train system how to successfully submit a training request
TRANSCRIPT
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TRAIN System
How to successfully submit a training request
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Click on your name.
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Click on Request Training.
FYI: This screen, your TRAIN Homepage, provides you a look at your training request history and status of each request.
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Note: Your personal information is already populated into your training request!
Required fields are in
BLUE.
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Don’t know your Index/PCA number?
To find it, click on either of these links, orYou can also find it at:
http://officenet/admin/Accounting/OSHPDAcctgCoding.xls
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How to get your Index/PCA code:
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1. Click on FDD Consolidation tab
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2. Find your Region/Unit
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3. Look in the “New Coding” section, if there’s nothing there, use “Previous Coding”
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Do you require special accommodations to
attend training?
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Category of Training
See General Training Information for an explanation of the different
categories of training on OfficeNet’s Human Resources page, or
by clicking on: http://officenet/Human/TRAIN.htm
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Course Title/Number
Enter the Class/Course name.
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Course Date
Use the drop down calendars to selectthe first and last dates of training.
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Type of Training
If the class is being given by a State Agency, select
In-Service. Otherwise, select
Out-Service.
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Total Training Time In Hours
State: Number of hours (whole numbers, no decimals) you’ll attend training on
State time.If none, enter “0”.
Employee (non-State time):
Number of hours (whole numbers, no decimals) you’ll attend training on
your own time.If none, enter “0”.
(See General Training Information)
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Organization Providing Training
Select the training vendor/provider from the drop-down list. If they’re not listed,
select “Other” from the top of the list and enter name of vendor.
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Location of Training
Address where training is being held.
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Registration Fee/Tuition
Enter the cost/price of training class.
If there is no cost, enter “0”.
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Book Fee
Enter the cost for books.If none, enter “0”.
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Employee Contribution
Enter the dollar amount that you are contributing,
out-of-pocket, towards the cost of the class/books. (See General Training
Information).
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Check Request
▪Select “Yes” only if the Organization Providing Training requires a check prior to training, and unwilling to invoice. ▪ Otherwise, select “No.”
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Justification
Give your reasons why you want to attend this class.
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Is course listed on your IDP?
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You can Save and Finish Later…
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You can Save and Finish Later…
… or to submit, select your supervisor’s name from the
drop-down and click Submit.
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If the submit does not go through, the
missing input will be in RED.
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Attach Supporting Document
Registration form and Course Outline are required for approval. Click on “Browse” to locate your
supporting document (Word or PDF only) and then click on
“Attach File”.
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If no supporting document is needed,
click on“No Attachment”.
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VERY IMPORTANT:Make sure that you get this message to
ensure that your submission was successful!
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***PLEASE NOTE***
After you have attended training, you must complete a training evaluation. Go to your TRAIN
homepage and click on To evaluate.
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Thank you!
Questions?