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TOWN OF LOS GATOSTOWN COUNCIL MEETING

NOVEMBER 20, 2018110 EAST MAIN STREET

LOS GATOS, CA

PARTICIPATION IN THE PUBLIC PROCESS

How to participate: The Town of Los Gatos strongly encourages your active participation in the publicprocess, which is the cornerstone of democracy. If you wish to speak to an item on the agenda,please complete a “speaker’s card” located on the back of the chamber benches and return it to theClerk Administrator. If you wish to speak to an item NOT on the agenda, you may do so during the“Verbal Communications” period. The time allocated to speakers may change to better facilitate theTown Council meeting.

Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of thecommunity in an effective and efficient manner. For the benefit of the community, the Town of LosGatos asks that you follow the Town’s meeting guidelines while attending Town Council meetingsand treat everyone with respect and dignity. This is done by following meeting guidelines set forth inState law and in the Town Code. Disruptive conduct is not tolerated, including but not limited to:addressing the Town Council without first being recognized; interrupting speakers, Town Council orTown staff; continuing to speak after the allotted time has expired; failing to relinquish the podiumwhen directed to do so; and repetitiously addressing the same subject.

Deadlines for Public Comment and Presentations are as follows: Persons wishing to make an audio/visual presentation on any agenda item must submit the

presentation electronically, either in person or via email, to the Clerk’s Office no later than 3:00p.m. on the day of the Council meeting.

Persons wishing to submit written comments to be included in the materials provided to TownCouncil must provide the comments as follows:o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council meetingo For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meetingo For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting

Rob Rennie, Mayor Steven Leonardis, Vice Mayor

Marcia Jensen, Council Member Marico Sayoc, Council Member

Barbara Spector, Council Member

Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m.Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m.

Live & Archived Council Meetings can be viewed by going to:www.losgatosca.gov/Councilvideos

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE

TOWN TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104]

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http://www.losgatosca.gov/Councilvideos

TOWN OF LOS GATOSTOWN COUNCIL MEETING

NOVEMBER 20, 2018

7:00 PM

MEETING CALLED TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

Community Pledge Leader - Alyssa Ackalloor, Van Meter Elementary

COUNCIL/TOWN MANAGER REPORTS

CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) (Items appearing on theConsent Calendar are considered routine and may be approved by one motion. Any member of theCouncil or public may request to have an item removed from the Consent Calendar for comment andaction. Unless there are separate discussions and/or actions requested by Council, staff, or a memberof the public, it is requested that items under the Consent Calendar be acted on simultaneously.)

1. Approve Commissioner Interview minutes of November 6, 2018. Staff Report

2. Approve Council minutes of November 6, 2018. Staff Report

3. Receive the First Quarter Investment Report (July through September 2018) for Fiscal Year2018/19. Staff ReportAttachment 1 - First Quarter Report for FY 2018-19 (July through September 2018)

4. Council consideration of agreements:A. SVRIA reimbursementB. GTE Mobile Net/Verizon

Staff ReportAttachment 1 - Town of Los Gatos and SVRIA Reimbursement AgreementAttachment 2 - Second Amendment to GTE Mobile NetVerizon License AgreementAttachment 3 - July 1, 1998 Town of Los Gatos Sublease Verizon AgreementAttachment 4 - September 15, 2008 Town of Los Gatos First Amendment to License Agreement

5. Authorize the Town Manager to purchase one vehicle from National Auto Fleet Group in anamount not to exceed $55,744.

Staff ReportAttachment 1 - Quote from National Auto Fleet Group

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/269054/110618.Interviews.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/269074/110618.FINAL.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/269457/Staff_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/269156/Attachment_1_-_First_Quarter_Report_for_FY_2018-19___July_through_September_2018_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/269576/Staff_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/268536/Attachment_1_-_Town_of_Los_Gatos_and_SVRIA_Reimbursement_Agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/268537/Attachment_2_-_Second_Amendment_to_GTE_Mobile_NetVerizon_License_Agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/268538/Attachment_3_-_July_1__1998_Town_of_Los_Gatos_Sublease_Verizon_Agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/268539/Attachment_4_-_September_15__2008_Town_of_Los_Gatos_First_Amendment_to_License_Agreement.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/269573/Staff_Report_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/265678/Attachment_1_-_Quote_from_National_Auto_Fleet_Group.pdf

Attachment 2 - Town Vehicle and Equipment Acquisistion and Replacement PolicyAttachment 3 - Sourcewell Cooperative Purchasing Contract

VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Councilon any matter that is not listed on the agenda. To ensure all agenda items are heard and unlessadditional time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and nomore than three (3) minutes per speaker. In the event additional speakers were not able to be heardduring the initial Verbal Communications portion of the agenda, an additional Verbal Communicationswill be opened prior to adjournment.)

APPOINTMENT OF MAYOR AND VICE MAYOR

ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Councilvotes for an extension of time)

RECEPTION FOR MAYOR AND VICE MAYOR

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/265679/Attachment_2_-_Town_Vehicle_and_Equipment_Acquisistion_and_Replacement_Policy__002_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/265680/Attachment_3_-_Sourcewell_Cooperative_Purchasing.pdf

Writings related to an item on the Town Council meeting agenda distributed to members of theCouncil within 72 hours of the meeting are available for public inspection at the front desk of theLos Gatos Town Library, located at 100 Villa Avenue, and are also available for review on theofficial Town of Los Gatos website. Copies of desk items distributed to members of the Council atthe meeting are available for review in the Town Council Chambers

Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6;litigation challenging a decision of the Town Council must be brought within 90 days after the

decision is announced unless a shorter time is required by State or Federal law.

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110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov

TOWN OF LOS GATOS

COUNCIL AGENDA REPORT

MEETING DATE: 11/20/2018

ITEM NO: 1

DRAFT MINUTES OF THE TOWN COUNCIL SPECIAL MEETING

NOVEMBER 6, 2018 The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday, November 6, 2018, at 5:00 p.m. to conduct Board, Commission, and Committee interviews. SPECIAL MEETING CALLED TO ORDER AT 5:00 P.M. ROLL CALL Present: Mayor Rob Rennie, Vice Mayor Steve Leonardis, Council Member Marcia Jensen, Council Member Marico Sayoc, Council Member Barbara Spector. Absent: None VERBAL COMMUNICATIONS None. BOARD/COMMISSION/COMMITTEE INTERVIEWS Council interviewed applicants for the vacant positions on Town Boards, Commissions, and Committees.

• Arts and Culture Commission (2 vacancies, 5 applicants) o Amy Fasnacht o Erica Lamont o Laura Peak-Theuringer o Marcie Ryken – did not interview, unable to attend o Thomas Spilsbury

• Bicycle and Pedestrian Advisory Commission (2 vacancies, 4 applicants) o Bill Ehlers o Cory Fuller – did not interview, unable to attend o Heidi Owens o Senya Rahmil – did not interview, unable to attend o Abbie Steinbacher – did not interview, unable to attend

• Community and Senior Services Commission (5 vacancies, 5 applicants) o Maureen Heath o Maggie Klein – did not interview, unable to attend o Amy Mangano – did not interview, unable to attend o Lydia Norcia o Laura Kramer Rahmil

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OF 2 SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL SPECIAL MEETING OF NOVEMBER 6,

2018 NOVEMBER 7, 2018

• Council Finance Committee (1 vacancy, 0 applicants) o No applications were received.

• General Plan Committee (1 vacancy, 3 applicants) o Larry Gerston – did not interview, unable to attend o Deborah Hansen o Todd Jarvis

• Historic Preservation Committee (1 vacancy, 2 applicants) o Robert Cowan o Richard Katz – did not interview, unable to attend

• Library Board (2 vacancies, 2 applicants) o Mary Curtis – did not interview, unable to attend o Lyn Dougherty

• Parks Commission (2 vacancies, 4 applicants) o Brant Corenson o Matthew Ober o Alicia Shah o Trevor Steinbacher – did not interview, unable to attend

• Personnel Board (2 vacancies, 0 applicants) o No applications were received.

• Planning Commission (2 vacancies, 5 applicants) o Jeffrey Barnett – did not interview, withdrew application o Melanie Hanssen o D. Michael Kane o Phoebe Peasley – did not interview, did not attend o Reza Tavana

• Transportation and Parking Commission (2 vacancies, 2 applicants) o Megan Crummett o Ovid Santoro

SPECIAL MEETING ADJOURNED Meeting adjourned at 6:57 p.m. Attest:

_____________________________________

Shelley Neis, Town Clerk 6


TOWN OF LOS GATOS



ITEM NO: 2

DRAFT MINUTES OF THE TOWN COUNCIL MEETING

NOVEMBER 6, 2018 The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday, November 6, 2018, at 7:00 p.m. MEETING CALLED TO ORDER AT 7:02 P.M. ROLL CALL Present: Mayor Rob Rennie, Vice Mayor Steve Leonardis, Council Member Marcia Jensen, Council Member Marico Sayoc, Council Member Barbara Spector. Absent: None PLEDGE OF ALLEGIANCE The Van Meter Elementary School Student Council led the Pledge of Allegiance. The audience was invited to participate. OUR TOWN… Sergeant Jaime Fields - Presented information on the Community Emergency Response Team (CERT).

BOARD/COMMISSION/COMMITTEE APPOINTMENTS The Clerk announced the voting process and distributed the ballots. The meeting continued while the Clerk tallied the votes. COUNCIL/TOWN MANAGER REPORTS Council Matters - Council Member Spector stated she attended the General Plan Advisory Committee

meeting, the Water Commission meeting, a Los Gatos Community Foundation event honoring long-time resident Don Callahan, and met with community members.

- Council Member Sayoc stated she attended the Cities Association Executive Board meeting, the Silicon Valley Leadership Group Public Policy luncheon with Mayor Rennie, and the Teacher of the Year celebration for Santa Clara County school districts with Vice Mayor Leonardis.

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OF 6 SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF NOVEMBER 6, 2018 NOVEMBER 7, 2018 Council Matters – continued - Mayor Rennie stated he attended the Local Agency Formation Commission (LAFCO) Board

meeting, the Council Policy Committee meeting; he met with the Town Manager, the Police Chief and Captain Tada; he attended the Silicon Valley Clean Energy Authority (SVCEA) Risk Oversight Committee meeting, the SVCEA Board meeting, the West Valley Mayors and Managers meeting, the Valley Transportation Authority (VTA) Board meeting as alternate, the ribbon cutting for the Fisher Middle School new track and field reopening, the ribbon cutting for the Vault (formerly Blacys); and he participated in the CERT drill, and attended the memorial for Don Callahan.

- Vice Mayor Leonardis stated he attended the West Valley Solid Waste Management Authority meeting.

- Council Member Jensen stated she attended the Council Policy Committee meeting and met with members of the community.

Manager Matters - Announced the Bicycle and Pedestrian Advisory Commission (BPAC) will host a community

meeting on Thursday, November 8 at 7:00 p.m. in the Council Chambers regarding the Blossom Hill Trail improvements.

- Announced valet parking will begin on November 23. - Announced the Tree lighting at Plaza Park on Friday, November 30, just before 6:00 p.m. - Announced the Holiday Parade on Saturday, December 1.

CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) 1. Approve Closed Session minutes of October 16, 2018. 2. Approve Council minutes of October 16, 2018. 3. Consider and approve the request of the Chamber of Commerce to operate Holiday

Carriage Rides with alternatives to the route, ride schedule, and loading zone, per Town Code Section 28.40.070.

4. Accept a State of California Department of Forestry and Fire Protection Grant in the amount of $124,153; authorize a budget adjustment in the amount of $124,153 to recognize receipt and use of grant funds; and adopt a resolution authorizing the Town Manager to sign the agreement and the Community Development Director to sign invoices for grant funds. RESOLUTION 2018-049

5. Authorize the Town Manager to enter into a second revenue agreement with the County of Santa Clara in the amount of $17,000 for the second year of the Reach Your Destination Easily (RYDE) Senior Transportation Pilot Program.

6. Adopt a Resolution to support the formation of a housing subregion of Santa Clara County local and County governments to facilitate and implement County-wide housing production consistent with the Regional Housing Needs Allocation (RHNA) formula currently assigned by the Association of Bay Area Governments (ABAG). RESOLUTION 2018-050

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OF 6 SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF NOVEMBER 6, 2018 NOVEMBER 7, 2018 Consent Items – continued 7. West Valley Clean Water Program Funding

A. Authorize a budget revenue adjustment recognizing $134,620.68 from the West Valley Sanitation District (WVSD) as excess funds collected on behalf of the West Valley Clean Water Program (WVCWP).

B. Authorize a budget expenditure adjustment of $134,620.68 to transfer the funds to the City of Saratoga as the fiscal agent for the WVCWP.

8. Eliminate time limited parking on Saturdays in downtown municipal parking lots. 9. Authorize budget adjustments in the amount of $11,650 to recognize receipt and

expenditure of Pacific Library Partnership grant funds. 10. Adopt resolution authorizing the continued use of Supplemental Local Law Enforcement

Services funds (SLESF) to provide funding for two (2) full-time Police officers assigned as motorcycle traffic officers. RESOLUTION 2018-051

MOTION: Motion by Council Member Jensen to approve the Consent Items. Seconded by

Vice Mayor Leonardis.

VOTE: Motion passed unanimously. VERBAL COMMUNICATIONS Randi Chen, Los Gatos Chamber of Commerce - Requested Council consider modifications to the horse drawn carriage Code provisions to

allow carriages to be drawn by two horses and accommodate six passengers. PUBLIC HEARINGS 11. Adopt a Resolution approving the Sale and Purchase Agreement for the sale of Town-owned

property located on Winchester Boulevard at Lark Avenue, APN 424-31-055. RESOLUTION 2018-052

Robert Schultz, Town Attorney, presented the staff report. Opened Public Comment. Clay Goodman - Requested Council postpone the decision for 90 days to allow for submittal of other ideas

for the property. Closed Public Comment. Council discussed the matter.

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OF 6 SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF NOVEMBER 6, 2018 NOVEMBER 7, 2018 Public Hearings Item #11 – continued MOTION: Motion by Council Member Jensen to adopt a resolution (Attachment 1)

approving the Sale and Purchase Agreement for the sale of Town-owned property located on Winchester Boulevard at Lark Avenue; establish a Surplus Property Revenue General Fund Assigned Reserve that any monies received as a result of the sale of this property and any monies received from the sale of future surplus property be placed; and the provisions for the Reserve specifically indicate that Council may, at its discretion, distribute those funds as it deems appropriate. Seconded by Vice Mayor Leonardis.

VOTE: Motion passed unanimously. BOARD/COMMISSION/COMMITTEE APPOINTMENTS The Town Council appointed applicants for the vacant positions on Town Boards, Commissions, and Committees.

• Arts and Culture Commission o Amy Fasnacht was re-appointed for a 3-year term. o Erica Lamont was not appointed. o Laura Peak-Theuringer was not appointed. o Marcie Ryken did not interview and was not appointed. o Thomas Spilsbury was re-appointed for a 3-year term.

• Bicycle and Pedestrian Advisory Commission o Bill Ehlers was re-appointed for a 3-year term. o Cory Fuller did not interview and was not appointed. o Heidi Owens was appointed for a 3-year term. o Senya Rahmil did not interview and was not appointed. o Abbie Steinbacher did not interview and was not appointed.

• Community and Senior Services Commission o Maureen Heath was re-appointed for a 1-year term. o Maggie Klein did not interview and was not appointed. o Amy Mangano did not interview and was not appointed. o Lydia Norcia was re-appointed for a 3-year term. o Laura Kramer Rahmil was appointed for a 3-year term.

• Council Finance Committee o No applications were received.

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OF 6 SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF NOVEMBER 6, 2018 NOVEMBER 7, 2018 Board, Commission, Committee Appointments – continued

• General Plan Committee o Larry Gerston did not interview and was not appointed. o Deborah Hansen was not appointed. o Todd Jarvis was re-appointed for a 4-year term.

• Historic Preservation Committee o Robert Cowan was reappointed for a 4-year term. o Richard Katz did not interview and was not appointed.

• Library Board o Mary Curtis did not interview and was not appointed. o Lyn Dougherty was reappointed for a 3-year term.

• Parks Commission o Brant Corenson was re-appointed for a 3-year term. o Matthew Ober was appointed for a 3-year term. o Alicia Shah was not appointed. o Trevor Steinbacher did not interview and was not appointed.

• Personnel Board o No applications were received.

• Planning Commission o Jeffrey Barnett withdrew his application and did not interview. o Melanie Hanssen was re-appointed for a 4-year term. o D. Michael Kane was not appointed. o Phoebe Peasley did not interview and was not appointed. o Reza Tevana was appointed for a 4-year term.

• Transportation and Parking Commission o Megan Crummett was re-appointed for a 3-year term. o Ovid Santoro was appointed for a 3-year term.

MOTION: Motion by Council Member Jensen to direct the Clerk to advertise the

vacancies for the Community and Senior Services, Commission, Library Board, Council Finance Committee, and Personnel Board with the Youth Commission recruitment in February 2019. Seconded by Vice Mayor Leonardis.

VOTE: Motion passed unanimously. 11

OF 6 SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF NOVEMBER 6, 2018 NOVEMBER 7, 2018 ADJOURNMENT The meeting adjourned at 7:39 p.m. Attest:

_____________________________________

Shelley Neis, Town Clerk

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PREPARED BY: STEPHEN CONWAY Finance Director Reviewed by: Town Manager, Assistant Town Manager, and Town Attorney

110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832

www.losgatosca.gov

TOWN OF LOS GATOS



ITEM NO: 3

DATE: NOVEMBER 15, 2018

TO: MAYOR AND TOWN COUNCIL

FROM: LAUREL PREVETTI, TOWN MANAGER

SUBJECT: RECEIVE THE FIRST QUARTER INVESTMENT REPORT (JULY THROUGH

SEPTEMBER) FOR FISCAL YEAR 2018/19.

RECOMMENDATION: Receive the First Quarter Investment Report (July through September 2018) for Fiscal Year 2018/19. DISCUSSION: As of September 30, 2018, the Town’s weighted portfolio yield of 1.84% is trending slightly below the Local Agency Investment Fund (LAIF) yield of 2.06%. This difference is because the LAIF portfolio’s weighted average maturity (WAM) of 193 days is significantly below the Town’s WAM of 353 days. During periods of rising interest rates it is not unusual in the short run for the LAIF’s shorter WAM to outperform portfolios that have a longer average maturity. With the Federal Reserve continuing to communicate a high likelihood of future interest rate increases, staff continues to replace matured or called investments with similar investments with respect to maturity and credit quality. For the quarter, the Town’s weighted average rate of return increased 11 basis points (0.11%) from 1.73% to 01.84%. Cash balances in the portfolio decreased by approximately $12.7 million during the first quarter, reflecting the over $4 million plus of expenditures on improvements to the Town’s infrastructure including approximately $2.5 million on the Almond Grove Street Rehabilitation project and approximately $1.7 million on the Town’s annual street repair and resurfacing program. Other significant payments included the approximate $3.1 million advance payment of the Town’s unfunded pension liability, saving the Town approximately $112K in interest during the fiscal year. Other large cash outlays of note included approximately $1.5 million in

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OF 2 SUBJECT: FIRST QUARTER INVESTMENT REPORT (JULY THROUGH SEPTEMBER 2018)

FOR FISCAL YEAR 2018/19 DATE: NOVEMBER 15, 2018

S:\COUNCIL REPORTS\2018\11-20-18\Investment Report\Staff Report.docx 11/15/2018 1:49 PM SLL

DISCUSSION (Continued): August debt service payments due on the 2002 and 2010 Certificates of Participation, $900K in payments to the Town’s Section 115 Pension Trust, and an approximate $360K payment to ABAG for the Town’s annual general liability and property damage coverage. It should be noted that it is typical for the investment balances to decrease during the first quarter as property tax receipts (the Town’s largest source of revenue) do not begin to be received from the County of Santa Clara until November of each year. During the quarter, yields have generally been increasing in anticipation of stronger economic growth. The market still anticipates the potential for inflation and higher future interest rates. Because of the rising interest rate forecast, the Town’s investment strategy continues to focus on the purchase of new short-term (two years or less in maturity) investments as the rewards for longer term investments in the three to five year maturity do not have adequate spreads to justify the risk of holding longer term maturities. CONCLUSION: Staff recommends that the Town Council receive the First Quarter Investment Report (July through September 2018) for Fiscal Year 2018/19. ENVIRONMENTAL ASSESSMENT: This is not a project defined under CEQA, and no further action is required. Attachment: 1. First Quarter Investment Report for FY 2018/19 (July through September 2018)

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Town of Los GatosSummary Investment Information

July 31, 2018

Weighted Average YTM Portfolio Yield: 1.80% Weighted Average Maturity (days) 391

This Month Last Month One year agoPortfolio Balance $74,160,411 $76,649,992 $71,205,721

Benchmarks/ References:Town's Average Yield 1.80% 1.73% 1.26%LAIF Yield for month 1.94% 1.85% 1.05%3 mo. Treasury 2.02% 1.92% 1.08%6 mo. Treasury 2.19% 2.11% 1.13%2 yr. Treasury 2.67% 2.54% 1.35%5 yr. Treasury (most recent) 2.85% 2.74% 1.84%10 Yr. Treasury 2.96% 2.86% 2.30%

0 - 1 year30%

1 - 2 years30%

2 - 3 years25%

3 - 5 years15%

Portfolio Maturity Profile

Compliance: The Town's investments are in compliance with the Town's investment policy dated May 15, 2018and also in compliance with the requirements of Section 53601 of the California State Code. Based on the information available, the Town has sufficient funds to meet the cash demands for the next six months.

Page 1

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GUNGVARI

Typewritten Text

ATTACHMENT 1

Town of Los GatosPortfolio Allocation & Treasurer's Fund Balances

July 31, 2018Month YTD

Fund Balances - Beginning of Month/Period $76,649,992.26 $76,649,992.26Receipts 2,189,346.19 2,189,346.19Disbursements (4,678,927.90) (4,678,927.90)Fund Balances - End of Month/Period $74,160,410.55 $74,160,410.55

Portfolio Allocation: % of Portfolio Max. % 0r $ Allowed Per State Law or Policy

BNY MM $43,027.63 0.07% 20% of Town PortfolioUS Treasury Notes $6,681,105.47 11.57% No Max. on US TreasuriesGovernment Agency Debenture Notes $30,125,294.38 52.15% No Max. on Non-Mortgage BackedCorporate Medium Term Bonds $14,603,307.00 25.28% 30% of Town PortfolioLocal Agency Investment Fund 6,312,576.31 10.93% $65M per State Law Subtotal - Investments 57,765,310.79 100.00%Reconciled Demand Deposit Balances 16,395,099.76

Total Treasurer's Fund $74,160,410.55

BNY MM0.07%

US Treasury Notes11.57%

Government Agency Debenture Notes52.15%

Corporate Medium Term Bonds25.3%

Local Agency Investment Fund10.9%

Portfolio Investment Allocation

60,000,00062,000,00064,000,00066,000,00068,000,00070,000,00072,000,00074,000,00076,000,00078,000,00080,000,000

Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18

Treasurer's Fund Balances

page 2

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Town of Los GatosNon-Treasury Restricted Fund Balances

July 31, 2018JULY 18 JULY 18 JULY 18

Previous Deposits EndingBalance Realized Gain/Adj. Interest Withdrawals Balance

Non-Treasury Funds:

Cert. of Participation 2002 Series A Reserve Fund 690,883.03$ 718.91$ 3,978.28$ 687,623.66$ Note 1

Cert. Of Participation 2010 Ser A Lease Pymt Fund 51.74 0.04 51.78 Note 1

Cert. of Participation 2002 Lease Payment Fund 24.17 3,978.28 4,002.45 Note 1

Cert. of Participation 2010 Series Reserve Fund 1,294,905.06 1,755.79 1,296,660.85 Note 2Total Restricted Funds: 1,985,864.00$ $3,978.28 $2,474.74 $3,978.28 $1,988,338.74

These accounts are not part of the Treasurer's fund balances reported elsewhere in this report, as they are for separate and distinctentities.

Note 1: The three original funds for the Certificates of Participation 2002 Series A consist of construction funds which will be expended over thenext few years, reserve funds which will guarantee the payment of lease payments, and a third fund for the disbursement of lease paymentsand initial delivery costs.

Note 2: The 2010 COP Funds are all for the Library construction, reserves to guarantee lease payments, and a lease payment fund for the life of the COP issue. The COI fund was closed in September 2010.

Page 3

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Town of Los GatosStatement of Interest Earned

July 31, 2018

Interest by Month

July 2018 $84,433.16August 2018

September 2018October 2018

November 2018December 2018

January 2019February 2019

March 2019April 2019May 2019June 2019

$84,433.16

Page 4

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Town of Los GatosInvestment Schedule

July 31, 2018

Orginal Issue Maturity Yield to Interest Interest Interest DaysDeposit Par Original (Discount) Market Purchased Date or Maturity Received Earned Earned to

Institution CUSIP # Security Date Value Cost Premium Value Interest Call Date or Call to Date Prior Yrs. Current FY MaturityAug_17_Security

Freddie Mac 3137EADZ9 Gov. Agency Debenture 08/01/16 1,000,000.00 1,005,560.00 5,560.00 991,404.00 4/15/2019 0.92% 18,437.50$ 17,581.70$ 780.85$ 258Toyota Motor Credit 89236TDE2 Corporate Bond 07/25/16 950,000.00 954,246.50 4,246.50 940,046.85 5/20/2019 1.24% 24,198.61$ 22,779.63$ 1,001.66$ 293FHLB 3133834H1 Gov. Agency Debenture 9/20/2017 1,785,000.00 1,776,432.00 (8,568.00) 1,742,552.70 6/12/2020 1.56% 17,862.40$ 21,464.29$ 2,351.21$ 682US Bancorp 91159HHE3 Corporate Bond 8/8/2016 1,000,000.00 1,019,550.00 19,550.00 998,434.00 10/15/2018 1.08% 34,504.17$ 19,987.80$ 896.70$ 76Microsoft 594918BN3 Corporate Bond 8/8/2016 1,000,000.00 999,470.00 (530.00) 985,822.00 8/8/2019 1.12% 16,500.00$ 21,159.11$ 949.25$ 373FFCB 3133EHEZ2 Gov. Agency Debenture 9/20/2017 1,600,000.00 1,602,304.00 2,304.00 1,571,536.00 4/6/2020 1.54% 13,937.78$ 19,146.90$ 2,097.36$ 615FNMA 3133EHYM9 Gov. Agency Debenture 9/21/2017 1,300,000.00 1,295,866.00 (4,134.00) 1,266,499.00 9/14/2020 1.61% 9,370.83$ 16,136.27$ 1,773.84$ 776US Treasury 912828VF4 US Treasury Note 9/21/2017 1,000,000.00 997,109.38 (2,890.62) 977,070.00 5/31/2020 1.48% 9,504.78$ 11,452.54$ 1,258.97$ 670FNMA 3136G0AW1 Gov. Agency Debenture 12/13/2017 2,000,000.00 2,017,900.00 17,900.00 1,979,200.00 10/16/2020 2.02% 16,058.33$ 22,192.96$ 3,457.20$ 808FNMA 3135G0N33 Gov. Agency Debenture 04/17/13 1,000,000.00 981,984.01 (18,015.99) 984,298.00 802.08 8/2/2019 2.17% (802.08)$ 6,897.75$ 1,827.61$ 367Oracle 68389XAG0 Corporate Bond 5/3/2018 1,000,000.00 1,028,370.00 28,370.00 1,021,857.00 7/8/2019 2.54% 9,027.78$ 4,127.43$ 2,206.04$ 342FHLB 3130A5H36 Gov. Agency Debenture 06/09/15 1,000,000.00 997,710.00 (2,290.00) 999,300.00 8/27/2018 1.22% 31,241.66$ 37,370.11$ 1,037.13$ 27American Express 0258M0EE5 Corporate Bond 9/15/2017 1,000,000.00 1,007,980.00 7,980.00 986,874.00 1/2/2020 1.87% 10,266.67$ 14,619.64$ 1,573.64$ 520Treasury 912828F39 US Treasury Note 4/17/2018 1,200,000.00 1,190,343.75 (9,656.25) 1,189,593.60 975.41 9/30/2019 2.32% (975.41)$ 5,603.23$ 2,347.30$ 426FHLB 313383VN8 Gov. Agency Debenture 5/25/2018 2,000,000.00 1,989,800.00 (10,200.00) 1,988,540.00 8,000.00 9/13/2019 2.40% (8,000.00)$ 4,716.63$ 4,061.55$ 409Treasury 9128282K5 US Treasury Note 7/2/2018 1,000,000.00 989,218.75 (10,781.25) 989,375.00 7/31/2019 2.39% 1,101.52$ -$ 1,886.01$ 365FreddieMac 3137EAEE5 Gov. Agency Debenture 12/20/2017 1,000,000.00 991,200.00 (8,800.00) 984,546.00 1/17/2020 1.93% 8,625.00$ 10,119.43$ 1,633.87$ 535FNMA 3136G3TW5 Gov. Agency Debenture 7/25/2018 1,000,000.00 980,540.00 (19,460.00) 979,680.00 12/30/2019 2.54% (798.61)$ -$ 412.29$ 517FHLB 3130ACRP1 Gov. Agency Debenture 7/25/2018 1,500,000.00 1,479,404.42 (20,595.58) 1,477,800.00 2/7/2020 2.59% (11,760.00)$ -$ 634.13$ 556American Honda 02665WBZ3 Corporate Bond 4/11/2018 1,000,000.00 990,620.00 (9,380.00) 988,101.00 11/13/2019 2.61% 1,944.44$ 5,675.13$ 2,199.11$ 470Disney 25468PDP8 Corporate Bond 12/1/2017 1,000,000.00 998,190.00 (1,810.00) 984,103.00 3/4/2020 2.03% 5,034.50$ 11,736.09$ 1,724.26$ 582FFCB 3133EJPU7 Gov. Agency Debenture 6/1/2018 1,000,000.00 1,001,454.00 1,454.00 999,260.00 10/21/2019 2.38% (688.89)$ 1,887.24$ 2,017.40$ 447FHLB 3130A6AE7 Gov. Agency Debenture 10/27/2015 1,000,000.00 1,005,030.00 5,030.00 998,878.00 9/14/2018 0.95% 26,781.25$ 25,446.05$ 807.40$ 45FFCB 3133EFHU4 Gov. Agency Debenture 10/29/2015 1,500,000.00 1,494,840.00 (5,160.00) 1,496,580.00 10/9/2018 0.99% 32,083.33$ 39,735.58$ 1,263.39$ 70Chevron 166764AG5 Corporate Bond 11/9/2017 1,350,000.00 1,366,834.50 16,834.50 1,340,811.90 5/24/2020 1.94% 20,477.81$ 16,684.10$ 2,219.77$ 663FHLMC 3134G6S95 Gov. Agency Debenture 4/29/2016 1,000,000.00 1,008,050.00 8,050.00 997,130.00 12/17/2018 1.04% 28,800.00$ 22,665.71$ 887.17$ 139FFCB 3133EFQ67 Gov. Agency Debenture 4/29/2016 1,000,000.00 1,001,870.00 1,870.00 992,470.00 3/21/2019 1.09% 21,975.56$ 23,767.91$ 930.31$ 233FFCB 3133EGYP4 Gov. Agency Debenture 10/28/2016 1,000,000.00 997,507.00 (2,493.00) 982,330.00 10/17/2019 1.14% 15,429.17$ 18,950.83$ 963.08$ 443FNMA 3135G0P49 Gov. Agency Debenture 11/15/2016 1,500,000.00 1,487,505.00 (12,495.00) 1,476,486.00 - 8/28/2019 1.31% 19,291.66$ 31,609.32$ 1,655.22$ 393FHLMC 3137EAEB1 Gov. Agency Debenture 3/14/2017 2,000,000.00 1,970,180.00 (29,820.00) 1,970,272.00 7/19/2019 1.52% 23,576.39$ 39,136.50$ 2,564.97$ 353FNMA 3135G0ZY2 Gov. Agency Debenture 12/20/2017 1,550,000.00 1,545,642.95 (4,357.05) 1,533,794.75 11/26/2019 1.90% 11,754.17$ 15,453.41$ 2,495.08$ 483Freddie Mac 3134GBN40 Gov. Agency Debenture 9/29/2017 1,000,000.00 998,900.00 (1,100.00) 980,000.00 6/29/2020 1.67% 12,187.50$ 12,498.83$ 1,414.10$ 699JP Morgan Chase 48125LRG9 Corporate Bond 3/28/2017 1,400,000.00 1,393,196.00 (6,804.00) 1,380,873.20 8/23/2019 1.86% 22,779.17$ 32,606.03$ 2,202.15$ 388US Treasury 912828SN1 US Treasury Note 3/31/2017 1,000,000.00 1,004,218.75 4,218.75 994,727.00 - 3/31/2019 1.29% 15,000.00$ 16,104.45$ 1,094.82$ 243FNMA 3136FTB73 Gov. Agency Debenture 4/25/2017 1,000,000.00 1,013,390.00 13,390.00 989,880.00 2/7/2020 1.50% 15,666.67$ 17,947.39$ 1,290.88$ 556PNC Bank 69353REV6 Corporate Bond 4/4/2017 1,000,000.00 1,003,120.00 3,120.00 995,978.00 2/2/2019 1.29% 17,875.00$ 22,039.96$ 1,511.59$ 186Treasury 912828WS5 US Treasury Note 5/2/2017 500,000.00 503,339.84 3,339.84 496,308.50 6/30/2019 1.31% 9,449.24$ 7,643.56$ 558.85$ 334Pepsico 713448CS5 Corporate Bond 5/15/2017 1,250,000.00 1,249,600.00 (400.00) 1,228,587.50 3/30/2020 1.31% 22,161.46$ 26,195.95$ 1,975.85$ 608Pfizer 717081EB5 Corporate Bond 6/30/2017 1,000,000.00 1,002,280.00 2,280.00 987,634.00 12/15/2019 1.60% 16,291.67$ 16,073.27$ 1,365.13$ 502Treasury 912828F62 US Treasury Note 6/30/2017 1,000,000.00 1,002,148.44 2,148.44 987,266.00 10/31/2019 1.41% 12,513.59$ 14,080.68$ 1,195.89$ 457Treasury 912828H52 US Treasury Note 6/30/2017 1,000,000.00 994,726.56 (5,273.44) 980,352.00 1/31/2020 1.46% 13,570.44$ 14,536.83$ 1,234.63$ 549Toyota Motor Credit 89236TCF0 Corporate Bond 10/6/2017 500,000.00 503,545.00 3,545.00 492,402.00 3/12/2020 1.85% 4,658.33$ 6,797.80$ 789.26$ 590Berkshire Hathaway 084664CK5 Corporate Bond 1/22/2018 1,100,000.00 1,086,305.00 (13,695.00) 1,083,934.50 6,236.39 8/15/2019 2.11% 913.61$ 10,049.50$ 1,959.34$ 380Freddie Mac 3134G44Y1 Gov. Agency Debenture 3/1/2018 1,500,000.00 1,482,225.00 (17,775.00) 1,484,415.00 6/24/2019 2.11% 5,885.42$ 10,696.53$ 2,740.43$ 328

Subtotal 51,409,706.85$ ` 50,897,002.50$ 16,013.88$ 573,712.42$ 715,374.12$ 71,246.68$

BNY MM 43,027.63 43,027.63 0.00% 1LAIF N/A 12/31/14 6,312,576.31 6,312,576.31 1.94% 11,432.82 1

$57,765,310.79 $57,252,606.44 573,712.42$ 715,374.12$ 82,679.50$

Bank of the WestMatured AssetsTreasury 912828VK3 US Treasury Note 07/31/15 1,000,000.00 1,010,625.00 10,625.00 7/2/2018 1.00% 40,091.71$ 29,514.78$ 55.43$ FHLB 3130A66L6_1 Gov. Agency Debenture 8/20/2015 1,250,000.00 1,247,075.00 (2,925.00) 7/25/2018 1.13% 38,791.67$ 40,433.71$ 967.31$ FHLB 3130A66L6_2 Gov. Agency Debenture 8/25/2015 1,000,000.00 999,500.00 (500.00) 7/25/2018 1.07% 30,887.50$ 30,406.07$ 730.92$

Total Investments "Matured" $0.00 573,712.42$ 715,374.12$ 84,433.16$

Maturity Profile Amount0-1 year $23,833,757.781-2 years $31,628,412.012-3 years $3,313,766.003-5 years $0.00

$58,775,935.79

AmortizedInstitution Cost BNY Assets $51,409,706.85BNY MM 43,027.63LAIF 6,312,576.31Totals: $57,765,310.79

Market to Cost Position Report

Page 5

19


August 31, 2018




0 - 1 year30%

1 - 2 years30%

2 - 3 years25%

3 - 5 years15%



Page 1

20


August 31, 2018Month YTD





BNY MM0.17%

US Treasury Notes11.55%





60,000,00062,000,00064,000,00066,000,00068,000,00070,000,00072,000,00074,000,00076,000,00078,000,00080,000,000

Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18


page 2

21


August 31, 2018AUG 18 AUG 18 AUG 18


Non-Treasury Funds:

Cert. of Participation 2002 Series A Reserve Fund 687,623.66$ 790.97$ 688,414.63$ Note 1

Cert. Of Participation 2010 Ser A Lease Pymt Fund 51.78 1,024,710.76 0.04 1,024,762.50 0.08 Note 1

Cert. of Participation 2002 Lease Payment Fund 4,002.45 516,730.83 2.38 516,755.00 3,980.66 Note 1

Cert. of Participation 2010 Series Reserve Fund 1,296,660.85 1,905.10 1,298,565.95 Note 2Total Restricted Funds: 1,988,338.74$ $1,541,441.59 $2,698.49 $1,541,517.50 $1,990,961.32




Page 3

22


August 31, 2018

Interest by Month

July 2018 $84,433.16August 2018 87,305.09

September 2018October 2018




$171,738.25

Page 4

23

Town of Los GatosInvestment Schedule

August 31, 2018



Freddie Mac 3137EADZ9 Gov. Agency Debenture 08/01/16 1,000,000.00 1,005,560.00 5,560.00 992,542.00 4/15/2019 0.92% 18,437.50$ 17,581.70$ 1,561.70$ 227Toyota Motor Credit 89236TDE2 Corporate Bond 07/25/16 950,000.00 954,246.50 4,246.50 942,220.45 5/20/2019 1.24% 24,198.61$ 22,779.63$ 2,003.32$ 262FHLB 3133834H1 Gov. Agency Debenture 9/20/2017 1,785,000.00 1,776,432.00 (8,568.00) 1,746,140.55 6/12/2020 1.56% 17,862.40$ 21,464.29$ 4,702.42$ 651US Bancorp 91159HHE3 Corporate Bond 8/8/2016 1,000,000.00 1,019,550.00 19,550.00 999,360.00 10/15/2018 1.08% 34,504.17$ 19,987.80$ 1,793.41$ 45Microsoft 594918BN3 Corporate Bond 8/8/2016 1,000,000.00 999,470.00 (530.00) 987,256.00 8/8/2019 1.12% 22,000.00$ 21,159.11$ 1,898.50$ 342FFCB 3133EHEZ2 Gov. Agency Debenture 9/20/2017 1,600,000.00 1,602,304.00 2,304.00 1,574,032.00 4/6/2020 1.54% 13,937.78$ 19,146.90$ 4,194.73$ 584FNMA 3133EHYM9 Gov. Agency Debenture 9/21/2017 1,300,000.00 1,295,866.00 (4,134.00) 1,268,579.00 9/14/2020 1.61% 9,370.83$ 16,136.27$ 3,547.69$ 745US Treasury 912828VF4 US Treasury Note 9/21/2017 1,000,000.00 997,109.38 (2,890.62) 978,945.00 5/31/2020 1.48% 9,504.78$ 11,452.54$ 2,517.93$ 639FNMA 3136G0AW1 Gov. Agency Debenture 12/13/2017 2,000,000.00 2,017,900.00 17,900.00 1,982,800.00 10/16/2020 2.02% 16,058.33$ 22,192.96$ 6,914.39$ 777FNMA 3135G0N33 Gov. Agency Debenture 04/17/13 1,000,000.00 981,984.01 (18,015.99) 985,625.00 8/2/2019 2.17% 3,572.92$ 6,897.75$ 3,655.22$ 336Oracle 68389XAG0 Corporate Bond 5/3/2018 1,000,000.00 1,028,370.00 28,370.00 1,020,025.00 7/8/2019 2.54% 9,027.78$ 4,127.43$ 4,412.08$ 311FHLB 3130AEU73 Gov. Agency Debenture 8/27/2018 1,000,000.00 999,180.00 (820.00) 999,160.00 8/27/2019 2.46% -$ -$ 269.26$ 361American Express 0258M0EE5 Corporate Bond 9/15/2017 1,000,000.00 1,007,980.00 7,980.00 987,835.00 1/2/2020 1.87% 10,266.67$ 14,619.64$ 3,147.28$ 489Treasury 912828F39 US Treasury Note 4/17/2018 1,200,000.00 1,190,343.75 (9,656.25) 1,190,484.00 975.41 9/30/2019 2.32% (975.41)$ 5,603.23$ 4,694.60$ 395FHLB 313383VN8 Gov. Agency Debenture 5/25/2018 2,000,000.00 1,989,800.00 (10,200.00) 1,988,620.00 8,000.00 9/13/2019 2.40% (8,000.00)$ 4,716.63$ 8,123.09$ 378Treasury 9128282K5 US Treasury Note 7/2/2018 1,000,000.00 989,218.75 (10,781.25) 990,430.00 7/31/2019 2.39% 1,101.52$ -$ 3,902.09$ 334FreddieMac 3137EAEE5 Gov. Agency Debenture 12/20/2017 1,000,000.00 991,200.00 (8,800.00) 985,534.00 1/17/2020 1.93% 8,625.00$ 10,119.43$ 3,267.73$ 504FNMA 3136G3TW5 Gov. Agency Debenture 7/25/2018 1,000,000.00 980,540.00 (19,460.00) 981,680.00 798.61 12/30/2019 2.54% (798.61)$ -$ 2,542.46$ 486FHLB 3130ACRP1 Gov. Agency Debenture 7/25/2018 1,500,000.00 1,479,404.42 (20,595.58) 1,480,815.00 2/7/2020 2.59% 840.00$ -$ 3,910.46$ 525American Honda 02665WBZ3 Corporate Bond 4/11/2018 1,000,000.00 990,620.00 (9,380.00) 990,252.00 11/13/2019 2.61% 1,944.44$ 5,675.13$ 4,398.22$ 439Disney 25468PDP8 Corporate Bond 12/1/2017 1,000,000.00 998,190.00 (1,810.00) 987,186.00 3/4/2020 2.03% 5,034.50$ 11,736.09$ 3,448.52$ 551FFCB 3133EJPU7 Gov. Agency Debenture 6/1/2018 1,000,000.00 1,001,454.00 1,454.00 999,220.00 688.89 10/21/2019 2.38% (688.89)$ 1,887.24$ 4,034.80$ 416FHLB 3130A6AE7 Gov. Agency Debenture 10/27/2015 1,000,000.00 1,005,030.00 5,030.00 999,717.00 9/14/2018 0.95% 26,781.25$ 25,446.05$ 1,614.80$ 14FFCB 3133EFHU4 Gov. Agency Debenture 10/29/2015 1,500,000.00 1,494,840.00 (5,160.00) 1,498,080.00 10/9/2018 0.99% 32,083.33$ 39,735.58$ 2,526.78$ 39Chevron 166764AG5 Corporate Bond 11/9/2017 1,350,000.00 1,366,834.50 16,834.50 1,341,924.30 5/24/2020 1.94% 20,477.81$ 16,684.10$ 4,439.54$ 632FHLMC 3134G6S95 Gov. Agency Debenture 4/29/2016 1,000,000.00 1,008,050.00 8,050.00 997,520.00 12/17/2018 1.04% 28,800.00$ 22,665.71$ 1,774.34$ 108FFCB 3133EFQ67 Gov. Agency Debenture 4/29/2016 1,000,000.00 1,001,870.00 1,870.00 993,500.00 3/21/2019 1.09% 21,975.56$ 23,767.91$ 1,860.62$ 202FFCB 3133EGYP4 Gov. Agency Debenture 10/28/2016 1,000,000.00 997,507.00 (2,493.00) 983,540.00 10/17/2019 1.14% 15,429.17$ 18,950.83$ 1,926.15$ 412FNMA 3135G0P49 Gov. Agency Debenture 11/15/2016 1,500,000.00 1,487,505.00 (12,495.00) 1,478,557.50 8/28/2019 1.31% 26,791.66$ 31,609.32$ 3,310.44$ 362FHLMC 3137EAEB1 Gov. Agency Debenture 3/14/2017 2,000,000.00 1,970,180.00 (29,820.00) 1,973,344.00 7/19/2019 1.52% 23,576.39$ 39,136.50$ 5,129.94$ 322FNMA 3135G0ZY2 Gov. Agency Debenture 12/20/2017 1,550,000.00 1,545,642.95 (4,357.05) 1,535,279.65 11/26/2019 1.90% 11,754.17$ 15,453.41$ 4,990.16$ 452Freddie Mac 3134GBN40 Gov. Agency Debenture 9/29/2017 1,000,000.00 998,900.00 (1,100.00) 982,350.00 6/29/2020 1.67% 12,187.50$ 12,498.83$ 2,828.20$ 668JP Morgan Chase 48125LRG9 Corporate Bond 3/28/2017 1,400,000.00 1,393,196.00 (6,804.00) 1,384,600.00 8/23/2019 1.86% 22,779.17$ 32,606.03$ 4,404.30$ 357US Treasury 912828SN1 US Treasury Note 3/31/2017 1,000,000.00 1,004,218.75 4,218.75 995,547.00 3/31/2019 1.29% 15,000.00$ 16,104.45$ 2,189.64$ 212FNMA 3136FTB73 Gov. Agency Debenture 4/25/2017 1,000,000.00 1,013,390.00 13,390.00 987,970.00 2/7/2020 1.50% 25,666.67$ 17,947.39$ 2,581.76$ 525PNC Bank 69353REV6 Corporate Bond 4/4/2017 1,000,000.00 1,003,120.00 3,120.00 997,326.00 2/2/2019 1.29% 17,875.00$ 22,039.96$ 3,023.18$ 155Treasury 912828WS5 US Treasury Note 5/2/2017 500,000.00 503,339.84 3,339.84 496,719.00 6/30/2019 1.31% 9,449.24$ 7,643.56$ 1,117.69$ 303Pepsico 713448CS5 Corporate Bond 5/15/2017 1,250,000.00 1,249,600.00 (400.00) 1,231,150.00 3/30/2020 1.31% 22,161.46$ 26,195.95$ 3,951.70$ 577Pfizer 717081EB5 Corporate Bond 6/30/2017 1,000,000.00 1,002,280.00 2,280.00 989,258.00 12/15/2019 1.60% 16,291.67$ 16,073.27$ 2,730.25$ 471Treasury 912828F62 US Treasury Note 6/30/2017 1,000,000.00 1,002,148.44 2,148.44 988,242.00 10/31/2019 1.41% 12,513.59$ 14,080.68$ 2,391.79$ 426Treasury 912828H52 US Treasury Note 6/30/2017 1,000,000.00 994,726.56 (5,273.44) 981,992.00 1/31/2020 1.46% 13,570.44$ 14,536.83$ 2,469.27$ 518Toyota Motor Credit 89236TCF0 Corporate Bond 10/6/2017 500,000.00 503,545.00 3,545.00 494,960.00 3/12/2020 1.85% 4,658.33$ 6,797.80$ 1,578.52$ 559Berkshire Hathaway 084664CK5 Corporate Bond 1/22/2018 1,100,000.00 1,086,305.00 (13,695.00) 1,086,830.80 8/15/2019 2.11% 8,063.61$ 10,049.50$ 3,918.67$ 349Freddie Mac 3134G44Y1 Gov. Agency Debenture 3/1/2018 1,500,000.00 1,482,225.00 (17,775.00) 1,486,020.00 6/24/2019 2.11% 5,885.42$ 10,696.53$ 5,480.87$ 297

Subtotal 51,411,176.85$ ` 50,963,168.25$ 10,462.91$ 589,595.76$ 678,004.01$ 145,178.51$

BNY MM 96,985.90 96,985.90 0.00% 1LAIF N/A 12/31/14 6,312,576.31 6,312,576.31 1.99% 22,865.65 1

$57,820,739.06 $57,372,730.46 589,595.76$ 678,004.01$ 168,044.16$

Bank of the WestMatured AssetsTreasury 912828VK3 US Treasury Note 07/31/15 1,000,000.00 1,010,625.00 10,625.00 7/2/2018 1.00% 40,091.71$ 29,514.78$ 55.43$ FHLB 3130A66L6_1 Gov. Agency Debenture 8/20/2015 1,250,000.00 1,247,075.00 (2,925.00) 7/25/2018 1.13% 38,791.67$ 40,433.71$ 967.31$ FHLB 3130A66L6_2 Gov. Agency Debenture 8/25/2015 1,000,000.00 999,500.00 (500.00) 7/25/2018 1.07% 30,887.50$ 30,406.07$ 730.92$ FHLB 3130A5H36 Gov. Agency Debenture 06/09/15 1,000,000.00 997,710.00 (2,290.00) 8/27/2018 1.22% 36,991.66$ 37,370.11$ 1,940.44$ 0

Total Investments "Matured" $997,710.00 736,358.30$ 815,728.68$ 171,738.25$


$58,831,364.06



Page 5

24


September 30, 2018




0 - 1 year30%

1 - 2 years30%

2 - 3 years25%

3 - 5 years15%



Page 1

25


September 30, 2018Month YTD





BNY MM0.31% US Treasury Notes

11.54%





60,000,00062,000,00064,000,00066,000,00068,000,00070,000,00072,000,00074,000,00076,000,00078,000,00080,000,000

Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18


page 2

26


September 30, 2018SEP 18 SEP 18 SEP 18


Non-Treasury Funds:

Cert. of Participation 2002 Series A Reserve Fund 688,414.63$ 806.91$ 689,221.54$ Note 1

Cert. Of Participation 2010 Ser A Lease Pymt Fund 0.08 0.01 0.09 Note 1

Cert. of Participation 2002 Lease Payment Fund 3,980.66 4.66 3,985.32 Note 1

Cert. of Participation 2010 Series Reserve Fund 1,298,565.95 1,978.13 1,300,544.08 Note 2Total Restricted Funds: 1,990,961.32$ $0.00 $2,789.71 $0.00 $1,993,751.03




Page 3

27


September 30, 2018

Interest by Month

July 2018 $84,433.16August 2018 87,305.09

September 2018 86,525.12October 2018




$258,263.37

Page 4

28

Town of Los GatosInvestment ScheduleSeptember 30, 2018



Freddie Mac 3137EADZ9 Gov. Agency Debenture 08/01/16 1,000,000.00 1,005,560.00 5,560.00 992,930.00 4/15/2019 0.92% 18,437.50$ 17,581.70$ 2,317.36$ 197Toyota Motor Credit 89236TDE2 Corporate Bond 07/25/16 950,000.00 954,246.50 4,246.50 942,653.65 5/20/2019 1.24% 24,198.61$ 22,779.63$ 2,972.66$ 232FHLB 3133834H1 Gov. Agency Debenture 9/20/2017 1,785,000.00 1,776,432.00 (8,568.00) 1,742,392.05 6/12/2020 1.56% 17,862.40$ 21,464.29$ 6,977.79$ 621US Bancorp 91159HHE3 Corporate Bond 8/8/2016 1,000,000.00 1,019,550.00 19,550.00 999,390.00 10/15/2018 1.08% 34,504.17$ 19,987.80$ 2,661.18$ 15Microsoft 594918BN3 Corporate Bond 8/8/2016 1,000,000.00 999,470.00 (530.00) 987,179.00 8/8/2019 1.12% 22,000.00$ 21,159.11$ 2,817.13$ 312FFCB 3133EHEZ2 Gov. Agency Debenture 9/20/2017 1,600,000.00 1,602,304.00 2,304.00 1,571,840.00 4/6/2020 1.54% 13,937.78$ 19,146.90$ 6,224.43$ 554FNMA 3133EHYM9 Gov. Agency Debenture 9/21/2017 1,300,000.00 1,295,866.00 (4,134.00) 1,267,162.00 9/14/2020 1.61% 19,120.83$ 16,136.27$ 5,264.31$ 715US Treasury 912828VF4 US Treasury Note 9/21/2017 1,000,000.00 997,109.38 (2,890.62) 976,992.00 5/31/2020 1.48% 9,504.78$ 11,452.54$ 3,736.29$ 609FNMA 3136G0AW1 Gov. Agency Debenture 12/13/2017 2,000,000.00 2,017,900.00 17,900.00 1,978,840.00 10/16/2020 2.02% 16,058.33$ 22,192.96$ 10,260.06$ 747FNMA 3135G0N33 Gov. Agency Debenture 04/17/13 1,000,000.00 981,984.01 (18,015.99) 985,967.00 8/2/2019 2.17% 3,572.92$ 6,897.75$ 5,423.87$ 306Oracle 68389XAG0 Corporate Bond 5/3/2018 1,000,000.00 1,028,370.00 28,370.00 1,017,288.00 7/8/2019 2.54% 9,027.78$ 4,127.43$ 6,546.96$ 281FHLB 3130AEU73 Gov. Agency Debenture 8/27/2018 1,000,000.00 999,180.00 (820.00) 997,800.00 8/27/2019 2.46% -$ -$ 2,288.71$ 331American Express 0258M0EE5 Corporate Bond 9/15/2017 1,000,000.00 1,007,980.00 7,980.00 988,800.00 1/2/2020 1.87% 21,266.67$ 14,619.64$ 4,670.16$ 459Treasury 912828F39 US Treasury Note 4/17/2018 1,200,000.00 1,190,343.75 (9,656.25) 1,189,219.20 9/30/2019 2.32% 9,524.59$ 5,603.23$ 6,966.17$ 365FHLB 313383VN8 Gov. Agency Debenture 5/25/2018 2,000,000.00 1,989,800.00 (10,200.00) 1,988,080.00 9/13/2019 2.40% 12,000.00$ 4,716.63$ 12,053.62$ 348Treasury 9128282K5 US Treasury Note 7/2/2018 1,000,000.00 989,218.75 (10,781.25) 990,117.00 7/31/2019 2.39% 1,101.52$ -$ 5,853.13$ 304FreddieMac 3137EAEE5 Gov. Agency Debenture 12/20/2017 1,000,000.00 991,200.00 (8,800.00) 984,399.00 1/17/2020 1.93% 8,625.00$ 10,119.43$ 4,848.90$ 474FNMA 3136G3TW5 Gov. Agency Debenture 7/25/2018 1,000,000.00 980,540.00 (19,460.00) 980,860.00 798.61 12/30/2019 2.54% (798.61)$ -$ 4,603.92$ 456FHLB 3130ACRP1 Gov. Agency Debenture 7/25/2018 1,500,000.00 1,479,404.42 (20,595.58) 1,478,625.00 2/7/2020 2.59% 840.00$ -$ 7,081.10$ 495American Honda 02665WBZ3 Corporate Bond 4/11/2018 1,000,000.00 990,620.00 (9,380.00) 990,007.00 11/13/2019 2.61% 1,944.44$ 5,675.13$ 6,526.40$ 409Disney 25468PDP8 Corporate Bond 12/1/2017 1,000,000.00 998,190.00 (1,810.00) 986,399.00 3/4/2020 2.03% 14,784.50$ 11,736.09$ 5,117.16$ 521FFCB 3133EJPU7 Gov. Agency Debenture 6/1/2018 1,000,000.00 1,001,454.00 1,454.00 998,410.00 688.89 10/21/2019 2.38% (688.89)$ 1,887.24$ 5,987.12$ 386FHLB 3130AECJ7 Gov. Agency Debenture 9/14/2018 1,000,000.00 998,101.00 (1,899.00) 997,178.00 8,239.58 5/28/2020 2.46% (8,239.58)$ -$ 1,199.53$ 606FFCB 3133EFHU4 Gov. Agency Debenture 10/29/2015 1,500,000.00 1,494,840.00 (5,160.00) 1,499,535.00 10/9/2018 0.99% 32,083.33$ 39,735.58$ 3,749.41$ 9Chevron 166764AG5 Corporate Bond 11/9/2017 1,350,000.00 1,366,834.50 16,834.50 1,338,453.45 5/24/2020 1.94% 20,477.81$ 16,684.10$ 6,587.71$ 602FHLMC 3134G6S95 Gov. Agency Debenture 4/29/2016 1,000,000.00 1,008,050.00 8,050.00 998,090.00 12/17/2018 1.04% 28,800.00$ 22,665.71$ 2,632.89$ 78FFCB 3133EFQ67 Gov. Agency Debenture 4/29/2016 1,000,000.00 1,001,870.00 1,870.00 993,970.00 3/21/2019 1.09% 27,775.56$ 23,767.91$ 2,760.92$ 172FFCB 3133EGYP4 Gov. Agency Debenture 10/28/2016 1,000,000.00 997,507.00 (2,493.00) 986,320.00 10/17/2019 1.14% 15,429.17$ 18,950.83$ 2,858.16$ 382FNMA 3135G0P49 Gov. Agency Debenture 11/15/2016 1,500,000.00 1,487,505.00 (12,495.00) 1,478,380.50 8/28/2019 1.31% 26,791.66$ 31,609.32$ 4,912.26$ 332FHLMC 3137EAEB1 Gov. Agency Debenture 3/14/2017 2,000,000.00 1,970,180.00 (29,820.00) 1,973,688.00 7/19/2019 1.52% 23,576.39$ 39,136.50$ 7,612.17$ 292FNMA 3135G0ZY2 Gov. Agency Debenture 12/20/2017 1,550,000.00 1,545,642.95 (4,357.05) 1,533,585.50 11/26/2019 1.90% 11,754.17$ 15,453.41$ 7,404.76$ 422Freddie Mac 3134GBN40 Gov. Agency Debenture 9/29/2017 1,000,000.00 998,900.00 (1,100.00) 979,980.00 6/29/2020 1.67% 12,187.50$ 12,498.83$ 4,196.69$ 638JP Morgan Chase 48125LRG9 Corporate Bond 3/28/2017 1,400,000.00 1,393,196.00 (6,804.00) 1,384,208.00 8/23/2019 1.86% 34,329.17$ 32,606.03$ 6,535.41$ 327US Treasury 912828SN1 US Treasury Note 3/31/2017 1,000,000.00 1,004,218.75 4,218.75 995,391.00 3/31/2019 1.29% 22,500.00$ 16,104.45$ 3,249.14$ 182FNMA 3136FTB73 Gov. Agency Debenture 4/25/2017 1,000,000.00 1,013,390.00 13,390.00 989,750.00 2/7/2020 1.50% 25,666.67$ 17,947.39$ 3,831.00$ 495PNC Bank 69353REV6 Corporate Bond 4/4/2017 1,000,000.00 1,003,120.00 3,120.00 997,260.00 2/2/2019 1.29% 27,625.00$ 22,039.96$ 4,486.01$ 125Treasury 912828WS5 US Treasury Note 5/2/2017 500,000.00 503,339.84 3,339.84 496,640.50 6/30/2019 1.31% 9,449.24$ 7,643.56$ 1,658.51$ 273Pepsico 713448CS5 Corporate Bond 5/15/2017 1,250,000.00 1,249,600.00 (400.00) 1,230,135.00 3/30/2020 1.31% 22,161.46$ 26,195.95$ 5,863.81$ 547Pfizer 717081EB5 Corporate Bond 6/30/2017 1,000,000.00 1,002,280.00 2,280.00 986,536.00 12/15/2019 1.60% 16,291.67$ 16,073.27$ 4,051.35$ 441Treasury 912828F62 US Treasury Note 6/30/2017 1,000,000.00 1,002,148.44 2,148.44 987,383.00 10/31/2019 1.41% 12,513.59$ 14,080.68$ 3,549.10$ 396Treasury 912828H52 US Treasury Note 6/30/2017 1,000,000.00 994,726.56 (5,273.44) 980,625.00 1/31/2020 1.46% 13,570.44$ 14,536.83$ 3,664.08$ 488Toyota Motor Credit 89236TCF0 Corporate Bond 10/6/2017 500,000.00 503,545.00 3,545.00 495,198.00 3/12/2020 1.85% 10,033.33$ 6,797.80$ 2,342.31$ 529Berkshire Hathaway 084664CK5 Corporate Bond 1/22/2018 1,100,000.00 1,086,305.00 (13,695.00) 1,086,735.10 8/15/2019 2.11% 8,063.61$ 10,049.50$ 5,814.80$ 319Freddie Mac 3134G44Y1 Gov. Agency Debenture 3/1/2018 1,500,000.00 1,482,225.00 (17,775.00) 1,485,900.00 6/24/2019 2.11% 5,885.42$ 10,696.53$ 8,132.90$ 267

Subtotal 51,404,247.85$ ` 50,930,291.95$ 9,727.08$ 655,549.93$ 652,557.95$ 218,291.38$

BNY MM 179,360.70 179,360.70 0.00% 1LAIF N/A 12/31/14 6,312,576.31 6,312,576.31 2.06% 34,298.47 1

$57,896,184.86 $57,422,228.96 655,549.93$ 652,557.95$ 252,589.85$

Bank of the WestMatured AssetsTreasury 912828VK3 US Treasury Note 07/31/15 1,000,000.00 1,010,625.00 10,625.00 7/2/2018 1.00% 40,091.71$ 29,514.78$ 55.43$ FHLB 3130A66L6_1 Gov. Agency Debenture 8/20/2015 1,250,000.00 1,247,075.00 (2,925.00) 7/25/2018 1.13% 38,791.67$ 40,433.71$ 967.31$ FHLB 3130A66L6_2 Gov. Agency Debenture 8/25/2015 1,000,000.00 999,500.00 (500.00) 7/25/2018 1.07% 30,887.50$ 30,406.07$ 730.92$ FHLB 3130A5H36 Gov. Agency Debenture 06/09/15 1,000,000.00 997,710.00 (2,290.00) 8/27/2018 1.22% 36,991.66$ 37,370.11$ 1,940.44$ 0FHLB 3130A6AE7 Gov. Agency Debenture 10/27/2015 1,000,000.00 1,005,030.00 5,030.00 9/14/2018 0.95% 32,406.25$ 25,446.05$ 1,979.43$ 0

Total Investments "Matured" $2,002,740.00 834,718.72$ 815,728.68$ 258,263.37$


$58,906,809.86



Page 5

29

PREPARED BY: PETER DECENA Chief of Police

Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director


TOWN OF LOS GATOS



ITEM NO: 4




SUBJECT: AUTHORIZE THE TOWN MANGER TO EXECUTE: A. REIMBURSEMENT AGREEMENT WITH SILICON VALLEY REGIONAL

INTEROPERABILITY AUTHORITY (SVRIA). B. SECOND AMENDMENT TO THE GTE MOBILNET OF CALIFORNIA

LIMITED PARTNERSHIP, A CALIFORNIA LIMITED PARTNERSHIP, DBA

VERIZON WIRELESS (“LICENSOR”) AGREEMENT.

RECOMMENDATION:

Authorize the Town Manger to execute: 1. Reimbursement agreement (Attachment 1) with Silicon Valley Regional Interoperability

Authority (“SVRIA”). 2. Second Amendment (Attachment 2) to the GTE Mobilnet of California Limited

Partnership, a California limited partnership, dba Verizon Wireless (“Licensor”) agreement.

BACKGROUND:

On July 1, 1998, the Town and GTE Mobilnet of California Limited Partnership, a California limited partnership, dba Verizon Wireless, entered into a License Agreement to allow the Town to place emergency communications equipment at GTE Mobilnet’s facility located at 40 Fairview Plaza, Los Gatos, CA 95030, referenced as the Stickney radio site (Attachment 3). On September 15, 2008 a First Amendment to the License Agreement was executed (Attachment 4). In 2010, the Cities of Campbell, Cupertino, Gilroy, Los Altos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, Santa Clara, San Jose, Saratoga, and Sunnyvale; the Town of Los

30

OF 3 SUBJECT: AUTHORIZE THE TOWN MANGER TO EXECUTE: REIMBURSEMENT AGREEMENT

WITH SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY (SVRIA); AND EXECUTE A SECOND AMENDMENT TO THE GTE MOBILNET OF CALIFORNIA LIMITED PARTNERSHIP, A CALIFORNIA LIMITED PARTNERSHIP, DBA VERIZON WIRELESS AGREEMENT.

NOVEMBER 15, 2018

S:\COUNCIL REPORTS\2018\11-20-18\SVRIA and GTE Agreements\Staff Report.docx 11/8/2018 5:07 PM

BACKGROUND (continued):

Gatos; and the County of Santa Clara entered into a joint powers agreement (“JPA Agreement”). This agreement formed the Silicon Valley Regional Interoperability Authority (“SVRIA”). In June of 2015, the Town and SVRIA entered into a Memorandum of Understanding (“MOU”) to document the funding and construction of the Silicon Valley Regional Communication System (“SVRCS”). SVRIA is constructing the SVRCS which includes improvements at the Stickney site. Communication is one of the most crucial and vulnerable aspects of responding to and managing a public safety incident. Currently, the public safety agencies in the County work on various radio systems which vary in age, capability, and frequency. Most systems cannot connect to each other impacting routine and disaster response communications. To address the communication gap, SVRIA was created as a regional interoperable communications network. SVRIA endeavors to integrate systems and networks with regional public safety communications systems for comprehensive interoperability, allowing Emergency Response agencies to communicate with each other during large scale emergencies. DISCUSSION:

As part of the ongoing effort towards complete interoperability, SVRIA desires to make additional improvements to the SVRCS System at the Stickney radio site. These changes are set forth in Exhibit A of Attachment 1. The proposed reimbursement agreement memorializes the commitment of SVRIA to reimburse the Town for project expenses up to $200,000 incurred for improvements associated with the SVRCS System at the Stickney site. The initial construction cost has been estimated to be around $82,000; SVRIA has committed to reimbursements in addition to this amount to allow for any unexpected expenses. To allow for the communications equipment configuration necessary for the improvements at the Stickney site, a Second Amendment with GTE Mobilnet dba Verizon Wireless (Attachment 2) is necessary. The Second Amendment with GTE Mobilnet dba Verizon Wireless addresses consideration for the right to install and operate the additional equipment, and any associated increased fees. SVRIA further agrees to reimburse the Town for the increase in the monthly fees under the Tower License Agreement with Verizon in the initial amount of $1,800.00 annually, commencing on October 1, 2018.

31

OF 3 SUBJECT: AUTHORIZE THE TOWN MANGER TO EXECUTE: REIMBURSEMENT AGREEMENT

WITH SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY (SVRIA); AND EXECUTE A SECOND AMENDMENT TO THE GTE MOBILNET OF CALIFORNIA LIMITED PARTNERSHIP, A CALIFORNIA LIMITED PARTNERSHIP, DBA VERIZON WIRELESS AGREEMENT.

NOVEMBER 15, 2018

S:\COUNCIL REPORTS\2018\11-20-18\SVRIA and GTE Agreements\Staff Report.docx 11/8/2018 5:07 PM

CONCLUSION:

Staff recommends the Town Council:

1. Authorize the Town Manger to execute a reimbursement agreement (Attachment 1) with Silicon Valley Regional Interoperability Authority (“SVRIA”);

2. Authorize the Town Manger to execute a Second Amendment (Attachment 2) to the GTE Mobilnet of California Limited Partnership, a California limited partnership, dba Verizon Wireless (“Licensor”) agreement.

COORDINATION:

This report was coordinated with the Town Attorney’s Office, and the Finance Department. FISCAL IMPACT:

The SVRIA has financially committed reimbursement up to $200,000 for improvements associated with the build out of the SVRCS system at the Stickney radio site. Project cost will be recorded as an intergovernmental receivable due from SVRIA to the Town of Los Gatos. SVRIA agrees to reimburse the Town for the increase in the monthly fee under the Town License Agreement with Verizon in the initial amount of $1,800 annually. The $1,800 will be absorbed in the FY 2018/19 Police Department operating budget. ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments: 1. Town of Los Gatos and SVRIA Reimbursement Agreement

2. Second Amendment to GTE Mobile Net/Verizon License Agreement

3. July 1, 1998 Town of Los Gatos Sublease Verizon Agreement

4. September 15, 2008 Town of Los Gatos First Amendment to License Agreement

32

of 4

REIMBURSEMENT AGREEMENT BETWEEN

THE TOWN OF LOS GATOS AND SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY

This Reimbursement Agreement (“AGREEMENT”) is made and entered into this 20th day of September 2018, by and between the TOWN OF LOS GATOS, a California municipal corporation, (“TOWN”) and SILICON VALLEY REGIONAL INTEROPERABILITY AUTHORITY, a California Joint Powers Authority (“SVRIA”), (together “Parties”). This Agreement is made with reference to the following facts.

RECITALS

The following recitals are a substantive portion of this AGREEMENT:

WHEREAS, in 2010, the Cities of Campbell, Cupertino, Gilroy, Los Altos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, Santa Clara, San Jose, Saratoga, and Sunnyvale; the Town of Los Gatos and the County of Santa Clara (collectively “MEMBERS”) entered into a joint powers agreement (“JPA Agreement”) to form the Silicon Valley Regional Interoperability Authority (“SVRIA”), with similar goals and purpose as commenced under the Joint Funding Agreement;

WHEREAS, on 17th Day of June, of 2015, TOWN and SVRIA entered into a Memorandum of Understanding (“MOU”) to document the funding and construction of the Silicon Valley Regional Communication System (“SVRCS”); and WHEREAS, the SVRIA desires to make to make certain improvements to the SVRCS System at the Stickney site set forth in Exhibit A located at Oak Knoll Rd/Fairview Ct., Los Gatos, CA 95030; and WHEREAS, this AGREEMENT memorializes the commitment of SVRIA to reimburse the TOWN for expenses up to $200,000 incurred for improvements associated with the improvements to the SVRCS System at the Stickney site, located at Oak Knoll Rd/Fairview Ct., Los Gatos, CA 95030; and NOW, THEREFORE, for good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows. SECTION 1. AGREEMENT WITH VERIZON and TOWN OF LOS GATOS TOWN has or will enter into an agreement with GTE Mobilnet of California dba Verizon Wireless (“Verizon”) and Crown Castle GT Company (Crown Castle) to provide certain improvements at the Stickney site located at Oak Knoll Rd/Fairview Ct., Los Gatos, CA 95030. These costs and expenses are not the responsibility of the TOWN and will be reimbursed by the SVRIA.

33

Hstjohn

Typewritten Text

ATTACHMENT 1

of 4

SECTION 2. SVRIA AGREEMENT TO REIMBURSE SVRIA agrees to reimburse the TOWN for all costs incurred and billed by Verizon, Crown Castle and/or its contractors in an amount not to exceed $200,000 for improvements associated with the SVRCS System at the Stickney site, located at Oak Knoll Rd/Fairview Ct., Los Gatos, CA 95030. SVRIA shall reimburse TOWN within thirty (30) days of the presentation of an invoice for services rendered by Verizon, Crown Castle and/or its contractors for the benefit of SVRIA. The reimbursement will be paid to the Town of Los Gatos. SVRIA agrees to reimburse the TOWN for the increase in the monthly fee due under the Tower License Agreement with Crown Castle in the initial amount of $281.00 per month. SVRIA also agrees to reimburse the TOWN for the proportional share of any increase in the Adjustments to the Basic Payment made by Crown Castle. The reimbursement will be paid to the Town of Los Gatos. SVRIA agrees to reimburse the TOWN for the increase in the monthly fee due under the Tower License Agreement with Verizon in the initial amount of $1,800.00 annually, commencing on October 1, 2018. SVRIA also agrees to reimburse the TOWN for the proportional share of any increase in the Adjustments to the Basic Payment made by Verizon. The reimbursement will be paid to the Town of Los Gatos. SECTION 3. TERM This Agreement shall be in effect for as long as the Tower license agreements are in effect between the Town and Verizon and/or Crown Castle. SECTION 4. MUTUAL INDEMNIFICATION

In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government Code Section 895.6, the parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead the parties agree that pursuant to Government Code Section 895.4, each of the parties hereto shall fully indemnify and hold each of the other parties, their officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, to such party under this Agreement. No party, nor any officer, board member, employee or agent employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of other parties hereto, their officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this Agreement. SECTION 5. ASSIGNMENT

34

of 4

This AGREEMENT shall be binding upon and shall inure to the benefit of the successors of the Parties. No Party may assign any rights or obligations hereunder without the written consent of the other Party, except as provided herein. SECTION 6. NO WAIVER No waiver by either Party of any breach or default of any of the covenants or agreements herein shall be deemed to be a waiver as to any subsequent and/or similar breach or default. SECTION 7. WAIVER OF PERSONAL LIABILITY No board member, officer, attorney or employee of LOS GATOS or SVRIA shall be individually or personally liable under this AGREEMENT. SECTION 8. NOTICES Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: Town of Los Gatos Attn: Town Clerk 110 E. Main Street Los Gatos, CA 95030

Attn: Denise Sellers, Interim Executive Director, SVRIA 601 El Camino Real Santa Clara, CA 95050

A Party may change its Notice contact or Notice address by written Notice to the other Party. Such change becomes effective no sooner than ten (10) days after the date of such Notice.

SECTION 9. ENTIRE AGREEMENT This AGREEMENT incorporate all the agreements, covenants, and understandings between the Parties concerning the subject matter hereof, and all such agreements, covenants, and understandings have been merged into this AGREEMENT. No prior agreement or understanding, verbal or otherwise, of the Parties or their agents shall be valid or enforceable unless embodied in this AGREEMENT. SECTION 11. COUNTERPARTS This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. SECTION 12. GOVERNING LAW and VENUE California law governs the AGREEMENT’s performance and interpretation. If a Party to this

35

of 4

AGREEMENT brings a lawsuit connected to this AGREEMENT, the Parties agree that venue shall be exclusively vested in the State Courts of the County of Santa Clara. IN WITNESS OF, the Parties have executed the AGREEMENT through their duly authorized representatives as of the last date set forth below. IN WITNESS WHEREOF, the Town and SVRIA have executed this Agreement. Town of Los Gatos by:

Laurel Prevetti, Town Manager Recommended by:

Peter Decena, Chief of Police

SVRIA by:

Denise Sellers, Interim Executive Directors

Title

Approved as to Form: ____________________________________ Robert Schultz, Town Attorney

Attest: ________________ Shelley Neis, CMC, Town Clerk Administrator

36

Exhibit A

37

Licensor Site Reference: Los Gatos

Licensor GL Location #: 116611

1

SECOND AMENDMENT TO LICENSE AGREEMENT

THIS SECOND AMENDMENT TO LICENSE AGREEMENT (the “Second

Amendment”) is made this ____ day of ________________, 2018, between GTE Mobilnet of

California Limited Partnership, a California limited partnership, d/b/a Verizon Wireless

(“Licensor”) and The Town of Los Gatos (“Licensee”).

WITNESSETH:

WHEREAS, Licensor and Licensee, or their respective predecessors in interest, entered

into that certain License Agreement dated July 1, 1998, as amended by that certain First

Amendment to License Agreement dated September 15, 2008 (collectively, the “Agreement”),

wherein Licensor licensed to Licensee a portion of space in Licensor’s equipment shelter; and

WHEREAS, Licensee desires to add three (3) additional floor mounted racks for new

equipment to be added, to which Licensor is amenable; and

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency

of which is hereby acknowledged, and intending to be legally bound hereby, the Licensor and

Licensee agree as follows:

1. Licensee shall be allowed to make the equipment additions or removals necessary

to configure Licensee’s equipment as shown on Exhibit C-2 of this Second Amendment

(“Exhibit C-2”), which is incorporated herein by this reference. Licensor and Licensee agree

and acknowledge that as of the date this Second Amendment is fully executed, Exhibit C-2

shall replace Exhibit C-1 of the Agreement in its entirety and shall replace any other description

of Licensee’s equipment in the Agreement. Only the antennas and equipment listed in Exhibit

C-2 shall be authorized and permitted by Licensor.

2. I n consideration for the right to install and operate the additional equipment,

Licensee shall pay to Licensor an annual electrical fee in the amount of $1,800.00,

commencing on October 1, 2018.

3. Licensee shall pay a onetime, lump sum capital project contribution payment to

Licensor in the amount of $82,000.00 which represents the amount the Licensee agrees to pay

to Licensor to reimburse Licensor for installation of a 400 amp power utility station and a new

HVAC unit. Licensee shall pay the capital project contribution payment mentioned herein

within thirty (30) days of full execution of this Second Amendment. Licensee shall include

with said payment the Licensor site name, Los Gatos, and Licensor location code, 116611. The

following shall apply with respect to payments to Licensor:

Checks sent by regular mail must be mailed to:

Verizon Wireless

P.O. Box 64498 38

Hstjohn

Typewritten Text

ATTACHMENT 2



2

Baltimore, MD 21264-4498

Overnight checks must be mailed to:

M&T Bank Attn: Lockbox 64498

8th Floor- 1800 Washington Boulevard

Baltimore, MD 21230

Wires must be sent to:

M&T Bank (Manufacturers and Traders Trust Company)

Baltimore, MD 21201

ABA #022000046 Account #42504717

4. Unless otherwise provided herein, all defined terms shall have the same meaning as

ascribed to such terms in the Agreement.

5. In the event of any conflict or inconsistency between the terms of this Second

Amendment and the Agreement, the terms of this Second Amendment shall govern and control.

6. Except as otherwise provided for in this Second Amendment, the Agreement shall

remain in full force and effect in accordance with the original terms of the Agreement.

[Signatures Appear on the Next Page]

39



3

IN WITNESS WHEREOF, this Second Amendment is effective and entered into as of

the date last written below.

LICENSOR:

GTE Mobilnet of California Limited

Partnership d/b/a Verizon Wireless

By Cellco Partnership, Its General Partner

By: ________________________

Name: Bryan Goldberg

Title: Director – Network

Engineering & Operations

Date: ________________________

LICENSEE:

The Town of Los Gatos

By: ________________________

Name: ________________________

Title: ________________________

Date: ________________________

40



4

EXHIBIT C-2

41

LICENI

This License Agreement I"Agreement") isGTE Mobilnet of California Limited PartnPartner, GTE Mobilnet, Incorporated, ("Lio

A. Licensor end Barbara HalAgreement dated February 11, 1986 (the

B. Licensee is a Town PoI.i(communication services.

C. Licensee desires to licenseLicensor for the installation and operatiordesires to llcense the same upon the terms a

NOW, THEREFORE, forsufficiency of which is hereby acknowledgfol]ows:

licenses from Licensor, space on the TowerLicensee’s antenna array, cables brackEquipment") as, more particularly describeequipment shelter. The designated space qthe License Premises (the "Premises") attached hereto.

2. Licensee’s Use and ConchLicensee to occupy the Premises to install,facility (the "Facility"). Licensee will instshown on attached Exhibit "B" which impr~make any alterations or modifications to theobtaining Licensor’s consent. Licensee sha]L .... £ J.L =* ........ L

;REEI~ENT

aa of Jul)’ I ,1998, by and bet’wea California limited partnership, by its Gene

"ALS

dec ("Landlord") are parties to that certain pttrsuent to which Licensor leased a portio:Santa Clara, California (the "Site"), as

rhich is attached hereto, for the placement oipment to be placed within the shelter to ho

tarh’,~ent responsible for providing emerge

on the Tower end in the equipment shelter frrtain communications equipment and Lice.nditions of this Agreement.

the parties hereto, the parties hereby agree

¯ eby licenses to licensee and Licensee herel~eight level of sixty (60) feet for the placementires, and accessories (the "Comrnunicati(bit "B" end eight (8) square feet of space in Tower and in the equipment shelter constitut~e more particularly described in Exhibit "(

construct those improvements to Premiseskts are approved by Licensor. Licensee shallses except as shown on Exhibit "[3" without fthe right to access the premises, subject to

42

Hstjohn

Typewritten Text

ATTACHMENT 3

3. Conditions Precedent to C(

(a) Approvals. Licensee’s alobtaining after execution date of this Licensthat may be required by any federal, state.approvals shall be delivered to Licensor prk

(b) Approval of Landlord,all the terms and conditions of the Lease.obligations of the parties under this Licensewritten consent of the Landlord to this Licer

4. Term.

D~n Sa~lSn~(-l+ + tl

lnlual jerm }. L,l+ensee :+ha. p~ovlu~ LI~;~commence construction and installation anindicating the Commencement Date.

(b) Right of Renewal. Provibeen terminated, Licensee shell have the oterm of ten (10) years ("Renewal Term").conditions as set forth herein. This License(10) year Renewal Term unless Licensee extend this License at least thirty (30) 3Renewal Term.

5. Access. Except in the eve

to notify Licensor of its intent to access the’event, Licensee shall notify Licensor withinevent of an emergency, Licensor shall edvisthe Tower which materially affects the Li~requires such entry, Licensor shall make re~access the Tower prior to such entry and,within twenty-four (24) hours after such en!

6. Assignment or Subletting.sublet, or transfer its interest in the License

7. Utilities, Licensor shall pa)Facility.

cement Date.

use th~License Premises is contingent upon irtificates, permits, licenses, and other appmvaal authorities (the "Approvals"). Copies of tl"~tallation.

- - +

extent requirea unaer the LeaS~ au rlgnm a)ressly conditioned upon Licensor obtaining

.~d that conditions pz~cedent in Section 3 hidate when Licensee commences the installerite") arid shall continue to August I, 2006 (’vith five (5) days written notice of its intentparties w/ll execute an amendment to Lice]

.~" Lease remains in effect and has not expiredff extending this License for one (I) addltlo~enewal Term shell be on the same terms a~tometicelly be extended for each successiveLicensor in writing of Licensee’s intent not

~n emergency, Licensee shall advise LicensTower or equipment shelter which rnaterial

~ergency, Licensee shall make reasonable effox)r equipment shelter prior to such entry. In az-four (24) hours after such access. Except in see twenty-four (24) hours prior to any accessFacility. In the event of an emergency whiq." efforts to notify Licensee of Licensor’s intentevent, shall make Licensee aware of the ent

t prior written consent of the Licensor.

)st of all utility service necessary to operate

and contractors snslng out ot LiCensee" s use arla/or occupancy or me r~erm~. 43

9. Licensee’s Covenl~is. Licerall instalJation, operation and maintenance

(a) In no way damage LRaccessories thereto, norrnormal wear and tearreimbursement of repair :

0o)Not interfere with the opspectrum, signal strengt]Licensee") on the Tower.third party, chosen by LJproblems. In the eventLicensee’s Communiceti,

EquiPment. If Licensee cwill remove the objection~

(c) Not interfere with the mesystem;

(d) Keep the Communication

(e) Identify the Communicat~bracket on the Tower and

(f) Comply with all ap]Communications Comn’d

(g) Comply with all applicalien for labor or material

(h) Upon expiration of this ,~the site and restore the Litear excepted.

(i) Additionally, Licensee ccregarding access to andLicensee shall bear no rmodification or improvex

10. Insurance. Prior to installerand at all times during the term of this i

,enants that the Communication Equipment an:ed therewith, will:

Tower, Premises or any other structure car and tear excepted. If damage, other tha

then Licensee shall be liable for repair cdamages:

of L/censor’s equipment, authorized frequen.~ equipment of other existing Licensees ("Prevent there is interference, Licensor shell havin its sole discretion, evaluate such inter~erm~rd party determines, in its sole discretion,uipment are interfering with the operationequipment, Licensee shall immediately takexd party necessary to elLminate the interferebff power to the objectionable Cornmuniceti¢~mmedlately eliminate the interference, Licen,mmunications Equipment.

nee of Licensor’s Tower and the Tower light

?ment in a state of repair acceptable to Licens,

[uipment with metal tags fastened securely to

.~ rules and regulations of the Fedex("FCC") and all federal, ¯state and local lay

,s and ordinances and premptly discharge a~teen (15) days of filing same;

rot, remove all Communication Equipment froSpace to its original condition, normal wear aJ

s and agrees to observe all terms and condit/o:

k[JLLl[y IU][" L[I(c~ ~U,~t UI IU~klt lliQl/Itl~llO.II~# lglJ

ntained in Section 2 and 3 of the Lease.

~e Facility and to having access to the Pren~, Licensee shall provide proof of insurance,

- . .~ ¯ ¯ ¯ ° *

Comprehensive General Liability Insurance in an aggregate amount of $2,000,000. 44

Worker’s Compensation coveEmployers Liability Occup’ati

of $1,000,000.Automobile Liability for Owz

$1,000,000.

11. Additional Insured. Licenseon the policy or policies. Licensee ma3endorsements to any master or blanket popolicy may be cancelable or subject to redwritten notice to Licensor. A copy of the CeLandlord.

12..Default. Each of the followin

(b) Abandonment of the Lea,¢

(c) The failure of Licensee 9(b).

Upon default of this License tat law or in equity, Licensor may, at its optic

(a) Elect to remove the Faciliany manner for trespass,Communication EquipmLicensor.

12677 AhP.O. BoxSan RamAttn.: DJ

with a copy to: GTE Mol245 Perh~Atlanta,Atlanta,Attn.: L~

If to LICENSEE: Ms. Bon~Los Gatc

the statutory amount.sease and Bodily Injury, CombIned Single Lim

[ Non-O’~ned Autos, Combined Single Limit

Landlord shall be named as additional insurey this requirement by obtaining appropria

vf coverage except after thirty (30) days" of Insurance shall be provided to Licensor a

be considered a default by the Licensee:

ty (30) days after receipt of Licensor’s writ~r other term hereof (except for promises rela~:tion 9(b) hereo0:

Ice] or

ate interference problems as set forth in Sec~

nsee, in addition to all other remedies provic

Licensee’s expense, payable upon demand t

f Cal£fomia Limited Partnershipyd.

94583-0811)f Network

|corporeted.~nter Parkway

’7~V

partment

:rt, Records and Communications Manager.~ Department

45

The address to which any rchanged by written notice, certified return r

13. Entirety of Agreement.the parties hereto with respect to the subjeinstrument executed by Licensor and respqonly by written instrument executed by Lic,

14. Surrender. Upon the ,consequent termination of this Agreemenremove all the communication equipment 1~property, alterations and fixtures from the ~.

15. ~ttomey’s Fees~ The penforce this Agreement shall be entitled

pur~ ~ I~UIFC~LI UI- ~ u~t~rLltulot|ult lltu~t

shall be unreasonably delayed or withhe]reasonable basis and in a reasonable marne

17. Venue This agreement sand venue for any action shall be in the corn

~Fhe remainder of tl"

r demand may be given to either part mayequested to the address above.

greerner’~ representS the complete agreementar hereof and may be amended only by wri~~e subject matter hereof, and may be arnendcad Licensee.

except as provloea l’lerem: ~J.) Licensee s[License Premises end remove all of its perso

~d equipment shelter.

g party in any action or proceeding broughl3ver its reasonable attorney’s fees, costs,ling from the other party.

3 Agreement the consent or approval of eitle by either party, no such consent or apprel all such determinations shall be made o~

governed by the laws of the State of Califon

e intentionally left blank)

46

IN WITNESS THEREOF, Lof the day and year first above written.

LICENSOR:

GTE MOBILNET OF CALIFORNIALIMITED PARTNERSHIP

By: GTE Mobflnet Incorporated

By// ..... .~--. ~./,~ ~ 0~, .I. ~A~,~

Dated: .~-2- ~.-

ATTEST:

Clerk of the Town of Los Gatos,Los Gatos, California

Marian V. Cosgrove, Town Clerk

Schedul.

’ and Licensee have executed this Agreement

LICENSEE:

’\

Title: [

Dated: t~ ¯ I’~ ’, ~¢~

Landlord hereby consents to the foregoLicense Agreement:

LANDLORD:

//Barbara Harden Older

A.nroved aa to Form:

...~tl~P. Korb, To--Q"n~n Attorney

ubitsi "A" Legal Description"R" Tn,,,ac, t. l~yhi’hif

47

ALL THAT REAL PROPERTY SITUATEDSTATE OF CALIFORNIA DESCRIBED AS F

BEING A PORTION OF LOT B AS SHOWI=MAP OF THE OAK KNOLL TRACTH WI-IIO~rJCE OF THE RECORDER OF THE C(CALIFORNIA IN BOOK ~ OF MAPS A"PORTION OF THE LANDS AS SHOWN IN ’BY MARK I". HOMAS & CO. AND RERECORDER IN BOOK 3~ OF J~PARTICULARLY DESCRIBED AS FOLLOW

/,.JIJl~,l~lLIq4xl,~41%,,I Jrlk ¯ fII~LP~WLg~ tr’ ¯ ¯ f’~ d~

N.~3O~W~ 63°72 FEET TO A 3/4" IRON PIPITHENCE N67o2~W~ 60.~$ FEET TO A 3/THENCE N63oo2~w, ~6.12 FEET TO A J/4"THENCE N~6°O6130wWt ~.~3 FEET TO A 3/THENCE N28°20~ 64.~0 TO A LEAD ANDTHENCE IF~YING SAID OAK KNOLL |659,~5 FEET TO A 2a X 2u TACKED HUB AITHENCE $70°1~39WE A DISTANCE OF .~0,0THENCE SlgO~.ff21uW A DISTANCE OF ~O.CTI-~CE NT0Olg’3~W A DLSTANCE OF 50.qTHENCE Nlgo~0’2I~E A DISTANCE OF 50,POINT OF BEGINNING AND CONTAINING

n~ COUNTY OF SANTA CLARA~FS.

¯ OF SANTA CLARA. STATE OFE5 50 AND .~1~ ALSO BEING A~.CORD OF SURYEY PREPAREDED IN THE ’OFFICE OF THEPAGE I AND BEING MORE

OF OAK KNOLL ROAD, SAID’, SHOWN ON SAID RECORD OF" OF SAID OAK KNOLL ROAD

~N PIPE;PIPE;

PIPE;

S~o.~Y33~W A DISTANCE OF~E TRUE POINT OF BEGINNING.& 2~ X 2~ HUBA 2~x 2~ HU5

QUARE FEET MORE OR LE.~5.

48

, i

l

t...... ,

,,,. , ~, ~ ;,~.~¢~";

I...:...,~:~.~:i.,

.̄.,,,.~:~:~ ~.~ ?~-,̄;:;~ ~.~ I

..~’- ~ ~ .: ,a,~’. . ,~ . 49

4

I I1,.=, ~_/ 53=

!1 ’Ch

0

CI

(

~ o ~

J~t,J

______-

------

I-

50

This FIRST AMENDMENT TO LICI~" dayof :~ffi::~146~’~., 2008, betw

California limited partnership, dba V~izol("Licensor"), and The Town of Los Gatos ("LJ

a. Licensor and Barbara HardeiFebruary 11, 1986 (the "Lease"), pursnant property located at 40 Fairview Plaza, Los tinstallation, operation and maintenance ofa cc

b. Licensor and Licensee have...... ¯ . ¯ v

c. Pursuant to this Amandment, ]Licensee to install certain additional equipm~"C-I" attached hereto, which will depict Licen

NOW, THEREFORE, in consideration ofcovenants and conditions below, and other gocwhich are hereby acknowledged, the parties ag

1. Equipment Modification. Licensor

charger; (c) a one hundred sixty (160) (collectively, the "Improvements"), as depicte

2. Exhibits. Exhibit "C" to the LicensExhibit "C-I" attached hereto. All reference"C-I."

3. Annual Electrical Fee. In consider~Licensee shall pay to Licensor an annual($1,000.00), commencing on September 1,

4. CONTINUED EFFECT. Except asand conditions of the License shall remain interm and orovision of the License and this At

kGREEMENT (the "Amendment") is effective E Mobilnet of California Limited Partnership,less, by CeUeo Partnership, its general partt,).

ALS

Licensor has a license for a portion of certain;anta Clara County, California (the "Site") for:ations facility.

into that certain License Agreement dated Jul’leases from Licensor a portion of the Site

is tower on the Site and in Licensor’s equipnm on Exhibit "C" attached to the Lieense, for.Ces.

,r and Licensee desire to amend the License to a]te Premises and to replace Exhibit "C" with Exl;w equipment layout on the Premises.

MENT

s contained in the Recitals above, the mutualraluable consideratiom the receiot and sufficient

grants Licensee the fight to install, operatelowing additional equipment on the Premises: (~(19") equipment rack; (b) a LXP thirty (30) a.ator; and (d) a 105AH forty-eight (48) volt hibit "C-1" attached hereto and made a part hereo

eby deleted in its entirety and replaced with aLieense to Exhibit "C" shall mean the new Exh

¯ the right to install and operate the Improvem~

¯ ,ally modified by this Amendment, all of the tce and effect. In the event of a conflict betweernt, the terms and provisions of this Amendment

51

Hstjohn

Typewritten Text

ATTACHMENT 4

IN WITNESS WHEREOF, Licensorby each party’s duly authorized representative

Approved as to form:

. Korb, o ey

asee have caused this Amendment to be executed: as of the date first above written.

LICENSOR:

GTE Mobilnet of California Limited

By: C.edl~o t~ "

Name: Waiter L.ilo~ , Jr. ~Title: West Are~ Vi ~ Presidgnt- NetworkDate: tllLi 06

I

LICENSEE:

The Town of Los Gates

Name: 61~~ I-Ag’~eld

Title: -xl)~ HR~h6fflZDate: 4- I~-. D ~’

ATTEST FOR THE TOWN OF LOS GATOS

~ Administrator

52

Description and

(S

ion of the Premises

:hed.)

53

I__~.’~’-,£L

IH

-- .OL-.G ~]

~-~ ~--tV---1 ~ .

N

1~1 I~- ~’ -",,0-,£ : : :

?, ~J~

=

O

"I ® ~

"" Z

54

PREPARED BY: STEVE REGAN Parks and Public Works Superintendent Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and Public Works Director


TOWN OF LOS GATOS



ITEM NO: 5




SUBJECT: AUTHORIZE THE TOWN MANAGER TO PURCHASE ONE VEHICLE FROM NATIONAL AUTO FLEET GROUP IN AN AMOUNT NOT TO EXCEED $55,744.

RECOMMENDATION:

Authorize the Town Manager to purchase one vehicle from National Auto Fleet Group in an amount not to exceed $55,744 (Attachment 1). BACKGROUND: As part of the Fiscal Year 2018/19 Operating Budget, the Equipment Replacement Fund was approved, providing funds for replacement of high mileage or older vehicles that have reached their replacement criteria or do not meet federal regulations for emissions. The Town Vehicle and Equipment Acquisition and Replacement Policy (Attachment 2) determines which assets should be replaced by evaluating predetermined age and/or mileage criteria. Fleet vehicle replacement purchases are reviewed annually through the Operating Budget and approved as part of the budget process. The recommended action addresses one asset approved to be replaced in the Parks and Public Works Department. The one vehicle is assigned to the Parks and Public Works Department (PPW) Vehicle Maintenance Operations, a 2000 Ford F250 pickup with 78,000 miles.

55

OF 3 SUBJECT: AUTHORIZE THE TOWN MANAGER TO PURCHASE ONE VEHICLE FROM NATIONAL AUTO FLEET GROUP IN AN AMOUNT NOT TO EXCEED $55,744 NOVEMBER 15, 2018

S:\COUNCIL REPORTS\2018\11-20-18\Purchase of New Vehicle\Staff Report .docx 11/15/2018 3:29 PM

BACKGROUND (continued): The 2000 Ford F250 vehicle exceeds the Equipment Replacement schedule criteria based on miles and years of service and the identifying criteria for replacement, which is eleven years and/or 72,000 miles. DISCUSSION:

Staff reviewed multiple vehicle models to determine the best options for replacement. In evaluating vehicle purchases staff takes into consideration several factors, including staff’s need and use for the vehicle, the vehicle’s fuel consumption, and the overall cost. The Vehicle Maintenance Division performs maintenance and repairs to all vehicles, trucks, and certain equipment including emergency generators at three locations. Each generator is fixed at each location and cannot be transported back to the vehicle maintenance shop for maintenance and repair tasks. The new vehicle incorporates a utility body to house tools, equipment, and storage space for welding and cutting equipment for repairs to other fixed assets in the field including metal gates, guardrails and retaining walls. The vehicle will also have a mechanical liftgate which allows for one person to load heavy or cumbersome objects such as large truck tires into the bed of the vehicle.

In accordance with the Town’s Purchasing Policy, Section 7c (Cooperative Purchasing), the purchase of this vehicle is based on a formal bid process completed by the Sourcewell Master Vehicle Contract #120716 formally known as the NJPA Master Vehicle Contract #120716, which allows for other municipalities to purchase vehicles using their formal bid proposal documents (Attachment 3). CONCLUSION:

Staff recommends that the Town Council authorize the Town Manager to purchase one vehicle from the National Auto Fleet Group in an amount not to exceed $55,744. ALTERNATIVE: Alternatively, the Town Council could direct staff to delay replacement of the vehicle. Staff does not recommend this alternative. Once a vehicle has reached the end of its useful life the lack of an additional vehicle will impact daily productivity.

56

OF 3 SUBJECT: AUTHORIZE THE TOWN MANAGER TO PURCHASE ONE VEHICLE FROM NATIONAL AUTO FLEET GROUP IN AN AMOUNT NOT TO EXCEED $55,744 NOVEMBER 15, 2018

S:\COUNCIL REPORTS\2018\11-20-18\Purchase of New Vehicle\Staff Report .docx 11/15/2018 3:29 PM

FISCAL IMPACT: The Town’s Equipment Replacement Fund provides advance planning for vehicle replacement, allowing the Town to set aside a portion of each vehicle’s replacement need each year. Funding for these vehicles has been appropriated from the fund in the current fiscal year budget. ENVIRONMENTAL ASSESSMENT:

This is not a project defined under CEQA, and no further action is required.

Attachments: 1. Quote from National Auto Fleet Group 2. Town Vehicle and Equipment Acquisition and Replacement Policy 3. Sourcewell Cooperative Purchasing Contract

57

ATTACHMENT 1

58

ADMINISTRATIVE MANUAL

TOWN OF LOS GATOS

Subject: Town Vehicle and Equipment Page: 1 of 4 Section Number:

Acquisition and Replacement

Approved: 6Xv r Effective Date: 4/ 6/ 94 Revised Date: 5/ 26/98

Now: Town Council Accepted Report on Amended Policy at Meeting of 4118194 as Item No. 6

To set forth specific procedures for the acquisition and disposal of vehicle andmotorized equipment used by the Town of Los Gatos.

This policy will apply to the acquisition and disposal of vehicles and equipment usedby all Town Departments.

When purchasing vehicles or motorized equipment or disposing of surplus vehicles andequipment, the following will apply:

A. Replacement of vehicles and motorized equipment is based on an equipmentreplacement schedule that allows for replacement on a programmed cycle. Therecommended basis is as follows:

Police Patrol

Police Undercover,

used, 1 to 2 yrs. old)

Police Sedans

used, 1 to 2 yrs. old)

Motor Cycles

Parking VehiclesAll Terrain Vehicle

Police Vans

Sedans ( new)

3 yrs. and/ or 85, 000 mi.

4 yrs. and/or 75, 000 mi.


4 yrs. and/or 42, 000 mi. 6 yrs. and/or 75, 000 mi.


6 yrs. and/ or 85, 000 mi. 8 yrs. and/ or 85, 000 mi.

ATTACHMENT

74

Sedans ( used 1 to 2 yrs. old)

Pickups (gas)

Pickups (diesel)

Medium Trucks (gas)

Medium Trucks ( diesel)

Heavy Trucks (gas) Heavy Trucks ( diesel) Lawn Mowers

Roadable Mowers

Vans

Sweepers

Backhoes

Loaders

Graders

Aerial Units

Chippers

Compressors

Forklifts

Rollers

Trailers

Sprayers

Sewer Cleaners

Rodders

6 yrs. and/ or 85, 000 mi.

8 yrs. and/or 72,000 mi.

12 yrs. and/ or 100, 000 mi.

8 yrs. and/ or 80,000 mi.

12 yrs. and/ or 100, 000 mi.

8 yrs. and/ or 80, 000 mi.

15 yrs. and/or 100,000 mi.

6 yrs.

8 yrs.

8 yrs. and/ or 100, 000 mi.

6 yrs. and/ or 65, 000 mi.

10 yrs. and/ or 7, 000 hrs.

12 yrs. and/or 7, 200 hrs.

20 yrs. and/ or 9,000 hrs.

12 yrs. and/or 80, 000 mi.



17 yrs. and/or 9,000 hrs.

15 yrs.

10 yrs.

8 yrs.

6 yrs.

10 yrs.

The equipment/ replacement list will be used as a guideline in the replacement ofvehicles and equipment. Other factors that will be used in the evaluation process

include:

1. Overall conditions of vehicles and equipment.

2- Repair records.

3. Vehicle efficiency and safety. 4. Service life related to extended use in other departments.

44' C: EIRT-SHIN-Itati' 1• : u

When purchasing vehicles and equipment, the Town of Los Gatos will invitevendors ( local and non -local) to submit bids. Where applicable, the Town will use

the State of California Cooperative Purchasing Program.

75

The Department of Parks and Public Works will review all specifications for

vehicles and motorized equipment to be purchased by the Town of Los Gatos. Specifications will be prepared based on user needs, operating costs, safetyfactors, life expectancy, new technology, availability, and cost. When applicable, performance standards will be included in the specification writing process.

1 c_W • LI' ! ' •

Disposal may take place via trade-in when vehicles or equipment are purchased. If the trade in offer is deemed insufficient, the Town will advertise and surplus

items at a minimum pre -determined price. When possible, staff will try to offerspecialized vehicles, such as Police patrol cars, to agencies that need such

equipment but may not be able to purchase new equipment. Prior to the disposalof vehicle or equipment, the Parks and Public Works Department will determineif reassignment to another department is warranted.

All applicable departments within the Town of Los Gatos who are assigned

vehicles or motorized equipment may be involved in the procurement/ disposalprocess.

Finance personnel and the Town Manager shall review the equipment

replacement list annually to ensure that replacement costs for vehicles andequipment are current and in line with long-term replacement needs.

2. Each Department is responsible for requesting vehicle or equipmentreplacement during the annual budget process.

The Parks and Public Works Department will prepare vehicle specifications

for all Town Departments except the Police Department.

4. The Parks and Public Works Department will review all Town specificationsfor vehicles and motorized equipment.

5. Disposal or reassignment of surplus vehicles and equipment will be

coordinated by the Parks and Public Works Department.

76

APPROVED AS TO FORM: 1

wn Attorney

N:1FINANCEIBUDGE2, PPWVEH

77

ATTACHMENT 3

78

Develop Request for Proposal

We study members' needs and conduct

inrluc;trv noc:;.p�rch.

Purchasing

Public Notice & Advertisement

Advertise RFP notice,.and host a pre-proposal

ronfPrPncP

• • •

RFPOpening

The official public RFP opening of properly

c;uhmittPrl nronoc;;:tlc;..

Become a Member

Schools, universities, nonprofit organizations, and government agencies can quickly and easily join

for free. There are no fees to use our contracts, no commitment, and no obligation to purchase-and

the on line application takes just a few minutes.

Businesses are not eligible for membership. Learn about becoming a vendor.

Apply Online �

Search Awarded Vendors/Contracts

Sourcewell has hundreds of awarded vendor contracts in a wide variety of industries, plus over 300

ezlQC Construction contracts.

Vendors & Contracts by Category �

Select a Vendor

We've created a landing page on our website for each vendor and their contract. After

you select a vendor, simply contact them to let them know you're interested in using the

Sourcewell contract-they'll do the rest!

)

79

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