1. Training on BP Preparation for Local Resource Persons M & E Related Information in BPHigh Mountain Agribusiness and Livelihood Improvement ProjectPadma B Shakya M & E Expert April 30, 2013 Kathmandu1

2. Objective of the SessionAssist LRPs to prepare BP i) with data and information, i)with reporting and procedure ii)for timely release of grant installments which facilitate Monitoring & Evaluation2 3. M & E Related Information in BPMonitoring : Indicators Evaluation BaselineActivities Output OutcomeField verification IndicatorsImpact Beneficiaries Reporting Review 3 4. M & E Related Information in BP Monitoring : to examine the degree of projects progress in delivering outputs (continues process , in use of inputs) Evaluation : periodic assessment of planned effect of a project on the targeted beneficiaries. M & E : combined activities of both M & E Continuous process performance monitoring during project implementation assessing project impact after project completion 4 5. M & E Related Information in BPMonitoring is performed focusing 1.activities and output of proposed Agribusiness, and 2.which is (should) related to Impact, Outcome and output of HIMALI project5 6. Impact, Outcome and Outputs of HIMALI Project i) impact (increased income) Indicators: Increase i. Gross Production Value, ii. job created by Enterprise iii) wage paid ii) outcomes (commercially viable agribusiness) Indicator i. Rate of Return on investment average 15% per annum, iii) Output; (Increased no of Agribusiness using grants) Indicators: FGs/Enterprises have access to Grants Inclusive business practices by FGs, Enterpreneurs, gender and social groups 6 7. Information for Monitoring M & E Manual has been developed for the project. Designed to monitor indicators of the progress on Impact, Outcome and outputs, Remember LRPs is to develop BP with activities that help meet above outputs and Indicators (measurable)7 8. M & E Related Information in BP1 Gross Production Value, ii. job created by Enterprise iii) wage paid 2 Rate of Return 3 Type of FGs (FG, Cooperative, Indiv firm etc)/ Enterprises (collector, processor, trader etc) Data Disaggregation by Gender, and Social groups Producers, semi-commercial, commercial 8 9. M & E Related Information in BPIf no monitoring What happen? Results ???9 10. M & E Related Information in BP1 What : not clear on commodity used 2 When : not clear on the time of use 3 Where : dont know the location of the enterprise established 4 How : dont know about the process of the production of the product 5 How much: dont know the budget breakdown 6 cant be able to identify project strength and weakness10 11. Baseline information 1 (Guideline 1.1.7)Include in BP 1Baseline data/information (one page) Indicate: Name of FGs/Organisation applying for grant Location Year of establishment Registered in Main activities of FGs/Organisation and transaction. Name of Agribusiness applying for grant Objective of Agribusiness Location of Agribusiness activities 11 12. Baseline Information 2 2. If grant application is for expanding present agribusiness, provide information for last 3 years ItemsYear 1Production ValueRsEmployment Full timeNoPart timeYear 1RsWage paidYear 1No12 13. Baseline Information 3 GESI Members, executive members, employees By Gender : Men and women By Social groups : Dalit, Janajati, Brah/Chhe, others Total M FDalit M FJanajati M FBra/Chhe M FOthers M FEnvironmental effect mitigation measures13 14. M & E Related Information in BP Field Verification Results(Guideline Appendix 8)General information Data on Gender and Social group Ongoing activities Financial Information Infrastructure Technical aspects Addition and deduction in proposed target14 15. M & E Related Information in BP Prepare Implementation Plan with budget( Guideline Appendix 10 and 11) indicating activities Trimester wise and Year wise Report Progress every 4 month (Mangsir 1, Chaitra 1, Ashad 15) Report by Gendar, and Social groups : Dalit, Janajati, Brah/Chhe, others Total (M, F),Dalit (M, F)Janajati (M, F) B/C (M, F) Others (M, F) Progress on Environmental mitigation measures 15 16. Implementation PlanSub-project start date Reporting date Mang 1, Chait 1, Ash15,Implementation Plan (Work Plan)Unit.Year 1Trim 1Trim 2Y2Y3Y4Y5Trim 31.Infrastructure/ Civil works 1.1 1.2 1.3 2. Purchase of machine/tools 2.1 2.2 3. Purchase of Inputs 3.1 3.1 416 17. Physical Progress against Implementation PlanSub-project start date Reporting date Mang 1, Chait 1, Ash15, .Implementation Plan (Work Plan)UnitTargetTrimester ProgressWhile applying for next installment1.Infrastructure/ Civil works 1.1 1.2 1.3 2. Purchase of machine/tools 2.1 2.2 3. Purchase of Inputs 3.1 3.1 417 18. Financial Progress against Implementation PlanSub-project start date Reporting date Mang 1, Chait 1, Ash15, .Implementation Plan (Work Plan)UnitTargetTrimester ProgressWhile applying for next installment (Agreement Appdx 13, A 71.Infrastructure/ Civil works 1.1 1.2 1.3 2. Purchase of machine/tools 2.1 2.2 3. Purchase of Inputs 3.1 3.1 418 19. Agreement(Appendix13, A 7,14, 15, 16 )A 7: submission of progress and expenditure detail while applying for grants installment. A 14: Grant recipient should be available to discuss with HIMALI authorised staff , A 15: HIMALI authorised staff will have access to project location A 16: If fail to perform satisfactorily, grant instalment will be stopped or cancel the sub-project 19 20. M & E Related Information in BP, Os NG O, .. AD Gs,. Cooperate D FAl Bu wi ong Baseline Information si th n (New and ongoing Plan essagribusiness)with visiting team Implementation Plan with budget ( Yearly break down and Quarterly breakdown)re q A by ues s SP ted sContinue reporting for 5 years , (Revenue, employment and wage)s Reporting as per es gr in o Pr de terImplementation r ma Qua plan e th(AEC, DPC, SM)W bu ith B t fi P n du alise rin agr e em g e nt t(Field verification, monitoring and evaluation team) 21. Monitoring requirementsThank you all21