ACCOUNTS RECEIVABLE TRANSACTION ENTRIES

1. TRANSACTION (NORMAL) : RECEIVABLE A/C-DRTO REVENUE A/C

2. CREDIT (+) :RECEIVABLE A/C-DRTO REVENUE A/C

3. ADJ (-) (REVERSE) : REVENUE A/C-DRTO RECEIVABLE A/C 4. DEBIT (+) :RECEIVABLE A/C-DRTO REVENUE A/C

5. DEPOSIT :RECEIVABLE A/C-DRTO UNEARNED REVENUE A/C

6. ADJ (REVERSE) :UN EARNED REVENUE A/C-DRTO RECEIVABLE A/C

7. GUARNTEE (SHARES) :UN BILLED RECEIVABLES A/C-DRTO UNEARNED REVENUE A/C

8. ADJ (REVERSE) :UN EARNED REVENUE A/C-DRTO UN BILLED RECEIVABLES A/C

9. CHARGE BACK (NORMAL INVOICE):RECEIVABLES A/C-DR (1, 00,000) TO REVENUE A/C (1, 00,000)

10. CHARGE BACK (PAYMENT ENTRY):CONFORMED CASH A/C-DR (1,00,000)TO RECEIVABLES A/C (80,000)TO UN APPLIED CASH A/C (20,000)

11. CHARGE BACK (FOLLOWING MONTH INVOICE ADJ): RECEIVABLE A/C-DR (20,000)TO REVENUE A/C (20,000)

12. REFUND (NORMAL INVOICE) : RECEIVABLE A/C-DR (1, 00,000)TO REVENUE A/C (1,00,000)

13. BANK REMITTANCE : REMITTANCE A/C-DR (1,50,000) (DEPOSIT)TO CONFORM CASH A/C (1,50,000)

14. UN APPLIED : CONFORM CASH A/C-DR (1,50,000)TO RECEIVABLES A/C (1,00,000)TO UNAPPLED CASH A/C (50,000)

15. REFUND :CONFORM CASH A/C-DR (1,50,000) TO RECEIVABLES A/C (1,00,000)TO REFUND A/C (50,000)

Bills In ADVANCE Amt = 6000 for 3 months Jan to Mar(JAN)RECEIVABLES A/C DR 3000TO UNEARNED REVENUE A/C 3000 UNEARNED REVENUE A/C DR 1000 TO REVENUE A/C 1000 (FEB) UNEARNED REVENUE A/C DR 1000 TO REVENUE A/C 1000

(MAR) UNEARNED REVENUE A/C DR 1000 TO REVENUE A/C 1000

Bills In ARRERS Amt = 6000 for 3 months Jan to Mar(JAN)UN BILLED RECEIVABLES A/C DR 1000TO REVENUE A/C 1000 (FEB) UN BILLED RECEIVABLES A/C DR 1000TO REVENUE A/C 1000 (MAR) UN BILLED RECEIVABLES A/C DR 1000TO REVENUE A/C 1000 (MAR) RECEIVABLES A/C DR 3000 TO UNBILLED RECEIVABLES A/C 3000

FIXED ASSETS TRANSACTION ENTRIES

1. ASSET PURCHASE:ASSET CLEARING A/C-DRTO AP LIABILITY A/C

2. MASS ADDITIONS:ASSET COST A/C-DRTO ASSET CLEARING A/C

3. CIP - PURCHASE:CIP CLEARING A/C-DRCIP (CONSTRUCTION IN PROGRESS)TO AP LIABILITY A/C

4. CIP - ADD:CIP COST A/C-DRTO CIP CLEARING A/C

5. CAPTIALIZE CIP:ASSET COST A/C-DRTO CIP COST A/C

6. ASSET REVALUE:ASSET COST A/C-DRTO ACCUMULATED DEP A/CTO REVALUE REVERSE A/C

7. ASSET RETIRED:ACCUMULATED DEP A/C-DRPROCEED OF SALES A/C-DRTO ASSET COST A/CTO DEPRECIATION A/C

8. ASSET REMOVAL:ACCUMULATED DEP A/C-DRPROCEED OF SALES A/C-DRTO ASSET COST A/CTO DEPRECIATION A/CTO COST REMOVAL A/C

9. TRANSFER:ASSET COST A/C-DRDEPRECIATION A/C-DR TO ACCUMULATED DEPRECIATION A/C

PROCURE TO PAY (P2P) LIFE CYCLE ENTRIESRECEIPT:GOODS TRANSFERED TO STAGING AREA :RECEIVABLE ITEM A/C-DR TO AP ACCURAL A/C

GOODS TRANSFERED TO STAGING INVENTORY: INVENTORY A/C-DRTO RECEIVABLE ITEM A/CINVOICE:WE CAN MATCH INVOICE WITH PO:AP ACCRUAL A/C-DRTO LIABILITY A/CWE CAN RAISE NORMAL INVOICE:ITEM EXPENSE A/C-DRTO LIABILITY A/C

WE CAN MAKE PAYMENT:LIABILITY A/C-DRTO CASH CLEARING A/CRECONCILE:IF WE FOLLOW RECONCILE:CASH A/C-DRTO CASH CLEARING A/CIF WE ARE NOT FOLLOW RECONCILE:LIABILITY A/C-DRTO CASH CLEARING A/CGENERAL LEDGER (GL) ENTRY:TRANSFER TO GL:INVENTORY A/C-DRTO CASH A/C

PREPAYMENT:Raise Pre payment for Rs 1000PREPAYMENT A/C DR1000 TO LIABILITY A/C1000MAKE PAYMENTLIABILITY A/C DR 1000 TO CASH CLEARING A/C1000

BUT PURCHASED ONLY FOR 800ITEM EXPENCE A/C DR800 TO LIABILITY A/C800ADJUSTING TO PRE PAYMENTLIABILITY A/C DR 800 TO PRE PAYMENT A/C8002 nd INVOIVE RAISE CR / DR MEMOITEM EXPENCE A/C DR800TO LIABILITY A/C800MAKE PAYMENTCASH CLEARING A/C DR 200 TO LIABILITY A/C 200

ORDER TO CASH (O2C) LIFE CYCLE ENTRIESSALES ORDER PICK RELEASE SUB INVENTORY A/C-DR TO SUB INVENTORY A/C

SALES ORDER ISSUEMOVE GOODS TO COGS A/C-DR TO SUB INVENTORY A/C

TRANSACTION LEVEL

RECEIVABLES A/C-DR TO FREIGHT A/C TO TAX A/C TO REVENUE A/C

RECEIPTS WITH REMITENCE METHOD

AT THE TIME OF ENTRYCONFIRMED RECEIPTS A/C-DR TO UN APPLIED A/C

ON REMITENCE TO BANKREMITENCE RECEIPTS A/C DRTO CONFIRMED RECEIPTS A/C

ON CLEARENCE OF CHEQUECASH A/C DR TO REMITENCE RECEIPTS A/C

RECEIPTS WITH NO REMITENCE METHOD

BEFORE APPLICATION OF RECEIPT CASH A/C DR TO UNAPPLIED A/C

AFTER APPLICATION OF THE RECEIPT TO THE TRANSACTION UN APPLIED A/C DR TO RECEIVABLES A/C

IN CASE OF RECEIPT WITHOUT CUSTOMER / TRANSACTIONCASH A/C DR TO UN-IDENTIFIED A/C

WHEN CUSTOMER / TRANSACTION IS IDENTIFIED UN-IDENTIFIED A/C DR TO UNAPPLIED A/C

Function ActivitiesDocuments1 DefinitionCR0102 Operational Analysis As IsRD10, RD20, RD503 Solution Design To BeBR30, BR104 Build Set upBR1005 Transition TestingTE40, MD50, MD706 Production User manualGO LIVE

Document No Description1CR010Project Management Plan2RD10Identify Current Financial and OperatingStructure3RD20Conduct Current Business Baseline4RD 50Gather Business Requirement5BR030Business Requirement Solutions6BR010Gap Analysis7MD050Gaps are to be customized and will be buildSolution from Functional Design

8MD070Technical Solutionsfor Functional Design9BR100Define Application Set ups (Set Up / Build)10TE020Test - Unit level11TE040Test Scripts12TE 050Integration (CRP)13 TE130Bugs Identified by client will be recorded toGenerate in MD 50

MONTH END PROCESS PAYABLES1. Complete Transactions: that means Completing all transactions for Oracle Payables .. Complete Invoicing and Credits .. Complete Prepayments .. Complete Expense Reports .. Complete Invoice Import you can use Invoices On Hold Report2. Approve Invoices:The Payables Approval process is run to try to approve all unapproved invoices in the system, so that they can be paid by Oracle Payments and posted to the General Ledger3. Complete Payments4. Reconcile Payments/Bank Statements5. Resolve Potential Accounting Issues Create Accounting Journal Entries Report Unaccounted Transactions Report6. Post (GL) Payables Transactions7. Review Accounting0. Payables Accounting Process Report1. Posted Invoices Register2. Posted Payments RegisterUnaccounted Transactions SweepClose Payables Period Sub-ledger Period Close Exceptions Report

Accrue Un-invoiced ReceiptsReconcile Payables Activity to GL1) AP Trial Balance Report (Account definition, Data Mgr Program)2) Third Party Balances Report3) Account Analysis ReportMass Addition Transfer to AssetsWhile doing the reconciliation, you might have these issue1. Transactions do not appear in Open Account Balances Listing report2. Accounting does not appear in Account Analysis report3. Cancelled invoices/payments result in errors in accounting and reports4. Create accounting program errors5. Transfer to GL program errorsThese are known issues and you check with corresponding metalink note.Make sure you should follow the best Practice1. It always encouraged to include all LIABILITY accounts in Open Account Balances Report Definition.2. Explore the Control Account feature with Third Party Balances report.3. You should avoid reversing batches (or modifying Journals) in GL, if transferred by SLA.4. Always use Period Close Exception report prior to closing Periods in GL and reconciling to Account Analysis & Trial Balance reports.5. You can use only SLA or GL (not both) to create manual journal entries for sub-ledger transaction corrections.PAYABLES INTERFACE TABLESPAYABLES BASE TABLES

AP_INVOICES_INTERFACEAP_INVOICES_ALL

AP_INVOICE_LINES_INTERFACEAP_INVOICE_LINES_ALL

AP_SUPPLIERS_INTFACEAP_INVOICE_DISTRIBUTIONS_ALL

AP_SUPPLIER_SITES_INTERFACEAP_INVOICE_PAYMENTS_ALL

AP_SUPPLIER_SITE_CONTACT_INTERFACEAP_PAYMENT_SCHEDULES_ALL

AP_PAYMENT_DISTRIBUTIONS_ALL

AP_PAYMENT_HISTORY_ALL

AP_BANK_ACCOUNTS_ALL

AP_BANK_ACCOUNT_USES_ALL

AP_EXPENSE_REPORTS_ALL

AP_EXPENSE_REPORT_HEADERS_ALL

AP_EXPENSE_REPORT_LINES_ALL

AP_EXPENCES_REPORT_DISTRIBUTIONS_ALL

AP_BATCHES_ALL

AP_TERMS

AP_LOOKUP_CODES

AP_ACCOUNTING_EVENTS_ALL

AP_CHECKS_ALL

AP_HOLDS_ALL

AP_CARD_CODES

AP_CARDS_ALL

AP_CARD_CODES_ALL

AP_CARD_CODE_SETS_ALL

Month End Process RECEIVABLES1. Complete Transactions2. Review Unapplied Receipts3. Reconcile Receiptsto Bank Statement4. ChangePeriod Statusto Close Pending5. Create Accounting6. ReviewUn-posted Items Report7. ReconcileTransaction Activity Transaction Register Sales Journals Receipt Register Receipt Journals Report Journal Entries Report8. ReconcileOutstanding Customer Balances Aging Report (run for last period) Transaction Register Adjustments Register Invoice Exceptions Applied Receipts Register Unapplied Receipts Register Aging Report (run for this period)9. Post (GL) Receivables Transactions Print Invoices Print Statements Print Dunning10. Reconcile Receivables Activity to GL AR Reconciliation Report AR-GL Reconciliation Report Third Party Balances Report Account Analysis Report11. Close Receivables Period Sub-ledger Close Exceptions Report Change Period Status to Closed Open Next Period12. Do yourTax Reporting13. ACCOUNTS RECEIVABLES 14. SELECT * FROM ALL_OBJECTS WHERE OBJECT_NAME LIKE 'AR_P%L' AND OWNER='AR'15. 16. INTERFACE TABLES OF ARBASE TABLES

HZ_PARTY_INTERFACE

HZ_PARTY_INTERFACE_ERRORS

RA_INTERFACE_LINES_ALL

RA_INTERFACE_ERRORS_ALL

A) Customer Conversion:A ) Customer Conversion

RA_CUSTOMERS_INTERFACE_ALLRA_CUSTOMERS,

RA_CUSTOMER_PROFILES_INT_ALL RA_ADDRESSES,

RA_CONTACT_PHONES_INT_ALL RA_SITE_USES_ALL,

RA_CUSTOMER_BANKS_INT_ALLRA_CUSTOMER_PROFILES_ALL,

RA_CUST_PAY_METHOD_INT_ALL RA_PHONES etc

B) Auto Invoice:B) Auto Invoice:

RA_INTERFACE_LINES_ALL, RA_CUSTOMER_TRX_ALL

RA_INTERFACE_DISTRIBUTIONS_ALLRA_CUSTOMER_TRX_LINES_ALL

RA_INTERFACE_SALESCREDITS_ALL, RA_CUST_TRX_LINE_GL_DIST_ALL

RA_INTERFACE_ERRORS_ALL RA_CUST_TRX_LINE_SALESREPS_ALL

RA_CUST_TRX_TYPES_ALL

C) Auto Lock Box :C) Auto Lock Box :

AR_PAYMENTS_INTERFACE_ALLAR_CASH_RECEIPTS_ALL,

(POPULATED BY IMPORT PROCESS)AR_RECEIVABLE_APPLICATIONS_ALL,

Interim tables : AR_PAYMENT_SCHEDULES_ALL

AR_INTERIM_CASH_RECEIPTS_ALL(All Populated by post quick cash)

(All Populated by Submit Validation)

AR_INTERIM_CASH_RCPT_LINES_ALL,

AR_INTERIM_POSTING :,

Month End Process FIXED ASSETS1. Load & Reconcile Bank Statements Auto-Reconciliation Execution Report2. Resolve Exceptions3. Create Miscellaneous Transactions4. Resolve Un-reconciled Lines Bank Statement Detail Report Transactions Available for Reconciliation Report5. Reconcile to GL GL Reconciliation Report Account Analysis Report for Cash AccountIf you are coming from 11i, there is slightly change in FA Period Closure process because of SLA.Here are steps & procedures for performing period-end processing in Oracle Assets Release 12.In FA, at period end, we require to run depreciation for depreciation books set up for the organization, and to Create accounting for Oracle General Ledger. Oracle Assets has only a single open depreciation period in each depreciation book.

1. Complete All Transactions for the Period Being ClosedYou need to ensure that all transactions have been entered for the period being closed. Once a depreciation period in Oracle Assets has been closed, it cannot be re-opened. Check that no-one is entering transactions as Oracle Assets prevents transaction data entry while the Depreciation Run Process is running. You need to complet all transactions for Oracle Assets: Prepare and Post Mass Additions Complete Manual Additions Complete Adjustments Complete Retirements Complete Transfers Complete Reinstatements2. Then if you required, you need to assign distribution lines to all assets.If an asset has not been assigned to a distribution line, the period end Depreciation Process will not complete, and will not close the period. Take the advantage of running "Assets Not Assigned to Any Cost Centers Listing " report to determine which assets have not been assigned to a distribution line.3. Run Calculate Gains and LossesThis is optional , the Calculate Gains and Losses program for retirements can be submitted prior to running depreciation. The Calculate Gains and Losses process is performed independently for each depreciation book.4. Run the depreciationIn Release 11i when you ran depreciation you would automatically close the period whereas in Release 12 you can now run depreciation without closing the period.5. Create accountingCreate Journal Entries (FAPOST) is replaced by Create Accounting Assets process (FAACCPB)6. RollBack Depreciation for adjustmentWhen you are trying to do adjustment on a particular asset, FA automatically rolls-back depreciation for that particular asset.This is one of the area where you will experience change if you are coming from other versions.7. Once you are sure that all the balances are correct you need torun depreciationand close the period.8. Create accountingYou need to run "create accounting" very similar as mention in step 5.9. Post Asset Transaction in GLYou need to make sure the step 8 must be completed only if you done transfer and posting for the accounting entries to GL.These steps are basically takes care of data movement , then next step for you to tie FA and GL.For reconciliation of assets you need to take advantage of some of seeded and newly added report that will help business user to reconcile and closing the period.10. Reconcile your Fixed Asset and GL Reconcile Assets to the GL Using Reports Journal Entry Reserve Ledger - reconcile with the Account Analysis with Payables Details Report. Tax Reserve Ledger Report Account Reconciliation Reserve Ledger Report Balance Report Cost Detail and Cost Summary Reports CIP Detail and CIP Summary Reports Reserve Detail and Reserve Summary Reports Revaluation Reserve Detail and Revaluation Reserve Summary Reports GL Report Journal - posted/Un-posted Account analysisOnce these reports can tally, there is no way that your P & L report is not going to tally.MONTH END PROCESS RECONCILIATIONAs requested by some of reader , Here are steps and checklist for R12 AR Month End Close and Reconciliation.1. Complete All Transactions for the Period Being Closed2. Complete and review your unapplied receipts3. Reconcile Receipts to Bank Statement Activity for the Period4. Change period status to Close PendingNavigate ControlAccountingOpen/Close PeriodsDo not get confused with various statuses of periods: Closed: Journal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Receivable verifies that there are no un posted items in this period. Receivables do not let you close a period that contains un posted items. Close Pending: Similar to Closed, but does not validate for Un posted items. Journal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Future: This period is not yet open, but you can enter transactions in this period. However, you cannot post in this period until you open it. Not Opened: This period has never been opened and journal entry and posting are not allowed. Open: Journal entry and posting are allowed.

5.Create accountingDue to the introduction of the Subledger Accounting Architecture in Release 12 this step is new, as it enables you to create accounting for your completed transactions, which will be feed into General Ledger.Check it out old Notes (here,here,here)for SLA Process.6.Review Unposted Items ReportYou can review the Unposted Items Report to determine if any exceptions have been encountered, that will need to be resolved, to ensure all accounting has been successful for all transactions.

7.Reconcile Transaction Activity for the Period (Transaction & Receipt) Run Journal Entries ReportTransaction Register Total for Postable Items = Sales Journal by GL Account for the Receivable Account Type (Total DRTotal CR) Receipt Register Receipt Journals ReportIn theory this step is unchanged between Release 11i and Release 12. Its just important to note that you should not be trying to reconcile distributions on transactions to account balances, as these are not necessarily the final accounting for these transactions.1.Check that Receivables Receipts Balance by running the Receipt Journal report and the Receipt Register for the same GL Date range.2. Use the Receipt Journal to View information about Receipts that appear in your Journal Entries report. Use the Receipt Register to Review a list of receipts for the date range that you specify. The total of the Receipt Journal should equal the total of all receipts in the Receipt Register. These reports display information about both InvoiceRelated and Miscellaneous Receipts.8.Reconcile outstanding customer balances Aging Report (last period) Transaction Register Adjustments Register Invoice Exceptions Applied Receipts Register Unapplied Receipts Register Aging Report (this period)Most of these reports havent changed between Release 11i and Release 12, except that they look at the SLA tables instead of the AR tables.If you are coming from 11i to R12, you should note that there is change in Aging Repots (Aging - 7 Buckets ) Behaviour .Few High Points of Changes are:[Adpoted User Guide] Release 12 the data is pulled from the SLA tables after when Create Accounting is run. In release 11i, all the transactions used to appear on all the Aging Reports. The transactions are classified into three sections, namely:1. Thosetransactions, which were accounted for inGL through the GL interface program.2. Thosetransactions, for whichaccounting could not be generatedbecause they were created with the flagPost to GLas un-checked.3. Thosetransactions, which were created with transaction type having the flagPost to GLas checked but were however, not interfaced to GL.9.Post Receivables transactions in General Ledger10.Reconciling AR and GL BalancesThe following is a list of the Critical Reports required for Reconciliation between AR and GL Journal Entries Report (AR) Sales Journal by GL Account Report (AR) Receipt Journal Report (AR) Account Analysis Subledger Detail-180 Char (GL) Third Party Balance Report (New to R12) AR Reconciliation Report (AR)

The Total Activity in a period is calculated as follows:Transaction Register for the Period(-) Applied Receipts Register for the Period(-) Un-Applied Receipts Register for the Period(+) Adjustments Register for the Period(-) Invoice Exceptions for the Period(+) Rounding Differences for the Period(+) Credit Memo gain/loss for the Period

11.Close AR Period Subledger Close Exception PeriodFrom Receivables Responsibilities.Navigate to Control --> Requests --> RunSub-ledger Period Close Exceptions Report Change Period status to Closed Open next PeriodThats all about R12 Month End Close and Reconciliation of AR.