance with these Internal Rules of Procedure;4. Attest and sign all resolutions issued by, or upon order of theBustos Council for Tourism, Culture and the Arts;5. Vote to break a tie; and6. Exercise such other powers and perform such other duties andfunctions as may be prescribed by resolution of the Bustos Council forTourism, Culture and the Arts.

Section 10. The Vice President. – The Bustos Council for Tourism,Culture and the Arts shall elect from among its Members a Vice President whoshall:

1. Assume the duties and powers of the President when the President isabsent or temporarily incapacitated, until such time that the Presidentreturns to the performance of his/her duties, or until a new President is

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appointed in case of resignation, removal, permanent incapacity ordeath of thereof;

2. Preside over the session or meeting when, even if present, thePresident does not preside; and

3. Perform such duties as may be delegated by the President.

Section 11. The Secretary. – The Bustos Council for Tourism, Cultureand the Arts shall elect from among its members a Secretary who shall:

1. Attend meetings of the Bustos Council for Tourism, Culture and the Arts and keep a journal of its proceedings;2. Prepare and distribute the Order of Business for each session of theBustos Council for Tourism, Culture and the Arts;3. Call the roll of Bustos Council for Tourism, Culture and the ArtsMembers at the start of every session;4. Read verbally and in words the businesses of the session prior tothe commencement of deliberation, referral or discussion;5. Read verbally and in words communications, correspondence,petitions and such other documents for deliberation or referral duringsessions whenever directed by the President;6. Forward to the Municipal Mayor for approval, copies of resolutionsenacted by the Bustos Council for Tourism, Culture and the Arts;7. Record in a book kept for the purpose, all resolutions enacted oradopted by the Bustos Council for Tourism, Culture and the Arts, withthe dates of passage thereof;8. Translate into the dialect used by the majority of the inhabitants allresolutions immediately after their approval by the Municipal Mayor,and cause the dissemination of the same together with the original version of such enactments; and

9. Exercise such other powers and perform such other duties andfunctions as may be prescribed by the Executive Director.

Section 12. Treasurer. – The Bustos Council for Tourism, Culture andthe Arts shall elect from among its members a Treasurer who shall:

1. Have charge of the funds, receipts and disbursements of theassociationCouncil;2. HeKeep all moneys and other valuables in such banks as theCouncil may designate. He shall;3. Keep and have charge of the books of accounts. He shall also ; 4. Report on financial status at each session;

5. Hold all records available for inspection by any Member; and6. Perform such other duties and functions as may be assigned tohimhim/her from time to time by the Council. He

Section 13. The Internal Affairs Coordinator. – The BustosCouncil for Tourism, Culture and the Arts shall elect from among its members anInternal Affairs Coordinator who shall:

1. Together with the Secretary, inform all Members of sessions andactivities;2. Formulate and implement projects to advance the development andgrowth of each Member;

3. Organize capacity-building trainings, seminars and workshops forMembers and barangay tourism coordinators; and4. Perform such other duties as may be assigned by the Council.

RULE V STANDING COMMITTEES

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Section 14. Organization of Standing Committees. – Eachstanding committee shall be constituted by a chairperson, a vice chairperson andat least one (1) member to manage and administer its respective tasks and jurisdiction as herein stipulated. Chairpersons shall choose the vice chairpersonand members of the standing committee.

Section 15. Limitation on Membership in StandingCommittees. – No Bustos Council for Tourism, Culture and the Arts Membershall be chairperson of more than one (1) standing committee and vicechairperson or member of more than three (3) standing committees. Only members of the Bustos Council for Tourism, Culture and Arts shall be electedchairperson or vice chairperson of standing committees. Membership in thecommittees, however, shall extend to both Members of the Bustos Council forTourism, Culture and the Arts and the barangay tourism coordinators.

Section 16. Records of the Committee. – Each committee shall keepa record of committee attendance, minutes of the proceedings and the names of all persons who speak before the committee, with the names of the persons,firms, associations, or corporations in whose behalf they appear. A record of every vote shall be kept by the Secretary.

Section 17. Chairpersons of Standing Committees. – TheChairperson of the Bustos Council for Tourism, Culture and the Arts shallappoint one (1) chairperson for each standing committee whose duties include:

1. Presiding over meetings of the committee;

2. Maintaining order and deciding all questions of order;

3. Supervising and directing the preparation of committeeminutes and reports;

4. Providing committee members necessary information toassist in the decision;

5. Scheduling committee meetings and hearings; and

6. Appointing and, at his/her discretion, reorganizing orreconstituting the membership of the committee, as he/she may deem necessary, by informing the plenary in writing.

Section 18. Committee on Ways and Means. – This Committeeshall be in charge of the generation of funds, materials, services and propertiesfor activities, projects, programs and the operation of the Bustos Council forTourism, Culture and the Arts.

Section 19. Committee on Education and Promotion. – Thiscommittee shall:

1. Prepare and arrange for and manage all publicity andadvertisements of a general character;2.

Undertake popularization and publicity programs;3. Formulate and implement a “Proud Bustosenyo”Cultural Identity Program and call on all educational institutions within the Municipality to incorporate Bustos history, arts andculture in the curriculum; and4. Take charge in formulating, organizing and promotinga “Discover Bustos” travel and tours program.

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Section 20. Committee on Artists and Cultural Workers’ Welfare. – This committee shall:

1. Be in charge of promoting the welfare and rights of all artistsand cultural workers in the Municipality including, but not limitedto, continuing professionalizing studies in arts in all its forms anddisciplines, moral and copyright rights, protection from censureand unsolicited changes and alteration to art works, and protectionfrom discrimination and unfair labor practices;

2. Establish the “Alyansang Makasining” Bustos artists andcultural workers organization;

3. Establish an Artists Entitlement Fund;4. Provide free arts training intervention to vulnerable andmarginalized groups for empowerment, employment, expansionand social rehabilitation through the “Art ay Masaya” Program; and

5. Provide a means for poor and marginalized groups to haveaccess to arts and culture education such as, but not limited to,music, literature, visual arts, film and media, dance, theatre,architecture and allied arts.

Section 21. Committee on Heritage Preservation. –ThisCommittee shall:

1. Establish a Bustos Heritage Society to be composed of localhistorians, owners, heirs or caretakers of antique houses andheritage resources, descendants of historical personalities of

Bustos, volunteers and researchers;

2. Support museums and encourage the establishment andmaintenance of the same;

3. Protect and preserve places and areas of historical andcultural importance and significance; and

4. Compile historical archives, documents, photographs andsuch other documentary materials purposely for historicaldocumentation and edification.

Section 22. Committee on Tourism Industry. – (a) This Committeeshall be in charge of developing programs, projects and activities to cultivateeconomic growth through domestic tourism and empowerment of tourism-related businesses.

(b) To encourage quality assurance in the tourism industry, thisCommittee shall develop the “Atraksyong Magaganda sa Bustos” Award as anaward to any tourism operator who strictly complied with the sanitary andenvironmental standards in accordance with law. Only tourism operators whohave been awarded with the “Atraksyong Magaganda sa Bustos” shall have rightto affix this label onto their products, establishments or services. Holders of the“Atraksyong Magaganda sa Bustos” may receive supplemental privileges andincentives from the Municipal Government.

Section 23. Committee Meetings. – Each committee shall meet atleast twice in each month at the place and time designated by the committee.Moreover, the committee may meet upon the call of its chairperson, and in caseof the chairperson’s absence, or refusal to call the committee together, a meetingmay be called by the vice chairperson of the committee. Special meetings may be

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called by the chairperson: Provided, That members of the committee are notifiedin writing, in such case the notice shall specify the agenda, place and time of themeeting.

Section 24. Committee Rules of Procedure. – Each committee may

establish its own rules of procedure to guide its deliberation.

Section 25. Committee Meetings. – Each committee shall hold atleast one (1) meeting per month in the day, time and place it shall determine.

Section 26. Quorum in Committee Meetings. – A majority of allmembers of a committee shall constitute a quorum to do business; but a smallernumber may meet and adjourn from time to time. The committee may authorizea fewer number of members to conduct committee meetings on matters pending before it.

Section 27. Attendance in Committee Meetings. – Every BustosCouncil for Tourism, Culture and the Arts Member shall be present in allmeetings of the committee in which he/she is a member unless prevented fromdoing so by sickness and other unavoidable circumstances duly reported to theconcerned committee through the committee chairperson. A member who incursthree (3) consecutive inexcusable absences in the meetings of the committee where he/she is a member shall forfeit his/her membership in that committee.

Section 28. Special Committees. – Special committees may beorganized by the Bustos Council for Tourism, Culture and the Arts to addressmeasures relating to special or urgent needs, concerns and issues requiring

immediate action, or to such needs, concerns, issues and interests that may fall within the scope of the jurisdiction of a standing committee, but which thestanding committee concerned is unable to act upon with needed dispatch.

Section 29. Manner of Constituting Special Committees. – Thechairperson, vice chairperson and member or members of a special committeeshall be chosen in the same manner as that of a standing committee: Provided,That a special committee shall be composed of at least three (3) members,including the chairperson and vice chairperson.

RULE VISECRETARIAT

Section 30. Functions of the Secretariat. – The Secretariat shall:1. Assist the Council in formulating the 5-Year TourismDevelopment Plan;2. Establish and maintain a system for the achievement of theforegoing Plan, and recommend and undertake measures, uponapproval thereof by the Council, for the effective and efficientimplementation of the Plan;

3. Submit to the Council periodic reports on the progress of programs and projects, and on the implementation of policies andplans for cultural and artistic development;4. Prepare the annual report to the Municipal Mayor and theSangguniang Bayan, which shall be subject to the final approval of the Council;5. Monitor the implementation of Council approved projects;and

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6. Undertake other activities that are necessary to achieve theforegoing functions or such other activities as maybe directed ordelegated by the Municipal Mayor or the Council.

Section 31. Executive Director. – The Municipal Mayor shall appointan Executive Director who shall:

1. Head the Secretariat and take charge of its day-to-day affairs,operations, administration, direction and supervision, ensuring theimplementation of Council resolutions and decisions;

2. Ensure that the Secretariat provides administrative support to theCouncil and bodies directly attached thereto: the standing committees, the barangay tourism coordinators, and other bodies and individuals whoperform work for the Council;

3. Provide leadership in the direction and management of local arts,culture and tourism programs;

4. Directly coordinate with the barangay tourism coordinators;

5. Maintain effective liaison with the various art-related sectors,artists and art organizations on matters regarding the promotion of artsand culture;

6. Coordinate with the Department of Tourism, National Commissionfor Culture and the Arts, National Historical Commission, the Provincial Youth, Sports, Employment, Arts and Culture Office, and such othergovernment agencies for the implementation of arts, culture and tourismprograms; and

7. Perform such other functions as may be assigned by the MunicipalMayor or the Council.

Section 32. Municipal Tourism Officer. – The Municipal Mayorshall appoint an employee of the Municipal Government as Municipal TourismOfficer who shall:

1. Assist the Executive Director in the performance of duties;2. Sign all warrants drawn on the Municipal Treasury for allexpenditures appropriated for the operation, programs, projectsand activities of the Bustos Council for Tourism, Culture and the Arts;3. Be responsible for the sound and judicious management of the Council funds, subject to guidelines promulgated by theCouncil;4. Liaise with various offices of the government as directed by the Executive Director or the Municipal Mayor.

RULE VIIR EGULAR AND SPECIAL SESSIONS OF THE COUNCIL

Section 33. Frequency of Regular Sessions; Day and Time to be Held. – The Bustos Council for Tourism, Culture and the Arts shall meet inregular session at ten o’clock in the morning on the first Sunday of every month.In case the session falls under a holiday, it shall be held on the following Sunday.The President may postpone, after consultation with the Vice President and

Internal Affairs Coordinator, respectively, the holding of the session due to forcemajeure or the occurrence of an emergency which may prevent the convening of the Bustos Council for Tourism, Culture and the Arts.

Section 34. Special Sessions. – Special sessions may be called by theMunicipal Mayor, or by the President, or by the Executive Director, or by a

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majority of the Members of the Bustos Council for Tourism, Culture and the Arts: Provided, That the Municipal Mayor is informed in writing.

Section 35. Notice of Special Session. – In special sessions, a writtennotice to the Members shall be served personally at the Member's usual place of residence at least twenty-four (24) hours before the special session is held.

Section 36. Business of the Special Session. – Unless otherwiseconcurred in by two-thirds (2/3) vote of the Bustos Council for Tourism, Cultureand the Arts Members present there being a quorum, no other matters may beconsidered at a special session except those stated in the notice.

RULE VIIIQUORUM

Section 37. Determination of Quorum. – A majority of all Membersof the Bustos Council for Tourism, Culture and the Arts shall constitute a quorumto transact official business. Should a question of quorum be raised during asession, the President shall immediately proceed to call the roll of the Membersand thereafter announce the results.

Section 38. Lack of Quorum. – Where there is no quorum, thePresident may postpone the session at a later time or declare a recess until suchtime as a quorum is constituted.

Section 39. Session Adjourned for Lack of Quorum. – If there is

still no quorum despite the foregoing section, no business shall be transacted.The President, upon proper motion duly approved by the Members present, shallthen declare the session adjourned for lack of quorum.

RULE IXCONDUCTING SESSIONS

Section 40. Order of Business. – The Order of Business in every session shall be as follows:

1. Call to order and roll call2. National Anthem and Invocation

3. Reading and approval of the minutes of the previous session4. Committee reports5. Unfinished business6. Business for the day 7. Other matters8. Adjournment

Section 41. Call to Order and Roll Call. – In opening the session,the President shall call the session to order; thereafter the Secretary shall proceed with the roll call. While the Bustos Council for Tourism, Culture and the Arts isunder call, Members shall take and remain in their seats and no Bustos Council

for Tourism, Member shall be permitted to leave the session area unless with theconsent of the President.

Section 42. National Anthem and Invocation. – Afterdetermination that a quorum is present, the National Anthem shall be sungfollowed by a five-minute invocation to be lead by a Bustos Council for Tourism,

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Culture and the Arts Member as requested by the President or by any person orminister assigned by the Bustos Council for Tourism, Culture and the Arts.

Section 43. Minutes of the Session. – The Bustos Council forTourism, Culture and the Arts shall keep the minutes of its proceedings whichshall contain an accurate account of what has taken place in every session.

Section 44. Distribution of Copies of the Minutes. – Copies of theminutes of the previous session shall be distributed to Bustos Council forTourism, Culture and the Arts Members and the President at least three (3)calendar days prior to the session, the consideration of which shall be made inthe session.

Section 45. Correction and Approval of the Minutes. – If a BustosCouncil for Tourism, Culture and the Arts Member finds any error in theminutes, he/she shall, verbally in open session, call the attention of the plenary to

this fact and move for its correction. After corrections and amendments are takeninto consideration, the plenary shall proceed to its adoption; otherwise it shall beadopted without correction.

Section 46. Matters to be Reported by the Committee. – Thecommittee shall report to the plenary the status of any proposed resolution,program, project or activity referred to it.

Section 47. Who Shall Report. – Reports shall be presented to theplenary while in session, either by the chairperson or vice chairperson of thecommittee.

Section 48. Contents of Committee Reports. – (a) For the purposeof uniformity, all committee reports must be in writing and shall:

1. Have a heading, which shall ―a. Contain the docket number of the committee report as filed with theSecretary;b. Contain the name of the committee or committees which submitted thereport, such as: “Submitted by the (name of the committee) on (date the report was filed)”;c. Contain the date the report was adopted.

2. Have a body, which shall ―

a. Contain the recommendations of the committee; b. Include a summary of the committee meeting/s and hearing/s on thesubject matter;c. Include a list of the names of the persons, other than committee members,and persons or entities represented by those persons, who attended thecommittee hearings; andd. Contain the record vote by which the report was adopted, including the vote of each member of the committee.

3. Contain as attachments the minutes of all committee meeting/s andhearing/s held in considering the proposed measure; and4. Be signed by the majority of the membership of the committee and

the Secretary.

Section 49. Unfinished Business. – All matters in which thediscussion or deliberation thereof was not concluded on that session shall beplaced as unfinished business on each succeeding session until disposed of.

Section 50. Business for the Day. – Matters to be discussed on theactual session day shall be placed under business of the day.

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Section 51. Other Matters. – A Bustos Council for Tourism, Cultureand the Arts Member may request for and avail of the privilege to bring intoattention of the plenary any matter of interest or to introduce motions and simpleresolutions under the discussion of other matters.

RULE XMOTIONS AND POINTS

Section 52. Manner of Having the Floor. – Whenever a BustosCouncil for Tourism, Culture and the Arts Member wishes to speak, he/she shallraise his/her hand and respectfully address the President to allow him/her tohave the floor, which consent shall be necessary before he/she may proceed. If various Members wish to have the floor, the President shall recognize the one who first made the request.

Section 53. Presentation of Motions. – The following guidelines inpresenting motions shall be observed:

1. The Member, after recognition of the President, shall word themotion properly: “I move that (followed by specific statement of proposed action).”2. The Member who made the motion has the first right to speak onthe motion.3. The Member who made the motion cannot speak or vote against themotion.4. When a motion is made, the motion shall be stated by the Presidentaudibly enough for everyone to hear clearly.

Section 54. Seconding Motions. – All motions shall be secondedunless such motion needs no second as provided in these Rules. In secondingmotions, the following guidelines shall apply:

1. In seconding a motion, a Member may only be agreeing that theissue should be discussed and decided upon.2. If there is no second, the President shall announce that the motionis defeated for lack of a second.

Section 55. Withdrawal of Motions. – A motion shall be deemed thepossession of the plenary, but may be withdrawn by the proponent, with the

consent of the plenary, at any time before a decision or amendment or voting ismade.

Section 56. Point of Order. – A point of order is used when a Member wishes to draw attention to a possible procedural error made by a Member or thePresident. This point must be raised at the time of the incident. The Presidentmust rule immediately on the matter.

Section 57. Point of Parliamentary Procedure. – A point of parliamentary procedure is an inquiry or question of clarification to the Presidentregarding these Rules.

Section 58. Point of Information. – A Member who wishes toquestion another Member shall rise to a point of information. When the speaker yields to points of information, the President shall recognize in turn thoseMembers who have questions, as time allows. Once recognized by the President,the Member shall ask a concise question directed to the speaker.

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Section 59. Point of Personal Privilege. – When a Memberexperiences personal discomfort which impairs his/her ability to participate inthe proceedings, he/she may rise to a point of personal privilege. The President will attempt to relieve the cause for discomfort.

Section 60. Recess. – The President may, motu proprio or at his/herown initiative, or by motion of any Bustos Council for Tourism, Culture and the Arts Member, call for a recess of the session at any time.

Section 61. Motion to Appeal Decision. – A Member may motion toappeal the ruling of the President on a discretionary matter. The appealingMember speaks first in favor of overturning the decision of the President. ThePresident then speaks in defense of his/her ruling. A majority of the Memberspresent, there being a quorum, must vote in favor of this motion to overrule thedecision of the President.

Section 62. Motion to Set Debate. - If the motion to set debatecarries, debate shall be opened on a topic and no other.

Section 63. Motion to Postpone Debate or Motion to Postpone Indefinitely the Consideration of a Business. – When it becomesnecessary to postpone debate on the topic for a period of time, either a motion topostpone debate on the topic or a motion to postpone indefinitely theconsideration of a business may be made. This is done with the intention toresume that debate at a later time.

Section 64. Motion to Close Debate. – If at any time a Member wishes to end debate and move directly into voting procedure on that topic,

he/she may make a motion to close debate, and it requires a majority vote topass. If this motion passes, all debate on the topic ends and all resolutions andamendments on that topic are brought to a vote.

Section 65. Motion to Suspend the Session. – A Member may moveto suspend the session for a period of time. This motion needs to be seconded,cannot be debated, and requires a majority vote to pass.

Section 66. Question of Privilege. – Questions of privilege are thoseaffecting the duties, conduct, rights, privileges, dignity, integrity, or reputation of the Bustos Council for Tourism, Culture and the Arts or of its Members,

individually or collectively. Every Member has the right to raise a question of personal or collective privilege. However, prior to availing of this right, a Membershall seek the permission of the President who shall, in turn, allow the Member toproceed upon a determination that the request is in order.

Section 67. Precedence of Motions. – While a motion is beingdiscussed or debated upon, no other motion shall be entertained except thefollowing and in the order in which they appear below:

1. Motion to adjourn.2. Motion to suspend the session or to take a recess.3. Motion to call an executive session.

4. Motion to postpone indefinitely the consideration of any business.5. Motion to refer a principal motion to the corresponding committee.6. Motion to amend.

Section 68. Motions Decided without Debate. – The followingmotions shall be decided without debate:

1. Motion to adjourn.2. Motion to suspend the session or to take a recess.

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3. All motions relating to the priority of business.

RULE XIDEBATE AND SPEECHES

Section 69. Debate and Cloture of Members. – In the discussion of any measure, a motion to close the debate shall be in order after two (2) speechesin favor thereto and one (1) against, or after only one (1) speech for has beendelivered and none entered against it.

Section 70. Right To Open and Close Debate. — The proponent of

the motion shall have the right to open and close the debate, and for this purposemay speak each time not more than five (5) minutes.

Section 71. Five-Minute Rule. – Each Member shall be afforded five(5) minutes to speak for or against a motion, or a matter under discussion. Theperiod of interpellation or questioning, however, shall not be counted against thetime the Member is speaking.

Section 72. Calling a Member to Desist from Speaking Further.– When several Members have signified their intent to speak on the matter underconsideration, or when said matter has been sufficiently and thoroughly discussed by a Member, a point of order by any Member that the Member whohas the floor shall desist from speaking further so that other Members may not bedeprived of their opportunity to speak shall be entertained.

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RULE XII V OTING

Section 73. Matters Subject to Vote. – All motions and propositions

shall be put into vote, unless otherwise stated. After the close of debate on amatter, voting shall be in order.

Section 74. Manner of Voting. – By initiative of the President, or by motion of any Member, voting shall be:

1. By general consent - when a motion is not likely to be opposed,Members shall show agreement by remaining silent. If someonedisagrees they should voice their objection, and then the mattermust be addressed through other manner of voting.

2. By show of hands - the President shall request the Members whoshall vote in the affirmative to raise their hands and, after theSecretary takes note of their number and mentions their names, thePresident shall request those who shall vote in the negative to dothe same. Immediately thereafter, the Secretary shall inform thePresident about the result of the voting, and the latter forthwithshall in turn announce it to the plenary.

3. By nominal voting - the Secretary shall call the names of theMembers present and each Member shall answer "yes" or "no" upon being called. A Member may explain his/her vote in not more thanthree (3) minutes during nominal voting. Immediately thereafter,the Secretary shall inform the President about the result of the voting, and the latter forthwith shall in turn announce it to theplenary.

4. By secret ballot - a ballot vote shall be taken when secrecy isdesired. Members shall write their vote on a piece of paper and turnit to the Secretary for counting. If the Member wishes to abstain,he/she shall write the word “Abstain” on the paper. Immediately thereafter, the Secretary shall count the votes in the presence of allMembers, and shall inform the President about the result of the voting, and the latter forthwith shall in turn announce it to theplenary.

Section 75. No Interruption During Voting. – Voting shall not beinterrupted by any other business or question except on a question of quorum.

Section 76. When Vote is Not to be Counted. – The vote of aMember absent from the session or who left the session at the moment he/she iscalled to vote shall not be counted.

Section 77. When Voting is Not Permitted. – No Member shall bepermitted to vote on any measure after the President has announced the result of the voting. Proxy voting shall be prohibited.

RULE XIIIDECORUM

Section 78. General Rule of Decorum. – Members shall maintainorder and refrain from conversation, and not engage in any other business thanthat before the meeting. The Member who has the floor shall confinehimself/herself to the question under debate, direct all statements to thePresident and avoid personalities in all cases, and refrain from indecorous wordsor acts.

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Section 79. Interruption of a Member. – No Member shall interruptanother without the latter's consent, which may not be obtained except throughthe President.

Section 80. Use of Improper Language. – Acts and language which

offend a Member or any public institution shall be deemed unparliamentary. NoMember, under any circumstances, shall use offensive or improper languageagainst another Member or against any public institution.

Section 81. Calling the Member to Order. – When a Member, by word or deed, violates any of these Rules, the President, motu proprio or at theinstance of another Member, may call him/her to order. The Member concernedshall immediately refrain from speaking if he/she happens to have the floor; and,in case the point of order raised has been sustained by the President, saidMember shall not continue speaking without the consent of the plenary. Themotion permitting the Member concerned to continue speaking shall be resolved without debate.

Section 82. Reading of Objectionable Words Uttered. – When aBustos Council for Tourism, Culture and the Arts Member is called to order forusing unparliamentary language, any other Bustos Council for Tourism, Cultureand the Arts Member may ask that the objectionable words be read for theinformation and decision of the Bustos Council for Tourism, Culture and the Arts.

Section 83. Abstention of Member with Pecuniary Interest. – A member of a committee shall not participate in committee deliberations or voteon any matter that directly or indirectly affects his/her business, financial orpecuniary interest.

Section 84. Use of Cellular Phones and Other ElectronicCommunication Devices. – The use of a cellular telephone, audible pager, orany other audible wireless electronic telecommunication device is prohibitedduring sessions of the Bustos Council for Tourism, Culture and the Arts andduring any meeting of a committee. Violation hereof shall be meted with a fine of ____.

Section 85. Absenteeism and Unpunctuality. – When a Memberarrives fifteen (15) minutes after the opening of the session, he/she shall beconsidered late and charged with a fine of ___.

Section 86. Leaving the Session. – In the event that a Bustos Councilfor Tourism, Culture and the Arts Member wishes to leave the session, he/sheshall seek the permission of the President. In such case, the Bustos Council forTourism, Culture and the Arts Member shall be charged with a fine of ____except if such leave is caused by justifiable reasons.

Section 87. Suspension and Expulsion of a Member. – The BustosCouncil for Tourism, Culture and the Arts may punish any Member for violationof these Rules, disorderly behavior, unparliamentary acts and language, orabsences without justifiable cause for four (4) consecutive sessions, and, with the

concurrence of two-thirds (2/3) of the Bustos Council for Tourism, Culture andthe Arts Members present there being a quorum ― the respondent Member shallnot be counted, however, in the determination of votes ― suspend or expel aMember. A penalty of suspension shall not exceed sixty (60) calendar days.

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RULE XIV B ARANGAY TOURISM COORDINATORS

Section 88. Duties and Responsibilities of Barangay Tourism

Coordinators. – Barangay Tourism Coordinators shall:1. Conduct studies and make policy and project recommendations in behalf of their respective communities for consideration of theBustos Council for Tourism, Culture and the Arts;

2. Localize in their barangays the 5-Year Tourism Development Planpromulgated by the Bustos Council for Tourism, Culture and the Arts;

3. Be channels of communication to the community regarding theobjectives, accomplishments, concerns, feedback on governmentand initiatives of the Bustos Council for Tourism, Culture and the Arts, and shall generate ideas for the improvement of the sectorsthat they represent;

4. Serve as the medium in which their constituencies may be able toparticipate in the decision-making processes of the Bustos Councilfor Tourism, Culture and the Arts;

5. Draw up annual, medium- and long-term arts, culture and tourismplans for their barangays and lobby the same for inclusion in theirrespective barangay development plans;

6. Initiate and implement arts, culture and tourism programs, projectsand activities for the benefit of their communities;

7. Coordinate with the Sangguniang Barangay regarding tourismprograms, projects and activities;

8. Identify individual artists and cultural workers, non-government

organizations, academic institutions and other organizations of their respective barangays that may be able to contribute to the work of the Bustos Council for Tourism, Culture and the Arts;

9. Identify and maintain a database of tourist attractions and potentialtourist attraction and submit such record to the Secretary of theBustos Council for Tourism, Culture and the Arts and regularly update the same;

10.Submit regular monthly reports to the Secretariat or as oftener asthe Bustos Council for Tourism, Culture and the Arts may prescribe; and

11. Perform such other functions as may be assigned by the Bustos

Council for Tourism, Culture and the Arts.

RULE XV A RTISTS AND CULTURAL W ORKERS

Section 89. Artists and Cultural Workers Certificate. – TheBustos Council for Tourism, Culture and the Arts under the Committee on Artistsand Cultural Workers’ Welfare shall issue an Artists and Cultural WorkersCertificate to individual artists as a form of recognition to art practitioners. Artists and cultural practitioners with Artists and Cultural Workers Certificatesshall be afforded:

1. Employment opportunities in cultural and artisticproductions, services and the like;

2. Marketing and promotion of artistic and cultural servicesand skills;

3. Protection against discrimination and undue exploitation;and

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4. Incentives as the Municipal Government may provide.

Section 90. Artists and Cultural Workers Certificate; Issuance Procedure. – (a) Artists and cultural workers who wish to apply for an Artistsand Cultural Workers Certificate shall submit a duly accomplished application

form; the format of which shall be stipulated by the Committee on Artists andCultural Workers’ Welfare, and such other requirements as the Committee willrequire.

(b) No artist or cultural worker shall be issued with said Certificate unlesshe/she is a resident of Bustos, Bulacan for at least six (6) months prior toapplication, and either a professional or non-professional artist who must have been practicing his/her craft for not less than two (2) years. No age restrictionsshall apply, and no person shall be deprived of such Certificate on the basis of gender, belief, physical capability, social and economic standing.

Section 91. Alyansang Makasining. – There shall be established by the Bustos Council for Tourism, Culture and the Arts under the Committee on Artists and Cultural Workers’ Welfare an “Alyansang Makasining” which shall bethe municipal-wide and official alliance of individual artists of various orindividual artistic disciplines, with or without affiliation with any arts and cultureorganizations, groups, troupes and bands. Only artists with individual Artists andCultural Workers Certificate shall be made members thereof. The AlyansangMakasining shall be subdivided into the following membership sectors: (1)Dramatic Arts and Cinema, (2) Dance, (3) Literary Arts, (4) Music, and (5) Visual Arts, Architecture and Allied Arts.

Section 92. Artists Entitlement Fund. – The Bustos Council forTourism, Culture and the Arts under the Committee on Artists and Cultural

Workers’ Welfare through the Alyansang Makasining shall establish an ArtistsEntitlement Fund in order to provide art practitioners holding Artists andCultural Workers Certificates financial aid in times of distress, medicaldifficulties, death, and such other similar occurrences as the Committee may determine. Funds for such entitlement shall come from part of the revenues of income-generating projects of the Bustos Council for Tourism, Culture and the Arts, fees from acquiring Artists and Cultural Workers Certificates, and grants ordonations.

Section 93. Recognition of Arts and Culture Organizations. –

(a) The Bustos Council for Tourism, Culture and the Arts through the Committeeon Artists and Cultural Workers’ Welfare shall recognize arts and culturalorganizations in Bustos, Bulacan as partners in the fulfillment of its mandate. Inorder to become a recognized partner, an arts and culture organization shallcomply with the following requirements:

1. Must be based in Bustos, Bulacan;

2. Must be in existence for at least two (2) years;

3. Must have a credible track record of self-sustainability inimplementing projects and programs; and

4. Reliability as evidenced by the preparation of annual reportsand conduct of annual meetings duly certified by the boardsecretary of the organization.

(b) An organization applying for recognition shall submit the following infive (5) sets:

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1. Application Letter addressed to the Municipal Mayorthrough the President of the Bustos Council for Tourism, Cultureand the Arts, and the Chairperson of the Committee on Artists andCultural Workers’ Welfare;

2. Articles of Incorporation and By-Laws;

3. List of current officers and members with their mailingaddresses and contact numbers;

4. Annual Accomplishment Report for the immediately preceding year; and

5. Financial Statement of its operation for the previous yearprior to the application for recognition.

(c) A certificate of accreditation issued by the Bustos Council for Tourism,Culture and the Arts, and the Committee on Artists and Cultural Workers’

Welfare shall be conclusive evidence that the organization is duly recognizedunless the recognition thereof has been revoked or cancelled. Recognition shall be valid for three (3) years from the date of issue and renewable every yearthereafter.

(d) Every recognized organization shall make an annual report andfinancial statement of its affairs and shall be filed with the Secretariat. Failure tofile such report shall be a ground for revocation of the Certificate of Accreditation.

RULE XVIHERITAGE R ESOURCES

Section 94. Designation of Heritage Resources. – The BustosCouncil for Tourism, Culture and the Arts upon recommendation of theCommittee on Heritage Preservation shall designate places and areas of historicand cultural importance, and regulate and restrict the construction, alteration,reconstruction, or razing of buildings and other structures to maintain heritageand property values. A heritage resource shall be designated as such if:

1. It possesses significance in history, architecture,archaeology, or culture of the Municipality, the Province, or theCountry;

2. It was associated with events that have made significantcontribution to the broad patterns of local or national history;3. It was associated with the lives of persons significant in theMunicipality’s past;4. It embodies distinctive characteristics of a type, period, ormethod of construction;5. It represents the work of a master designer, builder, orcraftsman;6. It represents an established and familiar visual feature of theMunicipality; or7. Its location is where a significant historic event occurred.

Section 95. Methods of Designation. – The methods of designatingheritage resources are:

1. By property owner request – Upon request by a property owner, the Bustos Council for Tourism, Culture and the Arts, uponrecommendation of the Committee on Heritage Preservation, may,

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by resolution, designate certain buildings, sites, structures, andobjects as heritage resources.

2. By initiative of the Committee– The Bustos Council forTourism, Culture and the Arts may, by initiative of the Committeeon Heritage Preservation, designate a building, site, or structure asheritage resource. Owners of said property shall be notified prior tothe meeting of the Council in which the designation of suchproperty is calendared for discussion. At said meeting, members of the Council, owners, and other interested parties may presenttestimony or documentary evidence that will form part of a recordregarding the historic, architectural, or cultural importance of theproposed heritage resource. Property owners may exclude theirproperty from historic designation by written notice to the Council within ten (10) working days after the Council has designated,through resolution, that such building, site, or structure is aheritage resource.

3. By the Government – Designation by the National HistoricalCommission or by any government agency subject to existing laws,rules and regulations.

Section 96. Terms of Designation. – By designating a heritageresource, the owners, heirs or caretakers of such heritage resource agrees not toundertake the following acts including, but not limited the following withoutprior approval of the Bustos Council for Tourism, Culture and the Arts asrecommended by the Committee on Heritage Preservation:

1. Implement any exterior alteration, restoration,reconstruction, new construction or relocation, excluding minor in-kind repairs and ordinary maintenance, without first applying forand receiving a Certificate of Appropriateness from the Committeeon Heritage Preservation as approved by the Bustos Council forTourism, Culture and the Arts.2. Make any change in the appearance of such property (i.e.light fixtures, signs, sidewalks, fences, steps, paving, or otherexterior elements visible from the public right-of-way, excludingminor in-kind repairs and ordinary maintenance) which shall effector alter the appearance and cohesiveness of the historic resource, without first applying for and receiving a Certificate of

Appropriateness from the Committee on Heritage Preservation asapproved by the Bustos Council for Tourism, Culture and the Arts.3. Any new construction on the site of a historic resource willrequire a Certificate of Appropriateness from the Committee onHeritage Preservation as approved by the Bustos Council forTourism, Culture and the Arts

Section 97. Certificate of Appropriateness. – Prior to thecommencement of any work, the property owner shall file an application for aCertificate of Appropriateness with the Committee on Heritage Preservation to beapproved by the Bustos Council for Tourism, Culture and the Arts. The

Committee, if requested, shall aid the property owner in preparation andcompletion of the application. The application form shall contain the following:

1. Name, address, telephone number of the applicant, and adetailed description of the proposed work;2. Location and photographs of the property, adjacentproperties, and historical photographs;

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3. Drawing and/or illustrative description of the proposed work;4. If a proposal includes signs, a scale drawing illustrating thetype of lettering to be used, all dimensions, colors, constructionmaterials, method of illumination, and a plan showing the sign’s

location on the property;5. Site plan, if modifications are being requested; and6. Any other reasonable information that the Committee may deem necessary in order to visualize the proposed work.

Section 98. Incentives Scheme. – The Bustos Council for Tourism,Culture and the Arts shall, as recommended by the Committee on HeritagePreservation, propose to the Municipal Government to provide an incentivespackage to owners, heirs or caretakers of designated historic resources.

RULE XVIIFINAL PROVISIONS

Section 99. Fiscal Management . ― (a) The Bustos Council forTourism, Culture and the Arts shall ensure the financial self-sustainability of arts,culture and tourism programs to finance the operations, programs and projectsof the Council and the Secretariat. Twenty per cent (20%) of the annual netrevenues of the Council shall be remitted to the Municipal Treasury annually. Theaccounts of expenses and revenues of the Council shall be submitted to theMunicipal Accountant.

(b) The Council shall maintain all of its revenues in a banking institutionthe Council shall designate, and withdrawals shall be made through Councilresolutions approved by the Municipal Mayor. The signatories for the withdrawal

of funds shall be the President, the Treasurer, and the Municipal Tourism Officer.

Section 100. Honorarium. – (a) Members of the Bustos Councilfor Tourism, Culture and the Arts shall receive monthly honorarium subject tothe allocations set in the Annual Appropriations Ordinance.

(b) Government employees appointed to the Council are not entitled toreceive honorarium and other compensation pursuant to the provisions of Section 8, Article IX-B of the Constitution. However, he/she may be allowedreimbursement of miscellaneous expenses incurred in connection with his/herattendance to the meetings subject to the rates stipulated in the Annual Appropriations Ordinance.

Section 101. Amendments. – Any provision of these Rules,except those that are also embodied in the laws or ordinances, may be amended by a majority vote of all Members of the Bustos Council for Tourism, Culture andthe Arts present, there being a quorum.

Section 102. Applicability Clause. – All other related mattersnot specifically provided in these Rules shall be governed by the pertinentprovisions of existing applicable laws or ordinances.

Section 103. Effectivity. – These Rules shall take effect upon

approval of the Municipal Mayor and shall remain in full force and effect untilthey are amended or repealed.

─── ■ ───

This Resolution was adopted by the Bustos Council for Tourism, Cultureand the Arts this _______ in the year two thousand and eleven.

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tourism council irp

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